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Oracle B10553-01 User's Manual

1. Like and Between The default value for this field is Value The selection from the LOV in this field is based on the selected qualifier For example the LOV for the request status qualifier can be Open or Closed If the qualifier is area code then manually enter this field for example 408 415 and so on 5 2 1 Transaction Qualifiers Transaction Qualifiers are used to specify the criteria about how the territory module assigns resources to transactions It is the first key decision point when Assignment Manager tries to assign resources to a document or a task For example use area code postal code company name or opportunity channel as the criteria to help assign qualified resources for transaction needs Different territory usages like Oracle Sales or Service use different sets of transaction qualifiers and those transaction qualifiers are grouped by transaction type For example a sales or telesales territory has three predefined transaction types Account Lead and Opportunity Some examples of transaction qualifiers within the Account Transaction Type are company name area code and postal code Opportunity channel is one transaction qualifier for the Opportunity Transaction Type Note You must enable transaction qualifiers before using them 5 2 1 1 Sample List of Seeded Transaction Qualifiers Territory Manager includes seeded qualifiers for the following CRM modules 5 2 Oracle Territo
2. Sales Territory Planning Example territories as named accounts because they say they have always done it this way Questions to ask How many named accounts does the organization have If sales management claims that named accounts make up more than 20 of all TCA organizations then they are likely to have incorrectly implemented named accounts For example a Telecom territory is composed of 50 SIC codes Implementing a Telecom territory as 20 000 named accounts would require a minimum of 20 000 CUSTOMER NAME RANGE qualifier rules Clearly it would be better implemented as a territory with 50 SIC CODE qualifier rules In release 11 5 8 of Territory Manager there is a diagnostic test within the Oracle Diagnostic Framework for this How many named accounts does a typical resource have If sales management claims their reps have any more than a hundred named accounts they are likely to have incorrectly implemented a simple territory as named accounts Investigate how the business derived the set of named accounts Typically reps do not have the bandwidth to manage more than 100 named accounts and give them the proper attention associated to critical customers Does your business qualifier fluctuate in the context of the business object you are assigning Does it segment customers periodically based on a dynamic business qualifier It is important to examine the fluctuation of the dynamic qualifier in the context of the business object yo
3. 8 Optional If you have created an escalation territory for this territory then enter it using the LOV in the Escalation field 9 Optional If you want to use an existing territory type to create this territory then use the LOV to enter it in the Type field Note If you use a territory type then you are restricted to using the qualifiers set up in that territory type 10 Use the Transaction Types LOV to select one or more types of transactions based on the territory usage Note that some application types allow you only one transaction type 11 Leave the Freeze check box unchecked 12 Click Save from the toolbar to save the territory overview information Guidelines Relationship Between Usage Transaction Types and Transaction Qualifiers The territory usage is tied to the application such as Sales and TeleSales Service or Trade Management Each application uses its specific sets of transaction qualifiers for their unique business needs and these transaction qualifiers are grouped by transaction type For example a territory created for Sales and TeleSales usage has three seeded transaction types account lead and opportunity While a territory created for Service usage can only see task service request as well as task and service request shown in the Transaction Type field 5 10 Oracle Territory Management Implementation Guide Entering Transaction Qualifiers Note Opportunity and Lead are
4. Creating Territory Groups Section 67 Defining Named Account Rules m Section 6 8 Assigning the Sales Team to Named Accounts Section 6 9 Running Concurrent Programs a Section 6 10 Usage Implementation 6 1 Overview of Creating Named Account Territories Named accounts are centrally defined associated to sales groups and distributed from the top down to individual salespersons Named account territories apply to the Sales and TeleSales usage only A company can have multiple sales forces each with their own roles exception handling rules sales hierarchies and sets of named accounts These are loosely associated to territory groups Planning considerations should be evaluated in the determination of territory groups Phase III Creating Named Account Territories 6 1 Overview of Creating Named Account Territories The implementer or administrator creates named account territory groups by associating organizations to the territory group The act of associating organizations to a territory group elevates an organization to a named account An account that falls within the definition and any leads or opportunities for accounts that match the definition all belong to the defined named account Territory groups are associated to sales groups within the sales hierarchy and distributed top down to individual salespeople Greater named account accuracy is achieved through a division of tasks to the most appropriate us
5. Territory Planning In Phase I your implementation team analyzes business and organization needs and plans territories accordingly 3 1 0 2 Phase Il Setting Up Territories In Phase II the territory administrator starts the territory creation process for all applications based on territory planning 3 1 0 3 Phase Ill Creating Named Account Territories Phase III is optional If you have sales territories and your planning includes the use of named accounts then the territory administrator and sales managers use the self service application to create named accounts and territory groups for sales 3 1 0 4 Phase IV Managing Territories In Phase IV the territory administrator manages territory changes such as copying an entire territory or mass change territory resources if needed In addition the administrator can run territory reports to verify territory change information See the Oracle Territory Management User Guide for more information After updating existing territories the Generate Territory Packages concurrent program still needs to be run to generate the updated territories and named account territories as well Note After territory creation or updates your territory administrator must run the Generate Territory Packages concurrent program to generate the correct and updated territories before a calling module can properly assign resources that are defined in your territories 3 2 Implementation Task Se
6. and opportunity c Ifthe role has lead or opportunity access time then you can specify product categories Click the icon in the Product Category column The Select Product Categories page appears d If you are specifying product categories then use the LOV to select a product category e If you want to select additional product categories then click Add Another Row and repeat step d f When you have completed adding product categories to the role click Apply The Define Role Access page appears g If you want to add additional roles then click Add Another Row and repeat from step a h Click Next The Setup Rules page appears 9 The territory group acts as a catch all territory for any transactions that match the account name but do not fit the named accounts within the territory group Choose the resource from the LOV who owns the catch all records and optionally enter the name of a workflow for catch all transactions 10 Click Next 6 8 Oracle Territory Management Implementation Guide Defining Named Account Rules The Assign Sales Management page appears 11 Choose the name group and role for the top of the sales management hierarchy for this territory group That manager in turn can assign accounts to sales organizations or salespeople in his sales hierarchy 12 Click Next The Add Organizations page appears 13 Perform a search of the organizations to find the organizations you want to add to
7. chain Oracle Manufacturing applications support all styles of manufacturing engineer to order discrete process flow lot based and project based manufacturing Oracle Financials provide solutions for strategic planning accounting treasury project management and travel management Oracle Human Resources Management System is a comprehensive solution for managing a company s human resources allowing organizations to attract retain and develop critical skills and knowledge on a global basis 1 4 Oracle Territory Management Implementation Guide Oracle Territory Management Overview Common Application Architecture The Common Application Architecture includes functionality that supports both CRM and ERP applications For example TCA Oracle s Trading Community Architecture consists of a database schema and Application Programming Interfaces APIs where you can model the complex relationships that occur within a business community and enter that data consistently throughout the enterprise Because the model is not hierarchical Oracle applications can model complex B2B2C relationships and not to be limited to either a B2B or B2C implementation TCA delivers a 360 degree view of the customer 1 2 Oracle Territory Management Overview Oracle Territory Management assigns business objects customers and leads for example to resources based on configurable business rules It defines who owns what An example of a sales terri
8. services and supporting documentation accessible with good usability to the disabled community To that end our documentation includes features that make information available to users of assistive technology This documentation is available in HTML format and contains markup to facilitate access by the disabled community Standards will continue to evolve over time and Oracle Corporation is actively engaged with other market leading technology vendors to address technical obstacles so that our documentation can be accessible to all of our customers For additional information visit the Oracle Accessibility Program Web site at http www oracle com accessibility Accessibility of Code Examples in Documentation JAWS a Windows screen reader may not always correctly read the code examples in this document The conventions for writing code require that closing braces should appear on an otherwise empty line however JAWS may not always read a line of text that consists solely of a bracket or brace Other Information Sources You can choose from many sources of information including online documentation training and support services to increase your knowledge and understanding of Oracle Territory Management If this guide refers you to other Oracle Applications documentation use only the Release 11i versions of those guides Online Documentation All Oracle Applications documentation is available online HTML or PDF Online help
9. to lowest level salespersons 11 Portals provide territory administrators with the ability to track the progress of territory assignment down to lowest level reps and named account mapping When enough progress is achieved a territory administrator generates named account territories by submitting a concurrent program 12 Submit a concurrent program to run batch mode Territory Assignment This will reassign sales teams to all customers leads and opportunities based on the latest territory definitions generated 13 Validate the new named account territories through user acceptance testing As part of our mapping process named account definitions or territory rules are defaulted to CUSTOMER NAME RANGE business name of the account and POSTAL CODE postal code of the account Territory administrators can also add alias CUSTOMER NAME RANGES and other postal codes or postal code ranges 6 6 Oracle Territory Management Implementation Guide Creating Territory Groups 6 4 Enabling Qualifiers In order to implement named account territories you must minimally enable CUSTOMER NAME RANGE and POSTAL CODE qualifiers See Section 5 5 Enabling Existing Qualifiers for the procedure 6 5 Creating a Parent Territory A parent territory must exist before you can implement named account territories See Section 5 6 Creating Individual Territories for the procedure for creating the parent territory 6 6 Creating Territory Groups A t
10. 6 14 Oracle Territory Management Implementation Guide Part Ill Post Implementation Tasks This section contains the following chapters Chapter 7 Verify the Implementation Chapter 8 Troubleshooting T Verify the Implementation This chapter contains material useful in verifying the implementation of the Oracle CRM Application Foundation modules This chapter contains the following topics 7 1 Verification Tasks Verify your implementation by performing one or more of the following tasks 1 Createa territory for your usage and run the concurrent program 2 Create a transaction for your usage 3 Verify that the transaction is assigned to the correct resources Verify the Implementation 7 1 Verification Tasks 7 2 Oracle Territory Management Implementation Guide 8 Troubleshooting This chapter covers the following topics Section 8 1 Tips for Fine tuning Territory Assignment Performance Section 8 2 If the Generate Territory Packages Fails Section 8 3 Frequently Asked Questions FAQs about Transaction Qualifiers Section 8 4 Diagnostic Reports 8 1 Tips for Fine tuning Territory Assignment Performance 8 1 1 Ranking Strategy You can speed up processing time by ranking more frequently used territories higher than less frequently used territories Example There are two sales organizations one in Canada and one in the United States In this case you know that 80 percen
11. Territories Section 5 1 Overview of Creating Territories Section 5 2 Qualifiers Section 5 3 Territory Hierarchies Section 5 4 Territory Winning Rules Section 5 5 Enabling Existing Qualifiers Section 5 6 Creating Individual Territories Section 5 7 Entering Transaction Qualifiers Section 5 8 Entering Resource Qualifiers Section 5 9 Specifying Resources for a Territory Section 5 10 Adding Subterritories Section 5 11 Running Concurrent Programs 5 1 Overview of Creating Territories A territory defines who owns what The who is the resources assigned to the territory The what is the business object such as leads service requests customers and delinquencies Qualifiers are used to define both Phase II Setting Up Territories 5 1 Qualifiers 5 2 Qualifiers There are two types of qualifiers that help define a territory Transaction Qualifiers and Resource Qualifiers A qualifier also consists of three components name operator and value The following table describes each component Table 5 1 Qualifier Components Components Description Name The name of the qualifier It can be postal code item task priority request status job title or others Operator Use operator to connect a qualifier name and its values to make a qualifier meaningful The operator s list of values LOV depends on the data type of the qualifier Possible values are lt gt gt lt gt lt
12. based on the transaction types selected in the Overview tab Transaction qualifiers are criteria used to determine the winning territory the territories win among competitive territories This is the first major decision point when the Assignment Manager tries to assign resources to a task Transaction qualifiers serve as the if clause If an object qualifies for a territory then the resource assigned to the qualified territory will be selected for a transaction a service request or task For example use area code postal code company name or opportunity channel as the criteria for a transaction to determine winning territories first Then the resources assigned to the winning territories can be assigned for the transaction Phase II Setting Up Territories 5 11 Entering Transaction Qualifiers Prerequisites There must bea territory plan in place All the transaction qualifiers used in territory creation are enabled The territory overview information is saved Login Log in to Oracle Forms Responsibility CRM Administrator Navigation Territory Manager Territory Administration Administration Define Territory Double click the territory in the Tree Navigator Steps 1 Optional If this territory is part of a hierarchy of territories then in the Transaction Qualifiers tab click Show Inherited Qualifiers to examine which qualifiers this territory has inherited from its parent territory or terri
