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Brother P-TOUCH XL User's Manual

1. a Ra a aN 40 THE Cop So AO 41 SHIFT ALTEA Sa se 42 THE CODE KEY isi ion les dieu lid td 43 adis ML 44 COMPOSITE CHARACTERS yates Ape ie eene ub dudo esie eu Maren 45 RETURN e 46 Eid 48 NUMBERING S 56s ccn IO ti UE DUI Edd 49 m 51 CANCEL t E 52 CURSOR MOVEMENT sin er eun Dedi apex t pr od 53 INSERT VS OVERWHRITE site este rp odi oun E E 54 tuens omae didt ai UR 56 EINE A E 57 CLEAR scho d odas deo ctc te bet nadine tia acu Ua av dds Senda 58 BASIC FORMAT TING PRINCIPLES ete ciet nita 59 MODE INDICA TOS cosita ete duae ee treten de Rr que deni pepe usn 60 29 get 61 DI escie 62 at dui x A E cuente gan at Pseud Dau DN T 64 UNDERLINE a A ERR UR URS 66 FRAMING carta cate recs ate evn unto ccc 67 LENGTE Meer cc 68 HORIZONTALALIENMENT cuarta 69 CONTENTS continued VERTICAL ALIGNMEN Iii teu vat meu uie e etre Sev tema ple veu REO VA PUER 70 VERTICAL PRINTING pac repetito mtus Qul 71 WIDTH PRINTING corsa APR Kio aad o uci 72 MIRROR Co 73 GLOBAL FORMAT S ibant dupla IO 74 LOCAL FORMA lett 76 STORE
2. HORIZONTAL VERTICAL ABC vec reve ALIGNMENT B 31 STORAGE SHELF LABEL EXAMPLE continued Press RETURN J Format A will now be applied globally to all text in our label However we would like to emphasize the date these parts were received their IN date To do so we will create a local format changing the date s characters to bold style and placing a frame around them Sample To emphasize the IN date 4 BLOCK Press The cursor moves to the first character of the current block fa i e los o ra eh Nel ebay ebay Press Puntil the cursor is positioned under the 5 the first character for local formatting FORMAT Press Note The 5 will flash signifying that it will be included in the local formatting field e sis 2 32 STORAGE SHELF LABEL EXAMPLE continued Li NANA V crecer Press Puntil the cursor is under the 8 the last character for local formatting Press RETURN 4 1 wo T TIE TT ETT ET TILLLL Press until the character style setting now set to NORMAL is flashing Use A and Y until BOLD is displayed Hisp Press the Framing field is flashing Turn framing On TT ETT ETT TTT Press RETURN
3. Press Backspace five times CELLED If the cursor is located under the first character in a line the preceding line s return mark is deleted and the two lines are joined Press Backspace Note Tags numbering field marks and local format marks can also be deleted using the Back space key 56 p y LINE OUT BACKGROUND The Line Out key allows you to remove an unwanted line of text from your message Any return marks symbols tag or numbering marks are also deleted OPERATION TO DELETE A LINE OF TEXT 1 Using the cursor movement keys position the cursor in the line you want to delete 2 Press CODE and the Line Out key EXAMPLES General operation xz ala isfefrlelelel TT TT I Press CODE and the Line Out key oss PEE SIS p If the cursor is positioned in a line with a block return mark the mark remains 2112147 5 Y 1 111 Press CODE and the Line Out key CLEAR BACKGROUND The Clearkey allows you to remove alltext return marks block return marks etc from the working area In other words the current text file is completely emptied You can then begin entry of an entirely new text message OPERATION TO CLEAR A TEXT FILE 1 Press CODE and the Clear key 2 Press RETURN Note
4. 0585 QUIDE YOUR P TOUCH XL Thank you for purchasing the P TOUCH XL Your new P TOUCH XL will help you design and print labels for any application Extremely versatile it can create characters of many sizes and styles In addition by using the variety of tape cartridges available you can print labels with different widths and exciting colors You no longer have to worry about rushing tasks that require professional type printing In the office the factory the lab and the home the quality and performance of the P TOUCH XL make it a very versatile machine Finally as we expect you will wantto referto this manual occasionally we suggest that you keep it in a handy place FCC NOTICE This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential instal lation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that inter ference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or mor
5. If we wished to use a different protocol or to change any of the default settings we would press FORMAT However we will use the default settings so we can immediately input our data 30 STORAGE SHELF LABEL EXAMPLE continued nn A A HHO G S AS S O xv P NN NE RR Sample To enter the bar code data Type our code 1584724 ela r c o ole Tc PEREA RETEA Jofo Press RETURN move the cursor quickly from block to block the 4 BLOCK and BLOCK keys can be used A detailed explanation of their operation can be found in the Cursor Movement section of For Your Information Our basic message is finished so we can now consider its format As we saw in the previous practice exercise two types of formats exist global and local Global formats determine style settings for labels as a whole Local settings though allow you to change the size style font etc of certain groups of characters within a message This local formatting is particularly useful for highlighting important portions of text so that they stand out to the reader A detailed explanation of these two format types can be found in the Formatting section of For Your information Sample To change to Format A FORMAT HORIZONTAL VERTICAL LENGTH ALIGNMENT Press A and V until FMT A is displayed ALT CAPS INS y FONT y SIZE STYLE A
6. 822 1394 Place original face down Turn off when finished Repairs 822 1394 Since this would use a fair amount of tape though we can now press CANCEL to escape from Print Mode and return to our text 24 ADDRESS LABEL EXAMPLE In this quick practice session we will make a multi line address label with local formatting The local formatting will be used to emphasize a certain portion of the message Sample To prepare for a new label Turn on the power If the previous work session s text data is still displayed press CODE Press RETURN Now we will enter the address Imports Inc 29 South Main Street Malden CT 00722 Sample To input the text Type Imports Inc and press RETURN Type 29 South Main Street and press RETURN 1 Type Malden CT 00722 21 12191 sjo uit n 5 tf 1 oir 25 ADDRESS LABEL EXAMPLE continued Finally we want to skip a line and add the name of the person to whom we want to send our package Sample complete our message Press RETURN 4 twice to create a blank line prac BE E RARER Type Attn Mr Bill Reynolds ERU PR 9 Using local formatting we can now highlight a certain portion of our text A detailed explanation of local formatting can be found in the Formatting section of For Your
7. The cursor can be located anywhere EXAMPLES 2112147 Jelolsiel iM ali n sleir Press CODE and the Clear key o 2124171 sleir Press RETURN aml al ELE PEE 58 BASIC FORMATTING PRINCIPLES BACKGROUND The text you enter as well as the return and block return marks are eventually printed as your label How they are printed though is determined by the formats you assign Formats determine the size and type of text as well as its alignment and orientation Two types of formats exist global and local GLOBAL FORMATS Before during or after text entry you must choose a global format for your label This is a general format it is applied to all characters except those assigned a local format see below In most cases your entire message will consist of characters of similar sizes and styles These all encompassing style settings are known as a global format Note Detailed information concerning global format creation and editing can be found in the Global Formats section LOCAL FORMATS Every label is assigned a global format style settings for the entire message However you may sometimes wish to give a word or group of words their own special format emphasizing them through their style A local format contains information similar to that in a global format but is applied only to
8. Therefore like a tape recorder this machine s head may need to be cleaned from time to time HOW TO CLEAN THE PRINT HEAD AND ROLLERS 1 2 3 4 Turn off the machine Open the cassette compartment cover and remove the tape cassette The print head and rollers are located in the cassette compartment Print head Wipe the print head gently with a dry cotton swab in the up down direction Rollers Wipe each roller vertically with a dry cotton swab while rotating the roller with your finger Again try a practice print If dust still remains dip the cotton swab in isopropyl rubbing alcohol and repeat step 3 If none of the above works contact your service representative Print head head Rollers THE AC ADAPTOR OPTIONAL Ni Cd BATTERY The P TOUCH XL is a light portable machine The AC adaptor included with the unit allows you to use the machine anywhere a standard electrical outlet is available TO ATTACH THE AC ADAPTOR 1 Insert the adaptor s small connector into the attachment slot on the left side of the machine 2 Plug the large connector into the nearest standard electrical outlet Note For those planning to use the P TOUCH XL outdoors or in places without convenient outlet access optional Nickel Cadmium batteries are available Please see the Accessories section for purchasing information THE AC ADAPTOR OPTIONAL Ni Cd BATTERY continued TO INSTALL AN OPTIONAL RECHAR
9. a specially selected group of characters within a message Notes Detailed information concerning local format creation and editing can be found in the Global Formats section On pages 60 to 73 various format settings are explained In the top left hand corner of each page is an LCD display diagram showing where the particular setting can be found In the top right hand corner you can find whether the format setting can be assigned in global formatting local formatting or both 59 MODE INDICATORS ALT CAPS INS FONT SIZE STYLE LENGTH HORIZONTAL VERTICAL O L ALIGNMENT BACKGROUND Mode indicators ALT CAPS and INS are different from other LCD display items These three indicators are not used to assign or edit character style settings instead they are used to turn various character input modes on or off ALT A When character keys are pressed letters and symbols on the keys right hand sides are inputted When character keys are pressed letters and symbols on the keys left hand sides inputted CAPS A When letter keys arep pressed INL TNAM wy pressed the numbers not the symbols above are entered When letter keys are pressed lower case characters are inputted er case characters areino Wi 1641 CAE V il INS A Characters typed are added into the middle of the message at the cursor s location Characters typed replace or overwrite the o
10. Information To emphasize the addressee s name nder the S in Revnolds LOCAL FORMAT fa Press q until the cursor is under the M the last letter for local formatting Note Thecharacters will flash signifying that they will be included in the local formatting field Press RETURN J 26 ADDRESS LABEL EXAMPLE continued gt _ _ Press the character style setting is flashing Use A and Y until italic is displayed Press Puntil the Underlining A field is flashing Turn underlining On Press RETURN 4 1 The addressee s name will now have its own special local format italic underlined characters We wish to print one copy of this label to attach to our package Sample To print the label PRINT Press The print options menu will be displayed To print one copy with standard settings change the setting of of copies to one and press RETURN 1 Imports Inc 29 South Main Street Malden CT 00722 Attn Mr Bill Reynolds 27 STORAGE SHELF LABEL EXAMPLE In this final practice session we will make a storage shelf label Assume for this session that you work in a parts warehouse and must make a shelf label which gives information concerning the parts stocked above This type of complex label with several blocks of text local formatting
