Rena M-3418 User's Manual
Contents
1. On this and subsequent pages in the Properties ENVELOPE IMAGER CS Properties window you will notice at the top the Print Task Peper Cualiy Finishing Effects Basics Color Print Task Quick 5 Quick Sets menu This menu contains some z ea E ype new Quick Set name here standard setups for printing different types of ID eraut print settings Professional ith col inti jobs You may also add job setups to this menu Draft teat on txt with color pining 2 pages per sheet 1 1 1 1 1 Professional photo quality printi by typing in a description or name for a job and LUE Do panes da hole ing clicking on the Save button This is particularly Sales preio e RU hoto with white border 4x6 in useful if you have some standard jobs you run all tderless photo BSll in the time Highlighting the job and clicking the z tter 8 5611 in E BOGraeness prd Custom Delete button will cancel any of the jobs in the Pipes Lara pese s menu Automatic Detection Io 1B Type is Black render dpi 600 Plain paper sj Color input dpi 600 Color output Automatic v Minimize margins Real Life Digital Photography Help Cancel Help 18 Finishing Tab The Finishing tab give you the option of printing more than one page on a single page or printing a large single page over several sheets of paper to make a sign or poster To print more than one page on a single page2. THE ENVELOPE IMAGING COMPANY Envelope Imager CS OPERATIONS MANUAL Revised 9 13 07 Part M 3418 RENA SYSTEMS INC inkjet Dy 136 Green Tree Road STE 140 technology by A A Oaks PA 19456 1069 vent Phone 610 650 9170 Fax 610 650 9171 E Mail support renausa com Web Site www renausa com SAFETY PRECAUTIONS THIS EQUIPMENT PRESENTS NO PROBLEM WHEN USED PROPERLY HOWEVER CERTAIN SAFETY RULES SHOULD BE OBSERVED WHEN OPERATING THE ENVELOPE IMAGER CS PRINTER BEFORE USING THE PRINTER YOU SHOULD READ THIS MANUAL CAREFULLY AND FOLLOW THE RECOMMENDED PROCEDURES SAFETY WARNINGS AND INSTRUCTIONS v v AS NOS CUO CUS S v v Keep hands hair and clothing clear of rollers and other moving parts Avoid touching moving parts or materials while the machine is in use Before clearing a jam be sure machine mechanisms come to a stop Always turn off the machine before making adjustments cleaning the machine or performing any maintenance covered in this manual The power cord and power supply supplied with the machine should be plugged it into a properly grounded wall outlet located near the machine and easily accessible Failure to properly ground the machine can result in sever personal injury and or fire The power cord and wall plug is the primary means of disconnecting the machine for the power supply DO NOT use an adapter plug on the line cord or wall outlet DO NOT remove the ground pin
3. Copy count 1 Collate Print preview Advanced features Show print preview Help 19 SECTION 3 OPERATING THE ENVELOPE IMAGER CS The Advanced features option on the right gives Advanced features you control over Ink volume which can be used to 1m voume pe put less ink on the paper to help drying on less Luis ic re Polos tie iL GO P OU ed ei i jar porous stock The Dry time option will hold the Mando QE POEM printout until the dry time has elapsed and then es a print the next record EUER l Provides extra drying time for slow drying printouts The last option in this window 1S the Low ue vis bus hold onto the printout until the dry time memory mode Checking this box will manage the memory in your computer to print a large job if you do not have enough computer memory This box should be left unchecked unless you really need it Color Tab The Color tab helps you control the printer s color EEIE output If you wish to pr int in black only click on Paper Quality Finishing Effects Basics Color the Print in grayscale and select one of the three Print Task Quick Sets options that are available The second option Print in sepia will print a sepia colored color cere image You can not click on both the Print in grayscale and the Print in sepia boxes together ie tae C Bleck pint cartridge only The default setting for Color space is a DUE E
4. front prints the first record first The Back to front is the fastest way to print database records Copies has a default of 1 buy you can select as many copies per document as you require The Collate box will keep each set separate as it is printed If you check the Show print preview box a window will open before the printing starts so that you can see the document as it will be printed This box has options to view the pages start the printing or cancel the job SECTION 3 OPERATING THE ENVELOPE IMAGER CS ENVELOPE IMAGER CS Properties Paper Quality Finishing Effects Basics Color m Print Task Quick Sets Type new Quick Set name here Save Document options 8 50 11 00 in m Poster printing Of M 1 Pages per sheet Off 2x2 4 sheets PS Print page borders 1 3x3 9 sheets Pane rbr p 424 16 sheets T em 5x5 25 sheets Rotate by 180 degrees Help Cancel Help ENVELOPE IMAGER CS Properties Paper Quality Finishing Effects Basics Color Save 8 50 11 00 in L E Watermarks Resizing options Print document on of normal size none E FITSDDHGESGIIU Cancel Help ml ENVELOPE IMAGER CS Properties Orientation Portrait C Landscape 8 50 x 11 00 in Mirror image m Page order Frontto back C Back to front M Copies