13. business requirements sss 4 15 4 2 12 Leverage Territory Hierarchies and Inheritance sse 4 15 4 2 13 Leverage Territory Ranking and Number of Winners sees 4 16 4 2 14 Appropriate Choice of Qualifiers ssssssssseeeeeeee eene e enne 4 16 4 2 15 Qualifier R les z eR Lee etn RE REPRE RRA 4 18 4 2 16 Migrating lertit ories iissoce etait piensan o bene eb erii evadit 4 18 4 3 Sales Territory Qualifiers ete eere et pe da rei 4 18 4 4 Service Territory Qualifiets x ete tette eret 4 20 5 Phase Il Setting Up Territories 5 1 Overview of Creating Territories eene nennen nennen 5 1 5 2 Qualifi rs sd ce 5 2 5 2 1 Transaction Qualiflers eee ERR e reed En eoe a dette 5 2 5 2 1 1 Sample List of Seeded Transaction Qualifiers sss 5 2 5 2 1 2 Customer Name and Customer Name Range sese 5 3 5 2 2 Resource Qualifiers Ret a e aa en e rte tte ele Te 5 4 5 2 3 1 Seeded Qualifiers 2 eR ete E ertet Hie te ege eun 5 4 5 3 Territory Eherarchies ioo pe poit bane etel tied tesa 5 5 5 4 Territoty Winning RULES 5 ect idein iie i denied 5 5 5 5 Enabling Existing Qualifiers sse nennen 5 7 5 6 Creating Individual Territories ee e ente dde tiet ert nae 5 9 5 7 Entering Transaction Qualifiers sss nennen nennen 5 11 5 8 Entering Resource Qualifiers sese nennen nennen 5 13 5 9 Sp
14. considered a superset of the Account qualifiers Therefore the account related transaction qualifiers such as Postal Code and State are available even if the account transaction type is not selected by Oracle Sales and TeleSales If task transaction type is selected in a service territory Service usage then you can only see the task related transaction qualifiers such as task type status and priority shown in the Transaction Qualifier name list of values Therefore territory usage limits the selection for transaction types and the selection of transaction qualifiers is based on the selected transaction types Territory Winning Rules Oracle Territory Management uses the Number of Winners field only set at the top level of a territory hierarchy such as the top level territory directly under Oracle Service to determine the number of winning territories This field is protected if it is not the top level territory and an error message appears if you attempt to enter a value when it is not appropriate Rank is used to specify the priority of a territory among multiple winners The choice is only random if no rank has been defined The lowest rank of competing territories wins at the same level in the hierarchy For example for rank 1 to 10 for the same hierarchy level rank 1 has the highest priority 5 7 Entering Transaction Qualifiers Use the Transaction Qualifiers tab to enter transaction qualifier names and their values
15. e e ns ix Documentation Accessibility essent enne nennen nennen X Other Information Sources 5 io rt e be eb E Ge ED E e o Pe bp etes X Do Not Use Database Tools to Modify Oracle Applications Data sssssssssss XV About Ora ClO eres ueneno a ase ae sus tis aw bein ient xvi Part Getting Started 1 Introduction 1 1 The Oracle E Business Suite esses eene eren rennen n nenne 1 1 1 1 1 The Applications in the E Business Suite sss 1 2 1 2 Oracle Territory Management Overview sssssssssseeeeeee eee enne 1 5 1 2 1 COmpOoL6 Blsz uiae ebaae ate nadie bad pe dc Pd tir o Ebr 1 6 1 2 2 Named Accounts 6s Ie RII nr ee ee itte 1 6 1 2 3 Oracle Territory Management Features sse een 1 6 1 3 New in this Rel asez z cent ee amp Rn eren meae 1 7 2 Before You Begin 2 1 Related Documentation iere nnm nen Inn PECES 2 1 2 2 Installation Verification nee etie cet eerte hn etie ete eeepc 2 1 2 2 1 Createa Territotyzi mieten dott iiec don e ra dicic bn debet iet 2 1 2 2 2 Run Concurrent Program Siirsin onr en bee hice eid een Heg i ee 2 2 2 2 8 Test withra lead ic ia ette diete ete e et ee bed ee ee ere eti aed 2 2 2 3 Oracle Territory Management Dependencies sss 2 3 Part ll Implementing Oracle Territory Management 3 Implementation Overview 3 1 ProcessDescripHOnu solia amate sai a eh bie ert AL ERR 3 1 3 1 0 1 Phase I Ter
16. role from the LOV e If you want to remove another salesperson then click Add Another Row and repeat from step a 8 Click Apply Your changes are saved Guidelines In order to remove a salesperson from the sales team you much select the exact salesperson group and role combination that is on the sales team 6 9 Running Concurrent Programs It is important that the territory administrator runs the following concurrent programs regularly After the concurrent programs run successfully the Territory Manager module is automatically updated to reflect the changes made to your territories The following table describes the function of the seeded concurrent programs 6 12 Oracle Territory Management Implementation Guide Running Concurrent Programs Table 6 1 Seeded Concurrent Programs Name Function Frequency Generate Territory To create the territory rules or to As often as you need Packages reflect the changes that you made to to activate territory territories Otherwise your changes for example territories will not reflect the actual nightly changes and will not work correctly when calling modules try to use the Assignment Manager to assign resources Builds the API that returns the winning territories and resources attached to the winning territories which are defined in territory setup Named Account a Kicks off named account catchall As often as you want Territory Post workflow proce
17. suite offers seamless integration with sales service and operations The Sales suite provides integrated tools for all those who are involved in the sales process including field salespeople telesales agents distributors and resellers customers purchasing over the Internet and sales executives Armed with up to the minute information regarding customers leads and opportunities as well as forecasts and compensation plans and projections managers can proactively and effectively manage a sales force while providing the sales people with the information needed to close sales Using this information the field sales force telesales teams resellers and web storefronts can collaborate in closing more business together as one sales team The Contracts suite enables authoring executing and managing contracts warranties and extended warranties which provides visibility to contract entitlements and proactively acting upon contractual commitments Whether a buyer or a seller issuing contracts or receiving them the Contracts suite automates the full contract life cycle The Service suite manages service activities with the goals of profitability employee productivity and complete customer satisfaction by addressing all Introduction 1 3 The Oracle E Business Suite service and support activities from initial contact with the customer through issue resolution Automating service efforts can potentially transform an area that has historic
18. the territory group The organizations that match your search criteria appear on the page 14 In the Select column select each organization to be added to the territory 15 Click Add to Territory Group The selected organizations appear in the territory group list at the bottom of the page 16 Click Finish The Territory Group page displays the list of territory groups and the number of named accounts in each territory group reflects the changes you made The organizations you selected become named accounts Guidelines The concurrent program Generate Territory Packages must be run for your territory changes to be effective 6 7 Defining Named Account Rules You can use a range of account names and postal codes to ensure that any records that fall within those ranges are treated as part of the territory group for the related named account Use this procedure to define the accounts that relate to a specific named account Prerequisites At least one territory group exists with a named account Login Log in to Oracle HTML Applications Phase Ill Creating Named Account Territories 6 9 Defining Named Account Rules Responsibility Territory HTML Sales Administrator Navigation Territory Manager gt Territories gt Named Accounts Steps 1 2 3 10 11 Select the Territories tab Select the Named Accounts subtab Perform either a simple search or an advanced search A list of your named accounts appe
19. transaction If the territory happens to win then the resources attached to the territory can be assigned to the transaction 5 2 3 1 Seeded Qualifiers Territory Manager provides a large number of seeded qualifiers for Oracle Defect Management Oracle Sales and Marketing Oracle Service Oracle Collections and Oracle Trade Management 5 4 Oracle Territory Management Implementation Guide Territory Winning Rules 5 3 Territory Hierarchies The purpose of having territory hierarchies is to make the territory assignments and searches more efficient Territory hierarchies also have the ability to store the parent child relationship among territories Parent Child Territory Any territory consisting of one or more subterritories is considered as a parent territory For example a West Coast territory could consist of three subterritories Washington Oregon and California This West Coast territory and the three subterritories have the parent child relationship Features of a Child Territory Subterritory To help maintain integrity in the hierarchy each child territory logically inherits the qualifiers and values of the parent territory Also additional qualifiers and values can be added 5 4 Territory Winning Rules Territory Manager uses the Number of Winners field set to the top level of territory hierarchy to determine the winning territories This field cannot be entered if it is not the top level territory Territory wi
20. wildcard 76 is used then use it with letters such as B or to query the list of values 8 3 3 What is Customer Name Range Transaction Qualifier Answer Customer Name Range is used to group similar customer names It allows you to define access based on pre defined customer names 8 3 4 What Is the Difference Between the Following Service Transaction Types Service Request This transaction type allows you to define access for account and service request related transaction qualifiers It limits the transaction access to a service request only For example a territory is defined with appropriate rank information and has Service Request transaction type identified That territory can be a winning territory among other competitive territories only if it is for a service request transaction but not a task or a task associated with a service request transaction Task This type allows you to define access for account and task related transaction qualifiers It limits the transaction access to a task only not a task created within a service request Troubleshooting 8 3 Diagnostic Reports Service Request and Task This type allows you to define access for account task and service request related transaction qualifiers However it limits the transaction access to a task associated with a service request only not a task or a service request For example a territory is created with Service Request and Task transacti
21. you and your staff master Oracle Territory Management and reach full productivity quickly You have a choice of educational environments You can attend courses offered by Oracle University at any one of our many Education Centers you can arrange for our trainers to teach at your facility or you can use Oracle Learning Network OLN Oracle University s online education utility In addition Oracle training professionals can tailor standard courses or develop custom courses to meet your needs For example you may want to use your organization s structure terminology and data as examples in a customized training session delivered at your own facility Support From on site support to central support our team of experienced professionals provides the help and information you need to keep Oracle Territory Management working for you This team includes your Technical Representative Account Manager and Oracle s large staff of consultants and support specialists with expertise in your business area managing an Oracle8i server and your hardware and software environment Oracle MetaLink OracleMetaLink is your self service support connection with web telephone menu and e mail alternatives Oracle supplies these technologies for your convenience available 24 hours a day 7 days a week With OracleMetaLink you can obtain information and advice from technical libraries and forums download patches download the latest documentation look at bug d
22. 1 Verificatiort LaskSxu aee UAE eade NI ete OE 7 1 8 Troubleshooting 8 1 Tips for Fine tuning Territory Assignment Performance sese 8 1 8 2 If the Generate Territory Packages Fails esses n 8 2 8 3 Frequently Asked Questions FAQs about Transaction Qualifiers 8 2 8 4 Diagnostic Reports eed t eer he ten e e eei eee ee n en ns 8 4 Send Us Your Comments Oracle Territory Management Implementation Guide Release 11 Part No B10553 01 Oracle Corporation welcomes your comments and suggestions on the quality and usefulness of this document Your input is an important part of the information used for revision Did you find any errors a Is the information clearly presented Do you need more information If so where Arethe examples correct Do you need more examples What features did you like most If you find any errors or have any other suggestions for improvement please indicate the document title and part number and the chapter section and page number if available You can send com ments to us at Oracle Corporation Oracle Territory Management Documentation 500 Oracle Parkway Redwood Shores CA 94065 USA If you would like a reply please give your name address telephone number and optionally elec tronic mail address If you have problems with the software please contact your local Oracle Support Services vii viii
23. Forms application When Generate Territory Packages is run for Sales and TeleSales the territory group becomes a single level territory hierarchy inserted into an existing territory hierarchy 6 1 2 Ongoing Maintenance New hires fires and to be hireds require sales managers to update named account assignments throughout the selling year Any change to named account assignments can be made by sales managers at any time 6 2 Oracle Territory Management Implementation Guide Overview of Creating Named Account Territories Monthly Dun amp Bradstreet uploads contain mergers and divestitures Sales organizations will either maintain their sales team assignments even through corporate changes requiring no named account territory maintenance or change sales team assignments to reflect the divestiture requiring new sales team assignments Territory administrators diagnose why transactions are falling into their named account Catch Alls and fix the problem Typical problems are An incorrect postal zip code on a correct business name The fix is to correct the address A missing subsidiary of a named account The fix is to add a named account to a territory group and have it assigned or refine a named account definition to include the new postal code Oracle Workflow can be used to automate the exception handling of both these problems Occasionally new named accounts are added or moved between divisions These changes are m
24. ORACLE Oracle Territory Management Implementation Guide Release 11 11 5 9 Part No B10553 01 April 2003 Oracle Territory Management Implementation Guide Release 11i Part No B10553 01 Copyright 2003 Oracle Corporation All rights reserved The Programs which include both the software and documentation contain proprietary information of Oracle Corporation they are provided under a license agreement containing restrictions on use and disclosure and are also protected by copyright patent and other intellectual and industrial property laws Reverse engineering disassembly or decompilation of the Programs except to the extent required to obtain interoperability with other independently created software or as specified by law is prohibited The information contained in this document is subject to change without notice If you find any problems in the documentation please report them to us in writing Oracle Corporation does not warrant that this document is error free Except as may be expressly permitted in your license agreement for these Programs no part of these Programs may be reproduced or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of Oracle Corporation If the Programs are delivered to the U S Government or anyone licensing or using the programs on behalf of the U S Government the following notice is applicable Restricted Rights Notice Pr
