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Ricoh FAX4000L User's Manual

1. To correct a mistake Press Clear to go back one space Press No if you pressed the wrong Press No to clear the whole number key Hepeat step 2 Note for PBX users If your machine is behind a PBX you will need to include the access code and a pause before the number if the number is Notes an outside line 1 If USED AS PROGRAM KEY is displayed this key already contains a keystroke program Press 9 Pause Redial Either e Erase the program Press Then enter the number Clear Go to step 3 e Choose another key Press Example Access Code is 9 No Goto step 2 Notes e Store a non fax telephone number Press Yes then 1 For international numbers you No Goto step 6 must place a pause after the If FAX 01 Y N C and a fax country code Use the Pause number is displayed this key Redial key is already programmed 2 If you are going to use the num Either ber as a broadcaster or end re e Go on to program the tele ceiver in a Transfer Request phone number and label operation at any time you may Press Yes Goto step 6 have to enter the international e Delete the number Press dialing code then a pause then Clear Go to step 3 the country and area codes then e Choose another key Press a pause then the number See No Goto step 2 the bottom of page 54 for more information 79 store the number press Yes mE
2. Press No Department Code page 36 READY 100 02 QUI SPEED KPAD Dial using either a Quick Dial key a Speed Dial Code a full number at the built in keypad or a Group Do not use the handset Quick Dial page 40 Speed Dial page 40 Groups page 41 51 4 ADVANCED FEATURES Press Yes READY 100 02 30PM 0 S KPAD START Note If TOO MANY STATIONS is 915 played you can t store the number you just entered You will have to store the rest of your numbers later in a seperate oper ation or redo the whole operation later Either e Dial another number Go to step 5 e Press Start The message will be stored amemoryre port will be printed and the message will be sent immediately See the notes on the next page 4 ADVANCED FEATURES Cautions Do not switch the power off or your message will be erased from memory While the terminal is scanning the document do not leave the machine MEMORY OVER If appeared onthe display your document was not stored CLEAR FILE Y N completely because the memory was full Press Yes to clear this file Press No to send the pages which were scanned completely before Memory over appeared Pages that were only partly scanned will not be sent If you don t press either key within 5 minutes this file will be cleared If you press Stop during scanning pages already scanned will be cleared
3. FILE NO BEN KEYPAD If you made mistake press 4 Press Copy Note Information on confidential files or messages sent from another terminal for your machine to broadcast transfer broadcast files will not be printed 94 5 PROGRAMMING AND PRINTING REPORTS 3 6 Authorized Reception List To print a list of fax terminals selected for authorized reception do the following 1 Press Function 7 8 Copy AUTHORIZED REC LIST AUTHORIZED RECEPTION LIST Your machine s ID is here RTI TTI CSI SELF MAR 10 91 09 00 AM ee ee Oe Tee eee eT Se Le ee ee ne a a ee eee eee ene M REMOTE TERMINAL REMOTE TERMINAL REMOTE TERMINAL IDENTIFICATION IDENTIFICATION IDENTIFICATION 01 RICOH CO LTD 11 21 02 RICOH TOKYO 12 22 03 RICOH USA 13 23 x 04 2465551371 14 24 05 RICOH EUROPE 15 25 06 RICOH FAX DESIGN 16 26 07 RICOH AOYAMA 17 27 08 CHICAGO OFFICE 18 28 09 19 29 10 20 30 oc k 95 1 REPLACING PAPER When the Add Paper 1 indicator is lit the upper cassette is empty When the Add Paper 2 indicator is lit the optional lower cassette is empty To refill a cassette 1 Take
4. see page 112 and repeat the transmission procedure The document may be longer than the maximum limit see Recommended Types of Document The other machine is out of order Check the error report Ask the other party to correct the fault The line is busy or noisy Check that the dial tone is sent out Try to retransmit Insert the document into the feeder until it stops Retransmit You are in Manual Receive mode Change to Automatic Receive mode see page 42 Power is switched off 7 SOLVING PROBLEMS RECEPTION COPYING No printout Add Paper indicator is lit No printout Clear Copy indicator is lit POLLING Dialing took place but polling could not POOR COPY QUALITY Stripes on copy TELEPHONING You can t receive phone calls the unit only rings once then goes into receive mode 119 The cassettes are empty Add paper see page 96 The printer has jammed Clear the jam see page 113 ID Codes do not match Contact the person at the other end Clean the exposure glass see page 107 You are in Automatic Receive mode Change to Manual Receive mode see page 42 meee mm lt gt N h 2 Ca a n o experience while makina phone Le Wei V 1 Pt ww gt fan nniculinae nrncctalk diernannartinn dirina low sianals also
5. 3 em Oe 2 6 New File Report This report is printed immediately after you store a document in memory it gives the file number time of sending and destinations including any Group numbers you used 2 7 Memory Transmission Report Function 56 is on this report is automatically printed after every memory transmission whether it was successful or not For your reference a sample of the stored message can be printed below the report if the transmission failed If you wish to enable this feature call your service representative If the transmission failed an error messag may also be printed The messages are the same as those St ot e for the New Polling File Report see item 2 5 on the previous page Note Occasionally a fractional number will appear in the Pages column For example 1 2 means that two pages were stored but only one could be sent If the power fails or is switched off all documents stored in the memory including forwarding files transfer files confidential and substitute rece pti ions and any ECM received data will be erased When power is restored a power failure report is printed informing you of the files that were lost Notes Check the File Type column If there are any files giv
6. s el Registration Pressure Roller Registration Sensor Actuator 2 22 7 Registration Roller 109 6 LOOKING AFTER THE MACHINE ill Install the new cleaning unit master unit and ozone filter 1 Install the new ozone filter New Ozone Filter 2 Install the new cleaning unit see page 102 3 Install the master unit see page 100 4 Close the upper unit 6 3 Paper Exit Section I Clean the hot roller strippers 1 Pull the exit cover lever and open the exit cover on the left side of the machine y f CAR 2 Wipe the five plastic strippers with the cleaning pen Note Do not touch them directly because they may be hot 3 Close the exit cover Il Install the Document Tray Copy Tray and Cassette Switch on the power 110 111 7 SOLVING PROBLEMS Clear Original e This Page o Clear Copy e Page 113 o Line Fail e Page 118 1 DOCUMENT JAM o Clear Original e Document Jam 1 Press the scanner release button Open the scanner 2 Carefully take out the jammed original Do not leave any pieces inside A defective or non recommended document type may cause jam e Pages 28 and 29 112 7 SOLVING PROBLEMS AARE 2 COPY JAM When the Clear Copy indicator is lit copy paper is jammed in the printer There are five possible locations e Cass
7. Ras apne Gd wae ae Dai acd d s ae ate 94 6 Authorized Reception List l u PRETEREA ee EAR SOR ERN 95 LOOKING AFTER THE MACHINE 1 REPLACING PAPER _ HH Ie 96 2 REPLACING aa tot QU orm peus 97 3 REFILLING THE STAMP nea 99 4 REPLACING THE MASTER UNIT 100 5 REPLACING THE CLEANING UNIT 102 6 USER MAINTENANCE PROCEDURE s cnn nes 105 SOLVING PROBLEMS 1 DOCUMENT JAM 1 iie pte RE t do RU Bd V rad PREPARES 112 e COPY JAM dede ete tuu ERREUR ARES Od Du sab d Ed qaa oS gba 113 3 LINE PROBLEM be er dr i RC EP ED d dead Ren e Oe UR ee s 118 4 OPERATING DIFFICULTIES RI er 118 5n ERROR CODES arp due e oe IDEAS LM PLE 120 REFERENCE MATERIAL 1 SPECIFICATIONS RII I eme el e ee lese esee gnis 122 2 GLOSSARY ierde aa C Ae ID La 123 1 OFFICIAL NOTICES TU USERS 9 1 OTHERS _ 2 HANDSET USER S MANUAL g INDEX EOP E 9 4 c c sv c5 t9 9 9 P vs v 99 9 9 6 9 9 8 9 9 e 0 9 s v 3 6 9 9 9 5 b 9 9 6 9
8. Redialing In memory mode a terminal can be redialed up to 4 times at intervals of 5 5 10 and 5 minutes After each failed redial attempt the Line Fail indicator flashes and the machine asks you to press Stop After all redialing attempts fail an Error Report is printed and the message is erased from memory To cancel redialing erase the document from memory with Function 67 Page Retransmission If ECM is enabled Function 83 any parts of a page that were not sent correctly will be resent automatically However if ECM is not enabled the complete page will be resent the maximum number of retransmission attempts is 2 but this can be increased to 3 by service Address Limitations Note that the total number of addresses stored in the machine for polling reception and memory transmission when added together cannot exceed 400 No more than 79 of these can be full telephone numbers The rest have to be Quick or Speed Dial Voice Request Turnaround Polling These are impossible in memory mode 1 3 Broadcasting You can send a message to up to 200 locations either immediately or at a programmed later time The procedure is the same as for Memory Transmission See page 51 immediate or page 39 Send Later 52 4 ADVANCED FEATURES 1 4 Confidential Transmission the other end has memory and the confidential reception feature you can use confidential trans mission The other end can only print the message after they e
9. 3 ROUTINE OPERATION 1 3 Selecting Contrast and Resolution Contrast Press this key to change the contrast e Darken e Normal e Lighten Normal suitable for most purposes Darken for documents with faint characters e g written in pencil Lighten for documents with dark or patchy background Resolution Press this key to change the resolution e G1 Mode e Standard e Detail e Fine Standard most typewritten documents Detail documents with small print or fine details Fine for high quality image reproduction Note Transmission takes longer with Detail and even longer with Fine resolution Halftone If your document contains a photograph use halftone mode Pressthe key below the Halftone indica tor to light the indicator Note Halftone mode transmission is much slower than normal transmission If you are not sure whether your settings are suitable 1 Press Copy 2 Check the copy quality and adjust the settings if necessary 34 3 ROUTINE OPERATION 1 4 Page Counting Methods Quick Look Transmission Procedure Page 30 READY 100 02 30PM PAGES 00 KEYPAD N When is displayed you can select one of two types of page numbering e fyoupress andgoonto dial page numbers will be printed out at the other end as p 1 p 2 p 3 and so on simple page numbering e If you do the following procedure page numbers will be printed out as p1 3 p2 3 p3 3
10. Average Power Maximum Power Acceptable Document Dimensions ADF Capacity Memory Capacity Resolution Transmission Speed Compatibility Paper Size Maximum Printout Width Options 18 3 x 23 2 x 10 7 W x D x H Excluding trays and handset 65 2 155 excluding trays and handset 115 20 Vac 60 1 Hz single phase Standby Transmission Reception Copying Copying Width Length Thickness 370 W 450 W 40 W 95 W Excluding optional kits 900W 5 8 to 11 7 4 1 to 47 328 max limit is available 2to8 mils 50 sheets using 20 Ib paper Without memory options or hard disk 73 average letter size pages at standard resolution With memory options 146 pages 1 Mbyte option or 219 pages 2 Mbyte option With hard disk Standard Detail Fine 1 200 pages 98 x 203 dpi 196 x 203 dpi 392 x 203 dpi 6 sec at 14 400 bps standard resolution for a CCITT 1 test document Slerexe letter G3 G2 and G1 B4 10 1 x 14 3 Letter Legal 9 8 Memory 73 pages 1 MB Memory 146 pages 2 MB Memory 1 200 pages 20 MB hard disk RS 232C board Paper Feed Unit 122 8 REFERENCE MATERIAL 2 GLOSSARY Most terms are explained on the pages where they occur see the contents and the index This glossary explains some terms that were not explained fully in the text ADF Automatic Document Feeder A device which feeds the pages of a mul
11. 1 8 Switching TTI On Off If you disable TTI your TTI and date time and page number will not be printed at the top of pages received at the other end You may wish to disable TTI if you want the other end to receive an exact unmarked replica of the original Press Function 8 2 Yes 2 To switch TTI off press 2 To switch TTI on press 1 TTI ON ON 1 OFF 2 Press Function if the displayed J setting is correct The top line of the display shows the Current setting 87 5 PROGRAMMING AND PRINTING REPORTS 1 9 Clearing a Memory File To make room in the memory for a document that you want to store or for a confidential message you may be expecting you may erase some lower priority documents using the following procedure Before erasing file you might wish to view the contents of that file to check whether you really want to erase it To do this use Function 75 see section 1 10 at the bottom this page 1 Press Function 6 7 Yes 3 Press ves An updated SAF File List is FILE NO KEYPAD printed and the machine returns to standby 2 Type in the file number to be Notes erased to the latest SAF e if NO FILE EXISTS is di played you Prue Liot f yo CCU tU ATIUW IC instructed the machine to delete a file correct file PUDE that does notexist Try again from step 2 e You cannot erase a confidential file If Example File No 1 type 0 0 1 ran ned ll go back to
12. Control Ringer 128 9 INSTALLATION STEP 1 CONNECT THE TELEPHONE TO THE MACHINE Connect the coiled cord into the jack on the machine marked TEL either TEL 1 or TEL 2 STEP 2 CHOOSE YOUR DIALING METHOD The dial switch on the side of the phone can be set for tone TT or dial pulse DP tele phone service Make sure you choose the correct dialing method tone dialing will not work if you have a dial pulse rotary service This switch is usually set only once when you first install the telephone If you change the dialing method you must hang up after reset ting the switch Dial Switch STEP 3 CHECK FOR DIAL TONE Lift the handset and listen for a dial tone you can not hear a dial tone check the connection modular jack and plug OPERATION ANSWERING CALLS AND HANGING UP To get a dial tone or to answer an incoming call lift the handset from the base To hang up either replace the handset in the base or simply press the Hook Switch RINGER VOLUME CONTROL The ringer volume control switch allows ringing at High Middle or Low volume Ringer Switch 129 9 OTHERS MAINTENANCE AND SAFETY INFORMATION Although your telephone is designed to be maintenance free it contains sensitive electronic parts Treat it with care to assure best performance AVOID ROUGH TREATMENT Avoid dropping the handset and replace it gently on the telephone base after use The origina
13. and print reports and explains terminology the reports that the machine automatically prints Ng i G ROUTINE OPERATION 1 SENDING A FAX MESSAGE 1 1 Recommended Types of Document 1 e 28 1 2 Quick Look Transmission Procedure o evo tases eo RR er uns ets 30 1 3 Selecting Contrast and Resolution RR terrre VERSER EA 34 194 Methods ccepit cA eb vd det be RON E 35 126 Depariment Code ENY eese eroe cea ER Etape et uae p oe ted 36 1 6 Making Overseas Calls HERES d MS tue stain bI Vierte arius ads 37 I7 JBedialltg 242 3 21 09 39 q eua debe IU ee 38 1 8 e 39 1 9 Using Speed Dial and Quick Dial for Faxing 40 3 1 10 Croup Dialifig tio SERIA REUS en 6 O Ue 41 DUALACCESS dera od sapete adea Cute did d door dure a A A echa 41 2 RECEIVING FAX MESSAGES 2 1 Selecting the Reception MOGe sd ERE RUE hac wise edad ete UP V ec e PORE A 42 2 2 ROUTING Reception a e ate ies tape es 42 2 3 Substitute Reception Receive File esses 43 2 4 Confidential HeceDlIODJ tios tius uote kes orm dne uti UE quies eae ess 44 3 USING THE UNIT FOR TELEPHONE CALLS 3 1 Making a Telephone Call codon odi atrii Xeno
14. Blinks when the cleaning unit is almost full and lights when it is full Ciose Cover indicator Blinks when a cover is open Replace Master Indicator Blinks when itis time to replace the master unit CHARACTER DISPLAY Displays prompts status warnings and selected modes FUNCTION YES AND NO KEYS Function Key Press this key to use one of the user pro gramming functions or to return the ma chine to standby during programming eS be 2 INSTALLATION 5 SELECTOR KEYS Halftone Indicator and Key If you are transmitting a photograph press the key to light the Halftone indicator Contrast Indicators and Key The indicator that is lit shows the contrast that is now selected Press the key if you wish to change the setting Resolution Indicators and Key The indicator that is lit shows the resolution that is now selected Press the key if you wish to change the setting Group 1 mode can also be selected using this button Memory Indicator and Key If the indicator is lit the document will be stored to the memory before it is trans mitted If it is not lit the document will be sent immediately without being stored Press the key if you wish to change the set ting STOP COPY AND START KEYS Stop Key Press this to stop the machine during com munication and return it to standby Copy Key Press this key to copy the page s now in the feeder You can do this to check whether your contrast