5. making sure the media stack is fanned so the bottom piece 1s closest to the separation point SECTION 2 INSTALLING THE PRINTER 6 The rear paper support 1s adjustable by loosening the two locking knobs and raising it up or down Start with the rear paper support in the center position knobs aligned with small reference holes If you experience feeding problems raise or lower the rear paper support to obtain the best angle of contact between the media and the feed rollers separators 7 Adjust the rear paper guide by loosening the locking screw and position the guide so that the back edge of the media is raised approximately 1 2 inch above the rear paper support 8 The same procedure is used for other media sizes and types NOTE The amount of media that can be stacked on the printer is determined by the weight of the material The feeder may not feed larger and heavier media when the stack 1s full If this 1s the case reduce the amount of media in the stack until the feeder functions properly SECTION 2 INSTALLING THE PRINTER Installing the Printer Driver Please be sure to follow the procedure as described below 1 Place the Driver CD supplied with the printer into your CD ROM drive 2 Connect the printer to the computer via the port you wish to use USB or Parallel and ne then turn the printer ON After a little Welcome to the Found New while the Welcome to the Found New Hardware Wizar
6. New Hardware Wizard Please wait while the wizard installs the software Completing the Found New Hardware Wizard The wizard has finished installing the software for m ENVELOPE IMAGER CS Sa mm ENVELOPE IMAGER CS K Click Finish to close the wizard 14 The installation is complete when the Found New Hardware box appears in 4 Found New Hardware X the lower right hand corner of your Your new hardware is installed and ready to use screen 12 SECTION 2 INSTALLING THE PRINTER NOTES SECTION 3 OPERATING THE ENVELOPE IMAGER CS Section 3 Operating the Envelope Imager CS Once the Printer Driver is installed on your computer you are ready to start printing This section is divided into two parts The first part describes how to set up a job to print from Microsoft Word The second part describes the driver properties and the various options available when you run a job The Printer Driver that you installed on your computer in Section 2 should be set as the default driver It will then be accessible through your applications such as Microsoft Word Other types of applications and database management software will work in a similar manner when using this Driver This Section further assumes that you have setup the feed and printer is connected to your computer Pausing a Print Job To temporarily pause a print job remove the media from the feed area To resume the print job insert media into the feed a
7. click on the Pages per sheet menu and select the number of pages you wish to print This option works with multiple page documents The default is one The Poster printing option works just the opposite way If you wish to make a document larger use this option to select the size of the printed document The default for this option is OFF Effects Tab The Effects tab gives you additional options for print size You can use the Print document on option to specify a particular size of paper that you want to print on regardless of the size of the original document The printer will reduce or enlarge the output to match the document If you select of normal size the printer will print the document in the size you selected regardless of the size of the paper The Watermarks option prints a light background watermark in the paper while printing the original document When this option is selected the First page only option will let you print the watermark on the first page but not subsequent pages The Edit button takes you to a second window that allows customization of the watermark including font selection color density and you can also create you own watermark Basics Tab The two important facts that you should be aware of with the Basics tab window are the Orientation should always be set to Portrait never Landscape and under Page order if you are printing a merged data base Front to back prints the last record first and Back to
8. from the line cord DO NOT route the power cord over sharp edges or trapped between furniture Avoid using wall outlets that are controlled by wall switches or shared with other equipment Make sure there is no strain on the power cord caused by jamming between the equipment walls or furniture DO NOT remove covers Covers enclose hazardous parts that should only be accessed by a qualified service representative Report any damage of covers to your service representative This machine requires periodic maintenance Contact your authorized service representative for required service schedules To prevent overheating do not cover the vent openings Use this equipment only for its intended purpose In addition follow any specific occupational safety and health standards for your workplace or area This manual is intended solely for the use and information of Rena Systems Inc its designated agents customers and their employees The information in this guide was obtained from several different sources that are deemed reliable by all industry standards To the best of our knowledge that information is accurate in all respects However neither Rena Systems Inc nor any of its agents or employees shall be responsible for any inaccuracies contained herein The Envelope Imaging Company is a registered trademark of Rena Systems Inc Hewlett Packard is a registered trademark of Hewlett Packard Corporation Windows 98 2000 NT and X
9. the data where you want it on the page 5 Click on File Print Select the range of data and or number of copies you want to print and then click OK For more information about changes that can be made in the driver please see the Printer Driver Properties section of this manual 15 SECTION 3 OPERATING THE ENVELOPE IMAGER CS Printing the entire 9 5 inch length of a 10 Envelope Landscape using MS Word Normally a 10 envelope would be fed and printed in portrait orientation flap first as described on the previous page However if you need to print the entire 9 5 inch length of the 10 envelope you will need to feed and print in the landscape orientation The printing speed will be greatly reduced because you will be running the envelope in the long direction 1 The first step is to set the page size in the Envelope Imager CS Printer Driver Go to Print from the File menu and make sure the Envelope Imager CS printer is selected Click on Properties In the Properties window select one of the Custom numbers in this example we will use Custom 1 then click on the Custom button Under the Page size set the Width at 4 13 inches and the Length at 9 5 inches then click on Save Click OK to close the Custom paper size window Click on OK to close the Properties window Click on Close to close the Print window 2 Setup your layout page by going to File Page Setup in MS
