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1. Figure 22 The Position and Size dialog box Use the Position section to specify the X horizontal and Y vertical position of the rectangular area The values represent the distance of the base point selected on the right hand side relative to the top left corner of the slide Use the Size section to specify the width and height of the rectangular are Select as the base point the part of the rectangular area that remains fixed The default setting top left corner means that the when resizing the area the position of the top left corner of the area will not change You can also use the Rotation tab of the dialog box to rotate one of the axes by 90 degrees to obtain a modern looking layout In general it is preferable to use only right angles for ease of editing although the program does not impose restrictions on the values that can be used 40 OpenOffice org Impress Guide Further modifications to the default text areas Besides the shape size and position it is also possible to modify other aspects of the 5 areas of the slide master such as the background add a border alignment relative to the slide and position relative to other objects While background style and line style of an area can be accessed from the Format menu in order to access the Alignment and Arrange menus you need to either open the Drawing toolbar or use the context menu To display the Drawing toolbar Figure 23 select it in View gt
2. OpenOf ficeorg3 OpenOffice org 3 Impress Guide This PDF is designed to be read onscreen two pages at a time If you want to print a copy your PDF viewer should have an option for printing two pages on one sheet of paper but you may need to start with page 2 to get it to print facing pages correctly Print this cover page separately Alternatively you can download a free PDF of the printed edition or buy a low cost printed copy from http stores lulu com opendocument You can also download an editable odt version of this book from http oooauthors org en authors userguide3 published Copyright This document is Copyright 2007 2009 by its contributors as listed in the section titled Authors You may distribute it and or modify it under the terms of either the GNU General Public License version 3 or later or the Creative Commons Attribution License version 3 0 or later All trademarks within this guide belong to their legitimate owners Authors Agnes Belzunce Martin J Fox Peter Hillier Brook Dan Lewis Gary Schnabl Jean Hollis Weber Michele Zarri Feedback Please direct any comments or suggestions about this document to authors user faq openoffice org Publication date and software version Published 27 January 2009 Based on OpenOffice org 3 0 e i You can download C C t Authors an editable version of this document from F a i http oooauthors org en authors userguide3 published
3. Chapter 10 Printing e mailing exporting and saving slide shows 237 Exporting as web pages HTML files You can export presentations as a series of web pages that can be viewed in any browser Note Saving as web pages HTML format does not retain animation and slide transitions 1 Select File gt Export and choose HTML Document as the file type 2 Create a folder for the files supply a name for the resulting Note HTML file and click Save The HTML Export Wizard opens Depending on the size of your presentation and the number of graphics it contains the HTML export function creates many HTML JPG and GIF files If you simply save to your desktop not in a specific folder these separate HTML and graphics files will be all over your desktop So be sure to create a folder to hold all the files 3 Choose the design for all of the pages either from an existing design or by creating a new one If you have not previously saved a design the Existing Design choice is not available HTML Export EW Assign design New design O Existing Design erari nnmn wampe Vesign Select an existing design or create a new one Figure 189 HTML Export Step 1 238 OpenOffice org Impress Guide 4 Click Next to select the type of web pages to create e Standard HTML one page for each slide with navigation links to move from slide to slide e Standard HTML with frames one page with a naviga
4. Status Type Adobe PDF Converter Location My Documents Comment Creates Adobe PDF Frint to file Figure 156 Printing to a PostScript file Chapter 8 Adding and Formatting Slides Notes and Handouts 201 OpenOf Ticeorg3 Chapter 9 Slide Shows Transitions animations and more Putting together a slide show OpenOffice org Impress gives you the tools to organize and display a slide show including e Which slides to show and in what sequence e Whether to run the show automatically or manually e Transitions between slides e Animations on individual slides e Interactions what happens when you click a button or link Most tasks associated with putting together a show from your slides are best done in Slide Sorter view Choose View gt Slide Sorter from the menu bar or click the Slide Sorter tab at the top of the workspace All of your slides appear in the workspace you may need to scroll to see them all Choosing basic settings for a slide show Basic settings for a slide show include which slide to start from the way you advance the slides the type of presentation and pointer options Choose Slide Show gt Slide Show Settings The Slide Show dialog box Figure 159 appears Slide Show Range OK all slides C From Cancel Custom Slide Show Help Type Options O Default _ Change slides manually Window _ Mouse pointer visible Auto d Mouse pointer as pen 00 0
5. 138 OpenOffice org Impress Guide 3 Select the desired type of fill from the drop down list The Area page changes to display the choices available for that fill style as described on the following pages 4 Select the required fill and its parameters and then click OK to close the dialog box and apply your selection Picking the type of fill from the five available choices None Color Gradient Hatching and Bitmap modifies the entries in the list below and makes some new options appear in the Area page The list is populated with the default choices for the selected fill type If none of the choices is satisfactory you can fully customize the fill by using the page with the corresponding name in the same dialog box Creating area fills Impress comes with many pre defined area fills in four categories colors gradients hatching patterns and bitmaps If none of the provided fills is satisfactory you can fully customize them and create new fills The following sections describe how to create new fills and how to apply them On each page of the Area dialog box to modify the characteristics of an existing fill change those characteristics in the dialog box and then click the Modify button In some cases you can also change the name of the fill in the same step However it is recommended to create new fills or modify custom fills and not change the pre defined ones Colors For color fills select one from the list on
6. Bitmap object Figure 82 The Animation dialog box Creating an animation Several mechanisms can be used to create an animated image This chapter describes only two of them as that should be sufficient to understand the functions offered 120 OpenOffice org Impress Guide Frame by frame animation 1 2 3 4 5 6 7 Note Create the image you intend to animate using the drawing tools Select the image and click the Apply Object button This copies the object or objects into the upper part of the Animation dialog box Apply some transformation to the object for example rotate it change the color if you are animating a text add or subtract a letter and so on When you are ready create the second frame of the animation and click the Apply Object button again Repeat steps 3 and 4 until you have created all the desired frames of the animation Select Bitmap object in the Animation group section of the Animator dialog box This allows you to customize the timing of each of the frames and the number of repetitions for the animation set the value to Max to obtain an infinite loop Click Create to place the animated image on the slide If the image to be copied in the Animator consists of several objects you can choose to treat each object as a separate frame In this case click the Apply objects individually button Es Remember that each object will be centered in the animation Animated im
7. ccc cece eeceseeeneeeseeesseeeeeees 268 Shortcut keys in slide SNOW S xcctaccswsiwinctnaceseeecneismdmdesnsuns eectestasereees 269 Navigating in the Slide SOrte c ccc ccc ecccnceeneeenceenseeseeesseeseess 269 DNC Rect EEE EEEE IE AE AE EA S TEE TTE 270 OpenOffice org Impress Guide OpenOf ficeorg3 Chapter 1 Introducing Impress What ts Impress Impress is OpenOffice org s presentations slide show component You can create slides that contain many different elements including text bulleted and numbered lists tables charts clip art and a wide range of graphic objects Impress in common with the other components of OpenOffice org has access to the spelling checker and thesaurus and comes with pre packaged text styles background styles and a handy online help This chapter introduces the Impress user interface and describes how to create a simple slide show using the Presentation Wizard To use Impress for more than very simple slide shows refer to the other chapters in this guide for explanations of the program s many features Drawings are created in the same way with Impress as they are Note with Draw Refer to the Draw Guide for details on how to use the drawing facilities Parts of the main Impress window The main Impress window Figure 1 has three parts the Slides pane the Workspace and the Tasks pane Additionally several toolbars can be displayed or hidden during the creation of a presen
8. Author Date fixed Date variable Floating Frame Formula From File Gallery Saving changes to a file Changes to the shortcut key assignments and other configurations can be saved in a keyboard configuration file for use at a later time thus permitting you to create and apply different configurations as the need arises To save keyboard shortcuts to a file C OpenOffice org Impress 1 After making your keyboard shortcut assignments click the Save button near the bottom right of the Customize dialog box 2 In the Save Keyboard Configuration dialog box select AJ files from the Save as Type list Chapter 11 Setting Up and Customizing Impress 261 3 Next enter a name for the keyboard configuration file in the File name box or select an existing file from the list If you need to browse to find a file from another location 4 Click Save A confirmation dialog box will appear if you are about to overwrite an existing file otherwise there will be no feedback and the file will be saved Loading a saved keyboard configuration To load a saved keyboard configuration file and replace your existing configuration click the Load button near the bottom right of the Customize dialog box and then select the configuration file from the Load Keyboard Configuration dialog box Resetting the shortcut keys To reset all of the keyboard shortcuts to their default values click the Reset b
9. End Show 224 OpenOffice org Impress Guide OpenOf ficeorg3 Chapter 1 O Printing e mailing exporting and saving slide shows Introduction General information about printing documents from OOo is provided in Chapter 10 of the Getting Started guide This chapter describes some items of particular interest to users of Impress Quick printing Click the Print File Directly icon to send the entire document to the default printer defined for your computer Controlling printing Impress provides many options for printing a presentation with multiple slides on one page with a single slide per page with notes as an outline with date and time with page name and more For more control over printing a presentation choose File gt Print to display the Print dialog box Figure 180 Print X Printer Name Properties Status Ready Type Lexmark E232 Location USBOO2 Comment L Print to file Print content Content Print range Copies Number of copies 1 Ea 1 3 A AA Collate Figure 180 The Print dialog box 226 OpenOffice org Impress Guide On the Print dialog box you can choose e Which printer to use if more than one are installed on your system and the properties of the printer for example orientation portrait or landscape which paper tray to use and What paper size to print on The properties available depend on the selected printer consult t
10. Tip Some shortcuts are very useful to speed up the selection e To select the whole visible sheet click at the intersection between the rows indexes and the column indexes or press Control A e To select a column click on the column index at the top of the spreadsheet e To select a row click on the row index on the left hand side of the Spreadsheet Once the range is selected you can modify the formatting such as font size alignment including vertical alignment font color number formats borders background and so on To access these settings choose Format gt Cells from the main menu bar or right click and choose Format Cells from the pop up menu This command opens the dialog box shown in Figure 118 Chapter 7 Inserting Spreadsheets Charts and Other Objects 161 Format Cells Numbers Font Font Effects Alignment Borders Background Cell Protection Typeface Regular Language ASP English UK Figure 118 The Format Cells dialog box consists of 7 pages If the text does not fit the width of the cell you can increase the width by hovering the mouse over the line separating two columns and when the mouse cursor changes shape clicking the left button and dragging the separating line to the new position A similar procedure can be used to modify the height of a cell or group of cells To insert rows and columns in a spreadsheet use the Format menu or right click on the ro
11. on page 184 or duplicate the slides and manually change their contents as described in Duplicating a slide on page 182 Slides a Normal Qutine Motes Handout Slide Sorter 2 Using master slides styles and templates Designing a presentation What are master slides What are styles Why use them Presentation styles Graphic styles Working with master slides Creating master slides Applying a master slide Loading additional master slides Slide 2 Modifying the size and shape of default text areas Further modifications to the default text areas Addina text to all slides bl i 11 29 4 77 fF 0 00 x 0 00 31 Figure 141 Slides created from an outline may have too many points to fit the space Sending an autoabstract from Writer to Impress If a text document in Writer contains headings formatted with the default Heading paragraph styles you can use the AutoAbstract feature to copy the headings and a number of subsequent paragraphs to a new presentation You can specify the number of outline levels as well as the number of paragraphs displayed 1 Choose File gt Send gt AutoAbstract to Presentation 2 On the Create AutoAbstract dialog box Figure 142 choose the number of outline levels to be copied to the presentation For example if you choose 4 levels all paragraphs formatted with Heading 1 to Heading 4 are included along with the number of paragraphs specif
12. 206 OpenOffice org Impress Guide Other shortcut keys for Impress Shortcut Keys Arrow key Ctrl Arrow key Shift drag Ctrl drag with Copy when moving option active Alt key Alt click Alt Shift click Shift click Shiftt drag when resizing Tab Shift Tab Escape Enter Ctrl Enter Effect Move the selected object or the page view in the direction of the arrow Move the slide in the normal view Constrains the movement of the selected object horizontally or vertically Hold down Ctrl and drag an object to create a copy of the object Hold down A t to draw or resize objects by dragging from the centre of the object outward Select the object behind the currently selected object Select the object in front of the currently selected object Select adjacent items or a text passage Click at the start of a selection move to the end of the selection and then hold down Shift while you click Hold down Shift while dragging to resize an object to maintain the proportions of the object Select objects in the order in which they were created Select objects in the reverse order in which they were created Exit current mode Activate a place holder object in a new presentation only if the frame is selected Moves to the next text object on the slide If there are no text objects on the slide or if you reached the last text object a new slide is inserted after the current slide The
13. Unlike normal lines when a connector is drawn or selected Impress displays red handles in particular the termination points are identified by red circles while square handles are used to modify the routing of a connector where applicable Draw a connector in a similar way to drawing any object First select the connector style from the Connector toolbar Figure 69 then move the mouse cursor over one of the objects to be connected When the cursor is brought near an object small black crosses appear around the object these represent the glue points to which the connector can be attached Click on the required glue point to attach one end of the connector then hold the mouse button down and drag the connector to the second object and click on a glue point on that object to connect the other end For instructions on how to format a connector refer to the corresponding section in Chapter 6 Formatting Graphic Objects Chapter 5 Creating Graphic Objects 109 Managing glue points As described above a glue point is the point of attachment for a connector to a shape or graphic object Each shape has a number of predefined glue points but it is possible to define new ones as well as edit them using the Gluepoints toolbar shown in Figure 73 Gluepoints _ x a aE lala 2 S amp Figure 73 The Glue point toolbar Use the first tool to insert a new glue point The next four tools determine the exit direction of the connector
14. 3 On the Define Custom Slide Show dialog box Figure 160 type a name for the new custom show Then in the Existing slides list select the slides to include in the show in the order you want to Show them Click the gt gt button to include the slides in the Selected slides list In Figure 160 Slide 1 has been included and Slide 2 has been selected but not yet included You can select and include several slides at the same time Hold down the Shift key and click the first and last slide in a group to select that group for example slides 3 through 7 or hold down the Control key and click on individual slides to select them for example slides 3 5 and 9 4 When you are done arranging the order of the slides click OK to Save this custom show and return to the Custom Shows dialog box Define Custom Slide Show Name New Custom Slide Show Existing slides Selected slides Figure 160 Defining a custom slide show Chapter 9 Slide Shows 207 If you include several slides at the same time they are added to the Selected slides list in numerical order regardless of the order in which you selected them In other words if you click on Slides 3 9 and 5 in that order and add them all at the same time they will be included in the Selected slides list in this order 3 5 9 To put them in a different order either select and include them one at a time or select and drag them up or down the list Note Slides are added
15. Contents Chapter 1 lutroducing IMpr SS eee eee een ore ee messes anne nr mre eee 7 What is Me cos tacenv eases gasannsansaeca cer esosacnrssayencacmucd exdyaneeeumnansteated O Parts of the main Impress windoW sssssssessssseseeceseesssseccceeressssseeee O Creating a new presentation sscesesssssssssesereeerereressssssseseeeseesesee 17 Formatting a presentation s sssrsssesesesessssescccssssscccresssrcccssssereceeses 21 Running the slide ShOW ssssessereesessesesssseeresssseceeesesereesseseeeseseeeeeeee A7 Chapter 2 Using Slide Masters Styles and Templates ccccsssees 28 Designing a presentation ssssererrereesssssssssrrereeroesesssseeceeesesessseee 29 What are slide MASTETS ccccececceccscecencesceceetentecessescecessscesstesees 29 What are styles Why use them cccceccecceceneenteneeceeceeeeceesenes 30 Working with slide masters osessssesssreessssereesssercessssererrsserreerereees Zz Modifying a slide MAST icssccceczovcntadtadthentaseanwnscssaeeatdadeapessonsinedeadaseetas 34 Choosing and applying the background cceersscssresesesesssereeereeresssse 35 Modifying default text ALEAS cc ccecc ccc eccncecceceeceenceecceenceenseeneeenees 38 Adding text to all SLIKGS ccc ccc eecceccecenceetensensesseceeceeceeseesensenss 41 Working with OG oc arctica etsinlie ass ogun see cannes ge denete dessus desaesermeejuegcemen denen 42 Wor
16. Here you can choose how to start the animation change the speed and apply some additional properties of the selected effect 212 OpenOffice org Impress Guide 5 Point Star 6 Point Star Dissolve 8 Point Star Flash On Circe Fly Out Crescent Moon Peek Oui Diamond Plus Equal Triangle Heart Hexagon Left Octagon Oval Parallelogram Right tight Triangle Cres speed Very fast Automatic preview Figure 163 Custom Animation dialog box Choices may vary depending on the selected object for example pictures and text have different Emphasis Choices Starting an animation effect You have three choices for starting an animation effect On click the animation stops at this effect until the next mouse click With previous the animation runs at the same time as the previous animation After previous the animation runs as soon as the previous animation ends Chapter 9 Slide Shows 213 Choosing additional properties of an animation effect Many animations have a set of properties that you can set or change For example if you chose the Change Font Color effect on the Emphasis page you can specify the font color If you chose Fly In on the Entrance page you can specify the direction from which the object flies in The label on the properties box changes depending on the choices available for each effect For example a Fly In effect has a box labelled Direction and a Chang
17. Hyperlink Eg TrA F E mail News Internet Mail amp News Further settings Frame Text Figure 54 Dialog box to edit hyperlinks On the left hand side select one of the four types of hyperlinks e Internet a web address normally starting with http e Mail amp News for example an email address Chapter 3 Adding and Formatting Text 85 e Document the hyperlink points to another document or to another place in the presentation e New document the hyperlink creates a new document The top right part of the dialog box changes according to the choice made for the hyperlink type A full description of all the choices and their interactions is beyond the scope of this chapter Here is a Summary of the most common choices used in presentations For an Internet type hyperlink choose the type of hyperlink choose between Web FTP or Telnet and enter the required web address URL For a Mail and News type hyperlink specify whether it is a mail or news link the receiver address and for email also the subject For a Document type hyperlink specify the document path the Open File button opens a file browser leave this blank if you want to link to a target in the same presentation Optionally specify the target in the document for example a specific slide Click on the Target icon to open the Navigator where you can select the target or if you know the name of the target yo
18. Refer to Formating the slide or page area on page 189 for a description of this dialog box The only difference is that by default the Notes page orientation is set to portrait and the format is A4 4 Click OK to close the dialog box 194 OpenOffice org Impress Guide Page Paper format Format Width 8 27 ae i al m n i Height 11 59 Orientation Portrait Landscape Paper tray From printer settings Margins Layout settings Left Format L oe a Fit object to paper format Right Top aS a Figure 147 The Page Setup dialog box for notes Setting automatic layout options In Notes view Impress creates four areas where you can put information about the presentation Header area Date and Time area Footer area Slide number area To customize these fields proceed as follows 1 2 3 Switch to Notes view from the corresponding tab in the work area or by selecting View gt Notes from the main menu or open the Notes Master View gt Master gt Notes Master Select Insert gt Date and Time from the main menu to display the Header and Footer dialog box Select the Notes and Handout tab Figure 148 Select the checkboxes to activate the corresponding areas For the Header and Footer type the text in the edit fields For the Date and time select between Fixed enter in the edit box the date and time that should be displayed or Va
19. Style dialog box these are the ones that determine the formatting of the text There is no difference between the parameters that characterize a style and the attributes given manually to portions of text in fact the Same dialog boxes are used in both cases Therefore once you master the formatting of text you will know how to create and modify a style In particular e For the Font and Font Effects pages of a style refer to Formatting characters on page 63 e For the Indents and Spacing Alignment and Tabs pages of a style refer to Formatting paragraphs on page 66 The other tabs of the Presentation Style dialog box are all related to bullets and numbering and are described in Creating bulleted and numbered lists on page 70 Chapter 3 Adding and Formatting Text 61 Graphics Styles Heading Text TextAnimation _Dimensioning Connector Alignment Tabs Organizer Line Area Shadowing Transparency Font FontEffect Indents amp Spacing Typeface Regular Language SF English UK Arial The same font will be used on both your printer and your screen Figure 34 The Graphics Style modification dialog box For additional details on the other tabs in the Graphics Style dialog box please refer to Chapter 6 Formatting Graphic Objects When Asian typography is activated Tools gt Options gt Language Settings gt Languages the dialog boxes in Figure
20. The Hide Show button lets you keep the Gallery open for quick access while you create your slide show yet out of the way when you need it to be Additional information on the use of the Gallery can be found in Managing the Gallery themes on page 101 Once you are Satisfied with the Gallery display select a theme from the left pane and then scroll as necessary through the right pane to find a Suitable image Click on the image and drag it onto the workspace Figure 58 shows an example of an image dragged from the Gallery At this point the image will be in your slide but may not be of a Satisfactory size if necessary re size it as described in Resizing a picture on page 93 92 OpenOffice org Impress Guide BSH 2 RPiAaS Viel XBSB o 2e O88 of RQ peut vy MM Pox B Boa ay Hi Backgrounds daisy E Program Files OpenOffice org 2 2 share gallery www ba f Architecture oves Pa Architecture winc eames Backgrounds el Sue Man gh Diwus a Ee Buildings x aa esd Sas F a Normal Qutine Notes Handout Slide Sorter Fi E Figure 58 Inserting an image from the Gallery Formatting pictures This section discusses the formatting of pictures inserted with one of the methods explained in Inserting pictures on page 89 Moving a picture 1 Click the picture if necessary to show the green resizing handles 2 Move the pointer over the picture unti
21. Toolbars to open the context menu right click on the edge of the rectangular area after selecting it On the Drawing toolbar click the arrow next to the Alignment or Arrange icon highlighted in Figure 23 to display choices See the Draw Guide for details c kl mBo T 4 u O r e A O 2 fli age elo Figure 23 The Drawing toolbar The date area footer area and slide number area do not automatically appear on every slide even though you have defined them In order to show them you need to close the Master View and select the desired field from the menu Insert gt Page number or Insert gt Date and time This procedure is explained in detail in Chapter 8 Adding and Formatting Slides Notes and Handouts Adding text to all slides Some of the supplied slide masters have text objects in the footer You can add other text objects to the master page for your slides to act as a header or a footer 1 Choose View gt Master gt Slide Master from the menu bar 2 On the Drawing toolbar see Figure 23 select the Text icon 3 Click once and drag in the master page to draw a text object and then type or paste your text into the object or add fields as described below 4 Choose View gt Normal when you are finished To add a field such as the date or page number to a text object in the header or footer choose Insert gt Fields and select the required field from the submenu If you want to edit a field in your s
22. and Other Objects 155 Using spreadsheets in IMDPes cccceccec enc eneeneeenceenseeseeesseeseens 156 PS Oe crores ni AE AE EE EEA E 163 Inserting other ObDJeCtS ccccccceescecceccecencensessessesseceeceecesseenseeees 173 Inserting the contents Of a fil ce ccecc eee nceneenceenseesseesseeseess 178 4 OpenOffice org Impress Guide Chapter 8 Adding and Formatting Slides Notes and Handouts 179 PT TCL OT ose cpa cares E EE A E EE EE esos eeanys 180 Adding renaming and removing SILICES ccccceececeeeeneeeeeeneeees 181 Creating Slides from an OUtLING ccc ccc cc ccc ececceccecencencenseeceeeseenes 186 Modifying SCS Sa pacoazaaccesucowsacsennednaes scanadacestesaeemnntisteenaeecaseerasaenesares 188 Adding and formatting notes cccccccccsccenccenceesseectensenceenceenes 192 eC OS ere E EEE ATATIA AEE 197 Chapter 9 SME ODON er E E TO 202 Putting together a Slide SROW csccsssesessessssssssresesrereerereerereereeeeees 203 Using slide WS Be ference endaecera vemenewtnensodeceddecedeobesecteeacteneceesacsis 209 Using slide animation eCffeCts cece cceccecceceeceneenseneeenseesteeeees 211 TPS RTA aotearoa eesti sweet atehon tae sweeteners secon AANE 221 Runing a SHUG SDOW ceiiiseriisirieiiirirrre sea nae ae r nEn ENNE NEE EEN EEEE LAA Chapter 10 Printing e mailing exporting and saving slide shows 225 RTOS orate aires case eet
23. and position the text box will expandif needed as you type To change the horizontal fat size see Resizing a text box to reposition the text box to a different part of the slide see Moving a text box 2 Rd ease the mou Se eg maa finished SO PAH BA k o w i FD B Lf N a ro st H Ss a a d ua ra o edit mode 21 aray hashed baa ath green resizing handles i i LA Type or paste your text in the text box a ep Bi pet a a a AW lick outside the text box to de select it EEE EEE EEE AGE OSI MIS Ndd A he Figure 31 Selected text box showing the green resizing handles and text toolbar In addition to the normal text boxes where text is horizontally aligned it is possible to insert text boxes where the text is aligned vertically This choice is available only when Asian languages are enabled in Tools gt Options gt Language Note Settings gt Languages Click on the E button in the drawing toolbar to create a vertical text box Note that when editing the contents the text is displayed horizontally Moving a text box In Normal view notice how the pointer changes from an arrow to an l beam as you move it over the text in a text box 1 Click when the pointer becomes an I beam The text box is now in edit mode with a gray border and green resizing handles 2 Move the I beam or pointer over the gray border Notice how it changes shape becoming
24. gt General the message shown in Figure 196 appears Click Keep Current Format to confirm that you want to save the file in Microsoft PowerPoint format You can deselect the Ask when not saving in ODF format checkbox to not show the message again unless you re enable it in the Options Chapter 10 Printing e mailing exporting and saving slide shows 243 OpenOffice org 3 0 Xx s T This document may contain formatting or content that cannot be 2 saved in the Microsoft PowerPoint 97 2000 XP file format Do you want to save the document in this format anyway Use the latest ODF file format and be sure all formatting and content is saved correctly Save in ODF Format Ask when not saving in ODF format Figure 196 Warning message when saving in Microsoft PowerPoint format Always save your work in Impress OpenDocument format odp before saving in Microsoft format Keep the Impress file as your working copy if you need to change the presentation change it in the Impress version and then save it again as PowerPoint You are much less likely to have problems than if you open a file previously saved in PowerPoint format edit it and save it again Tip Opening a PowerPoint file in Impress If you receive a file from someone in PowerPoint format and need to edit it in Impress here is how to 1 In OpenOffice org choose File gt Open from the menu bar 2 Under File type choose All files or Presentatio
25. se Text Text Animation Dimensioning Connector Line change _ Allow hanging punctuation Apply spacing between Asian Latin and Complex text Figure 42 The Asian Typography page options Creating bulleted and numbered lists The procedure to create a bulleted or numbered list is quite different depending on the type of text box used although the tools to manage the list and customize the appearance are the same In text boxes created automatically by Impress called AutoLayout the outline styles available are by default bulleted lists while for normal text boxes an additional step is required to create a bulleted list Creating lists in AutoLayout text boxes Every text box included in the available layouts is already formatted as a bulleted list therefore to create a bulleted list the only necessary steps are 1 From the Layout pane choose a slide design that contains a text box Those are easily recognizable from the thumbnail 2 Click in the text box that reads Click to add an outline 3 Type the text then press Enter to start a new bulleted line 4 The default list type is a bulleted list The mechanisms to change the list from bulleted to numbered and vice versa are explained in Changing the appearance of the list Press Shift Enter to start a new line without creating a new bullet or number The new line will have the same indentation of the previous line Press instead the button bullets on of
26. 1 In the Save In drop down list choose whether to save this changed toolbar for Impress or for a selected document 2 In the OpenOffice org Impress Toolbars section select from the Toolbar drop down list the toolbar that you want to customize Chapter 11 Setting Up and Customizing Impress 257 3 Click the Toolbar button on the right to display a drop down list of choices 4 To display or hide commands select or deselect the checkboxes in the Toolbar Content Commands section 5 To change the position of commands on a toolbar select a command and click the big up and down arrows to the right of the lists 6 You can create a new toolbar by clicking on the New button or customize existing toolbars by clicking on the Toolbar or Modify buttons and add commands to a toolbar by clicking on the Add button These actions are described below 7 When you are done customizing toolbars click OK to save your changes Creating a new toolbar To create a new toolbar 1 Choose Tools gt Customize gt Toolbars from the menu bar 2 Click New On the Name dialog type the new toolbar s name and choose from the Save In drop down list where to save this changed menu for the application for example Writer or for a selected document Toolbar Name New Toolbar O a Cancel save In OOo dev Writer ne The new toolbar now appears on the list of toolbars in the Customize dialog After creating a new toolbar you need
27. 6 Formatting Graphic Objects 151 Text Text Animation Text Pe Fit to frame Adjust to contour Spacing to borders Left Right Top Figure 112 Main dialog box to set the text properties The top section of the dialog box offers several options in the form of options Some of the options will be grayed out depending on the object to which the text will be attached Select Fit width to text to expand the width of the shape or line if the text is longer than it Select Word wrap text in shape to automatically start a new line when the edge of the shape is reached Select Fit height to text to expand the object height whenever it is smaller than the text set by default for lines Select Resize shape to fit text to expand a custom shape when the text inserted in the shape is too large Select Fit to frame to expand the text so that it fills all the available space Select Adjust to contour to make the text follow a curved line In the Spacing to borders section specify the amount of space to be left between the border of the shape or line and the text this is similar to the settings for indentation and spacing for paragraphs The text anchor grid is used to decide where to anchor the text The Full width option determines if the anchoring should be performed to the full width of the shape 152 OpenOffice org Impress Guide Text animation Use this page to specify spec
28. 90 degrees Black 45 degrees wide a e Line type Line color E Ela Figure 104 The Hatching fill dialog box 144 OpenOffice org Impress Guide Table 4 Properties of hatching patterns Property Meaning Spacing Determines the spacing between two lines of the pattern As the value is changed the preview window is updated Angle Use the mini map below the numerical value to quickly set the angle formed by the line to multiples of 45 degrees If the required angle is not a multiple of 45 degrees just enter the desired value in the edit box Line type Set single double or triple line for the style of the pattern Line color Use the list to select the color of the lines that will form the pattern Bitmaps The last type of fill for an area is the bitmap fill On the Area page chose Bitmap from the drop down list Select from the list of bitmaps the one to be used to fill the area Note that any imported bitmaps should be available in the list Set the size position and offset parameters as applicable in the right hand side of the page and then click OK to close the dialog box As Figure 105 shows when using a bitmap fill there are quite a number of parameters to be configured These are described in Table oF Area adon T cas reer tl Colors Gradients Lee pe Bones Fill Size Bitmap w L Original Width i00 es Gravel ral Relative Height 100 Ea w
29. If for example you need to create a organization chart diagram in one of the slides of your presentation you will surely want all the boxes to have consistent appearance meaning same line style same font type maybe same shadow and so on The easiest way to achieve this result with the minimum effort is to create a graphic style for the boxes and apply it to each box The major benefit is that if later on you decide to modify say the background color of the boxes all you need to do is modify the style 42 OpenOffice org Impress Guide Creating graphics styles As discussed above you cannot create new presentation styles You can create a new graphics style in two ways e Using the Style dialog box e From a selection Creating a new style using the Style dialog box Choose the Graphics icon at the top of the Styles and Formatting window To link a new style with an existing style first select that style and then right click and select New When styles are linked then when you change the base style for example by changing the font from Times to Helvetica all the linked fonts will change as well Sometimes this is exactly what you want other times you do not want the changes to apply to all the linked styles It pays to plan ahead The style dialog box is shown in Figure 24 It has 14 tabs each with several options If you are familiar with styles in Writer you will find that you already know how to set many of these
30. Impress Guide PDF options 231 encryption 236 passwords 236 security 236 user interface 233 PDF A 1 233 personal key 242 perspective tool 112 Picture toolbar 95 pictures AutoLayout 90 color adjustment 97 crop 98 deleting 99 filters 95 formatting 93 inserting from a file 89 inserting from a scanner 91 inserting from Gallery 91 moving 93 resizing 93 rotating 94 transparency 97 pivot point for rotation 133 planning a presentation 17 polygon 108 printing black and white 230 brochure 230 default settings 229 grayscale 228 quality 228 Professional Template Pack extension 264 Q quality of printing 228 quick editing option 249 Quickstarter 18 R range selection spreadsheet 161 Rehearse Timings 209 remove manual formatting 35 resizing pictures 93 resolution options 251 ring 109 rotating pictures 94 rounded rectangle 108 rulers 250 S screen settings 190 Position and Size dialog box 40 131 134 security of PDF 236 position of text 65 PowerPoint format opening 244 Save as 243 presentation backgrounds 20 designing 29 first slide 22 formatting 21 modifying 26 planning 17 title slide 22 transitions 20 Presentation Minimizer extension 264 Presentation Style dialog box 61 presentation styles 31 AutoLayout area 60 Presentation Wizard 18 249 Presenter Console extension 263 Print dialog box 226 print file directly 226 print options 246 252 Printer Options dialog bo
31. In Normal View display the desired slide Select the text or object you want to animate An object such as a graphic or an entire text box will have green handles around it when selected If you choose only Effect Fly In a portion of the text in a text box you may not see any green handles In the Tasks pane choose Custom E Animation Figure 162 Click Add The Custom Animation dialog Very fast ite box Figure 163 appears Choose an effect from one of the pages of this dialog box and choose the speed or duration of that te s Point 2 effect See the example on page 214 for 4 s Point 3 some hints on how to combine multiple effects To choose the animation to be applied when the object is placed on the screen use an j effect from the Entrance page for example a Fly In or Dissolve In Slide Show Use the Emphasis page to apply an effect that changes the font color or applies Automatic preview special effects to the text such as blinking Slide Transition text Figure 162 Task pane showing Custom Animation page To choose the effect to be applied when the object is leaving the page use the Exit page If you want the object to move along a line or curve select an animation from the Motion Paths page An example of this type of animation is provided in Example Setting up a motion path on page 217 Click OK to save the effect and return to the Custom Animation page on the Task pane
32. Random Bars Random Effects Split Venetian Blinds Wedge haal Speed Medium Automatic preview Figure 165 Choosing an entrance effect Start type showing On click icon Te Point 1 Point 2 Point 3 gt Point4 Play Slide Show d Automatic preview p Slide Transition Figure 166 Animation list showing four items Chapter 9 Slide Shows 215 Step 2 Apply the change font color effect to some list items Now we want to set each of the first three list items to change color when the following item appears on the slide To do this 1 Select the first three items on the slide not the animations list and click Add in the Custom Animation pane This time we go to the Emphasis page of the Custom Animation dialog box and choose Change Font Color as shown in Figure 167 Click OK to save this effect Custom Animation Entrance Emphasis Exit Motion Paths Basic Change Fill Color Change Font Change Font Color Change Font Style Change Line Color Spin Transparency Exating Blast Blink Figure 167 Choosing an emphasis effect 2 Notice that the three new animations are listed at the bottom of the animations list and the type of effect icon for these three effects in the second column is different from the icon for the first four effects see Figure 168 4 g
33. Slide Slide Sorter Delete Slide Slide Show ES Paste Figure 134 Slide pop up submenu submenu has changed need new pic Slides X Normal Qutine Notes Handout Slide Sorter 1 New Slide Delete Slide Rename Slide Slide Design Slide Layout Slide Transition 5 fal Hide Slide de Cut ES Copy a Figure 135 Left Pop up menu on the Slides Pane Right View tabs 180 OpenOffice org Impress Guide Adding renaming and removing slides Adding a new slide There are several equivalent ways to add a slide to a presentation e Select Insert gt Slide works in Normal and Outline view e Right click on the Slides pane and select New Slide from the pop up menu works in Normal Outline and Notes view e Right click on the main work area while in Slide Sorter view and select New Slide from the pop up menu e On the work area in Normal view right click on the active slide and select Slide gt New Slide The new slide is inserted after the current slide or in the position where the mouse was clicked If multiple slide masters exist the new slide will apply the master of the previous slide in the sequence Inserting a slide from another presentation You can insert slides from other presentations in three ways e Using Insert gt File With this method you can optionally ink the Slides instead of copying embedding them into the presentation e Copying and pasting e D
34. Table Properties icon to open the Format Cells dialog box Figure 52 Chapter 3 Adding and Formatting Text 81 Format Cells Font Font Effects Borders Background Line arrangement Line Spacing to contents Default Style Left 0 25cm COBEHE dlU Right 0 25cm 0 50 pt 1 00 pt 2 50 pt 4 00 pt 5 00 pt Synchronise 11 wt Li Top O lscm Bottom O l3cm inh Colour Iwhite al Figure 52 The Format Cells dialog box showing the Borders page This dialog box contains the following pages e Font see Font page on page 63 for a description of the available options e Font Effects see Font Effects page on page 64 for a description of the available options e Borders here you can set advanced properties not available from the Table Toolbar such as the spacing between the text and the border as well as setting the style of each individual border of the table separately This page also provides the same options as the line style line color buttons of the Table Toolbar e Background changes the background of the selected cells and provides the same functionalities of the Area Style Filling and Available Filling drop down menus of the Table Toolbar The Table Properties dialog box can also be accessed from the Note pop up menu that opens when right clicking on the table Position and size Tables are treated in Impress just like any other graphic object it is therefore possible to modify their position
35. This section describes several ways to insert a picture from an external source into the presentation Once the picture has been inserted it can be formatted extensively as explained later in this chapter Inserting a picture from a file Inserting a picture from a file is quick and easy If the layout of the Slide already contains a placeholder for a graphic see Figure 55 double click anywhere in the graphics frame This opens a dialog box for selecting the file to be inserted The detailed procedure is given below Click to add title Double click add graphics Tia Click to add an outline Figure 55 Slide with automatic layout including a placeholder for graphic object Chapter 4 Adding and Formatting Pictures 89 Whether you are using an AutoLayout for the placement of the picture or you are just inserting a picture follow these steps 1 Select Insert gt Picture When using an AutoLayout double click in the graphics frame instead 2 In the Insert Picture dialog box Figure 56 browse to the directory containing the desired picture 3 Select the file OOo recognizes a very large number of image types and if Preview is selected will display a reduced copy of the selected file 4 Click Open to place the picture on the current selected slide The picture is now displayed on the slide with green resizing handles around it Insert picture D Document Files Open Office 2 0 Graphics OO0 Screenshots
