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Avaya Business Communications Manager 200/400 (BCM 200/400) User's Manual

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2. 38 Private and public messaging cece eee eee eee eee tB BIB 40 ASI A E CETTE TO D TTE o TS m TT 40 Auto hold on incoming PAGE issues osse mmm mce m mne e xek e territ 40 FED pacati A adkok dw qol dos Ab dai eed deca aedes d 40 Monitoring Hunt Group CallS gt 0 lt ttm meat mr rmn 41 Scheduling Servicos ersi ciridreri ca aa ERRARE RE RE Ras 42 SUCESOS QUES 2 acts os prd e AS da qi 42 Flag SOFVIDE irse reir teed KU GQAXV4Gd rra da 42 a ccc esse doc YO E ROC SOR eR ERR RC ERE ede EAL 42 SUD APS duxi we ESA 43 Call display SOrVIGOS i cians cies eee cram uexdhse Rh p RR EGRE Tu sacs 44 Alpha tagging passive GLID ui RORECRE RUDI e Kr A 44 Auto bumping cal A A ox ae eee RE REREE ET TQuGa regu 44 Call Display TnfoWmaliom s seis tus EX REP AA xe 44 Call Dutrehor TIMO use rra raras 44 Ell E88 22d acreedor edo ERR dx be OP oA hd PR EORR o9 PRO e e 44 li eu qiu ED da TER du eia 45 Time ang date static diSplay aua ours dee AAA RA RR ow rdi 45 P0605792 03 List of features 7 Time and date active call osciconinia irradia 45 MIE s bee ad PR DERE 400 dedo edant ded IA aod Sad aoe ah RA 45 ATA extension MAWES socios recrea es 46 IP telephone specific features oooooooconoocornr 47 Features display meni usesousssu ere a ORO d RR n 47 TO ZOO a ope cT 47 HACES osmosis der RR 48 CGOMpari n TOBRUPES ui iia dr A ub dac qu E 50 DECT handset feature access sooo eec a
3. M7000 T7000 ring tones M7000 T7000 telephones do not have a display so there are additional ring tones that alert the user to the following functions stuttered dialtone Do Not Disturb and Divert single low frequency command input tone single high frequency confirmation tone P0605792 03 Using telephone features 21 Programming memory buttons The telephones with programmable memory buttons get a default set of button assignments when the system is set up The system administrator can change these defaults in system programming The user can also program memory buttons for autodial and feature codes as well as move button assignments around to best suit their working style The user can be restricted from this feature by the system administrator Refer to Telephone programming access constraints on page 15 If you want to remove a feature from a key either replace it with another feature or program it with Blank The feature codes in this section allow you to program a memory key and to view what is currently on a key Button Inquiry Configure memory button Erase memory button Run Stop Use this feature when you are labeling buttons or checking features 1 Press FEATURE 0 2 Press the memory key for which you want to view programming To check for your local number press an intercom key Use this code to add feature codes to your memory buttons 1 Press FEATURE 3 2 Enter th
4. Protecting your call privacy If you choose not to receive calls or want to block the identification information for your telephone use these codes Do Not Disturb Idle telephone Prevent all incoming calls except priority calls from ringing at your Name and number blocking Privacy telephone While on a call Block an incoming priority call Activate feature FEATURE 85 Cancel feature FEATURE 85 Programming note The telephone can be programmed to provide a short ring if DND is set and the caller is on another call This feature is set under Capabilities in system programming Blocking programming You can block the user from changing the Do Not Disturb setting by setting the restrictions for that telephone to complete restriction Block the outgoing name and or number on a per call basis Activate feature FEATURE 819 Cancel feature FEATURE 819 Programming note You need to program the activation character for each type of line to ensure the central office understands the request Refer to the Telco features heading under Telephony services in system programming Change the privacy setting for an external line Activate feature FEATURE 83 If a line normally has privacy this permits another telephone that shares the line to join your call by selecting the line while you are using it If a line normally has privacy disabled this prevents another telephone that shares the line from joining your call by selecting
5. Key NNN DNs SSS second DN XXX line number YYY second line number Program and HOLD Program and OK QUIT OK Programmed Priority gt NNN BLOCK Priority denied Redir by NNN OVERRIDE Redirect denied Release a call Auto dial Enter the number you want to program on the button then press HOLD Speed dial If you want to program a line or line pool selection for this speed dial number select the line or line pool If not enter the telephone number exactly as if you were dialing it normally When you are finished press HOLD Enter the number you want to program on the button then press HOLD or OK You can include a line or line pool selection in an auto dial sequence by selecting the line before entering any digits Speed dial If you want to program a line or line pool selection for this speed dial number select the line or line pool If not enter the telephone number you want to program exactly as if you were dialing it normally When you are finished press OK The number is correctly stored on the button You are receiving a priority call If you are on another call tell the person you are speaking to that you are about to put the call on hold Press the flashing line indicator of the priority call or wait until the call connects automatically in eight seconds The priority call goes through after you hear the next beep Your active call is on Exclusive Hold It reconnects automatically when the
6. T T7000 access constraints 15 ring tones 20 T7100 access constraints 15 Ring Again 59 Transferring a call 63 T7406 features 52 telephone programming answer DNs 12 auxiliary ringer 12 break in 13 button programming 13 call forward 13 call log 12 13 CLID display 12 control set schedules 13 dialing preferences 12 direct dial 13 display contrast 12 display language 12 do not disturb DND 13 handsfree 12 handsfree answerback 12 hold 13 hotline 13 intercom buttons 12 last number redial 13 last number saved 13 line redirect 13 lines 12 link 13 moving IP telephones 12 OLI 12 page 13 page zone 13 pickup group 12 prime line 12 priority calls 13 restrictions 12 ring type 12 short tones 12 supervisor silent monitor 13 user speed dial 13 telephones 75 call log display prompts 74 common display prompts 57 display keys 19 handsfree mute button locations 26 model constraints 15 portable handsets 49 relocating 76 ring indicators 20 set features 18 system telephones 16 testing operations 25 viewing active service prompts 73 testing telephone operation 25 Time zone adjust IP telephones 47 time NetVision handsets 56 Timers 10 toggle between two parties DECT handset 51 trademarks 2 transfer Companion 50 Telephony Features Handbook 84 Index NetVision handsets 56 using features 31 troubleshooting decrease in voice quality 49 lost calls 49 softkey display prompts 49
7. isisisi ssi ULULIUULDL 9999 oOloooooo oO ii Doe S 6 6 9 1 Dial pad O Display screen e Display buttons o Memory buttons O Feature button Dial numbers Enter numbers and letters for programming Displays call and error prompts Activates display action prompts Dials code or number stored on the button Buttons with display show prompts when button is active Press then enter feature code QO Release button 7 Hold button o Volume button Mute button Handsfree Headset End call or programming Put active call on hold Increases or decreases volume on handset Turns telephone microphone off and on Use speaker instead of handset Use to switch headset function on and off one or both of these features may be assigned to the bottom right button on telephones which do not have separate feature buttons or the software to support separate feature buttons P0605792 03 Using telephone features 19 The table below shows the buttons used for call and feature processing on the different types of Nortel Networks telephones Refer to each telephone user card for details about specific features of each type of telephone T7000 T7100 M7000 M7100 M7000 M7100N ED T7208 T7316 M7208
8. Display prompt Description of error or action No services ON You have entered the Show services feature code and there is no active service Services ON There is a service active in your system Press or LIST to view the active services LIST Call log prompts These are the prompts you may receive when you are viewing your call logs Call log prompts Display prompt Description of error or action 1 Unknown name The caller s name is not available 1 Unknown number The caller s number is not available 12 KATE SMITH the colon indicates a new item NEXT ERASE MORE 12 KATE SMITH the symbol indicates that the call was answered NEXT ERASE MORE 12 KATE SMITH the symbol indicates a long distance call NEXT ERASE MORE 49 1234567890123 indicates the stored number was trimmed to its final 11 digits Press the NEXT ERASE MORE volume bar or MORE to show additional information about the call Call s bumped One or more log entries are deleted by the Autobumping feature while you are viewing at the Call Log Hold or release Hold or release your active call before entering Call Log In use SETNAME The external line is in use P0605792 03 Report and record alarm codes 75 Call log prompts Continued Display prompt Jan 4 9 00a 3X NEXT ERASE MORE Line061 227 NEXT ERASE MORE Line061 Logit NEXT ERASE MORE Line061 NEXT ERASE MORE Messages amp Calls MSG CALLS New calls begin No i