25. Preface Intended Audience Welcome to Release 11i of the Oracle Territory Management Implementation Guide This guide assumes you have a working knowledge of the following The principles and customary practices of your business area Oracle Territory Management If you have never used Oracle Territory Management Oracle suggests you attend one or more of the Oracle Territory Management training classes available through Oracle University The Oracle Applications graphical user interface To learn more about the Oracle Applications graphical user interface read the Oracle Applications User s Guide See Other Information Sources for more information about Oracle Applications product information How To Use This Guide This document contains the information you need to understand and use Oracle Territory Management Chapter 1 introduces the application and what is new in this release Chapter 2 provides reference information including other documentation and dependencies for the application Chapter 3 lists the sequence of tasks needed to implement the application Chapter 4 covers the planning phase of the implementation a Chapter 5 explains how to enable qualifiers as part of the implementation Chapter 6 provides the procedures for creating territories Chapter 7 covers verifying the implementation Chapter 8 contains troubleshooting tips Documentation Accessibility Our goal is to make Oracle products
26. Responsibility Sales Online User Steps 1 Create a lead that matches your territory definition 2 2 Oracle Territory Management Implementation Guide Oracle Territory Management Dependencies 2 From the Cue Card navigate to the Sales Team tab and verify that the resource you assigned to the territory is assigned to the lead 2 3 Oracle Territory Management Dependencies The following are the modules that Oracle Territory Management depends upon Oracle Application Object Library AOL Territory Manager uses AOL to manage responsibilities that are used in various modules Required Resource Manager Territory Manager uses resources defined in the Resource Manager to assign resources to a territory Required Before You Begin 2 3 Oracle Territory Management Dependencies 2 4 Oracle Territory Management Implementation Guide Part Il Implementing Oracle Territory Management This section contains the following chapters Chapter 3 Implementation Overview Chapter 4 Phase I Territory Planning Chapter 5 Phase II Setting Up Territories Chapter 6 Phase III Creating Named Account Territories 3 Implementation Overview Oracle strongly recommends that you implementOracle Territory Management in the order listed Section 3 1 Process Description Section 32 Implementation Task Sequence a Section 33 Multi Org 3 1 Process Description Before using the Oracle Te
27. Run reports to track your selections and Forms or Implementor changes HTML Territory Administrator 3 3 Multi Org You are not required to set up territories by Operating Unit OU in a multi org MO environment You can create a World Wide territory hierarchy by picking one OU and then creating all your territory definitions for all countries under that OU This way your World Wide hierarchy is visible under that single OU This means you can create a single responsibility for that OU for your territory administrators The only reason you may want to define territories in separate OUs is if you are concerned about security and do not want users from different OUs to access one another s territory definitions The actual territory assignment is across all OUs When you assign a transaction object such as an Account it looks at all territories it does not care about the OU for the territory only that it matches the territory qualifier values 3 4 Oracle Territory Management Implementation Guide 4 Phase I Territory Planning This chapter explains the territory planning process and includes the following topics Section 4 1 Planning Your Territories Section 4 2 Sales Territory Planning Example Section 4 3 Sales Territory Qualifiers Section 4 4 Service Territory Qualifiers 4 1 Planning Your Territories The planning phase is the most important step in territory setup Before using O
28. a single overlay territory Under the sales usage you will need to create another top level territory representing Business World s FY2004 Overlay territories This FY2004 Overlay territory will be effective from January 1 2004 and does not have any resources It does have transaction qualifier rules to distinguish it as an overlay hierarchy for example OPPORTUNITY EXPECTED PURCHASE SERVER OPPORTUNITY EXPECTED PURCHASE DESKTOP OPPORTUNITY EXPECTED PURCHASE LAPTOP OPPORTUNITY EXPECTED PURCHASE STORAGE It is the top of the FY2004 Overlay territories and is also used to maintain the date effectivity of all territories underneath it and is used to set the number of winning territories Note the OPPORTUNITY EXPECTED PURCHASE qualifiers are necessary to distinguish these territories from Business World s geographic telesales territories What transaction types should the territories assign Product specialists work opportunities so we are going to assign opportunity transaction types for all overlay territories 4 2 9 Step 9 What is an appropriate territory hierarchy for overlays We have separate sales forces for the US and Canada so we will create 2 child territories underneath FY2004 Overlay one called USA Overlay with a transaction qualifier rule COUNTRY UNITED STATES and another called Canada Overlay with transaction qualifier rules COUNTRY CANADA Do you require Catch All territories a
29. access Phase Territory Planning 4 9 Sales Territory Planning Example 100 FY2004 Sales e TT of winners 4 Es Ey 60 US Geographies Accounts Geographies 50 CAN East a re 50 US NE 10 Named US1 10 Named US2 50 CAN West a pele 50 US NW 10 Named US3 10 Named US4 50 CAN Central a Med 50 US NC 10 Named USS 10 Named US6 a vols 50 US SE 10 Named US7 10 Named US8 a nioma 50 US SW 10 Named US9 10 Named US10 5muUssc 10 Namea us11 4 2 8 Step 8 How to support overlays We recommend that you implement Overlays in a separate territory hierarchy The desired business behavior is to find 4 10 Oracle Territory Management Implementation Guide 10 Named US13 10 Named US15 10 Named US14 Sales Territory Planning Example 1 Either a named account OR a geographic general business territory 2 AND one overlay territories Increasing the number of winners in the FY2004 Sales hierarchy and putting the overlay territories underneath it would not accomplish this However with the FY2004 Sales hierarchy and number of winners set to one Territory Manager selects either a named account territory or a general business territory With a separate FY2004 Overlay hierarchy and number of winners set to one Territory Manager selects
30. account territories are always ranked higher than geographic territories because a named account in California should fall in a named account territory and not the geographic territory that includes California Catch Alls are always ranked lower than their associated territories See Section 4 2 13 Leverage Territory Ranking and Number of Winners for a detailed discussion of territory rankings 4 2 11 Step 11 Have you met all your business requirements Stand back and review your business requirements for sales territories Ensure your territory implementation has met all your business requirements How will you validate your territories are correct Create and enable your territories on a test environment Ensure you have an implementation plan in place that involves systematic validation and user acceptance testing Don t forget about your ongoing maintenance requirements See Section 4 2 16 Migrating Territories for a discussion on how to migrate territories from one year to the next For any implementation to succeed in the long run clear and consistent business processes should be implemented to complement your territory setup 4 2 12 Leverage Territory Hierarchies and Inheritance Territory hierarchies do more than organize your territories They also organize your transactional qualifier rules critical to improving the ease of maintenance Child territories always inherit transactional qualifier rules If you are building a set o
31. alifiers or resources a US Geographies with no transactional qualifiers and typically with the territory administrator as the resource in case zip codes are missing Similarly Canada has 2 territories called CAN Named Accounts and CAN Geographies underneath the CAN Catch All territory 4 2 6 Step 6 How to implement named account territories From a business perspective there are various types of territories Organizations will pull particular customers from the general pool that they deem as critical and assign a specific resource to it These are termed named accounts In an attempt to organize the remaining pool of customers general business customers are segmented by a simple criteria such as SIC code state or area code Named account territories have rules utilizing the CUSTOMER NAME RANGE qualifier For example if IBM is a named account you define a territory with CUSTOMER NAME RANGE like IBM and CUSTOMER NAME RANGE like International Business Machines This assigns IBM to the account manager regardless of how many customers exist begin with IBM or International Business Machines The US direct sales force consists of 15 account managers each responsible for a territory of large key accounts There will be 15 US named account territories as children of the US Named Accounts territory one for each account manager Similarly there will be 5 Canadian named account territories as children of the CAN Named Acc
32. ally proven to be a cost center into a revenue generator This suite of applications provides customer support field service and depot repair functionality In addition Oracle Services offers complete visibility into spare parts availability logistics service billing and customer contract entitlements Oracle Customer Care provides full access to customer information from each touch point in the enterprise and to each customer care agent or other employees who interact with the customer All of the Service products can be deployed across web call center and mobile field channels The eCommerce suite of products aids in establishing profitable long term relationships with customers through one to one marketing and personalized shopping experiences as well as proactive support and self service capabilities Oracle eCommerce synchronizes all customer interactions and transactions by integrating web based channels with traditional channels Enterprise Resource Planning ERP Companies use the ERP applications to control their back office operations For example Oracle Order Management applications feature advanced configurator functionality global available to promise flexible pricing support efficient delivery high volume transactions and flexibility to adapt to changing business conditions Oracle Supply Chain Planning applications provide the tools required to optimize flow of material cash and information across the extended supply
33. anaged by territory administrators following each business s checks and balances Removing named accounts from a territory group immediately unassigns the sales teams 6 1 3 Annual Maintenance Before the start of the new sales year existing territory groups can easily be copied and changes made for the new selling year by territory administrators Once active named accounts can be distributed down the sales hierarchy in an efficient and effective manner making it possible to reduce territory set ups and implementations to a minimum The bulk of named account definitions are created by territory administrators when you first migrate to the new named account territories After that only new named accounts require named account definitions It is unlikely that your list of key customers is going to change drastically from year to year which again minimizes your territory setup times 6 1 4 Territory Autogeneration Mechanics Territories are composed of qualifier rules and resources Qualifier rules are derived from centralized named account definitions specifically customer name range and postal qualifier rules Resource assignments are derived from the self service assignments made by sales managers Taking information from two user bases e g Phase III Creating Named Account Territories 6 3 Named Account Territory Process territory administrators for centralized named account definitions and sales managers for resource assignm
34. anagement Implementation Guide Sales Territory Qualifiers Table 4 2 Sales Qualifiers Transaction Type Territory Qualifier Sales Online TeleSales Attribute Account Account Hierarchy Subsidiary Of a particular organization Account Area Code Area Code Account City City Account Country Country Account County County Account Customer Category Customer Category Account Customer Name Customer Name Account Customer Name Range Customer Name Account Number of Employees Total Employees Account Postal Code Postal Code Account Province Province Account SIC Code SIC Code Account Sales Partner Of Partner Of Account State State Lead Budget Amount Budget Lead Lead Expected Purchase Product Category Lead Lead Inventory Item Inventory Item Lead Lead Promotion Identifier Source Name Lead Purchase Amount Amount Opportunity Opportunity Channel Sales Channel Opportunity Opportunity Classification Classification Opportunity Opportunity Expected Product Category Purchase Opportunity Opportunity Inventory Item Inventory Item Opportunity Opportunity Status Status Opportunity Total Amount Total Phase I Territory Planning 4 19 Service Territory Qualifiers 4 4 Service Territory Qualifiers The following table maps the sales qualifiers to their Service counterparts Table 4 3 Sales Qualifiers Transaction Type Territory Qualifier Mapping
35. and POSTAL CODE qualifiers minimally are enabled Other qualifiers you wish to use in the parent territory like COUNTRY should also be enabled Territory administrators need to create a parent territory in the Forms interface that is a child of the Oracle Sales and TeleSales usage folder This will be the territory under which a generated territory group hierarchy will be inserted It should address effective dates the number of winners and any qualifier rules that its generated child territories need to inherit e g COUNTRY United States Sales operations compiles a list of named accounts for each division and determines necessary exception handling procedures Determine how existing or new sales roles will be used to drive account lead and opportunity access Lead and opportunity access can further be refined by product category thereby giving access to leads and opportunities if a representative s product specialization exists Territory groups are created based on exception handling processes and division lines and named accounts and sales division vice presidents are associated Assign territory administrators to territory group Catch Alls for customers leads or opportunities that match on CUSTOMER NAME RANGE qualifier rules only Otherwise have IT create workflows encompassing your division s exception handling processes and procedures Phase Ill Creating Named Account Territories 6 5 Migrating from Existing Territor
36. ars In the Select column select one named account to define In the Map column click the Update Mapping icon to define assignment rules The Map page appears Enter a customer keyname The keyname is the qualifier used to search for accounts in the database that belong in the territory with the named account If you want to enter more than one keyname qualifier then click Add New Row and repeat step 6 Enter a range of postal codes to further qualify the accounts that match the keyname If you want to enter more than one postal code qualifier then click Add New Row and repeat step 8 To prevent overlapping named account territories ensure there are no conflicts by performing the following steps a Click Select All and click Show Conflicts The Map page lists conflicting named accounts and their overlapping qualifier rules b If conflicts appear then tighten or loosen the named account qualifier rules to avoid conflicts c Return to the definition page Click Apply 6 10 Oracle Territory Management Implementation Guide Assigning the Sales Team to Named Accounts 12 If you want to preview what organizations match your qualifiers then click Mapped Organizations Return to the definition page After the concurrent program Generate Territory Packages is run leads opportunities or accounts that fall within the qualifiers you created will be assigned to the named account and the related territory 6 8 Assig
37. cle Applications Use this guide to help you run the various AD utilities such as AutoUpgrade AutoPatch AD Administration AD Controller AD Relink License Manager and others It contains how to steps screenshots and other information that you need to run the AD utilities This guide also provides information on maintaining the Oracle applications file system and database Oracle Applications System Administrator s Guide This guide provides planning and reference information for the Oracle Applications System Administrator It contains information on how to define security customize menus and online help and manage concurrent processing Oracle Alert User s Guide This guide explains how to define periodic and event alerts to monitor the status of your Oracle Applications data Oracle Applications Developer s Guide This guide contains the coding standards followed by the Oracle Applications development staff It describes the Oracle Application Object Library components needed to implement the Oracle Applications user interface described in the Oracle Applications User Interface Standards for Forms Based Products It also provides information to help you build your custom Oracle Forms Developer 6i forms so that they integrate with Oracle Applications Oracle Applications User Interface Standards for Forms Based Products This guide contains the user interface UI standards followed by the Oracle Applications development staff It desc