11. That format is applied to your text file and the LCD display returns to Text Entry Mode 74 GLOBAL FORMATS continued EDITING an existing format is very similar However if a format is changed all text files currently assigned to that format will be affected If printed they will be in the new edited format not the original one Therefore if you do not wish to affect your current files it is better to create a new format than to edit an old one TO EDIT A FORMAT 1 Press CODE and the Format key The format screen will appear 2 If you know the desired format s one letter code A to Z simply input that letter and its format is displayed If you do not know the desired format s code scroll through the available formats by pressing and V 3 When your desired format is displayed press and 4 until the first setting you wish to change flashes 4 Press A and Y until your desired setting is displayed 5 Repeat steps 3 and 4 until all settings are as you wish 6 Press RETURN 4 1 A prompt message will appear on the display If itis o k to change the format press RETURN 4 Jagain EXAMPLES AXZ Corporation Main Street Fairtown OH A f AXZ Corporation Main Street Fairtown OH 75 LOCAL FORMATS BACKGROUND Though every text me
12. The characters 5 28 will now have their own special local format bold style and framing TTT TTT TT ugs s elsia TT TET TE TTT Next we will practice using the P TOUCH XL s numbering function This feature is particularly useful for serial numbers and other codes which require sequential numbering In this example let s assume that X1 in our parts code represents the first carton of a shipment Let s also assume that for quality control purposes we assign a different parts code for each carton while the bar code information remains the same The second carton would be called X2 the third X3 etc 33 STORAGE SHELF LABEL EXAMPLE continued With the numbering feature the numbers or letters included in the field will automatically increase after printing A detailed explanation of this function can be found in the Advanced Features section of For Your Information Sample To make 1 a numbering field HOME Press The cursor will move to the first charac ter of the label t m HETAN 89 Press P until the cursor is positioned under the last 1 in the parts code NUMBER Press The character will flash This is the only character we wish to automatically increase Therefore Press RETURN 4 1 Now we can review some of the memory functions of the P TOUCH XL Sample To store the text file for future use STO
13. To overwrite lower case letters with capitals Press q until the cursor is positioned under the o in Conference INSERT Press CODE to turn Insert Mode off the indicator will go out ES Check the triangular CAPS indicator the top of the display This display tells you whether Caps Mode is on or not If the indicator is lit fine If it is not press cove CAPS The CAPS indicator should now be lit E ALT CAPS INS Even without pressing the all letters will be entered as capitals Now repeat do the same for the letters oom of Room Finally suppose we wish to add a No Smoking symbol to our door sign The No Smoking mark is just one of many available on the P TOUCH XL A detailed explanation of symbol entry can be found in the Inputting section of For Your Information Sample To add a No Smoking symbol to the end of the message e Press Puntil the cursor is positioned to the right of the 1 Add a space 16 DOOR SIGN EXAMPLE continued SYMBOL Press The first group of symbols will be dis played Press A and Y to scroll through the available symbol groups until the group with the No Smoking mark is displayed Seo ele ela ola reten ment Press Puntil the No Smoking mark is selected is blinking TESTE TT aT ers Tau v je Tol Press Return The No Smoking mark will be added to your message Since our
14. an affirmative answer To say no press the CANCEL key when deleting If yes press RETURN 1 If no press CANCEL Lines to be printed at maximum Tape 6mm 1 4 9mm 3 8 12mm 1 2 18mm 3 4 24mm 1 47 NEW BLOCK BACKGROUND Any time the number of lines in a label changes a new block must be created These blocks are different from local formatting though which changes the type style within a given line or groups of lines Compare these two labels AXZ CORP 052 824 2755 This is simply a single block single line label with local formatting After all text has been typed the portion 052 824 2755 is assigned a smaller character size B 819 y 5 Fairtown OH This is a multi block label The first portion of this label is a single line the second four lines and the third two Therefore when entering such a text message the New Block key must be used After typing the first block of text press the CODE key and the New Block key A block return mark will appear on the LCD display Notes The maximum number of blocks in a single label is ten If the cursor is located in block 10 and you press CODE and the New Block key an error message will appear In Insert Mode when the cursor is positioned in the middle of a text block pressing CODE and New Block causes the current block to be split into two A block return mark will be added at the cursor locatio
15. dla 78 REGALE daa 79 ust oiii ouo aaa 81 PRINTING FEED Dri s DO Raab ea CO ed ane ada 82 BARGOD ING E 84 HOW TO REMOVE LABEL BACKING eren n nn 86 MESSAGE LIST is 87 TROUBLESHOOTING cir dais 93 MACHINE SPECIFICATIONS 94 FEATURES wm mE 95 ACCESSORIES 96 ABOUT THIS MANUAL Although the P TOUCH XL is easy to use we suggest that you read this manual carefully before starting The manual consists of three main sections BEFORE Y TART Provides basic information concerning the machine itself tape cartridges and power supplies LEARNING THE ROPES This tutorial section leads you through easy to follow practice sessions designed to make you familiar with the machine s operations FOR YOUR INFORMATION A handy reference section with detailed explanations of all of the P TOUCH XL s features You should read the brief Before you Start section before using your P TOUCH XL If this is your first time using this machine or if you would like to brush up on some usage techniques we suggest you work through the exercises in Learning the Ropes When you have detailed questions about specific features the For Your Information section will provide the answers Good luck We hope you enjoy using your P TOUCH XL BEFORE YOU START MACHINE DIAGRAM KEYBOARD SINS pFON
16. line 12 inches for each block Multi block Memory Size Approximately 3300 characters Number of Characters 268 characters Print Styles Normal Outline Shadow1 Shadow2 Bold Italic Italic amp Bold Italic Shadow1 Italic amp Shadow2 Italic amp Outline 94 FEATURES The following features and functions are all included in your P TOUCH XL Multi line Printing up to 5 lines Multi block Printing up to 10 blocks Text Framing Text Underlining Vertical Printing Tape Width Printing Mirror Printing Adjustable Tape Feed Label Length Setting e Repeat Printing Numbering Function Bar Code Generation 95 ACCESSORIES Obtain optional tape cassettes and Ni Cd batteries from your authorized Brother dealer Brother cannot be held responsible for trouble caused by the use of unauthorized supplies Tapes U S Only 24mm 1 Stock No TX 1511 TX 1521 TX 1531 TX 1551 TX 2511 TX 2521 TX 2531 TX 3541 TX 3551 TX 4511 TX 5511 TX 6511 TX 7511 511 TX B511 18mm 3 4 Stock No TX 1411 TX 3451 12mm 1 2 Stock No TX 1311 TX 1321 TX 1331 TX 1551 TX 2311 TX 2321 TX 2331 TX 3341 TX 3351 TX 4311 TX 5311 TX 6311 TX 7311 TX A311 TX B31 1 96 Description Black Characters on Clear Adhesive Red Characters on Clear Adhesive Blue Characters on Clear Adhesive White Characters on Clear Adhesive Black Characters on White Adhesive Red
17. numbering fields and barcode information will allow us to practice several of the P TOUCH XL s more advanced features Our final label will appear as follows B 81972 X1 First we must enter the label s basic text It should be noted that style changes within a single line for example non framed to framed or normaltype to bold require local formatting Changes in the number of lines require block returns Each time the number of lines changes a new block of text must be created The above label can be considered as having three distinct parts 7 ry IN AXZ Corporation 8 1 9 2 1 LLLI LL Fairtown OH 1584724 BLOCK 1 BLOCK 2 BLOCK 3 Inthis practice session we will study these often used local formatting and multi block handling features as well as more specialized features such as barcoding and count up Sample To input the first block of text CLEAR Press mr Deh TET Tlie 28 STORAGE SHELF LABEL EXAMPLE continued m __ e Type B 81972 X1 Note If you have any questions about basic input or editing please review the previous examples or see For Your Information We now want to change from a one line to a four line block In this case we do not use regular return instead we use the NEW BLOCK key A detailed explanation of mult
18. of times you wish to increment or add to the field see Examples CORNER ROUNDING If you have created a frame around the text message you can choose here whether to make the frame s corners rounded corner rounding ON or square corner rounding OFF 82 PRINTING amp FEED continued s nne M n n AAN NE E ea OPERATION TO PRINT A LABEL 1 2 3 4 on Press the Print key The print settings selection menu will appear If default settings are o k see Examples press RETURN 4 To edit the print settings Press and 4 until the first setting you wish to change flashes Press A and Y until your desired setting is displayed Note To avoid scrolling through all Numbering Counting Increase choices OFF can be selected easily by pressing the space bar Repeat steps 3 and 4 until all settings are as you wish Press RETURN 4 The labels are printed according to the print parameters you have set EXAMPLES Text Message Auto Cut ON Tape Feed FULL ABC 1 Corner Rounding 1 1 Copies Numbering Increases OFF Custom Print Settings Auto Cut OFF Tape Feed NONE Corner Rounding Copies Numbering Increases 3 1 ABC2 ABC2 ABC3 ABC3 1 3 1 3 1 6 1 3 1 3 1 3 83 BARCODING BACKGROUND The Barcoding function is one of the P TOUCH XL s most advanced features Your P TOUCH X
19. proper disposal OPTION Ni Cd Battery 10 LEARNING THE ROPES INTRODUCTION Learning the Ropes 12 In Learning the Ropes you will find a series of label making examples These examples will help you start making labels immediately before reading the detailed For Your Information section The featured label designs become increasingly more complex requiring you to use the more advanced features of the P TOUCH XL The first exercise consists of creating a simple one line door sign The second an equipment instruction label takes advantage of several additional machine capabilities The third is a four line address label Finally the storage shelf label shows you how to use the unit s more expert features If you are a first time user we suggest that you work through these exercises following all ofthe instructions on your machine Since they do notrequire much time they can be done all at once or in four separate working sessions The Learning the Ropes practice sessions consist of the following portions TITLE EXPLANATION T To best use this training section simply follow the flow of the practice sessions Read the background explanations then follow the instructions on your P TOUCH XL checking that your results match the diagrams provided here in the manual If you would like more detailed information about a particular point simply check in the For Your Information sect