9. Call display services The following features are available only if you subscribe to Call Display services from your local telephone company Your telephone must have a one or two line display to view these features Alpha tagging passive CLID Auto bumping call logs Call Display Information Call Duration Timer Call Log No user input If this feature is active on the system and the telephones are programmed to receive it incoming CLID displays on those telephones that have the assigned the relevant lines and support programming Programming note When a call comes in on a target line or a line that supports number only CLID and the CLID match length General settings Feature settings is greater than O zero the system matches the incoming number with the system speed dialing list If the number matches the amount of digits indicated in CLID match length the name entered for the system speed dial code displays on the user s telephone providing that telephone has CLID display allowed Line assignment Caller ID set for that line and it is configured to display name first Telco features for each telephone record CLID limitation Due to system resources any assigned CLID lines can only support a maximum of 30 call display enabled telephones Have the system automatically delete the oldest log item from a full Call Log so that a new log item can be stored Activate feature FEATURE 815 Cancel feature FEATURE
10. M7310 M7208N M7310N 17005 2002 T7316E M7324 M7324N Feature e Display key Hold C Ca ez Release T RIs T a Telephones with line buttons Press active line button or Intercom key and lift handset Answer call Telephones with no line buttons Lift handset Not all telephones have all the buttons displayed This guide uses the following labels to indicate each type of configuration button FEATURE indicates pressing the Feature key HOLD indicates pressing the Hold key RLS indicates pressing the Release key Telephone display and display keys Telephones with displays show prompts on one or two lines Telephones with two line displays have display buttons under the display which activate the action indicated by the second line of the display The first line provides the Two line display Display buttons The following table shows the dialpad equivalent for the display button functions for one line display telephones such as the 7208 Display Dialpad Display Dialpad OK Hold SHOW QUIT Release CANCEL ADD Es VIEW Display Dialpad OVERRIDE BKSP Volume bar Telephony Features Handbook 20 Using telephone features Buttons with indicators Line buttons which have displays next to them light up with call indicators when the line has a call All telephones except the T7316E display the following prompts Flashing on and off for equal l
11. This feature must be enabled under the restrictions for the telephone Long Tones FEATURE 808 Generate a tone for as long as you hold down a button This is used to communicate with devices like fax or answering machines Long tones are in effect only for your current call Pause FEATURE 78 Program within an external auto dial sequence to insert a 1 5 second delay Wait for FEATURE 804 Program with an external auto dial number to cause the system to dial tone wait to receive dial tone from another system before proceeding with the dialing sequence P0605792 03 Using telephone features 23 Setting up your telephone These codes allow you to adjust features on your telephone if they are available in your system and are not restricted at the telephone or line Refer to Answer DN answer restrictions on page 14 and Telephone model feature access constraints on page 15 Background Music Contrast adjustment Dialing modes Listen to music provided by your office through your telephone speaker when you are not on a call Press FEATURE 86 to activate Press FEATURE 86 to cancel Programming note This feature must be enabled under Feature settings A source must also be available Either as a hardware connection to the Business Communications Manager or as an IP music file wav or au configured through the IP Music feature Blocking programming You can block the user from changing the background
12. 03 50 Using portable handsets Companion features The following table shows the features available on Companion handsets Access features by pressing and then entering the feature code Feature Description Call Forward Call Information Call Park Call Park Retrieval Cancel Call Forward Conference Directed Call Pickup Group Pickup Host system signaling Line Pool Mute Page Pause Prime line Privacy Release Speed Dial Switching between two calls Transfer Transfer using directory Send calls to another telephone in your system The display does not indicate that calls are being forwarded Hunt Group calls override all Call Forward features A Hunt Group extension can be a Call Forward destination The display shows the name or extension of an internal caller If your system 1s equipped to receive CLASS information Caller ID the external call information appears on the display including any redirection information Park a call Retrieve a parked call Cancel the Call Forward feature where calls are automatically sent to another telephone in the system Create a three way call Answer any telephone that is ringing in the system Answer a call ringing on another set within the same pickup group Use link and pause Use line pools the same way a desk telephone does Prevent other callers from hearing you Also you can mute incoming calls from ringing on a portable telepho
13. 2 Enter the Service Control password 3 Use NEXT to scroll to the schedule you want to active On one line display telephones press 4 Press OK to select the schedule 5 Press QUIT to exit On one line display telephones press RLS Cancel feature FEATURE 872 P0605792 03 Using telephone features 43 Routing services Programming note Restriction services can be disabled or set to start manually or automatically under Services Schedules Restriction service Lines and telephone programming determine which restrictions are active during a given schedule From a control telephone turn on one of six services for routing on particular lines or telephones from a designated control telephone You will be required to enter a password 1 2 3 4 5 Enter FEATURE 873 Enter the Service Control password Use NEXT to scroll to the schedule you want to active On one line display telephones press Press OK to select the schedule Press QUIT to exit On one line display telephones press RLS Cancel feature FEATURE 873 Programming note Routing services can be disabled or be set to start manually or automatically under Services Schedules Restriction service You can also indicate whether calls that go unanswered will overflow to the line pool specified in the Normal schedule for the route Routing is configured under Call routing Telephony Features Handbook 44 Using telephone features
14. 815 Note If telephones allow logging ensure that this option is activated If this feature is not active and the log file fills subsequent calls will not be logged If the telephone is programmed to allow CLID the telephone displays the name number or line name of a ringing or active call If the call was redirected redirection information can also be viewed Activate feature FEATURE 811 Press to move through the information displays Briefly display the approximate length of your current or most recent call Activate feature FEATURE 77 Display items in your call log Activate feature FEATURE 84 Icons refer to specific information underline identifies a new item handset icon identifies answered calls globe icon identifies long distance calls forward slash identifies that the information has been shortened Programming note The size of the call log for each telephone is defined in system programming for each telephone record under Telco features To reset the logs for the system use the Configuration menu under Feature settings This also erases all existing logs P0605792 03 Using telephone features 45 Call Log viewing Call Log erase log Call Log return call Call Log options Call Log password Logit Time and date static display Time and date active call MCID To view your Call Log 1 Press FEATURE 812 2 Press to view old items Press to vi
15. Call QUCUING P EET 29 CAMP a sspe d saa pd acis xad dab x acorde xp dd dioc uniri d 29 pj PEUT 29 Al aurea dor dor A dod O disable palis daban 30 System wide call appearances SWCA oooocccccccco eee eee 30 Telephony Features Handbook 6 List of features Tamel oleada riera opacas ciate 31 Voice NI DIM ccc ine ee E Sew REPDULRARG4 E E CRY qd duda 21 Making CANS 22iczanaa alduewaraekasbewesdkded bud isa aria 32 ANO DNSe cresc quic nds nie aa A INR 32 PUDE o oa oco dodo OP RERO EOD lobo do lied odd e eo doe 32 Class Ol senice password COS uode s qiero dra aa 33 Dos ERO E Ce eoe CSV ap pios cda duri duda edd IAS 33 Lasi Number MAA T TT 33 LNO POS 33 Name end number blocking se ari is be x ed dob epos Cad 34 Saved Number Redial 22 2 um ur pates y aded dob a dec ot 34 Speed Dial making goal osx do tu xo i PR a 34 VOICE CAN 35 VCS COW GAY a os ddsdace dr AA 35 ab cn CAs ae eade she app deg ea a Ea 35 Handling busy TONGS cimociarn criar na ead a ac ARR RR 36 e prs ya ccc 36 al EDD PERCEPTIS 36 as mE 36 Private or public messagiigu issseuesareremkcccseme m RR RAGAGGcA EA X RAE 36 Protecting your call privacy 22 cocieciu eir Ram 3 Rh E3 Rh ER 37 ES Mo CRU ETT Ai E 37 Name and number blocking o ooooccoccrcnneorraa territa 37 SP EN 37 Conference Calling iu2iasac v aw x atwx xr carrier 38 COTO PONES