38. click the parent territory from the Tree Navigator and select New Steps 1 Inthe Overview tab select an appropriate organization in the Organization field if multiple organization Multi Org is considered while creating territories Note When multiple organization is considered while creating territories use the Organization field to identify the appropriate level for your territory creation You can create territories at the top organization level Vision Corporations or at a specific operating unit level For example use the MO Operating Unit profile option to set at the responsibility level that the territory administrator has logged in with 2 Use the list of values LOV in the Usage field to select the type of application that will use this territory Your selection limits the types of qualifiers that can be used in the territory definition Phase II Setting Up Territories 5 9 Creating Individual Territories 3 Entera name and description for the territory 4 Tolimit the time the territory is effective enter the Start and End Dates By default the territory become effective on the date that you create it 5 Optional Verify that the parent territory is the territory you selected in the Navigator If this is not the parent territory then use the LOV to select the appropriate parent territory 6 Enteranappropriate rank in the Rank field 7 Enteranappropriate number in the Number of Winners field
39. d one territory to win which can be appropriate for service or multiple winners which can be appropriate for sales 7 Decide if named account territories are needed 8 Test the strategy before implementing territories throughout the company and consider any future territory maintenance efforts 9 Consider future territory maintenance efforts Note Remember that the first territory setup is not necessarily the one that works best You achieve optimum territory definition only gradually after much fine tuning to accommodate user reactions and various interests in your organization Guidelines In general there is no limitation on territory creation Create as many territories as you want for your business However in considering the purpose of future territory maintenance for example you need to modify territories due to sales service or support people changes or relocations as well as organizational changes You need to have a reasonable size of territories to minimize the efforts of territory management 4 2 Sales Territory Planning Example This territory planning example utilizes best practices for a fictitious company with a typical sales model involving named accounts and geographic territories with overlay sales organizations Phase Territory Planning 4 3 Sales Territory Planning Example Business World is a large manufacturer of computer equipment selling in the US and Canada They organize t
40. dates to limit their participation 5 For each resource select the transaction types you want them to access in the Access Type field Phase II Setting Up Territories 5 15 Adding Subterritories For example if the selected access type for John Walsh is Service Request then John can be assigned only to a job related to a service request and he cannot be assigned to a task or to a task created within a service request 6 Click Save from the toolbar to save the resource information Note Full Access This check box is used only in Sales and TeleSales If this box is checked the resource has full access to the transaction type you specified in the Access Type field For example if the access type is Lead the resource can be assigned only to Lead and Account The resource cannot be assigned to an Opportunity 5 10 Adding Subterritories Use this procedure if your territory hierarchy includes territories under the current territory Prerequisites There must bea territory plan in place a All the transaction qualifiers used in territory creation are enabled The territory overview information is saved Login Log in to Oracle Forms Responsibility CRM Administrator Navigation Territory Manager Territory Administration Administration Define Territory Double click the territory in the Tree Navigator Steps 1 Click New Subterritory and repeat the territory creation procedure for the n
41. duction to the concepts features technology stack architecture and terminology for Oracle Applications Release 11i It provides a useful first book to read before an installation of Oracle Applications This guide also introduces the concepts behind Applications wide features such as Business Intelligence BIS languages and character sets and Self Service Web Applications Xi Xii Installing Oracle Applications This guide provides instructions for managing the installation of Oracle Applications products In Release 11i much of the installation process is handled using Oracle Rapid Install which minimizes the time to install Oracle Applications the Oracle8 technology stack and the Oracle8i Server technology stack by automating many of the required steps This guide contains instructions for using Oracle Rapid Install and lists the tasks you need to perform to finish your installation You should use this guide in conjunction with individual product user s guides and implementation guides Upgrading Oracle Applications Refer to this guide if you are upgrading your Oracle Applications Release 10 7 or Release 11 0 products to Release 11i This guide describes the upgrade process and lists database and product specific upgrade tasks You must be either at Release 10 7 NCA SmartClient or character mode or Release 11 0 to upgrade to Release 11i You cannot upgrade to Release 11i directly from releases prior to 10 7 Maintaining Ora
42. e of the NOT operand forces full table scans and in the context of Territory Manager includes NOT NOT LIKE NOT BETWEEN To aid our best practices we will be decommissioning the NOT operand and a diagnostic test exists within Oracle Diagnostic Framework The use of the wildcard as the first character of the qualifier value prevents the use of indexes 4 2 16 Migrating Territories For how long are your territories active Your sales organization may migrate to new territories yearly or quarterly and you want to use the existing territory hierarchy as a starting baseline By following best practices it will be easier to migrate territories to the next period The trick is to define a territory start date at the top level territory since all those below it will be gated by the start date property Copy the top level territory which will automatically copy all the child territories as well Rename the top level territory and give it a new start date Don t forget to go back to the old territory hierarchy and end date the top level territory 4 3 Sales Territory Qualifiers The following table maps the sales qualifiers to their Sales Online and Telesales counterparts Table 4 2 Sales Qualifiers Transaction Type Territory Qualifier Sales Online TeleSales Attribute Account Account Classification Interest of party site Account Account Code Customer Name Address party site ID 4 18 Oracle Territory M
43. e they need update privileges for opportunities Oracle Sales products Sales Online and TeleSales provide by default read only access to customers if a resource is assigned to the sales team of any of the customer s opportunities Investigate how to set up Oracle Territory Management business objects in conjunction with the Oracle Sales data security model If you need update access to customers leads or opportunities in Oracle Sales or Oracle TeleSales then you will need to assign them in Oracle Territory Management 4 2 2 Step 2 What qualifiers should we use We enable the following qualifiers Phase Territory Planning 4 5 Sales Territory Planning Example CUSTOMER NAME RANGE to identify the 200 named accounts a COUNTRY because this qualifier is used as a first criterion in identifying territory and offers the ability to support Catch All territories POSTAL CODE to create geographic territories composed of postal codes One can use less granular geographic qualifiers such as state or province as well STATE to create geographic Catch All territories for overlay product specialists OPPORTUNITY EXPECTED PURCHASE to create overlay territories for product specialists Review Section 4 2 14 Appropriate Choice of Qualifiers to analyze your particular situation in greater detail 4 2 3 Step 3 Territory hierarchy Define date effectivity and number of winners The hierarchy is largely desig
44. ecifying Resources for a Territory sse eene nnns 5 14 5 10 Adding Subte rritOrie5 ke ebrei mede e e ite Herpes 5 16 5 11 Running Concurrent Programs issena e a aSa aii onai 5 17 6 Phase Ill Creating Named Account Territories 6 1 Overview of Creating Named Account Territories sse 6 1 6 1 1 Components of Self Service Named Accounts sse 6 2 6 1 2 Ongoing Maintenance ccccccecscscsesesescscessesesescecsssssescscecesesseececesessseecsseseneesensnenesesens 6 2 6 1 3 Annual Maintenances eise t eee Recte ee tats tede eto 6 3 6 1 4 Territory Autogeneration Mechanics sse eene 6 3 6 2 Named Account Territoty Process edere detenti a re ees 6 4 6 3 Migrating from Existing Territories to Named Account Territories 6 5 6 4 Enabling Qualifiers ss initio eite tea eia ive du ien dire eng og 6 7 6 5 Creating a Parent Territory sssseseeeeeeeneeeennenen e nenne enne 6 7 6 6 Creating Territory Groups sse eene ene nenne nennen nennen 6 7 6 7 Defining Named Account Rules sse eee eene nennen nennt 6 9 6 8 Assigning the Sales Team to Named Accounts sssssssssssseeseeene 6 11 6 9 Running Concurrent Programs x ou ee aei metro Ro rare nip te even 6 12 6 10 sageTmpl mentation eden dee dade aate nee re Dt ere eite sos 6 14 vi Part Ill Post Implementation Tasks 7 Verify the Implementation 7
45. ents Oracle Territory Management automatically generates hierarchies of named account territories that are configured to hang off of an existing territory hierarchy Generated territories have the following structure parent territory tg catchall named account role named account Administrators can review the read only generated territories via the Forms interface Existing geographic based territories managed through the Forms interface will continue to be supported and require no changes to work with the new self service named account management solution 6 2 Named Account Territory Process The process for setting up named account territories includes the following steps 1 Atthe beginning of a sales planning cycle upper management assigns a set of named accounts to a sales VP of a division 2 Sales operations is responsible for creating a territory group modelling the named account process of a division 3 Transactions falling to Catch Alls can be assigned to territory administrators or IT can develop workflows to manage exception handling of customers leads and opportunities 4 Sales managers under the VP then distribute all named accounts top down until every named account is assigned to a lowest level salesperson 5 At the same time territory administrators are responsible for creating a named account definition to capture other customers leads and opportunities equivalent to the same named acco
46. er Territory administrators are responsible for centrally managing territory groups and defining named accounts Sales management is responsible for assigning named accounts down the sales hierarchy Behind the scenes a concurrent program generates a set of sales territories similar to those created manually in the Oracle Territory Management Forms windows The application generates a single territory for each named account utilizing the definitions customer name range and postal code values maintained by territory administrators and assigns salespersons as defined by sales management This generation is part of the Generate Territory Packages concurrent program used to enable territories 6 1 1 Components of Self Service Named Accounts There are two components of self service named accounts Named Accounts Those customers that have been identified by a division as important or critical enough to have their own account teams Territory Groups Each division has its own set of named accounts For instance each division or line of business will have its own sales organization its own set of named accounts and its own business processes We loosely associate lines of businesses or divisions to territory groups Each territory group will be associated to a particular sales force and have its own set of named accounts with its own business policies and processes The territory group is assigned a parent territory already set up in the
47. erritory group is a group of named accounts You designate sales roles for each territory group and define what access each sales role has to leads opportunities or accounts Use this procedure to create a territory group and designate specific organizations as named accounts within the territory group Prerequisites None Login Log in to Oracle HTML Applications Responsibility Territory HTML Sales Administrator Navigation Territory Manager Territories Territory Group Steps 1 Inthe Territory Group page click Create Named Account Territory Group The Create Territory Group page appears 2 Enter a name for the territory group 3 Select the parent territory from the LOV This places the territory group into the hierarchy of physical territories created in the Forms administration windows Phase Ill Creating Named Account Territories 6 7 Creating Territory Groups Details for the selected named account appear 4 Enterarank for the territory group This is the rank of the territory group catch all 5 Enter a start date for the territory to be active 6 Optionally enter an end date after which the territory group becomes inactive 7 Click Next The Define Role Access page appears 8 Perform the following steps to assign roles and define the access for each role in the territory group a Use the LOV to select a role from CRM Resources b Select the access types for the role Choices are account lead
48. ese 2 territories will also serve as Catch Alls for exceptions of the assignment process These are important because customers leads or opportunities that do not find matching leaf node territories will fall into these Catch All territories based on their country qualifier and can be assigned to a designated owner e g typically the territory administrator for resolution The territory administrator should have customer lead and opportunity access 80 US Catch All Catch Alls are used to catch business transactions that fall through the cracks leaf node territories and usually are assigned to territory administrators To be more exact they catch all business transactions that fall into the catchall territory itself or any territory below it in the hierarchy that does not have a resource It is recommended that you use the term Catch All in the naming of these territories to help visually distinguish this type of territory Phase Territory Planning 4 7 Sales Territory Planning Example 4 2 5 Step 5 Territory hierarchy Placeholder territories Sometimes we create territories purely for organization and ease of maintenance The territories under the US Catch All territory are an example of this Within the US and Canada there are named account sales forces and geographic sales forces We create two territories under the US Catch All territory a US Named Accounts with no transactional qu
49. etails and create or update TARs To use MetaLink register at http metalink oracle com Alerts You should check OracleMetaLink alerts before you begin to install or upgrade any of your Oracle Applications Navigate to the Alerts page as follows Technical Libraries ERP Applications Applications Installation and Upgrade Alerts Self Service Toolkit You may also find information by navigating to the Self Service Toolkit page as follows Technical Libraries ERP Applications Applications Installation and Upgrade Do Not Use Database Tools to Modify Oracle Applications Data Oracle STRONGLY RECOMMENDS that you never use SQL Plus Oracle Data Browser database triggers or any other tool to modify Oracle Applications data unless otherwise instructed Oracle provides powerful tools you can use to create store change retrieve and maintain information in an Oracle database But if you use Oracle tools such as SQL Plus to modify Oracle Applications data you risk destroying the integrity of your data and you lose the ability to audit changes to your data Because Oracle Applications tables are interrelated any change you make using Oracle Applications can update many tables at once But when you modify Oracle Applications data using anything other than Oracle Applications you may change a row in one table without making corresponding changes in related tables If your tables get out of synchronization with each other you risk retr