15. QUICK 01 Y 83 5 PROGRAMMING AND PRINTING REPORTS N Q Example Press Speed Dial 0 0 SPEED 00 Y N C Press No if you entered the wrong code Repeat step 2 Press to erase the num ber SPEED 00 KPAD Y N BEBBEBEBESEEEEESEEENBN Enter the new number at the built in keypad Observe the rules given in step 3 ot m Q SPEED 00 2015557468 2 If you do not want to program a new num ber into the code 84 Co To store the number press Yes SPEED 00 PROGRAM LABEL Either Reprogram the label press Yes Keep the label the same press No and go to step 8 Either reprogram another key or code go back to step 2 if you have finished programming press Function Print a Telephone List Function 71 and keep it near the machine You can designate more than one destination for broadcasting using the memory polling reception transfer request If you regularly broadcast poll or transfer to the same group of destinations for example your branch offices it may be convenient for you to be able to designate all these destina tions with only a few keystrokes This can be done with preprogrammed groups You can program up to 9 groups Each group may contain as many destinations as you
16. batch num bering in the top right hand corner of each page Ex Your document has 3 pages 1 Press 3 3 If you are asked for a department Press No ifyou make a mistake code see the next page of this manual 4 Dial the number 2 Bree vas 5 Press Start Note If you do not like the PAGES 00 KEYPAD N prompt you can switch it off See page 76 Simple page numbering will always be used 35 3 ROUTINE OPERATION 1 5 Department Code Entry Quick Look Transmission Procedure Page 30 When READY 100 02 30PM is displayed you may enter a four digit department code DEPT CODE0000 KPAD N This code is useful for tracking machine usage as it is printed on many of the reports For example if your Send Later transmission failed overnight your office staff would be able to inform you about this much quicker if your department code was used To enter the code do the following 1 Enter your code 3 Dial Example 0001 Press 4 Press Start Press if you make mis take READY 100 02 30PM DEPT CODE0001 Y N 2 Press Yes Note If you do not like the DEPT CODE 0000 KPAD N prompt you can switch it off See page 77 f you switch it off you cannot use department codes 36 3 ROUTINE OPERATION 1 6 Making Overseas Calls There are two ways direct dialing and operator assisted dialing Direct Dialing 9 Operator assisted Dialing 1 When t
17. press READY 100 02 30PM Go to step 9 SET DOCUMENT If you will use a personal ID ress Yes Press Polling Yes The Polling indicator should be lit READY 100 02 30PM D BEEN KEYPAD READY 100 02 30PM DEPT CODE0000 KPAD N 7 Type in the personal ID for this operation Press No Example 1 3 6 2 Dept Code page 36 READY 100 02 30PM D 1352 Y N READY 100 02 30PM POLL LATER Y N Press No if you make a mistake you want to poll immediately Do not use 0000 or FFFF press No Go to step 6 8 Press ves to confirm this ID If you want to poll later press READY 100 02 30PM Yes QUICK SPEED KPAD READY 100 02 30PM TIME 02 30PM KPAD Y 9 Dial using Quick Dial Speed Dial a full number at the keypad or a Enter the time at the keypad Group Example 11 30 pm Do not use the handset Quick Dial page 40 Speed Dial page 40 i Type 1 1 3 0 i Press to change to READY 100 02 30PM TIME 11 30PM Y N Groups page 41 iii Press Yes when the time is correct Or re enter the time if you made a mistake READY 100 02 30PM PERSONAL 10 Y N 63 4 ADVANCED FEATURES 10 Press Yes 11 Either e Dial another number Go to step 9 READY 100 02 30PM Q 5 KPAD START Press Start If polling is time designated a polling file mM list will be printed and the unit will return Note If TOO MANY STATIONS is dis to standby played you
18. step 2 e If you have finished programming press Function _ Print a Telephone List Function 71 and keep it near the machine After programming a Quick Dial Key attach a blank Quick Dial Label from the accessories above the appropriate key on the keypad and write the name of the destination on this label 5 PROGRAMMING AND PRINTING REPORTS Speed Dial Code 1 Press Function 6 0 Yes QUICK SPEED 2 Press Speed Dial SPEED KPAD 3 Enter the code that you want to program Example Press 0 0 SPEED 00 KPAD Y N Press No if you entered the wrong code Goto step 2 Notes If SPEED 00 Y N C number is displayed this code 15 already programmed Either Erase the number press Clear Goto step 4 Choose another code press No Goto step Type in the number at the key pad Example 2135557362 To correct a mistake Press Clear go back one space Press No toclear the whole number 81 Note for PBX users If your machine is behind a PBX you will need to include the access code and a pause before the number if the number Is on an outside line Example Access Code is 9 Press 9 Pause Redial Then enter the number Notes 1 For international numbers you must place a pause after the country code Use the Pause Redial key 2 If you are going to use th
19. 1 in 1 Make sure that the unit is in stand 2 2 Press Function 6 5 Yes CSI KPAD Y TTI BEBESBEEBBEBERBBBEERE LLILIL S A See Note See Note The TTI can have up to 32 characters CSI KPAD Y 213 5559432 008880008 eee COMPANY for the RTI XYZ COM In our example press 2 1 3c PANY will be displayed here Then Pause Redial 5 5 5 9 4 you can extend this for the TTi mue MEUS GR COREANO For example XYZ COMPANY NEW 3 2 YORK nd return to A O o ha D e D Notes e f a CSI has already been grammed it is displayed now Edi e Press before entering your tel number if you wish to enter a ting is explained on page 22 sign at the start of the CSI The sign is an international symbol for HT H omm Fm internatior 4 1 the 116 AY UT in UDA 21 2 INSTALLATION Editing the RTI TTI and CSI RTI Make sure that the unit is in standby mode READY 100 02 30PM SET DOCUMENT Press Function 6 3 Yes RTI Y XYZ FOMPANYBERBEBBEER Edit the displayed RTI Either e Typeinanew oneontop of the old one e Use the editing functions see Note 3
20. 5 If you experience trouble with this telephone please contact RICOH CORP CUSTOMER SUPPORT DEPT at 1 800 FASTFIX for repair warranty information The telephone company may ask you to disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning 6 This telephone may not be used on acoin service provided by the telephone company Connection to party lines is subject to state tariffs S 4 J Qn c D CANADA NOTICE The Canadian Department of Communications label identifies certified equipment This certifica tion means that the equipment meets certain telecommunications network protective operational and safety requirements The Department does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users should ensure that itis permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection In some cases the company s inside wiring associated with a single line individual service may be extended by means ofacertified connector assembly tele phone extension cord The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by th
21. DIAL LIST Either 6 Repeat step 4 for the Group List e If you wantalllists press Copy Goto P P step 8 COPY EM NUMERO NO PRESS COPY yOu Orly Want OF TWO OI the ISIS press No 7 Press MUR M 8 The reports you selected are printed out then the machine returns to standby 45 5 PROGRAMMING AND PRINTING REPORTS 3 3 Polling File List You may print information on a selected program or on all polling reception programs still in memory with Function 72 1 Press Function 7 2 Yes M E DE 3 Enter the number of the file that you wish to see Example File 3 To list information on all polling files go to Press 3 step 4 3 2 Press No If you made a mistake press 4 Press Copy 3 4 ProgramList To list information on your keystroke programs do the following 1 Press Function 7 3 3 5 SAFFileList You may print information on any one document stored in the memory or on all stored documents For an explanation of the Pages column see Memory Transmission Report on page 92 1 Press Function 7 4 Yes 3 Enter the number of the file that in F ILES COPY N you wish to see If the number is less than 100 for example 27 type 027 To list information on all memory files ex Example File 3 cept confidential ones go to step 4 Press 3 2 Press FILE NO 003
22. EUN bles 85 157 Clearing a Polling File veto epe pe de evt tee A Vip ice 87 18 Switching THOMO reirei os tt EE RUNE o boyd gc ee S vice eod et wr seers 87 1 9 Clearing a Memory File a kin vind Y aut Sa ep eke eRe ae dur be 88 1 10 Printing the Contents of a Memory FIIS vs sins sh Bins Yer o e o Fee qnd 88 2 AUTOMATICALLY PRINTED REPORTS 2 1 TCR Transaction Confirmation Report o Eo epa pas eta dae de ee e RSS 89 22 Emor REDOT 90 2 3 Transmission n o etti det 90 224 Transi Resul REDO ausis e do RS eI Nep e eo ins 91 2 5 iNew Polling File HeDOFE tbe etos e att ai eae 91 2 6 New File Report con eoe ceasing ars S tr nf etus evened a tius icto eut in donee 92 2 7 Memory Transmission Report ee a ae aoa 92 2 8 owerFallure ReDOF micare usu 92 3 USER INITIATED REPORTS Sub WER Jornal beady 93 2 Telephone LISS ds omcsstses alee oon RU DNE Si ad IQ PETI 93 323 POMO FIIe EISE EE RUE PRECOR beue ei a adde bo qai aus 94 34 Program rund cust oie t motae e ine a vae ta ULL ie Ne aA UM ausa Deen bist 94 uie re rud b
23. If the telephone rings just once A fax is coming in Do not pick up the handset If the telephone rings coutinuously 1 Pick up the handset 3 If the caller wants to send you a fax press Start after speaking 2 Speak Then hang up Note If you hear a high pitched tone a fax is coming in Press Start Then hang up POSSIBLE PROBLEM If nothing happens after you press Start power may be switched off on your machine 3 3 Phoning and Faxing on the Same Call If you want to talk before sending the fax 1 Dial the other party using the Note If you hear a high pitched tone in handset or On Hook stead of a voice press Start immedi tely 45 und If you still want to talk with the other end Important If you are using a Quick Dial press Voice Request after the Com key place the documents in municating indicator lights up Go to step 3 the feeder of the next procedure 3 Press Stat when you hear a 2 Speak to the other party then Stant y place your document in the high pitched tone feeder and ask them to press Start at their end 4 Replace the handset Note Do not replace the handset if you want to speak with the other party after fax ing After faxing your machine will emit a tone At that time press Stop speak 46 ROUTINE OPERATION If you want to talk after sending a fax Start the transmission 4 If you want to send more pages to the other
24. Note Consult your service representative if you wish to connect the machine to a PBX because telephone number entry format may be affected 13 2 INSTALLATION 2 COMPONENT GUIDE 2 1 External View Look at your machine and note the location of the major components as indicated below Document Tray Document Guide Copy Tray External Telephone aoe d Release Sub Document Table Power Switch Operation Panel Cassette 14 N 2 2 Operation Panel mitted or received Storing Indicator Lights when a message is being stored into memory Receive File Indicator Lights when an incoming message was received into memory because the printer was jammed or out of paper or toner CanfinAantial Fila Iindiratar WWE TTILGELLIGat 5 IU FTIWIValVi whan a nanfidantial macacannan hac Ciy WICH a vuUIilllucritial liao N H m m 292925958926 ren o ma 7 Call Service Indicator Lights when the machine diagnostics detect a problem that requires service Clear Original Indicator Lights when a document has jammed in the scanner Clear Copy Indicator Lights when paper has jammed printer Add Paper 1 Indicator Blinks when the upper cassette is almost empty and lights when it is empty 4 5 Add Paper 2 Indicator rn amp TUTMUR Blinks when the lower cassette is almost empty and lights when it is empty Cleaning Unit Indicator
25. Transfer Request Indicator and Key If you want to use transfer request press the key to light the indicator Confidential Indicator and Key If you wantto send a confidential message press this key to light the indicator Send Later Indicator and Key If you want to use send later press this key to light the indicator Stamp Indicator and Key When the indicator is lit each successfully transmitted page will be stamped Press this key to enable or disable the stamp Reception Mode Indicators and Key This indicator that is lit shows which mode has been selected Pressthe key to change the mode 3 1 Basic Rules for Programming Before you start to send faxes there are a few items that you should program These are Teiephone line type Function 81 Date and time Function 50 Your fax terminal s telephone number Function 80 ID Code Function 62 Confidential password Function 89 However if you are in a big hurry to send your first fax just set the telephone line type page 19 then send the message page 30 After that come back to program the other items in this sec tion because they are important Notes Concerning Programming le e Before starting make sure the machine is in standby mode READY must be shown on the top line of the display e f you enter the wrong function number press Function The machine wiii re turn to standby e When the machine asks you a q
26. a document stored in the SAF memory see the next page and the instructions destinations time of transmission for sending that document Modem Acronym for modulator demodulator A device that transforms a typical two level signal into a form suitable for transmission over the telephone network Example Facsimile signals converted into telephone signals and then back into facsimile signals to complete transmission or reception Original Same as Document see page 123 Page Retransmission If the terminal you are sending to indicates that it did not properly receive the page you just sent your terminal will resend that page from memory This only works if you used Memory Mode and if you are not using ECM ECM is a more effective data retransmission method 124 8 REFERENCE MATERIAL ___ Polling File This is a set of instructions destinations to be polled time of polling for polling reception Pulse Dialing This method of dialing uses a string of pulses to represent each dialed digit Reception The act of receiving a document Reduction If your document is wider than the paper available in the other terminal your terminal will automatically reduce it so that it will fit Remote Terminal The facsimile terminal that you are sending to or receiving from RTI Remote Terminal Identification See page 20 SAF Store and forward SAF File Same as Memory File s
27. allows you to specify up to 30 terminals from which you will accept fax messages all others will be shut out The following functions control authorized reception e Function 57 Authorized Reception On Off e Function 78 Authorized Reception List Output e Function 85 Programming Authorized Reception Programming Authorized Reception You can specify up to 30 fax machines from which you will accept fax messages For each terminal you must know the programmed RTI if it is a fax terminal made by Ricoh or CSI if it is another manu facturer s model If that fax terminal subsequently changes its RT or CSI you will have to program the new one Hint You can get the other party s RTI or CSI from the TCR see page 89 Press Function 8 5 Yes 3 Press Yes Note If a name or telephone number is displayed on the bottom line press Yes consecutively until the display is as shown below Note If CANNOT PROGRAM is displayed AR 30 terminals have already been Stored Enter the RTI or CSI of the fax ter minal that you wish to have ac 4 Either cess to yours Program another identifier to step 2 ere e Press Function XYZ CHICAGOBBENBRERE READY 100 02 30PM SET DOCUMENT 65 4 ADVANCED FEATURES Removing a Terminal from Authorized Reception 1 Press Function 8 5 Yes Press Clear to erase RTI CSI CSI RTI Y C XYZ NEW YORK The next program
28. band seal until you see the yellow band on the seal Then remove the handle 9 Close the cover and replace the paper cassette 98 6 LOOKING AFTER THE MACHINE 3 REFILLING THE STAMP When the stamp mark becomes pale refill the stamper as described below 1 Remove the document tray 2 Open the scanner cover 3 Add no more than 2 drops of ink to the center of the stamp Let the ink soak in Caution Don t drink the ink 4 Close the cover and put back the docu ment tray 99 6 LOOKING AFTER THE MACHINE 4 REPLACING THE MASTER UNIT When the Replace Master indicator blinks the master unit needs replacing Also if the copy quality has deteriorated the master unit may need to be changed To replace the master unit 1 Open the upper unit by pushing the upper unit release button Upper Unit Release Button 2 While holding down the green master unit release lever slide out the master unit lift the green ledge as shown in the diagram Master Unit Release Lever Green Master Unit 3 Remove the two wedges from the new mas ter unit 4 Slide in the new master unit along the guides Caution Do not remove the polyester cover at this time 100 6 LOOKING AFTER THE MACHINE 5 Push down on the bright green areas of the master unit to make sure each side is Greer Are locked e 6 Take off the polyester cover that prote