10. ALLING THE PRINTER 11 If the Update Driver Warning box appears asking if you want to continue installing this driver Click on the Yes button Update Driver Warning Installing this device driver is not recommended because Windows cannot verify that it is compatible with your hardware IF the driver is not compatible your hardware will not work correctly and your computer might become unstable or stop working completely Da vou want bo continue installing this driver 12 After afew moments a warning window will appear to inform you that The software you are installing for this hardware has not passed Windows Logo The software you are installing for this hardware testing Printers Click on the Continue Anyway button Hardware Installation OZ OOOO Oo has not passed Windows Logo testing to verify its compatibility with Windows lt P Tell me why this testing is Important Continuing your installation of this software may impair or destabilize the correct operation of your system either immediately or in the future Microsoft strongly recommends that you stop this installation now and contact the hardware vendor for software that has passed Windows Logo testing Continue Anyway STOP Installation 13 Once the files are finished copying to your computer you will be presented with the following screen Click on the Finish button Found New Hardware Wizard Found
11. ES THE SAME CIRCUIT WITH LARGE ELECTRICAL MACHINES OR APPLIANCES Connecting to the Computer Important Before connecting the printer to the computer for the first time please be sure to follow the instructions for Installing the Printer Drivers Power the printer off before connecting disconnecting the Parallel cable The Printer has both a USB 2 and a Parallel Port 1 connection The two ports are located one above the other as shown USB Users Plug the USB cable from your computer into the printer s USB Port Parallel Users Plug the parallel printer cable from your computer into the printer s Parallel Port and latch the two locking clips SECTION 2 INSTALLING THE PRINTER Install the Inkjet Cartridges The Envelope Imager CS uses two ink cartridges the C6657 Color cartridge and the C6656 or HP58 Black cartridge Use the C6656 Black cartridge for everyday printing and the HP58 Black Cartridge for photos and high quality printing Install and replacing the cartridge is done in the following manner 1 Plug in the Printer and turn the main power switch ON Open the top cover and press the soft power button 1 the button will light The printhead carriage will move side to side and the printhead wiper mechanism will move to its downward position Wait until the mechanism stops moving Then open the two printhead latching covers 2 by lifting them from the front 2 Inset the cartridge into t
12. P are registered trademarks of Microsoft Corporation IBM is a registered trademark of International Business Machines All other trademarks are the property of their respective holders All rights reserved No part of this book may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or any information storage and retrieval system without permission in writing from the publisher TABLE OF CONTENTS Table of Contents Section 1 Getting Acquainted Front View Rear View Section 2 Installing the Printer Choosing a Location Unpacking and Setup Connecting the Envelope Imager CS Connecting to the Computer Installing the Inkjet Cartridges Setting up the Feed Installing the Printer Driver Section 3 Operating the Envelope Imager CS 14 OANA NNW WD WN m Setting Up a Job in MS Word 14 Printer Driver Properties 17 Paper Quality Tab 17 Finishing Tab 19 Effects Tab 19 Basics Tab 19 Color Tab 20 Section 4 Maintenance 21 The Inkjet Cartridge 21 Jams in the Printer 22 Replacing the Sheet Separators 23 Cleaning 25 Section 5 Trouble Shooting 25 HP Inkjet Print Cartridges 25 The Printer 26 Appendices 27 Appendix A Specifications 27 Appendix B Supplies and Optional Hardware 28 Index 29 TABLE OF CONTENTS NOTES SECTION 1 GETTING ACQUAINTED Section 1 Getting Acquainted Front View Paper Key The LED on this key blinks when an ac
13. Print in sepia 50 x 11 00 in SRGB sYCC The other choices are AdobeRGB Advanced color etings and Managed by application Unless you are familiar with or have an application that can manage the color use the default m Color space sRGB sYCC l Help OK Cancel Help ok Advanced color settings The Advanced color settings gives you control of en i Advanced color settings gt r Preview the color and how it is printed You can adjust ete a Saturation Brightness and Color tone You can Muted Vibrant also adjust the individual colors with this window Binet RE eS AIKE ignter This is very useful when printing color photos Color tone Cooler ee IE Cyan Magenta Yellow Black The important thing to keep in mind when making changes to the standard settings in the driver is that if it can not be done you will get an error message 20 SECTION 4 MAINTENANCE Section 4 Maintenance This section covers how to care for the ink cartridges clear paper jams replace the sheet separators and perform routing maintenance on the printer The Inkjet Cartridge The Envelope Imager CS inkjet cartridges must be replaced when out of ink when print quality is poor or when the built in cleaning has not helped the image quality The Approximate life of the Black number C6656 inkjet cartridges based on three lines of 20 characters at 10 point size per address is 20 000 add