50. ew sub territory 5 16 Oracle Territory Management Implementation Guide Running Concurrent Programs 2 Click Save from the menu 5 11 Running Concurrent Programs It is important that the territory administrator runs the following concurrent programs regularly After the concurrent programs run successfully the Territory Manager module is automatically updated to reflect the changes made to your territories The following table describes the function of the seeded concurrent programs Table 5 2 Seeded Concurrent Programs Name Function Frequency Generate Territory To create the territory rules or to As often as you need Packages reflect the changes that you made to to activate territory territories Otherwise your changes for example territories will not reflect the actual nightly changes and will not work correctly when calling modules try to use the Assignment Manager to assign resources Builds the API that returns the winning territories and resources attached to the winning territories which are defined in territory setup Named Account a Kicks off named account catchall As often as you want Territory Post workflow processing the numbers in the Processing Refreshes territory administration catch all portlet updated and portals for Sales Soikon tun Prerequisites None Login Log in to Oracle Forms Responsibility CRM Administrator Phase II Setting Up Territor
51. f 100 representative territories exclusive to the US it is a best practice to introduce a hierarchy layer representing countries which should include the transactional qualifier rule Country United States In this manner Phase I Territory Planning 4 15 Sales Territory Planning Example all the 100 child territories will inherit its transaction qualifier rules Instead of maintaining the rule in 100 territories it can be maintained in one parent territory These parent territories can also be assigned resources and act as Catch All territories in case the customer lead or opportunity did not match one of the child territories We have two catch alls in our business world example one for Canada and the other for the US Assigning a resource to Catch All territories will route customers leads and opportunities to the designated resource for resolution Catch alls are typically assigned to territory administrators 4 2 13 Leverage Territory Ranking and Number of Winners Territories do not need to exclude overlaps via transactional qualifier rules using the NOT operand It is far better to rank your territories and properly set up the number of winners The number of winners refers to the number of winning territories allowed and is defined once at the top level territory only for example FY2004 Sales territory in the Business World example Territory rankings work in conjunction with the number of winners w by selecti
52. fications and monitor the progress of their workflow processes xiii xiv Oracle Workflow API Reference This guide describes the APIs provided for developers and administrators to access Oracle Workflow Oracle Applications Flexfields Guide This guide provides flexfields planning setup and reference information for the Oracle Territory Management implementation team as well as for users responsible for the ongoing maintenance of Oracle Applications product data This manual also provides information on creating custom reports on flexfields data Oracle eTechnical Reference Manuals Each eTechnical Reference Manual eTRM contains database diagrams and a detailed description of database tables forms reports and programs for a specific Oracle Applications product This information helps you convert data from your existing applications integrate Oracle Applications data with non Oracle applications and write custom reports for Oracle Applications products Oracle eTRM is available on Metalink Oracle Applications Message Reference Manual This manual describes Oracle Applications messages This manual is available in HTML format on the documentation CD ROM for Release 11i Oracle CRM Application Foundation Implementation Guide Many CRM products use components from CRM Application Foundation Use this guide to correctly implement CRM Application Foundation Training and Support Training Oracle offers training courses to help
53. g Example If Business World s overlay sales force is organized by geography and wants Catch Alls by geography then we create three territories underneath the US Overlay territory US East Overlay Catch All with transactional qualifier rules STATE NY STATE NJ STATE MA STATE VT and so on and resource qualifier Eastern Overlay territory administrator US Central Overlay Catch All with transactional qualifier rules STATE IL STATE OH STATE AK STATE WI and so on and resource qualifier Central Overlay territory administrator a US West Overlay Catch All with transactional qualifier rules STATE CA STATE NV STATE OR STATE WA and so on and resource qualifier Western Overlay territory administrator Similarly underneath the Canada Overlay territory we create three territories a Server CAN with the transactional qualifier rule OPPORTUNITY EXPECTED PURCHASE SERVER and resource Canadian server specialist Desktop CAN with the transactional qualifier rule OPPORTUNITY EXPECTED PURCHASE DESKTOP and OPPORTUNITY EXPECTED PURCHASE LAPTOP and resource Canadian desktop laptop specialist Storage CAN with the transactional qualifier rule OPPORTUNITY EXPECTED PURCHASE STORAGE and resource Canadian storage specialist As Canada has a smaller number of cust
54. g file gives clear information on exactly what step the error occurred at in the program and what the error is 8 3 Frequently Asked Questions FAQs about Transaction Qualifiers The following are frequently asked questions about transaction qualifiers Answers to these questions may help you in troubleshooting problems with Territory Manager 8 3 1 How to Find All Seeded Transaction Qualifiers Answer Use the following steps to list all seeded transaction qualifiers 8 2 Oracle Territory Management Implementation Guide Frequently Asked Questions FAQs about Transaction Qualifiers Steps 1 Login with the CRM Administrator responsibility 2 Select Territory Manager Territory Administration to open the Navigator window 3 Select Setup Oualifiers from the Administration pull down menu The Setup Qualifier window opens 4 Select the type of Usage In the status area select All then click Find The Setup Qualifier window opens with the seeded transaction qualifiers that match the selected usage information including a description transaction type and an organization 5 Select different Usage to find other seeded transaction qualifiers if necessary 8 3 2 How to Find Possible Transaction Qualifier s Values Answer In the Transaction Qualifiers tab you must enter at least three letters in order to bring up the LOV in the Value From and Value To fields For example enter Bus to launch the LOV starting with Bus If
55. he appropriate selections 3 Click Save from the toolbar to save the resource qualifier information Note The Next Value Set and Mass Create Territories buttons as well as the Mode field are used only in territory templates 5 9 Specifying Resources for a Territory Use the Resources tab to specify resource information in a territory It is important to use this tab because only territories that have resources attached to them can be winning territories Therefore after a resource is added to a territory for the first time you must run the Generate Territory Packages concurrent program Resources assigned to territories in this tab can be any CRM resource defined in the Resource Manager They can be employees salespeople groups teams parties partners and supplier contacts There are two ways to identify resources while defining a territory Manually Assign Resources This is used if you know exactly which resources you are going to assign to a territory You do not need to use the Resource Qualifiers tab to guide you for the resource selection Instead use the Resources tab to enter the resource in the Name field The resource type populates automatically Auto Assign Resources This is used if you do not know the resources that you want to assign to a territory or you may have a large pool of potential names Prerequisites There must bea territory plan in place Allthe transaction qualifiers used in terri
56. he release using product minipacks or family packs some new functionality may be dependent on integration with other Oracle products Please consult MetaLink for relevant product patches and documentation The following new features have been added to Oracle Territory Management in this release HTML Self Service Named Accounts for Sales Named accounts are centrally identified to a sales organization and distributed top down to individual salespeople Sales managers use self service pages to distribute named accounts Enhanced HTML Reporting and new Portlets for Sales Sales managers and administrators can easily view the following information a Named account distribution a Named account lists Unassigned named accounts Unmapped named accounts Leads accounts and opportunities fall to catch alls a Named account conflicts Integration with Oracle Collections Configurable Territory Exception Handling for Sales Integration with Oracle Workflow means you can define a workflow to handle exceptions in a territory group An exception is an object such as lead or account that is not assigned to a territory but ends up in the catch all territory Introduction 1 7 New in this Release 1 8 Oracle Territory Management Implementation Guide 2 Before You Begin This chapter provides an overview of what you need to have installed implemented and verified before implementing the Oracle Territory Management To
57. heir products into three families servers desktops laptops and storage In their direct sales model Business World has a named account sales force consisting of an account manager working specific accounts and a telephony sales force working the remaining general pool of customers A product overlay sales force works with account managers and telesales reps based on what products a customer is interested in Each account manager or telesales representative works with three overlay specialists one for each product family In planning for FY2004 Business World is expected to have the following US and Canada have separate sales forces The direct sales forces manage their top 200 key accounts The general business telesales forces manage their remaining customer pool The overlay sales forces service all opportunities for a product family and associated customers There are 3 types of product specialists Server Desktop Laptop and Storage product specialists The following table shows the sales model Table 4 1 Sales territory model US Canada Comments Account 15account managers 5 account managers Account manager Managers manage 150 large manage 50 large key territories encompass key customers customers all leads and opportunities associated to a key customer Telesales 6 Telesales 3 Telesales Telesales Representatives representatives in6 representatives in 3 representative geographic geog
58. ications products along with related consulting education and support services in over 145 countries around the world Part Getting Started This section of the contains the following chapters Chapter 1 Introduction Chapter 2 Before You Begin 1 Introduction This chapter provides information on the following topics a Section 1 1 The Oracle E Business Suite a Section 12 Oracle Territory Management Overview a Section 1 3 New in this Release 1 1 The Oracle E Business Suite The Oracle E Business Suite is a comprehensive web based answer for business to business B2B and business to consumer B2C selling marketing and servicing through the Internet The Oracle E Business Suite consists of front office Customer Relationship Management CRM applications and back office Enterprise Resource Planning ERP applications These applications automate marketing sales contracts service manufacturing and supply chain processes as well as financial operations project management human resources operations and business intelligence systems The Oracle E Business Suite sits on a multi layer platform which includes Oracle 9i Database Oracle 9i Application Server Common Services and Components Oracle Internet Business Intelligence Oracle 9 Database All applications reside on the Oracle9i Database The Oracle database drives enterprise E Business applications online transaction
59. ies 5 17 Running Concurrent Programs Navigation Requests Run to open the Submit a New Request window Steps 1 Select Single Request 2 Click OK 3 Inthe Name LOV select either Generate Territory Packages or Named Account Territory Post Processing 4 Inthe Parameters pop up window of the Submit Request enter your parameters 5 Click OK 6 Click Schedule in the Submit Request window to set appropriate information to run concurrent programs periodically 7 Click Submit Guidelines The parameter for Generate Territory Packages is the usage Select the correct usage from the LOV such as Oracle Sales and TeleSales or Oracle Service Named Account Territory Post Processing uses two parameters Run the Workflow choose either yes or no Name of the Bin Select the bin to be calculated Your options are All Catchall Bin Catchall portlet KPI Bin Key Performance Indicator portlet None Select to run workflow only 5 18 Oracle Territory Management Implementation Guide 6 Phase Ill Creating Named Account Territories This chapter covers the following topics for Phase III Creating Territories a Section 6 1 Overview of Creating Named Account Territories a Section 62 Named Account Territory Process Section 6 3 Migrating from Existing Territories to Named Account Territories a Section 64 Enabling Qualifiers Section 6 5 Creating a Parent Territory Section 6 6
60. ies to Named Account Territories 7 When you create new named account territories administrators will need to create named account definitions for each new named account Named account definitions or territory rules must be created to map customers leads or opportunities to named accounts Default mappings are created based on CUSTOMER NAME RANGE business name of account and POSTAL CODE postal zip code of named account Alias business names and postal codes can be added to named account definitions For example Hewlett Packard is commonly known as HP or Compaq 8 Before each named account mapping is complete territory administrators should check that the definition they are creating does not conflict with any other named account definitions This ensures that a customer lead or opportunity will only fall into one named account territory Utilities are provided to identify conflicting named accounts and their territory rules at a click of a button so administrators can tighten or loosen their existing territory rules as necessary After all conflicts are eliminated the administrator marks the named account as mapped 9 To access the self service sales management side of Territory Manager sales managers and representatives are given the HTML Sales Territory User responsibility 10 Named accounts are distributed down the sales hierarchy from the sales division vice president one level at a time until all named accounts are assigned
61. ieving erroneous information and you risk unpredictable results throughout Oracle Applications XV When you use Oracle Applications to modify your data Oracle Applications automatically checks that your changes are valid Oracle Applications also keeps track of who changes information If you enter information into database tables using database tools you may store invalid information You also lose the ability to track who has changed your information because SQL Plus and other database tools do not keep a record of changes About Oracle xvi Oracle Corporation develops and markets an integrated line of software products for database management applications development decision support and office automation as well as Oracle Applications an integrated suite of more than 160 software modules for financial management supply chain management manufacturing project systems human resources and customer relationship management Oracle products are available for mainframes minicomputers personal computers network computers and personal digital assistants allowing organizations to integrate different computers different operating systems different networks and even different database management systems into a single unified computing and information resource Oracle is the world s leading supplier of software for information management and the world s second largest software company Oracle offers its database tools and appl