29. cL 10 INSTALLATION 1 INSTALLATION tek ern Sa Ue Sas Len wees 12 1 2 Connecting the Telephone Sets Line and Power Cord 13 2 COMPONENT GUIDE 2 1 VIEW eae 14 2 2 Patel na hoe 15 2 GETTING STARTED 3 1 Basic Rules for Programming coder erat ier ri EEI ET none UNE UT ee 17 3 2 Programming the Date and Time ccc cece e 18 3 3 Programming the Telephone Line Type 19 3 4 Programming the RTI and CSI T PUER 20 3 5 Programming the Polling ID Code ssssssssssses n 23 3 6 Programming your Fax Terminal s Telephone Number 24 3 7 Programming the Confidential Password 25 4 TRANSPORTING THE MACHINE ssss se nens 26 RICOH FAX4000L ADVANCED FEATURES LOOKING AFTER THE SOLVING PROBLEMS might 4 explains the wide range of MACHINE explains how to 7 you if you are having features your machine has 6 replace consumable supplies trouble with your machine and how to make Sure that PROGRAMMING AND your machine gives top quality REFERENCE MATERIAL PRINTING REPORTS explains performance 8 contains specifications and 5 how to program the machine explanations of fax
30. correct a mistake Note If a number is already displayed either e To keep the number as it is e Press Clear to go back a space press Yes e Press No to clear the whole number e erase the number press Clear Note for PBX users If your machine is behind a PBX in clude the access code and a pause before the number if the forwarding terminal is on an outside line Example Access Code 9 Press 9 gt Pause Redial then enter the number 3 Press Yes to store the number 70 4 ADVANCED FEATURES 3 OTHERS 3 1 Transfer Broadcasting Transfer broadcasting allows your machine to be a broadcasting station in a transfer request oper ation see page 54 if your 10 code is the same as that of the requesting and receiving terminals This is an automatic procedure any terminal that has the same ID code as you use your machine as a broadcaster You do not have to be by your machine during the operation 3 2 Speaker The speaker can be used to listen to the telephone line during transmission reception or on hook dial ing The speaker is cut off shortly after the start of communication The speaker volume can be controlled with Function 55 the speaker has been enabled you will be able to hear the line condition during communication Ifthe line is busy you can press Stop and begin another operation 1 When the unit is in standby mode 3 Repeat step 2 for
31. es oder eg th m UR T rq REC Vos BO ut n cdd 45 3 2 Answering the Telephone d no epo dani edd UU PCS 46 3 3 Phboningand Faxing onthe Same Gall 1 ecva sonics dri 46 ADVANCED FEATURES 1 TRANSMITTING Tl Keystroke Programs eee oem 48 21 2 Memory Transmission dated ved ad seme sa RE TR 50 195 BYOAUCASUNG iex 29 deca cond ratum Rel lu dood aad 52 1 4 Confidential Transmission sss rers 53 tO Ohrdnster Hequest voe RACHEL ied sea vod Y ON EE 54 126 Folling TRANSMISSION uos ed boe te tt e ct edad 57 1 7 Turnaround Polling E Soter Eee 58 1 8 Alternative Destination ee 59 1 9 Protection Against Bad Connections 0 0 ccc ccc ee 60 1 10 Closed Enden re eunt erste dee tnr i as beds 60 iro deed T THEE PM 60 1 12 XOT cn dece deus teur ne d EE tei 60 1 13 Sending Abnormally Thick or Large Sheets 61 114 Transmission eii tS Od Mei eode DEP BET SNR E ad 62 1 15 A3 11 7 width Transmission ssssssessse RR 62 2 RECEIVING Polling a obo d heer dta qoc a Har
32. keypad by pressing only one key for Quick Dial or two keys for Speed Dial However you have to program the Quick Dial key or Speed Dial Code in advance When you have programmed a key or code you can use it as often as you like without reprogramming it Quick Dial keys There are 32 Quick Dial keys 01 to 32 Each key can be programmed with either e Two numbers one for a fax terminal and one for a telephone see pages 30 40 and 45 for how to use Quick Dial keys for faxing and for phoning The telephone number can be the same as the fax number for example the fax may share a line with a telephone Or they can be completely unrelated When using a Quick Dial key if a documentis present in the feeder the machine will dial the fax number stored in the Quick Dial key If no document is present the machine will dial the telephone number e A keystroke program see page 48 and a number telephone only Speed Dial Codes There are 100 Speed Dial Codes 00 to 99 Each can be programmed with one number It can be a phone or a fax number 78 5 PROGRAMMING AND PRINTING REPORTS Quick DialKey 1 Press Function 6 0 Yes 3 Enter the number at the built in ten key pad This must be a fax ip Note If you do not want to store a fax number press No and go to 2 Press the key that you want to step 6 program Example 2135558632 Example Press 01 FAX 01 KPAD Yi
33. on page 20 In our example just press Quick Dial 31 four times press Quick Dial 29 to delete the F then type C RTI Y XYZ COMPANYBBEBBEBEE Press when the dis play is correct 9 Make sure that unit is in standby mode READY 100 02 30PM SET DOCUMENT Press Function 6 4 Yes TTI Y XYZ COMPANY NEW YNRK Correct the TTI in the same way as for the RTI CSI Make sure that the unit is in standby mode READY 100 02 30PM SET DOCUMENT Press Function 6 5 Yes CSI Y C 2135559433 Press Clear to erase the old CSI Enter the new CSI Press ves 2 INSTALLATION 3 5 Programming the 10 Code This four digit code is necessary for secured polling closed network communication and transfer request All parties in such communications must decide on an ID code beforehand because if the codes are not the same the communication will fail Make sure that the unit is in 4 To store this ID Code press standby mode Yes READY 100 02 30PM SET DOCUMENT Notes P t ded eem ee 1 code has already been pro 1655 6 2 Yes grammed it is displayed here To edit just type in the new code ID CODE KEYPAD Y You can use numbers 0 gt 9 and 0000 letters A F only See Note 1 For A gt use Quick Dial keys 01 gt 06 Type in your ID Code Example 012A 1D CODE KEYPAD Y 0124A See N
34. out the cassette Raise the end slightly then slide it out gently 2 Open the lid 3 Bend the new stack of paper a few times 4 Load paper into the cassette Note True up the edges of the stack e if you wantto use adifferentsize of paper call service to have the cas sette and sensors adjusted Do not fill up past the load limit marker wil 5 Close the lid and replace the cassette 6 LOOKING AFTER THE MACHINE 2 REPLACING TONER When the Add Toner indicator starts to blink the toner cartridge is almost empty You will be able to make 100 more copies before you have to change the cartridge When the Add Toner indicator remains lit it is time to install a new toner cartridge 1 Take out the cassette 2 Open the right cover Pull up the lever on the cover 3 Swing down the toner cartridge by pulling itdown from thetop Thenremove the tridge from the development unit 4 Take a new cartridge and shake it Do not remove the seal yet 97 6 LOOKING AFTER THE MACHINE 5 Fit the pegs on the sides of the cartridge into the slots in the sides of the develop ment unit SSS 6 Rotate the cartridge up until it snaps into position 7 Fit the handle onto the pin on the bottom left of the cartridge Note There are two possible types of handle as shown in the diagram 8 Turn the handle clockwise to remove the Turn until you see the yellow
35. party Transmission Procedure Page 30 i Place the pages in the feeder ii Ask the other party to press After the Communicating indica Start tor lights press Voice Request iii When you hear a high pitched tone press Start When your machine s buzzer emits a tone i Pick up the handset i Press Stop iii Speak See Note 1 Notes 1 If your buzzer does not emit a tone the other party did not come to the phone 2 This procedure only works if the other end has the Voice Request function If you want to talk after receiving a fax While the Communicating indica 3 After speaking hang up tor is lit press Voice Request Note If the other party wants to send more pages press Start before When your machine s buzzer you hang up emits a tone i Pick up the handset i Press Stop iii Speak See Note 1 Notes 1 If your buzzer does not emit a tone the other party did not come to the phone The line will disconnect automatically 2 This procedure only works if the other end has the Voice Request function ea 47 4 ADVANCED FEATURES 1 TRANSMITTING 1 1 Keystroke Programs If you regularly transmit to or poll a particular destination or set of destinations using the same fea tures you can save repetitive keypad operation by storing the settings and destinations in a Quick Dial key Before you store a program refer to
36. program a number into this key for telephoning only QUICK 01 Y N See Programming Quick Dial i and Speed Dial for more infor mation Or press Function to return to standby mode Using a Program a Transmission Program 1 Place the documents into the feeder 2 Select the required contrast and resolution 3 Enter the page count and your department code if required 4 Press the key into which the desired program has been stored b Polling Reception Program 1 Press the key into which the desired program has been stored When you press a key the label that you gave the program is now displayed Check the label to make sure that you have the right program Note If TOO MANY STATIONS is displayed either delete a polling or memory file Function 66 or 67 or try the program again later Erasing a Program 1 Press Function 6 0 Yes 3 To erase the program press Clear QUICK SPEED 2 Press the key that contains the program you want to erase Example Press 01 4 To erase another program press Go to step 2 FANGUIS dis EPIO If you have finished press USED AS PROGRAM KEY Function If you pressed the wrong key press No 49 4 ADVANCED FEATURES Editing Programs cannot be edited To modify a program you must enter the complete new program If you wish to store the modified program in the same Quick Dial key as the old one you must erase th
37. resolution and half tone settings are appropriate Start Key Press this to start transmission TEN KEY PAD Acts as a telephone keypad Also used for entering other numbers such as Speed Dial Codes depending on the mode in use KEYS Speed Dial Key Press this when you wish to dial using a Speed Dial Code Voice Request Indicator and Key Press this key during fax communication if you wish to talk to the person at the other end on the same call On Hook Dial Indicator and Key To make a phone call press this key then dial on the ten key pad There is no need to pick up the handset during dialing 16 Pause Redial Key When entering a telephone number at the ten key pad press this key when you need to enter a pause Also press this key when you wish to redial the last number that was dialed Clear Key This is used during programming to clear the last character entered or to clear the character at the cursor depending on the mode in use 9 QUICK DIAL KEYS You can program each of these to dial a number a group of numbers or enter a se quence of numbers and settings with just one touch You can also use these keys to enter and edit labels such as the RTI TTI and CSI 10 USER FUNCTION KEYS 11 Each of these keys can be programmed to execute a function from the function list MODE SELECTOR KEYS Polling Indicator and Key If you want to use polling press this key to light the indicator
38. step 2 automatically FILE 001 YN CLEAR FILE Press if you typed the wrong number 1 10 Printing the Contents of a Memory File If you want to see the text of a document that you stored in a particular memory file do the following 1 Press Function 7 5 Yes 3 Press Copy Fi LE No amm KEYPAD contents of the will printed Notes 2 1 If NO FILE EXISTS is displayed you Type in the number of the file that an u i ecean Dafar tn tha latact U OGG SAF File List if you need to know the correct file number TWIGS LU UIO IALG OL Example File No 1 press 0 O 1 001 Press No if you entered the wrong number asked the machine to print file that does not exist Go to step 2 You cannot print a confidential file using Function 75 The machine will go back to step 2 Also you cannot print a message that was sent to your machine for trans fer broadcasting 5 PROGRAMMING AND PRINTING REPORTS 2 AUTOMATICALLY PRINTED REPORTS 2 1 TCR Transaction Confirmation Report This report gives details on each communication made by your terminal It is automatically output every 35 communications Automatic TCR output can be enabled or disabled by a service technician TCR Your machine s ID is here RTI TTI CSI SELF MAR 01 91 08 30 AM xk ok kc ok okc ak k ok ok
39. the Telephone List to determine which Quick Dial keys are free The keystroke programs are stored in Quick Dial Keys so the no of programmed Quick Dial Keys plus the no of programs cannot exceed 32 Storing a Program 1 Place a document into the feeder unless you are programming for polling reception 2 Select all required features e g Confidential and remote terminal numbers as normal Note Contrast resolution page count and department code cannot be stored 3 Instead of pressing the Start key press the Quick Dial key that you wish to store the program in Then press Yes Do not press a key that already has a telephone number or program stored in it 4 The programmed procedure will now begin If you do not wish to use the procedure now press Stop immediately Labelling the Program For your reference you can give the program a label such as CALL HEAD OFFICE First store the program as explained above Then do the following 1 Press Function 6 0 Yes 4 Press again QUICK B SPEED QUICK 01 Y BEEBBEBEBEBEBESEBEBEEN 2 Press the key that you want to 5 Type in the label on the keypad label Use the typing and editing fea Example 01 tures as explained on page 20 FAX 01 Y N C QUICK 01 Y USED AS PROGRAM KEY CALL HEAD OFF 3 Press Yes QUICK 01 Y N PROGRAM LABEL 48 4 ADVANCED FEATURES 6 Press ves to store the label 7 You can now
40. the same country as your terminal The international dial code and country code must be added to any international numbers However if the broadcaster and end receivers are all in the same country this is not re quired 54 Make sure unit is in standby mode Press Transfer Request The indi cator will light If PROGRAM OWN TEL appears do Function 80 now See page 24 Place the document in the feeder Select the contrast and resolu tion READY 100 02 30PM PAGES 00 KEYPAD Press No twice Page Counting page 35 Department Code page 36 READY 100 02 30PM SAF QUICK SPEED SAF means Store And Forward Enter the number of the broad caster Use a Quick Dial key Speed Dial Code or full number at the built in keypad Example Quick 01 SAN FRANCISCO QUICK 0 Y N 55 4 ADVANCED FEATURES Press ves orpress No if you made a mistake READY 100 02 30PM QUI SPEED KPAD Enter an end receiver number Note if the broadcaster is a FAX4000L FAX95 or FAX105 FAX105 must have optional memory installed you must use the dialing method given in Note 2 on the next page Use a Quick Dial key Speed Dial Code Group or full number at the built in keypad See Note 1 Quick Dial page 40 Speed Dial page 40 Groups page 41 See Note 2 for an extra dialing method using Quick Dial Speed Di
41. the trans press Function 5 5 Yes mission monitor RECV MONITOR Y 4 ONHOOK MONITOR Y amp MIN gt MIN gt gt 2 Adjust the volume of the on hook 4 Repeat step 3 for the recep dial monitor while listening to the tion monitor speaker Press ves to return to e Raise volume press standby e Lower volume press When correct press Yes TRANS MONITOR Y f MIN gt gt gt MAX Note If all gt signs disappear the speaker volume is zero 3 3 Short Preamble Short preamble slightly reduces communication charges between Ricoh terminals Con tact your service representative if you are interested in this feature 71 4 ADVANCED FEATURES 3 4 Using Your Machine as a Copier To make a single copy of a document place the sheets in the feeder face down and press make than copy of a document use Function 77 1 Make sure the machine is in 4 How many copies do you need standby mode Example 12 copies Press 1 2 READY 100 02 30PM SET DOCUMENT COPY N 12 SETS 2 Press Function 7 7 Yes Press No if you made a mistake You MULT COPY can make up to 99 copies SET DOCUMENT 5 Press Copy 3 Place the sheets in the feeder face down The sheets are all scanned and stored Then the copies are printed e Shuffle the stack Then the documents are cleared from e Align the edges memory e Not more than 50 pages KEYPAD COPY 01 SE
42. want However a group with more than 30 stations cannot be used for transfer request a group with more than 100 stations cannot be used for polling reception and a group with more than 142 stations cannot be used for memory transmission Only ten full telephone numbers can be stored in groups The following procedure applies both to programming new groups or modifying existing ones Press Function 6 1 Yes 4 Type in the label or edit the dis played one The method is the GROUP NO 1 9 same as for the RTI TTI and Quick Dial key labels Example DISTRIBUTORS GROUP 1 PROGRAM LABEL 5 Press Yes to store the label GROUP NO 1 Either QUI CK SPEED iot want to program label press Goto step 6 e If you want to program or modify the label 85 5 PROGRAMMING AND PRINTING REPORTS 6 Enter a number that you wish to 7 Either store in or erase from the group e Store this number press Yes Either e Remove this number from the group Quick Dial Key fax no only e g press Clear press 01 See Note 2 e Speed Dial Code e g press Speed Dial 0 0 e Full number Type it at the built in ten key pad Follow the rules in step 3 on page 79 8 Either Example Speed Dial 0 0 e Continue programming go to step 6 e f you have finished press Function GROUP NO d ES Print a Telephone List Function 71 and SPEED 00 keep it near the machine Pr