16. Configuration Guide Telephony Features Handbook 78 User cards User cards Following is a list of feature and device user guides that can be found on your Business Communications Manager CD T7000 Telephone User Card T7100 Telephone User Card T7208 Telephone User Card T7316E Telephone User Card T7406 Cordless Telephone User Card 12004 Internet Telephone User Card 12002 Internet Telephone User Card 12050 Software Phone has on line user help M7324 User Card Central Answering Position CAP User Guide NetVision Telephone and NetVision Data Telephone IP Telephone Feature Card Model NP 4046 100 Symbol NetVision IP Telephone Feature Card Model NP 4046 300 DECT Companion and NetVision telephones also have manufacturers user guides describing how to use handset features not associated with the Business Communications Manager features ATA 2 User Guide Telephone Feature User Guide Hospitality Features Card System wide Call Appearance SWCA Features Card P0605792 03 79 Index Numerics 3 way conference call DECT handset 51 A access codes 9 accidental disconnect 27 alarm codes reporting 75 alarm telephone reporting alarms 75 system programming 11 alpha tagging system programming 10 using features 44 analog telephone feature access 46 answer DNs NetVision handsets 55 restrictions 14 system programming 10 telephone programming 12 using features 27 32 answer keys s
17. a dial out number on a memory key To make a call using a speed dial code 1 Enter FEATURE O 2 Enter the two or three digit code for the number Programming note The number of system speed dial codes available to the system is assigned under Feature settings This setting determines if the codes are two or three digits Assigning a number to a speed dial code is performed under System Speed dial To use the speed dial codes the user s telephone must have the correct line line pool assignments to route the call Users can program both system speed dial codes and user speed dial codes onto memory keys Refer to Configure memory button on page 21 To program user speed dial numbers 1 Enter FEATURE 4 2 Enter a two digit code from 71 to 94 3 Specify the external line by pressing a line button a line pool button or the intercom button If you do not specify the external line the system automatically chooses a line for the call 4 Dial the telephone number you want to program up to 24 digits 5 Press HOLD 6 Record the code and number you programmed User speed dial programming note User speed dial codes can also be programmed under User Preferences User Speed Dials The user programming overwrites these settings but if the telephone is reprogrammed from the DN record the User Preferences settings reapply P0605792 03 Using telephone features 35 Voice call Voice call deny Dial during activ
18. calls 9 NetVision handset feature access 54 O OLI outgoing line display 12 on hold 10 ONN name and number blocking 34 37 out of range 49 outgoing name display 9 overflow answer key settings 14 Telephony Features Handbook 82 Index P page Companion 50 NetVision handsets 56 system programming 10 telephone programming 13 using features 40 pause Companion 50 external call feature 22 NetVision handsets 56 pickup group telephone programming 12 portable handsets Companion features 50 NetVision 53 T7406 52 voice quality 49 power supply testing 25 prime line Companion 50 NetVision handsets 56 telephone programming 12 priority call NetVision handsets 56 telephone programming 13 using features 36 privacy Companion 50 NetVision handsets 56 using features 37 programming Unified Manager system programming 9 Unified Manager telephone programming 12 R range 49 receiver volume system programming 10 user programming 24 recover first party during call DECT handset 51 regulatory information 2 release button 18 Companion 50 NetVision handsets 56 relocating telephones 76 remote access COS passwords 33 feature access 16 system programming 11 reporting alarm codes 75 restriction filters system programming 9 restriction service 42 restrictions set lock 15 telephone programming 12 ring again using features 36 ring indicators 20 ring type telephone programming 12 user programming 24 r
19. comes through and the active call was on mute when the page occurs the original call may not necessarily remain on mute after it is released from hold Business Series Terminals Programming note You can enable disable handsfree in system programming under Capabilities Ensure that the T7316E has Handsfree set to Auto This allows the telephone to switch to the same path that was used for the previous call which is important if users are using headsets such as in a call center environment You can also enable the handsfree answerback feature HF answerback under Capabilities which allows the call to automatically go to handsfree when you press the line button for the call Other call answer features Accidental If you accidentally drop the handset back into the telephone cradle while answering a disconnect call you can retrieve the call Pick up the handset again or press the handsfree button within one second to reconnect to your call Answer DNs Answer calls ringing on telephones that have an Answer DN assigned to your telephone Press the memory key on your telephone with the flashing indicator beside the assigned key you may or may not hear a ring Programming note Answer DNs are assigned to individual telephones under Capabilities in system programming You can enter a maximum of eight Answer DNs for each telephone Determining which calls alert at the Answer DNs assigned to telephones is set in the answer key field under Fe
20. m o s 51 Features access by NetVision handsets oocccoooocccc ee eeaes 55 Telephony Features Handbook 8 List of features P0605792 03 Using telephone features 9 Using telephone features This Telephone Features Handbook describes the call features that you can access from telephones connected to a Business Communications Manager 3 5 system 1f the feature has been allowed during programming This guide also includes information about the telephone models you can use on the system and notes special cases such as the T7100 telephones which do not have line intercom or handsfree mute buttons Display prompts that you may receive during telephone operation are described in the last section of this book Instructions are also included that explain how to move your digital or IP telephones and retain the programming and call features Detailed feature programming for your telephones is described in the Business Communications Manager Programming Operations Guide Programming feature access through the Unified Manager There are several areas in the Unified Manager where you can define the features and access parameters for the users There are two levels of feature enable disable parameters System feature programming determines how a feature acts for all telephones in the system if the telephone allows the feature Set programming determines which features are enabled at each tele
21. member you want to monitor If there is an active external Hunt group call occurring at that telephone you will be conferenced into the call Refer to Common display prompts on page 57 for an explanation of the prompts that occur The display commands under the prompts allow you to use the display keys to break into the call or exit and move to another DN Hospitality services If you are using your system to support the Hospitality services you can set both administration and alarm information from your telephones Refer to the Hospitality Features Card for a detailed description about how to use this feature Telephony Features Handbook 42 Using telephone features Scheduling services If your system has different call privileges for different times of day or of the week you can manually set the schedules Each telephone that you want to control with schedules must be assigned to a Control set Lines that you want to control with schedules also need to be assigned to a Control set It is recommended that telephones and lines use different control sets The Control set DN is assigned under the General heading on the telephone record and on the line record Programming note You require a service control password to set Routing or Restriction services schedules This password can be changed under Common settings Scheduled Services Blocking programming You can block the user from activating services by setting the rest