14. Word Click on the Margins tab Select Landscape for paper orientation Set the top and bottom margins to zero or to your preferred margins The left and right margins can be set to a minimum of 0 13 inches 3 Click on the Paper Tab Select the Paper Size as Custom 1 or whatever Custom you set in the first step Verify that the paper Width is 9 5 inches and the paper Height is 4 13 inches Then click on the OK button to close the Page Setup window NOTE You must use a custom size to get the correct orientation of the envelope Do not use the standard 10 envelope selection 4 Position the data where you want it on the page 5 Click on File Print Select the range of RENA fysiems ine 1125 Green Tree Ross STE 140 Paks PATRAEAAMRR B Properties Anyone 1234 Any Street Any Town USA 1234561 RENA fystems ino reen Tree Rosd STE 140 1850 Qaka PA 1466 1067 Margrs Paper Laveut Document cra Paper ste o o ooo ow g With ps 4 Height hr a Paper source Erst page Qther pages from above from sbove omat Detection oma Detection 1 H Preview egy to Wre document data and or number of copies you want to print and then click OK For more information about changes that can be made in the driver please see the Printer Driver Properties section of this manual 16 SECTION 3 OPERATING THE ENVELOPE IMAGER CS Print
15. aper Paper button to feed the paper into position for printing 26 APPENDIX A Appendix Envelope Imager CS Specifications PRINT TECHNOLOGY ADDRESS SPEED PRINT QUALITY Five Choices IMAGE AREA FONTS GRAPHICS LOGOS AND BARCODES MATERIAL SIZE MATERIAL THICKNESS FEEDER CAPACITY SOFTWARE PC INTERFACE DIMENSIONS WEIGHT ELECTRICAL OPTIONS Thermal Inkjet C6656 Black and C6657 Full Color Cartridges 4 300 hour at 300 dpi Fast Draft Quality 3 600 hour at 600 dpi Normal Quality 3 Lines on a 10 Envelope or a 4 x6 Postcard Description Dots Per Inch Resolution Maximum Quality 1200 d p i 2400 x 1200 dpi Best Quality 1200 d p i 1200 x 1200 dpi Normal Quality 600 d p i 600 x 600 api Fast Normal Quality 600 d p i 600 x 600 api Fast Draft Quality 300 d p i 300 x 300 dpi Up to 8 5 Wide by 16 High All TrueType fonts available on PC Allows printing of graphics logos and barcodes Minimum 3 x 5 76 mm x 127 mm Maximum 11 x 17 279 4 mm x 431 8 mm Minimum 0 006 0 2 mm Maximum 0 0625 1 16 1 5 mm Up to 300 10 envelopes Windows Printer Drivers for Windows 2000 and XP Parallel and USB 1 1 19 5 W x 22 L x 17 1 4 H 495 mm W x 559 mm L x 440 mm 40 Ibs 18 2 kg 115VAC or 240VAC 50 60 Hz Conveyor Stacker Dryer HP58 Photo Black Cartridge All Specifications Subject To Change Without Notice 21 APPENDIX B Appendix B Supplies and Optiona
16. d Hardware wizard will open on the Windows will search for current and updated software by computer screen re pennas If prompted with Can Windows connect Read our privacy policy to Windows Update to search for software Click on the N 0 n ot this E NE connect to Windows Update to search for time and then click on NEXT Yes this time only Yes now and every time connect a device No not this time Click Next to continue 3 When prompted with What do you want the wizard to do Click on the Install from a list or specific location Advanced and then click on NEXT gt This wizard helps you install software for amcamc 0 If your hardware came with an installation CD lt 6 or floppy disk insert it now What do you want the wizard to do Install the software automatically Recommended Install from a list or specific location Advanced Click Next ta continue 4 When prompted with Please choose your search and installation options select i Don t search I will choose the driver to Please choose your search and installation options eS install Then Click on NEXT gt Search for the best driver in these locations Use the check boxes below to limit or expand the default search which includes local paths and removable media The best driver found will be installed Don t search will choose the driver to install Choose this opt
17. er Driver Properties The Printer Driver for the Envelope Imager CS works the same as any other Printer Driver for Windows It does however have some enhancements to help you maximize the ability of the printer to print variable addressed quickly and efficiently Once the job is set up Click on File and then on m MEER 0 I Print The widow on the right will open Printer Name c ENVELOPE IMAGER CS Properties Status Idle Find Printer Type AMCSO Where USBOO1 Print to file Comment Manual duplex Page range Copies 6 all Number of copies 1 E C Current page C Selection Pages v Collate Enter page numbers and or page ranges il separated by commas For example 1 3 5 12 Print what Document Zoom Pages per sheet fi Print al pages in range ges per si page Scale to paper size wc Scaling Options Paper Quality Tab If you then click on the Properties button the in E p ies wind l Click Si amp ENVELOPE IMAGER CS Properties roperties WIDGOW wl Op en 1C on 1Z 1S Paper Quality Finishing Effects Basics Color box to select the size of the material to be printed Print Task Quick Sets You can enter up to five custom sizes if the paper Type new Quick Setneme here E JN size you are printing on is not listed are i hi Size is Letter 8 5411 in 8 50 x 11 00 in Letter 85x p Legal 8 5x14