20. tag or marker into your text file This marker in no way affects the printed labels it does make cursor movement easier The Tag key is particularly useful when you constantly wish to edit one portion of your text For example if you make name labels such as NAME B Langley TEL 521 0024 In this case you probably must change the name and telephone number for each label The rest of the text remains the same It might therefore be useful to enter a tag mark after each of the two colons You can then move to these positions for editing NAME D Johnston TEL 521 0011 resulting text file The Home key moves the cursor to the previous tag position If no tag exists be tween the cursor and the first character of the message the cursor moves to the beginning of the entire mess ma Pt VASE T Vr NS y PW Ww VEAS Y VU enire 1 yv The End key moves the cursor to the next tag position If no tag exists between the cursor and the last character of the message the cursor moves to the end of the entire message Note Overwrite Mode allows you to change or replace characters easily Refer to the INSERT VS OVERWRITE section for details OPERATION TO INSERT A TAG INTO A TEXT MESSAGE 1 Move the cursor to the point at which you want a tag 2 Press the CODE key and the TAG key 51 CANCEL BACKGROUND The Cancel key is located in the bottom right hand portion of the ke
21. tape width printing and mirror printing can be addressed in global formatting Furthermore formats can be assigned before during or after text entry Therefore the same text file can be printed in different styles simply by changing its format Three different operations exist concerning global formatting choosing creating and editing CHOOSING is the simplest function If the format you wish to apply to a text file has already been created you need only choose it CREATING a new format is also very easy TO CREATE A NEW FORMAT 1 Press CODE and the Format key The format screen will appear To edit settings Press and 4 until the first setting you wish to change flashes Press A and Y until your desired setting is displayed Repeat steps 2 and 3 until all settings are as you wish Press RETURN E O mo Input new one letter code for your format If a format by that name already exists prompt message will appear on the display This new format is applied to your text file and the LCD display returns to Text Entry Mode TO CHOOSE A FORMAT 1 Press CODE and the Format key The format screen will appear 2 If you know the desired format s one letter code A to Z simply input that letter and its format is displayed If you do not know the desired format s code scroll through the available formats by pressing and Y 3 When your desired format is displayed press RETURN
22. this unit However tapes for the P TOUCH XL are available in a wide range of background colors type colors and tape sizes We encourage you to use this variety of labels for color coding and other style intensive uses With this in mind we have designed the P TOUCH XL to allow quick and easy insertion and changing of tape cassettes TO INSERT A TAPE CASSETTE 4 5 6 7 Turn the cassette cover lock knob to release the tape its cover cover so you can easily reach the tape cassette If there is a tape cassette already in the compartment pull it straight up to remove it Remove the stopper from a new tape cassette If the tape inside the cassette is loose use your finger to wind it in the direction of the arrow on the plastic tape cassette until it is taut Insert the tape cassette firmly into the compartment Turn the cassette cover lock knob to secure the cover and the tape Shut the compartment cover Press the Tape Cutter Key once to remove any slack from the tape TO CLEAN THE PRINT HEAD AND ROLLERS Occasionally specks of dust or dirt may attach themselves to this machine s print head or rollers This is particularly likely when using the unit outdoors or in very dusty environment When this occurs the print element obscured by the dust cannot print causing an unprinted blank line to stretch across the label Vertical lines indicate dirty rollers horizontal lines indicate dirty print head
23. you try to include only part of a number ing field The entire field and both its marks must be included Numbering fields cannot contain barcode fields and vice versa This message will occur when The cursor is located at a bar code mark and you press the Number key The cursor is located in the numbering field and you press the Barcode key You are using and 4 to choose numbering field contents and you try to include a barcode mark Though several local format fields can be created in a single label they cannot overlap In other words the same char acter cannot be included in more than one local format field When you use cursors to choose a local format field and you try to include a previously in putted local format mark this message will appear If you try to recall or delete a text file from the memory when none are cur rently stored this message will appear When you press CODE and the Clear key this confirmation message will ap pear Move the cursor or give up entering a tag Do not attempt to mix numbering fields and local format fields Move the cursor or give up trying to enter these marks Include the entire field Do not attempt to mix numbering fields and barcode fields Move the cursor or give up trying to enter the Numbering mark Move the cursor or give up trying to enter the Bar code mark Give up trying to include the barcode marks in the numbering field Do no
24. Characters on White Adhesive Blue Characters on White Adhesive Gold Characters on Black Adhesive White Characters on Black Adhesive Black Characters on Red Adhesive Black Characters on Blue Adhesive Black Characters on Yellow Adhesive Black Characters on Green Adhesive Black Characters on Grey Adhesive Black Characters on Orange Fluorescent Adhesive Description Black Characters on Clear Adhesive Black Characters on White Adhesive SAS AA ON MUA ur 2 White Characters on Black Adhesive Description Black Characters on Clear Adhesive Red Characters on Clear Adhesive Blue Characters on Clear Adhesive White Characters on Clear Adhesive Black Characters on White Adhesive Red Characters on White Adhesive Blue Characters on White Adhesive Gold Characters on Black Adhesive White Characters on Black Adhesive Black Characters on Red Adhesive Black Characters on Blue Adhesive Black Characters on Yellow Adhesive Black Characters on Green Adhesive Black Characters on Grey Adhesive Black Characters on Orange Fluorescent Adhesive QTY Package 1 4 1 1 1 1 1 1 1 1 1 1 1 1 1 QTY Package 1 1 1 QTY Package 1 ba Brother P Touch Telephone Contact Guide For technical and operational assistance call Customer Service at 1 901 373 6256 from 9 00 to 4 30 CST Central Standard Time For service of your Brother P Touch call 1 901 373 8500 To order brochures on other Br
25. GEABLE BATTERY 1 Make sure that the power is turned off 2 Open the battery compartment cover on the bottom of the machine 3 Connect the optional rechargeable battery s connector as shown and insert the battery in the compartment 4 gt Close the cover Note Do not repeatedly connect and disconnect the battery unnecessarily It may damage the connectors TO CHARGE THE RECHARGEABLE BATTERY A new battery must be charged before you can use the machine without the AC adaptor 1 After installing a rechargeable battery according to above steps connect the AC adaptor Turn on the machine If the power switch is kept on and you do not use the machine the battery will become fully charged in about six hours y 2 9 A new fully charged battery will be able to supply enough power to print approximately one whole tape cassette As the battery becomes old the power time it can supply after being fully charged will de crease When its performance becomes poor it may be necessary to replace the battery A charged battery will automatically power the machine whenever you turn the power on without the AC adaptor s being connected ATTENTION The optional Ni Cd battery is recyclable At the end of its useful life under various state and local laws it may be illegal to dispose of this battery into the municipal waste stream Check with your local solid waste officials for details in your area for recycling options or
26. L is able to print bar codes as part of labels Note This section will explain how to enter bar coding into your text message However while it will explain the P TOUCH XL s bar code feature it is not intended as a comprehensive introduction to the concept of bar codes For such information please consult one of the many reference books available As this machine is not designed for special bar code label making some bar code readers may not be able to read the labels Please use the black character on white tape for the barcode labels In Barcode Mode six different parameters can be set allowing you to create custom bar codes as you wish PARAMETER P IB N Protocols CODE 39 1 2 5 EAN13 EAN8 UPC A UPC E CODABAR Numbers Printed Below Bar Code ON OFF of Characters in Code FREE 4 to 22 Bar Code Width S Sus Cas wel 9759 tum Hallo 31 251 241 Check Digit OFF We recommend printing bar codes in M or L widths using full tape feed When the tape feed is reduced or S small width bar codes are used their readability may decline OPERATION TO ENTER A BAR CODE INTO YOUR MESSAGE 1 Press the Barcode key The most recently entered bar code s settings and data will be displayed If these settings are O K enter your barcode information To edit the barcode settings
27. NG A LINE Like the RETURN key on a typewriter or word processor the P TOUCH XL s RETURN 1 key lets you end one line of text and begin another During message input when you have finished entering one line and wish to start the next press RETURN 4 1 1 mark will appear on the LCD display S tjree ta 3 TTT EET 5 Press RETURN 3 le a Note The maximum number of text lines in a single block is five cursor is located on line 5 and you press RETURN an error message will appear FOR ENTERING AND CHOOSING ITEMS The RETURN key can also be used to enter and choose items For example in Symbol Mode a large group of symbols are displayed One of them flashes signifying that it is the active symbol If RETURN is pressed that symbol is entered into your text message Also after creating a text format pressing RETURN 41 chooses the currently displayed settings which are applied to the current label RETURN continued EI MA D nta w Cr R n UR M QM FOR SAYING YES Sometimes prompt questions appear on the LCD display especially when something you wish to do will delete or affect files Inthose cases pressing RETURN islike giving
28. OVERWRITE BACKGROUND During text editing two different character entry modes exist INSERT MODE The P TOUCH XL normally operates in Insert Mode This allows you to insert characters into the middle of your message Characters are inserted at the location of the cursor and all characters following the insertion move one space to the right TO ENTER INSERT MODE Hold down CODE and press the INSERT key until the LCD display s INS indicator lights ALT CAPS INS A FERA OVERWRITE MODE The P TOUCH XL can also operate in Overwrite Mode This allows you to change characters simply by typing new ones in their place TO ENTER OVERWRITE MODE Hold down CODE and press the INSERT key until the LCD display s INS indicator goes off ALT CAPS NSN indicator is off 54 INSERT VS OVERWRITE continued EXAMPLES OVERWRITE MODE INSERT MODE u D ge T en Uu a a gt H 55 BACKSPACE BACKGROUND The Backspace key BS allows you to remove unwanted characters from your message It differs from the 4 key the 4 key simply moves the cursor without changing the message while the Backspace key removes the preceding character OPERATION TO DELETE A CHARACTER 1 Using the cursor movement keys position the cursor one space to the right of the character you want to delete 2 Press the Backspace key EXAMPLES General operation