22. must have access to the line or line pool that allows the dialout P0605792 03 Using telephone features 33 Class of service password COS Destination code Last Number Redial Line pools Prime line note If you program external autodials to buttons in the telephone record and choose Prime line as the facility if Prime line is also assigned to the intercom key the call may not complete since the Prime Line as intercom will grab the first available line which may not have the correct routing for the call Change the dialing filters on a line or telephone or gain access to your system from an external telephone Dialing filters determine which numbers you can dial 1 Enter FEATURE 68 2 Enter the password provided by your System Administrator to change your class of service Programming note COS passwords are assigned under COS passwords in system programming and can be assigned with restrictions that are configured under the Restriction filters Restriction filters also can be assigned to lines and telephones You use these codes to identify the route where you want your call to be directed For instance If you are dialing out to the public exchange you may need to dial 9 and then the local telephone number If you are dialing to a colleague at another location however you may only need to dial the destination code i e 553 plus your colleague s local number For example 5534456 where 4456 is your c
23. number where you want the call to transfer Cancel feature FEATURE 84 Programming note Some external lines may not support this feature This feature is not available on the T7100 M7100 telephone On the telephone record under Capabilities determine if lines assigned to a telephone can be redirected by the user FEATURE 521 to 536 These codes may be assigned to memory keys with indicators This feature allows you to park or pick up calls among a group of telephones assigned with one or more of the same SWCA codes You can also enter the code directly if you know on which SWCA code a call is parked Finding calls that are parked and SWCA keys that are open FEATURE 520 Find first available open SWCA key FEATURE 537 Find the oldest parked SWCA call available to this telephone FEATURE 538 Find the newest parked SWCA call available to this telephone Programming note Call Park must be enabled on the system for this feature to work Access Codes SWCA behavior is configured under SWCA controls These are the ways you can assign an incoming call to a SWCA key and allow other members in your call group to access the call These variables are programmed under the SWCA controls heading General settings Feature settings The system may assign the call automatically to a free SWCA button In which case to park the call and make it available to other users press the SWCA button with the solid indicator Your system programing
24. on the retrieval code 101 125 that you entered You tried to use Call Queuing but no call was ringing at your telephone SWCA The FEATURE 537 or FEATURE 538 request was used but there are no calls parked on any of the assigned buttons on your telephone All the lines or line pools available to the telephone are in use This prompt also appears when you try to dial an external number or use a feature that conflicts with the lines line pools or prime line used by the telephone Your installer must correct this situation You have not dialed an external telephone number since the last power interruption or system reset Line redirection You have one external line on your telephone but you need a second line to perform line redirection Redirect your external line using a line pool as the outgoing line Auto dial or Speed dial The telephone is set up to dial an external number on a prime line but the telephone does not have a prime line Your installer must correct this situation There is no call ringing at your telephone If you have a flashing line button but your telephone is not ringing press the line button to answer the call on that line P0605792 03 Common display prompts 67 Common display prompts Continued Display prompt Description of error or action Key NNN DNs SSS second DN XXX line number YYY second line number No number saved No number stored No voice call Not availa
25. softkey display prompts on your portable may disappear This is a normal condition and is improved by staying within range of a base station While you are moving within range you may hear a slight clipping during a call Clipping occurs as a call is handed off from one base station to the next Problems with lost connections are rare but if you notice an increase in occurrences your base stations may need to be moved or reprogrammed Contact your installer to change the base station configuration In the U S you need to obtain UTAM Inc approval before making changes to the base station configuration for Companion systems For more information refer to Business Communications Manager Programming Operations Guide e If you try to send a message from a desk telephone to a portable telephone that has lost connection to the system the display of the desk telephone shows Can t send msg Decreased voice If there is a decrease in voice quality while you are moving with a portable quality telephone you may be moving out of range from a system base station There are three possible reasons for this The base station that covers the area you are moving into is busy or unable to pick up your call Large pieces of furniture or movable partitions block the signal between you and the base station You have moved out of the range covered by your system To reconnect retrace your steps until you are back in range P0605792
26. trunk answer Companion 51 NetVision handsets 56 using features 28 U user programming background music 23 button inquiry 21 contrast 23 dialing preferences 23 erase memory button 21 language 24 memory buttons 21 moving lines 24 receiver volume 24 ring type 24 ring volume 24 run stop 21 static time and date 24 user speed dial assigning a code 34 telephone programming 13 using features 34 using features 45 alpha tagging 44 answer DNs 27 32 auto bumping 44 auto dial 32 call duration 44 call forward 29 call log 44 call park 29 call pickup 27 call privacy 37 call queuing 29 camp on 29 36 conference 38 COS passwords 33 destination codes 33 do not disturb DND 37 group listening 28 hold 29 IP feature list 47 IP hot desking 48 IP time zone adjust 47 last number redial 33 line pools 33 line redirection 30 logit 45 MCID 45 messaging 40 ONN 34 37 page 40 priority call 36 ring again 36 saved number redial 34 services 42 silent monitoring hunt groups 41 speed dials 34 static time and date 45 SWCA 30 transfer 31 trunk answer 28 voice call 35 voice mail DN 31 V viewing active service prompts 73 voice call deny 35 NetVision handsets 56 telephones 35 voice mail DECT 51 finding DN 31 NetVision handsets 56 system programming 11 voice quality 49 volume button 18 W wait for dial tone external call feature 22 wireless Call Forward No Answer Companion 51 P0605792 03
27. Configuration Guide Warning If the system is reset while an IP telephone is disconnected the Keep DN alive feature becomes inactive until the telephone is reconnected Note When an IP telephone is disconnected there is about a 40 second delay before the system activates Keep DN alive during which incoming calls will either get a busy signal or be rerouted to the Prime set depending on how your system is programmed The same type of delay occurs when the IP telephone is reconnected to the system To move an IP telephone without changing the DN Disconnect the power from the IP telephone or 3 port switch Disconnect the network connection At the new location reconnect the network location and the power connection bb O N If the new location is on a different subnet you will need to make the appropriate changes to the telephone IP addressing However do not change the S1 IP address or the S2 IP address To move a Nortel IP telephone and change the DN 1 Ask the system administrator to deregister the DN for your IP telephone This process is described in the ZP Telephony Configuration Guide Disconnect the network connection and the power connection from the telephone Connect the telephone at the new location You may need to perform the installation procedure or the system administrator may have set the system to automatically assign a new DN The detailed configuration procedure is described in the P Telephony
28. LD or ox when finished Send message Press YES to send a message See Messages YES NO Telephony Features Handbook 72 Common display prompts Common display prompts Continued Display prompt Description of error or action Key NNN DNs SSS second DN XXX line number YYY second line number Set locked Start of list NEXT Still in trnsfer CANCL RETRY Supervisor Observe Their list full Transfer denied CANCL RETRY Transfer to 2 CANCL RETRY Unequipped line Unknown number Use line pool YES NO Voice call You cannot use the feature you selected because your telephone is locked Message You are at the beginning of your list of messages Press NEXT to move through your messages Transfer Complete the transfer in progress before you access a new feature answer another call or select an outgoing line Silent monitor The DN you entered belongs to another Supervisor You cannot monitor SM supervisor telephones Press Observe to enter another hunt group telephone Message You are trying to send a message to a user whose message waiting list is full Transfer Your transfer does not function for one of these reasons All the resources needed to perform a transfer are in use Try again later You have tried to transfer an external call to another external party Some restrictions apply You cannot transfer your conference call Transfer Press RETRY if you en