18. et name here aoo s the paper m Paper options Size is Letter 8 511 in 8 50 x 11 00 in Borderless printing Custom Paper Length gt Print quality automatic Detection Normal Type is J ria Black render dpi 600 Plon paper s Color input dpi 600 M MEE Color output Automati Bright white Paper supe ies VPN Premium Paper Real Life Digital Photography Other inkjet paper Premium Photo Papers Glossy Photo P Bl Medios iau e transparency film Cancel Help Print Quality refers to the amount of ink and the z 7 resolution of the image the printer will print Fast Semua Draft uses the least amount of ink has the lowest ju e 5 m Print Task Quick Sets resolution and prints the fastest It is equivalent CI to 300 dpi dots per inch Fast Normal and Normal are approximately 600 dpi and print slower but at a higher quality The Best setting is approximately 1200 dpi and is used where high m Paper options quality images are required Finally there is the See e Maximum DPI setting This setting is used when SiR ee REC printing photos and has a correction routine E Print quality available under the Real Life Digital Photography por E button to help improve the quality of photos you Piin paper 0 0 0 5 print g MV Minimize margins Maximum dpi Cancel Help
19. heir appropriate positions as shown The color cartridge goes on the left 3 Press down on the cartridge latches until you hear a click and then close the top cover THE INK IN THE CARTRIDGE MAY BE HARMFUL IF SWALLOWED KEEP NEW AND USED CARTRIDGES OUT OF REACH OF CHILDREN DISCARD EMPTY CARTRIDGES IMMEDIATELY SECTION 2 INSTALLING THE PRINTER Setting up the Feed They printer s feed systems is adjusted as follows l IMPORTANT Move the adjustable side guide so that the locking screws on the sheet separator assembly are accessible Loosen the locking screw and raise the separator then tighten the locking screw to hold the separator in the up position Repeat this step for all separators Place a single piece of media under the separators and against the fixed side guide On the separators that have media beneath them loosen the separator locking screws and let the separators drop onto the media Then the locking screws esuret that unused separators are 1 their raised position If not je l iene on the feed rollers ising transport problems and Sem to the rollers and separators Position the adjustable side guide so that it about 1 32 inch from the sides of the media Tighten the locking screw on the side guide If not already present place a single piece of media into the feed area so it 1s starting to feed under the separators Then place additional media into the feed area
20. in E Executive 7 25x10 5 in Pr gus A4 2104297 mm A5 1484210 mm Normal AB card 105x148 mm Black render dpi 600 Index card 3x5 in Color input dpi 600 Index card 4x6 in Color output Automatic Index card 5x8 in sci ce Real Life Digital Photography Help Cancel Help The next step is to click on the Paper Length box i m and select Automatic Detection Paper Qualiy Finishing Effects Basics Color Automatic Detection will cause the printer to feed f ere A one sheet of paper and measure its length The Bg printer will then use this information for each WI ieee succeeding sheet The first sheet is not printed Size is Letter 8 5x11 in 8 50 x 11 00 in fe HOTGETIES prune Custom Paper Length Print quality Automatic Detection Normal elect from above Automatic Detection Black render dpi 600 Color input dpi 600 Color output Automatic v Minimize margins Real Life Digital Photography Help Cancel Help 17 SECTION 3 OPERATING THE ENVELOPE IMAGER CS The Type is box allows you to select the type of paper you are going to print Some settings such 2l 4 ENVELOPE IMAGER CS Properties Paper Quality Finishing Effects Basics Color as Photo Paper Glossy will adjust the printing Pint Task Quick Sets mode in the software to account for the quality of Type new Quick S
21. ion to select the device driver from a list Windows does not guarantee that the driver you choose will be the best match for your hardware SECTION 2 INSTALLING THE PRINTER 5 When prompted to Select a hardware type and click Next scroll down the list and select Printers Then Click on NEXT gt 6 When the Add Printer Wizard window appears Click on the Have Disk button 7 When the Install From Disk window opens Click on the Browse button 10 Found New Hardware Wizard Hardware Type Select a hardware type and then click Next Common hardware types TNT Apm Legacy Support a PCMCIA adapters a PCMCIA and Flash memory devices Y Ports COM amp LPT 2 Printers 8f Processors S SBP2 IEEE 1394 Devices SCSI and RAID controllers 2 R Camia Ninitsl hast controllers Found New Hardware Wizard Add Printer Wizard disk click Have Disk If your printer is not listed consult your printer documentation for a Select the manufacturer and model of your printer If your printer came with an installation compatible printer Manufacturer ia Printers Agfa EF AGFA AccuSet v52 3 jud f AGFA AccuSetSF v52 3 Fa Sf AGFA AccuSet 800 APS PS x ad AGFA AccuSet 8005F v52 3 E This driver is digitally signed Tell me why driver signing is important AOC LE ON EE ER ul Found New Hardware Wizard Add Printer Wizard I
22. l Hardware The following supply items and optional hardware are available from your local Rena Systems Dealer Supplies Black Inkjet Cartridge C 6656 Photo Black Ink Cartridge HP 58 Color Cartridge C6657 Optional Hardware Conveyor Stacker Available 28 11 x 17 setup A accessories adjusting sheet separators automatic detection B back guide basics tab blurry printing broken print C cancel key cartridge problem cleaning feed rollers cleaning inkjet cartridge cleaning printer clear paper button color advanced setting color tab computer connection connecting printer connecting to computer D dirty print disposing inkjet cartridge E effects tab envelopes 10 F failure to feed feed roller cleaning feed setup feeding problems finishing tab fixed side guide I inkjet cartridge cleaning inkjet cartridge disposal inkjet cartridge replacing inkjet cartridge storage inkjet cartridges installing inkjet cartridges installing printer installing printer driver J jams in printer job saving 13 26 16 18 25 24 18 13 21 23 25 18 1 2 21 20 20 20 COW ON Lo 21 17 INDEX L losing data M main power switch maintenance media jams misfeeds MS Word O operating options P paper key parallel port parallel port connection power connection print quality settings print quality tab printer driver installation printer driver properties