43. 5 9 Yes 2 switch notification on press NOTI FI CATI ON OFF eee To switch it off press 2 If the setting is correct press The top line of the display shows the cur Function rent setting Programming the Notify Terminal Telephone Number The notify terminal can either be e A fax machine or telephone on the same PBX as this machine e A fax machine or telephone on an outside line but not connected to a PBX at that location Note If a fax machine is used for the notify terminal it must have a handset or external telephone 67 4 ADVANCED FEATURES Program as follows 1 Press Function 8 7 Yes NOTIFY TEL KEYPAD If a number is already displayed either eTo keep the number as it is press Yes eTo erase the number press Clear 2 Type in the telephone number at the built in ten key pad Example 2135558641 To correct a mistake e Press Clear to go back a space e Press No toclear the whole number Note for PBX users If your machine is behind a PBX include the access code and a pause before the number if the not ify terminal is on an outside line Example Access Code 9 Press 9 Pause Redial then enter the number 68 Press Yes to store the number REPEAT 4 TIMES KEYPAD The display shows how many times the beeper will sound Either e To keep this value
44. 9 4 8 v e v 1 1 GENERAL PRECAUTIONS WARNING Do not attempt any maintenance or troubleshooting other than that mentioned in this manual This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage POWER AND GROUNDING Pay attention to the following Power Supply 1 Power requirement 115 20 Vac 60 1 Hz Insert the power plug securely into the wall socket Do not step on or set anything on the power cord Do not connect other equipment to the same socket If an extension cord must be used it must have a capacity of more than 125 V 15 A and must be less than 5 5 yards long Do not connect other equipment to the same extension cord Be sure that the power cord is not in a position where it would trip someone Grounding Ground the machine and the lightning protection circuit according to regulations Do not ground to gas or water pipes or to a telephone ground lug Proper grounding is to the ground terminal of the power outlet Be sure that the ground terminal of the power outlet is properly grounded The lightning protection circuit for the machine requires the machine to be properly grounded If proper grounding is provided about 90 of lightning damage can be prevented For safety be sure to connect the machine to a three prong grounded outlet Avoid raising the room temperature abruptly wh
45. A 800 FAST Fix CANADA 613 727 0890 131 9 OTHERS o U FCC REQUIRMENTS 1 This telephone complies with Part 68 of the FCC rules On the bottom of telephone s is a label that contains among other information the FCC Registration Number and Ringer Equivalence Number REN for this equipment requested provide this information to your telephone 2 The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called In most but not all areas the sum of the RENs of all devices should not exceed five 5 0 To be certain of the number of devices you may connect to your line as determined by the REN you should call your local telephone company ee ee Le ew ee ie PUTA to determine the maximum REN for your calling area 3 If your telephone causes harm to the telephone network the Telephone Company may discontinue your service temporarily if possible they will notify you in advance But if advance notice is not practical you will be notified as soon as possible You will be advised of your right to a complaint with the FCC 4 Your telephone company may make changes in its facilities equipment operations or procedures that could affect the proper operation of your equipment If they do you will be given advance notice so as to give you an opportunity to maintain uninterrupted telephone service
46. FAX 01 Y N SET TEL FOR TALK Either e f you wish to program a telephone number press Yes Go step 6 e Press No Goto step 8 TEL 01 KPAD Y Enter the number at the ten key pad as in step 3 This must be a telephone num ber and not a fax number Note If you do not wish to store a tele phone number press No and go to step 8 Example 2135559368 TEL 01 KPAD Y N 2135559368 BBEBBEBERE To store the number press Yes QUICK 01 Y N PROGRAM LABEL If you do not wish to label the Quick Dial key press No Go to step 11 If you wish to enter a label press Yes QUICK 01 Y 5 PROGRAMMING AND PRINTING REPORTS 9 Type in the label See Note 1 below for details Example HEAD OFFICE QUICK 01 Y HEAD OFF BENDE EESE If you made a mistake see Note 2 below for editing features Notes 1 For letters 2 use Quick Dial Keys 01 to 26 For numbers 0 9 use the operation 5 ten key pad For an 8 press Quick Dial 27 For a space press Quick Dial 28 For punc tuation marks and other sym bols press Quick Dial 32 con secutively until the symbol you need appears then press Quick Dial 31 Move cursor Quick Dial 31 Backspace Quick Dial 30 Delete cursor character Quick Dial 29 Insert See RTI page 20 store the label press Yes QUICK 01 Y PROGRAMMED Either To program another key or code to
47. OPERATOR S MANUAL RICOH FAX4000L A Dual Access Laser printing facsimile that scans pages in four and a half seconds and transmits in six seconds RICOR WARNING This equipment has been tested and found to comply with limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equip ment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense CAUTION Use of Control or Adjustments or Performance of Procedures Other Than Those specified herein May Result in Hazardous Radiation Exposure Pinzanan A Wwidss This Digital Apparatus does not exceed the Class A limits for Radio Frequency noise from Digital Apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications Le present appareil num rique pas de bruits radio lectriques d passant les limites applicables aux appareils num riques de la classe A prescrites dans le R glement sur le brouil lage radio lectrique dict par le minist re des Communication
48. Press Start Type in the password you want to use for this message Note Example 7 3 6 2 CONFIDENTIAL N A This indicates that the remote terminal cannot receive confidential messages e g full memory no memory incom patible The number will be redialed after five minutes READY 100 02 30PM 10 7362 Y N Press No if you made a mistake 53 4 ADVANCED FEATURES 1 5 Transfer Request This feature will cause a document to be transmitted to up to 30 destinations via a broadcasting station The message is stored in the memory of the broadcasting transmitter and transmitted to each desig nated receiver sequentially After the end of broadcasting a Transfer Result Report is sent from the broadcasting station to the requesting station This feature can save your organization line charges if your broadcaster and end receivers are in the same area which is a long way from you Notes The ID codes of the requesting and the broadcasting stations must be identical This code must be agreed upon and stored using Function 62 before using this feature Your fax telephone number must also have been programmed using Function 80 before using this feature Only a machine with the transfer broadcasting function can be used as a broadcasting station Your FAX4000L can act as a broadcasting station If the broadcasting station is a FAX4000L FAX95 or FAX105 FAX105 must have optional memory installed it must be within
49. TS 3 5 ECM Error Correction Mode ECM Error Correction Mode is a recently developed signalling system which greatly reduces the possibility of data being lost as a result of bad telephone lines You should switch on ECM if you frequently communicate over poor telephone lines Using ECM telephone charges are not affected and may even be reduced unless you encounter a bad line In this case the extra signalling involved will increase line charges but data will be transmitted much more reliably When transmitting from the memory pages that are not sent correctly will be resent automatically evenif ECM is disabled However is a more efficient way of resending damaged data as only the damaged parts of the data will be resent Also the maximum possible number of retransmission attempts is much higher After receiving using ECM if DATA IN ECM MEMORY is displayed your printer is jammed or out of paper or toner Do not switch off the machine or the data will belost The data will be printed after you clear the problem see page 96 97 or 113 Continued on the next page 72 4 ADVANCED FEATURES To switch ECM on or Off Press Function 8 3 Yes 2 To switch ECM on press 1 Em To switch it off press 2 ON 1 OFF If the setting is correct press Function The top line of the display shows the cur rent status 3 6 User Function Keys This machine has four user function keys F1 to F4 located at the left of t
50. a password into a new machine and how to change the password 1 Make sure that the unit is in 5 Enter the new password standby mode Example 6472 READY 100 02 30PM KEN 6472 SET DOCUMENT 2 Press Function 8 9 Yes 6 Press Yes to store this pass word PASSWORD KEYPAD LITT Notes See Note 1 1 4 must be pressed immediately 3 Enterthe present password If no after Yes password has been programmed If you have forgotten your old pass in this machine before enter call your service representa tive 0000 If you enter the wrong number IN VALID PASSWORD will be dis PASSWORD di played Repeat step 3 0000 See Note 2 Press No you made a mistake 4 Press ves PASSWORD KEYPAD BEBE See Note 25 2 INSTALLATION 4 TRANSPORTING THE MACHINE If you have to move the machine to a new location please do the following e Take out the cassette e Take out the master unit and cleaning unit Caution 1 Do e 2 Do not tip the cleaning unit upside down or used toner may come out e Remove the document tray e Remove the copy tray e Tape up the scanner cover e Secure the ac power cord e Don t leave the telephone line cord behind 26 3 ROUTINE OPERATION 1 SENDING A FAX MESSAGE 1 1 Recommended Types of Document Before you send your document make sure that it meets the following requirements CAUTION Documents that do not meet these requirements can cause your machine t
51. a suitable location for the machine For the best possible performance install your machine in a place which satisfies the following conditions Not exposed to direct sunlight Well ventilated air turnover at least three times per hour Level Not subject to vibration Away from other electronic equipment to avoid interference Away from areas containing corrosive gas Dust free Condensation free Temperature 63 to 82 F Humidity 40 to 70 RH do not install near a humidifier Away from heaters and air conditioners to avoid sudden changes of temperature Within 5 yards of a three pin grounded power outlet 115 20 Volts 60 1 Hz With the following clearance Important Points about Power Connection e The supply from the wall outlet must not fluctuate by more than 20V either side of 115V ac e The power cord should not be laid in a place where it might trip somebody e Do not lay anything on the power cord e f you have to use an extension cord make sure that it is capable of carrying 125V 15A and that your facsimile terminal is the only piece of equipment connected to that cord e The facsimile terminal must be grounded with a three pin grounded power outlet 12 2 INSTALLATION 1 2 Connecting the Telephone Set Line and Power Cord Do not switch on until everything is connected together 5 Jack HANDSET POWER SWITCH ES GRE 53 e A
52. achine will send the message to the alternative lo cation If the first destination is reached the alternative will be disregarded Thisis useful ifthe person you are sending to has two fax machines Place the document the feeder Select the contrast resolution code Dial Press Yes Dial the alternative destination Press Start Note Ifthe first destination is busy your unit will wait for one minute before dialing the alternative lo cation If the alternative is also busy your unit will redial the first location about four minutes later Both numbers will be redialed until one of them answers or until the limit expires 2 redials per destination This feature is not available for polling transfer request or transmission from memory 59 4 ADVANCED FEATURES 1 9 Protection Against Bad Connections For this function to work 1 The CSI of the called terminal must be the same as its telephone number 2 The function must have been enabled in advance by a service technician Your machine compares the last eight digits of the dialed number with the last eight digits of the re ceived CSI If they do not match the message will not be sent Spaces and pauses are disregarded Note Thisfunctionremovesthe possibility of the telephone network connecting you the wrong location However if you dial the wrong number the message will not be stopped So you should still check the RTI or CSI that is d
53. aintenance procedures listed in the User Maintenance Procedure section of this manual excluding procedures in section 6 2 which you have done already on the previous page 104 6 LOOKING AFTER THE MACHINE 6 USER MAINTENANCE PROCEDURE To ensure that your terminal continues to operate smoothly some simple maintenance is required This entails cleaning a few components and replacing the ozone filter These procedures should be done every time your change the cleaning unit When it is time to change the cleaning unit the display panel will show REPLACE CLEANING KIT For your convenience a maintenance kit 15 provided with each new cleaning unit The components that require cleaning are illustrated below Detailed procedures follow the illustrations 6 1 Document Feed Section Clean the machine by using the cleaning pen and cloth provided Before cleaning the machine dampen the cleaning cloth First switch off the power Remove the Cassette Document Tray and Copy Tray Document Tray Cassette 105 6 LOOKING AFTER THE MACHINE ll Open the Scanner Cover To open the scanner cover please push the scanner release button Scanner Cover Scanner Release Button Separation Roller 2 R1 Pressure Roller A 1 Separation Roller 2 H1 Pressure Roller Wipe the R1 pressure roller all three segments with the damp cloth while rotating it Wipe the separation roller with the da
54. al and Groups stored in the broadcaster Press Yes press No if you made a mistake READY 00 02 30PM X Q S KPAD START Either Enter another end receiver number Go to step 7 Do not enter more than 30 end receivers Or Press Start 4 ADVANCED FEATURES Notes 1 Full numbers must be dialed as follows if they are international numbers i International dial access code ii Country code iii Telephone number 2 If you have an up to date copy of the broadcasting station s Telephone List you can use their Quick Dial Speed Dial and Groups to enter end receiver numbers For a Quick Dial Code e g Quick Dial 01 Press 4 011 Yes Note not press your Quick Dial key 01 0 1 at the keypad For a Speed Dial Code e g Speed Dial 00 Press 0 0 Yes Fora Group e g Group 1 10 1 Yes 3 TRANSFER REQUEST N A If this is displayed the designated broadcaster cannot transfer your message its mem ory may be full or it may not have the transfer function The broadcaster will be redialed after 5 minutes 56 4 ADVANCED FEATURES 1 6 Polling Transmission This feature allows you to leave a document in the feeder for a remote terminal to pick up polling can not be done from memory Reception can take place as normal after you have set up a polling trans mission Note Polling
55. al memory boards cannot be used and the basic 1 Mbyte of memory inside your machine will be disabled So the maximum amount of memory is 1 200 pages Paper Feed Unit This cassette allows you to add an extra 500 sheets of copy paper See page 116 for a diagram of this unit If you are interested in any of these please call your local Ricoh sales representative 75 5 PROGRAMMING AND PRINTING REPORTS 1 PROGRAMMING 1 1 Checking the Counters There are four counters Tx number of pages the machine has transmitted Function 51 Rx number of pages the machine has received Function 51 Scan number of pages scanned includes copy mode Function 52 Print number of pages printed includes copy mode Function 52 Press Function 5 1 Yes 2 Press Function when you have finished TX 017654 RX 016351 Note Ifyou wish see the scan and print counters use Function 52 1 2 Switching Page Count On Off This function allows you to instruct your terminal to batch number multipage documents as they are printed out at the other end e g p 1 3 p 2 3 p 3 3 If you disable this function the PAGES 00 KPAD N prompt will not appear when you are making a transmission and pages will be given simple page numbers e g p1 p2 p3 Page 35 for more information Press Function 5 3 Yes PAGE COUNT ON 2 To switch batch numbering off ON 2 press 2 To switch it on p
56. ansmission report will be printed when a transmission is successful The format of the report is similar to that of the error report except for the error message 90 5 PROGRAMMING AND PRINTING REPORTS 2 4 Transfer Result Report After the end of a transfer transmission the broadcasting station sends you this report The report lists the telephone numbers of the broadcasting station and the end receivers and indicates whether each transmission was successful or not Retransmit pages that were not transmitted either directly or through another transfer The format of the report will vary according to the type of machine that is being used as a broadcaster If your machine is the broadcasting terminal it will print the report if it cannot send it to the transfer requesting terminal e g due to a busy line The report asks you to send the report manually and the telephone number is given See below for an example TRANSFER STATION REPORT MAR 01 91 08 30 AM TRANSFER FAX XYZ COMPANY 2165559833 Broadcasting machine your machine TIME REQUESTED 10 30 AM REMOTE TERMINAL TOTAL RESULTSPAGES IDENTIFICATION PAGES TRANSMITTED QUICK DIAL 01 02 OK SPEED DIAL OO 01 E pote UNABLE TO TRANSMIT THIS REPORT TO TRANSFER REQUESTOR PLEASE RESEND TO FAX NO 213 5556381 t Transfer Requesting Terminal 2 5 New Polling File Report This reportis printe