36. To modify this information go to Tools gt Options gt OpenOffice org section then select User Data e Page number inserts the page number of the slide e File name a field with the name of the file By default the fields are displayed with a gray background To remove the shading go to View in the menu bar and deselect Field Shading alternatively press Control F 8 Customizing fields The appearance of all the fields excluding the page number field can be customized from the corresponding field editor To access the field editor Figure 53 1 Move the cursor to the field and select it Chapter 3 Adding and Formatting Text 83 2 Select Edit gt Fields from the menu bar 3 Select the desired format in the dialog box that appears 4 Click OK when satisfied A similar list of format choices can be accessed by selecting the Tip field and right clicking Edit Field Field type Language English UK Format Figure 53 Setting the Time format for a time field Modifications to the page number fields can be done in two different ways e Select the field and apply the formatting manually e Switch to the slide master editing mode View gt Master gt Slide Master then modify the Background object style as desired Once back in Normal view insert the page numbers from the Insert gt Page Number box See Chapter 2 for more information about editing a slide master Tips on use of fields Whe
37. a four headed arrow or a similar shape depending on the operating system and user s settings Chapter 3 Adding and Formatting Text 55 3 When the four headed arrow appears click and drag to move the text box An empty dashed line box shows where your text box will be placed 4 Release the mouse button when the text box is in the desired position Resizing a text box In Normal view when the green resizing handles are displayed move the I beam or pointer over any handle Notice how the pointer Changes shape indicating in what direction the text box will be resized The corner handles change the two dimensions of the text area Simultaneously while the four handles in the middle of the sides modify only one of the dimensions When the two headed arrow is displayed click and drag to resize the text box To maintain the proportions of a text box while resizing press Tip and hold the Shift key then click and drag Make sure to release the mouse button before releasing the Shift key OOo also provides a different type of text box which resizes horizontally to automatically fit the text as it is inserted To insert an auto resizing text box click on the T Icon in the text toolbar see Figure 31 and then click on the place in the slide where you want the first letter of the text to appear If the text toolbar is not visible choose View gt Toolbars gt Text For more accurate control over the shape size and position
38. a presentation and are not fully described in this book To create more advanced graphic objects the reader is invited to use OpenOffice org Draw and then to import the graphic object created there into an Impress slide See the Draw Guide for more details The Drawing toolbar The Drawing toolbar collects the majority of the tools normally used to create graphic objects If this toolbar is not showing select View gt Toolbars gt Drawing from the main menu bar Lotito ytd yedye b mE e Te 4 OPO S O Ork 1 Select 4 Rectangle 7 Vertical Text 10 Basic Shapes 13 Flowcharts 2 Line 5 Ellipse 8 Curve 11 Symbol Shapes 14 Callouts 3 Arrow 6 Text 9 Connector 12 Block Arrows 15 Stars Figure 67 First section of Drawing toolbar with drawing objects tools The toolbar can be divided into two parts The first part contains drawing objects as shown in Figure 67 The tools in this part of the Drawing toolbar are e Select selects objects To select multiple objects click on the top leftmost object and while keeping the mouse button pressed drag the mouse to the bottom rightmost object of the intended selection A marching ants rectangle identifying the selection area is displayed It is also possible to select several objects by pressing the Control button while selecting the individual objects e Line draws a Straight line e Arrow draws a straight line ending with an arrowhead The arrowhead will be placed where you release the mou
39. advance to the next slide manually on mouse click or automatically If you choose automatically you can specify how long the slide remains visible before it automatically advances to the next slide If you want the effect you just defined to apply to all slides in the show click the Apply to All Slides button To preview the transition effect click the Play button To start the slide show from the current slide so you can see all the transitions click the Slide Show button Tasks View 7 4 b Master Pages gt Layouts gt Table Design amp Custom Animation v Slide Transition Apply to selected sides No Transition Wheel Clockwise 2 Spokes Wheel Clockwise 3 Spokes Wheel Clockwise 4 Spokes Modify transition On mouse click _ Automatically after 15sec Apply to All Slides Automatic preview Slide Show Figure 161 Task pane showing Slide Transition page Playing a sound throughout the presentation You can use the Slide Transition pane to set up Impress so that a sound or a song is played throughout the presentation To do that 1 Select the slide where you want the sound to start and go to the Slide Transition pane 210 OpenOffice org Impress Guide 2 In the Modify transition section select the entry Other sound from the Sound drop down menu 3 Select the Loop until next sound checkbox if you want the sound to restart once it is finished Caution Do not cl
40. and choose Import Template from the drop down menu A standard file browser window opens 3 Find and select the template that you want to import and click Open The file browser window closes and the template appears in the selected template folder 4 If you want type a new name for the template and then press Enter Exporting a template To export a template from a template folder to another location 1 Inthe Template Management dialog box double click the folder that contains the template you want to export A list of all the templates contained in that folder appears underneath the folder name 2 Click the template that you want to export 3 Click the Commands button and choose Export Template from the drop down menu The Save As window opens Find the folder into which you want to export the template and click Save 52 OpenOffice org Impress Guide OpenOf ficeorg3 Chapter 3 Adding and Formatting Text Introduction This chapter describes the different ways to add text to slides and format the text Text in slides is contained in text boxes There are two ways to add text boxes to a slide e Choose a predefined layout from the Layouts section of the Tasks pane as described in Chapter 1 These text boxes are called AutoLayout text boxes e Create a text box using the text tool This chapter describes how to create modify use and delete text boxes discusses the various types of text that can be inse
41. are marked as hidden in the presentation 228 OpenOffice org Impress Guide Under Page options e Default prints the slides full size e Fit to page scales down slides so they fit on the paper in the printer e Tile pages prints several slides on a page if the slides are smaller than the paper e Brochure is discussed in Printing a brochure on page 230 e Paper tray from printer settings specifies that the paper tray to be used is the one defined in the printer setup Selecting default print options Selections on the Printer Options dialog box over ride any default settings To specify default settings for printing use Tools gt Options gt OpenOffice org Impress gt Print The page displayed contains the Same choices as the Printer Options dialog box Other printer settings are found in Tools gt Options gt OpenOffice org gt Print as shown in Figure 182 Use this page to specify quality settings for printing and whether to have OOo warn you if the paper size or orientation of your document does not match the printer settings Options OpenOffice org Print E OpenOffice ort P User a Reduce print data General Settings for Printer Memory a View Printer Print to file Print Reduce transparency Paths in Automatically Fonts No transparency Security Appearance Reduce bitmaps Accessibility lava High print quality Online Update Load Save Language Settings OpenOffice
42. click the picture Select Position and Size from the context menu and make sure that Keep ratio is selected Then adjust the height or width to the size you need Caution As you adjust one dimension both dimensions will change A Failure to do so will cause the picture to become distorted Remember also that resizing a bitmap image will reduce its quality better by far to create an image of the desired size outside of Impress 3 Adding text to a slide If the slide contains text click on Click to add an outline in the text frame and then type your text The Outline styles from 1 to 10 are automatically applied to the text as you insert it You can change the outline level of each paragraph as well as its position within the text using the arrow buttons on the Text Formatting toolbar see Outline view on page 11 Step 4 To create additional slides repeat steps 1 3 Modifying the appearance of slides To change the background and other characteristics of all slides in the presentation you need to modify the slide master or choose a different slide master A Slide Master is a slide with a specified set of characteristics which is used as the beginning point for creating other slides These characteristics include the background objects in the background formatting of any text used and any background graphics OOo uses three interchangeable terms for this one concept Master slide slide master and master page all
43. created in different ways in Impress e From the 3D Objects toolbar The 3D Objects tool is not included in the default Drawing toolbar To include it click on the small triangle at the end of the toolbar select Visible Buttons and select 3D Objects from the list On the Drawing toolbar click on the triangle by the 3D Objects icon to display the extended 3D Objects toolbar Figure 74 3D Objects X ag 2 g amp Q2ee Figure 74 3D Objects extended toolbar e From Convert menu as Rotation Select an object right click on it then select Convert and select To 3D Rotation Object e From the Extrusion on off icon on the drawing toolbar Select the shape to which apply a 3D effect then click the 9 button on the Drawing toolbar see Figure 75 You can not apply extrusion to rectangular and oval shapes created using the rectangle and the oval tools respectively To create a rectangle or oval with 3D effects select the desired A Shape from the basic shapes menu Alternatively right click on the object then select Convert gt To 3D Note though that in this case the Extrusion on off menu will not be enabled Caution Although Impress offers advanced functions to manipulate 3D objects this book describes only the 3D settings applicable to an object with Extrusion enabled For additional information on how to use advanced 3D effects such as geometry and shading refer to the Draw Guide Click on 8 to activate the e
44. easily insert a duplicate slide in your presentation You could assign the Insert key as a logical shortcut for this purpose as described below 1 Choose Tools gt Customize 2 On the Customize dialog box pick the Keyboard page Figure 209 3 As the shortcut key assignment is only relevant with Impress and not OpenOffice org in general select the Impress button at the upper right corner of the Keyboard tab 4 Next select Insert in the Category list and Duplicate Slide in the Function list 5 Now select the shortcut key nsert in the Shortcut keys list and click the Modify button at the upper right 6 Click OK to accept the change Now the Insert shortcut key will insert a duplicate slide immediately after the currently selected Slide 1 All existing shortcut keys for the currently selected Function are listed in the Keys selection box Since there was no currently assigned shortcut for the Insert gt Duplicate Slide function the Keys list was empty If it had not been and you wished to reassign a Note shortcut key combination that was already in use you would first have had to Delete the existing Key 2 Shortcut keys that are greyed out in the listing on the Customize dialog box such as F1 and F10 are not available for reassignment 260 OpenOffice org Impress Guide Application View Templates Figure 209 Customizing keyboard shortcuts Duplicate Slide Delete Contents uno InsertApplet
45. images with the exception of the shadow setting that applies a shadow to the image Cropping pictures Impress 3 provides two ways to crop a picture interactively new in OOo 3 or using a dialog box The interactive method is easier to use but the dialog box provides more precise control You can use both methods first cropping interactively then using the dialog box to fine tune the result Chapter 4 Adding and Formatting Pictures 97 To crop a selected picture interactively click the Crop icon amp l on the Picture toolbar Figure 60 A set of crop marks appears around the picture see Figure 63 OOo Authors Figure 63 Interactive crop marks U When you place the cursor over any of the crop marks the cursor changes shape Drag the mark to crop the picture Click outside the picture to deactivate cropping mode To crop using the dialog box right click a selected picture and choose Crop Picture or choose Format gt Crop Picture from the menu bar keep image size Left 0 00 Right 0 00 Scale Width 45 Height 45 Image size Width 10 69 23 83 x 17 83 Height 8 007 Original Size Figure 64 The options available when cropping a picture The Crop dialog box Figure 64 has the following options e Keep scale Keep image size buttons when Keep scale is selected default cropping the image does not alter the scale of the picture When Keep image size is selected cropping produces enl
46. in Using slide animation effects on page 211 e Change slides by clicking on background advances to the next slide when you click on the background of a slide Other ways of advancing to the next slide include pressing the spacebar on the keyboard e Presentation always on top prevents any other program window from appearing on top of the presentation In the Multiple monitors section you can choose which monitor to use for full screen slide show mode if the current desktop is displayed on more than one monitor If the current desktop spans only one monitor or if the multiple monitor feature is not supported on the current system you cannot select another monitor By default the primary monitor is used for slide show mode This multiple monitors setting are not a property of the document but are instead saved in the user configuration This means that if you open the presentation on a different computer the local settings are applied Note Hiding slides so they do not appear in a show You may not want to show all of the slides in a particular show You can either hide some of the slides or set up a custom slide show Which method is best depends on your needs For example you may have draft slides that you will show when they are finished or you may have some slides that contain information for yourself not your audience To hide a slide 1 In the Slides pane or in Slide Sorter view select the slides that you wan
47. in the text box showing Click to add notes and type or paste text or graphics as needed 4 To add notes to another slide select it in the Slides pane The Notes view changes to show the selected slide 5 When done entering notes return to Normal view Normal Outine Notes Handout Slide Sorter irha Making an Impression Figure 145 The work area in Notes view Formatting notes It is highly recommended to use the Notes Master and the Notes Presentation style to format the appearance of notes rather than formatting them for each slide individually All the formatting guidelines given in this section can be applied to either the Notes Master or to the Notes Presentation style Chapter 8 Adding and Formatting Slides Notes and Handouts 193 To open the Notes Master Figure 146 choose View gt Master gt Notes Master from the menu bar Normal Outine Notes Handout Slide Sorter J Click to move the slide Cikk to edi me mies iamai Figure 146 Notes Master View Formatting the Notes page To format the Notes page 1 Switch to Notes view click the tab in the main work area or select View gt Notes from the menu bar 2 Select Format gt Page from the menu bar or right click and choose Page Setup from the pop up menu to open the Page Setup dialog box shown in Figure 147 3 Set the desired parameters The Page Setup dialog box for notes is the same as the dialog box for slides
48. in this way Changing the appearance of the list You can fully customize the appearance of a list changing the bullet type or numbering for the entire list or for single entry All the changes can be made using the Bullets and Numbering dialog box which is accessed by selecting Format gt Bullets and Numbering or by ies T clicking on the Bullets and Numbering icon on the text formatting toolbar Chapter 3 Adding and Formatting Text 71 Selecting the entries For the entire list 1 Select the entire list or click on the gray border of the text box so that just the green resizing handles are displayed 2 Select Format gt Bullets and Numbering or click on the Bullets and Numbering icon a 3 The Bullets and Numbering dialog box Figure 43 contains five tabs Bullets Numbering type Graphics Position and Customize e Ifa bulleted list is needed select the desired bullet style from the six default styles available on the Bullets page e Ifa graphics style is needed select one from those available on the Graphics page e Ifanumbered list is needed select one of the 6 default numbering styles on the Numbering type page Later in this section is an explanation on how to add further bullets and numbering styles to the existing ones Bullets and Numbering Bullets Numbering type Graphics Position Customize Selection Help Figure 43 The Bullets and Numbering dialog box For a single line in t
49. including its transition effect Tip Running the slide show To run the slide show do one of the following e Click Slide Show gt Slide Show on the main menu bar e Click the Slide Show button on the Presentation toolbar Figure 13 or the Slide Sorter toolbar Figure 5 e Press F3 or F9 If the slide transition is Automatically after x seconds let the slide show run by itself If the slide transition is On mouse click do one of the following to move from one slide to the next e Use the arrow keys on the keyboard to go to the next slide or to go back to the previous one e Click the mouse button to advance to the next slide e Press the Spacebar on the keyboard to advance to the next slide When you advance past the last slide the message Click to exit presentation appears Click the mouse or press any key to exit the presentation To exit the slide show at any time including at the end press the Esc key Chapter 1 Introducing Impress 27 OpenOf ficeorg3 Chapter 2 Using Slide Masters Styles and Templates Designing a presentation In addition to careful planning of the content as discussed in Chapter 1 you need to plan the appearance of the presentation It is best to do this after you have developed an outline because the outline will determine some of the requirements for the slides appearance For example e What color combinations background and text will both look good and
50. insertion into your presentation if possible Rotating a picture As for the position and the size rotation of a picture can be done manually or using a dedicated dialog box The Rotation dialog box is described in Chapter 6 Formatting Graphic Objects To rotate a picture manually do as follows 1 Select the picture if necessary so that the green handles around it Show 2 Click the Rotate button IG on the Drawing toolbar This toolbar is usually located at the bottom the screen but it can be undocked and used as a floating toolbar If the toolbar is not showing select View gt Toolbars gt Drawing The Drawing toolbar is discussed in detail in Chapter 5 Creating Graphic Objects The icons representing the functions in the toolbars are different depending on the operating system used and on Note whether OOo has been customized for the Linux distribution in use or not When in doubt hover the mouse over the icons and wait for the tooltip to appear showing the name of the button 3 Eight red circular handles replace the green square handles as Shown in Figure 59 Move the mouse over one of the corner handles and the mouse cursor shape will change Click the mouse and move in the direction in which you want to rotate the picture 4 When satisfied release the mouse button 94 OpenOffice org Impress Guide At step 2 a black crosshair with a circle D appears in the middle of the picture this represents the
51. it will remain in the same hierarchical directory Caution structure For example it could be created on a notebook A computer from which the presentation will be given to typically a group of clients If the presentation file is to be distributed however the picture Should be embedded to avoid the missing picture syndrome when the presentation is finally given on a different computer Once the picture is inserted you may need to reposition it and modify its size How to do that is explained in Chapter 4 Adding and Formatting Pictures If you want the image to blend with the background you can set the background color of the picture as transparent Select the picture then chose Tools gt Eyedropper from the menu bar Tip Check the first checkbox and then move the mouse on the picture and click on the color you would like to make transparent This color appears next to the checkbox Make sure that Replace with is set to Transparent and click Replace Chapter 2 Using Slide Masters Styles and Templates 37 In addition to pictures you can add a number of other background objects for example decorative lines text and shapes Figure 20 is an example of a slide master with a custom background gradient a background picture another picture in the top right corner some decorative lines and some customized presentation styles OOoAuthors Click to edit the title text format Click to edit the outline text fo
52. lines and it is not normally used in presentations For further details refer to the Draw Guide e The remaining pages Text Text animation Connector Line Area Shadowing and Transparency contain the same options as the dialogs for manual formatting of the Line Area Text and Connectors they are discussed in this chapter In most of the cases you will not need to configure the Note parameters of every page for example to create a simple line style you will probably only use 3 of the 15 pages Graphics Styles MyRectangle Text Text Animation Bimensioning Connector Alignment Asian Typography Tabs Organizer Line Area Shadowing Transparency Font Font Effect Indents amp Spacing Name MyRectangle Category Contains Invisible Ultrafine dashed 0 04inch 0 18inch 0 18inch Gradient Linear Blue White Hatching 1 Bitmap 1 Shadow spacing X 01 Shadow spacing Y 01 OK Cancel Help Reset Figure 90 The dialog box for defining a custom graphics style Chapter 6 Formatting Graphic Objects 129 To apply a style select the object or objects and click on the style from the Styles and Formatting window If the window is not showing press F11 or click the Styles and Formatting icon at the left hand end of the formatting bar or select Format gt Styles and Formatting from the menu bar Press F11 again when the dialog box is not needed to maximize the workspace area
53. made To revert to the default values click the Reset button in the bottom right corner Using the Customize page you can create complex structured layouts for example a nested list with numbering followed by bullets as in Figure 46 Chapter 3 Adding and Formatting Text 75 0 OoAuthors Open Source Development 1 Collaborative environment 2 May or may not cost money Cost is usually for Support Enhancements 3 Source is available to end user Figure 46 Nested list with mixture of numbers and bullets Changing the order or the outline level lines Click once in a line of text to place the cursor in it then click on the Outline tab to the right of the Normal tab in the Workspace and use the Promote Demote buttons in the Text Formatting toolbar to move the text to the appropriate position and give it the appropriate outline level T The button with the arrow pointing left promotes the list entry by one level for example from Outline 3 to Outline 2 the right arrow button demotes the list entry by one level the up and down arrow buttons move the list entry Numbering adjusts automatically You can also use the Tab key and Shift Tab keys to promote Tip and demote the outline level of a line in a list 76 OpenOffice org Impress Guide Using tables Tables are a powerful mechanism to convey tasks View x structured information quickly so they b Master Pages represent an important to
54. move the legend to a different place Pie charts allow moving of individual wedges of the pie in addition to the choice of exploding the entire pie Chapter 7 Inserting Spreadsheets Charts and Other Objects 171 1 Double click the chart so that is enclosed by a gray border 2 Click any of the elements the title the legend or the chart graphic to select it Green resizing handles appear 3 Move the pointer over the selected element When it changes Shape click and drag to move the element 4 Release the mouse button when the element is in the desired position If your graphic is 3D round red handles appear which control the three dimensional angle of the graphic You cannot resize or reposition the graphic while the round red handles are showing Note With the round red handles showing Shift Click to get the green resizing handles You can now resize and reposition your 3D chart graphic See the following tip You can resize the chart graphic using its green resizing handles Tip Shift Click then drag a corner handle to maintain the proportions However you cannot resize the title or the key Changing the chart area background 1 The chart area is the area surrounding the chart graphic including the optional main title and key 2 Double click the chart so that it is enclosed by a gray border 3 Select Format gt Chart Area The Chart Area window appears see Figure 120 4 Choose the desire
55. new slide uses the same layout as the current slide Appendix A Keyboard Shortcuts 207 Shortcut keys Shortcut Keys Plus key Minus key Times x key number pad Divide key number pad Shift Ctrl G Shift Ctrl Alt A Ctrl click Shift Ctrl K Shift Ctrl K Ctrl Plus key Shift Ctrli Plus key Ctrl Minus key Shift Ctrl Minus key in the Normal View Zoom in Zoom out Fit page in window Zoom in on current selection Group selected objects Ungroup selected group Enter a group so that you can edit the individual objects of the group Click outside the group to return to the normal view Combine selected objects Split selected object This combination only works on an object that was created by combining two or more objects Bring to Front Bring Forward Send Backward Send to Back 268 OpenOffice org Impress Guide Shortcut Keys in slide shows Shortcut Keys Esc End presentation Spacebar or Right arrow or Play next effect if any else go to next Down arrow or Page Down or Slide Enter or Return or N Alt Page Down Go to next slide without playing effects number Enter Type a number of a slide and press Enter to go to the slide Left arrow or Up arrow or Play previous effect again If no previous Page Up or Backspace or P effect exists on this slide show previous Slide Alt Page Up Go to the previous slide without playing effects Home Jump to fi
56. on a slide and the dialog box to create a new Guide 116 OpenOffice org Impress Guide Normal Gutine Notes Handout Slide Sorter LTS Honzontal I io _ Figure 79 Gridline snap lines and snap point on a slide Converting an object to a different type You can convert an object into a different type Right click on the object and select Convert to display a menu Figure 80 containing the following options e To Curve converts the selected object to a B zier curve e To Polygon converts the selected object to a polygon After the conversion choose Edit Points to edit the shape e To Contour converts the selected object to a polygon or a group of polygons If the conversion creates a group of polygons for example when you convert a text object then press F3 to enter the group before you can select an individual polygon e Convert to 3D converts the selected object to a three dimensional 3D object e Convert to 3D Rotation Object creates a three dimensional Shape by rotating the selected object around its vertical axis e To Bitmap converts the selected object to a bitmap e To metafile converts the selected object to Windows Metafile Format WMP containing both bitmap and vector graphic data Chapter 5 Creating Graphic Objects 117 Pfr e 3 Line Area Text Position and Size Character Paragraph Arrange Align
57. org Impress OpenOffice org Base Charts Internet Printer warnings d Paper size H A A A d Faper orientation O Resolution 200 IPT 7 efault Indude transparent objects Figure 182 Print options for OpenOffice org Reduce gradients Gradient stripes Intermediate color _ Convert colors to grayscale Cancel Chapter 10 Printing e mailing exporting and saving slide shows 229 Printing in black and white on a color printer You may wish to print documents in black and white on a color printer to save expensive color ink or toner or to make handouts of slides with dark backgrounds easier to read Several choices are available To print the current document in black and white or grayscale 1 Click File gt Print to open the Print dialog box Figure 180 2 Click Properties to open the properties dialog box for the printer The available choices vary from one printer to another but you Should find an option for Color See your printer s help or user manual for more information 3 The choices for color may include black and white or grayscale Choose one of these Grayscale is best if you have any graphics in the document Click OK to confirm your choice and return to the Print dialog box then click OK again to print the document To set up OOo to print all color text and graphics as grayscale 1 Click Tools gt Options gt OpenOffice org gt Print to display the dialog box shown in Figure 182 2 Sel
58. pivot point for the rotation Normally the center of the picture will be just fine but on some occasions you may E a wish to rotate around a corner or even around a point outside the picture to do that click on the crosshair and drag it to the desired position before applying the rotation as shown in Figure 59 To restrict the rotation angles to multiples of 15 degrees press the Shift key while rotating the graphic This is very handy to rotate pictures of right angles for example from portrait to landscape or vice versa Figure 59 Shape showing the red rotating handles Formatting using the Picture toolbar When a picture is selected the Picture toolbar Figure 60 becomes available This toolbar provides a number of formatting options which are described in this section If the picture toolbar does not show when an image is selected display it by selecting View gt Toolbars gt Picture from the menu bar iR De A Pox taae Figure 60 The Picture toolbar Applying filters Use the left most icon on the toolbar to apply various filters to the selected picture The best way to judge if a filter works for your picture is to try it step 4 of the following procedure explains how to undo To apply a filter 1 Select the image so that the green handles around it show 2 Click on the magic wand icon N inthe Picture toolbar The toolbar will expand to show the icons in Figure 61 3 Select the filter to apply To
59. points on the screen These points will not display or print as part of a presentation Grid _ Snap to grid Visible grid Resolution Subdivision Horizontal 0 40 Horizontal 1 _ point s Vertical 0 40 j Vertical i a point s Synchronize axes Snap Snap position L To snap lines _ When creating or moving objects To the page margins Extend edges To object frame _ When rotating 15 00 degrees _ To object points Point reduction 15 00 degrees Snap range 5 Pixels Figure 202 Specifying grid options for Impress Resolution section Here you can set the unit of distance for the spacing between horizontal and vertical grid points and subdivisions intermediate points of the grid Synchronize axes changes the current grid settings symmetrically Snap section To snap lines snaps the edge of a dragged object to the nearest snap line when you release the mouse button You can also use the Snap to ir Li j Guides icon on the Options toolbar To the page margins aligns the contour of the graphic object to the nearest page margin The cursor or a contour line of the graphics Chapter 11 Setting Up and Customizing Impress 251 object must be in the snap range You can also use the Snap to Page Margins icon i on the Options toolbar To object frame aligns the contour of the graphic object to the border of the nearest graphic object The cursor or a contour line of the graphics object must be in the snap
60. range You can also use the Snap of to Object Border icon on the Options toolbar To object points aligns the contour of the graphic object to the points of the nearest graphic object The cursor or a contour line of the graphics object must be in the snap range You can also use the Snap oe to Object Points icon on the Options toolbar Snap range defines the snap distance between the mouse pointer and the object contour Impress snaps to a snap point if the mouse pointer is nearer than the distance selected in the Snap range box Snap position section When creating or moving objects restricts graphic objects vertically horizontally or diagonally 45 when creating or moving them You can temporarily deactivate this setting by pressing the Shift key Extend edges creates a square based on the longer side of a rectangle when the Shift key is pressed before you release the mouse button This also applies to an ellipse a circle will be created based on the longest diameter of the ellipse When the Extend edges box is not marked a square or a circle will be created based on the shorter side or diameter When rotating restricts the rotation of graphic objects within the rotation angle that you selected in the When rotating box If you want to rotate an object outside the defined angle press the Ctrl key when rotating Release the key when the desired rotation angle is reached Point reduction defines the angle for point redu
61. refer to a slide Note that is used to create other slides This book however will use only the term slide master except when describing the user interface Impress has five pre packaged slide masters found in the Master Pages section of the Tasks pane Figure 2 You can also create and Chapter 1 Introducing Impress 25 Save additional slide masters See Chapter 2 for information on creating and modifying slide masters Modifying the slide show Now review the entire presentation and answer some questions Run the slide show at least once before answering them You might want to add some questions of your own 1 Are the slides in the correct order If not some of them will need to be moved 2 Would an additional slide make a particular point clearer If so another slide needs to be created 3 Would some custom animations help some of the slides Advanced technique 4 Should some of the slides have a different slide transition than others The transition of those slides should be changed 5 Do some of the slides seem unnecessary Delete the affected slide or Slides after checking if they are indeed unnecessary If one or more slides seems to be unnecessary hide the slide or Slides and view the slide show a few more times to make sure To hide a slide right click the slide in the Slides pane Select Hide Slide in the pop up menu Do not delete a slide until you have done this otherwise you may have to create t
62. selected elements of a slide are listed Animation can be added to selected elements of a slide and it can also be changed or removed later Slide Transition Fifty six transitions are available including No Transition You can select the transition speed slow medium fast You can also choose between an automatic or manual transition and how long you want the selected slide to be shown automatic transition only Workspace The Workspace has five tabs Normal Outline Notes Handout and Slide Sorter as seen in Figure 9 These five tabs are called View Buttons There are also many toolbars that can be used during slide creation they are revealed by selecting them with View gt Toolbars The actual Workspace section is below the View Buttons This is where you assemble the various parts of your selected slide 10 OpenOffice org Impress Guide Fach view is designed to ease the completion of certain tasks In summary e Normal view is the main view for creating individual slides Use this view to format and design slides and to add text graphics and animation effects e Outline view shows topic titles bulleted lists and numbered lists for each slide in outline format Use this view to rearrange the order of slides edit titles and headings rearrange the order of items in a list and add new slides e Notes view lets you add notes to each slide that are not seen when the presentation is shown e Slide Sorter view shows
63. step is to draw a curve with the shape you want for the arrowhead The arrowhead must be a curve A curve is something you could Note draw without lifting a pencil For example Sv is a curve but C is not a curve 2 Select the curve With the resizing handles showing select Format gt Line from the menu bar or right click and choose Line from the pop up menu 3 Go to the Arrow styles page Figure 96 click the Add button type a name for the new arrow style and click OK 4 Now you can access the new style from the Arrow style list When you select the name of the new style it is shown at the bottom of the dialog box Chapter 6 Formatting Graphic Objects 137 Line Line Styles Arrow Styles Organize arrow styles Title Arrow Add e l Add a selected object to create new arrow styles Figure 96 Advanced options for creating arrow styles Formatting areas Impress offers many different options for formatting the fill of an area 1 Start by selecting the object to which the formatting will be applied 2 When the resizing handles appear select Format gt Area from the menu bar The dialog box shown in Figure 97 is displayed Area Shadow Transparency Colors Gradients Hatching Bitmaps Fill E cray C Light gray E Light blue E Light green GS Light magenta Yellow L White E Gray 30 MS Gray 70 Pe craw ANI Figure 97 Area page of the area formatting dialog box
64. terminating at the glue point To maintain the relative position of the glue point when resizing the object make sure that the Glue point relative icon highlighted in Figure 73 is selected Deselecting the Glue point relative icon enables the next six icons of the toolbar use these to fix the position of the gluepoint during the resizing of the object Hover the mouse over the buttons to obtain a tooltip giving a short description of its function To delete a custom glue point select it with the mouse and press the Delete key Setting custom glue points is particularly useful where multiple connectors terminate on the same side of a shape or where the default glue point position is not satisfactory To move a predefined or newly inserted glue point 1 Select the glue point tool from the drawing toolbar see Figure 71 2 Click on the glue point you want to move The glue point should now be highlighted 3 Keep the mouse button pressed and drag the glue point to the desired position Release the mouse button Glue points are placed by default on the grid see the section Alignment using the grid and snap guides on page 115 for information however it is sometimes required to fine tune the position of the glue point depending on the shape To do this keep the Control key pressed while dragging the glue point to the new position Tip 110 OpenOffice org Impress Guide Working with 3D shapes 3D graphic objects can be
65. the page in Normal view and choosing Snap Lines or by selecting View gt Guides from the menu bar A submenu with three options opens e Visible Guides Snap Lines Visible the guides are shown on the slide e Snap to Guides Snap to Snap Lines the anchor points of the objects snap to the guides when the objet is moved or resized e Guides to Front Snap Lines to Front the guides are brought to the foreground and cover the objects The main menu uses the term Guides but the pop up menu Note refers to Snap Lines To create a new Guide 1 Right click on an empty part of the work area and select Insert Snap Point Line from the pop up menu 2 In the dialog box that appears specify the type Point Vertical line or Horizontal line 3 Depending on the choice made the two edit fields X and Y become active enter the position of the Guide 4 Click OK to close the dialog box When positioning the Snap Guides it is useful to display the Tip rulers To do so select View gt Rulers Ti Drag a Snap Guide directly onto the slide by clicking on the ruler Ip and then dragging onto the slide To edit a Guide 1 Right click next to or on the guide to be edited 2 Select Edit Snap line from the pop up menu 3 Enter the new value or values and click OK To delete a Guide 1 Right click next or on the guide to be deleted 2 Choose Delete Snap line from the pop up menu Figure 79 show the three types of guides the grid
66. the preview box as you choose them 18 OpenOffice org Impress Guide Presentation Wizard Type Empty presentation From template gt Open existing presentation Preview C Do not show this wizard again Figure 9 Using the Presentation Wizard to choose the type of presentation 1 Select Empty presentation under Type It creates a presentation from scratch From template uses a template design already created as the basis for a new presentation The wizard changes to show a list of available templates Choose the template you want More details can be found in Chapter 2 Open existing presentation continues work on a previously created presentation The wizard changes to show a list of existing presentations from which you can choose the one you want Note 2 Click Next The Presentation Wizard step 2 appears Figure 10 Shows the Wizard as it appears if you selected Empty presentation at step 1 If you selected From template an example Slide is shown in the Preview box 3 Choose a design under Select a slide design The slide design section gives you two main choices Presentation Backgrounds and Presentations Each one has a list of choices for slide designs If you want to use one of these other than lt Original gt click it to select it Chapter 1 Introducing Impress 19 Impress provides about 25 types of Presentation Backgrounds that you can select from the list shown in Figure 10 lt Or
67. the stack The other three tools work on the relative positions of two objects e In front of object brings the selected object in front of the second selected object e Behind object brings the selected object behind the second selected object e Reverse swaps the stacking order of two selected objects To use the In front of object and Behind object tools 1 Select the first object by clicking on it 2 When the green handles show select the desired arrange action 3 The mouse pointer changes to a pointing hand Click on the second object Flipping shapes To flip an object or group right click on it and select either Flip gt Vertically or Flip gt Horizontally The object will be flipped around an imaginary axis horizontal and vertical respectively passing through the center of the object or group If these two commands are used often it may be advisable to add them to the Drawing toolbar 114 OpenOffice org Impress Guide Aligning shapes Use the alignment tools to adjust the relative position of a graphic object compared to another object Clicking on the Alignment icon in the Drawing toolbar opens the extended toolbar Figure 78 The same alignment options are available from the right click menu E m He de g l EH La Figure 78 The Align extended toolbar The toolbar has six icons The first three determine the horizontal alignment of the selected objects Left Cen
68. there Position Y offset This will have the same effect of the X offset but will work on the height of the bitmap Position Tile When this option is selected the bitmap will be tiled to fill the area The size of the bitmap used for the tiling is determined by the Size settings Position Autofit Stretches the bitmap to fill the whole area Selecting this option disables all the size settings Offset Row If tiling is enabled offsets the rows of tiled bitmaps by the percentage entered in the box so that two Subsequent rows are not aligned Offset Column If tiling is enabled offsets the columns of tiled bitmaps by the percentage entered in the box so that two subsequent columns of bitmaps are not aligned The way some of these parameters work is difficult to describe the best way to understand them is to use them Some examples of bitmap fills are given in Figure 106 along with the parameters used 146 OpenOffice org Impress Guide shuthars A H y GJ Authors EO ovat hos e octAuthers lt octAuthors eo A7 DUsAuthors DOsAuthors _ petauthors oe uthors eye Authors Original bitmap Original size Anchor to lett corner Ho offet Original size Anchor middle 00 column oft set Relate size 35 width 25 height Anchorto top leftcomer No offset Figure 106 Some examples of bitmap fill Creating and importing bitmaps As for the other types of fill OOo comes with a
69. to the Selected slides list after the slide that is highlighted in that list The last slide added is highlighted unless you select a different one For example you may have added Slides 1 2 3 and 9 in that order Slide 9 will be highlighted If Tip you now want to add slide 15 between slides 2 and 3 select 2 in the Selected slides list then select slide 15 in the Existing slides list and click gt gt You can also add slide 15 at the end of the Selected slides list and then drag it up to where you want it in the sequence Editing deleting or copying a custom slide show To edit a custom slide show add remove or change the order of Slides or change the name of the show select it in the Custom Slide Shows dialog box Figure 159 and click Edit To delete a custom slide show select it in the Custom Slide Shows dialog box and click Delete Deletion is immediate no confirmation message appears To create a copy of a slide show select it in the Custom Slide Shows dialog box and click Copy You can now edit the copy to rename it or add remove or change the order of slides in it You can run a custom slide show for example to test it from the Custom Slide Shows dialog box if the Use Custom Slide Show checkbox is selected Select the slide show from the list and click Start When you are done working with custom slides shows click Close to Save all changes and close the Custom Slide Shows dialog box 208 OpenOffice o