62. ing a territory After the resource qualifiers are identified you can click the Auto Assign Resources button in the Resources tab to retrieve qualified resource names based on the resource qualifiers Note Resource qualifiers are criteria that are used specifically for resource selections while defining territories They are not used in determining which territory wins among competition for a transaction That is determined by the transaction qualifiers You do not need to enter this tab if you know exactly which resources you want to use while creating your territory Unlike transaction qualifiers the availability of the resource qualifiers is not limited by the usage and transaction types that you chose for a territory Prerequisites There must bea territory plan in place Allthe transaction qualifiers used in territory creation are enabled a The territory overview information is saved Login Log in to Oracle Forms Responsibility CRM Administrator Navigation Territory Manager Territory Administration Administration Define Territory Phase II Setting Up Territories 5 13 Specifying Resources for a Territory Double click the territory in the Tree Navigator Steps 1 Use the LOV in the Name field to choose an appropriate qualifier name such as Resource Type for the territory 2 Use the LOV in the Operator field such as and Value field such as Employee Resource to make t
63. ith rank 2 wins over the territories with rank 3 and 4 5 5 Enabling Existing Qualifiers Territory Manager has seeded qualifiers for the following usages a Collections Defect Management Sales and Marketing a Service a Service Contracts Trade Management Before using a transaction qualifier you need to enable it Territory Manager provides a large number of seeded qualifiers for Collections Defect Management Sales and TeleSales Service Service Contracts and Trade Management In general qualifiers are used by the Assignment Manager or Scheduler to assign qualified resources for transactions Unlike the transaction qualifiers classified by the territory usage resource qualifiers are shared throughout the application regardless of territory usage except for Service Contracts and Collections Therefore you do not need to enable them Perform the following steps to enable the existing transaction qualifiers Prerequisites None Phase ll Setting Up Territories 5 7 Enabling Existing Qualifiers Login Forms Log in to Oracle Forms Responsibility CRM Administrator Navigation Forms Territory Manager Territory Administration to open the Navigator window Steps 1 Select Administration from the drop down menu and choose Setup Qualifiers The Setup Qualifier window opens 2 Select the Usage drop down list The Select Usage window opens 3 Highlight your selection and click OK The Setup Qualifier wi
64. ll into sales territories segmented along geographic or industry boundaries Named accounts represent individual customers elevated from geographic territories and deemed by a sales organization as critical enough to have their own salesperson or account manager By their very nature named account territories are difficult and complex to maintain and revolve around a decentralized business process A set of named accounts are identified and associated to a sales division by upper levels of sales management The sales vice presidents responsible for the sales division distribute named accounts to their directs in a top down fashion through the sales hierarchy until all named accounts are owned by salespersons 1 2 3 Oracle Territory Management Features Oracle Territory Management includes the following features a Over 100 qualifiers through which to define territory rules Assignment to individual resources or groups for sales a Assignment to individual resources or groups or teams for service Named account support HTML based product flows for the distribution of named accounts Configurable territory exception handling through Oracle Workflow 1 6 Oracle Territory Management Implementation Guide New in this Release Territory diagnostics 1 3 New in this Release This document describes functionality to be delivered in the Oracle E Business Suite 11 5 9 release If you are implementing this product prior to t
65. ly have two winners then ranking determines the final two winners among the three territories Note Only the territory that has resources attached can be a winning territory Rank Rank is used to specify the priority of a territory among multiple winners The choice is only random if no rank has been defined The lowest rank of competing territories wins at the same level in the hierarchy For example from rank 1 to 10 for the same hierarchy level rank 1 has the highest priority Example The following example shows how zip codes are used to set up three overlapping territories Territory 1 zip code Between 90001 and 90051 Territory 2 zip code Between 90020 and 90070 Territory 3 zip code Between 90049 and 90052 Note that the transaction value zip code 90050 The previous three territories are all qualified for this transaction If the Number of Winners is set to ONE then the single winning territory in the following both situations is a Condition A Territory 1 Rank 2 Territory 2 Rank 3 5 6 Oracle Territory Management Implementation Guide Enabling Existing Qualifiers Territory 3 Rank 2 Winner can be either Territory 1 or Territory 3 Reason Any territory with rank 2 can be the winner The Assignment Manager selects Territory 1 or Territory 3 randomly a Condition B Territory 1 Rank 3 Territory 2 Rank 2 Territory 3 Rank 4 The winner is Territory 2 Reason The territory w
66. nd how are they organized If Catch All territories are required these need to be reflected in the hierarchy Phase I Territory Planning 4 11 Sales Territory Planning Example Is your sales management organized by product family or by geographic area The territory hierarchy should closely mimic your sales management hierarchy for ease of understanding and maintenance Overlay territory hierarchy BY GEOGRAPHY 100 FY2004 Overlays start date 01 JAN 2004 oppty exp purch Server Desktop Laptop Storage of winners 1 30 breed 60 US East Overlay Catch All oppty exp purch Sistecny ae Desktop Laptop States NY ete 30 Server US 30 Desktop US 30 Storage US East East East oppty exp purch oppty exp purch oppty exp purch Server z Desktop Laptop z Storage pil 80 US Central Overlay Catch All oppty exp purch Sates eto Server 30 Server US 30 Desktop US 30 Storage US Central Central Central oppty exp purch oppty exp purch oppty exp purch Server z Desktop Laptop Storage 30 Storage AH g 60 US West Overlay Catch All oppty exp purch Ste CA o Storage 30 Server LIS 30 Desktop US 30 Storage US West West West oppty exp purch oppty exp purch oppty exp purch Server Desktop Laptop Storage 4 12 Oracle Territory Management Implementation Guide Sales Territory Plannin
67. ndow opens and the Usage Field is populated with your selection 4 Select Find You can also select appropriate qualifier status Enabled Disabled or All before finding them Note that all resource qualifiers are not listed here 5 Select or deselect the targeted qualifiers and select Update Qualifiers Guidelines For service territory even if Account transaction qualifiers are enabled you won t be able to see Account from the Transaction Type LOV The Account transaction type is used as subsets of Task or Service Request usage This forces you to tie account qualifiers to either Task or Service Request The Service Request and Task transaction type means tasks are created through a service request If it is a stand alone task use the Task transaction type instead 5 8 Oracle Territory Management Implementation Guide Creating Individual Territories 5 6 Creating Individual Territories You can create a stand alone territory by entering territory qualifiers and their values directly You can also select the territory that serves as a parent to the new territory and right click to select New from the pop up menu Prerequisites There must bea territory plan in place All the transaction qualifiers used in territory creation are enabled Login Log in to Oracle Forms Responsibility CRM Administrator Navigation Territory Manager Territory Administration Administration Define Territory Right
68. ned for ease of maintenance and for the creation of Catch All territories Hierarchies allow you to inherit qualifier rules and territory properties such as date effectivity and number of winners Catch alls will be discussed later in Step 4 Under the Sales and TeleSales usage we need to create a top level territory representing Business World s FY2004 Sales territories This FY2004 Sales territory will be effective from January 1 2004 and does not have any transactional qualifiers or resources It is the top of the FY2004 Sales territories and is used to maintain the date effectivity of all territories underneath it and is used to set the number of winning territories number of winners 1 4 6 Oracle Territory Management Implementation Guide Sales Territory Planning Example 100 FYY 2004 Sales start date 01 JAN 2004 of winners 1 80 Canada Catch All countryz Canada country United States 60 CAN 20 CAN Named 60 US 20 US Named Geographies Accounts Geographies Accounts 4 2 4 Step 4 Territory hierarchy Define Catch Alls We have separate sales forces for US and Canada so we will create 2 child territories underneath FY2004 Sales one called US Catch All with a transaction qualifier rule COUNTRY UNITED STATES and another called Canada Catch All with a transaction qualifier rule COUNTRY CANADA The COUNTRY qualifier rules will be inherited by all child territories easing maintenance Th
69. ng the top ranked w territories When a territory is found to have won all resources of the winning territory are assigned to the business object A good example of this is the difference between named account territories and geographic territories You don t want to have to maintain the exclusion of named accounts from the geographic territories explicitly Rather you would set the number of winners to one and use the customer name range qualifier in the named account territories and rank these higher than the geographic territories utilizing postal code qualifier The territory engine finds that both territories match but the number of winners and rankings dictate that the higher ranked named account territory wins 4 2 14 Appropriate Choice of Qualifiers Named account qualifier choices are customer name range and customer name The customer name qualifier identifies TCA Trading Community Architecture organizations through the Party ID The customer name range qualifier identifies TCA organizations through exact or partial name matches Unless you have strict data quality management policies in place and there is only one occurrence of each customer we recommend that you use the CUSTOMER NAME RANGE qualifier for named accounts Be careful not to confuse SIC code geographic etc territories from named accounts Many organizations will attempt to implement geographic or SIC code based 4 16 Oracle Territory Management Implementation Guide
70. ning the Sales Team to Named Accounts You can assign a sales team to one or more named accounts at a time Use this procedure to add or remove salespeople from one or more named accounts Prerequisites You are the sales manager for an existing territory group that contains named accounts Login Log in to Oracle HTML Applications Responsibility Territory HTML Sales User Navigation Territory Manager gt Territories gt Named Accounts Steps 1 Select the Territories tab 2 Select the Named Accounts subtab 3 Perform either a simple search or an advanced search A list of named accounts appears 4 IntheSelect column select one or many named accounts to update 5 Click Update Sales Team The Update Sales Team page lists the selected accounts 6 Ifyou want to add a salesperson to the sales team then perform the following steps in the Add Salesperson section Phase III Creating Named Account Territories 6 11 Running Concurrent Programs a Usethe LOV to select the salesperson b Select the sales group from the LOV c Select the sales role from the LOV d Ifyou want to add another salesperson then click Add Another Row and repeat from step a 7 If you want to remove a salesperson from the sales team then perform the following steps in the Remove Salesperson section Use the LOV to select the salesperson a b Select the salesperson s sales group from the LOV o Select the salesperson s sales
71. nning rules are used in several different ways in the Oracle E Business Suite For example Oracle Service tends to enter ONE in the Number of Winners field which helps to select the most qualified resources for the service requests Multiple winners are commonly used in Oracle Sales to meet the business needs but a single winner is also used in Sales If the Number of Winners field is not set then the number of winning territories defaults to one for the hierarchy under that top level territory There are two possible outcomes based on values entered in the Number of Winners field One Winner If you enter 1 in the Number of Winners field in the Overview tab then Territory Manager assigns the transaction to a single territory in the territory hierarchy Use the territory ranking mechanism for breaking ties between wining territories The highest rank of competing territories which is represented by a lower number Phase II Setting Up Territories 5 5 Territory Winning Rules wins against the lowest rank of the territories which would be the higher number in the territory hierarchy Multiple Winners If you enter a number greater than 1 in the Number of Winners field in the Overview tab then Territory Manager assigns a transaction to multiple qualifying territories Use the Number of Winners field to limit the number of winning territories However if there are three territories that qualify for the criteria but it can on
72. ograms delivered subject to the DOD FAR Supplement are commercial computer software and use duplication and disclosure of the Programs including documentation shall be subject to the licensing restrictions set forth in the applicable Oracle license agreement Otherwise Programs delivered subject to the Federal Acquisition Regulations are restricted computer software and use duplication and disclosure of the Programs shall be subject to the restrictions in FAR 52 227 19 Commercial Computer Software Restricted Rights June 1987 Oracle Corporation 500 Oracle Parkway Redwood City CA 94065 The Programs are not intended for use in any nuclear aviation mass transit medical or other inherently dangerous applications It shall be the licensee s responsibility to take all appropriate fail safe backup redundancy and other measures to ensure the safe use of such applications if the Programs are used for such purposes and Oracle Corporation disclaims liability for any damages caused by such use of the Programs Oracle is a registered trademark and SOL Plus and OracleMetaLink are trademarks or registered trademarks of Oracle Corporation Other names may be trademarks of their respective owners Contents Send Us Your Comments 1 1 Gestern tette tette ttt kttd vii Preface c oe ER Eta SET Rn Us pde edite tro etae E ix Intended Atidience i annnm nap dan EE o e e pier ix How To Use This Guide sss esie seiittus be et
73. omers three product specialists cover the entire country one for each product family The US overlay sales force consists of 9 product specialists each responsible for a territory of product family and geography As there is no fixed teaming of account managers or telesales reps to product specialists we have chosen to implement the overlays separately as children of the country overlay territory There will be 9 US overlay territories as children of the US Overlay territory one for each product specialist Each specialist will cover one of three geographies East West or Central All product specialists will be associated to territories with customer and opportunity access Phase I Territory Planning 4 13 Sales Territory Planning Example Alternative overlay territory hierarchy BY PRODUCT FAMILY 100 FY2004 Overlays Start datez 01 JAN 2004 oppty exp purch Semer Desktop Laptop Storage of winners 1 80 US d 30 Desktop CAN oppty exp purch Desktop Laptop 60 US Desktop Catch All Oppty exp purch Desktop Laptop 30 Desktop US West 30 Desktop US Central 30 Desktop US East State CA etc State IL etc State NY etc 30 Server 60 US Server Catch All oppty exp purch oppty exp purch Semer Server 30 Server US West 30 Server US Central 30 Se
74. on types When a transaction is lunched through a task within a service request that territory will not be selected as a winning territory even the qualifier and its value is matched to the transaction a task associated with a service request 8 4 Diagnostic Reports Run diagnostic reports using the following steps and send the reports to Support 1 Log into HTML APPS as SYSADMIN SYSADMIN Select the Diagnostics tab This opens a new window Select the Basic tab in the new window Change the Application to CRM Foundation Select Territory Manager in the left menu Click Run Without Prerequisite Lm m FPF Y DN Click Report to see the report details 8 4 Oracle Territory Management Implementation Guide