57. ble 60 1 13 Sending Abnormally Thick Large Sheets Using the manual feed feature you can ex tend the maximum document width to A2 23 4 width and the maximum document thickness to 0 4 mm 16 mils Manual feed should also be used for thinner pages than normal Thick Document Thin Document If you wish to send an original that is thicker than the recommended maximum thick ness you can send it as follows Push the manual feed button while placing the document in the feeder Notes 1 Push the documentin until docu ment feed starts 2 Place only one sheet in the feeder Dial the destination address then press Yes Press Start If you have more than one original place it in the feeder immediately after the trailing edge of the previous sheet has been fed in Dial press ves 4 ADVANCED FEATURES A2 Size Fold Youcanalso transmit an original thatis wider than the document guide fold it in half and use the manual feed lever as follows Be sure to use Memory transmission the Memory indicator must be lit Fold the original in half Push the manual feed button while placing the folded document the feeder Note Push the document in until document feed starts and press Start After the original has been fed through place it in the feeder again the other side facing down Note that two calls are needed to send a very wide original T
58. can t store the number you just entered You will have to If polling is immediate the terminal will store the rest of your numbers later begin to dial If the polled location is busy your termi nal will redial up to two times at intervals of five minutes Notes 1 preprogrammed time designated polling reception operation use Function 66 see Clearing Polling Files 2 POLL FILE CREATED If this is displayed a message was coming in at the designated polling time or when you pressed Start Polling will begin immediately after the end of reception CAUTION Send later polling files are erased automatically after polling unless there is a line problem 2 2 Closed Network for Reception In a closed network communication can only take place between terminals which have the same ID code see page 23 A closed network for reception will prevent unauthorized people such as senders of junk fax mail from communicating with your terminal and using up your paper supply This function is normally disabled Call your service representative if you are interested in this feature Note This feature is not reliable for communication with terminals produced by another manufac turer Authorized reception is a more reliable feature see page 65 64 4 ADVANCED FEATURES 2 3 Authorized Reception If you are concerned about junk fax mail using up your paper supply you can use authorized reception This feature
59. cleaning kit contains a cleaning unit an ozone filter and the user s maintenance kit RICOH FAX CLEANING KIT TYPE 4000L Do not incinerate waste toner Toner dust may cause flashback when exposed to open flame OPERATING PRECAUTIONS While copying do not turn off the main switch or unplug the power cord Do not overload the paper cassettes Keep corrosive liquids such as acid off the machine Do not touch copy paper if your fingers are wet or oily fingerprints may appear on the copy Do not allow paper clips staples or other small metallic objects to fall inside the machine OZONE The machine generates ozone during operation Normally the ozone level is safe for operators However during a long copy run or while printing a long message an ozone odor may appear in such a case ventilate the room GENERAL Since some parts of the machine are supplied with high voltage make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual Do not make modifications or replacements other than those mentioned in this manual When not using the machine for a long period disconnect the power supply Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than genuine Ricoh parts in your Ricoh office product 10 11 2 INSTALLATION 1 INSTALLATION 1 1 Location Now you have to choose
60. cts the master Caution Do not touch the belt surface and avoide exposing it to light 7 Close the upper unit MODE NO 88 Y N REPLACED MASTER 8 Press the Function key then enter 88 MODE NO 88 Y N Push Y Ar EUS CLEAR COUNTER MODE 88 Y N 10 Push The machine resets the CLEARED master belt counter Note If you have a service contract with your dealer and if you would like to have the master unit changed because of poor copy quality call your service representative For normal master unit replacement When the indicator blinks the machine will call for service automatically 101 6 LOOKING AFTER THE MACHINE I a N a e UBER 5 REPLACING THE CLEANING UNIT When the Cleaning Unit indicator starts blinking the cleaning unit is almost full of used toner You can make 100 more copies before the indicator will remain lit and the cleaning unit must be replaced 1 Open the upper unit by pushing the upper unit release button Note Wear the provided gloves 2 While holding down the green master unit release lever slide out the master unit lift the green ledge as shown in the diagram Master Unit Release Master Unit Lever Green Caution Do not touch the belt surface 3 Toprotectthe master surface put the mas ter unit on a flat table and put a sheet of paper on the master unit 102 6 LOOKING AFTER THE MACHINE 4 Push in the cl
61. d automatically after you program the machine for polling reception It gives the file number time of polling and destinations including any Group numbers you used The polling reception report can be output after polling has finished This option can be enabled or dis abled by your service representative Polling reception reports output after a polling operation may have E followed by a code in the Result coulumn and a message printed at the bottom This code and message indicate that a problem oc curred The codes are explained below Hang up or Line Fail The remote terminal hung up or had no message on polling standby or there was a line problem The remote terminal did not answer No Facsimile Connection The remote machine was not a facsimile terminal 91 POLLING RECEPTION REPORT Your machine s ID is here RTI CSI SELF MAR 01 91 08 30 AM i o oi oc oc oc IOI KKK KKK KKK KKK KKK KKK AK KK KKK KKK ERK KK EE EE 2 E EE E E E E E E E E E E FILE FILE TYPE DEPT RESULTS GROUP REMOTE TERMINAL NO CODE IDENTIFICATION 1 POLL LATER 08 30AM 1234 E 1 2 3 4 5 1 QUICK DIAL 01 1 1 RICOH CORP REASON FOR ERROR 1 HANG UP OR LINE FAIL 2 BUSY 3 NO ANSWER 4 NO FACSIMILE CONNECTION S gt D lt 3 9 3 3 3 9 9 3 3E
62. d unit described on page 74 Optional Paper Lower Cassette Feed Unit 2 Gently pull out the misfed paper Do not leave any places inside 3 Replace the cassette E Lower Cassette Guide Plate 1 Open the front cover 116 7 SOLVING PROBLEMS 2 Pull down the blue lever to open the guide plate 3 Gently pull out the misfed paper Do not leave any fragments inside 4 Close the guide plate until it locks 5 Close the front cover 117 the Line Fail indicator is blinking there was a line problem A poor line caused the communication to fail Wait for the Communicating indicator to go out Check your copy tray for an Error Report 4 STANDBY MODE READY 100 02 30PM SET DOCUMENT The above READY message is not shown on the display panel TRANSMISSION The machine cannot dial out The machine cannot dial out from behind a PBX Transmission cannot take IR AR Ai Original indicator blinks Transmission cannot take place Line Fail indicator blinks The document is not pulled into the ADF RECEPTION The telephone keeps ringing and no fax is printed E o Switch the power on If the Power indica tor does not light check that the power cord is plugged in Change the telephone line type setting see page 19 The number must contain th code and a u Wet VA Rem ee ee A LE
63. e the message in the memory See page 39 1 8 Send Later 1 Not using memory Using Send Later you can delay transmission to take advantage of off peak line charges Note You can only specify time that is less than 24 hours ahead Quick Look Transmission Procedure Page 30 When READY 100 02 30PM SET DOCUMENT is displayed Place the documents in the feeder Select the contrast and resolution Enter the page count see page 35 or press No Enter the department code see page 36 or press No READY 100 02 30PM When is displayed QUICK SPEED KPAD 1 Press Send Later 4 Press Yes READY 100 02 30PM READY 100 02 30PM MEMORY TRANS Y N Y Ex BL HEU 5 Press dial then press Statt 2 Enter the time the keypad READY 100 02 30PM Ex 11 30 pm Press 1 l 11 30PM TX STANDBY Ses Nets The document will be sent at 11 30 pm 3 If the AM PM setting is correct Do not remove the document from the mM i feeder unless you wish to cancel Send press Yes Go to step 4 Later change to PM press Notes 1 You cannot use the external tele phone On Hook Dial dial for Mg E Send Later You can use Speed TIME 11 Y N Dial Quick Dial or a full telephone number If there is a Send Later message in the feeder and you need to use the feeder you can store the message in the memory for sending later thus freeing your document fe
64. e num ber as a broadcaster or end re ceiver in a Transfer Request operation at any time you may have to enter the international dialing code then a pause then the country and area codes then a pause then the number See the bottom of page 54 for more information LL To store the number press Yes SPEED 00 Y N PROGRAM LABEL Program a label See steps 8 9 and 10 on the previous page Either e To program another code or key go back to step 2 e Press Function if you have finished programming Print a Telephone List Function 71 and keep it near the machine Editing a Quick Dial Key Speed Dial Code 5 PROGRAMMING AND PRINTING REPORTS If you want to change or delete any of the numbers that you programmed previously do the fol lowing QuickDial Key 9 Press Function 6 0 Yes QUICK B SPEED Press the key that you want to program Example Press 01 FAX 01 Y N C 2135558632 Press if you pressed the wrong key Repeat step 2 Note If USED AS PROGRAM KEY appears either Erase the program Press Clear Goto step 4 Note that any telephone number and label are also cleared from this key Choose another key Press No Goto step 2 Store edit a non fax telephone number Press Yes Go to step 6 3 Either e Press Yes if you want keep the fax number Go to step 6 Clear the number pres
65. e old program first using Function 60 as shown on the previous page However the label can be edited Use Function 60 as explained in Labelling the Program page 48 1 2 Memory Transmission You can senda fax to up to 200 locations immediately or later Also you can store up to 200 messages for up to 400 locations overall Remaining Memory Indicator Before you decide to use the memory check the Memory Space Display in the top right of the character display If this READY 85 02 30PM reads 096 there is no room To determine whether there is room for your document bear in mind that an average page of a business letter takes up about 2 of the memory space SET DOCUMENT If you need to make some room for a high priority document refer to Clearing Memory Files page 88 Also note that Send Later can be used if you wish to send later to one destination only and you do not wish to erase a memory file Note In memory mode pages are automatically batch numbered at the receiver s terminal even if batch numbering has been disabled Function 53 The procedure for transmission is on the next page This procedure is only for immediate trans mission Send Later transmission from memory is explained on page 39 50 sure unit is in standby mode Press Memory The Memory indicator will light Place the original in the feeder Select the contrast and resolu tion READY 100 02 30PM DEPT CODE0000
66. e rte 62 2 2 Closed Network for Reception 64 2 3 Authorized Reception ooo E ESSE PALM ee Saat 65 24 INOUNCQUON 67 2 5 c DERE PE 69 3 OTHERS 3 1 Transfer Broadcasting 0 0 0c cece cece cece ccc eevee e sse llla rss lani 71 8 2 se ee eee eS Ee a ee ee ees 71 Jg Short Freamble ausus ede cei ster eet eee OS ate duree d 71 3 4 Using Your Machine as a Copier ssssssssssss es 72 3 5 Error Correction Mode ECM 72 3 6 Use r FUNCHONIKCYS iecore yak ibe Rd ERAN DUE 73 3 7 Reverse Order Stacking exo REP E ERR bee bb d we de 74 4g Chan Dialing yer uA PRU a a e radi EE pd URINE ST 74 3 9 Optional Equipment ssssssseeeee RR re 75 PROGRAMMING AND PRINTING REPORTS 1 PROGRAMMING Ti lt Ghecking the Counters ex vus ESAE CEN YU S Pme ewe as anda 76 122 Switching Page Count On Ol ed ero Meta 76 1 3 Switching Department Code On Off ioseph tad ARN ER EE ER Nh Eh pda 77 1 4 Switching the Transmission Report On Off 77 1 5 Programming Quick Dial and Speed Dial 78 16 iProgramming Groups X ceteh siio E ond ees ETE
67. e supplier Any repairs or alterations made by the user to this equipment or equip ment maifunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas CAUTION Users should not attempt to make such connections themselves but should contact the appropri ate electric inspection authority or electrician as appropriate The Load Number LN assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop which is used by the device to prevent overloading The termi nation on a loop may consist of any combination of devices subject only to the requirement that the total of the Load Numbers of all the devices does not exceed 100 133
68. eaning unit release lever in the direction of the arrow and take out the cleaning unit Cautons 1 Take out the cleaning unit slowly to prevent used toner from falling into the machine 2 Do not tip the cleaning unit upside down or used toner may come out 3 Do not incinerate waste toner Toner dust may cause flashback when exposed to EQ open flame Cleaning Unit Release Lever Green 5 Carefully clean the charge corona wire with the cleaning pen provided in the cleaning kit See procedure 7 on page 109 for more details on how to do this 6 Change the ozone filter A new filter is provided in the cleaning kit See page 110 for more details on how to do this 7 Wipe the registration roller with the cloth provided inthe cleaning kit See procedure 8 on page 109 for more details on how to do this 103 6 LOOKING AFTER THE MACHINE 8 Remove the wedge from the new clean ing unit 9 Install the new cleaning unit Make sure that the lever moves back to secure the front end of the cleaning unit Caution Do not install the cleaning unit the wrong way round The side with decals must face down when the upper unit is closed 10 Slide in the master unit along the guides Caution Do not touch the master belt surface 11 Push down on the bright green areas of the master unit to make sure each side 15 locked 12 Close the upper unit After changing the cleaning unit do the m
69. ecommunica tions company tariffs 126 9 5 Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas d Jsers should not attem priate electric inso Caution WO Ow 5 9 r The standard connecting arrangement code for this equipment is CA11A or CA45A The Load number LN assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop which is used by the device to prevent overloading The termination on a loop may consist of any combination of devices subject only to the requirement that the total of the load numbers of all the devices does not exceed 100 127 9 5 2 HANDSET USER S MANUAL INTRODUCTION This one piece telephone consists of a handset and a base All telephone features are included in the handset Handset Coiled Cord COMPONENTS Dial Switch Hook Switch Ringer Volume
70. eder and keeping the Send Later operation intact See page 39 for details 38 3 ROUTINE OPERATION 2 Using the memory Using the memory allows the feeder to remain free for other operations The first part of the procedure is the same as for not using memory up to and including step 4 Then READY 100 02 30PM MEMORY TRANS Y N Press Yes 8 If you wish to send the message to more than one address dial an READY 100 02 30PM other number step 6 QUICK SPEED KPAD Otherwise press Start Dial Use Speed Dial Quick Dial Group Dial or a full telelphone number e Quick Dial page 40 e Speed Dial page 40 e Group Dial page 41 Press ves For more information about the memory see page 50 3 Converting a Send Later message in the feeder into a Send Later message from memory This procedure also works for messages waiting in the feeder for redialing It frees the document feeder for other work by storing the message in the memory so itis only available if there is space in the memory REDIAL STANDBY 10 00PM TX STANDBY is in the feeder do the following Press Memory 2 Press Start Orpress No to cancel the operation READY 100 02 30PM MEMORY TRANS START N The document will be stored in the memory and transmitted at the correct time Note If MEMORY TRANSMIT N A is dis Note Alternative Destination if pro played the message in the feeder is grammed f