29. NK 82 Access mailbox LINK 981 Conference call LINK 3 Leave a message LINK 980 Hold Call Exclusive LINK 79 System Speed Dial LINK O Hold Call Public LINK 2 Tones LINK 809 LINK 809 Last Number Redial LINK 5 Transfer LINK 70 Line Pool selection LINK 64 General LINK 60 pea ii Intercom LINK 61 Voice Call LINK 66 External LINK 62 Intercom External LINK 83 Programming notes The telephone records for telephones connected to the system through an ATA include an answer timer a location indicator how the telephone will indicate a message waiting and a way to indicate the type of device attached to the line These settings appear under ATA settings under Capabilities You also need to ensure that you enable the link feature under Set restrictions P0605792 03 Using telephone features 47 IP telephone specific features The Nortel IP telephony sets 12004 12002 and the 12050 Software Phone can access the features described above In addition the IP telephones have these additional IP specific features Features display Access a display list of features including hot desking aos 1 Enter FEATURE 900 or press the Services button 2 Use the Page and Page display keys to scroll to the feature you want You can also use the up and down navigation buttons on the telephone 3 Press Select 4 Enter any information required to activate the feature as normal Programming note The features that appear
30. Part No P0605792 03 September 17 2003 Business Communications Manager Telephony Features Handbook for BCM 3 5 software NORTEL NETWORKS Copyright O 2003 Nortel Networks All rights reserved September 2003 The information in this document is subject to change without notice The statements configurations technical data and recommendations in this document are believed to be accurate and reliable but are presented without express or implied warranty Users must take full responsibility for their applications of any products specified in this document The information in this document is proprietary to Nortel Networks NA Inc Trademarks NORTEL NETWORKS is a trademark of Nortel Networks Microsoft MS MS DOS Windows and Windows NT are registered trademarks of Microsoft Corporation Symbol Spectrum24 and NetVision are registered trademarks of Symbol Technologies Inc All other trademarks and registered trademarks are the property of their respective owners P0605792 03 Contents Using telephone features oooooccccnncoo eee eens 9 Programming feature access through the Unified Manager 9 System feature COMO n gt dtd so Be RR P RR eee lA How da dot d ror Nea arai 9 Individual telephone feature programming 0 0 eee eee ees 12 Answer DN answer restrictions lile 14 Telephone programming access constraints 22000e eee eeee 15 Telephone model feat
31. RE 999 2 Enter the password 3 Press CANCEL Reset password If you forget your hot desking password or if the IP telephone is given to a new user ask your system administrator to reset the hot desking password IP telephone configuration is described in the IP Telephony Configuration Guide P0605792 03 49 Using portable handsets Com This section describes the four types of wireless handsets that can be used with the Business Communications Manager The ability of these handsets to use the Business Communications Manager call features varies depending on the handset All of these handsets have separate documentation including feature cards which describes in detail how they are configured to work with the Business Communications Manager as well as how they use their own feature capabilities The DECT and NetVision handsets also have manufacturers user guides that describe handset based features This section describes how they relate to the Business Communications Manager features panion and DECT Your DECT and Companion cordless telephone systems use multiple base stations that are hard wired to the Business Communications Manager to provide full coverage around your office As you move from one part of your office to another your call passes from one base station to the next Here are some wireless handset issues that you may encounter Lost connection e In rare instances during a Message session
32. Sched gt Resir n EXIT NEXT lt Sched gt Restr n QUIT OK NEXT lt Sched gt Ringing EXIT NEXT lt Sched gt Ringing QUIT OK NEXT lt Sched gt Routing EXIT NEXT lt Sched gt Routing QUIT OK NEXT lt Sched gt until QUIT oK NEXT You are viewing the active services Press or NEXT to view the other active services Press RLS or EXIT to quit The name of the current Restriction service schedule appears on the display Press or NEXT to view the other Ringing service schedules Press HOLD or OK to select the required schedule You are viewing the active services Press or NEXT to view the other active services Press RLS or EXIT to quit The name of the current ringing service schedule appears on the display Press or NEXT to view the other Ringing service schedules Press HOLD or ox to select the required schedule You are viewing the active services Press or NEXT to view the other active services Press RLS or EXIT to quit The name of the current Routing service schedule appears on the display Press or NEXT to view the other Routing service schedules Press HOLD or OK to select the required schedule Press HOLD or OK to select this schedule or NEXT to view the next available schedule or RLS or QUIT to exit If you select this schedule it remains active until the next automatic schedule begins Telephony Features Handbook 74 Call log prompts Active services Continued
33. You have entered a page zone code that is not between 0 and 6 Call duration timer You parked your last call You cannot see the length of time a call was parked Telephony Features Handbook 64 Common display prompts Common display prompts Continued Display prompt Description of error or action Key NNN DNs SSS second DN XXX line number YYY second line number LineXXX gt YYY LineXXX gt YYY CANCL RETRY JOIN LineXXX NNN TRANSFR LineXXX TRANSFR LineXXX callback CALLBCK Line XXX hung up LXXX LINENAMVMsg NEXT CALL CLEAR LineXXX gt LineYYY LineXXX to prime LineXXX transfer LineXXX waiting Line denied You are receiving an external call forwarded from extension YYY or you have an answer button for extension YYY and an external call is ringing on that telephone Transfer Press JOIN to transfer the call on line XXX to telephone YYY Press RETRY if after talking to the person at extension YYY you decide to transfer the call to another person Conference call You are on a conference with the two lines or telephones shown You can drop out of the conference and leave the other two parties connected Unsupervised Conference by pressing TRANSFR or entering the Transfer feature code You are connected to an external call Press TRANSFR to transfer the call Enter the digits of the number you want to dial Prime telephone A person camped parked or transferred a call on lin
34. a few rings the call automatically rings you back Cancel feature FEATURE 770 If your telephone is connected to voice mail it is most likely that your forwarded calls will go to your mailbox To access voice mail refer to the user card that refers to the type of access your system has to the voice mail system local or remote If you need to determine what the DN is for the voice mail system press FEATURE 985 Telephony Features Handbook 32 Using telephone features Making calls To make a call within your system simply select an intercom key and dial the local digits for your colleague s telephone To make a call outside the system you need to select a line pool or a destination code before you dial any digits How you dial will also depend on whether you are dialing out to the public network or to the private network within your extended company The following are different ways to make a call Pick up the handset and dial local call Pick up the handset press a line button and dial if the call is not on your prime line Press the button labeled handsfree mute and dial to talk without using the handset For external call enter the line pool or destination code before dialing Press a line or intercom button then press the handsfree button and dial to talk without the handset The speaker is active and the microphone is muted until you select the handsfree button or pick up the handset Press a line or
35. a line and the line you have selected is the outgoing line you have selected as a destination You cannot redirect a line to itself Select another line Page You are making a page The display shows the page zone you have selected Press FEATURE or RLS when finished Page A page is being made in the page zone you have requested Page Select the type of page you want Page The time allocated for paging has expired No one answered the call you parked The call returns to you Call park You have tried to park a conference call Split the conference and park the calls separately The person who retrieves the calls can reconnect the conference P0605792 03 Common display prompts 69 Common display prompts Continued Display prompt Description of error or action Key NNN DNs SSS second DN XXX line number YYY second line number Parking full Parked on n02 PAGE EXIT Pickup Pickup denied Pick up receiver Please wait Pool code __ QUIT Press a button QUIT Press a line Press held line Call park All available retrieval codes are in use Transfer the call or take a message instead SWCA No park resources out of the 27 that are available on the Business Communications Manager are free Wait for one to become free and then try again Call park Record the code shown n01 n25 Use Page FEATURE 60 or press PAGE to announce the call and its retrieval code Pickup g