23. l to get the ink off hands The ink in the cartridge may be harmful if swallowed Keep new and used cartridges out of reach of children Discard empty cartridges immediately 2 SECTION 4 MAINTENANCE Cleaning the Printhead The printheads in the Envelope Imager CS printer are cleaned automatically each time the machine is turned on or when the printer software decides they need cleaning No operator intervention is required Jams in the Printer If a jam occurs STOP the Printer You can do this by lifting up the front cover Some possible reasons for jamming are 1 Feeding more than one piece of media Check separation adjustment 2 Damaged media such a dog eared turn down corners 3 Media that is not stiff enough may not be usable Media that meets Postal stiffness requirements for automated feeding is acceptable in the Envelope Imager CS 4 Envelopes that are caught under the flap of another envelope or stuck to one another may cause jamming Failure to Feed Paper Stoppages If a sheet feeds but does not get into the proper position to feed you can clear it from the machine by pressing the Green Clear Paper Button This switch will operate the drive motor and rollers but not feed any additional paper Removing Jammed Media It may be necessary to remove one or more of the paper guides to gain access to the jammed media The Forwarding Roller Guide Plate can be removed by pressing down on the plate and s
24. liding it toward the feeder end of the printer Lift the plate out of the machine The Exit Roller Guide Plate can be removed by opening the front cover lifting the guide vertical and then lifting it out of its slot on the printhead side of the machine 22 SECTION 4 MAINTENANCE Misfeeds Hesitations in Paper Feed or Out of Paper Misfeeds can cause the printer to stop and the Red light on the Paper key will blink indicating an out of paper condition Add more paper Press the Paper key to feed the media If the media continue to fail to feed readjust the sheet separators for the media or replace the sheet separators Replacing the Sheet Separators The sheet separators insure separation of the pieces as they are being fed The do wear and must be replaced from time to time If you experience double sheet feeding and can not adjust the separators to prevent it they should be replaced Replacement of the sheet separators 1s not difficult Just follow the steps below 1 Turn off the Envelope Imager CS and unplug it from the power source 2 Move the adjustable side guides to its maximum open position Release the separator by loosening knob A 3 Lower the separators so that they touch the feed roller 4 Remove the screw B and the separator support plate C Then remove the separator D by prying it out of the holder 5 Install a new separator and then install the separator support plate and screw Cleani
25. ng The Envelope Imager CS WARNING THE PRINTER IS A PRECISION MACHINE THAT SHOULD BE CLEANED REGULARLY TO INSURE MANY YEARS OF SERVICE BEFORE PERFORMING ANY MAINTENANCE DISCONNECT THE MACHINE FROM ITS POWER SOURCE The Printer must be cleaned regularly of accumulated paper dust and ink Depending on the types of media that are run paper dust may accumulate within the printer and on the transport Unplug the printer from the power receptacle and remove the covers The internal areas are best cleaned with a vacuum that has a soft brush attachment to help loosen the dust particles Take care not to damage the PC Boards or electrical wiring The exterior of the machine may be cleaned with any standard household cleaner which is non abrasive and does not contain plastic harming solvents NEVER SPRAY OR POUR CLEANERS DIRECTLY ON OR INTO THE PRINTER EXCESS LIQUID COULD HARM ELECTRONIC PARTS ALWAYS DAMPEN A RAG WITH THE CLEANER AND APPLY IT TO THE PARTS TO BE CLEANED 23 SECTION 4 MAINTENANCE Feed Rollers and Forwarding Rollers The feed and forwarding rollers can become glazed with paper lint and ink from the media They should be regularly cleaned with a mild abrasive household cleaner on a damp cloth Avoid using solvents on the rubber rollers 24 SECTION 5 TROUBLE SHOOTING Section 5 Trouble Shooting Guide The following trouble shooting guides are provided to assist you in solving any problems that might occu
26. nstall From Disk Insert the manufacturer s installation disk and then make sure that the correct drive is selected below Cancel Copy manufacturer s files from S Ted SECTION 2 INSTALLING THE PRINTER 8 Locate the Printer Drivers folder on the CS Driver CD which you Found New Hardware Wizard previously placed in your CD ROM Add Printer Wizard drive Then select the file spf800k Click on the Open button lt Install From Disk Look in C3 Printer Drivers C spf800k Files of type Setup Inlormation inf __ Cancel 9 When the Install From Disk window appears Click on the OK button Found New Hardware Wizard Add Printer Wizard Install From Disk Insert the manufacturer s installation disk and then lt make sure that the correct drive is selected below Copy manufacturer s files from E Printer Drivers Im 10 The ENVELOPE IMAGER CS will appear in the window Click on Next Found New Hardware Wizard Add Printer Wizard disk click Have Disk If your printer is not listed consult your printer documentation for a Select the manufacturer and model of your printer If your printer came with an installation compatible printer i Printers ENVELOPE IMAGER CS y This driver is not digitally signed Tell me why driver signing is important 11 SECTION 2 INST