71. ee the previous page SAF Memory This is the memory used for storing documents Sending Same as Transmission see below Standby Mode The terminal is said to be in standby mode when it is idle Terminal A facsimile terminal such as your machine Time Designation This is programming an operation to take place at a later time e g Send Later Poll Later Tone Dialing This method of dialing uses a tone to represent each dialed digit Transmission The act of sending a document TTI Transmit Terminal Identification See page 20 125 9 5 1 OFFICIAL NOTICE TO USERS USA FCC Notice To Users 1 The following information shall be provided to the telephone company upon request of the telephone company a The FCC registration number b The Ringer Equivalence number 2 These units may not be used on party lines or coin telephones 3 The Telephone company telco has the right to make changes in their network which may affect the operation of your unit provided adequate notice is given to you in advance to permit continued correct operation 4 Inthe event of operation problems disconnect your unit by removing the modular plug from the telco modular jack If your regular phone still works correctly your unit has a problem and should be re turned for repairs in or out of warranty If upon disconnection of your unit there is still a problem on your line notify the telco that t
72. en is below 40 F 4 or condensation may form inside the machine nn A A 60 Foam s o o 1 Raise the room temperature to 68 F 20 C less than 18 F 10 C hour 90 Eawe AN m LO maim 2 Wait for 30 to 60 minutes m Ad uo oL Gmel o d J power With proper grounding about 90 of lightning damage be prevented However if possible during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord gt ae 15 20 Ib copy paper is recommended legal letter or BA 10 1 14 3 size Do not use damp paper or copies will be defective Keep in a vinyl bag if not using for a long time Store in a dry cool dark place Store flat Do not stand upright 1 GENERAL PRECAUTIONS TONER For good copy quality Ricoh recommends that you use genuise Ricoh toner FAX TONER Type 7000 SERIES 1000 SERIES 4000L Store in a cool dark place Never store where it may be exposed to heat Keep out of the reach of children Do not take internally Do not lay heavy objects on toner cartridges MASTER KIT The master kit contains a master unit and operator s manual RICOH FAX MASTER UNIT TYPE 4000L Never touch the master sheet Do not expose the master sheet to light Never store where they will be exposed to heat CLEANING KIT The
73. en as FORWARDING TRANSFER CONFIDENTIAL RX SUBSTITUTE RX or ECMFILE areceived fax message was erased substitute reception is explained in the Receiving Fax Messages section To find out who sent these files so that you can ask them to resend look in the Remote Terminal Identification column the Pages column see item 2 e D gt lt eo 2 e fthereisan E in the Result column the communication failed but the message was still r the E has the same meaning as for the Polling File Report see item N Press Function 7 0 Yes 2 Press Copy MODE 70 FOR TCR PRESS Note Press Function if you entered the wrong number hese lists contains all information concerning preprogrammed Quick Dial keys Speed Dial codes groups and full one numbers used in groups You should print these lists whenever you change your directory of preprogrammed telephone numbers The Quick Dial and Speed Dial lists also show what groups each programmed telephone number is contained in Press Function 7 1 Yes 4 If you want to see the Quick Dial List press ves MODE NO 7 Y N Otherwise press No TELEPHONE LIST SELECT LISTS Y N Note Press Function if you entered SPEED DIAL LIST the wrong number 5 Repeat step 4 for the Speed Dial Press Yes List oe ee ol ALL LISTS COPY Vi Al
74. end wide fax messages in this way 2 RECEIVING N L mb U 5 2 Q Q 3 This feature allows you to call a fax machine and instruct it to send you whatever documents it has on polling standby for you to pick up Polling can be done immediately or at a programmed later time Polling transmission page 57 PR Alntaoec 1 Thara rniict macaeanna raans far nellinm tranemiccimnm at tha anthar nnd INVITO i IHUOSOL tIICooaye lv uwairotrtiitroolruir at uic 2 Theother end s ID code must be the same as your programmed ID code Function 62 un less e The other end specifies free polling ID codes will be checked Youenter a Personal ID see step 7 this will override your stored ID code for this transmission only you should enter the ID code of the machine that you want to poll You can poll up to 100 locations consecutively in one operation You can program up to 8 operations The total number of polled locations over all programmed polling operations cannot ex ceed 400 6 Thetotal number oflocations programmed for polling reception and memory transmission when combined cannot exceed 400 7 Normal reception can still take plac oF ore tw if yo o 4 ADVANCED FEATURES Make sure that your machine is in 6 If you do not wish to use a standby mode personal ID
75. es not have the confidential transfer function Remote terminal memory full 0 50 Incompatible remote terminal Poor line condition 0 51 Same as for code 0 06 0 52 Poor line condition 0 53 The other end does not have confidential or transfer functions 0 55 Same as for code 0 04 S mh N 7 SOLVING PROBLEMS o Same as for code 0 06 t Ono amp Document jam Improperly inserted document Document length exceeded maximum limit Same as for code 1 00 1 10 Scanner feedout path blocked Document in feeder when machine was switched 5 21 Insufficient memory to receive the message 6 Poor line condition 9 01 Cleaning unit needs replacing code 9 19 cleaning unit almost full 9 02 Fault within your terminal 9 06 Time to replace the master unit 9 07 Copy jam in the cassette entrance C 9 09 Copy jam in the feed out area 9 10 Toner cartridge empty 9 9 9 9 Q 9 9 9 9 Fault within your termina fWNMON Note When error occurs it does not mean that you are doing anything wrong or that your machine needs service Only if the problem persists should you call your service rep resentative 121 8 REFERENCE MATERIAL 1 SPECIFICATIONS Dimensions Weight Power Supply
76. ess if you entered the Notes 1 One of the following messages will be briefly displayed PROGRAMMED the number has been stored into the group NOT PROGRAMMED _ no telephone number has been allocated to this key or code LONGHAND S FULL you tried to program a full telephone number into the group but there are already ten telephone numbers used in groups Either delete an unwanted telephone number from all the groups or program the new number as a Speed Dial Code or Quick Dial Key Function 60 before storing it in a group 2 One of the following messages will be briefly displayed CLEARED this number has now been taken out of this group NOT IN GROUP the number that you wanted to clear was not in the group 86 5 PROGRAMMING AND PRINTING REPORTS 1 7 Clearing a Polling File Tocancela preset poll later reception program first study the Polling File List Function 72 and deter mine the file number of the program that you want to cancel Then carry out the following procedure Press Function 6 6 Yes 3 Press ves FILE NO KEYPAD An updated Polling File List is printed and the machine returns to standby Type in the file number to be Note erased If NO FILE EXISTS is displayed you instructed the machine to delete a file that Example File No 1 type 1 does not exist Try again from step 2 FILE 1 Y N CLEAR FILE Notes Press No if you typed the wrong number
77. ette entrance e Below the upper unit e Copy feed out area Lower cassette entrance for machines with the optional lower paper feed unit Lower cassette guide plate for machines with the optional lower paper feed unit A Cassette Entrance fA msm binm m m am am Mm 1 Remove the cassette 2 Gently pull out the misfed paper Do not leave any pieces inside 3 Replace the cassette 113 7 SOLVING PROBLEMS B Below the Upper Unit 1 Press down the upper unit release but ton to open the upper unit 2 Open the upper unit 3 Pullout the jammed paper carefully by the leading or trailing edge or by the center if both edges are jammed If the leading edge is jammed in the fusing unit open the copy feed out cover before clearing the jam Cautions Do not touch the fusing unit It is hot e Do nottouch the master belt e Any toner on the paper will not be fixed to the paper Be careful notto get your hands or clothing dirty 4 Close the upper unit 114 7 SOLVING PROBLEMS C Copy Feed out Area 1 Remove the copy tray 2 Open the copy feed out cover 3 Gently pull out the misfed paper Do not leave any pieces inside 4 Close the cover and replace the tray 115 7 SOLVING PROBLEMS D Lower Cassette Entrance 1 Remove the lower cassette Note The lower cassette and op tional paper feed unit shown here is the optional paper fee
78. ge AM to or PM to AM press once Ifthe dis play is correct go to step 7 DATE amp TIME Yi C MAY 10 91 02 30PM If you want to edit the screen press Clear The cursor returns to the month 7 Tostoretheclock press Function READY 100 02 30PM SET DOCUMENT 2 INSTALLATION 3 3 Programming the Telephone Line Type The type of dialing signal used by your terminal must be the right type for your local telephone exchange or your terminal will not be able to place calls There are two types of dialing signal dial pul ses DP and dial tones TT Make sure that the unit is in 3 Either standby mode e To select tone dialing TT press 1 ee To select pulse dialing DP SET DOCUMENT press 2 ti 1 Y i i Press Function 8 4 When the is correct press Function CINE The unit returns to standby mode TT 1 DP 2 The top line of the display shows the pres ent setting in the example shown it is tone dialing TT Note e f your machine cannot dial change the setting 19 2 INSTALLATION 3 4 Programming the RTI TTI and CSI The RTI and CSI are labels which identify your terminal at the other end RTI Thisidentifier will be displayed on the operation panel at the other end during communication When you start a transmission the RTI or CSI of the terminal at the other end will be displayed on your terminal TTI T
79. he key below the Auto and Manual Receive indicators Hint If you wish to receive phone calls with your machine use Manual Receive 2 2 Routine Reception 1 Auto Receive Incoming messages received automatically You do not need to be by the machine if the power switch is kept on 2 Manual Receive Your terminal cannot automatically receive an incoming call You must be near the machine and you must do the following to receive the message What to do when the phone rings Pick up the handset You will hear a short tone every few seconds Remove any documents from the feeder Press Start Hang up Possible Problem You are making a copy when a fax message comes in e Remove all documents from the feeder e Press Stop If you hear a voice in step 1 Talk to the other party If the other party wishes to send you a fax message remove any documents from the feeder Press Start Hang up Otherwise your machine might transmit the documents in the feeder to the caller 3 ROUTINE OPERATION 2 3 Substitute Reception Receive File When Receive File is lit message was received but stored in the memory because the printer was jammed or out of paper Troubleshooting Page 112 Check the operation panel to find out where the problem is Caution Do not switch the power off or the memory will be erased The message will be printed automatically after you clear
80. he machine asks you to 1 When the machine asks you to dial press 0 1 1 dial press OnHook 0 2 Enter the country code of the 2 Tell the operator other party e You wish to make an overseas call e The country city and phone number of the called party 3 Press Pause Redial Once e You are making a data call to avoid communication errors the operator will not stay on the line 4 Enter the area code and tele phone number of the other party 3 When you hear a high pitched tone from the speaker 5 Press Start press Start PROBLEM Instead of a tone somebody may answer the line In that case 1 After talking ask that person to press Start at their end 2 Then when you hear the high pitched tone press Start Notes 1 Direct dialing may not be available in your area 2 The information on this page is based on using AT amp T as the long distance carrier Call your long distance carrier for the dialing codes that they use 37 3 ROUTINE OPERATION 1 7 Redialing When the other end is busy your terminal will automatically redial the other end up to twice at five minute intervals or up to 4 times if you are transmitting from memory However if you wish you can redial immediately using the following procedure 1 Keep the handset on hook 2 Press Pause Redial then Start Note If there 15 message in the feeder waiting for redialing and you need to use the feeder stor
81. he operation panel You can program each of the keys to access a function from the function list on the back of this manual If you use one of the functions in the list quite often program it as a user function key This will save you a few moments every time you use that function For example if you often do Function 51 Communicated Page Counter do the followling Press Function 5 1 3 Press ves MODE NO 51 Y N OAL SUBEN 4 Press Function to return to standby Then when you wish to see the communi Press a user function key cated page counter just press F4 Example F4 MODE 51 PROGRAM FUNCT ION Y Note Each user function key has already been programmed as follows If you wish to change these settings you can e F1 Printing the TCR Function 70 e F2 Multicopying Function 77 e F3 Programming Quick Dial and Speed Dial Function 60 e F4 Not Programmed 73 4 ADVANCED FEATURES 3 7 Reverse Order Stacking Normally the machine prints the pages of received messages in the order they came in However if you wish the machine can output the mess age from the last page first to make it easier to distribute the received messages This feature is also available for multicopy mode and for printing confidential messages Contact your service representative if you are inter ested in this feature Normally Reverse Order Stacking 3 8 Chain Dialing You can program parts of tele
82. hey have a problem and request prompt repair service at no cost to the user 5 The user may not under any circumstances in or out warranty attempt any service or repairs on the unit It must be returned to the factory or an authorized service agency for all repairs Call 1 800 FASTFIX for information on obtaining repairs FCC registration number and ringer equivalence number can be found on label located on the back of the machine CANADA The Canadian Department of Communications label identifies certified equipment This certification means that the equipment meets certain telecommunications network protective operational and safety requirements The department does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an approved method of connection In some cases the company s inside wiring associated with a single line individual service may be extended by means of acertified jack plug cord ensemble telephone extension cord The customer should be aware that compliance with the above conditions may not prevent degradation of ser vice in some situations Existing telecommunications company requirements do not permit their equip ment to be connected to customer provided jacks except where specified by individual tel
83. his identifier will be printed at the other end on the top of each page that you send CSI Thisidentifierisusedinstead of the RTI during communication with another maker s terminal RTI 1 Make sure that the unit is in standby mode Notes 1 Ifan RTI has already been stored it is displayed now Editing is explained on page 22 SE DUCUMENTI For letters A 2 use Quick Dial Keys 01 to 26 For numbers 0 9 use the operation panel s ten key 2 Press Function 6 3 Yes pad For an amp press Quick Dial 27 For a space press Quick Dial 28 For punctuation marks and other symbols press Quick Dial 32 con READY 100 02 30PM RTI Y secutively until the symbol you eae Noted need appears then press Quick Dial 31 Move cursor Quick Dial 31 The RTI can have up to 20 characters Backspace Quick Dial 30 Example XYZ COMPANY Delete cursor character Quick Dial 29 3 Type in your RTI See Note 2 for details Insert Move cursor to the charac ter immediately after the re RTI Y quired inserting location XYZ COMPANYBEBBEBEBB Then enter the characters to be inserted If you make a mistake see Note for editing features CAUTION For spaces between words only use a white space press Quick Dial 28 Characters after a black space will be deleted 4 To store the RTI press Yes 20 TT 9 CSI 9
84. ion Page 34 e Resolution selection Page 34 2 Carefully place the documents into the feeder face down along the guide Note Not more than 50 pages 20 Ib paper SHUFFLE ALIGN EDGES Note Align the leading edges of the docu ments as shown in the diagram 0 10mm Document Position E A Feed Leading Edge to the Correct Position Caution Do not place the documents in the feeder forcefully 30 3 ROUTINE OPERATION Press No e counting Page 35 4 Press No Department code Page 36 5 Dial using the ten key pad Overseas Call Page 37 Speed Dial Page 40 Quick Dial Page 40 Send Later Page 38 Phoning and Faxing on the Same Call Page 46 Turnaround Polling Page 58 Alternative Destination Page 59 6 Press Start CAUTION Watch the display The identifica tion of the other party RTI will be displayed If you have been connected to the wrong place press Stop immediately 31 3 ROUTINE OPERATION Possible Problems You want to take out the document Press the scanner release button open the scanner and take out the document CAUTION Donot pull out the document without opening the scanner or you will damage the machine You want to send more than 50 pages While the 50th page is being fed in during transmission place the following pages up to 50 in the feeder You made a mistake while dialing e if you already pressed Start pre