36. age Enter the required page zone number 0 6 or press ALL Move button The two buttons you selected have exchanged position You have dialed a number but the least expensive route programmed for the system is busy Unless you release the call the number goes through on a more expensive route Telephony Features Handbook 62 Common display prompts Common display prompts Continued Display prompt Description of error or action Key NNN DNs SSS second DN XXX line number YYY second line number F QUIT CLEAR Feature code QUIT Feature moved lt Feature name gt SHOW Feature timeout Forward gt NNN CANCL Forward denied Hidden number Hold or release Inactive feature Incoming only In observe Monitor OK Feature button Enter the feature code or press RLS or QUIT to end programming or CLEAR to clear the numbers entered The system accepts the entry when you enter a valid feature code Feature button Press FEATURE and enter the feature code you want to assign to the button Check that the code is valid Feature button You have programmed a button with a feature programmed on another button The feature has moved to the button you just programmed The original button is now blank Button inquiry The name of the feature assigned to a button appears on the display when you press the button Press or SHOW for additional information You took more than 15
37. ages sent to Zone 0 are received You can have a maximum of 50 digital telephones or a maximum of 60 IP telephones in a page zone P0605792 03 Using telephone features 41 Page announcements are programmed to timeout after a pre selected amount of time which is set by your System Administrator under the Timers heading Internal page Make a page announcement to all or to a specific group of telephones through the telephone speakers Zone 0 pages all zones 1 Enter FEATURE 61 2 Press 0 to 6 to page a specific zone External page 1 Enter FEATURE 62 Internal and external page Make a page announcement through both your telephone speakers and an external loudspeaker system Zone 0 pages all zones 1 Enter FEATURE 63 2 Press 0 to 6 to page a specific zone Monitoring Hunt Group calls Monitor external Hunt group calls from a Silent Monitor Supervisor terminal Programming note The telephone you use must be designated as a supervisor terminal on the telephone record under Capabilities SM supervisor Your system administrator determines whether all parties hear a tone when the supervisor joins the call how many supervisor telephones will be allowed on the system and the password to access silent monitoring This programming is determined under the Silent monitor General settings heading 1 Enter FEATURE 550 2 Enterthe Silent Monitor password Default SILENT 745368 3 Enterthe DN for the Hunt group
38. also determines if Hold allows you to park a SWCA call or if the call remains exclusive to your telephone while on hold In this case the SWCA indicator is solid on all other telephones in the group If the call does not automatically assign to a SWCA key press a SWCA button that does not have an indicator showing or enter the SWCA feature code assigned to that button The call parks and an indicator flashes on all telephones with that assigned button P0605792 03 Using telephone features 31 SWCA no free The call remains on the line button on which it arrived when you put it on HOLD In keys Transfer Voice Mail DN this case the call is on exclusive hold and can only be retrieved at this telephone NetVision note Although NetVision telephones do not have physical buttons to allow them to use SWCA codes assign the Button Programming for the handset Send a call to another telephone within your system or to an external telephone Note You may not be able to transfer a call on an external line to an external telephone depending on the capabilities of the lines 1 Make or answer a call 2 Press FEATURE 70 The call is put on temporary hold 3 Enter the number of the person to whom you want to transfer the call 4 Stay on the line if you wish to speak to the person first 5 Press RLS to complete the transfer If an external call is transferred to a busy internal or network extension or is not answered after
39. ature settings Call Pickup Answer any ringing telephone nee 1 Enter FEATURE 76 2 Dial the telephone extension number you want to answer Telephony Features Handbook 28 Using telephone features Call Pickup group Group Listening Trunk Answer Answer a call that is ringing at another telephone in your pickup group 1 Enter FEATURE 75 2 The external call that has been ringing longest is answered first Programming note This feature is enabled under Capabilities Use both the handset and speaker while you are on a call 1 Enter FEATURE 802 2 You remain listening through your handset and at the same time the caller can be heard through the speakers on your telephone The caller can only hear what is transmitted through the handset Notes To avoid electronic feedback keep the handset away from the speaker during the call Press RLS to hang up Most portable telephones do not have speakers Cancel feature press FEATURE 802 From any telephone in the system answer an external call that is ringing on a line that has been placed into a Ringing Service schedule 1 Enter FEATURE 800 Note This feature does not work for a private line Programming note Ringing groups and service schedules are configured under the Scheduled Services heading in system programming Blocking programming You can block the user from using this feature keys by setting the restrictions for the telephone to complete
40. aved to use the Link key for feature access on remote systems to have a page zone to allow the user to send pages to be able to break into calls on other telephones to be able to quickly access features or external or internal autodial numbers to access a personal list of speed dials Restrictions Last Number Redial on page 33 Saved Number Redial on page 34 Link on page 22 Capabilities Page on page 40 User preferences Button programming Programming memory buttons on page 21 User preferences User speed dials Speed Dial making a call on page 34 Special telephones and telephone services to be a telephone that determines what schedules are used to be a direct dial set to be used to monitor Hunt group calls to act as a hotline General Service Schedules on page 42 Capabilities Telephony Features Handbook 14 Using telephone features Answer DN answer restrictions You can determine what type of calls will alert at an assigned Answer DN key This is a system setting so all Answer DNs will behave the same There are three levels Basic Enhanced and Extended If your system supports overflow routing of calls Hunt groups for instance the setting will be at Enhanced or Extended On the other hand if Call Center telephones have assigned Answer DNs this setting must be set to Basic Do not change this setting unless you understand the impact on the other telephone groups in your syste
41. ble Not HG member Observe Not in service Not in service CANCL RETRY Not in service CALLBCK Not in Service Observe Saved number redial You have tried to save the number of an incoming call You can only save numbers that you have dialed Speed dial There is no number stored on the speed dial code you have dialed Message There has been no number programmed for the message center Contact your voice messaging service provider Voice call The telephone receiving the call cannot accept voice calls for one of the following reasons the telephone is active or ringing with another call Call Forward is on Do Not Disturb is on Voice Call Deny is on itis not a Business Communications Manager telephone Your call continues as a normal ringing call You tried to use a feature that is currently not available from your system Transfer The telephone where you directed a call is not in service or is or unavailable The call returns to your telephone Silent monitor The DN you entered is not a Hunt Group member Press Observe to enter another hunt group telephone Call forward Two or more telephones are linked in a forwarding chain and one is out of service or used for programming Transfer The telephone to which you are trying to transfer a call is out of service Camp on The telephone to which you have camped a call is out of service or is used for programming The call has come ba