29. Press Format Press 4 until the first setting you wish to change flashes Press A and Y until your desired setting is displayed Repeat steps 4 and 5 until all settings are as you wish Press RETURN Enter bar code information When done press RETURN 4 m gg Cc op ee eee BARCODING continued n _ eee EXAMPLES Fir ITA LE T EE ET EET EE EEE Press the Barcode key Press the Format key Press until the Size setting flashes ful wfof ete Press A and Y until Large L flashes Press RETURN se III Enter barcoding information 123 Press RETURN 85 HOW TO REMOVE LABEL BACKING The attached stick enables the label backing of the tape to be removed easily 1 Hold the tape in the left hand with printed surface upside and the stick in the right hand 2 Passthe tape halfway through the long narrow hole of the stick 3 After turning the stick inward halfway pull the stick to the right INSTANT LETTERING TAPE RUB ON CHARACTERS Instant lettering tapes act as rub on character transfers After creating a message simply position the characters over a sheet of paper By rubbing the instant lettering tape s non printed si
30. RACTERS BACKGROUND In non English alphabets composite characters consisting of a letter and a diacritical mark are often used These characters can be entered on the P TOUCH XL The diacritical marks available are Several composite characters can be found on the key tops Characters such as e a and n can be entered in the same way as other characters Before inputting a composite character in the method described below check whether it is already available as a key top character DIACRITICAL LETTERS WHICH CAN MARK BE JOINED AElOUaeiouy AE IOUaeiou AEIOUaeiou ANOano OPERATION TO INPUT A COMPOSITE CHARACTER 1 Enter the diacritical mark needed for the composite character 2 Type the letter you wish to join with it The entered mark and character will flash on the LCD display and will be joined when printed Notes If the letter cannot be combined with the diacritical mark see above chart the letter will take the place of the mark If you press a cursor movement key or the PRINT key after inputting the diacritical mark nothing will happen To continue inputting your message you must either enter a character or delete the mark with the Cancel key or the Backspace key 45 RETURN BACKGROUND The RETURN key is located on the right side of the P TOUCH XL s keyboard It is the largest and one of the most often used keys The RETURN key has three basic functions 46 FOR ENDI
31. RE Press Type 81972 press RETURN 4 1 The text is saved as 81972 and can be recalled at any time 34 STORAGE SHELF LABEL EXAMPLE continued CLEAR Press C The text file disappears from the working area Press RETURN A EB E SR Sometimes when a file is no longer used you will want to delete it from the P TOUCH XL s memory Sample To delete a previous text file from the memory M DEL Press O 8119712 o en Te T2 x Assume we no longer need the file COPIER and wish to delete it Therefore Press A and until COPIER is displayed Press RETURN Press RETURN 41 again Note If we did not wish to delete this file we could press CANCEL to escape Now let s print the storage shelf label we just created 35 STORAGE SHELF LABEL EXAMPLE continued Sample To recall our file RECALL Press cope clifololstel efofel elelclafifil 8119721 Since the currently displayed choice is our desired file press RETURN 4 The storage shelf label file returns to the working area where we can edit or print it To print the label PRINT Press The print options menu will be displayed To print one copy with standard settings press RETURN Note If you want to print labels X1 X2 a
32. SHD1 Italic amp Shadow1 ABCDE 65 UNDERLINE ALT CAPS INS FONT SIZE STYLE ASSIGNABLE IN Local Formatting Global Formatting O LENGTH HORIZONTAL VERTICAL LJ ALIGNMENT BACKGROUND Characters in your message can be printed with or without underlines This is true on both a global level all characters in a message and a local level selected groups of characters When underline is on A characters will be underlined OPERATION TO CHANGE THE UNDERLINE MODE INDICATOR FROM OFF TO ON OR ON TO OFF After entering Format or Local Format Mode 1 Press until the UNDERLINE A field flashes 2 Press A and V until your desired setting is displayed The A symbol indicates that the underline function is on 3 Press RETURN 4 1 66 FRAMING ALT CAPS INS FONT SIZE STYLE ASSIGNABLE IN Local Formatting Global Formatting O LENGTH HORIZONTAL VERTICAL ALIGNMENT BACKGROUND Characters in your message can be boxed or framed a rectangle is drawn around the selected characters This is true on both a global level all characters in a message and a local level selected groups of characters When framing is on A characters will be framed OPERATION TO CHANGE THE FRAMING MODE INDICATOR FROM OFF TO ON OR ON TO OFF After entering Format or Local Format Mode 1 Press b until the FRAMING field flashes 2 Press A and V until your desired setting is di
33. TQSIZE SE En 5 5 d 3 LENGT L H E LOCAL c MEMORY LINE FORMAT FORMAT NUMBER TAG BARCODE SYMBOL INSERT STORE RECALL M DEL OUT CLEAR ES 2 x 85 1 2 3 5 7 9 0 gt N N N N N Y U y CAPS M EM T ros SHIFT Z X C V N M SHIFT 8 de d 0 gt S y y N y LCD DISPLAY ALT CAPS INS y FONT y SIZE STYLE HORIZONTAL VERTICAL ALIGNMENT LENGTH MACHINE DIAGRAM continued FEATURES Tape Cartridge Cover Lettering Stick ON OFF Key AC Adaptor Slot Lock Knob ml Keyboard C D L C D BRIGHTNESS CONTROLLER Carrying Handle Optional Ni Cd battery cover GENERAL PRECAUTIONS Do not pull on the tape This may damage the tape cassettes Use the AC Adaptor designed exclusively for the P TOUCH XL Do not clean the machine with alcohol or other organic solvents Use only a soft dry cloth Do not put any foreign objects onto or into the machine To avoid injuries do not touch the cutter s edge Avoid using the machine in extremely dusty places Keep it out of both direct sunlight and rain Disconnect the AC adaptor if you do not intend to use your machine for a long time Do not leave any rubber or vinyl on the machine for an extended period of time Doing so may cause staining CASSETTES single tape cassette is supplied with
34. The following list shows which points will be covered in this reference guide INPUTTING PAGE Style 64 Underline 66 Power Switch 40 Framing 67 The Cursor 41 Length 68 Shift Alt amp Caps 42 Horizontal Alignment 69 The Code Key 43 Vertical Alignment 70 Symbols 44 Vertical Printing 71 Composite Characters 45 Tape Width Printing 72 Return 46 Mirror Printing 73 New Block 48 Global Formats 74 Numbering 49 Local Formats 76 Tagging 51 Cancel 52 MEMORY CURSOR MOVEMENT 53 Store 78 Recall 79 M Delete 81 EDITING Insert vs Overwrite 54 PRINTING amp TAPE FEED 82 Backspace 56 Line Out 57 Clear 58 BARCODING 84 FORMATTING Basic Formatting Principles 59 Format Settings Mode Indicators 60 Font 61 Size 62 39 POWER SWITCH BACKGROUND The P TOUCH XL s power switch is located on the left hand side of the machine When the power is turned on the previous work session s information is displayed The machine s internal memory retains the last message created and displays it when you turn on the machine This automatic back up feature allows you to stop work on a message turn off the machine and return to it later without having to re enter the message Note The P TOUCH XL protects your work from power loss Even if the machine is unplugged and optional batteries are not inserted all data in the machine s memory will be retained for approximately two weeks If no power is provided after two weeks though all text and formats
35. de with the at tached stick you can transfer the tape s contents directly onto the paper Caution Hold tape very firmly and do not move while rubbing the tape Lettering Stick 1 FIELD LIMIT 5 LINE LIMIT 10 BLOCK LIMIT 10 NUMBER LETTER LIMIT BAD E FIELD CONTENTS CANNOT ENTER AT CANNOT RECALL HERE CASSETTE NOT INSTALLED Only one numbering field may be cre ated per label If one already exists and you try to create another this message will appear Each block of text in a label can contain no more than five lines If five lines already exist and you press RETURN this message will appear Each label can contain no more than ten blocks If ten blocks already exist and you press the New Block key this message will appear Each numbering field can contain no more than 10 letters or numbers If ten already exist and you try to insert an other character a dead key a blank space atag ora symbol this message will appear Also when using cursors to choose the numbering field if you try to highlight morethan ten characters this message will appear A local format field must include text If the cursor is located at a barcode or numbering mark and you press Local Format then try to press RETURN hav ing seleted no text this message will appear When the cursor is located ata bar code mark characters dead keys symbols and spaces cannot be entered if you try to ent
36. ds for numbering or local formatting characters currently selected will flash Both of these cursors the text cursor for pointing and the flashing cursor for choosing help you create view and edit label messages EXAMPLES K T N S 6 Prqperty of 1 D not leave on TEXT CURSOR FLASHING CURSOR 41 SHIFT ALT amp CAPS BACKGROUND Most characters can be input simply by pressing their keys However to enter upper case letters accented characters and the most common symbols three special keys are necessary SHIFT KEY CAPS KEY ALT KEY 42 Allows you to type capital letters and symbols located on the upper part of keys To type a capital A hold down the SHIFT key and press the A key The SHIFT key is very useful for inputting a single capital letter for example at the beginning of a name However when you wish to enter a series of capital letters the CAPS key should be used TO ENTER CAPS MODE Hold down CODE and press the CAPS key When this mode is on the CAPS indicator on the LCD display turns on Note When CAPS Mode is on using the SHIFT key will result in lower case letters ALT CAPS INS A mtr In CAPS Mode upper case letters can be typed simply by pressing the character keys i e SHIFT is not necessary However when number keys are pressed numbers not the symbols above them result To exit CAPS Mode press the CODE key and the ALT key again The indica
37. e of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio television technician for help NOTICE This digital apparatus does not exceed Class B limits for radio noise for digital devices as set out in the radio interference regulations of the Canadian Department of Communications For Canada Only CONTENTS ABOUT THIS MANUAL oer ge been edi eee leor a eee eoe D dede anaes 1 BEFORE YOU START LU Uum ET bU dU CIE 3 MACHINE DIAGRAM ieu Sod deed vi lue 4 GENERALE PRECAUTIONS ticos secus RE 6 TAFE CASSETTES sui 7 TO CLEAN THE PRINT HEAD AND ROLLERS eese eene 8 THE AC ADAPTOR a 9 OPTIONAL Ni Cd BATTERY LEARNING THE HOPES patent cios 11 INTRODUCTION LEARNING THE 12 DOOR SIGN EXAMPLE uta dtu equ td tae iet e eer ud 13 EQUIPMENT LABEL EXAMPLE ento a atop at duelo ro deu de ec e edes 18 ADDRESS CABEL EXAMPLE cis stet ie videbo 25 STORAGE SHELF LABEL EXAMPLE ticis etel tias 28 FOR YOUR INFORMATION 37 INTRODUCTION d 38 FINDING YOUR WA T NS 39 POWER WV