85. isplayed on the Character Display and press Stop the wrong one is displayed e This function cannot be used if Closed Network see below is switched 1 10 Closed Network This function must be switched on by a service technician and you must program the ID code page 23 Your machine will not send the message if the other end s ID code does not match yours 1 11 Stamp The stamp allows you to check whether all pages of your document were received correctly at the remote terminal Pages received correctly will have a pink circle at the bottom if the stamp is switched on In memory mode the stamp does not operate However after an adjustment by a service representative it will operate if the document was scanned and stored successfully The stamp is not used in copy mode The stampis on when the Stamp indicator is lit Press the key below that indicator to switch the stamp on off 1 12 G1 Mode This unit is compatible with Group 1 N American six minute terminals If you want to make a G1 mode transmission do the following 1 Press the resolution key unit the 4 Press Start G1 Mode indicator lights Note that the following features cannot be used with G1 Mode 2 Place the document in the feeder Confidential Transmission e Transfer Request e Polling e Voice Request 3 Dial e Protection against bad connections e Detail and fine resolution e ECM e RTI TTI and CSI e Closed Network e Short pream
86. l packaging should be used for protection if you must ship the phone CLEANING The hard plastic casing of your telephone has a durable finish that should retain its original luster for many years Clean exposed parts with a soft slightly damp cloth To remove stains use a mild soap Never use detergents excess water treated cloths harsh cleaning agents or sprays CAUTION This product can be hazardous if immersed in water To avoid the possibility of electrical shock do not use it while in the bathtub or shower or when you are wet If you accidentally drop it into water do not retrieve it until you have first unplugged the line cord from the modular wall jack Do not plug the telephone back in until it has dried thoroughly 130 9 OTHERS WARNING Avoid using the telephone during electrical storms in your immediate area Urgent calls should be brief Even though your telephone company may be using protective measures to limit electrical surges from entering your home absolute protection fram linhtningn ie imn i nigri iS impossible you suspect a gas leak report it immediately but use telephone away from the area in question The telephone s electrical contacts could create a tiny spark While unlikely it is possible that this spark could ignite heavy concentrations of gas P Call Service Center US
87. l redialing open the scanner cover and remove the document from the feeder If communication is still impossible after all redial attempts the unit will ask you for another number Note You can redial immediately by pressing Pause Hedial if required TRANSMISSION STANDBY If a message is coming in at the same time as you press Start TRANSMISSION STANDBY is TRANSMISSION STANDBY displayed below the sender s RTI Your documents will be automatically transmitted immediately after the end of reception A4 A4 TRANSMIT or B4 gt B4 TRANSMIT indi cates that the document is being transmitted without reduction SAN JOSE BRANCH A4 gt A4 TRANSMIT If the paper in the receiving terminal is not wide enough for the document you are sending your machine will automatically reduce the data so that it will fit If your terminal is reducing data the type of reduction used is shown inthe character display during transmission For example 4 A4 TRANSMIT means that the original 15 being reduced from 10 1 width to 8 5 width 2 Error Report If transmission fails an Error Report will be printed Keep this it may help the service technician 3 The machine you dialed may not have RTI CSI capability or it may not be programmed into the machine In this case the telephone number or quick dial label will appear on the top line of the Character Display unless the external telephone was used for dialing 33
88. ling standby open the scanner and remove the For extra security press Yes document Go to step 6 READY 100 02 30PM D BEEN KEYPAD 57 4 ADVANCED FEATURES 1 7 Turnaround Polling Poll Tx Request During routine transmission if you select this feature your terminal will automatically poll the terminal that you are sending to and ask it to send you any documents that it has ready for you to pick up You will have to pay line charges for both the transmission and reception of the polled document How ever the overall line charges are less than for the two calls that would otherwise be needed for this operation 1 Perform the normal transmission 4 After transmission is complete operation the machine goes into the polling a Insert the document s reception mode b Select the appropriate resolution and contrast c Dial the other party d Press Start 5 The machine emits a tone when 2 When the Communication lamp reception of the document is lights on the operation panel complete press Polling READY 100 02 30PM SET DOCUMENT 201 555 1212 A4 gt A4 TRANSMIT 3 As transmission takes place the RTI or CSI of the other party appears in the display 201 555 1212 SET DOCUMENT 58 4 ADVANCED FEATURES 1 8 Alternative Destination During the keypad entry procedure for basic transmission you can designate two destinations If the first choice of destination cannot be reached the m
89. med RTI or CSI is dis played CSI RTI Y XYZ LONDON 2 Press Yes consecutively until the RTI or CSI of the terminal that you wish to erase is displayed 4 Either CSI RTI Continue erasing go to step 2 XYZ CHICAGO e Press Function READY 100 02 30PM SET DOCUMENT Switching Authorized Reception On Off If you wish to receive from terminals that are not included in authorized reception you will have to switch authorized reception off 1 Press Function 5 7 Yes The top line of the display shows the cur rent setting reception on 2 Press 1 to switch authorized ee Press 2 to switch it off ON 1 OFF 2 Press Function if the setting 15 correct READY 100 02 30PM SET DOCUMENT Printing the Authorized Reception List Use Function 78 see page 95 66 4 ADVANCED FEATURES 2 4 Notification If your desk is not near the fax machine you can t tell when a fax message has come in However if you switch notification on the fax machine will send to your desk or any location you wish notification when a message has come in provided that you have programmed the telephone number in advance using Function 87 This notification will be in the form of a beeping sound heard when you pick up your desk s telephone or fax machine handset Function 87 must be programmed before Notification can be switched on Switching Notification On Off Press Function
90. mp cloth while rotating it 106 6 LOOKING AFTER THE MACHINE White Plate 4 H1 Roller 5 Document Feed Roller and Pick up Rollers 6 Exposure Glass 3 White Plate 4 R1 roller Wipe the white plate with the cleaning Wipe the R1 roller with the damp cloth pen while rotating it Note Be careful not to damage the S2 actuator so Actuator Document Feed and Pick up Rollers 6 Exposure Glass Wipe the document feed and pick up rollers with the damp cloth while rotating them Wipe the exposure glass with the cleaning pen Note Be careful not to damage the S1 actuator lll Close the Scanner Cover 107 6 LOOKING AFTER THE MACHINE 6 2 Inside of the Machine l Remove the master unit old cleaning unit and ozone filter 1 Open the upper unit by pushing the upper unit release button 2 Slide out the master unit see page 100 Note it upside down or the used toner inside may spill out 3 Remove the cleaning unit see page 102 4 Remove the black ozone filter 108 6 LOOKING AFTER THE MACHINE Clean the Inside of the Machine Charge Corona Wire 7 Carefully wipe the wire with the cleaning pen Charge Corona Wire Registration Roller 8 Lift up the registration pressure 1 damp cloth while rotating It 2 Clean the registration roller with the Note Be careful not to damage the registration sensor actuator
91. nter their terminal s programmed pass word see Function 89 page 25 For extra security you can specify the password for the message This personal password will override the password that the other terminal user has previously stored in their machine which would normally be used for printing confidential messages Co ordinate with the receiver operator before using this feature This feature only works if the receiver is using a recent Ricoh memory facsimile terminal Notes e Confidential transmission can not take place if the receiving terminal has no memory or if the receiver s memory is full Only one address can be designated but alternative destination can be used page 59 e Confidential transmission cannot be made from memory Make sure the unit is in standby mode Press Confidential the indicator will light Place the document in the feeder Select the contrast and resolution Press No twice Page Counting page 35 Department Code page 36 Gao ud S CER 4 Press ves to confirm this pass CONFIDENTIAL ID Y N word The other end mustuse this to print the message Either READY 100 02 30PM If you do not wish to specify a password QUICK SPEED KPAD for extra security press No Goto tep 5 5 Dial the number Or For extra security press Yes Goto Used Quick Dial Key Spesd Dial step 3 Code full number at the built in READY 100 02 30PM keypad D BEBE KEYPAD 6
92. o jam or may cause some components of the machine to become damaged or dirty 1 Size Paper Thickness 2 to 8 mils 20 Ib paper Maximum Length Up to 47 ins can be fed manually This limit can be reset to 45 ft or 328 ft Minimum by a service technician 47 If the document is too short enlarge it with a copier i If the document is too long divide it into two or more sheets MN Lei teu Note Documents longer than 16 inches must be guided carefully by hand or a mis feed or skew may occur 2 Small Type Sizes Small faint characters may not be transmitted clearly 3 Photocopies that were made with a copier that uses silicone oil may cause a misfeed If a misfeed occurs use the same document again five or ten minutes later 4 Document misfeed may occur if a thermal paper original is used 5 Do not use different sizes of documents together 28 3 ROUTINE OPERATION 6 Do not send damaged documents Q CURLED _ eo BINDING HOLES Trim the edges Make copies DOG EARED Q BDB 27 FOLDED TORN PATCHED TOGETHER INER Make copies Shuffle the stack DOCUMENTS MUST NOT CONTAIN THE FOLLOWING ITEMS EX R COAL Charcoal CARBO Vinyl Coated Waxed Carbon 29 3 ROUTINE OPERATION 1 2 Quick Look Transmission Procedure 1 Make sure that the unit is in standby mode e Contrast select
93. o use just one call use Batch Transmission see page 62 for more on Batch Transmission 1 Store the second half of the message using Memory Transmission and Send Later use Speed Dial or Quick Dial or this procedure will not work 2 Store the first half of the message using Memory Transmission but not using Send Later The machine will send the first half then the second half without disconnecting the line 61 1 14 Batch Transmission With batch transmission if your machine sends a message from memory to a certain location and if there are any other messages stored inthe memory for that location they willbe sent onthe same call This will cout vour talanhone charnac 1117 YIU VIIGI gue If uann tn Aieahin thie fiinntinn nlanaen nnntant unii cri PPS 1 U WISH LU tito lulirvctir uir Diecaov uuritautL rvpivcouvittativtu Al 1 No more than 5 messages be sent in one batch 2 Batch transmission is only possible if the other end was dialed as a Quick Dial key or Speed Dial Code 1 15 A3 11 7 width Transmission If the machine at the other end has 11 7 width printer paper and if you send a document between 10 1 and 11 7 wide your machine will send the message without reducing its width This feature means that the message will be reproduced clearly at the other end Some fax machines cannot s
94. occur with fax v s IVI VIVOOLGINA VIT ITIM VVTV OI Ott tee Sgt itary wt tam Talanhnna rallare ran daal with thacanrnhliamethamealvac an hy ecneakinonahit hit fay ING CACI S Call Gal witrtiicoc prUUICITIO L ICTITOUVIVUOq v Mus VY TU TaN eS er ee ee TT RAR AR Arr Aen mnn lina fanila arn tn ha avnartad MaCnines Cannot vApevtvu 20 lm mao war Th m Enlil im m 1 When error occurs anerrorreportis printed Thisreportincludesanerror code inetorowingtabie lists common error codes few of the If any of these or any other error codes are per your service representative o o Qo o pe R go Code Possible Cause 0 00 Incompatible remote terminal 0 06 incompatibie or fauity remote terminali Poor line condition The remote machine received the page that you sent but it had errors on the page You may want to resend the page in question The other party s memory could also be full Contact the other party and ask them to make room in their memory for your message MEN VL UNF FPP T CATNVL MM AY 0 14 Same for code 0 06 0 15 Remote terminal do
95. oko k ok ak SELES LESTE LES LL SS oc oc ES SEE SEES SLES LESTE LES SESE LES ak ak ak ak ak ak ak ak ak k ak Ak DF k DATE START REMOTE TERMINAL MODE TIME RESULTS TOTAL DEPT FILE TIME IDENTIFICATION PAGES CODE NO MAR 01 08 30AM RICOH CORP gt 0015 OK 01 0001 001 i t t See See See below below below TX 000005 RX 000006 3 3 3 9 3 9 3 3 3 3 3 3 3 3 3 3 9 9 9 3 3 3 3 3t 3 3 3 3 9 3 3 3 3 9 9 3 3 9 9 9 3 9 9 9 9 9 9 3 9 3 9 9E 9 3 ak ak ESE SLE LE SESE SEE oc oc oc oce okc oc ak oc oc oc oc oc oce oc ok oco oc oce oco oc oc oce oc oce okc oce oc ok ak oc oc ak oc okc oce okc oc okc oe oco oc oe ak ak oe ak ak ak ak ak ak ak ak ak 2k k Receive Transmit Standard Resolution Detail Resolution Fine Resolution Confidential ECM Memory Reduction Transfer Batch Transmission K Successful Communication Error occurred ID Codes did not match No fax connection Polling File number Memory File number Footnote TX Total number of transmitted pages RX Total number of received pages Mode Results VAQOMOeHOVEMONOWAD File No These symbols apply to all reports 89 5 PROGRAMMING AND PRINTING REPORTS 2 2 Er
96. or this message will be not for Send Later or redialing It cancelled may be set up for somebody to poll This cannot be stored into memory If you remove the document you will have to re program the polling oper ation see Polling Transmission page 57 39 3 ROUTINE OPERATION 1 9 Using Speed Dial and Quick Dial for Faxing The Quick Dial Key or Speed Dial Code that you select must have been programmed in advance Programming Quick Dial and Speed Dial Page 78 Speed Dial Example Use Speed Dial 23 1 Place the document in the feeder 2 Press No twice e Page Count page 35 Department Code page 36 READY 100 02 30PM QUICK SPEED KPAD Press Speed Dia 2 3 2135557362 SPEED 23 START If you make a mistake press No Repeat step 3 4 Press Start 40 Quick Dial Example Use Quick Dial 07 1 Place the document in the feeder twice e Count page 35 Department Code page 36 READY 100 02 30PM QUICK SPEED KPAD 2 Press Press 07 2135558642 QUI CK 07 START If you make a mistake press No Hepeat step 3 4 Press Start 3 ROUTINE OPERATION 1 10 Group Dialing If you are making a transfer request polling reception or broadcast from memory you can dial more than one address If you often communicate regularly in one of these ways with a certain group of addresses y
97. ote 2 CAUTION Do not use 0000 or FFFF 23 2 INSTALLATION 3 6 Programming Your Fax Terminal s Telephone Number If you do not program this number you will not be able to use Transfer Request This is because the broadcasting terminal needs your number to send back the Transfer Result Report Make sure that the unit is in standby mode READY 100 02 30PM SET DOCUMENT Press Function 8 0 Yes TEL NUMBER KEYPAD See Note 1 Enter your terminal s number at the keypad in the following order i International dial access code 011 in the U S A ii Country code 1 in the U S A iii Area code e g 213 iv Press Pause Redial v Tel number e g 5556837 TEL NUMBER 0111213 5556837 See Note 2 To correct errors e Press to clear the display and re enter the number Press Clear erase the last digit only Notes If a number had already been pro grammed either e Press Yes to acceptit e Press Clear to erase it You have to enter a pause after the area code 24 4 Press ves to store the num ber See Note Note If PLEASE SET PAUSE is displayed you did not enter a pause Reprogram the number from step 3 2 INSTALLATION 3 7 Programming the Confidential Password To print aconfidential message from the memory you will need to enter the password This procedure explains how to program
98. ou can enter them with just two keystrokes if you have programmed them into a group Programming Groups Page 85 When the machine asks you to dial do the following READY 100 02 QUICK SPEED KPAD Press Press Yes orpreSS No if you entered the wrong group number READY 100 02 30PM 4 Enter some more addresses press Start Enter the group number at the ten key pad Example Group 1 CAUTION If you enter 0 the machine will dial all numbers in all groups 1 N through 9 DISTRIBUTORS Y N If you labelled the group when you pro grammed it the label is shown on the top line of the display 1 11 Dual Access If the machine is transmitting a message from memory or receiving you can send a fax message with out having to by the machine Just place your document in the feeder select the required features such as Send Later Memory Transmission Confidential dial and press Start Your document will be sent immediately after the machine has finished the job now in progress This feature is known as dual access 41 3 ROUTINE OPERATION 2 RECEIVING FAX MESSAGES 2 1 Selecting the Reception Mode There are two reception modes 1 Auto Receive You do not need to be by the machine when a fax message comes 2 Manual Receive You must be by the machine when a fax message comes in To change the reception mode press t