70. very obvious how to do it One way is to click the Shadow icon on the Line and Filling toolbar see the last tool in Figure 108 The other way is to apply a style to the line that uses a shadow see Using graphics styles to format graphics on page 128 for additional information on using styles Das po ie kar ees x Figure 108 The Line and Filling toolbar provides quick access to many common formatting tools 148 OpenOffice org Impress Guide Using the first method you cannot customize the shadow it is applied according to the default settings The second method offers full flexibility to configure the shadow properties If the Line and Filling toolbar is not shown when selecting an object open it using View gt Toolbars on the menu bar The dialog box to customize a shadow is shown in Figure 109 Area Shadow Transparency Colors Gradients Hatching Bitmaps Properties t Use shadow Position Distance Color Transparency Figure 109 Dialog box for customizing the shadowing of graphic objects When the Use shadow option is selected the following parameters can be set e Position the selected point in the mini map determines the direction in which the shadow is cast e Distance determines the distance between the object and the Shadow e Color sets the color of the shadow e Transparency determines the amount of transpare
71. ves aoe nents oe eines EEEN ne ouaieneaner 226 i as wetter etre sense EEE E E ween EEEE EAN 226 Controlling printing eecessesessersesssrererssrerrererrereererereerereerereereeeeees 226 Prntng a DroChU O See ae eee ee ee one eer er ee et nt eee 230 PTO O od BD cane ne ere eer eee eee ne ee eee A et te ee ee 231 Exporting as a Flash TG nic cscaccseswsandausesaserenerabwarsiunersacernesenevneceinedex 23 7 Exporting as web pages HTML files cece cece eee eeeeeeeees 238 E mailing a PreSCN la WOU sescncsnsiscascvsandeatestascsarsesncaewetsorietedeoseaeessaees 241 Opening and saving a PowerPoint file 0 cece cece ecceeeeeeeeeneeess 243 Chapter 11 Setting Up and Customizing IMP reb cccccsccccccssccccccccces 245 Choosing options that affect all of OOO cece cence ence eeeees 246 Choosing Options fOr IMPTESS cccecc ees cecceeceenceeneeenceeneeessesssess 248 Customizing the user interface cc ccc ccc eceecesceceeneeeneeeseeesseeeeens 253 Adding functionality with extensions sesesssesseserrreeeeesseseersereree 262 Appendix A KeyDoard SHOP CU US iccccassitarcsniicciacsrsacinsiasacecicuesonesassesasrciancies 265 PT CG hgosarpeneceseytca ene ere ETE T A EE E ET T 266 OpenOffice org Impress Guide 5 F nction Keys 10r Fini se eanne EE LEE 266 Other shortcut keys for IMPTeSs cccc sec escceseeesseesseesseesteeseees 267 Shortcut keys in the Normal VIeEW
72. you give your ary objects pictures spreadsheets and so on Slide 5 meaningful names instead of leaving them as the default Object 1 and Picture 1 shown Example Presentation in Figure 7 Figure 7 Navigator Creating a new presentation This section shows you how to set up a new presentation using the Presentation Wizard Planning the presentation The first thing to do is decide what you are going to do with the presentation For example putting a group of digital photos together in a presentation requires very little planning However using a presentation to increase the knowledge of others about your topic requires much more planning You need to ask and answer many questions before you begin creating a presentation If you are not acquainted with creating presentations the answers will be more general Those who have created a variety of presentations in the past will want to have more specific answers Who is to see the presentation How will it be used What is the Subject matter What should be in its outline How detailed should the outline be Will an audio file be played Is animation desirable How Should the transition between slides be handled These are some of the many questions that should be asked answered and written down before creating the presentation Again it is not always necessary at this point to have specific answers t
73. 0 10 a d Navigator visible Animations allowed Change slides by clicking on background _ Presentation always on top _ Show logo Multiple monitors Figure 157 Choosing slide show settings Chapter 9 Slide Shows 203 In the Range section choose which slides to include in the slide show e All slides includes all of the slides except for those marked Hidden see Hiding slides so they do not appear in a show on page 205 Slides are shown in the sequence they occur in the file To change the sequence either rearrange the slides in the Slide sorter or choose a custom slide show see Showing slides in a different order on page 206 From starts the show at a slide other than the first For example you might have several slides at the beginning that describe you and your company but when you present this show to your work colleagues you want to skip that introduction Custom Slide Show shows the slides in a different sequence that you have previously set up This choice is not available until after you set up a custom slide show see Showing slides in a different order on page 206 You can set up as many different custom Shows as you wish from one set of slides they will appear in the drop down list under this choice In the 7ype section choose how the slides will be displayed Default shows the slides full screen without the OpenOffice org program controls visible and exits the show after the
74. 1 Right click on the bottom area near the existing tab 2 Select Insert gt Sheet from the pop up menu Just like in Calc you can rename a sheet or move it to a different position using the same pop up menu or the Insert menu on the main menu bar Fven if you have many sheets in your embedded spreadsheet Note only one sheet the one which is active when leaving the spreadsheet edit mode is shown on the slide Fach of the sheets is further organized into cells Cells are the elementary unit of the spreadsheet They are identified by a row number shown on the left hand side on gray background and a column letter shown in the upper part again on gray background For example the top left cell is identified as A1 while the third cell in the second row is C2 All data whether text or numbers is input in a cell Chapter 7 Inserting Spreadsheets Charts and Other Objects 159 Moving the cursor to a cell To move around the spreadsheet and select the cell which has the focus you can e Use the arrow keys e Left click with the mouse on the desired cell e Use the combinations Enter and Shift Enter to move one cell down or one cell up respectively Tab key and Shift Tab key to move one cell to the right or to the left respectively Other keyboard shortcuts are available to move quickly to certain cells of the spreadsheet Refer to Chapter 5 Getting Started with Calc in the Getting Started guide for further information
75. 10 Printing e mailing exporting and saving slide shows 227 Printer Options Xx Quality Default Lt _ Grayscale _ Black amp white Print Page options Page name Default _ Date C Fit to page Time _ Tile pages Hidden pages O Brochure d Paper tray from printer settings Figure 181 Selecting printer options for a presentation Some items of interest on the Printer Options dialog box include Under Quality e Default prints the presentation in color on a color printer or in grayscale on a mono printer including all background colors and images If you have used a dark background which looks good when projected the slides may not be very readable when printed especially on handouts with small images e Grayscale prints in black white and grayscale on both color and mono printers and does not print background colors or images e Black amp white prints in black white and grayscale and does not print background colors or images Under Print you can choose additional elements to be printed in the page margin If you marked Brochure in the Page options area the only available selection in this area is Hidden pages e Page name includes the name of the slide Not available with brochure printing e Date prints the current date at time of printing Not available with brochure printing e Time prints the current time Not available with brochure printing e Hidden pages prints the slides that
76. 3 Drag the slide into the workspace and release the mouse button The Name Object dialog box Figure 138 opens Name Object Name Figure 138 Naming the new slide 4 Type a name for the duplicated slide and then click OK The new Slide is inserted after the selected slide Duplicating a slide is a good way to prevent having slides with too much information crowded on them Try duplicating the busy Slide and split the points over two or more slides All the formatting backgrounds and so on will be preserved Tip Chapter 8 Adding and Formatting Slides Notes and Handouts 183 Expanding a slide Sometimes you will have a slide with too many subpoints to fit in the space available Instead of reducing the font size or using other methods to squeeze more text into the space it is usually better to subdivide the contents of the slide into two or more slides As mentioned in the Tip above you can duplicate the slide and manually split the points Another way is to expand the contents of the slide To do this 1 optional Duplicate the slide in case it is needed later 2 Choose Insert gt Expand Slide from the menu bar Impress creates a new Slide for each highest level of the outline The outline text becomes the title of the new slide Outline points below the top level on the original slide are moved up one level on the new slide 3 If required repeat steps 2 and 3 on any slide where level 2 entrie
77. 33 and Figure 34 contain an additional page to set some high level options for Asian typography the Fonts page contains additional information and the Alignment page is slightly different Note Selecting text Text must be selected before it can be formatted manually e To format all the text in a text box click once on the text then click once on the border of the text box Only the green resizing handles are displayed Now any formatting changes will apply to all the text in the text box e To format only part of the text click once on the text then select the text to be formatted by clicking and dragging highlighting over it You can also use keyboard combinations to select text move the cursor where you want to begin your selection press Shift and then use the arrow buttons to extend your selection Formatting changes will apply only to the selected text 62 OpenOffice org Impress Guide Pressing the Control key along with the Shift key while creating a selection is useful to speed up the process This combination highlights the text word by word instead of character by Tip character To speed up the selection even further you can combine the Shift key with the Home key or the End key to extend the selection up to the start or end of the line in which the cursor is positioned respectively Formatting characters To view the character formatting options select Format gt Character or click the Character button
78. 4 Follow the instructions in Formatting areas in Chapter 6 5 Click OK to save the changes A pop up dialog box shown below asks if you want to change the background on all slides To change only the selected slide click No Choosing a slide layout from the list After creating a new slide decide what this slide will contain and what layout is most suitable for the purpose Impress offers various types of predefined layouts that can be applied to a slide these layouts are Shown in Figure 144 v Layouts i Figure 144 The available automatic layouts for slides To apply a layout to a slide 1 In the Task pane select the Layouts tab If the Task pane is not visible select first View gt Task Pane Chapter 8 Adding and Formatting Slides Notes and Handouts 191 2 Hover the mouse cursor over the layout thumbnail to get a tooltip with a summary of the contents included in the layout 3 Click on the selected layout to apply it to the slide If the layout is changed when the slide already contains Note contents Impress will not delete the contents so slide elements may overlap You cannot create new AutoLayouts However if none of these layouts Suit your requirements you can rearrange elements on an individual Slide and duplicate that slide as often as needed copy it from one presentation to another or save it in a template All the techniques discussed in Chapter 3 for working with text boxes c
79. 88 shows the pop up dialog box displayed when you click the Set open password button on the Security page of the PDF Options dialog box 236 OpenOffice org Impress Guide PDF Options General Initial View User Interface Links Security Encrypt the PDF document Set open password Not set Set permission password Not set Set Open Password Password tees Confirm eee Cancel Help Figure 188 Setting a password to encrypt a PDF After you set a password for permissions the other choices on the Security page shown in Figure 187 become available These selections should be self explanatory Exporting as a Flash file Macromedia Flash file format SWF was created to store animation for web pages Because almost all browsers play Flash movies the Adobe Flash Player is available as a free download for those without Flash capable browsers these files can be viewed by just about anyone With OpenOffice org you can export your Impress slide show as a SWF file To download the latest Adobe Flash Player for your operating system go to http www adobe com products flashplayer Saving in Flash format does not retain animation and slide Note transitions To export the presentation as a Flash SWF file 1 Choose File gt Export 2 Select the location where you want the file saved and type a name for the file 3 Under File Format choose Macromedia Flash SWF swf and click Save
80. CAVIibP SLY OIGARUSCG OFOANEG OORBaA COCO Oa X Avde eS teaa aA e a lagaO oP P aE 7 Calouts En fe e po LJ Os DA 63 0 0 Senn e 15 O HO9 Figure 70 Available shapes for Impress The second part of the toolbar shown in Figure 71 contains more generic tools 9 10 11 Lti thh N ce A Cok F 1 Edit Points 4 From File 7 Alignment 10 Interaction 2 Glue Points 5 Gallery 8 Arrange 11 Visible Buttons 3 Fontwork 6 Rotate 9 Extrusion ON Off Figure 71 The second section of the drawing toolbar with utility tools Those tools are e Edit points select this tool then select a shape or a line to edit the individual points that form the shape or line e Glue points select this tool to edit the glue points of a graphic object Glue points are the positions where connector lines terminate or start See Managing glue points on page 110 for instructions e Fontwork opens the Fontworks gallery See Using Fontwork on page 122 for further information e From file equivalent to Insert gt Picture gt From file on the main menu See Chapter 4 for details e Gallery opens the gallery Equivalent to Tools gt Gallery on the main menu See Chapter 4 for details Chapter 5 Creating Graphic Objects 107 e Rotate select this tool to rotate an object As rotation is considered a formatting attribute this is discussed in cha
81. Entering data Keyboard input is received by the active cell identified by a thick black border see Figure 116 where cell B3 is active The cell reference or coordinates is also shown on the left hand end of the formula bar To insert data first select the cell to make it active then type in it Note that the input is also added to the main part of the formula bar where it may be easier to read Impress will try to automatically recognize the type of contents text number date time and so on of a cell and apply default formatting to it Note how the formula bar icons change according to the type of input displaying Accept and Reject buttons whenever the input is not a formula Use the green Accept button to accept the input made in a cell or simply select a different cell In case Impress wrongly recognized the type of input you can change it using the toolbar Shown in Figure 117 or from Format gt Cells in the main menu bar Sometimes it is useful to treat numbers as text for example telephone numbers and to prevent Impress from removing the Tip leading zeros or right align them in a cell To force Impress to treat the input as text type a single apostrophe U OOBA4 before entering the number Formatting spreadsheet cells Normally for the purpose of a presentation it may be necessary to increase considerably the size of the font as well as matching it to the style used in the presentation 160 OpenO
82. Formatting lines and shapes Use the Format menu to modify lines and shapes 1 Click on the shape or line to select it 2 Click Format in the menu bar Some of the options may not be available grayed out because of the type of object selected For example if the object is a simple line the Area choice will be unavailable because a line does not have an area to fill 3 Select one of the formatting options e Line to set the characteristics of the line including the border of an area see Formatting lines on page 134 e Area to format the fill or interior of an object This includes color transparency and pattern see Formatting areas on page 138 e Position and Size to move rotate and manipulate an object according to specified measurements see Moving resizing and rotating a graphic object on page 130 e Textto format the appearance of the text that can be added to any shape or line see Formatting text on page 151 Most of these commands are also available for selection in the pop up menu that appears by right clicking on the object Moving resizing and rotating a graphic object This section describes the mechanisms that are available in Impress to move resize and rotate a graphic object Note that the same procedures can be applied equally to a picture see Chapter 4 and toa graphic see Chapter 5 130 OpenOffice org Impress Guide Moving graphic objects 1 Click the graphic obj
83. Impress Chapter_4 5 Figure 1 png j Figure 10 png j Figure 11 png _ Figure 2 png i Figure 3 png Figure 4 png Figure 5 png File name File type Link Graphics png Graphics png Graphics png Graphics png Graphics png Graphics png Graphics png Figure 2 pnqg 9792 Bytes 33 0 KB 48 3 KB 42 5 KB 165 1 6749 Bytes Date modified 15 03 2007 20 11 06 12 03 2007 20 05 42 14 06 2007 19 28 14 23 06 2007 18 29 50 15 03 2007 20 23 07 14 06 2007 17 56 08 10 03 2007 21 19 23 wt lt All formats gt bmp dxf emf eps gif jpg jpeq t Figure 56 Inserting a picture from a file Cancel Notice in the Insert picture dialog box Figure 56 the two options called Link and Preview Their position is determined by the operating system but they are normally in the bottom part of the dialog box If Preview is checked and if the selected file is in one of the many formats that OOo recognizes a thumbnail of the selected image shows in a preview area on the right not shown in Figure 56 90 OpenOffice org Impress Guide Select the Link option to insert the picture as a link to the file rather than embedding the file itself In general it is preferable to embed images so that the presentation can be copied to other computers however on some occasions it makes sense to link the image rather than embed it e When the image file is quite large linking rather than embe
84. Impress Guide OpenOf ficeorg3 Appendix A Keyboard Shortcuts Introduction You can use OpenOffice org OOo without requiring a pointing device such as a mouse or trackball by using its built in keyboard shortcuts Tasks as varied and complex as docking and un docking toolbars and windows or changing the size or position of objects can all be accomplished with only a keyboard Although OOo has its own extensive set of keyboard shortcuts each component provides others which are specific to its work For help with OOo s keyboard shortcuts or using OOo with a keyboard only search the OOo Help using the shortcut or accessibility keywords In addition to using the built in keyboard shortcuts listed in this Appendix you can also define your own You can assign shortcuts to standard Impress functions or your own macros and save them for use with Impress only or with the entire OpenOffice org suite To adapt shortcut keys to your needs use the Customize dialog box as described in this section and in Customizing keyborad shortcuts in Chapter 11 Setting Up and Customizing Impress Function keys for Impress Shortcut Keys Effect F2 F3 Ctrl F3 Shift F3 F4 F5 Ctrl Shift F5 F7 Ctrl F7 F8 Ctrl Shift F8 amp F11 Select text tool Ungroup Exit group Duplicate Position and Size View Slide Show Navigator Spell check Thesaurus Edit points Fit text to frame Styles and Formatting
85. OOo can only use templates that are in OOo template folders You can however create new OOo template folders and use them to organize your templates For example you might have separate template folders for templates for different purposes or projects You can also import and export templates To begin choose File gt Templates gt Organize from the main menu The Template Management dialog box Figure 28 opens All the actions made by the Commands button in the Template Note Management window can be made as well by right clicking on the templates or the folders 50 OpenOffice org Impress Guide Creating a template folder To create a template folder 1 In the Template Management dialog box click any folder 2 Click the Commands button and choose New from the drop down menu A new folder called Untitled appears 3 Type a name for the new folder and then press Enter OOo saves the folder with the name that you entered Deleting a template folder You cannot delete the template folders supplied with OOo or installed using the Extension Manager you can only delete folders that you have created To delete a template folder that you have created 1 In the Template Management dialog box select the folder that you want to delete 2 Click the Commands button and choose Delete from the drop down menu A message box appears and asks you to confirm the deletion Click Yes Moving a template To move a template from on
86. OUR Figure 87 Left normal letters right same letter heights Fontwork Alignment specify the alignment of the text within the frame from the choices available in Figure 88 The effects of the text alignment can only be appreciated if the text spans over two or more lines In the Stretch Justify mode all the lines are filled completely Fontwork Alig Left Align Center Right Align Word Justify e MO hhi et Stretch Justify Figure 88 The extended alignment toolbar AV Fontwork Character Spacing select the desired spacing Figure 89 and whether kerning pairs should be used For custom spacing input a percentage value 100 is normal spacing less than 100 is tight spacing more than 100 is expanded spacing Fontwork Charact Very Tight Tight Normal Loose Very Loose Custom Kern Character Pairs Figure 89 The extended character spacing toolbar Chapter 5 Creating Graphic Objects 125 Modifying Fontwork text as a shape It is possible to treat Fontwork text as a shape and therefore to apply to it all the formatting that has been described in this chapter Assign line properties only to Fontwork which does not have a 3D effect otherwise the changes will not be visible Ti Change the Fontwork color quickly using the Area fill color p swatch on the Line and Filling toolbar In the same way as it is possible to modify the angles of Trapezoids and Parallelogram basic shape by
87. Special characters 58 start with wizard option 249 Style dialog box 43 styles applying 45 130 arrow 137 creating graphic styles 43 deleting 46 description 30 Fill Format mode 45 formatting text 58 60 graphic styles 32 graphics 128 graphics styles 43 lines 136 modifying 44 60 new style from selection 43 presentation styles 31 spreadsheet cell 160 Styles and Formatting window 31 updating from selection 44 Styles and Formatting window 31 130 Summary slide 185 Sun Presenter Console extension 263 surface tool 112 SWF export 237 symbols inserting 58 synchronize axes 251 system font 253 T tab stops 69 Tasks pane 10 Template Changer extension 264 Template Management 48 templates create a template folder 51 create from a presentation 49 delete a template folder 51 deleting 51 spreadsheet exporting 92 from other sources 47 274 OpenOffice org Impress Guide importing 52 vertical alignment of text 55 installing using Extension Manager 47 text box tool 54 modifying 50 moving 51 organizing 50 setting default template 48 supplied with OOo 46 using 46 text alignment 68 animation 153 Asian typography 69 bulleted or numbered list 70 character formatting 63 default formatting 57 formatting 60 151 formatting pasted text 57 formatting using styles 60 indents and spacing 67 inserting 57 line spacing 67 outline level 71 paragraph formatting 66 pasting 57 position 65 selecting 62 tab stops 69 text anima
88. The default position of the pivot point is the center of the figure In the lower part of the dialog box select the angle by which to rotate the graphic object On the right hand side 8 default rotation values are easily configurable by selecting the desired button Formatting lines The dialog box to format the line properties is shown in Figure 94 It contains three pages The Line page is further subdivided into four parts handling different aspects of the line 134 OpenOffice org Impress Guide The Line Properties section left side is the most important It includes the following parameters e Line style a variety of line styles is available in the drop down list but more can be defined if needed e Color pick among the already defined colors If a color not in the list is needed refer to Creating colors on page 139 to create a new one e Width specifies the thickness of the line e Transparency sets the transparency value of the line a useful property when you do not want to hide completely what is under the line Line Line Styles Arrow Styles Line propertes H __ Arrow styles Style Style none e none Width EE slack bar br S Width _ Center Center 0 00 E pa _ Synchronize ends Transparency Corner style 0 style Rounded ae AA Figure 94 Main line formatting dialog box The Arrow styles section of this page is only applicable to line segme
89. This section has three subsections Used in This Presentation Recently Used and Available for Use Click the sign next to the name of a subsection to expand it to show thumbnails of the slides or click the sign to collapse the subsection to hide the thumbnails Fach of the slide masters shown in the Available for Use list is from a template of the same name If you have created your own templates or added templates from other sources slide masters from those templates will also appear in this list See Working with templates on page 46 for more about templates Creating slide masters You can create a new slide master in a similar way to modifying the default slide master To start enable editing of slide masters by View gt Master gt Slide Master e Z On the Master View toolbar Figure 16 BD e click the New Master icon highlighted in Figure 16 Master the figure View toolbar A second slide master appears in the Slides pane Modify this slide master to suit your requirements It is also recommended that you rename this new slide master To do that right click on the slide in the Slides pane and select Rename master from the popup menu When you are done close the Master View toolbar to return to normal slide editing mode 32 OpenOffice org Impress Guide Applying a slide master In the Tasks Pane be sure the Master Pages section is showing Figure 17 io ew Master Pages To apply one of the
90. a sound to play whether to dim or hide the object after animation and in the case of text objects whether to animate the text all at once or word by word or letter by letter Chapter 9 Slide Shows 219 Effect Options Effect Timing Text Animation settings Direction _ Accelerated start Enhancement Sound After animation Text animation Figure 173 Effect option settings for a direction effect Effect Timing Text Animation _ settings Font color _ Accelerated start Figure 174 Effect option settings for a font color effect On the Text Animation page of the Effect Options dialog box Figure 175 you can group text in other ways as one object all paragraphs at once or by first level paragraphs that is one list item together with its sub items if any Effect Timing Text Animation Group text _ Automatically after Animate attached shape _ In reverse order Figure 175 Text Animation effect options The choices on the Timing page of the Effect Options dialog box Shown in Figure 176 should be self explanatory 220 OpenOffice org Impress Guide Effect Options Effect Timing Text Animation Start Delay Speed Very f
91. a thumbnail of each slide in order Use this view to rearrange the order of slides produce a timed slide show or add transitions between selected slides e Handout view lets you print your slides for a handout You can choose one two three four or six slides per page from Tasks pane gt Layouts Thumbnails can be re arranged in this view by dragging and dropping them Normal view There are two ways to place a slide in the Slide Design area of the Normal view clicking the slide thumbnail in the Slides pane or using the Navigator To open the Navigator click the Navigator button in the Standard Toolbar or press Ctrl Shift F5 and select a slide by scrolling down the Navigator list until you find the one you want and then double click it For more about using the Navigator see page 17 Outline view Outline view contains all of the slides of the presentation in their numbered sequence Only the text in each slide is shown Slide names are not included Outline view serves at least two purposes 1 Making changes in the text of a slide e Add or delete text in a slide just as in the Normal view e Move the paragraphs of text in the selected slide up or down by using the up and down eo T d arrow buttons Move Up or Move Down on the Text Formatting toolbar Chapter 1 Introducing Impress 11 e Change the outline level for any of the paragraphs in a slide using the left and right arrow buttons Promote or Demote
92. action Interaction Action at mouse dick 60 to page or object ET Target 4 Slide i 1 Slide 1 Notes Help Slide 2 1 Slide 2 Notes 1 Default Handouts 1 Default 1 Default Notes Slide Object Slide 1 Find Figure 178 Interaction dialog box after choosing the Go to page or object interaction showing choices for the target slide or object Running a slide show To run the slide show do one of the following e Press F5 or F9 e Click Slide Show gt Slide Show on the main menu bar e Click the Slide Show button on the Presentation toolbar or the Slide Sorter toolbar If the slide transition is Automatically after x seconds let the slide show run by itself If the slide transition is On mouse click do one of the following to advance from one slide to the next e Press the down arrow key the right arrow key or the Page Down key on the keyboard e Click the left mouse button 22a OpenOffice org Impress Guide e Press the Spacebar To go backwards through the show one slide at a time press the up arrow key the left arrow key or the Page Up key For more complex navigation use the right click menu see below Custom animations on a slide are run in the specified order when performing one of the above actions When you advance past the last slide the message Click to exit presentation appears Click the left mouse button or press any key to exit the presentation To exi
93. age Printing notes 1 Choose File gt Print from the menu bar 2 In the Print content section of the Print dialog box make sure that Notes is selected Figure 149 196 OpenOffice org Impress Guide Print content Content Figure 149 Select Notes for printing 3 Make any other needed changes and then click OK to print For more about printing slides notes and handouts see Chapter 9 Exporting notes to PDF 1 Choose File gt Export as PDF from the menu bar and name the file 2 In the PDF Options dialog box choose the General tab 3 Under General make sure that Export notes is checked and then click OK General PDF A 1 _ Tagged PDF C Create PDF form L_ Export bookmarks Figure 150 Exporting Notes to PDF The notes pages follow the presentation in the PDF that is if your presentation has 10 slides the PDF contains 10 pages each with one Slide followed by 10 pages with notes formatted for paper If you want only the Notes pages you will need to use some other program to remove the unwanted pages of slides from the PDF Creating handouts A handout is a special view of the presentation suitable to be printed and distributed to the audience Each handout page contains from one to six thumbnails of the slides so that the audience can follow what is Chapter 8 Adding and Formatting Slides Notes and Handouts 197 presented as well as use it as reference This section explains how
94. age in one step For some simple animations it is possible to create all the animation frames in advance and place them on the slide This method works well for a rotating line a shape gradually changing color shapes increasing or decreasing size In most of these occasions it is convenient to use the Edit gt Duplicate command When all the frames are already prepared use the Apply objects individually to create one frame for each of the objects It is easy to obtain for example a rotating segment 1 2 Draw a segment say horizontal and make it fairly thick use Format gt Line or the Line and Filling toolbar to do that Open the Duplicate dialog box by selecting Edit gt Duplicate and set the number of copies to 5 the X and Y axis to 0 1 the angle to 30 the enlargement width and height to 0 and press the OK button Chapter 5 Creating Graphic Objects 121 3 Select the 6 segments created by Impress and open the Animator Insert gt Animated image from the main menu bar 4 On the Animator dialog box click Apply objects individually 5 Select Bitmap object in the lower part of the dialog box then click the Create button Other functions of the Animator You can review the animation at any time by clicking the Play button gt as well as navigate the various frames using the other controls available If you are not satisfied with a particular frame you can remove it To do so 1 Navigate to the fram
95. al F fee Brownstone Position T mic Eigen Netting se ESES Leaves oo r DEAH Artificial Turf le E Daisy ee ERRE Orange X Offset es MASY Fiery i Y Offset 0 fa Fee Roses ia ODoAUtHors logo r Tile Offset mI Row ia pe hf POW AA Authors 2 Column o 4S Figure 105 Advanced formatting for bitmap fill Chapter 6 Formatting Graphic Objects 145 Table 5 Bitmap fill properties Property Meaning Size Original Select this box to retain the original size of the bitmap Size Relative To rescale the object deselect the Original option and select this one The Width and Height edit boxes are enabled Size Width When Relative is selected 100 means that the bitmap original width will be resized to occupy the whole fill area width 50 means that the width of the bitmap will be half that of the fill area Size Height When Relative is selected 100 means that the bitmap original height will be resized to occupy the whole fill area height 50 means that the height of the bitmap will be half that of the fill area Position Anchor Select from the map the place of the area where the Map bitmap should be anchored to Position X offset When tiling is enabled enter in this box the offset for the width of the bitmap in percentage values 50 offset means that at the anchor point of the bitmap OOo will place the middle part of the bitmap and start tiling from
96. al View User Interface Links Security Range All Pages Images Lossless compression JPEG compression Quality 90 _ Reduce image resolution 300 DPI General C PDF A 1 LI Tagged PDF Create PDF form Submit format Export bookmarks _ Export notes Figure 183 General page of PDF Options dialog box Range section All Exports the entire document Pages To export a range of slides use the format 3 6 pages 3 to 6 To export single slides use the format 7 9 11 slides 7 9 and 11 You can also export a combination of slide ranges and single Slides by using a format like 3 6 8 10 12 Selection Exports whatever material is selected Images section Lossless compression Images are stored without any loss of quality Tends to make large files when used with photographs Recommended for other images e JPEG compression Allows for varying degrees of quality A setting of 90 tends to work well with photographs small file size little perceptible loss Reduce image resolution Lower DPI dots per inch images have lower quality 29A OpenOffice org Impress Guide EPS images with embedded previews are exported only as Note previews EPS images without embedded previews are exported as empty placeholders General section e PDF A 1 PDF A is an ISO standard established in 2005 for long term preservation of documents by embedding all the pieces necessary for faithful reproduction su
97. an be applied to the Title and AutoLayout text elements of the slide while the placeholder for images can be moved and resized as discussed in Chapter 4 Chapter 7 describes how to include and modify spreadsheets charts and other objects Choosing a slide master from the list In the Task Pane select the Master Pages tab To apply one of the slide masters to all slides in your presentation click on it in the list To apply a different slide master to one or more selected slides 1 In the Slide Pane or the Slide Sorter view select the slides you want to change 2 In the Task Pane right click on the slide master you want to apply to the selected slides and click Apply to Selected Slides on the pop up menu Chapter 2 discusses slide masters also called master slides and master pages in detail Adding and formatting notes Notes view provide a convenient way to create reminders or add extra information to the slides of the presentation Notes are not displayed during a slide show so with the dual monitor support feature you can use notes as a presentation cue You can also print the notes pages and use them as handouts 192 OpenOffice org Impress Guide To add notes to a slide 1 In the Slides pane select the slide to which you want to add notes 2 Switch to Notes view click the tab in the main work area or select View gt Notes from the menu bar The main work area looks like Figure 145 3 Click
98. and applying the background Background can be applied to a number of elements in Impress the page a default text area a graphic object and so on The procedures to apply a background are always the same The following procedure is used to apply a background to the page 1 To begin do one of the following e Select Format gt Page from the menu bar On the Page Setup dialog box choose the Background tab e Make sure the Presentation Styles icon is selected in the Styles and Formatting window Figure 15 right click Background and select Modify from the pop up menu This opens the Background dialog box 2 Select the type of fill you want for your background from the five choices as shown in Figure 18 None Color Gradient Hatching or Bitmap Chapter 2 Using Slide Masters Styles and Templates 35 Background Figure 18 Background choices A list of choices for the selected fill type then appears see Figure 19 for an example 3 Select one of the items on the list and click OK The fill you have chosen is added to the slide master replacing any previously selected fill You can make custom additions to each type of background with the obvious exception of None After you create new fills they Tip are listed in the Background dialog box along with the fills provided with OOo For example the last color in Figure 19 Test Blue is a custom color See Chapter 6 for more information Background C Pale y
99. and can be manipulated with the 3D Settings toolbar Note that when rotating a 3D object in addition to the corner red handles the four handles on the sides of the frame become available Figure 76 is an example of customized 3D object Figure 76 Example of 3D object 112 OpenOffice org Impress Guide Grouping shapes together It is often convenient to group shapes together so that they are treated as a single shape by Impress A group of shapes can be formatted as if it was a Single shape moved rotated deleted and so on To group Shapes together do as follows 1 Select the shapes to be grouped To do this use the selection tool on the drawing toolbar and draw a rectangle around the shapes to be grouped or click on each shape to be added to the group while pressing the Shift key 2 When the green resizing handles show select Format gt Group gt Group or press Control Shift G on the keyboard Once the group is defined click on any of the shapes in the group to select the group To edit only the elements of the group press F3 when the group is selected or select Format gt Group gt Enter group from the menu bar Notice that the elements not part of the group are grayed out and that only the shapes belonging to the group can be edited Use this function when you need to apply a particular format to a single member of the group To exit from group mode press Control F3 or select Format gt Group gt Exit g
100. and other characteristics of text and the area fill and line style of a frame or other object Using styles gives you more control over the entire presentation Although you can manually change each slide one element at a time any manual changes you make apply only to that one slide If you have several slides with the same elements you would have to change those elements of each slide if you wanted your slides to have a consistent appearance When you do this manually how can you be sure you changed every slide that needs to be changed However if you assign a style to each of the elements you add to your Slides changing the style for that element changes all the slides containing it Thus by using styles you can eliminate most of the work required for changing manually created slides 30 OpenOffice org Impress Guide Press F11 to open the Styles and Formatting window You can dock or undock this window by holding down the Control key Tip while double clicking the top of the window between the icons see Figure 15 Press F11 to close the Styles and Formatting window when you do not need it Graphics Styles Dimension Line Hold down the antanan Ghdes First line indent Control key and Presentation Styles Heading double click here Heading1 to dock and Heading un dock this Object with arrow window Object with shadow Object without fill Text Text body Text body justified Custom Styl
101. apes 130 IInes 134 text 151 Formatting marks options 59 formatting pictures 93 formulas inserting 178 frame 109 frame by frame animation 121 function keys 266 G Gallery adding atheme 102 adding images 101 deleting images 102 displaying 91 Hide Show button 92 themes 101 general options for Impress 248 Glue point toolbar 110 glue points custom 110 inserting 110 moving 110 gradients creating 141 graphic filters 96 graphic styles 32 creating 43 new style from selection 43 graphics 3D tools 111 animation 120 convert to 3D rotation object 111 creating 105 duplicate 121 interaction 118 moving 131 resizing 132 rotating 133 graphics mode 96 Graphics Style dialog 62 graphics styles 128 graphics styles formatting text 58 grayscale mode 96 grayscale printing 228 grid 115 grid options 250 grid points color 247 guides 250 H handles 39 Handout view 15 198 handouts automatic layout options 199 creating 197 formatting 199 layout 198 print 15 printing 201 template 200 thumbnails 198 200 hatching patterns creating 143 Hide Show button 92 HTML Export Wizard 238 Index ard hyperlink button 87 editing 87 inserting 85 I image map 99 image quality in PDF 232 indents and spacing 67 Insert OLE Object dialog box 176 Insert Picture dialog box 90 inserting pictures 89 interaction 118 interactions 221 K keyboard configuration 262 keyboard shortcuts 266 keyboard shortcuts customizin
102. argement for positive cropping values shrinking for negative cropping values or distortion of the image so that the image size remains constant Left Right Top and Bottom the function of these boxes changes according to the choice made between Keep scale and Keep image size In both cases when a value is entered in one of these boxes the image is cropped by that amount For example a 98 OpenOffice org Impress Guide value of 3cm in the Left box will cut 3cm from the left side of the picture When Keep scale is selected the size of the image also changes so in this example the width will be reduced by 3 cm If Keep image size is selected instead the remaining part of the image is enlarged positive values for cropping or shrunk negative values for cropping so that the width and height of the image remains unchanged Note that the Width and Height fields change as you enter the values when in this mode Use the thumbnail next to these fields to determine the correct amount by which to crop e Scale Width and Height specify in percentages the scaling of the picture The size of the image changes accordingly e Image size specify the size of the image in your preferred unit of measurement The image enlarges or shrinks accordingly e Original size when clicked restores the original image size Deleting a picture 1 Click on the picture if necessary to show the green resizing handles 2 Press Delete Crea
103. ast Repeat none Rewind when done playing Trigger Animate as part of dick sequence O Start effect on dick of i Figure 176 Timing page of Effect Options dialog box Removing animation effects 1 On the Custom Animation page of the Task pane select the desired object 2 Click the Remove button Using interactions Interactions are things that happen when you click on an object in a slide They are typically used with buttons or images but text objects can also have interactions Possible interactions include go to previous slide go to next slide go to first slide go to last slide go to page or object that is a specific slide or named object in a slide go to document play sound or run a macro To apply an interaction to an object or change an interaction applied to an object right click on the object and choose Interaction from the pop up menu The Interaction dialog box Figure 177 appears Select an interaction from the Action at mouse click drop down list With some interactions after you select one the dialog box changes to offer more choices For example Figure 178 shows the Interaction dialog box after choosing Go to page or object A sound interaction can be also applied using the Effect Options Tip dialog box Figure 173 Chapter 9 Slide Shows 2al Interaction Action at mouse click Figure 177 Interaction dialog box before Choosing an inter
104. ate Templates Categories Templates Miscellaneous Pr Other Business Documents Personal Correspondence and Doa phb Organizer Presentation Presentation Backgrounds Presentations lw Figure 29 Saving a new template Chapter 2 Using Slide Masters Styles and Templates 49 Modifying a template You can edit a template s styles and content and then if you wish you can reapply the template s styles to documents that were created from that template Note You can only reapply styles You cannot reapply content To edit a template 1 From the main menu choose File gt Templates gt Edit A Standard file browser window opens 2 Find and select the template that you want to edit and then click Open The selected template opens in Impress 3 Edit the template just as you would any other presentation To Save your changes choose File gt Save from the main menu The next time that you open a document that was created from the changed template the following message appears 2 The Styles in this document do not match your current Styles Should your current Styles be applied to this document ves Lhe Figure 30 Apply current styles message Click Yes to apply the template s changed styles to the document Click No if you never want to apply the template s changed styles to the document Whichever option you choose the message box closes and the document opens in OOo Organizing templates