38. e saved for future use as Format B Any text files made with Format B will have the same text character istics as this equipment instruction label Notes This Format B can be edited at any time A detailed explanation of formats can be found in the Formatting section of For Your Information 2 f ijnjijsIihleld hijoli T ETT Now let s take a look at how to store text files for future use and how to recall them when desired A detailed explanation of the P TOUCH XL s memory can be found in the Memory section of For Your Information Sample To store the text file for future use STORE 22 EQUIPMENT LABEL EXAMPLE continued Enter a name up to eight characters long Here type COPIER ej einer TT TIT 4 TET TT TET ET TTT Press RETURN The text is saved as the file COPIER and can be recalled at any time Clearing removes all text from the working area If you have not saved that information in the P TOUCH XL s memory it will be lost Since we have saved it though we can clear the working area without losing our work Sample To clear the working area CLEAR Press Press RETURN al a SS SI CREE Now even though it is no longer displayed on the LCD we can recall our copier instruction text file in order to print it Sample To recall the te
39. ed when they are flashing FORMAT ALT CAPS INS FONT SIZE STYLE A HORIZONTAL VERTICAL EENET L ALIGNMENT T Press Ponce The font item currently set to Font A will flash Press A or V until B is displayed ALT CAPS INS p FONT p SIZE STYLE L HORIZONTAL VERTICAL ABC LENGTH ALIGNMENT In general this system is used for editing format settings The left and right arrow keys let you move from item to item The up and down arrow keys allow you to change the current settings Sample To finish editing the format settings e Use the 4 and to move the A and Y to select Change Framing to On a triangular indicator will appear and Horizontal Alignment from Left to Center ALT CAPS INS y FONT SIZE STYLE LL HORIZONTAL VERTICAL ALIGNMENT LENGTH 21 EQUIPMENT LABEL EXAMPLE continued e O MOENIEUAAERNEUUA MAMAAAEUNEA5S5 C 5555E NN We may wish to use these format settings for future labels Therefore we should assign this format a new name and save the information Sample To save the new format information Press RETURN Type B to change the name to B Press RETURN The current settings ar
40. er one of those this message will appear Whenthe cursoris located in a number ing field or barcode field you cannot recall and join a different text file at that spot If you attempt to this message will appear If you attempt to print a label or cut or feed tape when no cassette is inserted this message will occur MESSAGE LIST Either delete the already existing num bering field or give up creating a new one Donot press RETURN Limit the num ber of lines in the current block to five Do not press the New Block key Limit the number of blocks in the text file to ten Do not enter the character Limit the number of characters in the numbering field to ten Donotattemptto choose more than ten characters Select some text or press CANCEL Move the cursor or give up entering the character Move the cursor or delete the field be fore recalling Insert tape cassette and re try 87 MESSAGE LIST continued CUTTER ERROR EXISTS OK TO OVERWRITE FINISH INPUTTING CODE FORMAT X DOES NOT EXIST MEMORY FULL NO J IN BARCODE FIELD NO J IN NUMBER ING FIELD NO EJ IN BARCODE FIELD NO Lj IN NUMBER ING FIELD NO J OR LJ IN NUMB FIELD When the power is turned on when the tape is cut or during printing if the cutter does not function properly this message will appear When assigning a name to a text file if a file by that name already e
41. esired setting is displayed The symbol indicates that the tape width printing function is on 3 Press RETURN 4 EXAMPLES 1 ABC1 J 2 ABC2 J 3 ABC3 J 4 ABC4 Note Tape width printing can also be used in conjunction with other printing orientations 72 MIRROR PRINTING ALT CAPS INS FONT SIZE STYLE A ASSIGNABLE IN Local Formatting X Global Formatting O LENGTH HORIZONTAL VERTICAL L_ ALIGNMENT BACKGROUND Your message can be printed in Mirror orientation When such labels printed on clear tape are affixed to glass such as showroom windows they can be correctly read from the opposite side When mirror printing vec is on messages will be printed in mirror orientation OPERATION TO CHANGE THE MIRROR PRINTING INDICATOR FROM OFF TO ON OR ON TO OFF After entering Format Mode 1 Press the mirror printing field flashes 2 Press A and V until your desired setting is displayed The A symbol indicates that the mirror printing function is on 3 Press RETURN 4 EXAMPLES Note Mirror printing can also be used in conjunction with other printing orientations 73 GLOBAL FORMATS BACKGROUND Every text message must be given a global format which determines the size style and alignment of its characters All of the LCD display settings font size style underline framing length horizontal alignment vertical alignment vertical printing
42. ete that memory file using the Delete function it will always be accessible even if you clear the working area by pressing CODE and the Clear key When stored each file is given a name to make recalling easier The file name can include up to eight characters spaces cannot be entered If the P TOUCH XL s generous phrase memory becomes full future storage attempts will cause the message Memory Full to be displayed In this case you must delete an unused text file before storing the current one OPERATION TO STORE A TEXT FILE FOR FUTURE USE 1 Press CODE and the Store key 2 Enter a name up to eight characters symbols can be entered but blank spaces cannot 3 Press RETURN 4 4 The file is saved and can be recalled at any time for future use 78 RECALL BACKGROUND Recall lets you bring copies of stored text files into the working area where you can edit re format or print Recalling a file does not remove it from the phrase memory A copy is used Therefore you can recall the same file any number of times without losing it The only way to be rid of a saved file is to remove it using the Delete function When recalling if some text currently exists in the working area you must choose whether to replace the working area text with the stored file or to join them OPERATION TO RECALL A FILE FROM THE PHRASE MEMORY Press CODE and the Recall key The most recently stored file is displayed its name and f
43. he LCD display returns to Text Entry Mode ee EDITING of local formats is much like that of global formats TO EDIT A LOCAL FORMAT Position the cursor within the local format field Press CODE and the Local Format key The local format screen will appear Press D and 4 until the first setting you wish to change flashes Press A and Y until your desired setting is displayed Repeat steps 3 and 4 until all settings are as you wish Press RETURN 4 41 The new local format is applied to the chosen characters and the LCD display returns to Text Entry Mode NN A A 5 5 5 1 2 4 5 6 76 LOCAL FORMATS continued UUEEDEEEZILUYUJUEUISPSENLNILL LLOAULLADSSIHEAAROMGH J NN E E ces CANCELLING TO CANCEL A LOCAL FORMAT Position the cursor to the right of either of the two local format marks in the text Press the Backspace key 1 2 3 A prompt message will appear on the display If it is K press RETURN lt 4 4 The local format is cancelled and its marks disappear from your text file EXAMPLES Global Format Local Format AXZ Corporation Fairtown OH Resulting Label 77 STORE BACKGROUND The phrase memory Store function can be used to save your most frequently used text messages Unless you del
44. hen you try to print This same problem may occur when Reduce the total amount of text or using vertical printing increase the set label length When you use tape width printing ifthe Reduce the number of text lines or total number of text lines makes the increase the set length message longer than the set label length this message will occur These same problems may occur when Reduce the total amount of text or using Auto size mode If even the increase the set label length smallest characters will be too long for the set label length this message will occur TOO LONG FOR TAPE WIDTH When you use tape width printing ifthe Reduce the total amount of text reduce length of lines of text exceeds the in the character size or install a wider stalled tape s width this message will tape cassette appear WEAK BATTERIES When you use optional Ni Cd batteries Re charge the batteries or switch to this message will appear when the bat using the AC adaptor teries are becoming weak Bar codes cannot be printed in tape width printing mode Attempting to do so will cause this message to appear Either print in normal orientation or re move the bar code from your message WILL EXCEED 5 LINE LIMIT When you try to delete a block return Donotattempttodeletethe mark Adjust mark if that deletion will result in a block total lines in blocks so that a new block of six lines or more this message will will ha
45. i block labels can be found in the Inputting section of For Your Information Sample To input the remaining text NEW Press CODE Note A block return mark appears at the end of block 1 s last and only line The new line is also labelled 1 meaning it is the first line of its block Type Supplier and press RETURN Note The mark for this line return has no box around it while the block return mark was framed eee HH Type AXZ Corporation and press RETURN Type Main Street and press RETURN 29 STORAGE SHELF LABEL EXAMPLE continued Finally type Fairtown OH We now want to enter the text in block 3 NEW BLOCK Press 655 297 T ERSTE e dM 6 Type IN 5 28 and press RETURN HBECENEBPEESBRSEEREEEEEEE ES RR RUE ECRIRE ERE IS UCET Now we must enter the bar code information the last portion of our label Though many options exist for P TOUCH XL bar codes assume you wish to use CODE 3 of 9 protocol with an unpredetermined FREE number of digits detailed explanation of barcoding can be found in the Advanced Features section of For Your Information However this explanation covers only the P TOUCH XL s barcoding and is not intended as a comprehensive introduction to the concept of barcoding Sample To enter Bar Code Mode BAR CODE Press The bar code format settings screen appears
46. in the memory will be lost If you want to keep all text and formats in the memory for more than two weeks please plug in the machine and leave the power switch turned on Note The power switch can also be used to re set the P TOUCH XL This re set function is useful in two situations 1 To clear all text files and formats from the machine s memory TO RE SET THE MACHINE Turn the power off Holding CODE and the R key turn the power back on Since all text files and formats will be cleared from the P TOUCH XL s memory this should only be done as a last resort 40 THE CURSOR BACKGROUND The P TOUCH XL has two different types of cursors The first which resembles an underline marks your current position in the text Its operation is nearly identical to that of cursors in typewriters or word processors You can review and edit different parts of your message by moving the cursor backwards and forwards up and down Eight keys 4 gt A BLOCK BLOCK gt HOME and END let you move the cursor Their operations are explained in the Cursor Movement section While the text cursor is used to mark or select points in text messages another sort of cursor allows ycu to choose characters and various settings When flashes oris highlighted that item is presently active For example if BOLD is flashing on the format display bold characters are the currenttext style Also when selecting text fiel
47. ion And remember if you ever get lost or want to reinforce a point you have learned you can easily start over or repeat any of the practices in Learning the Ropes INSTRUCTIONS DIAGRAM OF RESULTS And now let s see how easy it is to make beautiful labels with the P TOUCH XL DOOR SIGN EXAMPLE First you must turn on the machine s power The power button is located on the left hand side of the machine Sample To turn on the P TOUCH XL Press the Power On button located on the machine s left hand side The top line of the display shows current format settings Format A has been pre programmed into the P TOUCH XL and represents the most popular style settings for labels You can create your own formats for labels and can even define local formats special style settings for portions of text within a single label Detailed explanations of global and local formats their creation and editing can be found in the Formatting section of For Your Information The bottom line of the display will hold the first line of text you input The 1 on the left indicates that this is the first line of the message Though the machine s LCD display is 22 characters wide you can create messages with many more characters The 22 character display is like a window which moves across your message allowing you to view different parts The mark resembling an underline