99. phone numbers such as area codes and country codes using the Quick Dial Keys and Auto Dial Codes Then you can enter acombination of Quick Dial Keys Auto Dial Codes and digits to dial a telephone number Example Assume that the following Quick Dial and Auto Dia have already been programmed e Quick Dial 01 01181 Overseas to Japan e Quick Dial 02 Tokyo e Auto Dial 10 555 Then you can dial 01181 3 5557631 as follows When the machine asks you to dial Press 01 02 Auto Dial 1 0 then 7 1613 1 Notes 1 Thisfeaturecanalsobeused when dialing with the handset and in on hook dial mode 2 The Redial Key cannot be used with this feature 3 This feature cannot be used in keystroke programs or memory transmission 74 4 ADVANCED FEATURES 3 9 Optional Equipment 1 RS 232C Interface This is a digital interface that will allow you to connect the fax to a Macintosh personal computer for use as a back up printer Optional Memory Board The machine can be upgraded with an extra 1 Mbyte 73letter size pages of the CCITT 1 Slerexe letter test chart of memory or an extra 2 Mbytes 146 letter size pages of memory The maximum amount of memory permissible using memory boards is 3 Mbytes or 219 pages Hard Disk The machine be upgraded with a 20 Mbyte hard disk 1 200 letter size 8 1 2 x 11 pages of the CCITT 1 Slerexe letter test chart If ahard diskis added option
100. press Yes e To change the value e g to 5 press 5 then Yes The value can be from 1 to 9 2 5 Forwarding 4 ADVANCED FEATURES If you switch forwarding on your machine will send incoming fax messages on to another fax terminal program the forwarding terminal number with Function 86 before doing the following procedure Notes 1 Confidential receptions or messages received for transfer broadcasting are not sent to the forwarding terminal 2 Messages can only be forwarded one at a time batch forwarding is impossible Your is not printed out on top of the pages by the forwarding terminal 4 Your machine will print the message before forwarding it PRINT FORWARD FILE will be displayed on your machine s display panel Switching Forwarding On off Press Function 5 8 Yes FORWARDI NG OFF 1 OFF 2 The top line of the display shows the rent setting 69 2 To switch forwarding on press 1 To switch it off press 2 If the setting is correct press Function 4 ADVANCED FEATURES Programming the Forwarding Terminal Telephone Number The forwarding terminal can either be e A fax machine on the same PBX as this machine e A fax machine on an outside line but not connected to a PBX at that location Program as follows 2 Type inthe telephone number at the built in ten key pad Example 2135553761 FORWARDI NG KPAD Y N 2135553761 SSSR ES To
101. ress 1 The top line of the display gives the current Press Function if the displayed status setting 15 Correct 5 PROGRAMMING AND PRINTING REPORTS 1 3 Switching Department Code On Off To track machine use you can allocate a four digit department code to each user If you switch Function 54 on the machine will ask the user for a department code before each transmission or polling and the department codes used for each communication will be listed on the TCR see page 89 If you switch off Function 54 DEPTCODE 0000 KPAD N will not appear when you are polling or making a transmission Press Function 5 4 Yes 2 To switch off department code press 2 DERE OPE ON To switch on department code ON 4 OFF press 1 mM When the displayed setting 15 The top line of the display gives the cur correct press Function rent status 1 4 Switching the Transmission Report On Off The transmission report is disabled at the factory Use this function to enable this report Page 90 for more on this report Press Function 5 6 Yes 2 switch the report on press Sane RE To switch it off press 2 1 2 When the setting is correct press Function This top line of the display shows the cur rent setting 77 5 PROGRAMMING AND PRINTING REPORTS 1 5 Programming Quick Dial and Speed Dial Using Quick Dial and Speed Dial you can dial a facsimile or telephone on your terminal s
102. ror Report When a problem occurs during transmission or reception this report is automatically printed Check the report and retransmit those pages that were not sent For pages not received contact the remote location and request a retransmission Keep these reports as they may be useful for a service technician Error report output can be enabled or disabled by a service technician The following report means that the machine sent four pages but there were errors during the first two pages ERROR REPORT Your machine s ID is here RTI TTI CSI SELF MAR 01 91 08 30 AM ok OR OO OI KK KOK ak ak ak KO KR I RR ROI kk KK ak ak ak ak ak ak ak ak ak kk ak ak ak i ak ok k DATE START REMOTE TERMINAL MODE TIME RESULTS TOTAL DEPT FILE TIME IDENTIFICATION PAGES CODE NO 01 08 30AM RICOH CORP G3EST 0040 04 1234 ERROR MESSAGE PAGE S NOT TRANSMITTED P 01 P 02 ERROR CODE S 0 07 0 07 3 9 3 3 3 3 9 3 3 9 3 9 3 3 3 3 3 3 9 3 9 3 9 3 3 3 3 3 3 3 9 3 9 3 3 9 9 JC E xk ok ok ok k OR OK KR KR Kk KR Ok I kk kk koko kk a kok kk ik i ik ak ak ak ak kei ak a ic a ak ak aie ic ak ak ok ak ae oe ie ak ok 2k 2 3 Transmission Report If Function 56 is switched on the tr
103. s Clear FAX 01 KPAD Y N 82 Enter the new fax number at the built in ten key pad Observe the rules given in step 3 on page 79 Example 2015557468 FAX 0 KPAD Y N 201555746 8 Notes 1 To correct a mistake Press Clear to go back one space Press No toclearthe whole number 2 If you do not want to program a new fax number into the key Press No Qo to step 7 To store the number press Yes The telephone number stored in this key is now displayed FAX 01 Y N SET TEL FOR TALK Either e f you wish to program telephone num ber press Yes e Press No TEL 01 KPAD Y DRACRAMMING AND DDRINTING EF 1 E bins Fia fF Wil i ww 7 Entar tha nau talanhannan niimbhar 1A Tunn in n mama mnm mg te LIMO UIT LOMO Iii IJ TIGOS 5 uU at the ten key pad as in step 4 It TT TL must not be a fax number ee Example 2015556487 GESSIT S a PROGRAMME D TEL KPAD Y N 2015556487 BEEEBEEEEE 11 Either e Editor program another number Go to step 2 To store the number press ves e If you have finished press Function Print a Telephone List Function 71 and QUICK 01 Y N PROGRAM LABE keep it near the machine a a AA
104. s du Canada UU WHEN PROGRAMMING EMERGENCY NUMBERS AND OR MAKING TEST CALLS TO EMERGENCY NUMBERS 1 Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up 2 Perform such activities in the off peak hours such as early morning hours or late evenings M RING 292 amb CONTENTS HOW TO USE THIS MANUAL GENERAL PRECAUTIONS INSTALLATION tells you m ROUTINE OPERATION contains information you everything you need to know explains how to operate the 1 should read before you start to 2 to set up the machine get to machine Section 1 2 will be install the machine know it and move it to a new 3 especially useful if you want to location send a fax message as soon as you have installed the machine GENERAL PRECAUTIONS 1 PRECAUTIONS 1 1 Powerand Grounding scrive ua duae i ute Rb eb rudes 8 1 2 Cold Weather Power up IPod dapes swat Rhod us 9 Ted SEBUnderstOrtfs deiude vedo relie irs edo pote bd ad abere Qa Coeur 9 1 sd CODY ones teet b et pea ER RU QURE antea bb dame rad it pant 9 VG TONET eco erica ees tak eae e 10 IMS sig d net 10 1 7 Gl angi it Edom esr Ue es a Ove 10 1 8 Operating Precautions Zscvevssesiebs sere bb EA der os 10 HEC o POTE
105. ses pulse dialing see page 19 Document This is the original page or set of pages that you wish to send 123 8 REFERENCE MATERIAL DPI Dots Per Inch This is the unit of resolution The scanner scans your document according to the selected resolution An 8 1 2 x 10 page is broken down into about 1 728 000 dots if standard resolution is used Digital compression techniques for G3 convert these into about 200 000 bits EFC This is a digital data compression technique developed by Ricoh It shortens the time for sending a page External Telephone This is the telephone that is connected to the jack marked TEL 1 or TEL 2 Factory Setting The factory setting of a function is the state into which it was programmed at the factory this will also be the state of that function in a new machine File See Memory File Polling File Group 1 Group 2 Group 3 These are three of the internationally agreed signalling and data transfer methods used for facsimile communication approved by CCITT They are also known as G1 G2 and G3 Group 1 terminals are also known as North American six minute terminals Halftone This is a method for more accurate black and white reproduction of photographs or documents con taining different types of shading International Dialing Code This is the code that must be dialed at the beginning of the number if the destination is outside your country Memory File This is
106. ss Stop immediately e f you haven t pressed Start yet either a Press The entire number is deleted Enter a new number b Press Clear Only the last digit is deleted The Clear Original lamp has lit up Take out the document see the top of this page Then redial the destination Hint To redial press Pause Redial then Start The Line Fail lamp has lit up If the Communicating lamp is not lit press Stop If the Communicating lamp is lit wait until it goes out then press Stop The buzzer is ringing The other party wants to talk to you Pick up the handset press Stop and speak After speaking e f you have no more pages hang up e f you have more pages do the following 1 Place them in the feeder 2 Ask the other end to press Start Do not hang up yet 3 When you hear a high pitched tone press Start 4 Hang up You want to send a message but there is a document in the feeder on Redial Standby or Send Later Store the document that is in the feeder into the memory See page 39 32 3 ROUTINE OPERATION Notes Concerning Transmission 1 Display REDIAL STANDBY If the line is busy or contact 15 impossible the num READY 100 02 30PM ber is automatically redialed up to 2 times at REDIAL STANDBY intervals of 5 minutes Contact your service rep resentative to change these redial parameters if necessary REDIAL STANDBY is displayed dur ing the intervals To cance
107. the jam or add paper or toner See pages 96 97 and 113 If the paper you added 15 not wide enough to print the message the message will stay inthe memory If you wish in such cases the message can be printed but the data will be reduced to fit onthe page Ask a service technician if you wish this feature to be switched Maximum number of pages that can be received e Standard memory About 73 letter size pages at standard resolution e With optional memory 1 Mbyte About 146 2 Mbytes About 219 e Hard disk About 1200 43 3 ROUTINE OPERATION 2 4 Confidential Reception When the Confidential File indicator is lit a confidential message has been received and stored in the memory To print this message you must enter the correct password 1 Press Function 7 6 Yes 3 Press Copy The message is printed then the machine PASSWORD KEYPAD returns to standby BEEN 2 Enter your password that you programmed previously Func tion 89 PASSWORD COPY N BERN See Notes Notes If you enter the wrong password INVALID PASSWORD is displayed and the machine will return to standby The sender may have over ridden your password Check with the sender Print the TCR if necessary to find out who the sender is If you have forgotten the password either e Call service e Contact the senders and ask them to over ride your password They can only do this if they are
108. tipage document one at atime in the order that you arranged the pages in the stack Batch Numbering Page Count This is a way of numbering pages that allows you to check whether you received all pages and if not which ones are missing For example if you receive two pages with p1 3 printed on one and p2 3 on the other you have just received a three page document but page 3 didn t make it BPS Bits Per Second This is the data communication rate In G3 mode your fax terminal digitizes documents transforming them into bits an average page will produce about 200 000 of them and then sends them out at atop speed of 14 400 bps Broadcasting In G3 fax communication terminology broadcasting is the transmission of a document to more than one address in sequence not simultaneously CCITT Consultative Committee for International Telephone and Telegraph This committee sets interna tional standards for communication Communication Transmission or reception Contrast The difference in intensity of darkness between the text and the background Copy When used as a noun this refers to a printout either in copy mode or receive mode Country Code In international dialing this is the code that directs the call to the country where the terminal that you wish to send to is located CSI Called Subscriber Identification See page 20 Dial Pulses These are dialing signals that your terminal sends out if it u
109. transmission can be either free or secured Free polling ID codes will not be checked Any terminal can poll yours Secured polling ID codes will be checked If a machine with a different ID code tries to poll your terminal it will not succeed For extra security you can specify an ID code for this message The other end will have to enter this code to pick up the message instead of their programmed ID code ID code page 23 6 Type in the ID code that you wish to use for this message Example 7 3 6 2 Make sure that the unit is in standby mode READY 100 02 30PM SET DOCUMENT READY 100 02 30PM I D 7362 Y N Press Polling No The Polling Press if you make a mistake indicator should be lit 7 Press ves to confirm this ID Place a document in the feeder Select contrast and resolution The other end must use this code to pick up the message Go to READY 100 02 30PM step 9 PAGES 00 KEYPAD N READY 100 02 CHECK 10 CODE Y N Press No twice Page counting page 35 Department Code page 36 Either j r ing READY 100 02 30PM Press Yes to select secure polling PERSONAL 107 Y N e Press to select free polling Either 9 Your terminal is now in polling If you do not wish to specify an ID code standby When your terminal is for extra security press polled it will scan and transmit Go to step 8 the document Or To cancel pol
110. uestion you have 40 seconds to reply If you do not reply the machine will return to standby and you will have to repeat the entire procedure Whenever you want to return to standby press Function e All programmed items remain in the memory even if you switch the power off CA LN Ee Standby Mode Display 100 00 00AM OCUMENT v An average page from a business letter takes up about 2 of the memory 17 INSTALLATION 3 2 Programming the Date and Time You should program the correct date and time because the date and time in your machine s clock is normally printed on reports and on your pages when they are printed out at the other end Also if you use Send Later the machine will send your fax when this clock reaches the time that you designated for Send Later Make sure that the unit is in standby mode READY 100 00 00AM SET DOCUMENT Press Function 5 0 Y 5 DATE amp TIME Y 4 C JAN 0 91 00 00AM Example Change to May 10th 1991 2 30 pm To change JAN to MAY press 4 4times Press to come back if you go too far DATE amp TIME Y C MAY 01 91 00 00AM To move the cursor to the next item press Clear DATE amp TIME Y C MAY 01 91 00 00AM Type in the date and time at the keypad DATE amp TIME Y C MAY 10 91 02 30AM In our example press 1 0 9 1 0 2 3 0 O 18 6 To chan
111. using certain types of fax terminal Don t forget to find out what password they will use for the transmission 44 ROUTINE OPERATION 3 USING THE UNIT FOR TELEPHONE CALLS 3 1 Making a Telephone Call There are two ways e Using On Hook You do not use the handset Dial on the fax terminal keypad Using the handset Just like a regular telephone set USING ON HOOK DIALING 1 Make sure that the unit is in standby mode READY 100 02 30PM SET DOCUMENT 2 Press Hook Do not pick up the handset 3 Dial using the fax terminal s keypad Either e Quick Dial e Speed Dial e Full telephone number DO NOT PRESS Start unless you are dialing a fax machine and do not wish to speak to the other end 4 Listen to your terminal s built in speaker When the other party answers pick up the handset 5 Replace the handset at the end of the conversation Speaker Volume Adjustment Page 71 45 USING THE HANDSET 1 Make sure that the unit is in standby mode 2 Pick up the handset 3 Dial DO NOT PRESS Start unless you are dialing a fax machine and do not wish to speak to the other end Note You can dial on the fax machine s keypad using Quick Dial Speed Dial or full numbers if you wish 4 Use the handset as you would use a regular telephone 5 Hang up at the end of the conver sation 3 ROUTINE OPERATION 3 2 Answering the Telephone

Ricoh FAX4000L User's Manual

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