105. atting Text 73 To set up an outline level first select it from the list on the left hand side of the page Then set the Indent which is the spacing between the bullet or number and the text If you select the Relative option the indent value will be measured relative to the previous level and not from the margin The numbering alignment is only useful when creating a numbered list use it to specify the alignment of the numbers For example you may want to align them to the right to line up one and two digit numbers in a pleasing way To fully appreciate how the Numbering alignment works try to create a numbered list with more than 10 elements and make sure that enough room has been made for a two or more digit number Tip The Position page is not available if you are modifying a presentation style or graphics style however the same effects can be obtained by using the Jndents and Spacing page of the dialog box for creating or modifying a slide see Figure 40 Customize page Use the Customize page shown in Figure 45 to alter the style of all the outline levels Bullets and Numbering Bullets Numbering type Graphics Position Customize Format Level Numbering Preview Preview Preview Color C Automatic e Relative size fie Character 1 2 3 4 J 5 Fi a 9 1 5 Figure 45 The Customize page for the list outline 74 OpenOffice org Impress Guide The options available
106. available in Impress Modifying a style In Impress there are two categories of styles presentation styles and graphics styles When inserting text in an AutoLayout area the presentation styles become available while when inserting text in a text box or a graphic object it is possible to apply the graphic styles It is possible to create new graphics styles but not the presentation styles which are fixed and can only be modified To modify a style follow these steps 1 Open the Styles and Formatting window by pressing F11 or selecting Format gt Styles and Formatting from the menu bar 2 Select the style category by clicking on either the Presentation Styles icon or the Graphic Styles icon at the top of the Style and Formatting window 3 Right click on the style to be modified and select Modify from the pop up menu 60 OpenOffice org Impress Guide If you have selected a presentation style the dialog box in Figure 33 is Shown The dialog box for making modifications to a graphics style is shown in Figure 34 Outline 1 _ Alignment malls Tabs Font FontEffects Indents amp Spacing Bullets Numbering type Graphics Customize Typeface Regular DO Language SF English UK Arial The same font will be used on both your printer and your screen Figure 33 The Presentation Style dialog box The Presentation Style dialog box shares five pages with the Graphics
107. available to all the OOo components and also for future presentations It pays to give it a memorable name 142 OpenOffice org Impress Guide Table 3 Gradient properties Property Meaning Center X For Radial Ellipsoid Square and Rectangular gradients modify these values to set the horizontal offset of the gradient center Center Y For Radial Ellipsoid Square and Rectangular gradients modify these values to set the vertical offset of the gradient center Angle Specifies for all the gradient types the angle of the gradient axis Border Increase this value to make the gradient start further away from the border of the shape From Set here the start color for the gradient In the edit box below enter the intensity of the color 0 corresponds to black 100 to the full color Set here the end color for the gradient In the edit box below enter the intensity of the color 0 corresponds to black 100 to the full color Hatching A hatching fill is a pattern of lines that is repeated throughout the area To apply a hatching pattern to an area go to the Area page select Hatching from the drop down list and then select the desired hatching from the list Figure 103 To apply a background color to the hatching pattern selecting the Background color option and choose a color from the drop down list As for gradients and colors if the predefined patterns are not Satisfactory you can create a new pattern or modify a pre
108. be easy for your audience to see e Would a picture help your audience understand the contents better e Do you want a particular picture for example a company logo to appear on all the slides e Would the audience benefit from having the slides numbered so that they can quickly refer to one of them e Do you want a background graphic or gradient If so you need to pick something that does not interfere or clash with your content for example colors used in charts e Will you need one slide master or more than one If one slide design does not suit all of the content you might need more than one slide master You can change the appearance of slides as you develop the presentation but planning ahead will save you time in the long run What are slide masters A slide master is a slide that is used as the starting point for other Slides It is similar to a page style in Writer it controls the basic formatting of all slides based on it A slide show can have more than one slide master OOo uses three terms for this one concept Master slide slide master and master page all refer to a slide which is used to create other slides This book uses the term slide master except when describing the user interface Note A slide master has a defined set of characteristics including the background color graphic or gradient objects such as logos decorative lines and other graphics in the background headers and footers placem
109. ch as fonts while forbidding other elements including forms security encryption and tagged PDF If you select PDF A 1 the forbidden elements are greyed out not available e Tagged PDF Exports special tags into the corresponding PDF tags Some tags that are exported are table of contents hyperlinks and controls This option can increase file sizes Significantly e Create PDF form Submit format Choose the format of submitting forms from within the PDF file This setting overrides the control s URL property that you set in the document There is only one common setting valid for the whole PDF document PDF sends the whole document FDF sends the control contents HTML and XML Most often you will choose the PDF format e Export bookmarks Exports slide names as bookmarks a table of contents list displayed by some PDF readers including Adobe Reader e Export notes Exports a set of Notes pages after the set of slides e Export automatically inserted blank pages Not used in Impress Initial View page of PDF Options dialog box On the Initial View page Figure 184 you can choose how the PDF opens by default in a PDF viewer The selections should be self explanatory User Interface page of PDF Options dialog box On the User Interface page Figure 185 you can choose more settings to control how a PDF viewer displays the file Some of these choices are particularly useful when you are creating a PDF to be use
110. compare proportions for example comparisons of departmental spending what the department spent on different items or what different departments spent They work best with smaller numbers of values about half a dozen more than this and the visual impact begins to fade This is one of the charts that can profitably be made into a 3D chart It can then be tilted given shadows and generally turned into a work of art You can choose to explode the pie chart but this is an all or nothing option Donut charts If you want to show the proportional nature of your data but want to include more than one data series a donut chart is your best option The extra layer attempts to give pies another dimension of time However two or three data series are all you can include before it becomes meaningless As with pie charts you can explode the pieces of a donut chart Area charts An area chart is a version of a line or column graph It may be useful where you wish to emphasize volume of change Area charts have a greater visual impact than a line chart but the data you use will make a difference You may need to use transparency values in an area Chart Line charts A line chart is a time series with a progression It is ideal for raw data and useful for charts with plentiful data that shows trends or changes over time where you want to emphasize continuity On line charts the x axis is ideal to represent time series data 3D lines confuse the vi
111. creates a new presentation e Copying and pasting the outline from Writer to Impress Sending an outline from Writer to Impress If a text document in Writer contains headings formatted with the default Heading paragraph styles you can choose File gt Send gt Outline to Presentation to create a new presentation containing the headings as an outline The new presentation opens in Outline view as shown in Figure 140 Slides es Normal Outline Notes Handout Slide Sorter a Introducing Impress 2 What is Impress Parts ofthe main Impress window Creating a new presentation Planning the presentation Using the Presentation Wizard Formatting a presentation Creating the first slide Inserting additional slides Modifying the appearance of slides Modifying the slide show 2 Using master slides aes styles and templates Designing a presentation 3 What are master slides What are styles Why use them Presentation styles Graphic styles Working with master slides Creating master slides Applying a master slide Loading additional master slides w Slide 1 Slide 3 Figure 140 Outline created from a Writer document 186 OpenOffice org Impress Guide Click on the Normal tab to populate the slides in the Slides pane As shown in Figure 141 some outline levels may have too many points to fit on one slide You can expand those slides as described in Expanding a slide
112. cribed in the following sections Use the up and down arrows next to the Entries list to move the selected menu item to a different position Chapter 11 Setting Up and Customizing Impress 253 6 When you are done customizing menus click OK to save your changes Customize Menus Keyboard Toolbars Events OpenOffice org Impress Menus Menu Menu Menu Content Entries p Open Recent Documents Modify Wizards ay Close Gl Save As Save All save In Description Creates anew OpenOffice org document o OK Cancel Help Figure 204 The Menus page of the Customize dialog box Creating a new menu In the Customize dialog click New to display the dialog shown in Figure 205 1 Type a name for your new menu in the Menu name box 2 Use the up and down arrow buttons to move the new menu into the required position on the menu bar 3 Click OK to save The new menu now appears on the list of menus in the Customize dialog It will appear on the menu bar itself after you save your customizations After creating a new menu you need to add some commands to it as described in Adding a command to a menu on page 256 254 OpenOffice org Impress Guide New Menu Menu name New Menu 1 Menu position File Edit View Insert Format Table EJ OK _ _ lt 7 Cancel Tools Window Help New Menu 1 Figure 205 Adding a new menu Modifying existing menus To m
113. ct Go to Document Play sound Run program No parameters No parameters No parameters No parameters Specify the target from the list in the Target box You can search for a specific target in the Document box at the bottom of the screen Select the document in the Document box Use the Browse button to open a file picker dialog box If the document to be opened is in Open Document Presentation format the target list will be populated allowing the selection of the specific target in the document Select the file containing the sound to be played Use the Browse button to open a file picker dialog box Select the program to execute Use the Browse button to locate it Chapter 5 Creating Graphic Objects 119 Interaction type Parameters Run Macro Select a macro that will run during the presentation Use the Browse button to open the macro browser dialog box Exit presentation When the mouse is clicked over the graphic object the presentation will terminate Animating images Impress offers some animation functionalities that are typical of specialized programs An animated image consists of a sequence of images frames that are displayed in succession Each frame may contain one or multiple drawing objects To start creating a custom animated image open the Animator dialog box from Insert gt Animated Image see Figure 82 WO OH loo Image at Number 4 Animation group Group object
114. ction When working with polygons you might find it useful to reduce their editing points Print options In the Options dialog box click OpenOffice org Impress gt Print See Chapter 10 Printing e mailing exporting and saving slide shows for more about the options on this page 292 OpenOffice org Impress Guide Quality Default _ Grayscale O Black amp white Print Page options Page name Default _ Date _ Fit to page Time Tile pages Hidden pages C Brochure _ Paper tray from printer settings Figure 203 Specifying print options for Impress Customizing the user interface Customizing the menu font If you want to change the menu font from that supplied by OOo to the system font for your operating system do this 1 2 Choose Tools gt Options gt OpenOffice org gt View Check Use system font for user interface and click OK Customizing menu content You can customize menus in OpenOffice org 1 2 3 4 5 Choose Tools gt Customize On the Customize dialog box pick the Menus page Figure 204 In the Save In drop down list choose whether to save this changed menu for Impress or for a selected document In OpenOffice org Impress Menus select the menu you want to customize in the Menu drop down list To customize the selected menu click on the Menu or Modify buttons You can also add commands to a menu by clicking on the Add button These actions are des
115. d as a presentation or a kiosk type display Chapter 10 Printing e mailing exporting and saving slide shows 233 General Initial View User Interface Links Security Panes Page only Bookmarks and page Thumbnails and page Open on page 1 Magnification Fit in window gt Fit width Fit visible Zoom factor 47 oe EE ro a l Page layout Default Single page O Continuous Continuous facing Figure 184 Initial View page General Initial View User Interface Links Security Window options L Center window on screen Open in full screen mode Display document ttle User interface options _ Hide menubar Hide toolbar _ Hide window contrals Transitions Use transition effects Bookmarks All bookmark levels Visible bookmark levels Figure 185 User Interface page Window options section e Resize window to initial page Causes the PDF viewer window to resize to fit the first page of the PDF e Center window on screen Causes the PDF viewer window to be centered on the computer screen 234 OpenOffice org Impress Guide e Open in full screen mode Causes the PDF viewer to open full screen instead of in a smaller window e Display docu
116. d format settings Changing the chart graphic background The chart wall is the area that contains the chart graphic 1 Double click the chart so that it is enclosed by a gray border 2 Select Format gt Chart Wall The Chart Wall window appears It has the same formatting options as described in Changing the chart area background above 3 Choose your settings and click OK 172 OpenOffice org Impress Guide Borders Area Transparency _ Light gray E Light blue Light green J Light cyan Figure 126 Chart Area dialog box Inserting other objects Impress offers the capability of inserting in a slide various types of objects such as music or video clips Writer documents Math formulas generic OLE objects and so on A typical presentation may contain movie clips sound clips OLE objects and formulas other objects are less frequently used since they do not appear during a slide show This section covers the part of the Insert menu shown in Figure 127 Picture Table Movie and Sound Object OLE Object Chart Plug in Floating Frame Sound File a Ss Figure 127 Part of the Insert menu Chapter 7 Inserting Spreadsheets Charts and Other Objects 173 Movies and sound On UNIX systems the Media Player requires the Java Media Framework API JMF Download and install the JMF files and add
117. d select Rename Slide from the pop up menu e In Normal view right click on the slide in the work area then select Slide gt Rename Slide from the pop up menu In the Rename Slide dialog box type a new name for the slide and then click OK Deleting a slide To delete a slide use the most convenient among these options e In Normal Outline or Slide Sorter view select a slide and then click Edit gt Delete Slide or press the Delete key e In the Slides Pane not available in Slide Sorter view right click on the slide to be deleted and select Delete Slide from the pop up menu otherwise just select the slide and then press the Delete key In Normal view right click on the work area then select Slide gt Delete Slide from the pop up menu When working in the Slide sorter view View gt Slide sorter it Tip is possible to delete multiple slides simultaneously by selecting them with the mouse and pressing the Delete key Chapter 8 Adding and Formatting Slides Notes and Handouts 185 Creating slides from an outline As discussed in Chapter 1 when planning a presentation it is often quite useful to develop an outline using OOo Writer Once the outline is ready you will probably want to create one or more separate slides for each of the top level outline elements You can do this in several ways e Sending the outline from Writer to Impress creates a new presentation e Sending an autoabstract from Writer to Impress
118. dding will dramatically reduce the size of the presentation file e When the same image file is used in many presentations for example when using the same background image for all the presentations created e When the linked file will be available when loading the presentation for example if the presentation is a slide show of holiday pictures Inserting a picture from a scanner Inserting an image from a scanner is normally fairly straightforward Make sure that the scanner is supported by the SANE system if you are running the Linux or other UNIX like operating system or TWAIN if you are using a Windows version and that it is already configured on the machine on which OOo is running In case more than one scanner or equivalent device are present select the source from Insert gt Picture gt Scan gt Select Source To insert an image from the scanner 1 Prepare the image in the scanner and make sure that the scanner is ready 2 Select Insert gt Picture gt Scan gt Request 3 The rest of the procedure depends on the scanner driver and interface You will normally be required to specify the resolution a scan window and other parameters Consult the scanner s documentation for more information 4 When the image is ready Impress places it in the slide At this point it can be edited as any other image Inserting a picture from the Gallery The Gallery contains a collection of images that you can use in a presenta
119. defined one Creating hatching patterns You can create new hatching patterns or modify existing ones Start by selecting the Hatching page of the Area dialog box This is shown in Figure 104 As for gradients and colors if the predefined patterns are not Satisfactory it is recommended to create a new pattern rather than modify a predefined one Chapter 6 Formatting Graphic Objects 143 Fill Hatching lae Blue amp Ra FF Black 0 degrees Black 45 degrees sa Black 45 degrees Tm Black 90 degrees Bee Red crossed 45 degrees Ern Red crossed 0 degrees Peed Blue crossed 45 degrees erin Blue crossed 0 degrees HHHH Blue triple 90 degrees __ Black 45 degrees wide Figure 103 Selecting a hatching fill pattern To do so 1 Select a pattern similar to the one that will be created as a Starting point 2 Modify the properties of the lines forming the pattern A preview is displayed in the window below the available patterns 3 Click the Add button and choose a name for the newly created hatching The properties that can be set for a hatching pattern are shown in Table 4 Area Shadow Transparency Colors Gradients Hatching Bitmaps Properties spacing Black 0 nes 0 04 oor a Ke Black 45 degrees Modify Angle I Black 90 degrees B Besse Red crossed 45 degrees 43 degrees El E Red crossed 0 degrees Hene Blue crossed 45 degrees E 3 FE Blue crossed 0 degrees rc HHHH Blue triple
120. des a smooth transition from one color to another The transition pattern may vary from a simple linear transition to a more complex radial transition If the predefined gradients are not satisfactory you can create a new gradient or modify an existing one 140 OpenOffice org Impress Guide Select Gradient in the drop down list on the Area page and pick the gradient from the list see Figure 99 To manually input the number of steps increments that should be applied deselect the Automatic option and enter the number of steps required Area Shadow Transparency Colors Gradients Hatching Bitmaps Increments PE Gradient 2 SB Gradient 3 Gradient 4 PR Gradient 5 BEI cradient 6 B Linear blue white D Radial green black Rectangular red white Square yellow white B Linear magenta green linear wellus hirra Figure 99 Selecting a gradient fill Creating gradients To create a new gradient or to modify an existing one select the Gradients page from the Area dialog box shown in Figure 100 Several types of gradients are predefined and in most cases changing the From and To colors will be sufficient to obtain the desired result Area Shadow Transparency Colors Gradients Hatching Bitmaps Properties Type Linear E Gradient 1 BRR Gradient 2 SR Gradient 3 Modify E Gradient 4 GE Gradient 5 EEI Gradient 6 Angle Gl Linear blue white TE es Pe Radia
121. e Both move a paragraph and change its outline level using a combination of these four arrow buttons 2 Comparing the slides with your outline if you have prepared one in advance If you notice from your outline that another slide is needed you can create it directly in the Outline view or you can return to the Normal view to create it then return to review all the slides against your outline in the Outline view If a slide is not in the correct sequence you can move it to its proper place a Click the slide icon of the slide you wish to move as indicated in Figure 2 b Drag and drop it where you want it Normal Outline Notes Handout Slide Sorter a Creating an Impress Presentation First Step Start File gt New gt Presentation or Right click Quickstarter gt Presentation Second Step Choose from Figure 2 Outline view Notes view Use the Notes view to add notes to a slide 1 Click the Notes tab in the Workspace Figure 3 2 Select the slide to which you will add notes e Double click the slide in the Slide pane or e Double click the slide s name in the Navigator 3 In the text box below the slide click on the words Click to add notes and begin typing 12 OpenOffice org Impress Guide You can resize the notes text box using the green resizing handles and move it by placing the pointer on the border then clicking and dragging To make changes in the text style press the F11
122. e Font Color effect has a box labelled Font color Example Using multiple animation effects To illustrate how you can set up multiple effects let s look ata common animation list items fly in one at a time from the bottom of the slide and as each new item appears the previous items change to a different color Here is how to create these effects Step 1 Apply the fly in effect to individual list items 1 Display the Custom Animation page of the Task pane 2 Create a slide with several items in a bullet list Our example slide Figure 164 has four Slide Sorter Tasks View X Normal Outline Notes Handout b Mastes Panes P gt Layouts Custom Animation Slide 1 eS z a a ea p i j ve j j p i i i a a E w x lt gt gt Slide Transition Figure 164 Example slide for multiple animations 3 Select all four items Click Add on the Custom Animation pane 4 On the Entrance page of the Custom Animation dialog box Figure 165 select Fly In optionally change the Speed to Medium and click OK 214 OpenOffice org Impress Guide 5 The four effects you have just set up are listed in the animations list on the Custom Animation page as shown in Figure 166 Custom Animation Entrance Emphasis Exit Motion Paths Appear Box Checkerboard Circe Diagonal Squares Diamond Dissolve In Flash Once Fly In Fly in Slow Peek In Plus
123. e Options dialog box click OpenOffice org gt User Data 2 Fill in the form on the OpenOffice org User Data page or delete any existing incorrect information Print options Set the print options to suit your default printer and your most common printing method You can change these settings at any time either through this dialog box or during the printing process by clicking the Options button on the Print dialog box In the Options dialog box click OpenOffice org gt Print See Chapter 10 Printing e mailing exporting and saving slide shows for more about the options on this page Color options On the OpenOffice org Colors page Figure 197 you can specify colors to use in OOo documents You can select a color from a color table edit an existing color or define new colors These colors will then be available in color selection palettes in all components of OOo 246 OpenOffice org Impress Guide You can also define colors within Impress but those colors will not be available to other components of OOo Properties Name Colour Ii EO HA EEn EEH tT EHEAZTEEEHE TIlE TT TTT TTL ttt tty 1 EMET ies Figure 197 Defining colors to use in color palettes in OOo Appearance options On the OpenOffice org Appearance page Figure 198 you can specify which items are visible and the colors used to display various items Color scheme Scheme String C A
124. e profit margin trends line Entering chart data Opening a chart data window 1 If the chart is not already in edit mode with a gray border double click it The main toolbar now shows tools specifically for charts If the main toolbar is not showing select View gt Toolbars gt Main Toolbar 2 Click the Chart Data icon or select View gt Chart Data Table or right click on the chart and choose Chart Data Table The Data Table dialog box Figure 122 appears If you drag the Data Table dialog box so that your chart is Tip visible you can then immediately see the results of each change after clicking in a different cell Chapter 7 Inserting Spreadsheets Charts and Other Objects 167 lt a Data Table Figure 122 Data Table dialog box Entering data Enter data in the Data Table dialog box e Insert buttons insert a row or column e Delete buttons remove the information from a selected row or column e Move buttons move the contents of the selected column to the right or move the contents of the selected row down e Input fields and cells are where you insert data Type or paste information into the boxes within the desired rows and columns Formatting the chart In addition to the wide range of chart type and appearance choices available through the Chart Type dialog box Impress provides other ways to customize a chart This section introduces some of them Refer to Chapter 4 Creating Charts and Gra
125. e red rotating handles Only the corner ones are active At step 2 a black crosshair with a circle appears in the middle of the picture this represents the pivot point for the rotation Normally the center of the picture will be just fine but on some occasions you may wish to rotate around a corner or even around a point outside the picture to do that click on the crosshair and drag it to the desired position To restrict the rotation angles to multiples of 15 degrees press the Shift key while rotating the graphic This is very handy to rotate Chapter 6 Formatting Graphic Objects 133 pictures of right angles for example from portrait to landscape or vice versa Instead of rotating a graphic object manually you can use the Rotation dialog box shown in Figure 93 To display this dialog box select the graphic object so that the green resizing handles are shown then press F4 or select Format gt Position and Size and select the Rotation page Position and Size Position and ii Rotation Slant amp Corner Radius Pivot point Default settings Position X ci La e gt e o oee A o Position Y 4 20 Rotation angle Default settings Angle 315 00 degrees Fl ra e r amp i Figure 93 The Rotation page of the Position and Size dialog box In the top part of the dialog box select the position of the pivot point relative to the top left corner of the page
126. e template folder to another template folder 1 In the Template Management dialog box double click the folder that contains the template you want to move A list of all the templates contained in that folder appears underneath the folder name 2 Click the template that you want to move and drag it to the desired folder If you do not have the authority to delete templates from the source folder this action copies the template instead of moving it Deleting a template You cannot delete the templates supplied with OOo or installed using the Extension Manager you can only delete templates that you have created or imported Chapter 2 Using Slide Masters Styles and Templates 51 To delete a template 1 Inthe Template Management dialog box double click the folder that contains the template you want to delete A list of all the templates contained in that folder appears underneath the folder name 2 Click the template that you want to delete 3 Click the Commands button and choose Delete from the drop down menu A dialog box appears and asks you to confirm the deletion Click Yes Importing a template If the template that you want to use is in a different location you must import it into an OOo template folder To import a template into a template folder from another location on your computer 1 Inthe Template Management dialog box click the folder into which you want to import the template 2 Click the Commands button
127. e using the edit control with the spin buttons 2 Click the Delete current image button 3x You can also delete the whole animation by clicking the Delete all images button E3 If you want to work on the animation frames a bit more you can Tip copy them into the Impress work area by selecting Group object and then clicking Create Since all the objects are centered in the animation window to animate an object off the center of the image create a blank Tip rectangle of the same size of the final image and select it along with the object to be animated Make sure that Group object is selected before clicking the Apply object button Using Fontwork Use Fontwork to obtain special text effects For more about this topic see Chapter 11 Graphics the Gallery and Fontwork in the Getting Started guide To start using Fontwork 1 Open the Fontwork Gallery by clicking the icon on the Drawing toolbar see Figure 71 or on the Fontwork toolbar see Figure 85 If the Drawing toolbar is not showing you can go directly to the Fontwork toolbar by selecting View gt Toolbars gt Fontwork from the main menu bar 122 OpenOffice org Impress Guide 2 Select from the Fontwork Gallery Figure 83 the preferred style and click OK You can modify it later so pick one providing an effect similar to the desired one The text Fontwork in the selected style appears on the slide Figure 84 Fontwork Gallery Paa FON Fonok antol rontw
128. eA on the Text Formatting toolbar If a toolbar with the text icon is not visible choose View gt Toolbars gt Text Formatting The Character dialog box appears Font page Use the Font page shown in Figure 35 to select the desired font type its base attributes Italic Bold etc as well as the size A sample of the font is displayed in the lower part of the dialog box You can also specify the language of this style Character Font Font Effects Position Typeface Regular Language SF English UK Arial The same font will be used on both your printer and your screen Figure 35 The dialog box to set the basic font attributes Chapter 3 Adding and Formatting Text 63 When writing a presentation in multiple languages you can make the best of the language setting by creating two styles that Tip only differ in the language but are otherwise the same This allows you to check the spelling of all of the contents without affecting the appearance This page is available when creating or modifying a presentation style or a graphics style If Asian Typography has been enabled the Font page looks like Figure 36 Character Font aT ee Position Western text font Font Typeface S ZE Language Arial p Regular e 32 se PRS English UK e Asian text font A Typeface size Lanquage Arial Unicode MS iv Regular e 32 y
129. ect if necessary to show the green resizing handles 2 Move the pointer over the graphic object until the pointer changes shape On most operating systems the cursor associated with moving objects is a four headed arrow but it may also be a hand or some other symbol 3 Click and drag the graphic object to the desired position 4 Release the mouse button For a more accurate placement of the graphic object use the Position and Size dialog box shown in Error Reference source not found To open this dialog box first select the graphic object by clicking on it when the resizing green handles are displayed either press F4 or select Format gt Position and Size from the menu bar Position and Size Position and Size Rotation Slant amp Corner Radius Position Base point Position Position Y Size Width Height F Keep rato Protect F Position F Size Figure 91 Fine adjustment of position and size of the graphic object Use the Position section of the dialog box to specify the X horizontal and Y vertical position of the graphic object The values represent the distance of the base point selected on the right hand side of the dialog box relative to the top left corner of the slide Chapter 6 Formatting Graphic Objects 131 To prevent accidental modification of the position of the graphic object select the Position option in the Protect section b
130. ect from a file 3 If you choose Create from File the dialog box shown in Figure 133 opens Click Browse and choose the file to insert The inserted file object is editable by the Windows program that created it If instead of inserting an object you want to insert a Zink to an object select the Display As Icon checkbox Chapter 7 Inserting Spreadsheets Charts and Other Objects 177 Create New O Crea File OpenDocument T ext Cancel Create from File C Documents and Settings Jean My Docun Browse _ Display As Icon Result Inserts the contents of the fle as an object into your document so that you may activate it using the program which created it Figure 133 Insert object from a file Formulas Use Insert gt Object gt Formula to create a Math object in a slide When editing a formula the main menu changes into the Math main menu Care should be taken about the font sizes used in order to make them comparable to the font size used in the rest of the slide To change the font attributes of the Math object select Format gt Font Size from the main menu bar To change the font type select Format gt Fonts from the main menu bar For additional information on how to create formulas refer to Chapter 9 Getting Started with Math in the Getting Started guide or Chapter 16 Math Objects in the Writer Guide Note that unlike in Writer a formula in Impress is treated as an object therefore it will
131. ect the Convert colors to grayscale checkbox Click OK to Save the change To set up Impress to print all color text as black and all graphics as grayscale 1 Click Tools gt Options gt OpenOffice org Writer gt Print 2 Under Quality select the Grayscale or Black amp white checkbox Click OK to save the change Printing a brochure You can print a presentation with two slides on each side of a sheet of paper arranged so that when the printed pages are folded in half the Slides are in the correct order to form a booklet or brochure To print a brochure on a single sided printer 1 Click File gt Print In the Print dialog box Figure 180 click Properties and be sure the printer is set to the same orientation portrait or landscape as specified in the page setup for your document Usually the orientation does not matter but it does for brochures 2 Click Options In the Pages section of the Printer Options dialog box Figure 181 choose Brochure and Right pages Click OK twice to print the first side of each page 230 OpenOffice org Impress Guide 3 Flip the pages and put them back into the printer new side up and in the correct orientation You may need to experiment a bit to find out what the correct arrangement is for your printer 4 Click File gt Print and check Properties to make sure the printer setup is still correct 5 Click Options again In the Pages section of the Printer Options dialog box ch
132. ed subscripts 3 Specify the dimension of the character relative to the baseline character size in percentage The amount by which the text is raised or lowered can be set to automatic by selecting the Automatic checkbox Chapter 3 Adding and Formatting Text 65 Character Font Font Effects Position Position Superscript Normal Subscript Scaling Scale width Spacing Expanded Figure 38 Setting the character position attributes Two more position attributes can be set on this page e The width scaling of the text which specifies the percentage of the font width by which to compress or expand the individual characters of the selected text e The spacing between the characters of the font which can be defined in number of points Selecting the Pair kerning checkbox causes OOo to automatically adjust the spacing between certain pairs of characters to visually improve the appearance For example when writing a V followed by an A VA the spacing between the two letters is reduced strong kerning as can be easily seen when compared with say VS which is not a kerning pair Formatting paragraphs To view the paragraph formatting options select Format gt Paragraph or click the Paragraph button eN on the Text Formatting toolbar If a toolbar with the text icon is not visible choose View gt Toolbars gt Text Formatting The Paragraph dialog box Figure 39 is Shown 66 OpenOffice or
133. ed a personal key the certificate A personal key is stored on your computer as a combination of a private key which must be kept secret and a public key which you add to your documents when you sign them You can get a certificate from a certification authority which may be a private company or a governmental institution When you apply a digital signature to a document a kind of checksum is computed from the document s content plus your personal key The checksum and your public key are stored together with the document When someone later opens the document on any computer with a recent version of OpenOffice org the program will compute the checksum again and compare it with the stored checksum If both are the same the program will signal that you see the original unchanged document In addition the program can show you the public key information from the certificate You can compare the public key with the public key that is published on the web site of the certificate authority Whenever someone changes something in the document this change breaks the digital signature On Windows operating systems the Windows features of validating a Signature are used On Solaris and Linux systems files that are supplied by Thunderbird Mozilla or Firefox are used For a more 242 OpenOffice org Impress Guide detailed description of how to get and manage a certificate and Signature validation see Using Digital Signatures in
134. ed in the Extension Manager dialog To get extensions that are listed in the repository you can open the Extension Manager and click the Get more extensions here link You do not need to download them separately as in step 1 above Tip Extension Manager ey English spelling and hyphenation dictionaries and thesaurus 2008 07 01 Eb French Classic and Reform 1990 spelling and hyphenation and t 2 3 3 Dicollecte PDF Import Extension 0 3 1 Sun Microsystems eo PDF documents are imported in Draw and Impress to preserve the layout and to allow basic editing Eb Spanish spelling dictionary 2008 07 01 bY a Sun Report Builder 1 0 4 Sun Microsystems Inc ene Create with the Sun Report Builder stylish srnart looking database reports The flexible report edito eh Template Changer 1 1 0 Get more extensions here Figure 210 Installing an extension To install a shared extension you need write access to the Note OpenOffice org installation directory Using extensions This section describes some of the more important and popular extensions to Impress In each case you need to first install the extension as described in the previous section Sun Presenter Console Provides extra control over slide shows presentations for example the presenter has ability to see the upcoming slide the slide notes and Chapter 11 Setting Up and Customizing Impress 263 a presentation timer while the audience sees onl
135. ed slide masters Click on the slide master you want to modify among the ones available Figure 17 Make changes as described in this chapter then click the Close Master View icon on the Master View toolbar Save the file before continuing 34 OpenOffice org Impress Guide Any changes made to one slide when in Master View mode will appear on all slides using this slide master Always Caution Make sure you close Master View and return to Normal view before working on any of the presentation slides A Select View gt Normal from the menu bar or clicking Close Master View in the Master View toolbar to return to the normal slide view The changes made to one of the slides in Normal view for example changes to the bullet point style the color of the title area and so on will not be overridden by subsequent changes to the slide master There are cases however where it is desirable to revert a manually modified element of the slide to the style defined in the slide master to do that select that element and choose Format gt Default Formatting from the menu bar Sometimes you may want to try several of the available layouts to see which one is more suitable for your contents Applying a layout only requires that you open the Layouts section of the Tasks pane and double click on the new layout Alternatively you can right click on the desired layout thumbnail and select Apply to selected slide from the pop up menu Choosing
136. ellow C Pale green B Cark violet F Salmon B Sea blue GS Test Blue Figure 19 Background colors 36 OpenOffice org Impress Guide Adding background objects This section describes how to add background objects and graphic elements such as a logo decorative lines and so on OOo supports a large number of picture formats Whenever you want the same graphic element to appear on every slide of your presentation the easiest and quickest solution is to use the Slide master Not only it will save time while creating the presentation but also when you decide to either modify the graphic element or reposition it on the slide If the graphic element was added to each Slide the same operations would have to be performed on each individual slide of the presentation One of the most common activities when preparing a presentation is to add a picture to the slide master To insert a picture already available on the hard disk follow these steps 1 Choose View gt Master gt Slide Master from the menu bar 2 Select from the menu bar Insert gt Picture gt From File 3 Navigate to the directory where your picture is and select it If you want to see a preview select the corresponding checkbox in the file browser dialog box OOo offers the option to insert a picture as a link to the file rather than embedding it in the document This can be useful when a presentation is not intended to be distributed elsewhere and where
137. eme similar to the one you want to obtain Selecting a style opens the dialog box of Figure 48 where you can specify the number of rows and columns OOOSsSOSs s Chapter 3 Adding and Formatting Text 77 Insert Table Number of colurnns Number of rows ee Figure 48 Insert Table dialog box The table is placed at the center of the slide but you can move it wherever it is more convenient by selecting it then dragging it in the new position or by using the method described in Position and size on page 82 You can also create a table directly by selecting Insert gt Table from the main menu the default style and settings are applied to the newly created table Modifying a table Once the table is added to the slide you can control its appearance size position and so on using a combination of the task pane options the table toolbar and the Table properties dialog box Task pane options The following options are available in the Show section of the task pane e Header Row Selected by default it adds a first row with a different background from the rest of the table e Total Row the opposite of Header row if selected changes the background of the last row to make it stand out from the other rows e Banded Rows selected by default this option colors alternate rows with different backgrounds making it easier to ready data presented in rows e First Column Highlights the first column of the table b
138. ens Figure 66 Browse to the folder that contains the image files for the new theme and click OK 102 OpenOffice org Impress Guide 5 Back on the Files tab either click on Add All to install all of the files in the selected folder or use File Type and or select one or more files from the displayed list and click on Add to install a selection of files to the new theme 6 Click OK when finished The files do not show in the large box under the File Type box Not and under the General tab the Contents will display as 2 O Objects but the chosen files will be inserted into the new theme Remember you can always add or delete image files later Properties of New Theme General Files File type lt All Files gt Find Files 7 Select path WA Title i Aa Arh Disk drive C C System Local drive ED Data Local drive E3 E Applications Local drive F Archives Local drive EF G Work Local drive C3 H Compilation Local drive Path Figure 66 Setting up a new theme in the Gallery Chapter 4 Adding and Formatting Pictures 103 OpenOf Ticeorg3 Chapter o Creating Graphic Objects Introduction This chapter describes how to create your own graphics using the drawing tools available in Impress It focuses on the most commonly used tools and techniques Impress also contains a number of advanced drawing functions that are rarely used when creating
139. ent and size of text frames and the formatting of text Chapter 2 Using Slide Masters Styles and Templates 29 All of the characteristics of slide masters are controlled by styles The styles of any new slide you create are inherited from the slide master from which it was created In other words the styles of the slide master are available and applied to all slides created from that slide master Changing a style in a slide master results in changes to all the slides based on that slide master it is however possible to modify each individual slide without affecting the slide master Although it is highly recommended to use the slide masters whenever possible there are occasions where manual changes are needed for a particular slide for example to enlarge the chart area when the text and chart layout is used Note Slide masters have two types of styles associated with them presentation styles and graphic styles The pre packaged presentation styles can be modified but new presentation styles cannot be created However not only can the pre packaged graphic styles be modified but new graphic styles can also be created What are styles Why use them A style is a set of formats that you can apply to selected items in your presentation to quickly change their appearance When you apply a style you apply a whole group of formats at the same time For example a style defines the font type size indents and spacing tab stops