48. irst characters Press A and V until the file you want to recall is displayed Press RETURN 4 Note Ifnotext was in the working area the file is now recalled If some text was in the working area you will now be asked whether to join the two texts To replace the working area text with the recalled file Press and V until OFF is displayed in the Join Text selection area Press RETURN 4 The stored text file is recalled and takes the place of the message previously in the working area Note If you choose to join the two texts the recalled file will be inserted before the cursor New Block marks will be added before and after the recalled text 79 RECALL continued 80 EXAMPLES sim ijt T TT 1 Press CODE and Recall Press A and V until text file AXZ is displayed Press RETURN joris xz EL Press RETURN 4 1 M DELETE BACKGROUND Sometimes previously stored labels are no longer needed Inthis case youcanerasethe text files from the P TOUCH XL s phrase memory by using the Delete function OPERATION TO DELETE A FILE FROM THE PHRASE MEMORY 1 Press CODE and the M DEL key 2 Press A and until the file you want to delete is displayed 3 Press RETURN The message OK TO DELETE will be displayed 4 To finish deletion press RETURN again To escape witho
49. is called a cursor The cursor is like a pointer which shows your current position and lets you select points and portions of your text 1 A Now we wish to enter the word Meeting To do so we mu ample To input a capital M Hold down and press e T T AAA Release and type eeting Fim TI ERE TT TTT TTT ETT 13 DOOR SIGN EXAMPLE continued Like on a typewriter the SPACE key lets you add a blank space into the messge Note The SPACE key and gt key have different functions The key moves the cursor forward through inputted text without adding blank spaces To complete the message Meeting Room 1 Press once to add a blank space Elaa alao s fo Next enter the word Room Hold down and press R Release and type oom Press once to add another blank space AU IE LL WERIBEESBER Once you have created a message the P TOUCH XL allows you to edit it easily correcting mistakes or simply adjusting the text or style Detailed explanations of text editing methods can be found in the Editing section of For Your Information Now let s practice editing by changing the word Meeting to Conference The first step is deleting the word Meeting The BACKSPACE key allows you to remove characters from your message The character immediately to the left of the cursor is deleted and al
50. isplay The first characters Plac will move off the display tlalclel Press The cursor will move to line 2 allowing you to input a second line of text Note that the numbers on the display s left side are line indicators alo 18 EQUIPMENT LABEL EXAMPLE continued Type Turn off when finished Again the first characters will move off the display Press To finish the message type Service Department Press Then type the Service Department s telephone number 822 1394 akela TTT TT Any time you wish to view the current format settings you can press the FORMAT key Sample To view the current format settings FORMAT ALT CAPS INS pf FONT SIZE STYLE iz 1 ENT HORIZONTAL VERTICAL 4 ALIGNMENT p At this time the settings are fine Any time you wish to escape from Format Mode to Text Mode without changing any current settings simply press the CANCEL key A detailed explanation of the CANCEL key can be found in the Inputting section of For Your Information Sample To return to the text entry screen 41182121 139 4 TET TT ET EET TT Now let s edit the message changing it from four to three lines and adjusting some of the tex
51. ium M or wide W Auto AUT TO SELECT A SIZE After entering Format or Local Format Mode 1 Press gt until the SIZE field flashes 2 Press and V until the size you wish to use is displayed 3 Press RETURN Note To avoid scrolling through size choices AUT can be selected easily by pressing the space bar 62 SIZE continued EXAMPLES STYLE ALT CAPS INS FONT SIZE ASSIGNABLE IN Local Formatting O Global Formatting O LENGTH HORIZONTAL VERTICAL EJ L ALIGNMENT L BACKGROUND A total of ten character styles are available six single styles and four combinations They are NORMAL ITA OUT Italic amp Outline OUTLINE ITA BOLD Italic amp Bold BOLD ITA SHD1 Italic amp Shadow 1 SHADOW 1 ITA SHD2 Italic amp Shadow 2 SHADOW 2 ITALIC Note When you use the small point characters some style settings e g Shadow2 may result in hard to read print TO SELECT A STYLE After entering Format or Local Format Mode 1 Press Puntil the STYLE field flashes 2 Press A and V until the style you wish to use is displayed 3 Press RETURN 4 64 FONT FONT C FONT B FONT C A FONT B FONT C FONT STYLE continued EXAMPLES ABCDE ABCDE ABCDE ABGDE ABCDE ABCD iE ITALIC ITA OUT Italic Outline ITA BOLD Italic amp Bold ABCDE ABCDE ABCDE A ITA
52. l characters following the deletion move one space to the left 14 DOOR SIGN EXAMPLE continued Sample To delete the word Meeting from the message Press until the cursor is positioned to the right of the in Meeting bal ET Ts e ERE REA TET until the whole word has been deleted i Now we mustinsertthe word Conference into the message Two different character entry modes exist Insert and Overwrite In Overwrite Mode characters typed replace the originally inputted characters In insert Mode characters are added to the message at the cursor location See the Editing section of For Your Information for details on character entry modes Sample To insert the word Conferen Conference Room 1 e Check the triangular INS indicator on the top of the display This display tells you whether Insert Mode is on or not If the indicator is lit fine If it INSERT is not press The indicator should now be lit ALT CAPS INS A Enter the word Conference 15 DOOR SIGN EXAMPLE continued Next we will practice overwriting changing the lower case letters in our message to upper case characters more appropriate for a door sign Since we will enter many upper case letters we will use Caps Mode which allows us to enter a string of capital letters without pressing the SHIFT key
53. lay When up and down arrow keys are pressed the cursor remains on the LCD s bottom line while the text scrolls as commanded xS In general pressing this key moves the cursor one space to the left If the cursor is positioned under the first character of a line and this key is pressed the cursor moves to the end of the previous line Pressing CODE and this key makes the cursor move to the first character of the current text block If they are pressed again the cursor moves to the first character of the previous block a In general pressing this key moves the cursor one space to the right If the cursor is positioned at the end of a line and this key is pressed the cursor moves to the beginning of the next line Pressing CODE and this key makes the cursor move to the first character of the next text block HOME Pressing this key moves the cursor to the first character of the previous line If a tag exists between the cursor and the first character of the message pressing CODE and this key moves the cursor to the previous tag Otherwise the cursor moves directly to the first character of the entire message END Pressing this key moves the cursor to the first character of the next line C If atag exists between the cursor andthe last character of the message pressing CODE and this key moves the cursor to the next tag Otherwise the cursor moves directly to the last character of the entire message 53 INSERT VS
54. message is finished we can now print it Though several printing settings are available we will use the default settings pre programmed into the P TOUCH XL i Sample To print the label Press C Print setting options will appear on the display Press Return 4 1 to print without changing the settings CONFERENCE ROOM 1 17 EQUIPMENT LABEL EXAMPLE In this practice session we will make a multi line equipment instruction label Sample To prepare for a new label Turn on the power If the previous work session s text data is still displayed press CLEAR confirmation message is displayed Press RETURN epii aal For this label making session assume you want to make an instruction label for an office photocopier We will input lines of text with both upper case and lower case letters If you have any questions about basic input please review the previous example Door Sign or see the Inputting section of For Your Information Also in this exercise we will be making a multi line message The RETURN key operates like the return on a typewriter moving the cursor to the next line When you press RETURN a 1 mark will be added to the text line Sample To enter a four line message e Press to turn CAPS Mode off The CAPS indicator should now be off Type Place original face down Note The line of text is longer than the LCD d
55. n When vertical printing E is on messages will be printed vertically OPERATION TO CHANGE THE VERTICAL PRINTING INDICATOR FROM OFF TO ON OR ON TO OFF After entering Format Mode 1 Press the vertical printing field flashes 2 Press A and Y until your desired setting is displayed The symbol indicates that the vertical printing function is on 3 Press RETURN 4 Note Limitations in Vertical Mode lines max on 1 tape 1 line at max on 3 4 1 2 3 8 1 4 tape Font C Italic styles and special some characters can not be print in vertical style on 1 4 tape EXAMPLES 1 ABC1 J 2 ABC2 J 3 ABC3 Note Vertical printing can also be used in conjunction with other printing orientations 71 WIDTH PRINTING ALT CAPS INS FONT SIZE STYLE A ASSIGNABLE IN Local Formatting X Global Formatting O numm LENGTH HORIZONTAL VERTICAL E L_ ALIGNMENT i BACKGROUND Characters in your message can be printed along the width rather than the length of your tape When tape width printing is on messages will be printed along the tape s width Of course space along the width of a tape is quite limited so only short messages with small characters can be printed OPERATION TO CHANGE THE TAPE WIDTH PRINTING INDICATOR FROM OFF TO ON OR ON TO OFF After entering Format Mode 1 Press the tape width printing field flashes 2 Press A and until your d
56. n and subsequent lines will be re numbered OPERATION TO ENTER THE TEXT FOR THE LABEL TOMMY cou x 1 Type TOMMY ROOM 104 2 Since the next portion of text is a new two line block press CODE and the New Block key 3 Type CLASS 2 4 Press RETURN b Type ROOM 104 NUMBERING BACKGROUND The P TOUCH XL s numbering feature allows you to designate a group of numbers and letters as a numbering field When a label is printed the numbers and letters included in the field automatically increase by one For example 124 becomes 125 This type of automatic incrementation is very useful for printing serial number labels production control labels or other labels requiring ascending codes OPERATION TO DESIGNATE A PORTION OF TEXT AS A NUMBERING FIELD Position the cursor under the first character number or letter you wish to include Press the CODE key and the NUMBER key The character will flash indicating it is active Use band dto move the cursor to the last character you wish to include All characters between it and the first character will also flash Press RETURN The previously flashing characters will be included in the numbering field Numbering marks will appear on the display surrounding the numbering field Press the Print key The print settings selection menu will appear Press Puntil the numbering increases setting flashes Press and Y until your desied setting is di