27. ope If you need to print the entire 9 5 length of the envelope please see the procedure on the next page 1 Click on File Print and make sure the Envelope Imager CS has been selected as your printer Click on the Properties button Under the heading Paper options Size is select No 10 envelope from the pull down list Click on OK to close the Properties window Then click on Close to close the Print dialog box 2 Click on File Page Setup Click on the Paper tab and set the page size to the No 10 Page Setup envelope Margins Paper Layout Paper size No 10 envelope 9 5x4 13in Width 9 5 z Height s Paper source First page Other pages IDefault tray Automatic Det IDefault tray Automatic Dets Select from above Select from above Automatic Detection Automatic Detection Preview Apply to Whole document v Print Options 3 Click on the Margins tab Make sure the Orientation 1s set to Portrait Then set the margins that you want to use for the layout iunii Paper Layout Note The minimum top and bottom margin is 0 24 The po e Eu minimum left margin is O and the minimum right margin is lm o Right e e Gutter o Gutter position Left v 1 as shown below Close the window by clicking OK Orientation Portrait Pages Multiple pages Preview Apply to Whole document Ca Ces 4 Insert and position
28. ose the software and then turn Printer of and on Media jams Double feeding Adjust Sheet Separators on Media is curled or bent feeder Media is too thin Uncurl media No communication Wrong driver or port selected Check driver selection Improper cabling connector Use Proper cable see Operator Manual Unit not receiving power Check plug connections on off switch and fuse on back Not printing on media Media not passing through paper Make sure media is sensor positioned against the fixed side guide Dirty paper sensor Clean sensor with compressed air Media or data not positioned Adjust margin setting in properly in layout software layout software Print too light or missing Clogged or dirty printheads Replace inkjet cartridges character dots Running out of ink Blurry address Image is not sharp Replace the inkjet cartridge or change the printer resolution setting Split line of type Misalignment between top and Reposition the text in the RENA Systems Inc bottom parts of an address line layout Increase the print Line of text being split between resolution A higher quality 155 SG T wi STE 14n 96 Green free Road STE tals head passes setting will provide better Oaks PA 19456 1069 alignment characteristics Feeding problems Double sheets Adjust the sheet separator Miss feeds Paper Misfeeds Paper LED flashes Add paper or readjust sheet Hesitation in paper feed or out of separation Then press the p
29. printer location R rear paper guide rear paper support removing jams replacing inkjet cartridge replacing sheet separators S saving jobs select from above setting up 10 envelopes setting up feed setting up ms word setting up print quality setup 11 x 17 sheet separators sheet separators replacement soft power button specifications T troubleshooting U unpacking USB port USB port connection 25 20 25 22 13 13 24 1 2 4 21 20 22 17 16 13 13 17 13 22 26 24 oo 29 Copyright 2007 RENA SYSTEMS INC Oaks PA 19456 1069 09 13 2007
30. r with the Envelope Imager CS Printer We have tried to make them as complete as possible The best advice we can offer is to make sure that the system is setup properly plugged in that it has an adequate supply of ink before attempting to trouble shoot any problem HP Inkjet Print Cartridges CONDITION PROBLEM SOLUTION Black streaks in text Lint or paper dust on printhead Replace the ink cartridge Cartridge will not print Sheet is blank even after it has gone Check to make sure the tape underneath cartridge s is off the printhead Remove and reinsert the cartridge into the carriage holder Install a new print cartridge White streaks in text or Poor contact between printhead and Clean interconnects in the graphics printhead holder cartridge holder REINA Sysleitis iu Remove and reinsert the RS pei do TS En fe cartridge into the holder Oaks PA 19456 1069 Lint or dust blocking printhead Insert a new Print Cartridge holes WARNING DO NOT REMOVE THE SIDE COVERS OF THE PRINTER THERE ARE HIGH VOLTAGES PRESENT BEHIND THE COVERS 25 SECTION 5 TROUBLE SHOOTING The Printer CONDITION PROBLEM SOLUTION Extra lines losing data Database problem Interference Check data Check or bad data cable connection cable connection Improper output printing strange Wrong driver selected Check driver selection characters missing information Wrong interface settings Check software or data base on PC Static electricity Cl
31. rea Then press the Paper key LED will be blinking to resume printing Setting Up a Job in MS Word The first thing that you have to take into account when setting up a job to print in MS Word or any other application is the print area of the printer and the paper sizes it can handle The maximum print area for the Envelope Imager CS Printer is 8 5 inches wide by 17 inches long The maximum paper size that the printer can feed is 11 inches wide by 17 inches long The diagram on the right illustrates this difference When setting up for the maximum print area for an 11 inch by 17 inch document always set the paper size as 9 5 inches wide by 17 inches long in the custom paper setting Set the top and bottom margin to 0 24 inches and the left hand margin to 0 inches The right hand margin should be set to 1 inch You will now be able to layout the job and print the maximum printing area For other page sizes such as 8 5 inches by 11 inches standard letter or 8 5 inches by 14 inches legal size set the paper size to their exact sizes and choose the margins you want NOTE the top and bottom margin default is 0 24 inches but you can make them larger 14 SECTION 3 OPERATING THE ENVELOPE IMAGER CS Printing on a 10 Envelope Portrait using MS Word If you are using a 10 envelope the envelope should be run portrait flap first with the 9 5 inch wide side touching the separators This is the fastest way to run a 10 envel