140. equired Figure 14 a Click the element to highlight it The green squares show it is highlighted b Press the Delete key to remove it e Click to add an outline Figure 14 Deleting an element of a slide Sometimes you will accidentally select the wrong layout slide or Tip decide to change it This is safe and does not cause loss of the contents already on the slide 2 Add any elements to the slide that you do need a Adding pictures to the clipart frame if your chosen layout includes one i Double click the picture within the frame The Insert picture dialog box opens ii Browse to the location of the picture you want to include To see a preview of the picture check Preview at the bottom of the Insert picture dialog box iii Select the picture and click Open iv Resize the picture as necessary Follow the directions in the Caution note below b Adding pictures from graphic files to places other than the clipart frame i Insert gt Picture gt From File The Insert picture dialog box opens 24 OpenOffice org Impress Guide ii Browse to the graphic file To see a preview of the picture check Preview at the bottom of the Insert picture dialog box Select a picture and click Open ili Move the picture to its location iv Resize the picture if necessary c Adding OLE Objects is an advanced technique covered in Chapter 7 Inserting spreadsheets charts and objects When resizing a graphic right
141. es Figure 15 Styles and Formatting window At the bottom of the Styles and Formatting window is a drop Ti down list You can choose to show all styles or other groups of Ip styles for example applied styles or in the case of Graphics styles custom styles Presentation styles Presentation styles affect three elements of a slide master the background background objects such as icons decorative lines and text frames and the text placed on the slide Text styles are further divided into Notes Outline 1 through Outline 9 Subtitle and Title The outline styles are used for the different levels of the outline to which they belong For example Outline 2 is used for the subpoints of Outline 1 and Outline 3 is used for the subpoints of Outline 2 As described earlier the pre packaged presentation styles can be modified but new presentation styles cannot be created Chapter 2 Using Slide Masters Styles and Templates 31 Graphic styles Graphic styles affect many of the elements of a slide Notice that text styles exist in both the presentation and graphic style selections What styles to use and when to use them is described later in this chapter There are 15 pre packaged graphic styles to choose from You can create additional styles or modify the pre packaged styles Working with slide masters Impress comes with 28 pre packaged slide masters They are shown in the Master Pages section of the Tasks pane Figure 17
142. es tabs and so on If you are pasting text in a text box you can still use styles to quickly format the text Note that one and only one graphic style can be applied to the copied text To do that 1 Paste the text in the desired position 2 Select the text you have just pasted see Selecting text on page 62 for details 3 Select the desired graphic style 4 Apply manual formatting as required to sections of the text Presentation styles are very different from Writer styles and Tip are applied in quite a different way Refer to Using styles to format text on page 60 for details Inserting special characters To insert special characters such as copyright math geometric or monetary symbols or characters from another language 1 Click in the place in the text where you want to insert the character 2 Choose Insert gt Special Character The Special Characters dialog box appears See Figure 32 Alternatively if the icon is visible you can click this to bring up the Special Characters dialog box To show toolbar buttons that are not visible click on the small down arrow on the right end of the tool bar move the cursor over Visible Buttons and then click on the icon you wish to make visible Tip 3 Choose the font and character subset from the Font and Subset drop down menus 4 Click the character you want to insert You may have to scroll to find the one you want 5 Click OK 58 Ope
143. ew gt Handout Page from the menu bar 2 Select Format gt Page from the main menu or right click on the handout and select Slide gt Page Setup from the pop up menu 3 On the Page Setup dialog box Figure 147 on page 195 set the paper size orientation portrait or landscape margins and other parameters Click OK Setting automatic layout options In Handout view as in Notes view Impress creates four areas where you can put information about the presentation e Header area e Date and Time area e Footer area e Slide number area The information in these areas does not show in Handout view Note but it does appear correctly on the printed handouts Chapter 8 Adding and Formatting Slides Notes and Handouts 199 The way to access and customize these areas is the same as for the Notes and uses the same dialog box Refer to Setting automatic layout options on page 195 for information Moving thumbnails and adding graphics You can move but not resize the slide thumbnails and add lines boxes and other graphic elements to the handouts Figure 153 shows an example See Chapter 5 Creating Graphic Objects for instructions on using the graphics tools After designing a handout you may wish to save it in a template SO you can reuse it whenever you want See Working with Tip templates in Chapter 2 Using slide masters styles and templates for instructions on saving templates and starting a new prese
144. ewer so just using a thicker line often works better Scatter or XY charts Scatter charts are great for visualizing data that you have not had time to analyze and they may be the best for data when you have a constant value with which to compare the data for example weather data reactions under different acidity levels conditions at altitude 166 OpenOffice org Impress Guide or any data which matches two series of numeric data In contrast to line charts the x axis are the left to right labels which usually indicate a time series Net charts A net chart is similar to polar or radar graphs They are useful for comparing data that are not time series but show different circumstances such as variables in a scientific experiment or direction The poles of the net chart are the y axes of other charts Generally between three and eight axes are best any more and this type of chart becomes confusing Stock charts A stock chart is a specialized column graph specifically for stocks and shares You can choose traditional lines candlestick and two column type charts The data required for these charts is quite specialized with series for opening price closing price and high and low prices Of course the x axis represents a time series Column and line charts A column and line chart is a combination of two other chart types It is useful for combining two distinct but related data series for example sales over time column and th
145. f on the text formatting toolbar for a line without bullet If the text formatting toolbar is not showing enable it selecting View gt Toolbar gt Formatting in the menu bar Tip 70 OpenOffice org Impress Guide Creating lists in other text boxes To create a list in a text box follow these steps 1 Place the cursor in the text box 2 Click the Bullets On Off button on the text formatting toolbar If the text formatting toolbar is not showing enable it by selecting View gt Toolbar gt Formatting from the menu bar 3 Type the text and press Enter to start a new bulleted line 4 The default list type is a bulleted list The mechanisms to change the appearance of the list are explained on page 71 Creating a new outline level 1 If necessary press Enter to begin a new line 2 Press Tab Each time you press Tab the line indents to the next outline level Pressing Enter creates a new line at the same level as the previous one To return to the previous level press Shift Tab In the AutoLayout text boxes promoting or demoting an item in the list corresponds to applying a different outline style so the second outline level corresponds to Outline 2 style the third to Outline 3 style and so on Unlike styles in Writer do not try to change the outline level by Caution selecting the text and then clicking the desired outline style Due A to the way the presentation styles work it is not possible to apply them
146. ffice org Impress Guide The fastest and most flexible way to format the embedded spreadsheet is to make use of styles When working on an embedded spreadsheet you can access the cell styles created in Calc and use them However the best approach is to create specific cell styles for presentation spreadsheets as the Calc cell styles are likely to be unsuitable when working within Impress To apply a style or indeed manual formatting of the cell attributes to a cell or group of cells simultaneously first select the range to which the changes will apply A range consists of one or more cells normally forming a rectagular area A selected range consisting of more than one cell can be recognized easily because all its cells except the active one have a black background To select a multiple cell range 1 Click on the first cell belonging to the range either the left top cell or the right bottom cell of the rectangular area 2 Keep the left mouse button pressed and move the mouse to the opposite corner of the rectangular area which will form the selected range 3 Release the mouse button To add further cells to the selection hold down the Control key and repeat the steps 1 to 3 above You can also click on the first cell in the range hold down the Shift key and click in the cell in the opposite corner Refer to Chapter 5 Getting Started with Calc in the Getting Started book for further information on selecting ranges of cells
147. formatting right click on the connector line and select Connector in the pop up menu e Style based formatting select one of the available graphics styles or create a new one as discussed in Using graphics styles to format graphics on page 128 Both methods open the Connector dialog box shown in Figure 113 where you can set the style of the connectors Choose between Chapter 6 Formatting Graphic Objects 153 Standard the default Line Straight and Curved connector Whenever multiple connectors overlap use the Line skew section of the dialog box to distance the lines It is possible to customize the distance between 4 different lines In the Line spacing section of the dialog box set the horizontal and vertical space between the connector and the object at each end of the connector Connector Type Line skew Line 1 LIne spacing Begin horizontal Begin vertical End horizontal End vertical Figure 113 Setting up the connector properties 154 OpenOffice org Impress Guide OpenOf ficeorg3 Chapter 7 Inserting Spreadsheets Charts and Other Objects Using spreadsheets in Impress A spreadsheet embedded in Impress includes most of the functionality of a spreadsheet in Calc and is therefore capable of performing complex calculations and data analysis However if you need to analyze your data or apply formulas these operations are best performed in a Calc
148. from a previously saved presentation template by choosing File gt New gt Templates and Documents from the menu bar This opens the Templates and Documents Templates window To open a new presentation based on a template double click that template s name in the list Using templates from other sources If you have created your own templates or imported templates from another location they are probably stored in the My Templates folder in the Templates and Documents Templates window Templates installed using the Extension Manager may be installed in their own folders You can use them in the same way as the templates installed with OOo See page 52 for information on importing templates into OOo Installing templates using the Extension Manager The Extension Manager provides an easy way to install collections of templates graphics macros or other add ins that have been packaged into files with a OXT extension Although individual extensions can be found in different places the official OpenOffice org extension repository is at http extensions services openoffice org Some extensions are free of charge others are available for a fee Check the descriptions to see what licenses and fees apply to the ones that interest you For more about the Extension Manager and some extensions of interest to Impress users see Chapter 11 Setting up and Customizing Impress To install a collection templates packaged as an ex
149. g 260 L Layout pane 54 layout settings 190 lighting tool 112 line properties 135 line spacing 67 line styles 136 lines creating 108 formatting 130 134 M macros 262 main Impress window 8 margin settings 190 Master Pages 32 master slides 25 Math formulas inserting 173 Media Playback toolbar 174 Media Player 175 menu font customizing 253 menus adding commands 256 creating 254 modifying 255 modifying entries 256 menus customizing 253 modifying styles 44 moving pictures 93 music objects inserting 173 N name and initials of user 246 Navigator 11 17 183 new slide 181 new style from selection 43 non breaking hyphens 59 non breaking spaces 59 Normal view 11 notes adding 193 automatic layout options 195 exporting to PDF 197 fields 195 formatting 193 196 printing 196 text formatting 196 Notes Master 193 Notes view 12 193 numbered list 70 O objects converting 117 objects always moveable option 249 octagon 108 OLE objects inserting 173 175 optional hyphen 59 orientation settings 190 outline copying and pasting 188 outline from Writer 186 outline level 71 74 76 Outline view 11 186 OXT extension 47 P page number field 83 Page Setup dialog box 189 195 page style 189 paper format settings 190 parallelogram 108 passwords for PDF 236 pasting unformatted text 57 PDF form 233 PDF export 231 image quality 232 initial view 233 quality 231 range of slides 232 272 OpenOffice org
150. g Impress Guide This dialog box contains three pages that are described in detail below If Asian Typography has been activated a page called Asian Typography is also displayed Paragraph Indents amp Spacing Alignment asian Typography Tabs Indent Before text After text First line spacing Above paragraph Below paragraph Line spacing Single e of Figure 39 The paragraph formatting dialog box Indents and Spacing page The Indents and Spacing page shown in Figure 39 has four sections e Indent modifies the indentation of the text before and after as well as the indentation of the first line e Spacing defines the space before and after each paragraph formatted with the style e Line spacing determines the spacing between two lines formatted with the style Note that selecting Proportional spacing requires specifying the percentage of a line to be used as spacing 100 corresponds to a single line 200 to a double line 50 to half a line If Leading is selected specify the amount of line Spacing in your default unit of measurement Setting the line spacing to less than 100 is a good method to Tip cram a lot of text into a text box however care must be taken as too small a value will make the text hard to read Chapter 3 Adding and Formatting Text 67 You can change the default unit of measurement for example Tip from inches to centimetres from Tools gt Optio
151. g to fit on one line Caution In OOo Writer a non breaking hyphen can be inserted by pressing Control Minus sign This shortcut does not work in Impress Chapter 3 Adding and Formatting Text 59 Formatting text Formatting text can give a presentation a consistent look and a dynamic feel The appropriate use of formatting can even enhance the audience s understanding of your message by holding their interest Whenever you enter text either in an AutoLayout text box or ina normal text box it already comes with an underlying style Generally this style is the outline level of the point where the text was entered for AutoLayout text boxes or the Default Graphic style for text boxes Sometimes as seen also in the Pasting text section on page 57 it is very useful to re apply the baseline style to a selection of text thus eliminating any manual formatting applied to it particularly if you made a mistake and you do not know how to undo it On these occasions select the manually formatted text and then select Format gt Default formatting from the menu bar Using styles to format text This chapter describes ways to apply manual formatting but you are encouraged to use styles to really get the best out of Impress The good news is that all the information given here can be immediately reused for applying styles Chapter 2 describes how to use styles efficiently and the difference between the presentation and graphic styles
152. hat slide again Caution Once you have answered these and your own questions you should make the necessary changes This is done most easily in the Slide Sorter view see page 13 If you need one or more new slides create them using the steps listed in Inserting additional slides on page 22 Renaming slides Right click on a thumbnail in the Slides pane or the Slide Sorter and choose Rename Slide from the pop up menu In the Name field delete the old name of the slide and type the new name Click OK to Save the change Custom animations If you know how to add a custom animation to a slide and wish to do so do it now Custom animations are found on the Tasks pane This is an advanced technique and is explained in Chapter 9 Slide shows 26 OpenOffice org Impress Guide Slide transitions Your first slide show should probably have the same slide transition for all slides Setting Advance slide to On mouse Click is the default and a simple setting If you want each slide to be shown for a specific amount of time click Automatically after and enter the number of seconds Click Apply to all slides Transition choices are found on the Tasks pane For more information about slide transitions see Chapter 9 Slide Shows The Slide transition section has a very useful choice Automatic preview Select its checkbox Then when you make any changes in a Slide transition the new slide is previewed in the Slide Design area
153. he list 1 Click anywhere in the line to place the cursor in it 2 Follow steps 2 4 of the previous instruction set 72 OpenOffice org Impress Guide If the list was created in an AutoLayout text box then an alternative way to change the entire list is to modify the Outline styles Changes made to the outline style will apply to all the slides using them Sometimes this is what you want sometimes it is not so some care must be taken Follow the procedure to change the Presentation style described in Modifying a style on page 60 The tabs related to list management in Figure 33 are the same ones described below Bullets Numbering type and Graphics pages These three tabs contain predefined formatting for either the bullet type Bullets and Graphics tabs or for the numbering To apply a specific one it is sufficient to click on the image A thick border will indicate the selection Position page Use the Position page shown in Figure 44 to fine tune the indentation and spacing of the bullet point and its text This page is particularly effective when used in combination with the Customize page Bullets and Numbering x Bullets Numbering type Graphics Position Customize Position and spacing Level 1 Indent 1 60cm 5 P C Relative 4 5 Width of numbering 0 80cm AS 5 Fi 8 9 Numbering alignment Left Bi 1 1 Default Figure 44 The Position page used to set list indentation Chapter 3 Adding and Form
154. he printer s documentation for details e What content to print slides notes handouts or outline Slides prints one slide per page full page in landscape Handouts prints the slides in reduced size on the page from a Single slide up to six slides per page You can choose how many slides to print per page and whether to print them horizontally landscape orientation or vertically portrait orientation on the page Print content Content Slides per page 58 Horizont order Horizontal Vertical Notes prints a single slide per page with any notes entered for that slide in Notes View Outline prints the title and headings of each slide in outline format e What slides to print how many copies to print and in what order to print them Pages prints the slide numbers you list in the box Use hyphens to indicate ranges and commas or semicolons to separate ranges for example 1 5 11 14 34 40 Selection prints selected objects This choice is available only when you have selected one or more objects on a slide in Normal view e What items to print Click the Options button to display the Printer Options dialog box Figure 181 Selecting printer options for a presentation Selections on the Printer Options dialog box Figure 181 apply to this printing of this presentation only To specify default printing options for Impress see Selecting default print options on page 229 Chapter
155. he volume of the media clip e Scaling drop down menu only available for movies allows scaling of the movie clip The movie will start playing as soon as the slide is shown during the presentation 174 OpenOffice org Impress Guide Note that Impress will only link the media clip therefore when the presentation is moved to a different computer the link will most likely be broken and as a consequence the media clip will not play An easy workaround that prevents this from happening is the following 1 Place the media file to be included in the presentation in the same folder where the presentation is stored 2 Insert the media file in the presentation 3 When sending the presentation to a different computer send also the media file and place both files in the same folder on the target computer Impress offers the possibility to preview the media clips that are to be inserted by means of the provided media player To open it select Tools gt Media Player The media player is shown in Figure 129 Its toolbar is the same as that of the Media Playback toolbar described above syamali amp Figure 129 The embedded media player OLE objects Use an OLE Object Linking and Embedding object to insert in a presentation either a new document or an existing one Embedding inserts a copy of the object and details of the source program in the target document that is the program which is as
156. i Figure 36 The Font page when Asian Typography is enabled The page is divided into three parts The top and bottom parts have the same functionality as described above while in the middle part you can specify the Asian text font and its attributes Font Effects page Use the Font Effects page shown in Figure 37 to apply special effects to the text such as underlining color shadow and so on As for the Font page a sample of the text is displayed in the lower part of the dialog box allowing a quick visual check of the effects applied This page is available when creating or modifying a presentation style or a graphics style 64 OpenOffice org Impress Guide Character Font Font Effects Position Underlining Color Strikethrough Relief Without Individual words Without Font color Outine B Blue 4 Shadow Arial Figure 37 Advanced options for the character can be set in the Font Effects page Position page The Position page shown in Figure 38 has advanced options to customize text This page is not available when creating or modifying a presentation style or a graphics style Use this page to set the text position relative to the baseline when you need to insert subscripts or superscripts To create a superscript or a subscript do the following 1 Select Superscript or subscript as applicable 2 Specify the amount by which the text should be raised superscripts or lower
157. ial effects applied to the text Choose between four options in the list and where applicable the direction of the effect picking one of the four arrow buttons to the right The available effects are e Blink the text will blink on the screen e Scroll through the text will move into the shape and then out following the chosen direction e Scroll back and forth the text will not exit the shape border and move first in the chosen direction e Scroll in the text will scroll in towards the given direction Starting from the edge of the shape By default no animation is applied The other properties that can be set are e Start inside option when set the animation will start from inside the shape e Text visible when editing option set this box to see the text while editing e Animation cycles includes three further options to set the frequency of the animation the increments between two positions of the animation and finally the delay before the animation starts To see some of the animations in action it is necessary to start the presentation Press F9 or select Slide Show gt Slide Show from the main menu To return to the edit mode press Esc Formatting connectors Connectors are lines that join two shapes Connectors stem from a glue point of the shape Refer to Chapter 5 Creating Graphic Objects for a description of the usage of connectors Connector properties can be accessed and modified in two ways e Manual
158. ic items Use these choices to arrange overlapping data series Title formats the titles of the chart and its axes e Axis formats the lines that create the chart as well as the font of the text that appears on both the X and Y axes e Grid formats the lines that create a grid for the chart e Legend formats the location borders background and type of the legend e Chart Wall Chart Floor and Chart Area are described in the following sections e Chart Type changes what kind of chart is displayed and whether it is two or three dimensional e 3D View formats the various viewing angles of 3D chart Chart Floor and 3D View are only available for a 3D chart Note These options are unavailable grayed out if a 2D chart is selected The two main areas of the chart control different settings and attributes for the chart See Figure 125 Chart Wall e rn ara Row Row sais Row4 Figure 125 The Chart wall and Chart area e Chart wall contains the graphic of the chart displaying the data e Chart area is the area surrounding the chart graphic The optional chart title and the legend key are in the chart area 170 OpenOffice org Impress Guide Chart Floor from the Format menu is only available for 3D Note charts and has the same formatting options as 3Chart Area and Chart Wall Knowing the difference between the chart wall and chart area is helpful when formatting a chart Resizing and moving the chart Y
159. ick the Apply to all button otherwise your selected sound will restart at every slide The sound file is linked to the presentation rather than embedded therefore if you plan to display the presentation on a different machine remember that you also have to make the sound file available on the machine where the presentation will be played and re establish the link to the local sound file before starting the slideshow Note Removing a transition effect 1 Select the desired slides 2 Choose No Transition in the list on the Slide Transition page of the Tasks pane Using slide animation effects Slide animations are similar to transitions but they are applied to individual elements on a single slide a title chart shape or individual bullet point Animations can make a presentation more lively and memorable Just as with transitions heavy use of animations can be fun but distracting and even annoying for an audience expecting a professional presentation Animation effects need to be applied from Normal View so that you can select individual objects on a single slide At present it is not possible to apply animation effects to the Slide master elements This means that if you want to display the Note items in a text box one by one you need to apply the effects to each text box or alternatively copy the text box from one slide to the other Chapter 9 Slide Shows 211 Applying an animation effect Custom Animation
160. ickly reusable If a style is modified for example by changing the area transparency the changes are automatically applied to all the graphics with that style Using the inheritance properties of styles also achieves professional results in a short time For example if multiple lines change in color but are otherwise identically formatted the best way to proceed is to define a generic style for the line and a number of hierarchically dependent styles which only differ in the line color attribute If later you need to change the arrowhead style or the thickness of the lines it is sufficient to change the parent style and all the other styles will change accordingly When creating several presentations a library of well defined graphics styles is an invaluable tool for speeding up the process of formatting a new presentation while achieving the desired appearance 128 OpenOffice org Impress Guide To create a new style follow the procedures outlined in Chapter 2 As Shown in Figure 90 the dialog box to create a graphics style consists of 15 pages e The Organizer page which contains a summary of the style and its hierarchical position is discussed in Chapter 2 e The Font Font Effects Indents amp Spacing Alignment Tabs and Asian typography pages which set the properties of the text and are shared with presentation styles are discussed in detail in Chapter 3 e The Dimensioning page is used to set the style of dimension
161. ied in Subpoints per level 3 The new presentation opens in Outline view Click on the Normal tab to populate the slides in the Slides pane Chapter 8 Adding and Formatting Slides Notes and Handouts 187 4 If some outline levels have too many points to fit on one slide you can expand those slides as described in Expanding a slide on page 184 or duplicate the slides and manually change their contents as described in Duplicating a slide on page 182 Create AutoAbstract Properties Induded outline levels 3 Subpoints per level i Cancel The abstract contains the selected number of paragraphs from H Ra a 4 Hi Ip the induded outline levels nep Figure 142 Choosing outline levels for an autoabstract Copying and pasting an outline Use this method to add slides from an outline to an existing presentation 1 2 3 4 see Choosing a slide layout from the list on page 191 Paste in the text area the outline created with Writer Do not worry if the text does not fit the space on the slide When pasting the hierarchical structure of the outline may be Create a new slide and choose the Title Text layout lost If necessary use the Demote button on the Text Formatting toolbar to recreate it so that the outline points are at the correct hierarchical level It may be useful to open the Style and Formatting window at the Presentation styles page to track the outline level of each i
162. iginal gt is an empty background You can also select among three predefined Presentations lt Original gt Introducing a New Product and Recommendation of a Strategy lt a Presentation Wizard select a slide design Presentation Backgrounds Black and White Blue Border Blue Lines and Gradients Ghia tar a pari arnt m Select an output medium Screen O Overhead sheet Slide a E Preview Paper Figure 10 Selecting a slide design using the Presentation Wizard To start with a blank presentation select lt Original gt Click an item to see a preview of the slide design in the Preview window Introducing a New Product and Recommendation of a Strategy are pre packaged presentation templates They can be used to create a presentation by choosing From template in the first step Figure 9 Note Select how the presentation will be used under Select an output medium Generally presentations are created for computer screen display so you would select Screen Click Next The Presentation Wizard step 3 appears Figure 14 In this step you can choose the desired slide transition from the Effect drop down menu Select the desired speed for the transition between the different slides in the presentation from the Speed drop down menu Medium is a good choice for now Click Create A new presentation is created 20 OpenOffice org Impress Guide Presentation Wizard Select a slide tran
163. ion you want to include This page of the Wizard does not display if Create title page was not chosen Information for the title page Author Peter Hillier Brook E mail address Your homepage Additional information a _ Link to a copy of the original presentation Figure 192 HTML Export Title page information 7 Choose the navigation button style to use to move from one page to another If you do not choose any OOo will create a text navigator Select button style El Text only OPES RES UCSF EE WMOWWOOOS COQO00000 J1HHHEeHB Figure 193 HTML Export Choosing navigation style 8 Select the color scheme for the web pages Available schemes include the document s existing scheme one based upon browser colors and a completely user defined scheme You can save a new 240 OpenOffice org Impress Guide scheme so that it will appear on the first page of the HTML export wizard HTML Export Select color scheme O Apply color scheme from document Use browser colors C 3 Use custom color scheme Hyperlink Hyperlink eoa ee L Pik H Active Link Visited link Visited Link i e C C Figure 194 HTML Export Choosing color scheme 9 Click Create to generate the HTML files If this is a new design a small dialog box pops up If you might want to reuse this design you can give it a name and save it Otherwise click Do Not Save Name HTML Design Do Not Sa
164. ion of a graphic style is the same as the one for creating a graphic style Figure 24 while the dialog box for modifying a presentation style is simpler and more similar to the one to modify a paragraph style in Writer Make the required changes to the style and when finished click OK to Save them Updating a style from a selection To update a style from a selection 1 Select an item that has the format you want to adopt as a style 2 In the Styles and Formatting window select the style you want to update single click not double click and then click the Update Style icon see Figure 27 44 OpenOffice org Impress Guide DE A fy Default Dimension Line First line indent Heading Heading i Figure 27 Updating a style from a selection Any changes you make to a style are effective only in the document on which you are working The changes do not go into Tip any associated template If you want the changes to apply to more than one document you need to change the template see Working with templates on page 46 The Update Style button is available for both presentation and graphic styles Applying styles In Impress you can apply styles in two ways both starting from the Styles and Formatting window First click on one of the icons at the top left Graphics Styles or Presentation Styles to display a list of styles in the category you want Then do one of the following e Position the insertion p
165. is selected both dimensions change simultaneously To prevent accidental modifications of the size make sure that the Size option is selected in the Protect section in the bottom left part of the dialog box 132 OpenOffice org Impress Guide Rotating graphic objects As for the position and the size rotation of an object can be done manually or using a dedicated dialog box To rotate a graphic manually do as follows 1 Select the graphic object if necessary so that the green handles around it show 2 Click the Rotate button on the Drawing toolbar This toolbar is usually located at the bottom the screen but it can be undocked and used as a floating toolbar If the toolbar is not showing select View gt Toolbars gt Drawing The Drawing toolbar is discussed in detail in Chapter 5 The icons representing the functions in the toolbars are different depending on the operating system used and on whether OOo Note has been customized for the Linux distribution in use or not When in doubt hover the mouse over the icons and wait for the tooltip to appear showing the name of the button 3 Eight red handles replace the green square handles as shown in Figure 92 Move the mouse over one of the corner handles and the mouse cursor shape will change Click the mouse and move in the direction in which you want to rotate the graphic object 4 When satisfied release the mouse button Dp Figure 92 Shape showing th
166. ition and size Objects always movable lets you move an object with the Rotate tool enabled If this box is not marked the Rotate tool can only be used to rotate an object Unit of measurement determines the unit of measurement for presentations Tab stops defines the spacing between tab stops Start presentation section Always with current page specifies that a presentation starts with the current slide Unmark this box to always start a presentation with the first page Compatibility section The settings in this area are valid for the current document only Use printer metrics for document formatting applies printer metrics for printing and for formatting the display on the screen If this box is Chapter 11 Setting Up and Customizing Impress 249 not checked a printer independent layout is used for screen display and printing Add spacing between paragraphs in the current document calculates the paragraph spacing in Impress exactly as Microsoft PowerPoint does Microsoft PowerPoint adds the bottom spacing of a paragraph to the top spacing of the next paragraph to calculate the total spacing between both paragraphs Impress normally uses only the larger of the two spacings View options In the Options dialog box click OpenOffice org Impress gt View Display C Rulers visible Guides when moving _ All control points in B zier editor Contour of each individual object Figure 201 Specitying view options fo
167. itle page It is a process that has to be repeated for each Slide Unless you are using more than one slide master your only concern is the Layouts section of the Tasks pane Figure 12 Ze OpenOffice org Impress Guide v Layouts Figure 12 Choosing a slide layout First insert all the slides your outline indicates you will need Only after this should you begin adding special effects such as custom animation and slide transitions Step 1 Insert a new slide This can be done in a variety of ways take your pick e Insert gt Slide e Right click on the present slide and select Slide gt New Slide from the pop up menu e Click the Slide icon in the Presentation toolbar Figure 13 8 Slide Slide Design Slide Show Figure 13 Presentation toolbar Step 2 Select the layout slide that bests fits your needs Step 3 Modify the elements of the slide At this stage the slide consists of everything contained in the slide master as well as the chosen layout slide so this includes removing unneeded elements adding needed elements such as pictures and inserting text Changes to any of the pre packaged layouts can only be made using View gt Normal which is the default Attempting to do this by modifying a slide master may result in unpredictable results and requires extra care as well as some trials and errors Caution Chapter 1 Introducing Impress 23 1 Remove any element on the slide that is not r
168. key to open the Styles and Formatting window First Step Start Fle gt New gt Fier oO Rigntchoke Quikssemer gt A earte Click to add notes Figure 3 Adding notes in Notes View Slide Sorter view The Slide Sorter view contains all of the slide thumbnails Figure 4 Use this view to work with a group of slides or with only one slide Figure 4 Slide Sorter view Chapter 1 Introducing Impress 13 Change the number of slides per row if desired 1 Check View gt Toolbars gt Slide View to show the Slide view toolbar Figure 5 i D asides E Figure 5 Slide Sorter and Slide View toolbars 2 Adjust the number of slides up to a maximum of 15 3 After you have adjusted the number of slides per row View gt Toolbars gt Slide View will remove this toolbar from view To move a Slide in a presentation using the Slide Sorter 1 Click the slide A thick black border is drawn around it 2 Drag and drop it to the location you want e As you move the slide a black vertical line appears to one side of the slide e Drag the slide until this black vertical line is located where you want the slide to be moved To select a group of slides use one of these methods e Use the Control Ctrl key Click on the first slide and while pressing Control select the other desired slides e Use the Shift key Click on the first slide and while pressing the Shift key select the final slide in the grou
169. kground cache Copy when moving Objects always moveable Unit of measurement Tab stops 0 50 a otart presentation Always with current page Compatibility _ Use printer metrics for document formatting Add spacing between paragraphs and tables in current document Figure 200 Specitying general options for Impress 248 OpenOffice org Impress Guide Text objects section Allow quick editing sets Impress to immediately switch to the text editing mode when you click a text object You can also activate text editing mode through the Allow Quick Editing icon tu on the Options toolbar Only text area selectable sets Impress to select a text frame when you click on text In the area of the text frame that is not filled with text an object behind the text frame can be selected You can also activate this mode through the Select Text Area Only icon m on the Options toolbar New document section Start with Wizard sets Impress to start with the Presentation Wizard when opening a presentation with File gt New gt Presentation Settings section Use background cache sets Impress to use the cache for displaying objects on the master page This setting speeds up the display Unmark this box if you want to display changing contents on the master page Copy when moving automatically creates a copy when you move rotate or resize an object while holding down the Ctrl key The original object will remain in its current pos
170. king WS og css a eee eg ri wpa tevindveenennteacpiewatenacwieeniieaees 46 Chapter 3 Adding and Formatting TeXt cccccccsccsccccccccccscsssccccccccccces 93 OT cisse cacceerrco snes arenes couent ou staanans oie A E EAE EEE 54 Working with text bOXeS sessssersesessereeseserreesesereesserercesereererserereeees 54 DSA E aa EEEE EA E E AA 97 Formalna TEE rerin ennan E REANA 60 Creating bulleted and numbered lists c ccc cc eee ec eceeeeeneeeeees 70 Using CS a retesce cst ncauacntusenstnnibeweetescenneastivhaetaciasdtasueeocueveuecsemeeuosene 77 TST TO A E E E EN T E E E E N 83 Cana E E E EE EE BD Chapter 4 Adding and Formatting PICtULes cccccsccccccccccccssssscceceecs 838 TEC OS COO aE AE EE E A EE EAE E AEEA 89 PG DICTO et tescct gecesi aaticane cs ETE NERI EA AAEE EEEE 89 Pormatting NC 1 Suu cccpsnscatacencnect seh caeniencrncansupiecenecneieaeeanreienreeiencens 93 OpenOffice org Impress Guide 3 eae a Ae Te ersin EE 99 Managing the Gallery themess ccecceccecescesceceenceenseessesseeessess 101 Chapter 5 Creating Graphic ODJeECUS ccccccccccccccccccssscccsccccccccccscecs 104 PT NG OY os cag ot neve oes EE T EET E T T T 105 The Drawing toolbar sssesssseseesersessssereesesreressessssesssssessesessesseseee 105 Creating lines and shape sS essessessesessssseeesssseeresssrerrerererreressesses 108 Working with connectorS esessessrsesssrererereererer
171. l green black ania P Rectangular red white L L Square yellow white a ieowd M Linear magenta green To 100 Figure 100 The Gradients page of the Area dialog box Chapter 6 Formatting Graphic Objects 141 It is highly recommended to create a new gradient even if you just want to change the two colors rather than modifying the predefined ones which should only be used as starting points To create a new gradient 1 First choose the From and To colors Figure 101 Square yellow white GP Linear magenta green From L Yelow 3 w 100 E Orange 1 E Orange 2 E Orange 3 E Bordeaux 1 Dala vaalea Figure 101 Gradient transition color selection 2 Then choose a type of gradient from the list Linear Axial Radial Ellipsoid Square or Rectangular A preview of the gradient type is shown under the available gradients list in the middle of the dialog box Figure 100 shows an example Type Center X 50 7 Center 50 Type Center X 20 Center 35 ES Figure 102 Center option in a radial gradient 3 Depending on the chosen type some options will be grayed out Set all the properties as desired very often the default values will work well The properties to set to create a gradient are summarized in Table 3 4 Click the Add button to add the newly created gradient to the list The gradient is now
172. l the pointer changes Shape On most operating systems the cursor associated with moving objects is a four headed arrow but it may also be a hand or some other symbol 3 Click and drag the picture to the desired position 4 Release the mouse button For a more accurate placement of the picture use the Position and Size dialog box described in Chapter 6 Formatting Graphic Objects Resizing a picture 1 Click the picture if necessary to show the green resizing handles 2 Position the pointer over one of the green resizing handles The pointer changes shape giving a graphical representation of the direction of the resizing 3 Click and drag to resize the picture Chapter 4 Adding and Formatting Pictures 93 4 Release the mouse button when satisfied with the new size The corner handles resize both the width and the height of the graphic object simultaneously while the other four handles only resize one dimension at a time To retain the original proportions of the graphic Shift click one Tip of the corner handles then drag Be sure to release the mouse button before releasing the Shift key For more accurate resizing of the graphic object use the Position and Size dialog box described in Chapter 6 Formatting Graphic Objects Be aware that re sizing a bit mapped raster image will Caution adversely affect the resolution causing some degree of blurring A It is better to externally size your picture before
173. last slide Window runs the slide show in the OpenOffice org program window and exits the show after the last slide Auto restarts the slide show after the last slide A pause slide is displayed between the last slide and the start slide Press the Esc key to stop the show In the box under this choice specify the length of time before the Show restarts If you enter zero the show restarts immediately without showing a pause slide To display the OpenOffice org logo on the pause slide select the Show logo checkbox The logo cannot be changed In the Options section Change slides manually prevents slides from changing automatically This choice overrides the Auto selection under Type Mouse pointer visible shows the mouse pointer during a slide Show If you do not have a laser pointer or other device this can be quite useful Mouse pointer as pen enables you to write or draw on slides during the presentation Anything you write with the pen is not 204 OpenOffice org Impress Guide saved when you exit the slide show The color of the pen cannot be changed e Navigator visible displays the Navigator during the slide show For more about the Navigator see Chapter 1 Introducing Impress Animations allowed displays all frames of animated GIF files during the slide show If this option is not selected only the first frame of an animated GIF file is displayed This has nothing to so with the slide animations described
174. lect the number of resulting cells from the split as well as whether the cell should be split horizontally or vertically When splitting horizontally you can select the into equal proportions option to get all cells of equal size The contents of the split cell are kept in the original cell Optimize Distributes evenly the selected cells either horizontally or vertically If you want to optimize the whole table you can distribute rows or columns evenly by right clicking on the table edge and selecting Row gt Space Equally or Column gt Space Equally from the pop up menu Vertical Alignment You can select the vertical alignment of the text on a cell by cell basis between Top Center and Bottom The chosen setting only applies to the selected cells The alignment commands can be applied to all the cells of the table by right clicking on the edge of the table choosing Cell from the pop up menu and then choosing the required alignment Insert or delete rows and columns Use the Table toolbar to insert or delete rows and columns of your table Rows and columns are inserted below and to the right of the selected cell You can insert rows and columns at the end of the table using the pop up menu that opens right clicking on the edge of the table The insert commands are under the Row or under the Column menu Table Design The only purpose of this button is to open the Table Design pane in the task pane Table properties Click the