57. nd so on up to X5 press gt until the numbering increases setting flashes press and V until 5 is displayed and press RETURN Congratulations This completes the third and final practice session in Learning the Ropes We hope that these exercises which cover most of the P TOUCH XL s features have been both educational and enjoyable If you wish you can now go back and repeat any of these exercises practice on your own or begin making actual labels If you ever have questions about particular operational points please turn to the For Your Information section of this manual 36 FOR YOUR INFORMATION INTRODUCTION 38 In For Your Information you will find detailed explanations of all the P TOUCH XL s features Each concept is given its own page making this reference section easy to use Operational examples of most features can also be found in the Learning the Ropes practice sessions If you are a first time P TOUCH XL user we suggest that you work through those learning exercises before starting to make labels on your own This For Your Information section provides systematic supplementary information When you have a question about a particular point locate that topic in the Finding Your Way contents list and turn to the noted page FINDING YOUR WAY This For Your Information reference guide is divided into seven operation groups each of which encompasses several specific topics
58. nism f it still does not function properly contact your service repre sentative If you no longer need the old file of the same name press RETURN If you wish to keep it press CANCEL and enter a new name for this file Finish inputting the proper number of digits or change the number of digits set in bar code parameters Enter a different letter code or scroll through choices using A and Do not store the text file or delete an unneccessary old file to make room for this one Move the cursor or give up entering a return mark Move the cursor or give up entering a return mark Move the cursor or give up entering a Block Return mark Move the cursor or give up entering a Block Return mark Do not attemt to include a Return or Block Return mark in your numbering field T IN BARCODE FIELD NO F IN NUMB FIELD NO 4 NUMB FIELD NO LOCAL FORMAT OVERLAP NO TEXT FILES IN MEMORY OK TO CLEAR MESSAGE LIST continued Barcode fields cannot contain a tag If the cursor is located in the barcode field and you press the Tag key this mes sage will occur LOCAL FORMAT fields cannot contain only portions of numbering fields This message will occur when The cursor is located at a local format mark and you press the Number key Or the cursor is located in a numbering field and you press the Local Format key You are using and 4 to choose LOCAL FORMAT field contents and
59. other products call 1 800 284 4357 To order ribbons and accessories 1 2 3 Contact your local Brother authorized dealer to see whether they carry the ribbon or accessory that you require To use Visa or Master Card call Toll FREE 1 800 284 4357 or fax your order to Brother at 1 901 373 6213 anytime For questions on which ribbons or accessories fit your machine call 1 800 284 4357 from 9 00 to 4 30 EST Eastern Standard Time To order by mail or pay by check please fill out the accessory order form and mail along with payment to Customer Service Brother International Corporation P O Box 341332 Bartlett TN 38133 1332 US UB57040010 Printed in Japan
60. ress A and V until the horizontal alignment setting you wish to use is displayed 3 Press RETURN 4 Notes The horizontal alignment setting can only be done globally It is not available in local formatting When pre determined length multi block messages are assigned the JSTFY setting the spaces between blocks are adjusted to spread the message to fill the tape EXAMPLES LEFT CENTER RIGHT JSTFY ABC ABC ABC A B C DEFGHIJ DEFGHIJ DEFGHIJ DEFGHIJ KLNOP KLNOP KLNOP KLNOP G G G G 69 VERTICAL ALIGNMENT ALT CAPS INS FONT SIZE STYLE AA ASSIGNABLE IN Local Formatting X Global Formatting LENGTH HORIZONTAL BACKGROUND Characters lines in the blocks of your message can be vertically aligned in three ways TOP CENTER BOTTOM OPERATION TO SELECT A VERTICAL ALIGNMENT After entering Format Mode 1 Press Puntil the VERTICAL ALIGNMENT field flashes 2 Press A and V until the vertical alignment setting you wish to use is displayed 3 Press RETURN 4 Note The vertical alignment setting can only be done globally It is not available in local formatting EXAMPLES TB A BCS CENTER ABCABCascpesec BOTTOM ABCABCascoenec 70 VERTICAL PRINTING ALT CAPS INS FONT SIZE STYLE A ASSIGNABLE IN Local Formatting X Global Formatting LENGTH HORIZONTAL VERTICAL L_ ALIGNMENT BACKGROUND Characters in your message can be printed in a vertical orientatio
61. riginal text OPERATION TO CHANGE THESE MODE INDICATORS FROM OFF TO ON OR ON TO OFF For CAPS and INS press CODE and the appropriate key For ALT HOLD DOWN the ALT key 60 FONT ALT CAPS INS FoNT sizE STYLE A A ASSIGNABLE IN Local Formatting O Global Formatting LENGTH HORIZONTAL VERTICAL O L_ ALIGNMENT BACKGROUND Three different typefaces or fonts are available on the P TOUCH XL They are Font A Font B Font C OPERATION TO SELECT A FONT After entering Format or Local Format Mode 1 until th field flashes 2 Press A and until the font you wish to use is displayed 3 Press RETURN 1 EXAMPLES ors ABCDEFG ABCDEFG ABCDEFG 61 SIZE ASSIGNALBE IN Local Formatting Global Formatting LENGTH HORIZONTAL VERTICAL O L_ ALIGNMENT BACKGROUND Basically two character size setting methods exist Usually you will probably want to use the largest characters possible for the given tape and message With Auto size the P TOUCH XL compares your inputted message with the tape size and automatically uses the largest characters possible Some times though you will want to assign a character size regardless of tape width or message length To do So six point sizes are available and each can be printed in narrow medium or wide characters Available sizes are 10 13 19 26 38 amp 44 points all can be narrow N med
62. splayed The A symbol indicates that the framing function is on 3 Press RETURN 4 67 LENGTH ALT CAPS INS FONT SIZE STYLE A ASSIGNABLE IN Local Formatting X Global Formatting O HORIZONTAL VERTICAL O L_ ALIGNMENT BACKGROUND Basically two label length setting methods exist With Auto length the P TOUCH XL compares your inputted message with the tape size and automatically adjusts the label length to fit your message Sometimes though you will want to assign a label length regardless of message size The label length can be set from 2 0 to 12 0 inches The scrolling sizes are AUTO 2 0 2 1 12 00 AUTO OPERATION TO SELECT A TAPE LENGTH After entering Format Mode 1 Press b until the LENGTH field flashes 2 Press A and Y until the length you wish to use is displayed 3 Press RETURN 4 1 Notes To avoid scrolling through length choices AUTO can be selected easily by pressing the space bar The length setting can only be done globally It is not available in local formatting 68 HORIZONTAL ALIGNMENT ALT CAPS INS FONT SIZE STYLE A ASSIGNABLE IN Local Formatting X Global Formatting O BACKGROUND Characters in the blocks of your message can be horizontally aligned in four ways LEFT CENTER RIGHT JSTFY Justify OPERATION TO SELECT A HORIZONTAL ALIGNMENT After entering Format Mode 1 Press gt until the HORIZONTAL ALIGNMENT field flashes 2 P
63. splayed If you want to cont up the number from 10 to 15 set the numbering increases to 6 10 11 12 13 14 15 6 Press RETURN NOTES In any text message only one numbering field can be created The maximum number of characters in a numbering field is ten If you try to choose more than ten characters or try to insert an additional character into a ten long field an error message will appear A numbering field must be located entirely within one line of text If you try to include a return mark or block return mark in the numbering field an error message will flash 49 NUMBERING continued 50 If one of the numbering marks is deleted both disappear and the numbering field is treated as regular text When the cursor is positioned under the second numbering mark even if Overwrite Mode is on any entered characters will be inserted into the numbering field i e the mark is not replaced When under the first characters will be entered before the numbering field Only letters and numbers can be automatically incremented They will change in the following orders Spaces can be used to adjust the number of digits printed Spaces between numbering characters simply adjust the space between them on printed labels N123N 123 124 Non alpha numeric characters within the numbering field are printed but are not changed or incremented in any way TAGGING BACKGROUND The Tag key allows you to enter a
64. ssage must be given a global format local formats are purely optional Global formats are general settings which are applied to all characters in the label Local formats on the other hand are special settings applied only to selected groups of characters which over ride the global format information Local formats are a good way of emphasizing one word or group of words within your message Only the top line of LCD display settings font size style underlining and framing can be addressed in local formatting Local formats can be assigned during or after text entry Three different operations exist concerning local formatting creating editing and cancelling Note Numbering ranges and bar codes cannot include a local formatting field CREATING a local format consists of two steps choosing the characters to include and setting the format TO CREATE A LOCAL FORMAT Position the cursor under the first character you wish to assign a local format Press CODE and the Local Format key The character will flash Move the cursor until all characters to which you wish to assign the local format are flashing Press RETURN The local format screen will appear Press and 4 until the first setting you wish to change flashes Press A and Y until your desired setting is displayed n 1 ak Repeat steps 5 and 6 until all settings are as you wish Press RETURN 4 This local format is applied to the chosen characters and t
65. t 19 EQUIPMENT LABEL EXAMPLE continued u J dPd O OMEEEMEMELLLLL AX LILULUL ILILL L LLUO GG6G GI cllc SS E M 1 ll NN NN EFEC mple To edit the text message Press A once to move the cursor to line 3 OUT Note All of the text in line 3 as well as its return mark are deleted The total number of lines changes from four to three All lines after the line out are re numbered the old line 4 becoming the new line 3 Check the LCD display s triangular indicators to make sure that Insert INSERT Mode is on If not press 4 ALT CAPS INS pee Type Repairs and add a space The message has now been created and edited If it were printed now the standard settings of Format A would be used The text would be in Font A auto sized left margin flush normal style non framed and non underlined For more details concerning format settings please see the Formatting section of For Your Information 20 EQUIPMENT LABEL EXAMPLE continued For this label though let s assume we want a different style of text Font B framed and horizontally centered We must therefore create a new format Sample To change to Font B Press Note The is flashing This flashing is like a cursor it shows which format setting is currently active Items can only be chang