42. ce from which the line was assigned Press FEATURE 897 during call or within 30 seconds after the caller hangs up times may vary on different networks but before you hang up Programming note This feature only works if the incoming calls were received over ETSI ISDN lines if the feature is activated from the service provider and the feature is activated in system programming Network Services Telephony Features Handbook 46 Using telephone features ATA extension features The Analog Terminal Adapter ATA connects a digital telephone port to a standard analog voice device It is most commonly used to attach to a single line telephone or a data communication device such as a modem or facsimile machine Instead of using the feature key use the link key LINK to invoke features on the system Refer to the list below for the specific key sequence Refer to the ATA Terminal Feature Card for detailed information Feature Activate Cancel Feature Activate Cancel Alternate line LINK 2 Priority Call LINK 69 Call Forward local system LINK 4 LINK 4 Privacy control LINK 83 mm LINK 4 Recall LINK a external system Ws gt LINK 4 Fause LINK 78 Timed release LINK 72 Call parking LINK 74 Restriction override LINK 68 Call pick up Directed LINK 76 Ring Again LINK 2 LINK 2 Call pick up Group LINK 75 Saved Number LINK 67 Call Queuing LINK 801 Redial Call Waiting LINK 801 Send Message LINK 1 LINK 1 Camp on LI
43. ck to you Press CALLBCK or the line button to reconnect to the call On T7100 M7100 telephones just pick up the handset to reconnect with the call Silent monitor The DN you entered did not respond to the system Press Observe to enter another hunt group telephone Telephony Features Handbook 68 Common display prompts Common display prompts Continued Display prompt Description of error or action Key NNN DNs SSS second DN XXX line number YYY second line number Not Supported Observe Observe RETRY OK On another call LATER On another call PRIORITY LATER On hold LINENAM Outgoing line Paging ALL Paging busy Page choice SETS SPKR Page timeout Parked call CALLBACK Park denied BOTH Silent monitor The DN you entered belongs to a portable telephone or an ISDN terminal Press Observe to enter another hunt group telephone Silent monitor The supervisor hunt group member and the caller are all connected If you make a mistake entering a DN number press RETRY and re enter the number If the number you entered is correct press OK The telephone you have called is on another call Press LATER to use the Ring Again or Message features Priority call The telephone you want to transfer to is on another call You have placed one or more calls on hold The name of the line held the longest appears on the display Line redirection You are trying to redirect
44. dial keys during an active call the active call will be put on hold while the system creates a new call This is feature is enabled under Feature settings Telephony Features Handbook 36 Using telephone features Handling busy tones If you receive a busy signal when you try to transfer a call you can use one of the following methods to ensure the call or a message about the call is passed on Camp on Ring Again Priority Call Private or public messaging Re route a call to another telephone and park the call 1 Enter FEATURE 82 2 Dial the extension of the receiving telephone You can set the duration a call will remain camped under Timers Request a busy or unanswered telephone or a busy line pool within your system to ring when it becomes available Activate feature FEATURE 2 Cancel feature FEATURE 2 Ring Again signals you to call back when the telephone or line pool becomes available Blocking programming You can block the user from using ring again by setting the restrictions for that telephone to complete restriction Interrupt a person who is on another call Activate feature FEATURE 69 A person on another call can press FEATURE 85 Do Not Disturb to block priority calls Programming note To allow a user to make priority calls turn the feature on in the telephone record Capabilities Refer to Private and public messaging on page 40 P0605792 03 Using telephone features 37
45. display Press FEATURE 502 to select Alternate Language for the telephone display Press FEATURE 503 to select Alternate Language 2 for the telephone display Press FEATURE 504 to select Alternate Language 3 for the telephone display Programming note The preferred language can also be set through system programming under User Preferences for each telephone Blocking programming You can block the user from changing the system setting with this Feature code by setting the restrictions for the telephone to partial or complete restriction Change the position of your line or hunt group line buttons 1 Press FEATURE 81 2 Press the line button that you want to move 3 Press the button that you want to move the line to 4 Press RLS The two buttons are exchanged 5 Update the button label strip on your telephone Line buttons cannot be exchanged with intercom answer DN or Handsfree buttons Blocking programming You can block the user from moving line button assignments with this Feature code by setting the restrictions for the telephone to partial or complete restriction KIM note If you have a T7316E with attached KIM which has been assigned as a CAP station you can move lines and hunt group identifiers onto the KIM Use the rocker switch under the dial pad to change the sound levels through your handset This also changes the volume levels during handsfree calls Programming note The system administrator can determine
46. dut do abes Kok erre Roto ad free 22 Wait for CET TONS igo cse sol dias oot Mein carp dm s doe dnt raus Sd dad d E 22 Setting up your telephone issues kdo We dete ace Y RO ERROR OY e nd cR Ron 23 Background MUSIC 22 ade eed Reese qa eco uon Rie eee ROTEN XR a 23 Contrast Sq DTI o aes adea A aed ERR ded Den news 23 DAMNA MOJES P 23 LAMAS CHOE a A A A 24 Moning ine DURONS 5d iere b 4 1 80d MET d PODER ADEM PR RI dq dq 24 POCONO vOLNTIE rd ERE ECCO AR o e ARAS ada cg 24 tB Mp EEUU 24 FINO Volumes isse dae oro SY T Sed exec ot eo eed ied A acp d e ids 24 Saus UMM RE ER ainia a 24 Testing your telephone cooomicicionicrrsnira arar ar eens 25 als e OOEO05U X OESS eas RETT A RR ERIPER GP RE ERE 25 FONG BUDE aues TES a ede AAA 25 ENCORE RM pad aia pe p e Ot dd abs XO RU d C cic 25 DEDE Liao dede dde cibuedbBiedsdda pe c4 gd qnpgxdurdeaubqedsdq 25 MORE o o rauaTpREQEPXup DR Y DER DERL sad dead pa qq ebd qe aqq ey E 25 BODAS b aibi raid Quia he De hee wens Gru ian Moi atd 25 Miswenna CONS sici n d Sx pc dodi veg EG M RR C Rees 26 e HIBOOHFIBEI ers debet xe E teased Ee RERO ee Res 27 Pewee DIS us o qao abes RIT d Ex E CR OHNE OE TRO eet eee E DRE OE e dd 27 Cal Pickup drOclod CD 27 Call Pichi A EE E TTE 28 Group LISTO uere ru ntete hom c oec cm OEE SR Re eRe eRe eS 28 T 1c c Pc ETT 28 M nlagiBg CONS edo oix mex AAA AN 29 Cal EOD 2 osa ded rra HE 983 94 EX V 39H n4 E AA 29 E UTC eee se baie S 29
47. e XXX but no one has answered the call Press CALLBCK or the line button to connect to the call Transfer The external caller you were transferring hung up before the transfer was complete Camp on A call you camped has come back to you but the caller hung up before you can reconnect Message You are viewing your message list The display shows the number and name of the line used for your message Prime telephone The call coming in on line XXX for target line YYY has come to you because Line YYY is busy Prime telephone There is no telephone that can receive a call on line XXX so the system has transferred it to you Another user in the system is transferring a call to you on line XXX A camped call is waiting Press the line button or use Call Queuing to answer the call Press HOLD if you have T7100 M7100 telephones You selected a line that is private to another telephone Trunk Answer You have tried to pick up a call on a private line P0605792 03 Common display prompts 65 Common display prompts Continued Display prompt Description of error or action Key NNN DNs SSS second DN XXX line number YYY second line number Line in use Line Redirection QUIT ADD REMOVE Messages amp Calls MSG CALLS Make calls first Message denied Message list SHOW ADD EXIT Message to Microphone muted Move line from QUIT Move line to QUIT Need Handsfree The line is in
48. e any features or lines that require appearance without ringing cannot be assigned to these telephones You can assign any number of lines to these telephones but only two lines can be answered at a time The Hold button is used to switch between active the two active lines System wide call appearance SWCA calls can be accessed and parked by entering the SWCA feature code on the dial pad The T7000 does not have a display which means that none of the display prompts occur to indicate problems with making or receiving a call The T7100 has a display but it is only a one line display Therefore when a display prompt requires further actions which normally use the display keys on a two line display telephone the user must use the dial pad buttons to simulate the display key actions Telephony Features Handbook 16 Using telephone features Telephones connected to an ATA module also have their own way to activate the system features that are available to them Refer to ATA extension features on page 46 Portable handsets tend to have limited feature access due to the various hardware and programming within the handset Refer to Using portable handsets on page 49 e The i series IP telephones have a limited number of positions for features on the display However they have a special features list that can be used to expand quick feature access All the system features are also available by pressing the Feature display but