175. lect the slide that you want the copied slides to follow and then choose Edit gt Paste or click the Paste button on the main toolbar or press Control V To copy or move slides between presentations 1 Open the presentations that you want to copy or move slides between Arrange the windows so both presentations are visible Choose View gt Slide Sorter in each window 2 In the presentation containing the slides that you want to copy or move select the required slides To move the slides drag and drop them into the other presentation To copy the slides hold down the Control key while dragging and dropping Duplicating a slide Duplicating a slide is a convenient way to add slides since the new Slide is an exact copy of the selected slide To duplicate a slide 1 Go to Normal view either by clicking on the tab on the work area or selecting View gt Normal from the menu bar 2 Make sure that the slide to be duplicated is on the work area 3 Select Insert gt Duplicate Slide from the menu bar 182 OpenOffice org Impress Guide The duplicated slide is inserted after the original slide and is displayed in the work area Here is another way to duplicate a slide 1 In Normal view go to the slide after which you want to insert the new slide 2 Open the Navigator and select the slide you want to duplicate see Figure 137 Slide 5 Example Presentation Figure 137 Selecting a slide in the Navigator
176. lide select it and choose Edit gt Fields Chapter 2 Using Slide Masters Styles and Templates 41 The fields you can use in Impress are e Date fixed e Date variable updates automatically when you reload the file e Time fixed e Time variable updates automatically when you reload the file e Author First and last names listed in the OpenOffice org user data e Page number slide number e File name To change the number format 1 2 3 or a b c or i ii iii etc for the page number field choose Format gt Page and then select a Tip format from the list in the Layout Settings area To change the author information go to Tools gt Options gt OpenOffice org gt User Data Working with styles This section describes how to create modify apply and delete styles in Impress If you are familiar with styles in Writer you will find both Similarities and differences in Impress The presentation styles are Similar to paragraph styles in Writer and are used in a very similar fashion You cannot create new presentation styles but you can fully configure the existing ones Note that as for the Heading styles in Writer the Outline styles are hierarchically linked so a change in the Outline 1 will cascade through all the other Outline levels In Impress you will also find the graphic styles very useful As the name suggests graphic styles define the characteristics of a graphic object including a text object
177. matting and apply the formatting later To paste without formatting either press Control Shift V and then select Unformatted text from the dialog box that appears or click on the small black triangle next to the paste symbol in the standard toolbar B and select Unformatted text The unformatted text will be formatted with the outline style at the cursor position in an AutoLayout text box or with the default graphic style in a normal text box Formatting pasted text If pasting the text into an AutoLayout area then to give the pasted text the same look and feel of the rest of the presentation apply the appropriate outline style to the text To do so 1 Paste the text in the desired position Do not worry if it does not look right it will in a minute 2 Select the text you have just pasted see Selecting text on page 62 for details on how to do that 3 Select Format gt Default formatting from the menu bar 4 Use the four arrow buttons in the Text Formatting toolbar ao ob oie to move the text to the appropriate position and Chapter 3 Adding and Formatting Text 57 give it the appropriate outline level The button with the arrow pointing left promotes the list entry by one level for example from Outline 3 to Outline 2 the right arrow button demotes the list entry by one level the up and down arrow buttons move the list entry 5 Apply manual formatting as required to sections of the text to change font attribut
178. ment Flip Description Name Custom Animation Interaction Edit Style To Curve To Polygon To Contour To To 30 Rotation Object To Bitmap To Metafile Figure 80 The convert options in the context menu Setting up interaction with a shape or image You can associate with a shape or an image some action to be performed when the user clicks on it To create an interaction 1 Select the graphic object for which an interaction will be created 2 When the green handles show select from the Drawing toolbar Figure 67 the Interaction button 8 or right click on the object and select Interaction from the pop up menu 3 The dialog box shown in Figure 81 is displayed Select the interaction type and the parameters if applicable Click OK to close the dialog box 118 OpenOffice org Impress Guide Interaction Action at mouse dick Target Slide Object Side 1 Slide 2 Notes Default Handouts Default Default Notes Figure 81 dialog box to set the interaction with a graphic object To remove an interaction from a graphic object follow the steps 1 5 above taking care to select No action as the interaction type at step 4 The possible actions and their parameters are described in Table 2 Table 2 Interactions and their parameters Parameters Interaction type Go to Previous slide Go to Next slide Go to First slide Go to Last slide Go to Page or Obje
179. ment title Causes the PDF viewer to display the document s title in the title bar User interface options section e Hide menubar Causes the PDF viewer to hide the menu bar e Hide toolbar Causes the PDF viewer to hide the toolbar Hide window controls Causes the PDF viewer to hide other window controls Transitions section Includes Impress slide transition effects as the respective PDF effects Bookmarks section Select how many heading levels are displayed as bookmarks if Export bookmarks is selected on the General page Links page of PDF Options dialog box On this page Figure 186 you can choose how links are exported to PDF General Initial View User Interface Links Security Convert document references to POF targets _ Export URLs relative to file system Cross document links Default mode Open with PDF reader application Open with Internet browser Figure 186 Links page of PDF Options dialog box Export bookmarks as named destinations If you have defined slide names this option exports them as named destinations to which Web pages and PDF documents can link Convert document references to PDF targets If you have defined links to other documents with OpenDocument extensions such as ODT ODS and ODP this option converts the files names to PDF in the exported PDF document Export URLs relative to file system If you have defined relative links in a document this option expo
180. mes for some slides choose Slide Show gt Rehearse Timings from the menu bar or click the Rehearse Timings icon on the Slide Show toolbar The slide show begins in full screen mode and a timer appears in the lower left hand corner of the screen When you want to advance to the next slide click the timer To keep the default setting for this slide click the slide not the timer Continue for all slides in your presentation Impress records the display time for each slide Save your presentation When you next look at the time set under Automatically after you will see that the times have changed to match what you set when rehearsing If you want the whole presentation to auto repeat open the menu Slide Show gt Slide Show Settings Click Auto and OK Chapter 9 Slide Shows 209 Applying a slide transition effect In the Tasks pane choose Slide Transition Figure 161 In the Slides pane or Slide Sorter view select the slides to which you want to apply the transition If you want the transition to apply to all slides you do not need to select them first In the Apply to selected slides list select a transition Modify the selected transition by changing the speed or adding a sound in the Modify transition area If you choose to play a sound select it in the Sound list The Loop until next sound checkbox now becomes active Select this checkbox to play the sound repeatedly until another sound starts Choose how to
181. moving the yellow dot that is displayed along with the blue resizing handles it is possible to modify some of the Fontwork shapes 126 OpenOffice org Impress Guide OpenOf ficeorg3 Chapter 6 Formatting Graphic Objects Introduction This chapter describes how to format the graphic objects created with the drawing tools described in Chapter 5 The formatting of each graphic object in addition to its size rotation and position on the slide is determined by a number of attributes that define the line text and area fill of each object These attributes among others also contribute to form a graphics style so although this chapter discusses the formatting when applied manually to an object you can use the same methods to build a collection of graphics styles Using graphics styles to format graphics In many situations where a presentation contains only a few graphic objects manual formatting can be an efficient way to change their appearance However when you want to achieve consistency in the style across the slides of your presentation or your presentations portfolio or simply when you want to apply the same formatting to a large number of objects the best approach is to use graphics styles Graphics styles are the equivalent for graphic objects to the presentation styles for text A graphics style groups all the formatting attributes that a graphic object could have and associates this set toa name making them qu
182. n you want to have the same field appearing on all the slides of the presentation for example the page number it is faster and more convenient to add the field to the slide master as explained in Chapter 2 Some fields such as the file name or the author are often more Suitable to be inserted in a single slide such as the first or the last 84 OpenOffice org Impress Guide Using hyperlinks When inserting text such as a website address or URL that can be used as a hyperlink Impress formats it automatically creating the hyperlink and applying to the text a color and underlining If you do not want Impress to do that select Edit gt Undo Insert from the menu bar or press Control Z immediately after the formatting has been applied You can also insert hyperlinks manually To prevent OOo from automatically turning website addresses URLs into hyperlinks go to Tools gt AutoCorrect gt Options and deselect the URL Recognition checkbox To change the color of hyperlinks go to Tools gt Options gt Tips OpenOffice org gt Appearance scroll to Unvisited links and or Visited links select the checkboxes pick the new colors and click OK Caution this will change the color for all hyperlinks in all components of OpenOffice org this may not be what you want To insert a hyperlink or to customize the appearance of a hyperlink select Insert gt Hyperlinks from the menu bar The dialog box shown in Figure 54 opens
183. nOffice org Impress Guide Selecting more than one character will insert all those characters Characters to be inserted are displayed below the character section in the order they were selected They will also be inserted in this order If you accidentally click the wrong character clicking another character will only add it to the ones being inserted Click Delete all the characters selected will be deleted then click the correct characters Special Characters Bitstream Vera Sans Vera Sans Subset Mathematical Mathematical Operators xi eejejejelzleloioojoluje a lel olsl lolol7fololol lvfolololels w Characters Figure 32 Insert special characters dialog box Inserting non breaking spaces and hyphens Where it is not desirable for words separated by a space or by a hyphen to span over two lines or where an optional hyphen is desired you can insert a special formatting mark To access the Formatting marks options select from the menu bar Insert gt Formatting marks Impress supports three formatting marks e Non breaking space A non breaking space between two words prevents these two words being separated over two lines Press Control Space bar on the keyboard to insert a non breaking space e Non breaking hyphen A non breaking hyphen keeps the two words separated by the hyphen on the same line e Optional hyphen An invisible hyphen that is activated thus breaking the word only when the word is too lon
184. ncy for the Shadow By setting the transparency value above 0 the objects below Tip the shadow are not completely hidden by the shadow This produces a pleasant visual effect as shown in Figure 110 Chapter 6 Formatting Graphic Objects 149 Figure 110 Shadow with 50 transparency Transparency formatting Transparency is applicable to lines areas and shadows To apply transparency to lines refer to Formatting lines on page 134 for Shadows refer to Formatting shadows on page 148 To apply transparency to areas select Format gt Area and then go to the Transparency page shown in Figure 111 Area x Area Shadow Transparency Colors Gradients Hatching Bitmaps Transparency mode No transparency Transparency Gradient Type Angle 0 degrees Border 259 Start value 0o End value 100 Figure 111 Setting the object transparency There are two types of transparency one which is uniformly applied to all the area of the object and the gradient one To obtain a uniform transparency select Transparency and then select the percentage of transparency required For a gradient transparency so that the area becomes gradually transparent select Gradient and then set the parameters of the gradient e Type pick between Linear Axial Radial Ellipsoid Quadratic or Square 150 OpenOffice org Impress Guide e Center X Y for some types of gradient you can specif
185. nd hence the relief effect Joins groups of pixels into a single area of one color Changing the Graphics mode Use the next box in the Picture toolbar to change the mode of the image Choose between e Default no changes to the graphic object e Grayscale the image is converted to scales of gray e Black White each pixel of the image is converted to black or white depending on the brightness value 96 OpenOffice org Impress Guide e Watermark adjusts the brightness of the image making it Suitable to be used as a watermark For more information on creating watermarks refer to Chapter 2 Adjusting the color Clicking the color adjustment button LB on the Picture toolbar opens the color adjustment dialog box shown in Figure 62 Use this dialog box to modify the individual color components of the image red green blue as well as the brightness contrast and gamma of the image If the result is not satisfactory press Control Z to restore the default values Color YT X bgo ft a EA na wow Jelo S os amp Yli 5 Figure 62 The color adjustment dialog box Setting the object transparency Modify the percentage value in the Transparency box x on the Picture toolbar to make the image more transparent Note that this is different from the transparency settings for a line or a shape described in Chapter 5 Adjusting the line area and shadow settings These settings are not very commonly used for
186. nding the spreadsheet see Figure 116 2 Move the mouse over one of the handles The cursor changes shape to give a visual representation of the effects applied to the area 3 Click and hold the left mouse button and drag the handle The corner handles resize the two sides forming the corner simultaneously while the handles in the middle of the sides modify one dimension at a time 158 OpenOffice org Impress Guide You can move the spreadsheet change its position within the slide whether in edit mode or not In both cases 1 Move the mouse over the border until the cursor changes shape 2 Click and hold the left mouse button and drag the spreadsheet to the desired position 3 Release the mouse button When selected but not in edit mode green handles the spreadsheet object is treated like any other object therefore resizing it results in changing the scale rather than the spreadsheet area This is not recommended because it may distort the fonts and picture shapes Moving around the spreadsheet How a spreadsheet is organized A spreadsheet consists normally of multiple tables which in turn contain cells However in Impress only one of these tables can be Shown at any given time on a slide The default for a spreadsheet embedded in Impress is one single table called Sheet 1 The name of the table is shown at the bottom of the spreadsheet area see Figure 116 If required you can add other sheets To do that
187. nge If you move the Chart Type dialog box to one side you can see the full effect in the main window 4 As you change chart types other selections become available on the right hand side For example some chart types have both three dimensional and two dimensional variants 3D charts have further choices of shape for the columns or bars 5 Choose the chart characteristics you want and then click OK The Chart Type dialog box closes and you return to the edit window Now you can continue to format the chart add data to the chart or click outside the chart to return to normal view Chart types Your data can be presented with a number of different charts choose a chart type that best suits the message you want to convey to your audience The following summarizes the uses of the chart types For more detail see Chapter 4 Creating Charts and Graphs in the Calc Guide Column charts Column charts are commonly used for data that shows trends over time They are best for charts that have a relatively small number of Chapter 7 Inserting Spreadsheets Charts and Other Objects 165 data points For large time series a line chart would be better It is the default chart type Bar charts Bar charts are excellent for giving an immediate visual impact for data comparison where time is not important for example to compare the popularity of a few products in a marketplace Pie charts Pie charts are excellent when you need to
188. nges depending on the selection For example Text area TextEdit Paragraph x Row y Column z Charts spreadsheets Embedded object OLE ObjectName selected Graphics Bitmap with transparency selected e The position of the cursor or of the top left corner of the selection measured from the top left corner of the slide e The width and height of the selection or of the text box where the cursor Is e The zoom level of the workarea e A modified flag showing a star when the file needs saving e A flag indicating if the document is digitally signed e The slide number currently displayed in the workarea e The slide master associated to the slide currently in the workarea Right clicking on the slide master area of the Status bar you can Tip quickly apply a different slide master to the current slide In case you do not need the information in the Status Bar you can hide it by selecting View gt Status Bar from the main menu 16 OpenOffice org Impress Guide Navigator The Navigator Figure 7 displays all objects contained in a document It provides another convenient way to move around a document be eed and find items in it The Navigator button is 0 Side 1 located on the Standard toolbar You can also H She display the Navigator by choosing Edit gt Te Penne Navigator on the menu bar or pressing o gaz Ctrl Shift F5 am Picture 3 The Navigator is more useful if
189. not be automatically aligned with the rest of the text The formula can be however moved around but not resized as any other object Inserting the contents of a file You can insert the contents of a file into a presentation The types of file accepted are OpenOffice org Draw file HTML files or plain text files Select Insert gt File from the main menu to open a file picker window If there is an internet connection it is also possible to insert in the file name field a URL Select the file and click Insert 178 OpenOffice org Impress Guide OpenOf ficeorg3 Chapter amp Adding and Formatting Slides Notes and Handouts Introduction This chapter describes how to add new slides to the presentation and how to format them It then introduces two additional views the Notes view and the Handouts view and explains how to format Notes and Handouts Two pop up menus are quite useful when performing the operations described in this chapter One menu is displayed by right clicking on a Slide in Normal view and then selecting Slide to display a submenu shown in Figure 134 The other menu appears by right clicking on the slide thumbnail in the Slides Pane as shown in Figure 135 which also shows the tabs to switch view Slide Page Setup Slide Design Insert Snap Point Line bw g Slide Layout E Mapan Rename Slide rid ard Display Background of Master Snap Lines e Display Objects from Master Outline View R New
190. ns gt OpenOffice org Impress gt General e Preview area provides a visual representation of the settings before you apply them Graphics Styles Heading Text Text Animation i Dimensioning L Connector Alignment LL Asian T pograph Tabs Organizer Line Area Shadowing Transparency Font Font Effect Indents amp Spacing Indent Before text After text First line spacing Above paragraph Below paragraph Line spacing 1 5 lines e of Figure 40 Insert and Spacing settings for the selected paragraph or style The Indents and Spacing page is also available when creating or modifying a graphics style or modifying a presentation style as shown in Figure 40 Alignment page Use the Alignment page to determine the text alignment Left Right Center or Justified A preview shows the effects of the changes The same choices can be accessed from the Text Formatting toolbar This page is also available when creating or modifying a graphics style or modifying a presentation style 68 OpenOffice org Impress Guide Tabs page Use the Tabs page shown in Figure 41 to set tab stops To delete one existing tab stop select it in the list and click the Delete button To delete all the tab stops click the Delete All button To create a new tab stop 1 Set the size of the tab stop in the edi
191. ns or Microsoft PowerPoint 97 2000 XP from the drop down list 3 Navigate to the PowerPoint file select it and click Open The PowerPoint file can now be edited and saved as an Impress file or a PowerPoint file To save the file as an Impress file choose OpenDocument Presentation odp as the File Type 244 OpenOffice org Impress Guide OpenOf ficeorg3 Chapter 1 1 Setting Up and Customizing Impress Choosing options that affect all of OOo This section covers some of the settings that apply to all the components of OpenOffice org Other general options are discussed in Chapter 2 Setting Up OpenOffice org in the Getting Started guide 1 Click Tools gt Options The list on the left hand side varies depending on which component of OOo is open The illustrations in this chapter show the list as it appears when when OpenOffice org Impress is open 2 Click the sign to the left of OpenOffice org on the left hand side A list of subsections drops down The Back button has the same effect on all pages of the Options Note dialog box It resets the options to the values that were in place when you opened OpenOffice org User Data options Impress uses the first and last name stored in the User Data page to fill in the Created and Modified fields in the document properties and the optional Author field often used in the footer of a presentation so you will want to ensure that your name appears there To do this 1 In th
192. ntation from a template If you click on one of the other handout layouts and then return Caution to the one you have reformatted the slide thumbnails return to their original positions although any lines or other graphics you A have added remain where you put them You will need to move the thumbnails back to where you want them Normal Outline Notes Handout Slide Sorter Figure 153 Customized 3 slide handout 200 OpenOffice org Impress Guide Printing handouts 1 Choose File gt Print from the menu bar 2 In the Print content section of the Print dialog box make sure that Handouts is selected Figure 154 Print content Content Order Horizontal _ Vertical Figure 154 Select Handouts for printing 3 You can select which slides to include in the handouts In the Print range section Figure 155 select Pages and specify the Slide numbers to be included Any numbers entered here correspond to slides not pieces of paper Print range all Pages 1 6 13 15 Selection Figure 155 Choose which slides to print For more about printing slides notes and handouts see Chapter 10 Exporting handouts to PDF At present there is no way to export handouts to PDF However you can print to a PostScript file if you have a suitable printer driver installed and then use another program such as Ghostscript or Adobe Distiller to create a PDF from the PostScript file Print Xx Printer
193. ntering data 167 formatting 168 inserting 163 moving elements 171 resizing 171 circle pie 108 color adjustment 97 color options 246 colors defining 139 compatibility options 249 connectors advantages 109 drawing 109 formatting 153 toolbar 106 contour lines 250 convert to 3D rotation object 111 copy when moving option 249 Create AutoAbstract dialog box 187 Create Style dialog box 44 crop 98 cross 109 cube 109 curve 137 Curves toolbar 106 Custom Animation dialog box 213 custom slide show 206 Custom Slide Shows dialog box 206 cylinder 109 D date fixed or variable field 83 decimal point character 69 default formatting 35 57 default settings 229 Define Custom Slide Show dialog box 207 deleting pictures 99 depth tool 112 digital signature 242 Drawing toolbar 105 drawing tools 105 270 OpenOffice org Impress Guide duplicate 121 E e mail attachment 241 Effect Options 219 encryption of PDF 236 expand slide 184 export directly as PDF 231 exporting to PDF 231 Extension Manager 47 extensions 262 extrusion on off tool 111 eyedropper 37 F FDF 233 fields 41 customizing 83 inserting 83 file name field 83 file inserting 178 Fill Format mode 45 filters 95 Flash export 237 folded corner 109 font effects 64 font selection 63 Fontwork 122 Fontwork toolbar 124 Format Cells dialog box 162 formatting area fill 138 chart 168 connectors 153 spreadsheet cells 160 formatting lines and sh
194. ntil you have edited all of them Be sure to click Apply after each one When you are finished click Close Working with hyperlink buttons A hyperlink button is inserted in the center of the current slide ppg In most cases that is not where you want it to appear To edit tl the text or size of a hyperlink button or to move it to another place on the slide first display the Form Controls toolbar View gt Toolbars gt Form Controls Select the Design Mode On Off icon upper right corner of the toolbar Now you can click on the button and drag it to another position or right click to open a dialog box where you can p change the text on the button the size of the button and other AEC properties When you have finished editing the button click the Design Mode On Off icon again to make the button active again 7 m m Chapter 3 Adding and Formatting Text 87 OpenOf Ticeorg3 Chapter 4 Adding and Formatting Pictures Introduction Pictures are often used in presentations as they can convey quickly a large amount of information When wisely used they can also give the presentation a professional look Some presentations may require each slide to be marked with a company logo You may also want to use Impress to create a presentation consisting only of pictures such as a Slideshow of holiday snapshots to share with friends This chapter describes how to insert and format pictures Inserting pictures
195. nts it has no effect on the line that forms the border of a shape or of a polygon Use this section to set the styles of the two ends of the segment You can configure independently the two ends selecting for each of them the arrow shape Style drop down menu the Width and the termination style Center option Selecting the Center option moves the center of the arrowheads to the end point of the line If the two ends should be identical select the Synchronize ends option To create new arrowheads use the Arrow styles page as described in the following section Chapter 6 Formatting Graphic Objects 135 Use the Corner style section of this page to choose how the connection between two segments should look There are four available options in the drop down menu The bottom part of the page shows a preview of the applied style and a preview of two corners so that the corner style choice can be quickly evaluated To appreciate the difference between corner styles choose a thick line style and observe how the preview changes Creating line styles Use the Line Styles page of the Line dialog box shown in Figure 95 to create new line styles and load previously saved line styles Normally it is not a good practice to modify the predefined styles instead create new ones when necessary Propertes Line style T n Number 1 ea 1 o Length ooz oo Spacing oor _ Fit to line width Figure 95 Advanced options for crea
196. number of predefined bitmaps but you can also add import new ones or to create your own pattern on a 8x8 grid using the Bitmaps page of the Area dialog box shown in Figure 107 To create a bitmap fill 1 Start with the Blank bitmap type on top of the list to activate the Pattern editor 2 Select the Foreground and Background colors 3 Start creating the pattern by clicking with the left mouse button the squares pixels that you want to be painted in the foreground color Use the right mouse button to apply the background color Check the preview window to see if the desired effect is achieved 4 When done click Add to save the pattern Chapter 6 Formatting Graphic Objects 147 Propertes Pattern Editor Blank Sky Se Water Se Coarse grained tae ood a on ee ae EI TEI La Ha LENI _ oe Faroe ott mrd oe a fe fa Fi i 1 Li Lre e a A Figure 107 The Bitmaps page of the Area fill dialog box To import a bitmap created in Draw or another program 1 Click the Import button 2 A file picker dialog box is displayed Browse to the directory containing the bitmap file and select it then click Open 3 Type a name for the imported bitmap and click OK Formatting shadows Shadowing can be applied to both lines and areas To apply a shadow to an area first select the object to which shadowing should be applied then select Format gt Area Shadows can also be applied to lines but it is not
197. o every question Making an outline is extremely important You may already know exactly what some of the slides will contain You may only have a general idea of what you want on some of the slides That Chapter 1 Introducing Impress 17 is alright You can make some changes as you go Change your outline to match the changes you make in your slides The important part is that you have a general idea of what you want and how to get it Put that information on paper That makes it much easier to create the presentation Using the Presentation Wizard You can start Impress in several ways e From the system menu or the OpenOffice org Quickstarter Details vary with your operating system see the Getting Started guide if you need more information e From any open component of OOo click the triangle to the right of the New icon on the main toolbar and select Presentation from the drop down menu Figure 8 BDO e Haje Text Document A Spreadsheet IGB_fresentation gt cm Drawing ia Database rg HTML Document Figure 8 Opening the presentation wizard e From any open component of OOo choose File gt New gt Presentation When you start Impress the Presentation Wizard Figure 9 appears If you do not want the wizard to start every time you start Impress select the Do not show this wizard again checkbox Tips Leave the Preview checkbox selected so templates slide designs and slide transitions appear in
198. odify an existing menu select it in the Menu list and click the Menu button to drop down a list of modifications Move Rename Delete Not all of these modifications can be applied to all the entries in the Menu list For example Rename and Delete are not available for the supplied menus To move a menu such as File choose Menu gt Move A dialog similar to the one shown in Figure 205 but without the Menu name box opens Use the up and down arrow buttons to move the menu into the required position To move submenus such as File Send select the main menu File in the Menu list and then in the Menu Content section of the dialog select the submenu Send in the Entries list and use the arrow keys to move it up or down in the sequence Submenus are easily identified in the Entries list by a small black triangle on the right hand side of the name In addition to renaming you can specify a keyboard shortcut that allows you to select a menu command when you press A f an underlined letter in a menu command 1 Select a menu or menu entry 2 Click the Menu button and select Rename 3 Add a tilde in front of the letter that you want to use as an accelerator For example to select the Save All command by pressing A t V enter Sa ve ALL Chapter 11 Setting Up and Customizing Impress 293 Adding a command to a menu You can add commands to the supplied menus and to menus you have created On the Customize dialog select
199. of predefined keyboard shortcuts which allow you to quickly apply styles while typing in a document You can redefine these shortcuts or define your own as described in Appendix A Keyboard Shortcuts Working with templates All documents in OpenOffice org OOo are based on templates However Impress is a little different from other OOo components in that it starts with the Presentation Wizard unless you have elected to turn the Wizard off When you choose File gt New gt Presentation from the menu bar if the Presentation Wizard is active the Wizard offers several choices for a new presentation one of which is From template If you have turned the Presentation Wizard off when you start a new presentation by choosing File gt New gt Presentation from the menu bar OOo uses the default presentation template If you have not defined your own default template OOo uses an inbuilt blank template Supplied with the program Using templates supplied with OOo OOo comes with five presentation templates Two are in the Presentations folder and three are in the Presentation backgrounds folder The difference between them is that Presentation templates include a series of slides with sample titles and topics while Presentation background templates have only backgrounds and background objects Both types have predefined presentation and graphics styles 46 OpenOffice org Impress Guide You can create a new presentation
200. of the text box instead of using the mouse use the Position and Size dialog box Select the text box then press F4 or select Format gt Position and Size from the menu bar The use of this dialog box is explained in Chapter 2 Deleting a text box 1 Click the text once to display the gray border and green resizing handles of the text box 2 Position the pointer anywhere on the gray border so that it becomes either a four headed or two headed arrow 3 Click once The gray border disappears leaving only the green resizing handles 4 Press Delete 56 OpenOffice org Impress Guide Sometimes it is faster to to delete a text box by dragging a selection rectangle around the text box and then hitting the Delete key Take care to avoid selecting and accidentally deleting other text boxes or shapes Tip Inserting text Pasting text Text may be inserted into the text box by copying it from another document and pasting it into Impress However the pasted text will probably not match the formatting of the surrounding text or that of the other slides in the presentation This may be what you want on some occasions however in most cases you want to make sure that the presentation does not become a patchwork of different paragraph styles font types bullet points and so on There are several ways to ensure consistency these methods are explained below Pasting unformatted text It is normally good practice to paste text without for
201. oint in the paragraph or graphic and double click on the name of the style you want to apply Click the Fill Format mode icon The mouse pointer changes to this icon Position the moving icon on the paragraph to be styled and click the mouse button This mode remains active until you turn it off so you can apply the same style to several paragraphs To quit Fill Format mode click the Fill Format mode icon again or press the Esc key e When Pill Format mode is active a right click anywhere in the document undoes the last Fill Format action Be careful not to accidentally right click and thus undo actions you want to keep At the bottom of the Styles and Formatting window is a dropdown list You can choose to show all styles or other groups of styles for example applied styles or in the case of graphics styles custom styles Tip Chapter 2 Using Slide Masters Styles and Templates 45 Deleting styles You cannot remove delete any of OOo s predefined styles even if you are not using them You can remove any user defined custom styles but before you do you should make sure the styles are not in use If an unwanted style is in use you will want to replace it with a substitute style To delete unwanted styles right click on them one at a time in the Styles and Formatting window and click Delete on the pop up menu Click Yes in the message box that pops up Assigning styles to shortcut keys OOo provides a set
202. ol when creating a A presentation Since OpenOffice org version Tate Demnig 3 0 tables are supported natively in Impress which means that there is no need to embed a Calc spreadsheet or a Writer text table Styles although in some circumstances it makes sense to do so as the functionalities provided a sce acne by a Calc spreadsheet are far superior to 5 sss55 s those provided by an Impress table i om Many predefined table designs are available in the Table design section of the task pane Show see Figure 47 Creating a table As it is usual when working with tables it pays to have already in mind an idea of the required number of rows and columns as well b Custom Animation as the look and feel Although all the PaL ETALE parameters can be adjusted later this Figure 47 The Table procedure is far more laborious than setting Design task pane the correct table dimensions from the very beginning To create a table proceed as follows 1 Position the slide which will contain the table in the workarea If necessary modify the slide layout in order to reserve the place for the table 2 If the task pane is already open select Jable Design If the task pane is not visible select View gt Task pane then select the Table Design task 3 Select one of 11 predefined styles You will be able to change the color scheme later on however again it is recommended that you select a color sch
203. on the slide as well as their size either using the mouse or for more accurate control with the Position and size dialog box You can open the dialog box by pressing F4 when the table is selected or by right clicking on the table and then selecting Position and Size from the pop up menu The functionalities provided in this dialog are described in Chapter 6 Formatting Graphic Objects 82 OpenOffice org Impress Guide Note Unlike other graphic objects it is not possible to rotate a table Deleting a table To delete a table select it and then press the Delete key on the keyboard Using fields Fields allow the insertion of text automatically in the slide Rather than text think of a field as a kind of formula which is calculated when the document is loaded or printed where the result of the formula is written to the document Inserting a field To insert a field in a slide move the cursor where the field will be and then select from the menu bar Insert gt Fields followed by one of these choices e Date fixed inserts the date at time of inserting the field e Date variable upon loading the file the field is updated and contains the date at the time of opening the file e Time fixed a field displaying the time of insertion e Time Variable a field which is updated at time of opening the file e Author The author of the presentation This information is derived from the value recorded in the general options
204. on this page depend on the type of marker selected for the list Select first the level you want to modify on the left hand side of the box To modify all 9 levels at once select 7 9 as the level Because the levels are arranged in a hierarchical structure changing for example the font attribute of one of the levels ripples through all the lower levels Depending on the numbering style selected in the Numbering box bullet graphic numbering some of the following options become available on the page e Before Enter any text to appear before the number for example Step e After Enter any text to appear after the number for example a punctuation mark e Color Pick the color for the list marker number or bullet Character e Relative size Specify the size of the number relative to the size of the characters in the paragraph of the list e Start at Enter the first value of the list for example you might want the list to start at 4 instead of 1 e Character button Click this button to select the character for the bullet e Graphics selection button Opens a list of available graphics Gallery or allows the selection of a file on the hard disk to be used as marker e Width and Height Specify the dimensions of the graphic marker e Keep ratio checkbox If selected the ratio between the width and the height of the graphic marker is fixed The right hand side of the screen shows a preview of the modifications
205. oose Brochure and Left page Click OK twice to print the second side of each page 6 If your printer can do double sided printing then click on the checkboxes for both Left and Right along with Brochure Exporting to PDF OpenOffice org Impress can export presentations to PDF Portable Document Format This industry standard file format for file viewing is ideal for sending the file to someone else to view using Adobe Reader or other PDF viewers Quick export to PDF Click the Export Directly as PDF icon to export the entire presentation using the default PDF settings You are asked to enter the file name and location for the PDF file but you do not get a chance to choose a page range or the print quality Controlling PDF content and quality For more control over the content and quality of the resulting PDF use File gt Export as PDF The PDF Options dialog box opens This dialog box has five pages described in this section Make your selections and then click Export Then you are asked to enter the location and file name of the PDF to be created and click Save to export the file General page of PDF Options dialog box On the General page Figure 183 you can choose which pages slides to include in the PDF the type of compression to use for images which affects the quality of images in the PDF and other options Chapter 10 Printing e mailing exporting and saving slide shows 231 PDF Options x General Initi
206. options When you are finished making changes click OK to save those changes Graphics Styles My Style Text Text Animation Dimensioning Connector Alignment Tabs Organizer Line Area Shadowing Transparency Font Font Effect Indents amp Spacing Properties Use shadow Position s i l k a Distance 0 06 lt Color Gray Ww Transparency 0 dh Figure 24 Dialog box to create a new graphics style Creating a new style from a selection You can create a new style from manually formatted text or graphics 1 Select the item you want to save as a style Chapter 2 Using Slide Masters Styles and Templates 43 2 In the Styles and Formatting window click the New Style from Selection icon highlighted in Figure 25 DE TD Default Dimension Line First line indent Heading Figure 25 New Style from Selection 3 In the Create Style dialog box Figure 26 that pops up type a name for the new style The list shows the names of existing custom styles of the selected type Click OK to save the new style Create Style Style name NewStyle My Style Cancel Figure 26 Naming a new style created from a selection Modifying styles To change an existing style right click on it in the Styles and Formatting window and choose Modify from the pop up menu For Presentation styles Modify is the only choice The dialog box for the modificat
207. or a printed handout Click the Handout tab in the workspace then choose Layouts in the tasks pane Figure 6 You can then choose to print one two three four or six slides per page v Layouts LJ es 29 BE Figure 6 Handout layouts To print a handout 1 Select the slides using the Slide Sorter Use the steps listed in selecting a group of slides on page 14 2 Select File gt Print or press Control P to open the Print dialog box 3 Select Options in the bottom left corner of the Print dialog box 4 Check Handouts in the Contents section and then click OK 5 Click OK to close the Print dialog box Chapter 1 Introducing Impress 15 Toolbars The various Impress toolbars can be displayed or hidden by clicking View gt Toolbars and selecting from the menu You can also select the icons that you wish to appear on each toolbar For more information refer to Chapter 1 Introducing OpenOffice org in the Getting Started guide Many of the toolbars in Impress are similar to the toolbars in OOo Draw Refer to the Draw Guide for details on the functions available and how to use them Status Bar TextEdit Paragraph 1 Row 1 Column 1 214 31 74 91 512 30 13 6 22 Slide 4 4 Default The status bar positioned at the bottom of the Impress window contains information that you may find useful when working on a presentation From left to right you will find e A general information area which cha
208. ork mi Fonto w Figure 83 The Fontwork gallery 3 Double click the object to edit the Fontwork text Type your own text in place of the black Fontwork that appears over the object Figure 84 4 Press the Esc key or click outside the area with the blue resizing handles to exit Figure 84 Editing Fontwork text Chapter 5 Creating Graphic Objects 123 Now that the Fontwork object is created you can edit some of its attributes To do this you can use the Fontwork toolbar or other options as described in the next section Using the Fontwork toolbar Make sure that the Fontwork toolbar shown in Figure 85 is visible on the workspace If not select View gt Toolbars gt Fontwork from the main menu bar Fontwork A Y 7 Aa Figure 85 The Fontwork toolbar AV In addition to the Fontwork Gallery icon this toolbar contains the following icons T 7 Fontwork shape to change the shape of the selected object choose a shape from the extended toolbar Figure 86 Fontwork T X ial y mal EN T i i t Ow Trada vw d mw Ow fC Dias aw C JOS Figure 86 The extended shapes toolbar a Fontwork Same Letter Heights Changes the height of characters in the object Toggles between normal height some characters taller than others for example capital letters d h and others and all letters the same height See Figure 87 124 OpenOffice org Impress Guide otwor F