66. t attempt to include already exist ing local format marks in a new local format field Give up trying to recall or delete If it is o k to clear all text from the working area press RETURN If not press CANCEL 89 MESSAGE LIST continued OK TO CLEAR BAR CODE OK TO CLEAR LOC FORMAT OK TO CLEAR NUMB FIELD OK TO DELETE OK TO OVERWRITE PRINT VOLUME TOO LARGE RAM DOWN ROM DOWN SYSTEM ERROR TEXT TOO HIGH FOR TAPE 90 When you try to delete a barcode mark this confirmation message will appear When you try to delete a loca format mark this confirmation message will appear When you try to delete a numbering field mark this confirmation message will appear When you try to delete a text file from the machine s memory this confirma tion message will appear When you try to assign newly set traits an already existing global format letter code this confirmation message will appear There is a limit to how much text data can be printed in one label If the text you try to print exceeds this limit this message will appear If there is a problem with the machine s random access memory this message will appear If there is a problem with the machine s read only memory this message will appear If there is a problem with the machine s software this message will appear Sometimes too many text lines exist for the currently inserted tape or the char ac
67. ters inputted are too large In these cases if you try to print this message will appear Ifitiso k to delete the barcode informa tion press RETURN If not press CANCEL If it is o k to delete the local format information press RETURN If not press CANCEL If it is o k to delete the numbering field information press RETURN If not press CANCEL If it is to delete the text file press RETURN not press CANCEL If you press RETURN the new global format traits will be applied not only to the current text file but also to all text files associated with the global format having that letter code In other words if you change the settings of global format A and press RETURN all text files with format A will use the new settings If you do not wish to overwrite this format press CANCEL and assign a different letter code Reduce the total amount of text or re duce the character size and re try printing Contact your service representative Contact your service representative Contact your service representative Reduce the number of lines decrease the character size or install a wider tape MESSAGE LIST continued TOO LONG FOR SET LENGTH In global formatting you may some Decreasethecharactersize orincrease times set a length for the entire label If the set label length the text you have entered will be too long for the set label length this mes sage will appear w
68. tor will release the ALT key The ALT key allows you to input characters and symbols located on the right side of keys TO ENTER A CHARACTER ON A KEY S RIGHT SIDE Hold down the ALT key and press the key which has a character on its right side When you hold down the ALT key the ALT indicator on the LCD turns on ALT CAPS INS A THE CODE KEY BACKGROUND While the SHIFT CAPS and ALT keys allow you to select various characters and symbols the CODE key allows you to choose various functions and modes Functions and modes written in green require the CODE key for selection EXAMPLES TO USE THE MEMORY RECALL FUNCTION RECALL Press the CODE key TO ENTER SYMBOL MODE Press the CODE key 43 SYMBOLS BACKGROUND The P TOUCH XL has many special marks and symbols that can be entered into your text message When entered they act like normal characters and can be both edited and deleted Though several symbols can be found on the P TOUCH XL s key tops additional special marks are available in Symbol Mode OPERATION TO ENTER A NON KEY TOP SYMBOL 1 Press the CODE key amp the Symbol key to enter Symbol Mode 2 Press and Y until the symbol you wish to enter appears on the display 3 Press and until that symbol flashes 4 Press RETURN 4 1 to enter that symbol into your message LIST 9 aloo t 4 er owl FERRERA 1 080266206806 44 COMPOSITE CHA
69. ut deleting press the Cancel key 81 PRINTING amp FEED BACKGROUND The Print key lets you print the text you have created in the format you have selected onto a tape In Print Mode five different parameters can be set allowing you to custom print exactly as you wish PARAMETER P IBLE SETTINGS Auto Tape Cut ON OFF Tape Feed FULL 1 MEDIUM 1 27 NARROW 1 3 NONE 1 6 Copies 1 to 99 Numbering Increases OFF 1 to 99 Corner Rounding ON OFF AUTO CUT Determines whether the tape is automatically cut after each copy of the label is printed A 25 mm lead tape will be produced before the actual label It can be thrown away TAPE FEED The P TOUCH XL automatically leaves equal margins on the left and right sides of labels You can choose whether to leave full margins 1 medium margins 1 2 narrow margins 1 3 or none though 1 6 will still be left f illt fanaa tA When messages include bar codes full tape feed is recommen bar code readability COPIES Determines the number of copies of the current label to be printed When the text includes a numbering field this setting determines the number of copies to print before increasing the field s contents NUMBERING INCREASES For each printing session if the text includes a numbering field this setting determines the number
70. ve no more than five lines appear WORKING AREA EMPTY If you try to print but no text has been Enter text before printing inputted in the working area this mes sage will appear If you try to store a text file but no text Enter text before storing has been inputted in the working area this message will appear 91 MESSAGE LIST continued WORKING AREA FULL 92 There is a limit as to how much text can be entered in the working area When you try to enter a character dead key return new block space or tag and if that entry will exceed the limited working area buffer this message will appear After entering numbering mode symbol mode locat format mode or bar code mode if pressing RETURN will exceed the limited working area buffer this message will appear When recalling a file with the joining function on if pressing RETURN will exceed the limited working area buffer this message will appear You cannot enter any more text in this label Reduce the overall length so that more text can be entered Press CANCEL Reduce the overall label text volume before re trying these operations Press CANCEL and reduce the overall label text volume before recalling Or recall without joining the working area text and the file TROUBLESHOOTING PROBLEM WHAT TO DO The machine does not print or the printed characters are blurred The printed characters are not formed properl
71. xists this message will occur Sometimes in bar code mode you set the number of digits requiredfor a code Then when inputting the actual bar code data if you do not enter that num ber of digits this message will occur To choose a global format you can either scroll through existing choices or input a letter code If a format with the code letter you input does not exist this message will occur The P TOUCH XL can store 3300 characters at maximum in its text memory When you store a file if that storing will exceed the available memory space this message will occur Barcode fields must be located on a single line If the cursor is located in the barcode field and you press RETURN this message will occur Numbering fields must be located on a single line If the cursor is located in the numbering field and you press RE TURN this message will occur Barcode fields must be located in a single block If the cursor is located in the barcode field and you press the Block Return key this message will occur Numbering fields must be located in a single block If the cursor is located in the numbering field and you press the Block Return key this message will occur Numbering fields must be located in a single line of a single block When you use cursors to choose a numbering field and you try to include a Return makr or Block Return mark this mes sage will occur Remove anything caught in the cutter mecha
72. xt file RECALL Press cove rule Since the currently displayed choice is our desired file press RETURN 1 The copier instruction file returns to the working area where we can edit or print it Jalol 23 EQUIPMENT LABEL EXAMPLE continued Finally let S assume that we have three photocopy machines on which we wantto attach the same label Therefore we need to printthree copies of the same text A detailed explanation of this Repeat Printing function can be found in the Printing section of For Your Information Sample To print three copies of the label PRINT Press The print options menu will be displayed Apv rio e u r Maele 2 jt toMy ET ET TT Press P until the of copies setting currently 1 is flashing BEEF ei Taare le Ite Eek Press amp to change the setting to three copies core ue sE en Eo D E D T A t rM Q M If we now wished to print three copies of the label we would simply press RETURN Three labels with Font B characters framed and horizontally centered would result Place original face down Place original face down Turn off when finished Turn off when finished Repairs 822 1394 Repairs
73. y Silver tape appears Lines appear on the printout 1 The display stays blank after Check that the AC Adaptor is youhaveturnedonthe machine attached properly If using optional Ni Cd battery checkthatitis attached properly Checkthatthe tape cassette has been inserted properly If the tape cassette is empty replace it with a new one Make sure thatthe tape cassette cover has been closed If using optional Ni Cd battery it may be weak Try using the AC Adaptor You have reached the end of the tape Replace it with a newtape Clearn the print head and or the rollers For technical and operational assistance call Customer Service at 1 901 373 6256 from 9 00 to 4 30 CST Central Standard Time For service of your Brother P Touch machine call 1 901 373 8500 93 MACHINE SPECIFICATIONS HARDWARE Input Device KEYBOARD 62 keys LCD 7 5 dots 2 lines x 24 columns Print Tape Pressure sensitive adhesive based 15 m long 5 widths available 1 4 6 mm 3 8 9 mm 1 2 12 mm 3 4 18 mm 1 24 mm Power Supply AC Adaptor or optional Ni Cd batteries Print Head 128 dot 180 dpi Dimensions 11 8x 11 9 x 3 1 inch Weight 4 4 lbs Optional Equipment Ni Cd batteries SOFTWARE Character Size 6 selectable sizes 10 points to 44 points Auto All are available in Narrow Medium and Wide Character Fonts 3 built in typefaces Buffer Size Single line feet or 511 characters Multi
74. yboard It has two basic functions FOR LEAVING AN OPERATION MODE WITHOUT TAKING ACTION In general the Cancel key returns you to the previous screen or activity Therefore if you enter an operation mode but decide you want to return to text entry or editing you can press the Cancel key E Press CODE Format Format Editing Mode is entered ofria et ef i To escape from Format Mode without To escape from Print Mode without printing changing any settings press Cancel press Cancel You return to Text Entry Mode your You return to Text Entry Mode your previous screen previous screen FOR SAYING NO Sometimes prompt questions appear on the LCD display especially when something you wish to do will delete or affect files In those cases pressing Cancel is like giving a negative answer To say yes press RETURN 4 ende P rdgorspap el Je 7 s s s a If no press CANCEL If yes press RETURN 1 Note When an error message is displayed pressing the Cancel key allows you to return to what you were previously doing 52 CURSOR MOVEMENT BACKGROUND After you have created a message moving the cursor allows you to view or editthe text While the cursor can actually move left and right within a line it never leaves the bottom line of the LCD disp

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