32. resses in the Fast Draft mode NOTE These figures can vary depending on the font selected To Replace the Inkjet Cartridge e Turn the printer on open the top cover and press the soft key Wait until the cartridge heads stop moving then the latch lever to release the cartridge and pull the cartridge toward you and lift it away from the holder e Remove the new inkjet cartridge from its packaging taking care not to touch the copper contacts the metal plate or the gold printhead Remove the protective tape from the printhead e Slide the new cartridge into its holder and latch the locking lever e Do not force the lever into place See Section 2 Installing the Ink Cartridges for more details NEVER SHAKE DROP OR HIT THE CARTRIDGE AGAINST THE PALM OF YOUR HAND OR ANY OTHER HARD SURFACE SHAKING THE PRINT CARTRIDGE DOES NOT MIX THE INK AND HITTING THE CARTRIDGE AGAINST A HARD SURFACE DOES NOT CLEAR THE NOZZLES BOTH OF THESE ACTIONS ACTUALLY HURT THE PRINT QUALITY BECAUSE THEY ALLOW BUBBLES TO FORM NEAR THE INK FIRING CHAMBERS THESE BUBBLES PREVENT THE NOZZLES FROM FIRING CAUSING WHITE STREAKS IN THE PRINT IMAGE Storage New cartridges should be stored in their original packaging and kept away from heat The cartridge once opened should remain in the printer Disposal The cartridge may be disposed of in a normal manner If there should be an ink spill use soap and water to clean up any problem areas Abrasive soap works wel
33. sunlight Unpacking and Setup Remove the Printer and its parts from the carton Save the packing material Remove all packing tape The screws that attach the various parts of the guides to the printer are under the tape in their respective positions Begin by installing the Fixed Side Guide It is held in place by two screws 1 SECTION 2 INSTALLING THE PRINTER Next install the Adjustable Side guide using the two screws 2 provided Attach the Rear Paper Support using the two knobs 3 provided NOTE the large slots fit over the socket head screws Install the Rear Paper Guide using the thumbscrew and washer 4 provided The washer goes between the screw and the Rear Paper Support SECTION 2 INSTALLING THE PRINTER Connecting the Envelope Imager CS Plugging in the Printer 1 Make sure that the Main Power Switch 3 is in the OFF position 2 Connect the power cord from the power pack to the connector 4 at the rear of the Printer 3 Plug the power cord into the power pack and then plug the other end into a 115 220 Volt AC 50 60 Hz Grounded outlet A surge protector is recommended 4 The Main Power Switch 3 can be turned on after you attach the power cord to the Power Receptacle 4 USE THE POWER SUPPLY PACKED WITH THE PRINTER DO NOT USE AN ADAPTER PLUG OR EXTENSION CORD TO CONNECT THE PRINTER TO THE WALL RECEPTACLE DO NOT USE OUTLETS CONTROLLED BY WALL SWITCHES DO NOT USE AN OUTLET THAT SHAR
34. tion is required such as loading paper or a misfeed paper didn t feed into position or jammed Once the problem is solved paper loaded jam cleared press this key to continue printing Cancel Key Pressing this key will cancel clear the job being printed Tip Cancel the job from your software and clear cancel all pending documents from the Envelope Imager CS printer driver queue then press this key Adjustable Side Guide Holds the paper against the fixed side guide Fixed Side Guide The paper is registered against this guide Soft Power Button Pressing this button will toggle the printer from ready mode to standby mode Standby mode parks the ink cartridges and reinitializes the printer USB users will get an audible tone from their computer acknowledging USB disconnect and reconnect The fan will continue to run when the printer is in standby mode The printer will automatically exit the standby mode if data is sent to it Button Light Description On Steady Printer is Ready Blinking Printer is receiving processing data Off Printer is in standby mode or powered off main power off SECTION 1 GETTING ACQUAINTED Rear View Parallel Port Connection The Centronics Parallel cable attaches here USB Port Connection The USB cable attaches to the printer here 3 Main Power Switch This switch connects disconnects main power to the printer Note The printer performs an extensive cartridge cleaning process
35. when first powered on and a print job is sent It is recommended that you leave the printer s Main Power Switch on unless you plan not to use the printer for an extended period of time Power Connection The printer s power pack is connected here Use only the power pack that was included with the printer Clear Paper Button Operates the paper transport motor to help clear any paper in the transport system The feed rollers are not engaged during this process Rear Paper Support Provides the proper angle to enhance paper feeding and separation Adjustable Side Guide Holds the paper against the fixed side guide length Helps to force the paper against the separation area Fixed Side Guide The paper is registered against this guide a Rear Paper Guide Allows for adjustments in stack angle based on paper type and SECTION 2 INSTALLING THE PRINTER Section 2 Installing the Printer Before using the Envelope Imager CS printer the following must be done e Choose a location for the printer e Unpack and assemble the printer e Install the Inkjet Cartridges e Set up the feed on the printer e Plug in the printer and connect it to the computer e Install the Printer Driver Choosing a Location The Envelope Imager CS should be placed on a sturdy worktable or cabinet at least 9 inches from any walls Protect the Envelope Imager CS from excessive heat dust and moisture avoid placing it in direct
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