209. ose Bezier Insert Points Comer Point Eliminate Points Figure 171 The Edit Points toolbar Once a point is selected you can add an additional point delete it move it and so on For a detailed explanation on how to manipulate the points on a curve see the Draw Guide Once you are Satisfied with the Shape of the curve and its speed click anywhere on the screen to deselect the object and continue normal editing Figure 172 shows a polygon motion path with a curved section You can combine a motion with other effects such as spinning or changing of size or colors to obtain dramatic effects 218 OpenOffice org Impress Guide Edit Points 7 ae Figure 172 Object set to move along a polygon and curve path Advanced animation effects Click the Effect Options button next to the Properties drop down list to display the Effect Options dialog box What you see on the Effect Options dialog box depends on the selected animation object For example the dialog box has three pages for text objects but only two pages for picture objects the N Text Animation page does not appear The Settings section on ote the Effect page also varies Figure 173 shows the Effect page for a Direction effect and Figure 174 shows the Settings section for a Font Color effect For picture objects the Text animation box on the Effect page is unavailable On the Effect page of the Effect Options dialog box Figures 173 and 174 you can choose
210. ottom left of the dialog box The unit of measurement for this and the other dialog boxes in this section is set in Tools gt Options gt OpenOffice org Impress gt General Resizing graphic objects 1 Click the graphic object if necessary to show the green resizing handles 2 Position the pointer over one of the green resizing handles The pointer changes shape giving a graphical representation of the direction of the resizing 3 Click and drag to resize the graphic object 4 Release the mouse button when satisfied with the new size The corner handles resize both the width and the height of the graphic object simultaneously while the other four handles only resize one dimension at a time To retain the original proportions of the graphic Shift click one Tip of the corner handles then drag Be sure to release the mouse button before releasing the Shift key For more accurate resizing of the graphic object use the Position and Size dialog box Error Reference source not found Select as the base point the part of the graphic object that you would like to anchor to the page The default setting top left corner means that the when resizing the area the position of the top left corner of the area will not change Now modify either the Width value or the Height value of the object To maintain the proportions between width and height select the Keep ratio option before modifying any value Notice that when the option
211. ou can resize or move all elements of a chart at the same time in two ways interactively or by using the Position and Size dialog box You may wish to use a combination of both methods interactive for quick and easy change then the dialog box for precise sizing and positioning To resize a chart interactively 1 Click on the chart to select it Green sizing handles appear around the chart 2 To increase or decrease the size of the chart click and drag one of the markers in one of the four corners of the chart To maintain the correct ratio of the sides hold the Shift key down while you click and drag To move a Chart interactively 1 Click on the chart to select it Green sizing handles appear around the chart 2 Hover the mouse pointer anywhere over the chart When it changes shape click and drag the chart to its new location 3 Release the mouse button when the element is in the desired position To resize or move a Chart using the Position and Size dialog box 1 Click on the chart to select it Green sizing handles appear around the chart 2 Choose Format gt Position and Size from the menu bar or right click and choose Position and Size from the pop up menu or press F4 For more about the use of this dialog box see Chapter 6 Formatting Graphic Objects Moving chart elements You may wish to move or resize individual elements of a chart independent of other chart elements For example you may wish to
212. ou reach the cell you want to be the last and click there Figure 50 Creating a 5x4 table with the graphic tool Chapter 3 Adding and Formatting Text 79 Line Style Use to change the style of the line of the selected cells Opens a new dialog box where you can choose among a wide number of predefined styles Line Color Open a color swatch dialog box where you can select the color of the lines for the selected cells Borders Use to select among some predefined borders configurations The borders are applied to the selected cells If the desired border pattern is not available you will need to use the Table properties dialog box Area filling Choose first in the drop down menu how the selected cells should be filled Invisible Color Gradient Hatching or Bitmap Depending on the selection the Available Fillings drop down menu is populated with the available schemes Refer to Chapter 6 Formatting Graphic Objects for a detailed description on how to manage area filling styles Merge cells Merges the selected cells Note that the contents of the merged cells are also merged Split cells The opposite operation of Merge cells Make sure that the cursor is positioned on the cell you want to split then click to open the Split Cells dialog box Figure 51 z Split Cells Split Split cell into Direction Horizontally LI m vertically Figure 51 Split cell dialog box 80 OpenOffice org Impress Guide Se
213. ow shown also in the Master Pages section of the Tasks pane in the Available for use Subsection Chapter 2 Using Slide Masters Styles and Templates 33 The slide masters you have loaded will also be available the next time you load the presentation If you want to delete the unused Slide masters click the corresponding checkbox in the Slide Note Design dialog box Due to a bug if the slide master was not used in the presentation it is removed from the list of available slide masters anyway Ti To limit the size of the presentation file you may want to Ip minimize the number of slide masters used Modifying a slide master The following items can be changed on a slide master Background color gradient hatching or bitmap Background objects for example add a logo or decorative graphics Size placement and contents of header and footer elements to appear on every slide Size and placement of default frames for slide titles and content Refer to Figure 20 for a graphical representation of many of these elements Before working on the slide master make sure that the Styles and Formatting window is open See page 31 for instructions on doing this To select the slide master for modification 1 2 3 4 Select View gt Master gt Slide Master from the menu bar This unlocks the properties of the slide master so you can edit it Click Master Pages in the Tasks pane This gives you access to the pre packag
214. p This selects all of the other slides in between the first and the last e Use the cursor Click on the first slide to be selected Hold down the left mouse button Drag the cursor to the last slide thumbnail A dashed outline of a rectangle forms as you drag the cursor through the slide thumbnails and a thick black border is drawn around the selected slides Make sure the rectangle includes all the slides you want to select To move a group of slides 1 Select the group 2 Drag and drop the group to their new location The same vertical black line appears to show you where the group of slides will go Selection of a group of slides works in a rectangular fashion Note Slides that do not fall within a rectangular area cannot be grouped 14 OpenOffice org Impress Guide You can work with slides in the Slide Sorter view just as you can in the Slide pane To make changes right click a slide and do the following using the pop up menu e Add a new slide after the selected slide e Delete or rename the selected slide e Change the Slide Layout e Change the Slide Transition For one slide click the slide to select it Then add the desired transition For more than one slide select the group of slides and add the desired transition e Mark a slide as hidden Hidden slides will not be shown in the Slide show e Copy or cut and paste a slide Handout view Handout view is for setting up the layout of your slides f
215. phs in the Calc Guide for more details Adding or removing elements from a chart The default chart includes only two elements the chart wall and the legend also known as the key You can add other elements using the Insert menu as shown in Figure 123 The various choices open dialog boxes in which you can specify details 168 OpenOffice org Impress Guide inser Format Tools Winde Title AXES Grids Legend Data Labels Trend Lines Mean Value Lines Y Error Bars Figure 123 Insert menu for charts Using the Format menu The format menu has many options for formatting and fine tuning the look of your charts Double click the chart so that it is enclosed by a gray border Click Format in the main menu See Figure 124 at Tools Window Object Properties Position and Size Arrangement Title AXIS Grid Legend Chart Wall Chart Floor Chart Area Chart Type Data Ranges Figure 124 Chart format menu e Object Properties opens a dialog box in which you can specify the area fill borders transparency characters font effects and position of the selected element of the chart Chapter 7 Inserting Spreadsheets Charts and Other Objects 169 e Position and Size opens the Position and Size dialog box see Resizing and moving the chart e Arrangement provides two choices Bring Forward and Send Backward of which only one may be active for specif
216. pter 6 of this book e Align object see Aligning shapes on page 115 e Arrange object see Arranging shapes on page 113 e Extrusion On Off switches 3D effects on or off for the selected object Clicking this button also opens the 3D settings toolbar See Working with 3D shapes on page 111 for details e Interaction opens a dialog box where you can specify the interaction between the user and the object See Setting up interaction with a shape or image on page 118 e Visible buttons use the black triangle to open a menu that allows to add or subtract buttons to the toolbar The step by step procedure is given in Chapter 4 of the Getting Started guide Creating lines and shapes To create shapes and lines 1 Select the desired line or shape tool 2 Click and drag to create the object on the slide See Figure 72 When drawing a polygon keep the Shift key pressed to restrict the angle between the segments to multiples of 45 degrees To finish drawing a polygon double click Figure 72 Creating a shape on the last part of the segment If a closed polygon was selected OOo will color the inside area When drawing certain shapes one or more yellow dots are displayed along with the blue resizing handles These dots perform a different function according to the shape they are applied to With the basic Shapes the yellow dot or dots are used for the following purposes e Rounded rectangle and Rounded
217. q Change Icon cons E 7 Import e SmHoHv ehh S E oe y m E a e M w 4a EJ ES Re KR mer Eo BHO H Oa Pp Luvin ba SeEQVOBEYeUVE XS Mote The size of an icon should be 16x16 pixel to achieve best quality Different sized icons will be scaled automatically Figure 208 Change Icon dialog To use a custom icon create it in a graphics program and import it into OOo by clicking the Import button on the Change Icon dialog Custom icons must be 16 x 16 or 26 x 26 pixels in size and cannot contain more than 256 colors Chapter 11 Setting Up and Customizing Impress 259 Customizing keyboard shortcuts The Appendix to this book lists the default keyboard shortcuts supplied with Impress You can change these defaults or add new shortcuts You can assign shortcuts to standard Impress functions or your own macros and save them for use with Impress only or with the entire OpenOffice org suite Caution Be careful when reassigning your operating system s or OO0o s predefined shortcut keys Many key assignments are universally understood shortcuts such as F1 for Help and are always expected to provide certain results Although you can easily A reset the shortcut key assignments to the OOo defaults changing some common shortcut keys can cause confusion frustration and possible data loss or corruption especially if other users share your computer As an example suppose you wish to assign a shortcut key to
218. r Impress Rulers visible displays the rulers at the top and the left of the work area Guides when moving displays dotted guides that extend beyond the box containing the selected object and which cover the entire work area helping you position the object when moving it You can also use the Guides when moving icon on the Options toolbar All control points in B zier editor displays the control points of all B zier points if you have previously selected a B zier curve If this box is not marked only the control points of the selected B zier points will be visible Contour of each individual object displays the contour line of each individual object when moving the object This enables you to see if single objects conflict with other objects in the target position If you do not mark this box Impress displays only a square contour that includes all selected objects Grid options The Grid page defines the grid settings for Impress Using a grid helps you determine the exact position of your objects You can also set this grid in line with the snap grid 250 OpenOffice org Impress Guide If you have activated the snap grid but wish to move or create individual objects without snap positions you can press the Ctrl to deactivate the snap grid for as long as needed In the Options dialog box click OpenOffice org Impress gt Grid Grid section Snap to grid activates the snap function Visible grid displays grid
219. ragging and dropping to copy or move slides To insert a slide from another presentation 1 In Normal view select the slide after which you want to insert the new slide then choose Insert gt File from the menu bar 2 In the file browser locate the file containing the slide that you want to insert and click Insert 3 In the Insert Slides Objects dialog box Figure 136 click the plus Sign next to the icon for the presentation file and then select the Slides that you want to insert You can see that the slides would be easier to select if they had more descriptive names 4 Optionally select the Link checkbox 5 Click OK The slides are inserted after the selected slide in the presentation Chapter 8 Adding and Formatting Slides Notes and Handouts 181 Insert Slides Objects El EN fle D Document 20Fes Open 200 fc Slide 1 1 Slike 2 1 Slide 5 Ll lt _ Link Delete unused backgrounds Figure 136 Inserting slides from another presentation To copy and paste slides between presentations 1 Open the presentations that you want to copy from and paste into 2 In the presentation containing the slides that you want to copy choose View gt Slide Sorter 3 Select the slides and then choose Edit gt Copy or click the Copy button on the main toolbar or press Control C 4 Change to the presentation where you want to paste the slides and then choose View gt Normal 5 Se
220. rectangle simultaneously the handles in the middle of the sides modify only one dimension at a time The shape of the mouse cursor usually changes when over the handle giving a clear visual indication of how it will affect the Shape of the rectangular area To keep the ratio between the sides of the rectangular area constant move the mouse to one of the 4 green handles at the corner of the area and keep the Shift key pressed while dragging the handle with the mouse Tip 1 The shape of the cursor to move and resize objects is operating system specific therefore no image is provided Chapter 2 Using Slide Masters Styles and Templates 39 To more accurately control the shape and size as well as the position of the default text area instead of using the mouse it is better to access the Position and Size dialog box To do that first select the rectangular area by clicking on any point inside it then either press F4 or from the main menu select Format gt Position and Size The dialog box shown in Figure 22 is displayed The functions of this dialog box are explained in the Draw Guide so only a short description of the most important fields is provided in this chapter Position and Size Position Position Position Y Size i Height 38 je F Keep rato Prota Adapt _ Position _ Fit width to text _ Size _ Fit height to text Width 92 ie
221. rerereerereereerreereree 109 Working with 3D shapes ecsessreessssererereeerrerereerereeeerereerersereesess 111 Grouping shapes together sscsssessessreessssereessseeeeessreereesesereessseses 113 Arranging ace cic nrinn snar EE NET EEREN EER 113 OE aE E e e E EEE EST ETE E E OT re 114 Aligning shape sS essssesssessessesersssseressesecreresecrereserereeseseeresseseseeeeeee 115 Alignment using the grid and snap Quide ccecece eee seeeeeneeeees 115 Converting an object to a different type cece cece scene eens eeeees 117 Setting up interaction with a Shape or 1MAGE cece eee eee eee ones 118 Pe PO Sarreren ehren E N EEE A 120 Using FOntWorK sssssecseseesssseeessssercesssereesssorereessereeesseseeresseeeeeeeseee 122 Chapter 6 Formatting Graphic Objects esscecccceccecsecsecccsececcecececsesecceoe 127 O O e aee EE EEE E EE A A a S 128 Using graphics styles to format graphics ssssesesseseessreeesrreresssee 128 Formatting lines and shapes sscseessrseesssereessrercrrrerereerereererereeees 130 Moving resizing and rotating a graphic object ssscccscccccccccsseee 130 Formatting lines eesessenesseserresersrerrrsssreresssereresseseereseseereesessesseseee 134 POD Cl a er E EE E AEE ER 138 POO IN E RE e EEEE EE AETA TEE E 151 Formatting ConnectorS essessesesessssssssrereereeceresssssssererereeresessseee 153 Chapter 7 Inserting Spreadsheets Charts
222. rg Impress Guide Using slide transitions Slide transitions are the effects that take place when one slide gives way to the next one in the presentation like Roll down from top or Fly in from left They add dynamic flair to a slideshow smoothing the transition between slides You can add transitions while in Slide Sorter view or in Normal view To see the effect of a selection you need to be in Normal view and select the Automatic preview checkbox on the Slide Transition page of the Tasks pane You can apply a single type of transition to all slides in the presentation or apply a different transition to any single slide even having a different transition for every slide in the show While using many different transitions may be fun to do it may not give your show a professional appearance If you want most of the slides to have the same transition but a few to be different you may find it easiest to apply one transition to all slides and then change only the ones you want to be different Tip Setting the timing of automatic slide changes You can set up a slide show to run automatically either unattended or while you speak To set the default time for slides to be displayed before changing to the next slide go to the Slide Transition pane Figure 161 leave the transition effect set to No Transition choose Automatically after in the Advance slide section set a time and click the Apply to All Slides button To vary the ti
223. riable the date and time of the slide creation will be inserted in the notes pages Use the two drop down menus to select the format of the date and the language If the Page number checkbox is activated to format the type of numbering refer to Formatting the Notes page on page 194 Chapter 8 Adding and Formatting Slides Notes and Handouts 195 4 Click the Apply to All button to save these settings and close the dialog box Header and Footer Slide Notes and Handouts Indude on page Apply to All CENERI ar Cancel Header text This is the header Help Date and time Fixed Variable Language 02 07 07 Ww English UK Footer Footer text and this is the footer Page number Figure 148 The dialog box to set up header and footer for notes Text formatting When text is inserted in the Notes text box it is automatically formatted using the Notes style from the Presentation styles The best way to format the notes text is therefore to modify this style to suit your needs Refer to Chapter 2 to learn how to work with styles If manual formatting is required for example to highlight a particular section of the notes the guidelines given in Chapter 3 apply Advanced Notes formatting You can make other changes to the Notes pages For example you can e Move the text box and the slide image around the page e Resize the slide image and text box e Add other text boxes to the p
224. rk in exactly the same way as the corresponding tools in the Drawing toolbar described in Chapter 5 Edit Move Insert Delete Points advanced editing tools to manipulate the shape of a polygon hotspot Select the Edit Points tool to activate the other tools Active icon toggles the status of the hotspot activating a deactive the selected hotspot or deactivating it if active Macro associates a macro with the hotspot instead of just associating an hyperlink Properties sets the hyperlink properties and adds the Name attribute to the hyperlink Below the toolbar specify for the selected hotspot e Address the address pointed by the hyperlink You can also point to an anchor in a document such as a specific slide number to do 100 OpenOffice org Impress Guide this write the address in this format file lt path gt document name anchor name e Text enter the text that will be displayed when the mouse is moved over the hotspot e Frame where the target of the hyperlink will open pick among _blank opens in a new browser window self opens in the active browser window top or parent The value self for the target frame will work just fine in the vast Tip majority of the occasions It is therefore not recommended to use the other values unless absolutely necessary The main part of the dialog box shows the image on which the hotspots will be defined and the hotspot itself Note that an active hotspot is indica
225. rmat Second Outline Level Third Outline Level Fourth Outline Level Fifth Outline Level olxth Outline Level Seventh Outline Level Eighth Outline Level Ninth Qutline Level dete te lt foota gt mmber Figure 20 Example of a complex slide with several modifications Modifying default text areas When a slide master is opened for editing it contains five areas as shown in Figure 21 e Title area for AutoLayouts e Object area for AutoLayouts e Date area e Footer area e Slide number area 38 OpenOffice org Impress Guide o Click to edit the title text format o O O O Click to edit the outline text format Second Outline Level Third Outline Level Fourth Outline Level Fifth Outline Level Sixth Outline Level Seventh Outline Level Eighth Outline Level Ninth Outline Level OpenOffice org Figure 21 Slide master showing five editable areas Click with the left mouse button on any of these areas to display eight green squares handles around the rectangle Use these handles to modify the size and position of the area 1 To change the position move the mouse towards one of the edges away from the green handles until the cursor changes Shape then click the left mouse button and drag the area to the desired position 2 To modify the shape and size of one of the rectangular area use one of the 8 green handles Use the handles in the corners to modify both the sides of the
226. roup from the menu bar For more about working with grouped objects see Chapter 5 Combining Multiple Objects in the Draw Guide To ungroup objects 1 Select the group of shapes 2 When the green resizing handles show select Edit gt Format gt Group gt Ungroup from the menu bar If you use the grouping and ungrouping often why not add them to one of the toolbars shown by default so that the commands are readily available To do so you will need to customize the selected toolbar See Chapter 12 of the Getting Started guide Tip Arranging shapes Arrange determines the stacking order of the selected object Impress organizes objects in a stack so that the objects on a high level of the stack cover the objects on lower levels if overlapping occurs To modify the position of an object in the stack click the small triangle on the side of the Arrange icon to open the extended toolbar Figure 77 The Chapter 5 Creating Graphic Objects 113 Same arrange options described below are available from the right click menu E Fota D e Figure 77 The extended Arrange toolbar The first four tools work on a single object Bring to front the selected object is moved on top of any other object e Bring forward the selected object is moved one level up in the stack e Send backwards the selected object is moved one level down in the stack Send to back the selected object is given the lowest position in
227. rst slide in the slide show End Jump to the last slide in the slide show Ctrl Page Up Go to the previous slide Ctrl Page Down Go to the next slide Bor Show black screen until next key or mouse wheel event W or Show white screen until next key or mouse wheel event Navigating in the Slide Sorter Shortcut Keys Effect Escape Moves the focus to the first slide Arrow key Moves the focus to the next slide Spacebar Makes the slide with the focus the current slide Appendix A Keyboard Shortcuts 269 Index A accessibility 266 adding pictures 89 agenda creating 185 alignment of text 68 Alignment toolbar 115 alignment tools 115 animation 120 animation effects applying 212 multiple 214 properties 214 removing 221 Starting 213 appearance options 247 area fills bitmaps 145 colors 139 creating 139 formatting 138 gradients 140 hatching 143 Arrange toolbar 114 arrow styles 135 137 Asian language support 106 Asian languages enabled 55 Asian typography 62 69 Author field 83 autoabstract 186 187 AutoLayout 54 B background adding objects and graphics 37 choosing 35 B zier curve 250 bitmaps creating and importing 147 black and white printing 230 blink 153 block arc 109 brochure printing 230 bulleted list 70 Bullets and Numbering dialog box 72 C cache 249 cell address 159 cell selection spreadsheet 160 certificate 242 chart AutoLayout 163 choosing type 164 e
228. rted and explains how to format the text how to insert a numbered or bulleted list and finally how and when to use fields Working with text boxes Using text boxes created from the Layout pane In Normal view 1 Click in the text box that reads Click to add text Click to add an outline or a similar notation 2 Type or paste your text in the text box These text boxes are known as AutoLayout text boxes See also Creating bulleted and numbered lists on page 70 Using text boxes created from the text box tool In Normal View 1 Click on the Text icon T on the Drawing toolbar If the toolbar with the text icon is not visible choose View gt Toolbars gt Drawing 2 Click and drag to draw a box for the text on the slide Do not worry about the vertical size and position the text box will expand if needed as you type To reposition the text box to a different part of the slide see Moving a text box on page 55 to change the horizontal size see Resizing a text box on page 56 54 OpenOffice org Impress Guide 3 Release the mouse button when finished The cursor appears in the text box which is now in edit mode gray hashed border with green resizing handles shown in Figure 31 4 Type or paste your text in the text box 5 Click outside the text box to deselect it 6 EE EEK E ae 1 Click and drag to draw a box for the text on Text 7 4 Hise slide Do not worry about the vertical size T im 2
229. rts those links to the PDF Chapter 10 Printing e mailing exporting and saving slide shows 235 Cross document links Defines the behavior of links clicked in PDF files Security page of PDF Options dialog box PDF export includes options to encrypt the PDF so it cannot be opened without a password and apply some digital rights management DRM features Permission settings are effective only if the user s PDF viewer Note respects the settings e With an open password set the PDF can only be opened with the password Once opened there are no restrictions on what the user can do with the document for example print copy or change it e With a permissions password set the PDF can be opened by anyone but its permissions can be restricted See Figure 187 e With both the open password and permission password set the PDF can only be opened with the correct password and its permissions can be restricted General Initial View User Interface Links Security Encrypt the PDF document Set open password Restrict permissions Set permission password Printing Not permitted Low resolution 150 dpi High resolution Changes Not permitted Inserting deleting and rotating pages Filling in form fields Commenting filling in form fields G Any except extracting pages Enable copying of content Enable text access for accessibility tools Figure 187 Security page Figure 1
230. s of the outline exist to expand those as well Figure 139 shows a slide with an outline consisting of three high level points and two second level points under bullet point 2 The Expand command has generated three slides each having as title the first level outline and if present the second level points in the text area Slides Outline Point 1 Polit IKE i add an cutine Polit Subpohi 1 of Fain T Bp 2 ol Foi I Point3 Slide 1 Slide 2 Point 2 Point 3 Subpart 1 od Fort 2 KZ 0 add an outine Jahi fof Pot i Slide 3 Slide 4 Figure 139 Slide 1 is expanded in slides 2 3 and 4 184 OpenOffice org Impress Guide Creating a summary slide It is also possible to reverse the Expand operation to create Summaries The Summary command is useful to create an agenda for the presentation 1 Select the slide that will be the first one to appear in the Summary Do this by clicking on it in the Slides Pane or in Slide Sorter view 2 Select Insert gt Summary Slide Impress creates a new slide at the end of the presentation where all the titles of the slides from the one after the selected one to the last are written as bullet points in the body of the slide 3 Move this slide to wherever you want it to appear in the presentation Renaming a slide To rename a slide do one of the following e Right click on the slide thumbnail in the Slides pane or in the main area when in Slide Sorter view an
231. s pane Suitable layouts are Title Slide which also contains a section for a subtitle or Title Only however all but one layout the blank one contains a title section so you are not restricted to the two layouts described here If you do not know the names for the pre packaged layouts you can use the tooltip feature Position the cursor on an icon in the Layout section or on any toolbar icon and its name will be displayed in a small rectangle If the tooltips are not enabled you can enable them From the main menu select Tools gt Options gt OpenOffice org gt General gt Help and mark the Tips checkbox If the Extended tips checkbox is also marked you will get more detailed tooltip information but the tooltip names themselves will not be provided Tip Select a layout in the Layout section of the Tasks pane by clicking on it it appears in the Workspace To create the title click on Click to add title assuming the Blank Slide layout was not used and then type the title text Adjustments to the formatting of the title can be done by pressing the F11 key right clicking the T tle presentation style entry and selecting Modify from the pop up menu If you are using the Title Slide layout click on Click to add text to add a subtitle Proceed as above to make adjustments to the formatting if required Inserting additional slides The steps for inserting additional slides are basically the same as for selecting the t
232. se button e Rectangle draws a rectangle Press the Shift button to draw a Square Chapter 5 Creating Graphic Objects 105 Ellipse draws an ellipse Press the Shift button to draw a circle Text creates a text box with text aligned horizontally Vertical text creates a text box with text aligned vertically This tool is available only when Asian language support has been enabled in Tools gt Options gt Language Settings gt Languages Curve draws a curve Click the black triangle for more options shown in Figure 68 Note that the title of the submenu when undocked is Lines Eeee bk r mi Figure 68 Curve options Connectors draws a connector line between two figures Click the black triangle for additional connectors shown in Figure 69 The use of connectors is described in Working with connectors on page 109 eto 7 Ha H ane wa S a a ta Figure 69 Connectors options Basic Shapes Symbol Shapes Block Arrows Flowcharts Callouts Stars click the black triangle to open a toolbar showing the available shapes in that category The default shapes are shown in Figure 70 Select the desired shape then draw as normal Keep the Shift key pressed to obtain a shape where the height and width are equal 106 OpenOffice org Impress Guide E a lt Block Arrows Block Arrows E Basic Shapes Basic Shapes men gt 9 E UOcs
233. show entries and tools that support working with the spreadsheet Chapter 7 Inserting Spreadsheets Charts and Other Objects 157 Standard Toolbar Toolbar Formatting Toolbar Toolbar E a ao File Edit Pew Insert Format Tools Date Window Help SHARIASMW Vel XBR aha J z Ana vjjo w B 7u m mem 2 E TEE o Figure 117 The menu bar and the formatting toolbar in spreadsheet editing mode One of the most important changes is the presence of the Formula toolbar just below the Formatting toolbar The Formula toolbar contains from left to right e The active cell reference or the name of the selected range e The Formula Wizard button e The Sum and Formula buttons or the Cancel and Accept buttons depending on the contents of the cell e Along edit box to enter or review the contents of a cell If you are familiar with Calc you will immediately recognize the tools and the menu items since they are much the same Resizing and moving a spreadsheet When resizing or moving a spreadsheet ignore the first row and the first column easily recognizable because of their light gray background and the horizontal and vertical scroll bars They are only used for editing purposes and will not be included in the visible area of the spreadsheet on the slide To resize the area occupied by the spreadsheet 1 Double click to enter the edit mode if it is not already active Notice the black handles found in the gray border surrou
234. show the name of the filter hover the mouse pointer over the icon and wait for the tooltip to appear If not satisfied with the effect obtained before Figure 61 The doing anything else click the Undo button or graphic filters available in Impress Chapter 4 Adding and Formatting Pictures 95 select Edit gt Undo Bitmap Graphic Filter from the menu bar or press Control Z Table 1 describes briefly each of the available graphic filters and their effects See the Draw Guide for examples of the effects Table 1 Graphic filters and their effects Icon Name Invert Smooth Sharpen Remove noise Solarizati on Aging Posterize Pop Art Charcoal Relief Effect Inverts the color values of a color image or the brightness values of a grayscale image Softens the contrast of an image Increases the contrast of an image Removes single pixels from an image Mimics the effects of too much light in a picture A further dialog box opens to adjust the parameters Simulates the effects of time on a picture Can be applied several times A further dialog box will open to adjust the aging level Makes a picture appear like a painting by reducing the number of colors used Modifies the picture dramatically Displays the image as a charcoal sketch A dialog box is displayed to adjust the light source that on turn will create the shadow a
235. sition Effect No Effect Speed Medium Select the presentation type Default Automatic r a te DAT OA Duration of page 00 00 10 A ye Duration of pause Joo 00 10 a Preview Show logo Figure 11 Selecting a slide transition effect You might want to accept the default values for both Effect and Speed unless you are skilled at doing this Both of these values Tip can be changed later while working with Slide transitions and animations These two are explained in more detail in Chapter 9 Slide Shows Not If you selected From template on step 1 of the Wizard the Next vee button will be active on step 3 and other pages will be available Formatting a presentation Now put your presentation together based on your outline Remember to save frequently while working on the presentation to prevent any loss of information should something unexpected Caution occur You might also want to activate the AutoRecovery function A Tools gt Options gt Load Save gt General Make sure Save AutoRecovery information every is selected and that you have entered a recovery frequency Chapter 1 Introducing Impress 21 Creating the first slide The first slide is normally a title slide Decide which of the layouts will best suit your purposes for this first slide simplicity would be appropriate in this instance You can use the pre packaged layouts available in the Layout section of the Task
236. slide masters to all slides Used in This Presentation in your presentation click on it in the list To apply a different slide master to one or more selected slides 1 In the Slide Pane select the slides you want to change a m 2 In the Tasks Pane right click on the slide master you want to apply to the selected Slides and click Apply to Selected Slides on the pop up menu Ds te Ti b Hik Loading additional slide masters Sometimes in the same set of slides you may need to mix multiple slide masters that may belong to different templates the use of templates is explained later in Working with Figure 17 Available templates on page 46 For example you may master pages slides need a completely different layout for the first slide of the presentation or you may want to add to your presentation a slide from a different presentation based on a template available on the hard disk The Slide Design dialog box makes this possible Access this dialog box either from the menu bar Format gt Slide design or from the pop up menu that appears when right clicking on a slide in the Slides pane The main window in the dialog box shows the slide masters already available for use To add more 1 Click the Load button 2 Select in the new dialog box the template from which to load the slide master Click OK 3 Click OK again to close the slide design dialog box The slide masters in the template you selected are n
237. sociated to the file type in the operating system The major benefit of an OLE object is that it is quick and easy to edit the contents just by double clicking on it You can also insert a link to the object that will appear as an icon rather than an area showing the contents itself Chapter 7 Inserting Spreadsheets Charts and Other Objects 175 To create and insert a new OLE object 1 Select Insert gt Object gt OLE object from the main menu This opens the dialog box shown in Figure 130 Insert OLE Object gt Create from file OK OpenOffice org 2 2 Spreadsheet OpenOffice org 2 2 Chart OpenOffice org 2 2 Drawing OpenOffice org 2 2 Formula OpenOffice org 2 2 Text Further objects Help Figure 130 Insert OLE Object dialog box 2 Select Create new and select the object type among the available options Not Further objects is only available under a Windows operating ae system It does not appear in the list under any other system 3 Click OK An empty container is placed in the slide 4 Double click on the OLE object to enter the edit mode of the object The application devoted to handling that type of file will open the object If the object inserted is handled by OpenOffice org then the transition to the program to manipulate the object will be Note seamless in other cases the object opens in a new window and an option in the File menu becomes available to update the objec
238. specify different trays for different pages slides as you can in Writer however you can specify different trays for printing slides notes and handouts This is useful if for example you want to print slides on transparencies and handouts on ordinary paper For more about printing presentations see Chapter 10 5 In the Margins section you can change the spacing between the edges of the page and the contents of the slide 6 In the Layout settings section select the page number format in the Format drop down list To allow resizing the slide objects and fonts to fit the paper select the Fit object to paper format checkbox 7 Click OK to save your changes Changing the background of a slide A presentation can have multiple slide masters so the need for modifying slide backgrounds should be an exception See Chapter 2 for details about using slide masters Applying a background to a slide master or to individual slides is no different from filling the area of a shape See Chapter 6 Formatting Graphic Objects for details To change the background for a slide 1 Switch to Normal view click the tab in the main work area or select View gt Normal in the menu bar 2 Select the slide you want to change 190 OpenOffice org Impress Guide 3 Select Format gt Page from the menu bar or right click and choose Slide gt Page Setup from the pop up menu to open the Page Setup dialog box Choose the Background tab
239. spreadsheet and the results displayed in an embedded Impress spreadsheet Many people also use spreadsheets in Impress for creating complex tables or presenting data in a tabular format However for this purpose you may find the new Table Design feature described in Chapter 3 more suitable Inserting a spreadsheet To add a spreadsheet to a slide select the corresponding layout in the list of predefined layouts in the Tasks pane as shown in Figure 114 Tasks View iil id ii Figure 114 The spreadsheet layout in the Tasks pane This inserts a placeholder for a spreadsheet in the center of a slide as shown in Figure 115 Double click inside the frame to enter the edit mode shown in Figure 116 where you can insert data and modify the formatting of the spreadsheet See Entering data on page 160 and Formatting spreadsheet cells on page 160 It is also possible to insert a spreadsheet as an OLE object as described in Inserting other objects on page 173 156 OpenOffice org Impress Guide Click to add title Double click to add a spreadsheet Figure 115 A slide ready to host a spreadsheet Click to add title Sheet IE gt Figure 116 A spreadsheet in edit mode Note the active cell and the smalle black resizing handles on the gray border When editing a spreadsheet some of the contents of the main menu bar change as does the Formatting toolbar see Figure 117 to
240. square shapes use the yellow dot to change the size of the curve replacing the corners e Circle Pie use the two yellow dots to change the size of the filled sector e Isosceles triangle move the yellow dot on one vertex to modify the triangle type e Trapezoid Parallelogram or Octagon move the yellow dot to change the angle between the sides 108 OpenOffice org Impress Guide e Cross use the yellow dot to change the thickness of the four sides e Ring use the yellow dot to change the internal diameter e Block arc use the yellow dot to change both the internal diameter and the size of the filled area e Cylinder and Cube use the yellow dot to change the perspective e Folded corner use the yellow dot to change the size of the corner e Frame use the yellow dot to change the internal rectangle diagonal Working with connectors Connectors are lines that can be anchored to particular places called glue points on the graphic object The advantage of connectors is that when the graphic object to which the connector is attached is moved or resized the connector automatically adjusts to the change When creating a flowchart org chart schematics or diagrams it is highly recommended to use connectors instead of simple lines Impress offers a wide variety of predefined connectors which differ in the termination shape none arrow custom and in the way the connector is drawn straight line curved See Figure 69
241. ssible to perform the following operations although there are more efficient methods than using the Slides pane as you will see in this chapter e Change the slide transition following the selected slide or after each slide in a group of slides e Change the sequence of slides in the presentation e Change the slide design A window opens allowing you to load your own design e Change slide layout for a group of slides simultaneously This requires using the Layouts section of the Tasks pane Chapter 1 Introducing Impress 9 Tasks pane The Tasks pane has five sections Master Pages Here you define the page style for your presentation Impress contains 28 prepackaged Master Pages slide masters One of them Default is blank and the rest have a background Press F11 to open the Styles and Formatting window where you can modify the styles used in any slide master to suit your purposes This can be done at any time See Chapter 2 for more information Tip Layout Twenty prepackaged layouts are shown You can choose the one you want use it as it is or modify it to your own requirements At present it is not possible to create custom layouts Table Design Fleven standard table styles are provided in this pane You can further modify the appearance of a table with the selections to show or hide specific rows and columns or to apply a banded appearance to the rows and columns Custom Animation A variety of animations for
242. t Page from the menu bar or right click and choose Page Setup from the pop up menu to open the Page Setup dialog box shown in Figure 143 The Page tab has three sections Paper format Margins and Layout settings Settings on this tab affect all slides in the presentation Page Setup Page Background Paper format Format Width Height 8 27 Orientation Portrait Landscape Paper tay From printer settings Margins Layout settings Left 0 007 Right 0 00 Format Fit object to paper format Top ar a Bottom Cancel Figure 143 The Page Setup dialog box Chapter 8 Adding and Formatting Slides Notes and Handouts 189 3 In the Paper format section select the preferred Paper format from the drop down list Note that the dimensions change automatically when a standard format is selected Despite the name Paper format the list contains selections for displaying the slides as well as printing them on paper The default values for the Screen settings are optimized for screen presentation 4 3 ratio but will also print on Letter or A4 paper with landscape orientation If your computer uses a wide screen monitor you may wish to take advantage of that by selecting the User format and editing the Width and Height manually 4 You can also select the orientation of the slide or paper Portrait or Landscape and the paper tray to be used Note that in Impress you cannot
243. t Point 2 4 gt Point 3 Point 4 ka Paint 2 Point 3 Point 4 Change order Figure 168 Animation list after adding a second set of animations 3 You could if you wish select any of the last three items and choose a different color from the Font color list on the Custom Animation pane 216 OpenOffice org Impress Guide 4 Use the Change order up arrow button to move each of the last three items up the list to just under the other item with the same name The animation list will now look like Figure 169 te Point 1 ka Point 1 28 gt Point 2 Point 2 28 gt Point 3 Point 3 8 Point 4 Point 4 Figure 169 Animation list after moving items into required sequence Step 3 Change the timing for some list items from With previous to On click Notice that all of the items on the animations list except for the two Point one items are set to start at the same time as the previous item However we want the second Point two animation and the second Point three animation to also occur On click 1 Select these items and then choose On click from the Start list The animation list now looks like Figure 170 2 Save the file 3 Test this set of animations by clicking the Slide Show button Point 2 ty Point 2 O Paint 3 ka Point 3 gt Point 4 Point 4 Figure 170 Final list of animations E