75. only Step Description Type Performed By Enable Qualifiers you must minimally enable CUSTOMER Forms Implementor NAME RANGE and POSTAL CODE qualifiers Territory Administrator Create a Parent Territory Create a territory to act as the parent for the Forms Implementor named account territories Territory Administrator Implementation Overview 3 3 Multi Org Table 3 3 Phase Ill Creating Named Account Territories Optional Sales only Step Description Type Performed By Create Territory Groups Create territory groups and assign resources HTML Implementor and Named Accounts and named accounts to the territory groups Territory Administrator Assign Named Accounts to Sales managers assign named accounts to their HTML Sales Managers Salespeople direct reports Run Concurrent Program Run the concurrent program Generate Forms Implementor Territory Packages after creating or modifying Territory your territories Administrator This allows the system to compile the business rules defined during territory creation If this step is not completed the territories will not work correctly Table 3 4 Phase IV Managing Territories Step Description Type Performed By Copy an Entire Territory Use to copy an entire territory hierarchy with or Forms Implementor without resources or copy a territory with Territory resources that you are copying from Administrator Run Territory Reports
76. ounts territory Lowest level territories or leaf node territories should always have resources assigned to them and therefore also require access types to be defined All account managers are associated to territories with customer lead and opportunity access See Section 4 2 14 Appropriate Choice of Qualifiers for a discussion on the selection of qualifiers for named accounts 4 8 Oracle Territory Management Implementation Guide Sales Territory Planning Example 4 2 7 Step 7 How to implement geographic territories What geographic qualifier will you use The decision is based on what granularity is used to distribute your geographies Do you distribute by entire states or provinces or postal codes If you distribute by postal code your geographic qualifier should be POSTAL CODE Other options include STATE PROVINCE CITY COUNTY COUNTRY and AREA CODE The US and Canada each have separate general business telesales forces responsible for all remaining non named accounts in a particular geography The US will have 6 geographic territories as children of the US Geographies territory Canada will have 3 geographic territories as children of the CAN Geographies territory Each geographic territory will have transactional qualifier rules of the contained zip codes or postal codes and be assigned to a general business telesales representative All telesales reps will be associated to territories with customer lead and opportunity
77. patches are available on MetaLink Related Documentation Oracle Territory Management shares business and setup information with other Oracle Applications products Therefore you may want to refer to other product documentation when you set up and use Oracle Territory Management You can read the documents online by choosing Library from the expandable menu on your HTML help window by reading from the Oracle Applications Document Library CD included in your media pack or by using a Web browser with a URL that your system administrator provides If you require printed guides you can purchase them from the Oracle Store at http oraclestore oracle com Documents Related to All Products Oracle Applications User s Guide This guide explains how to enter data query run reports and navigate using the graphical user interface GUI available with this release of Oracle Territory Management and any other Oracle Applications products This guide also includes information on setting user profiles as well as running and reviewing reports and concurrent processes You can access this user s guide online by choosing Getting Started with Oracle Applications from any Oracle Applications help file Documents Related to This Product Oracle Territory Management User Guide This guide contains procedures for updating and managing territories Installation and System Administration Oracle Applications Concepts This guide provides an intro
78. pics include m Section 2 1 Related Documentation m Section 22 Installation Verification a Section 23 Oracle Territory Management Dependencies 2 1 Related Documentation Oracle Territory Management User Guide 2 2 Installation Verification You can verify that your installation of Oracle Territory Management is working by creating a test territory and then testing it with a lead 2 2 1 Create a Territory Login Log in to Oracle Forms Responsibility Oracle Sales Administrator Before You Begin 2 1 Installation Verification Navigation CRM Foundation Resource Manager Territory Administration Steps 1 From the Territories Navigator open Oracle Sales and TeleSales 2 Inthe administration bar click Define Territory The Territory Details window opens 3 Inthe Overview tab set the Usage to Sales 4 Enter a name for the territory 5 Accept the catch all as the parent territory 6 Select transaction types including Leads 7 Inthe Transaction Qualifiers tab enter the qualifier name and criteria such as State California 8 Inthe Resource tab select resource name team and group information along with the access type 9 Click Save 2 2 2 Run Concurrent Programs Run the following concurrent request Generate Territory Packages for the Oracle Sales and TeleSales usage 2 2 3 Test with a Lead Test using a lead in Oracle Sales Online Login Log in to HTML Applications
79. presents Business World Motor Business World Book and Business World Service Between A Business World to Z Business World This value represents USA Business World UK Business World and Russia Business World 5 2 2 Resource Qualifiers Resource Qualifiers specify what attributes are used to select the individuals responsible for those transactions Examples include job title competence and language These qualifiers act as filters which define resource selections For example if you are looking for specific resources who speak Italian for your customer needs then the resource qualifier can be identified as Language Italian This aids in selecting resources that qualify for your condition You can still make selections from the qualified resources suggested by the resource qualifier before assigning them to a territory There is no need to specify the resource qualifiers if you know exactly which resources are needed for a certain territory Instead identify the resource names on the Resources tab of the Territory Details window 5 2 3 Using Qualifiers Why Use Transaction and Resource Qualifiers After understanding the concepts of transaction qualifiers and resource qualifiers it is easier to understand how a territory works A territory uses resource qualifiers to filter resources that you want to attach to a territory A territory uses transaction qualifiers and values to determine if a territory can win in that
80. processing applications Introduction 1 1 The Oracle E Business Suite OLTP query intensive data warehouses and high capacity web sites Because the Oracle database is available on many different platforms applications can scale from handheld to laptop to desktop to enterprise providing consistent information over multiple channels Oracle 9 Application Server The Oracle 9i Application Server Oracle 9 AS is a middle tier server which independently delivers the technology needed to build web sites and applications create personalized portals extract business intelligence and manage a secure web site infrastructure Common Services and Components All the applications can leverage the common infrastructure and services components Functionality includes Oracle Forms Oracle Reports Oracle Application Object Library AOL the Oracle JDeveloper and Oracle Discoverer development tools the coding and UI standards and other functionality used by the applications For example you can extend the applications according to your business needs using flexfields You can create and assign responsibilities using the system administrator responsibility Also you can use Oracle Workflow to configure background processes and set up notifications so that all the appropriate managers and groups are notified Oracle Internet Business Intelligence Above the E Business Suite sits the Internet Business Intelligence application This applica
81. quence The following table describes the order and process of implementing Oracle Territory Management 3 2 Oracle Territory Management Implementation Guide Implementation Task Sequence Table 3 1 Phase I Territory Planning Step Description Type Performed By Territory Planning Analyze the territory setup in your organization On paper Implementation before utilizing Territory Manager You need Team enterprise wide cooperation and feedback You must expect to make multiple territory revisions in the early months of operation as your enterprise discovers omitted information or territories that do not work on a day to day basis Table 3 2 Phase II Setting Up Territories Step Description Type Performed By Enable Qualifiers Use qualifiers as the criteria to create a territory Forms Implementor Territory Administrator Create Territories Create territories for a variety of transactions Forms Implementor For example account lead opportunity and Territory service requests Administrator Run Concurrent Program Run the concurrent program Generate Forms Implementor Territory Packages after creating or modifying Territory your territories Administrator This allows the system to compile the business rules defined during territory creation If this step is not completed the territories will not work correctly Table 3 3 Phase Ill Creating Named Account Territories Optional Sales
82. racle Territory Management a territory planning team should be established to analyze the territory setup in your organization This territory planning process needs enterprise wide cooperation and feedback Multiple territory revisions in the first months of operation should be expected as your enterprise discovers omitted information or territories that do not work on a day to day basis Based on your business needs your team needs to determine the following Usage What applications need territories Transaction Type which is based on usage for example leads opportunities service requests and delinquencies How many territories are needed What transaction qualifiers should be enabled Who should be attached to the territories What should the territory hierarchy structure be Phase Territory Planning 4 1 Planning Your Territories How many winners are allowed A winner is the territory that receives the transaction or customer How are winning territories determined Will Sales implement named account territories This list is not all inclusive and planning factors depend on your business needs Perform the following steps to plan your territories This procedure is usually done in a group with pen and paper Prerequisites None Responsibility None Navigation None Steps 1 Review your existing territories You need the following types of information What is your usage In other words wha
83. raphic territories territories encompass territories all leads and opportunities associated to a customer 4 4 Oracle Territory Management Implementation Guide Sales Territory Planning Example Table 4 1 Sales territory model US Canada Comments Overlay Product 3 product families 9 3 product specialists Product specialists Specialists product specialists Product specialists service all for each product cover their mutually opportunities for a family and region exclusive product product family and families for the entire geographic location country and their related customers they are only allowed to view customer information Each account manager and telesales representative has a Server Desktop Laptop and Storage product specialist 4 2 1 Step 1 What business objects are we assigning Which business objects transaction types are being assigned to each type of resource Are we defining territories to access customers leads or opportunities for account managers telesales reps and product specialists Do you need to provide read access only or update privileges as well To what territory usage are the business objects associated Business World is going to assign customer lead and opportunity transaction types for all territories assigned to account managers and telesales reps Territories assigned to overlay product specialists will have a transaction type of opportunity becaus
84. ribes the UI for the Oracle Applications products and how to apply this UI to the design of an application built by using Oracle Forms Other Implementation Documentation Multiple Reporting Currencies in Oracle Applications If you use the Multiple Reporting Currencies feature to record transactions in more than one currency use this manual before implementing Oracle Territory Management This manual details additional steps and setup considerations for implementing Oracle Territory Management with this feature Multiple Organizations in Oracle Applications This guide describes how to set up and use Oracle Territory Management with Oracle Applications Multiple Organization support feature so you can define and support different organization structures when running a single installation of Oracle Territory Management Oracle Workflow Administrator s Guide This guide explains how to complete the setup steps necessary for any Oracle Applications product that includes workflow enabled processes as well as how to monitor the progress of runtime workflow processes Oracle Workflow Developer s Guide This guide explains how to define new workflow business processes and customize existing Oracle Applications embedded workflow processes It also describes how to define and customize business events and event subscriptions Oracle Workflow User s Guide This guide describes how Oracle Applications users can view and respond to workflow noti
85. ritory Planning eet tenerte tre c etes 3 2 3 1 0 2 Phase II Setting Up Territories enean eee tiee toti ite tis 3 2 3 1 0 3 Phase III Creating Named Account Territories sese 3 2 3 1 0 4 Phase IV Managing Territories esses eee eene 3 2 3 2 Implementation Task Sequence sse eene nnne nennt 3 2 3 3 uil c O 3 4 Phase I Territory Planning 4 1 Planning Your Territories cer ede tdt ie tes e reete een ret 4 1 4 2 Sales Territory Planning Example sese eene nennen 4 3 4 2 1 Step 1 What business objects are we assigning sese 4 5 4 2 2 Step 2 What qualifiers should we use esses eee eene 4 5 4 2 3 Step 3 Territory hierarchy Define date effectivity and number of winners 4 6 4 2 4 Step 4 Territory hierarchy Define Catch Alls sse 4 7 4 2 5 Step 5 Territory hierarchy Placeholder territories sss 4 8 4 2 6 Step 6 How to implement named account territories sss 4 8 4 2 7 Step 7 How to implement geographic territories sess 4 9 4 2 8 Step 8 How to support overlays sse nnn 4 10 4 2 9 Step 9 What is an appropriate territory hierarchy for overlays 4 11 4 2 10 Step 10 What rank should each territory have sss 4 15 4 2 11 Step 11 Have you met all your
86. rritory Management your functional implementation team must analyze your business and organization needs This step is key before implementing the Territory Manager The implementation team enables seeded qualifiers used in your territories based on the planning decisions The territory administrator then begins the territory creation process according to the implementation If you implement named accounts for sales then the administrator creates territory groups selecting named accounts and assigning them to the top level of sales management Sales managers in turn assign the named accounts to the salespeople or sales managers who report to them The next level of sales managers in turn assign named accounts to their directs After territories are manually created you can search and view territory hierarchies through either the Administration menu or the Navigator tree The territory administrator must run the Generate Territory Packages concurrent program to generate territories before calling modules assign resources defined in your territories Implementation Overview 3 1 Implementation Task Sequence The process for named account territories requires territory administrators to run the Generate Territory Packages concurrent program which automatically generates the territories These are visible from the Forms user interface in read only mode Territory Manager is implemented in the following four phases 3 1 0 1 Phase l
87. rver US East State CA etc State IL etc State NY etc 30 Storage CAN oppty exp purch z Storage State CA efc 60 US Storage Catch All oppty exp purch Storage 30 Storage US West 30 Storage US Central Statez TL etc 30 Storage US Statez NY efc East If Business World s US overlay sales force requires Catch Alls by product family or is organized by product family we would create three territories underneath the US Overlay territory a US Server Catch All with the transactional qualifier rule OPPORTUNITY EXPECTED PURCHASE SERVER and resource Server territory administrator 4 14 Oracle Territory Management Implementation Guide Sales Territory Planning Example a US Desktop Catch All with the transactional qualifier rule OPPORTUNITY EXPECTED PURCHASE DESKTOP and OPPORTUNITY EXPECTED PURCHASE LAPTOP and resource Desktop territory administrator US Storage Catch All with the transactional qualifier rule OPPORTUNITY EXPECTED PURCHASE STORAGE and resource Storage territory administrator The same 9 US overlay territories created in the first example are re shuffled underneath the appropriate US product family Catch Alls 4 2 10 Step 10 What rank should each territory have To the left of all the territory names in Figures 1 2 and 3 is the rank of each territory Named
88. ry Management Implementation Guide Qualifiers Oracle Defect Management Oracle Sales and Marketing Oracle Service Trade Management The following table describes a small sample of both resource and transaction qualifiers Example of Predefined Territory Qualifiers Application Type Qualifier Type Qualifier Name Defect Management Defect Transactions Product Sales Account Customer Name Range Trade Management Trade Account State Service Service Request Request Type 5 2 1 2 Customer Name and Customer Name Range Among all the transaction qualifiers there are three which should be explained to avoid confusion a Customer Name Customer Name Range Customer Name This transaction qualifier defines a customer name Customer Name Range In contrast to a Customer Name qualifier a Customer Name Range qualifier is used to indicate more than one customer or customer names by entering appropriate values This qualifier captures a range of the business names Example Business World Worldwide has the following branches and subsidiaries Business World Motor Business World Book Business World Service USA Business World Russia Business World and UK Business World You can use the Customer Name Range qualifier to group similar customer names together by using the following values Phase II Setting Up Territories 5 3 Qualifiers Like Business World This value re
89. ssing the numbers in the Processing catch all portlet Refreshes territory administration portals for Sales updated and workflows run Prerequisites None Login Log in to Oracle Forms Responsibility CRM Administrator Navigation Requests Run to open the Submit a New Request window Steps 1 Select Single Request 2 Click OK 3 In the Name LOV select either Generate Territory Packages or Named Account Territory Post Processing Phase III Creating Named Account Territories 6 13 Usage Implementation 4 Inthe Parameters pop up window of the Submit Request enter your parameters 5 Click OK 6 Click Schedule in the Submit Request window to set appropriate information to run concurrent programs periodically 7 Click Submit Guidelines The parameter for Generate Territory Packages is the usage Select the correct usage from the LOV such as Oracle Sales and TeleSales or Oracle Service Named Account Territory Post Processing uses two parameters a Run the Workflow choose either yes or no Name of the Bin Select the bin to be calculated Your options are All Catchall Bin Catchall portlet KPI Bin Key Performance Indicator portlet None Select to run workflow only 6 10 Usage Implementation Additional implementation steps relate to the usage for Oracle Territory Management For example if your usage is sales see the Oracle Sales Online Implementation Guide
90. st Not currently used in 11 5 8 and prior Service Request Service Request Language Field on SR Form Language Support Site Service Request Support Site on SR Form Derived from JTF Tables VIP Customers Service Request Not currently used by SR Account Code Account Customer Name Address of customer on a SR or Task Area Code Account Same from address of customer on a SR or Task City Account Same from address of customer on a SR or Task Country Account Same from address of customer on a SR or Task County Account Same from address of customer on a SR or Task Customer Name Account Organization Customer Name Account Organization Range Number of Account Total Employees of customer Employees Postal Code Account Same from address of customer on a SR or Task Province Account Same from address of customer on a SR or Task State Account Same from address of customer on a SR or Task Task Priority Task Task Priority of task Task Status Task Task Status of task Task Type Task Task Type of task Phase I Territory Planning 4 21 Service Territory Qualifiers 4 22 Oracle Territory Management Implementation Guide 9 Phase Il Setting Up Territories This chapter covers the implementation of territories for all applications The steps are done using the Forms user interface The chapter includes the following topics for Phase II Setting Up
91. t business applications are you building territories for For example sales telesales collections or service What transactional objects within your chosen usage are you assigning resources to This is your transaction type For example for Sales it is account opportunity or lead How are your territories currently assigned by state by industry by zip code by account and so on a Is Sales currently using named account territories even if being manually maintained a What are the names and current territory assignments for your sales or service personnel Whatare the names of employees in other organizations who receive account lead and opportunity information and how is that information accessed and used 4 2 Oracle Territory Management Implementation Guide Sales Territory Planning Example Whatare your products and how are they differentiated Decide what qualifiers you want to use to assign objects to territories Decide on the hierarchy of territories Decide what qualifier values to use for assigning resources to territories m FY N Identify any overlapping territories and decide the order in which the application chooses them Rank any overlapping territories from 1 to N to determine the order A territory with a lower number wins over a territory with a higher number rank In case of a tie the assignment is made randomly 6 Decide how many territories will win For example do you nee
92. t of your customers come from the United States You can rank the US territory higher than the Canada territory The application saves processing time as a result because it looks for a US territory before it looks for a Canadian territory You must use caution that your modifications do not result in erroneous assignments however Suppose you have two overlapping territories Territory A Qualifier Company Name Range V Troubleshooting 8 1 If the Generate Territory Packages Fails Note The 76 symbol is a wild card Territory B Qualifier Company Name Range Vision Enterprises If you rank territory A higher than territory B then territory B never receives any assignments All Vision accounts are assigned to territory A 8 1 2 Comparison Operators Avoid using lt gt NOT LIKE and NOT BETWEEN operators 8 1 3 Additional Tips The following tips can be useful Set up territories in hierarchical fashion for easy maintenance Make the territories as generic as possible Ifyou create a territory and do not assign resources to it then the Territory Manager does not return this territory as a winning territory You can create your own module specific Catch All 8 2 If the Generate Territory Packages Fails If you run the Generate Territory Packages concurrent request and it errors out run it again with the Debug and Trace flags set to Yes Then review the log file that results The lo
93. tion integrate data from all of the E Business Suite applications to provide key performance measurements operating alerts and management reports to every decision maker across the enterprise 1 1 1 The Applications in the E Business Suite Customers can seamlessly share data from front end applications CRM to backend applications ERP The CRM applications include the Marketing suite a the Sales suite a the Contracts suite m the Service suite 1 2 Oracle Territory Management Implementation Guide The Oracle E Business Suite the eCommerce suite The ERP applications include Oracle Order Management Oracle Supply Chain Planning Oracle Manufacturing Oracle Financials Oracle Human Resources Management System Customer Relation Management CRM Companies use Oracle s CRM suite of applications to acquire maintain and enhance customer relationships by assisting companies with marketing automation sales force automation contracts management customer service and support and business intelligence in a multi channel environment The Marketing suite provides campaign planning and execution budget management list creation reporting and analysis tools Marketing professionals use the Oracle Marketing applications to drive quality leads to sales to expand reach and to maximize marketing effectiveness by using a comprehensive set of marketing automation analysis and multi channel execution capabilities The Marketing
94. to Oracle Service Contact Service Request Communication Preference on SR Preference Form Derived from ar lookups Customer Site Service Request Not currently used by SR Group Owner Service Request Group Field on SR Form Derived from JTF Tables Inventory Item Service Request Item field in SR form Derived from Inventory Platform Service Request Platform field in Product Coverage tab of SR form Derived from Inventory Primary Service Request Platform Problem Code Service Request Problem Code field in Workbench Tab Derived from CS LOOKUPS Product Service Request Item field in SR form Derived from Inventory Product Service Request Category field in SR header Category Derived from Inventory Product Request Service Request Channel field on SR Form Creation Derived from C85 LOOKUPS Channel Request Severity Service Request Severity field in SR form Request Status Service Request Status field in SR form Request Type Service Request Type field in SR form Request Service Request Urgency field on SR Form Urgency Service Contract Coverage Service Request Coverage Field on SR Form Returned by Contracts API 4 20 Oracle Territory Management Implementation Guide Service Territory Qualifiers Table 4 3 Sales Qualifiers Transaction Type Territory Qualifier Mapping to Oracle Service Service Item Service Reque
95. tories 2 Inthe Name field enter the qualifier name you are going to use in the Transaction Qualifiers region The transaction type populates automatically in the Type field for the selected qualifier name 3 Ifyou have used a territory type to create this territory then the qualifiers are already prefilled 4 Ifyou want to enter overlapping values for a qualifier then check the Overlap Allowed check box 5 Enter at least three letters to bring up the LOV in the Value From and Value To fields For example enter Bus to launch the LOV starting with Bus If wildcard is used then use it with letters such as B or to query the list of values 6 Click Save from the toolbar to save the transaction qualifier information Note The Next Value Set and Mass Create Territories buttons as well as the Mode field are used only in territory templates 5 12 Oracle Territory Management Implementation Guide Entering Resource Qualifiers 5 8 Entering Resource Qualifiers Optionally use the Resource Qualifiers tab to filter qualifying resources in a territory if you don t know exactly which resources you are going to use for a territory This aids in determining which resources you want to assign to the territory during territory creation For example use Job Title Manager to help you identify resources with manager title if you don t know the exact names of those who have manager s job titles when defin
96. tory creation are enabled The territory overview information is saved 5 14 Oracle Territory Management Implementation Guide Specifying Resources for a Territory Login Log in to Oracle Forms Responsibility CRM Administrator Navigation Territory Manager Territory Administration Administration Define Territory Double click the territory in the Tree Navigator Steps 1 Ifthe Resource Qualifiers tab is not used Manually Assign Resources Use the list of values LOV to enter the resources in the Name fields if you know exactly which resources used in this territory 2 Ifthe Resource Qualifiers tab is used Auto Assign Resources then perform the following steps a Click Auto Assign Resources if resource selection criteria are entered in the Resource Qualifiers tab The Qualifying Resources window displays a list of people that fit the resource qualifier s values you have entered b Selectthe people you want to assign to this territory by checking the Assign check box next to their names c Click OK and return to the Resources tab Note If no people or the wrong people are found then go back to the Resource Qualifiers tab and enter a different set of resource qualifier values or select resources manually in the Resources tab 3 Check the Primary Contact check box next to the resource who becomes the primary contact for the territory 4 For each resource you can add start and end
97. tory is all high tech companies within a specific geographic area assigned to sales representative Joe or Sam s sales group This territory is defined using the following qualifiers a Account Classification High Tech State California The resource assigned to the territory is Joe who is in Sam s sales group When concurrent programs are run the territory assignment engine assigns resources to business objects such as the following customers leads Opportunities Service requests a tasks contract renewals a defects trade management claims and offers a delinquencies Introduction 1 5 Oracle Territory Management Overview 1 2 1 Components For all territory implementations the territory administrator uses the Forms windows to create qualification rules and to create territories and a hierarchy of territories each with assigned resources Sales territory implementors have the option to establish named account territories Administrators use the HTML pages to create territory groups and named accounts Sales managers then use the HTML pages to assign their named accounts to individual sales representatives Individual sales representatives use the HTML pages to review the named accounts they own and information about the sales team for an account The territory lookup tool in HTML is available for anyone to look up the salespeople assigned to an account 1 2 2 Named Accounts Most customers fa
98. u are assigning For instance in the credit card industry customers are segmented by their total A R balance every quarter into three territories e g lt 250k 250k 500k gt 500k and customers maintain their segmentation even though their balances change In these cases we recommend that you designate account classifications based on the dynamic qualifier periodically and then use the account classification qualifier in Territory Manager Using named accounts in lieu of geographic territories is an ineffective way to distribute a representative s territory It is ineffective in terms of Territory Manager performance scalability and ease of maintenance 20 000 customers are segmented by the number of employees quarterly into three territories e g 100 100 1000 21000 employees Instead of maintaining three qualifier rules based on the number of employees qualifier you are maintaining a minimum of 20 000 customer name range qualifier rules Territory assignment performance is directly correlated to the number of qualifier rules Territory assignment will be slower with 20 000 qualifier rules than with three Phase I Territory Planning 4 17 Sales Territory Qualifiers 4 2 15 Qualifier Rules Best practices around qualifier rules are the simplest to follow because they are very concrete Qualifier rules are converted to SOL and are subject to the same performance constraints Always avoid the use of the following The us
99. unt This is done by defining customer name range and postal code qualifier rules Named account definitions or territory rules are defaulted to CUSTOMER NAME RANGE business name of the account and POSTAL CODE postal code of the account Territory administrators can also add alias CUSTOMER NAME RANGES and other postal codes or postal code ranges It is important to note that these named account definitions can be continually refined as they are set up once and cross selling years 6 4 Oracle Territory Management Implementation Guide Migrating from Existing Territories to Named Account Territories Territory administrations and sales operations can monitor how the completion percentages of the self service named account process When this process is complete enough territory hierarchies are automatically generated and enabled for territory groups These read only generated territories can be reviewed by territory administrators from the Forms interface and are used just like any other manually created territories for real time and batch territory assignment Territory administrators diagnose and fix transactions falling to their named account Catch Alls 6 3 Migrating from Existing Territories to Named Account Territories Perform the following steps to migrate from territories created using the Forms user interface to the self service named account territories 1 Territory administrators should ensure the CUSTOMER NAME RANGE

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