244. t box on the left 2 Select the type If you set the type to Decimal specify in the box below the character to be considered the decimal point 3 Select a fill character which will be drawn from the tab insertion point up to the tab stop You can choose any character to act as fill character 4 Click the New button to apply the new tab stop This page is also available in the Format gt Paragraph dialog box as seen in Figure 39 Graphics Styles Heading Organizer Line Area Shadowing Transparency i Font Font Effect ll Indents amp Spacing Text Text Animaton Dimensioning Connector Alignment Asian Typography Tabs Fosition Type Left Top Right Bottom n Delete All aL Decimal r Ter Fill character Character Figure 41 Setting tab stops in a paragraph or a style Asian Typography page Use the Asian Typography page shown in Figure 42 to set the following properties relative to line changes e Apply list of forbidden characters to the beginning and end of lines e Allow hanging punctuation e Apply spacing between Asian Latin and Complex text Chapter 3 Adding and Formatting Text 69 Their use is self explanatory Graphics Styles Heading i f Shadowing Transparency _ Fant Font Effect Organizer Line Area
245. t clicking If the mouse pointer changes to a hand symbol the image refers to a hyperlink In this case press the A t key while you click the image to select it without executing the respective link If the mouse pointer does not change to a hand symbol you can simply click the image to select it When the image is selected evident from the green selection handles around it release the mouse button Click again on the image keeping the mouse button pressed for more than two seconds Without releasing the mouse button drag the image into the document Release the mouse button Deleting images from the Gallery To delete an image from a theme 1 2 3 Note Right click on the image in the Gallery window Choose Delete from the pop up menu A message appears asking if you want to delete this object Click Yes The image is deleted from the Gallery only The original image file is not deleted All the images in a gallery are actually linked files From time to time it is beneficial to update the gallery theme to make sure that all the files are still there To do so right click n the theme where you added at least one file and then select Update from the pop up menu Adding a new theme to the Gallery 1 2 3 4 Click the New Theme button above the list of themes see Figure 57 Click the General tab and type a name for the new theme Click the Files tab Click Find Files The Select Path dialog box op
246. t the slide show at any time and return to the Impress workspace including at the end press the Esc key Navigating using the right click menu If your presentation consists of more than one slide right clicking anywhere on the screen brings up the menu shown in Figure 179 allowing you to navigate the slides and set other options The choices are Next Moves to the next slide in the defined sequence Previous Move to the previous slide in the defined sequence Go to Slide Displays a submenu as shown in the figure Choices on the submenu include First slide Last Slide or any slide in the Show You can see why giving the slides meaningful names instead of leaving them at the default Slide 1 Slide 2 and so on can be very helpful Screen Displays a submenu with two choices as shown in the figure Each choice blanks the screen showing it as either all black or all white This can be useful if you want to pause the show for awhile perhaps during a break or to demonstrate something on another computer End Show Ends the presentation and returns you to the Impress workspace This is the same effect as pressing the Esc key Chapter 9 Slide Shows 223 ae WH First Slide eat H Last Slide 4 Previous Go to Slide Title Screen Black White 1 Wizard 2 Wizard 3 Wizard 4 Wizard 5 Wizard 6 Formating Figure 179 Right clicking on the screen during a slide show brings up this menu
247. t to hide 2 Click the Show Hide Slide icon on the Slide View toolbar or choose Slide Show gt Show Hide Slide The slide number is now Chapter 9 Slide Shows 205 in a box with a diagonal line through it to indicate that it is hidden see Figure 158 The slide remains in the file Ce Gal Gi Ga a 2 Slides G o Normal Outline Notes Handout Slide Sorter Slide 1 Slide 2 Figure 158 Slide 2 is hidden To show a hidden slide 1 In the Slides pane or in Slide Sorter view select the hidden slides that you want to show 2 Click the Show Hide Slide icon on the Slide View toolbar or choose Slide Show gt Show Hide Slide Showing slides in a different order To show the slides in a different order you can either rearrange them in the slide sorter or set up a custom slide show You can define as many custom slide shows as you need from one set of slides In a custom slide show you can choose which slides to include as well as the order in which they are shown Any slides marked Hidden will not appear in a custom show Setting up a custom slide show To set up a custom slide show 1 Choose Slide Show gt Custom Slide Show from the menu bar 2 On the Custom Slide Shows dialog box Figure 160 select the Use Custom Slide Show checkbox and click New 206 OpenOffice org Impress Guide Custom Slide Shows Use Custom Slide Show Figure 159 Start here to define or Change a custom slide show
248. t you inserted To insert an existing object 1 Select Insert gt Object gt OLE object from the main menu 2 In the Insert OLE Object dialog box Figure 130 select Create from file The dialog box changes to look like Figure 131 3 To insert the object as a link select the Link to file checkbox Otherwise the object will be embedded 4 Click Search select the required file in the file picker window then click Open A section of the inserted file is shown on the Slide 176 OpenOffice org Impress Guide Insert OLE Object Create from file _ Create new Figure 131 Inserting an object as a link Other OLE objects Under Windows the Insert OLE Object dialog box has an extra entry Further objects as shown in Figure 130 1 Double click on the entry Further objects to open the dialog box Shown in Figure 132 Insert Object x Create New OpenDocument Drawing a i OpenDocument Formula By i eine Ear Ej OpenDocument Presentation _ Create from File ican aie OpenDocument Spreadsheet OpenDocument T ext OpenOffice org 1 1 Drawing OpenOffice org 1 1 Formula OpenOffice org 1 1 Presentation _ Display As Icon Inserts a new OpenDocument Drawing object into your document Figure 132 Advanced menu to insert an OLE object under Windows 2 Select Create New to insert a new object of the type selected in the Object Type list or select Create from File to create a new obj
249. tation You can remove the Slides pane or Tasks pane from view by clicking the X in the upper right corner You can also show or hide these panes using View gt Slide Pane or View gt Task Pane Tip Slides pane The Slides pane contains thumbnail pictures of the slides in your presentation in the order they will be shown unless you change the order as described in Chapter 9 Clicking a slide in this pane selects it and places it in the Workspace While it is there you can apply any changes desired to that particular slide 8 OpenOffice org Impress Guide File Edit View Insert Format Tools Slide Show Window Help AA MEE paar E Ma E A cor ae E ra Slides Slide Sorter Tasks Normal Outline Notes Handout gt Master Pages v Layouts a 1 I l d Slide 1 Table Design b Custom Animation 3 amp Slide Transition gt BOT r 9 0 9 H P kr KP TRAE O sB iz 1 04 79 83 5 0 00 x 0 00 28 Slideal sl Default Figure 1 Main window of Impress Several additional operations can be performed on one or more slides in the Slides pane e Add new slides at any place within the presentation after the first Slide e Mark a slide as hidden so that it will not be shown as part of the Slide show e Delete a slide from the presentation if it is no longer needed e Rename a slide e Copy or move the contents of one slide to another copy and paste or cut and paste respectively It is also po
250. te 3 Click the Commands button 4 From the drop down menu choose Set As Default Template The next time that you create a document by choosing File gt New the document will be created from this template Template Management X CG My Templates Close 7 Presentation Backgrounds CI Presentations Commands Help Figure 28 Template Management dialog box 48 OpenOffice org Impress Guide Resetting the default to OOo s in built Default template To re enable OOo s Default presentation background template as the default 1 In the Template Management dialog box in the box on the left click the Presentation Backgrounds folder 2 Click the Commands button 3 From the drop down menu choose Reset Default Template gt Presentation Creating your own templates To create a template from a presentation 1 Open the presentation that you want to use for a template 2 From the main menu choose File gt Templates gt Save The Templates window opens see Figure 29 3 In the New template field type a name for the new template 4 In the Categories list click the folder in which you want to store the template This is usually the My Templates folder unless you have created other folders To learn more about template folders see Organizing templates on page 50 9 Click OK OOo saves the new template and the Templates window closes Templates New template MyNewTempl
251. ted by a white shading while an inactive hotspot is identified by a red border but no shading Managing the Gallery themes Graphics in the Gallery are grouped by themes such as Bullets Rulers and 3D Effects The box on the left of the gallery window lists the available themes Click on a theme to see its graphics displayed in the Gallery window see Figure 57 The default themes are locked no items can be added or deleted from these themes The locked themes are easily recognizable by right clicking on them the only available option in the pop up menu is Properties In a default installation only the My themes theme is customizable although new themes can be added as explained in Adding a new theme to the Gallery on page 102 Adding images to the Gallery You can add new images to existing themes which you created or that can be edited There are two ways to add an image to an existing theme Method 1 selecting a file 1 Right click on the theme name in the list of themes and choose Properties from the pop up menu 2 Click the Files tab if necessary 3 Click Add Chapter 4 Adding and Formatting Pictures 101 4 Select a file and click Open The image is added to the theme Method 2 drag and drop 1 2 3 4 Open the document containing an image you want to add to the Gallery and display the Gallery theme to which you want to add it Position the mouse pointer above the image withou
252. tem If some outline levels have too many points to fit on one slide you can expand those slides or duplicate the slides and manually change their contents Modifying slides It is highly recommended to avoid manually changing the formatting of individual slides in a presentation instead use slide masters as much as possible A presentation can have multiple slide masters so the need for modifying slide backgrounds or other features should be an exception rather than the rule See Chapter 2 for details about using Slide masters 188 OpenOffice org Impress Guide Formating the slide or page area The Page Setup dialog box Figure 143 is used for several purposes some of which depend on where you open the dialog box For example if you are in Notes view or Handout view when you open the Page Setup dialog box you are setting up the page layout for Notes or Handouts respectively see pages 193 and 197 for more information If you are in Normal view you are formatting the slides themselves Any changes to the page format size margins orientation and SO On apply to all slides in the presentation You cannot define Note more than one page style in Impress as you can in Writer or Calc You can change the background of individual slides as described on page 190 To format the slide or page area 1 Switch to Normal view click the tab in the main work area or select View gt Normal in the menu bar 2 Select Format g
253. tension 1 Download the extension and save it anywhere on your computer 2 In OOo select Tools gt Extension Manager from the menu bar In the Extension Manager dialog click Add 3 A file browser window opens Find and select the extension you want to install and click Open The extension begins installing You may be asked to accept a license agreement 4 When the installation is complete the extension is listed in the Extension Manager dialog The slide masters from the templates will now appear in the list of Available Master Pages in the Tasks Pane Figure 17 Chapter 2 Using Slide Masters Styles and Templates 47 To get extensions that are listed in the repository you can open the Extension Manager and click the Get more extensions here link You do not need to download them separately as in step 1 above Tip Setting a default template You can set a custom presentation template to be the default template You can reset the default later if you choose Setting a custom template as the default You can set any template to be the default as long as it is in one of the folders displayed in the Template Management dialog box To set a custom template as the default 1 From the main menu choose File gt Templates gt Organize The Template Management dialog box Figure 28 opens 2 In the box on the left double click the folder containing the template that you want to set as the default then select the templa
254. ter Right the other three determine the vertical alignment of the selected objects Top Middle Bottom If only one object is selected it is aligned to the page however when in a group a single object is aligned to the edge of the group selection Alignment using the grid and snap guides The section Aligning shapes on page 115 discussed the alignment of objects relative to each other or to the page border However sometimes it is important to align objects to specific points of the page or to make sure that objects that appear on multiple slides are placed in exactly the same position For this purpose Impress provides two mechanisms the Grid and the Snap Guides also called Snap Lines Using the grid Options for the grid are available in the menu that opens by right clicking on an empty part of the page in Normal view and choosing Grid or by selecting View gt Grid from the menu bar In both cases a Submenu with three options opens e Visible Grid displays the grid e Snap to Grid the anchor points of an object will always be placed on a grid when the object is moved or resized e Grid to Front displays the grid in the foreground To set up the grid spacing and snapping options choose Tools gt Options gt OpenOffice org Impress gt Grid from the menu bar Chapter 5 Creating Graphic Objects 115 Using snap guides Options for the guides are available in the menu that opens by clicking on an empty part of
255. the Area page as shown in Figure 97 Creating colors On the Colors page shown in Figure 98 you can modify existing colors or create your own Fvery color is specified by a combination of the three primary colors Red Green and Blue hence the notation RGB To create a new color 1 Enter the name for the color in the Name box 2 Specify the red green and blue component on a 0 to 255 scale Alternatively specify the Cyan Magenta Yellow and black K components from 0 to 100 3 Click the Add button The color is now added to the list on the Area page Chapter 6 Formatting Graphic Objects 139 Area Shadow Transparency Colors Gradients Hatching Bitmaps Propertes Name Blue 8 Table standard AAI p Figure 98 Customizing colors To modify a color 1 Select the color to modify from the list 2 Enter the new values that define the color if necessary change the settings from RGB to CMYK or viceversa 3 Modify the name as required 4 Click the Modify button Alternatively use the Edit button this will open a new dialog box modify the color components as required and click OK to exit the dialog box You can also add custom colors using Tools gt Options gt OpenOffice org gt Colors This method makes the color Tip available to all components of OOo whereas colors created using Format gt Area gt Colors are only available for Impress Gradients A gradient fill provi
256. the OOo Help To sign a document 1 2 3 4 5 Choose File gt Digital Signatures If you have not saved the document since the last change a message appears Click Yes to save the file After saving you see the Digital Signatures dialog box Click Add to add a public key to the document In the Select Certificate dialog box select your certificate and click OK You see again the Digital Signatures dialog box where you can add more certificates if you want Click OK to add the public key to the saved file A signed document shows an icon in the status bar You can double click the icon to view the certificate Opening and saving a PowerPoint file OpenOffice org s Impress file format is highly compatible with Microsoft s PowerPoint format You can open a PowerPoint presentation in Impress edit it then save it in its original PowerPoint format or in Impress format You can also create a new presentation in Impress and save it as a PowerPoint file for sharing your presentation with those who have yet to discover OpenOffice org Saving an Impress file as a PowerPoint file 1 2 3 4 Choose File gt Save As from the menu bar Select the location where you want the PowerPoint file saved and type a name for the file Under File type choose Microsoft PowerPoint 97 2000 XP ppt Click Save If you have the Warn when not saving in ODF or default format option set in Options gt Load Save
257. the menu in the Menu list and click the Add button in the Menu Content section of the dialog On the Add Commands dialog select a category and then the command and click Add The dialog remains open so you can select several commands When you have finished adding commands click Close Back on the Customize dialog you can use the up and down arrow buttons to arrange the commands in your preferred sequence Add Commands ka To add a command to a menu select the category and then the command You can also drag the command to the Commands list of the Menus tab page in the Customize dialog Category Commands Application r About OOo dev Add View AutoPilot Address Data Source Templates AutoPilot Presentation Edit Bibliography Database Options Create HTML Document BASIC Create Master Document Help Insert Edit Macros Documents Exit Format Extended Tips Controls Help Navigate Help Agent Table Help on Help Drawing amp Load URL F Graphic m 4 gt Description Displays general program information such as version number and copyrights Figure 206 Adding a command to a menu Modifying menu entries In addition to changing the sequence of entries on a menu or submenu you can add submenus rename or delete the entries and add group Separators To begin select the menu or submenu in the Menu list near the top of the Customize page then select the entry in the Entries list under Menu Content Click the Modify bu
258. the path to the installed jmf jar to the class path in Tools gt Options gt OpenOffice org gt Java Note To insert a movie clip or a sound into a presentation select Insert gt Movie and Sound Select the media file to insert from the dialog box to place the object on the slide To insert media clips directly from the Gallery 1 If not already open open the Gallery by selecting Tools gt Gallery 2 Browse to the Theme containing media files for example the Sounds theme 3 Click on the movie or sound to be inserted and drag it into the Slide area The Media Playback toolbar Figure 128 is automatically opened by default at the bottom of the screen just above the Drawing toolbar it can also be made floating You can preview the media object as well as resize it If the toolbar does not open select View gt Media Playback Media Playback x F m i Ej 00 00 0 i he E Figure 128 The media ETTA toolbar movie clip The Media Playback toolbar contains the following tools e Add button opens a dialog box where you can select the media file to be inserted e Play Pause Stop buttons control the media playback e Repeat button if pressed the media will restart when finished e Playback slider selects the position within the media clip e Timer displays the current position of the media clip e Mute Button when selected the sound will be suppressed e Volume Slider adjusts t
259. ting an image map An image map defines areas of the image called hotspots with a URI a web address or a file on the computer Hotspots are the graphic equivalent of text hyperlinks Clicking on a hotspot causes Impress to open the linked page in the appropriate program for example the default browser for an HTML page OOo Writer for a ODT file a PDF viewer for a PDF file You can create hotspots of various shapes and include several hotspots in the same image To use the image map tool 1 Select the picture where the hotspots will be defined 2 Choose Edit gt ImageMap from the menu bar The ImageMap Editor dialog box Figure 65 opens 3 Use the tools and fields in the dialog box to define the hotspots and links necessary 4 Click the Apply icon to apply the settings Chapter 4 Adding and Formatting Pictures 99 5 When done click the Save icon to save the imagemap to a file then click the X in the upper right corner to close the dialog box ImageMap Editor ad mi Address http oooauthors org Text Go to OOoAuthors Frame self J m eo Aut nics http oooauthors org 0 00 0 00 7 375 x L25 Figure 65 The dialog box to create image maps The last o is set as an active hotspot The top part of the dialog box contains the following tools Apply button click this button to apply the changes Load Save and Select icons Tools for drawing a hotspot shape these tools wo
260. ting line styles To create a new line style 1 Choose Format gt Line from the menu bar 2 Select from the Line style drop down menu a Style similar to the desired one 3 Click Add On the pop up dialog box type a name for the new line style and click OK 4 Now define the new style Start by selecting the line type for the new style To alternate two line types for example dashes and dots within a single line select different types in the two Type boxes 136 OpenOffice org Impress Guide 5 Specify the number and length not available for dot style of each of the types of line selected set the spacing between the various elements and decide if the style should fit to the line width length The new line style is available only in the current presentation If you want to reuse the line style in other presentations click the Save Line Styles icon and type a memorable name This saves all of the line styles in this presentation Saved styles have a file extension of sod To make previously saved line styles available in the current presentation click the Load Line Styles icon select the saved list of styles and click Open Use the Modify button to change the name of the style Recommended only for custom line styles not the built in ones Creating arrow styles Use the third page of the Line dialog box to create new arrow styles modify existing arrow styles or load previously saved arrow styles 1 The first
261. tion You can also add your own images to the Gallery making it an essential tool for creating presentations quickly and with a consistent look The Gallery is available in all components of OpenOffice org For an introduction to the Gallery see Chapter 11 Graphics the Gallery and Fontwork in the Getting Started guide Chapter 4 Adding and Formatting Pictures 91 Select Tools gt Gallery or click the Gallery icon A on the Drawing toolbar By default the Gallery shown in Figure 57 is docked above the Impress workspace To expand the Gallery position the pointer over the line that divides it from the top of the workspace When the pointer changes to parallel lines with arrows click and drag downward The workspace will resize in response 33 E computer general CD ROM z 2 i Computer a Computer networ I Computer WIFI Crops a Domino numberer a wt circled To expand the Gallery without affecting the Impress workspace undock it so it floats over the workspace To do so hold down the Control key and double click on the upper part of the Gallery next to the View icons see Figure 57 Double click in the same area to dock it again restore it to its position over the workspace When the Gallery is docked to hide it and view the full Impress workspace click the Hide Show button in the middle of the thin bar separating the Gallery from the workspace see Figure 57
262. tion 153 220 text areas handles 39 modifying 38 position and size 40 rotation 40 text box auto resizing 56 AutoLayout 54 70 creating 54 deleting 56 graphics styles 60 moving 35 resizing 56 selecting text 62 Text Formatting toolbar 57 63 themes 101 three dimensional objects 111 tilt tools 112 time fixed or variable field 83 timing of automatic slide changes 209 title slide 22 toolbars 16 adding commands 258 choosing icons for commands 259 creating 258 toolbars customizing 257 tooltips 22 transition effects applying 210 removing 211 transparency 97 150 trapezoid 108 triangle 108 U unformatted text pasting 57 unit of measurement 249 user data options 246 user interface customizing 253 V vertical alignment of text 55 vertical text 106 video objects inserting 173 view options 250 visible grid 115 251 W web page export 238 Windows Metafile Format WMF 117 Workspace 10 Y yellow dot 108 Index aJJ
263. tion bar on the left hand side uses slide title as navigation links Click on links to display pages in right hand side e Automatic one page for each slide with each page set with the Refresh meta tag so a browser automatically cycles from one page to the next e WebCast generates an ASP or Perl application to display the Slides Unfortunately OOo has no direct support for PHP yet Publication type Standard HTML format Create tite page O Standard HTML with frames Show notes Automatic WebCast Figure 190 HTML Export Choosing publication type 5 Decide how the images will be saved PNG GIF or JPG and what resolution to use When choosing a resolution consider what the majority of your viewers might have If you use a high resolution then a viewer with a medium resolution monitor will have to scroll sideways to see the entire slide probably not desirable Save graphics as Monitor resolution PNG Low resolution 640x480 pixels GIF Medium resolution 800x600 pixels JPG High resolution 1024x768 pixels Yo p Quality Effects Export sounds when slide advances Figure 191 HTML Export Choosing graphics type Chapter 10 Printing e mailing exporting and saving slide shows 239 6 If Create title page was chosen in step 4 supply the information for it on the next page The title contains an author name e mail address and home page along with any additional informat
264. to customize the handout page An example is shown in Figure 151 Normal Outline Notes Handout Slide Sorter Figure 151 Example of handout with four slide thumbnails Note that the handout view consists of only one page regardless of the number of slides that compose the presentation Changing the layout When creating handouts first decide how many slide thumbnails you want printed on each handout page 1 Select the Handout view either by clicking on the tab in the work area or by selecting View gt Handout Page from the menu bar 2 If the Task pane is not visible select View gt Task Pane from the menu bar As for any other toolbar you can undock the Task pane by Tip holding down the Control key and double clicking on an empty part of the pane 3 In the Task pane select the Layouts tab which looks like Figure 152 in Handout view 198 OpenOffice org Impress Guide wv Layouts Figure 152 The available layouts for handouts in the Task Pane pul 4 Choose the preferred layout The main work area changes to reflect the choice Formatting handouts You can format several aspects of the handout from the page style to the elements that appear on the page You cannot format individual handout pages any changes apply to all handouts in the presentation file Formatting the page To format the handout pages 1 Be sure you are in Handouts view Click the Handouts tab in the work area or select Vi
265. to add some commands to it as described below I La 1 Adding a command to a toolbar If the list of available buttons for a toolbar does not include all the commands you want on that toolbar you can add commands When you create a new toolbar you need to add commands to it 1 On the Toolbars page of the Customize dialog select the toolbar in the Toolbar list and click the Add button in the Toolbar Content section of the dialog 258 OpenOffice org Impress Guide 2 The Add Commands dialog is the same as for adding commands to menus Select a category and then the command and click Add The dialog remains open so you can select several commands When you have finished adding commands click Close If you insert an item which does not have an associated icon the toolbar will display the full name of the item the next section describes how to choose an icon for a toolbar command 3 Back on the Customize dialog you can use the up and down arrow buttons to arrange the commands in your preferred sequence 4 When you are done making changes click OK to save Choosing icons for toolbar commands Toolbar buttons usually have icons not words on them but not all of the commands have associated icons To choose an icon for a command select the command and click Modify gt Change icon On the Change Icon dialog you can scroll through the available icons select one and click OK to assign it to the command lt
266. tton and choose the required action from the drop down list of actions Most of the actions should be self explanatory Begin a group adds a separator line after the highlighted entry 256 OpenOffice org Impress Guide Customizing toolbars You can customize toolbars in several ways including choosing which icons are visible and locking the position of a docked toolbar as described in Chapter 1 Introducing OpenOffice org of the Getting Started guide This section describes how to create new toolbars and add other icons commands to the list of those available on a toolbar To get to the toolbar customization dialog do any of the following e On the toolbar click the arrow at the end of the toolbar and choose Customize Toolbar e Choose View gt Toolbars gt Customize from the menu bar e Choose Tools gt Customize gt Toolbars tab from the menu bar Customize Menus Keyboard Toolbars Events OpenOffice org Impress Toolbars Standard Toolbar Toolbar Content Commands Ll New Modify i New Document From Templat gt Open Save E Save As Document as E mail Fdit File OpenOffice org Impress vo Loads a document specified by a URL You can type a new URL or select one thatis already registered i lt 1 lt 1 131 lt 1 4 a save In Description Figure 207 The Toolbars page of the Customize window To customize toolbars
267. u can type it into the box For a New Document type hyperlink specify whether to edit the newly created document immediately or just create it Edit later and the type of document to create text spreadsheet etc For a presentation Edit now is the more likely choice The Select path button opens a directory picker The Further settings section in the bottom right part of the dialog box is common to all the hyperlink types although some choices are more relevant to some types of links e Set the value of Frame to determine how the hyperlink will open This applies to documents that open in a Web browser e Form specifies if the link is to be presented as text or as a button See Working with hyperlink buttons for more information e Text specifies the text that will be visible to the user e Name is applicable to HTML documents It specifies text that will be added as a NAME attribute in the HTML code behind the hyperlink e Event button this button will be activated to allow OOo to react to events for which the user has written some code macro This function is not covered in this book 86 OpenOffice org Impress Guide Editing text hyperlinks To edit a text hyperlink select it by dragging across the text not clicking on it then choose Edit gt Hyperlink from the main menu bar Make changes as needed and click Apply when done If you need to edit several hyperlinks you can leave the Hyperlink dialog box open u
268. utomatic kad Color setting evije C Automatic Sa fi C Automatic e Identifier C Automatic ey Comment C Automatic Number L Automatic E Figure 198 Changing the color of grid points in Impress and Draw The only choice specific to Impress and Draw is the color of the grid points Scroll down in the page until you find Drawing Presentation Chapter 11 Setting Up and Customizing Impress 247 To change the default color for grid points click the down arrow by the color and select a new color from the pop up box If you wish to save your color changes as a color scheme click Save type a name in the Scheme box then click OK Choosing options for Impress In the Options dialog box click the sign to the left of OpenOffice org Impress on the left hand side A list of subsections drops down See Figure 199 Options OpenOffice org Impress OpenOffice org Load Save OpenOffice org Impress This is where you define the settings that apply to all newly sav Among other things you decide which contents are displayed on default unit of measure is used if and how grid alignment is user H OpenOffice org Base handouts are always printed Charts Figure 199 Options for Impress General options In the Options dialog box click OpenOffice org Impress gt General Text objects Allow quick editing Only text area selectable New document Start with wizard Se tings Use bac
269. utton near the bottom right of the Customize dialog box Use this feature with care as no confirmation dialog box will be displayed the defaults will be set without any further notice or user input Running macros from key combinations You can also define shortcut key combinations that will run macros These shortcut keys are strictly user defined none are built in For information on macros see Chapter 13 Getting started with macros in the Getting Started guide Adding functionality with extensions An extension is a package that can be installed into OpenOffice org to add new functionality Although individual extensions can be found in different places the official OpenOffice org extension repository is at http extensions services openoffice org Some extensions are free of charge others are available for a fee Check the descriptions to see what licenses and fees apply to the ones that interest you Installing extensions To install an extension follow these steps 1 Download an extension and save it anywhere on your computer 262 OpenOffice org Impress Guide 2 In OOo select Tools gt Extension Manager from the menu bar In the Extension Manager dialog box Figure 210 click Add 3 A file browser window opens Find and select the extension you want to install and click Open The extension begins installing You may be asked to accept a license agreement 4 When the installation is complete the extension is list
270. ve Figure 195 Naming the design E mailing a presentation OOo provides several ways to quickly and easily send an Impress document as an e mail attachment in one of three formats ODP OpenDocument Presentation OOo s default format PPT Microsoft PowerPoint format or PDF To send the current document in ODP format 1 Choose File gt Send gt Document as E mail OpenOffice org opens a new e mail in your default e mail program The document is attached Chapter 10 Printing e mailing exporting and saving slide shows 241 2 In your e mail program enter the recipient subject and any text you want to add then send the e mail File gt Send gt E mail as OpenDocument Presentation has the same effect If you choose E mail as Microsoft PowerPoint OOo first creates a PPT file and then opens your e mail program with the PPT file attached The PPT file is not saved on your computer Similarly if you choose E mail as PDF OOo first creates a PDF using your default PDF settings as when using the Export Directly as PDF toolbar button and then opens your e mail program with the PDF file attached The PDF file is not saved on your computer If you want to keep a copy of the PPT or PDF file as well as e Tip mailing it to someone first save or export the presentation into the required format then attach it to an e mail in the usual way Digital signing of documents To sign a document digitally you ne
271. w and column headers and select the appropriate option from the pop up menu To merge multiple cells select the cells to be merged and select Format gt Merge cells from the main menu bar To de merge a group of cells select the group and again Format gt Merge Cells which will now have a checkmark next to it When you are Satisfied with the formatting and the appearance of the table exit the edit mode by clicking outside the spreadsheet area Note that Impress will display exactly the section of the spreadsheet which was on the screen before leaving the edit mode This allows you to hide additional data from the view but it may cause the apparent loss of rows and columns Therefore take care that the desired part of the spreadsheet is showing on the screen before leaving the edit mode 162 OpenOffice org Impress Guide Inserting a chart To add a chart to a slide select the corresponding layout in the list of predefined layouts in the task pane or use the Insert Chart feature Creating a chart in AutoLayout 1 In the Tasks pane choose a layout that contains a chart look for the vertical bars See Figure 119 Tasks View 7 X b Master Pages Layouts gt Table Design gt Custom Animation Slide Transition Figure 119 Examples of layouts with Charts 2 Double click the chart icon in the center of the chart area A full sized chart appears that has been created using sample data See Figure 120 3 To enter your o
272. wn data in the chart see Entering chart data on page 167 Chapter 7 Inserting Spreadsheets Charts and Other Objects 163 Click to add title Figure 120 Chart made with sample data Creating a chart using the Insert Chart feature ah 1 Select Insert gt Chart or click the Insert Chart icon d on the Standard toolbar A chart appears that has been created using sample data See Figure 120 2 To enter your own data in the chart see Entering chart data on page 107 Choosing a chart type A wide range of chart types and variations are available see Chart types on page 165 To choose a chart type 1 Double click the sample chart The window changes the side panes are gone and the main toolbar shows tools specific for charts The chart itself now has a gray border If the main toolbar is not showing select View gt Toolbars gt Main Toolbar wb 2 Click the Chart Type icon or select Format gt Chart Type or right click on the chart and choose Chart Type The Chart Type dialog box appears See Figure 121 164 OpenOffice org Impress Guide Chart Type ib Column E b2 Area 2s Line Normal Se xY Scatter ey Net lin Stack Wai Column and Line Cylinder Cone Pyramid Figure 121 Chart Type dialog box showing two dimensional charts 3 As you change selections in the left hand list the chart examples on the right and the chart in the main window both cha
273. x 227 settings options 249 Shadows 148 Shapes 106 3D 111 aligning 115 arranging 113 convert 117 creating 108 flipping 114 formatting 130 grouping 113 Shared extension 263 Shortcut keys 267 Show Hide Slide icon 205 Slide Design dialog box 33 Slide master 25 adding text 41 apply 33 author information 42 create 32 description 29 fields 41 loading additional 33 Index 2 3 modifying 34 Slide pop up submenu 180 Slide show custom 206 hide slides 205 organizing 203 Rehearse Timings 209 running 27 settings 203 cell selection 160 cells 159 entering data 160 formatting cells 160 Formatting toolbar 157 inserting 156 moving 158 range 161 resizing 158 timing of automatic slide changes 209 start with current page option 249 transitions 27 222 Slide Sorter view 13 Slide transition effects 235 Slides adding text 25 adding to a presentation 181 animations 211 background changing 190 copy and paste from another presentation 182 creating from an outline 186 deleting 185 duplicating 182 expanding 184 formatting 189 hide 26 inserting 22 inserting from other presentations 181 layouts 23 master 25 29 modifying 25 188 move 14 move between presentations 182 rename 26 renaming 185 select 14 Slide master applying 192 subdividing 184 Summary slide 185 transitions 209 Slides pane 8 Slides Pane pop up menu 180 Snap grid 251 Snap guides 116 Snap options 251 Snap position options 252 Snap to grid 115
274. xample Setting up a motion path The Motion path effect moves an object along a path consisting of a combination of straight and curved lines Several pre packaged paths are provided in OOo but it is not difficult to create your own custom path Start by selecting the object you want to animate and select a Chapter 9 Slide Shows 217 pre packaged motion path animation which is similar to the effect you want to obtain Alternatively use the Polygon or Curve animation to create a new path Select the object to show the animation path which will be displayed as a thin gray line with a triangle showing the starting point and another indicating the end point Click on any point on the line so that blue handles are displayed around it When the blue handles around the path are shown you can move or resize the path in the same way as you would perform these operations on a graphic object When moving a path remember to move also the object on that Note path otherwise the animation will start with a jump Currently it is not allowed to rotate a path If instead you want to modify the individual points on the line select the Points tool from the Drawing toolbar while the path is selected The Edit Points toolbar of Figure 171 should be displayed if not select it from View gt Toolbars gt Edit Points Delete Points Smooth Transition Points DEN to ai i a Transition EE Sa rll B NO a Move Points ail Curve Cl
275. xtrusion The Shape changes and a default thickness is added to it At the same time the 3D Settings toolbar Figure 75 should become visible If the toolbar does not appear select View gt Toolbars gt 3D Settings 3D Settings T x awliSEe PP vw KF GP w E Figure 75 The 3D Settings toolbar Use the tools to change the appearance of the 3D object Chapter 5 Creating Graphic Objects 111 Lj Extrusion On Off adds thickness to an object and activates the 3D properties Tilt Down tilts the object downwards around an horizontal axis Tilt Up tilts the object up around an horizontal axis Tilt Left tilts the object left around a vertical axis Tilt Right tilts the object right around a vertical axis Depth determines the thickness of the shape An extended toolbar opens where some default values are given If none of them is satisfactory select Custom and then enter the desired thickness Direction pick the direction of the perspective as well as the type among parallel and perspective from the extended toolbar that opens when clicking the button Lighting specify the direction of the light as well as its intensity from the extended toolbar that opens when clicking this button Surface choose between Wire frame useful when manipulating the object Matt Plastic or Metal 3D Color select the color of the object thickness Most of the Fontwork shapes see Using Fontwork on page 122 have 3D properties
276. y allocating a darker background to it e Last column same as first column only applied to the last column e Banded Columns when selected alternate columns are colored differently 78 OpenOffice org Impress Guide Table toolbar When a table is selected you can tell by the presence of 8 blue square handles around the edges the Table toolbar Figure 49 should be displayed If necessary you can open the toolbar using View gt Toolbars gt Table By default the toolbar will float but you can at any time dock it to the side or top of the work area 1 2 3 4 5 6 billi in a amp Bi Colour W O Sun 4 Table Design o g9 11 13 1 15 17 18 8 10 12 14 16 1 Create Table 7 Merge Cells 13 Insert Row 2 Line Style 8 Split Cells 14 Insert Column 3 Line Color border 9 Optimize 15 Delete Row 4 Borders 10 Top alignment 16 Delete Column 5 Area style filling 11 Center alignment 17 Table design 6 Available fillings 12 Bottom alignment 18 Table properties Figure 49 The Table Toolbar The Table toolbar contains the majority of the tools you need to manipulate a table these are described below Table Use to create a new table on the selected slide Opens the Insert Table dialog box where you can select the desired number of rows and columns Click on the small black triangle next to the button to open the graphic tool for inserting a table To use the tool move the mouse to the right and down in the grid until y
277. y the position of the center in percentage points e Angle the angle of the gradient applicable to all but the radial type of gradients e Border the percentage of the shape measured from the edge that is not subject to the gradient settings e Start value the transparency value of the start point of the gradient 0 is fully opaque 100 means fully transparent e End value the transparency value of the end point of the gradient 0 is fully opaque 100 fully transparent Formatting text Impress provides two separate dialog boxes related to text formatting e To modify the formatting such as font font effects and so on select the text in the shape and then go to Format gt Character This is covered in Chapter 3 e To determine how the text which is added to a line or a shape behaves use the settings on the Text dialog box as described in this section Before formatting text add it to the object a shape or a line 1 Select the object to which text will be added 2 With the green or blue resizing handles showing double click on the object and wait for the cursor to become an I beam or just Start typing 3 Type the text When finished click somewhere outside the object or press Esc To format the text in a shape 1 Select the object to which text was added 2 Select Format gt Text or right click on the shape and select Text from the pop up menu The Text dialog box Figure 112 is displayed Chapter
278. y the current slide The Presenter Console displays the elements in three easily changeable views e The first view displays the current slide including the effects and the upcoming slide e The second view shows the speaker s notes in large clear and scalable type plus the current and upcoming slide e The third view is a slide sorter view with the slide thumbnails From Sun Microsystems Open source The Presenter Console works only on an operating system that Note Supports multiple displays Professional Template Pack II Provides more than 120 templates for Writer Calc and Impress Available in several languages After you have installed this extension you will find the templates under File gt New gt Templates and Documents From Sun Microsystems Freeware Sun Presentation Minimizer Reduces the file size of the current presentation Images are compressed and data that is no longer needed is removed Can optimize the image quality size Presentations designed for screen or projector do not require the same high quality as presentations designed for print From Sun Microsystems Open source Template Changer Adds two new items to the File gt Templates menu that allow you to assign a new template to the current document or to a folder of documents All styles and formatting will be loaded from that template and the document will behave as it was created using that template Open source 264 OpenOffice org

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