49. e call A user cannot program personal speed dial numbers while an administrator is programming the telephone The speed dial codes can be assigned to specific telephone buttons under Button programming or CAP KIM button programming if the codes are being assigned to a CAP station Blocking programming You can block the user from being able to program memory keys or user speed dial numbers by setting the restrictions for that telephone to partial or complete restriction Make a voice announcement or begin a conversation through the speaker of another telephone without first making the other telephone ring 1 Enter FEATURE 66 2 Speak through your handset or through handsfree Programming note To enable the user to answer a voice call without picking up the receiver HF answerback must be enabled under Capabilities for each telephone Prevent your telephone from receiving voice calls Activate feature FEATURE 88 Cancel feature FEATURE 88 Do Not Disturb FEATURE 85 also prevents your telephone from receiving voice calls Blocking programming You can block the user from using voice call deny by setting the restrictions for that telephone to partial or complete restriction Your system administrator can configure your system so that you can use auto dial or speed dial keys during an active call or during a conference call without the first call being put on hold If this service is turned off when you use auto dial or speed
50. e feature code auto dial speed dial feature code and number or SWCA code that you want to program on your telephone Note Using this feature overrides programming entered by the system administrator You cannot change buttons which have lines intercom lines or Answer DNs assigned to them Blocking programming You can block the user from using programming memory buttons by setting the restrictions for the telephone to partial or complete restriction Use this feature to clear a memory button 1 Press FEATURE 1 2 Press the memory key you want to erase 3 Press OK Note You cannot erase buttons assigned with lines Answer DNs or intercom keys Store more than one auto dial number or external carrier feature code on one memory button Press FEATURE 9 to insert a break point between numbers or codes To use The first press of the button dials the first number or code Pressing the button a second time dials the next number or code You can program up to four numbers or codes separated by break points per memory key Telephony Features Handbook 22 Using telephone features External call features that can be programmed into memory button codes Adding external 1 Enter FEATURE 3 call featurestoa 2 Enter auto dial or speed dial feature code dial sequence Es agit 3 Enter call feature in appropriate place in dialing string Link FEATURE 71 Generate a Link signal to access a PBX or other host exchange Note
51. e internal number DN record wait one minute automatic telephone relocation When you relocate a telephone the telephone must remain installed and connected in the new location for at least three minutes for the programming relocation to be complete Moving the telephone again before the three minute period may result in losing the programming To enable set relocation and relocate digital telephones 1 Inthe Unified Manager click the keys beside Services Telephony Services General settings 2 Click the Feature settings heading 3 Inthe Set relocation box click Y 4 Move the telephone Unplug the telephone and plug it in again at another location It may take up to 45 seconds for the system to recognize the telephone 5 Disable set relocation set to N when you have completed all the moves you want to make Telephony Features Handbook Moving IP telephones 77 Moving IP telephones IP telephones retain their DN when they are moved to a new location on the same subnet The following instructions apply to Nortel IP telephones Keep DN alive If you want to retain DN specific features such as Call Forward No answer and Call Forward on Busy if an IP telephone becomes disconnected you must ensure that Keep DN alive is set to Yes in the DN record for telephone under Capabilities Check with your system administrator if you do not have access to DN records on the Unified Manager This process is detailed in the P Telephony
52. ed Call Pickup Group Class of Service COS Conference DN Query Do Not Disturb Host System Signaling Hunt Group Member Language selection Last number redial Line Pool Access Message Reply Message Review Message Send Login and receive calls as a Call Center agent Temporarily stop receiving calls from the Call Center system Monitor calls on another telephone Make and receive calls Send calls to another telephone in your system Hunt Group calls override all Call Forward features A Hunt Group extension can be a Call Forward destination Cancel the Call Forward feature where calls are automatically sent to another telephone in the system The display shows the name or extension of an internal caller If your system is equipped to receive CLASS information Caller ID the external call information appears on the display Park a call Retrieve a parked call Answer any ringing telephone Answer a call ringing on another set within the same pickup group Change the dialing restrictions on a line or telephone or gain external access to your system Dialing filters determine which numbers are restricted or overridden by the caller Create a three way call Query the directory number of the telephone Prevent calls from ringing at the telephone Use link and pause Allows access to a group of telephones by entering a single extension number Choose the language for the feature prompts generated by
53. ee answer DNs 14 answering calls 26 ATA module extension features 46 auto bumping 44 auto dial memory buttons 21 using features 32 auto hold 30 auxiliary ringer 12 background music system programming 10 user programming 23 break in 13 button inquiry 21 button programming 13 buttons testing 25 C call duration 44 switching between 50 call back 11 call forward Companion 50 DECT handset 51 NetVision handsets 55 telephone programming 13 using features 29 call information Companion 50 NetVision handsets 55 call log display prompts 74 space 10 telephone programming 12 13 using features 44 call park Companion 50 NetVision handsets 55 SWCA programming 10 system programming 10 using features 29 call pickup Companion 50 NetVision handsets 55 system programming 10 using features 27 call process ring indicators 20 call queuing using features 29 calls answering 26 camp on system programming 10 using features 29 36 CAP model constraints 16 system programming 11 CLID features 44 system programming 10 telephone programming 12 view information 44 CLID match 10 clipping 49 Companion features list 50 conference by releasing privacy 39 Companion 50 Telephony Features Handbook 80 Index NetVision handsets 55 system programming 11 using features 38 contrast display 12 control set enabling services 42 telephone programming 13 copyright 2 cordless handsets Companion 49 DECT 49 Ne
54. engths of time There is an incoming call on the line Flashing on and off more quickly You have placed a call on hold Flashing on for longer than off A person has put a call on hold on that line On but not flashing You are connected on that line or the line is in use Off The line is free The T7316E telephone displays a set of icons in place of flashing prompts when it is connected to a system with version 3 5 or newer software If you connect a T7316E telephone to a system that is running previous versions the standard line indicators display The KIM also displays these icons Note that the KIM is only supported by BCM 3 5 and later software Active call The line is active and or you are Call forward The call on this line has A connected to this telephone ws been forwarded e Ringing A callis coming into this line A Active button The feature assigned to this button is active Hold The call on this line is on Hold Also used by Do Not 4 at this telephone Disturb System ring indicators If a line is set to appear and ring or just to ring the telephone provides the following ring indicators double beep every 10 seconds Indicates a camped call for you long single ring Indicates an external call shorter double ring Indicates an internal or a call being transferred brief single ring Indicates a redirected external call You cannot answer the call 3 beeps descending in tone Indicates a priority call
55. er supply Power test 2 Press TEST All the indicators on the telephone light and the telephone rings at maximum volume When the test ends the display shows Power OK The test continues for five seconds or until you press a button Buttons and Button test dial pad 2 Press TEST 3 Press each button to determine its function If the button you pressed uses an indicator it lights when you test the button 4 When you press the RLS button R1s button appears on the display 5 Press RLS twice to end this test Display Display test 2 Press TEST 3 Adjust the contrast level for the telephone display so you can clearly see the test results Enter a number to change the contrast or press DOWN and UP 4 Press OK or FEATURE to go ahead with the test During the test the display shows solid dark blocks and all the indicators next to the buttons on the telephone Any Busy Lamp Field BLF or CAP KIMs connected to the telephone must be completely lit Any information displayed on the BLF before the test started is lost 5 Press any button to end the test Headset Headset test 2 Press TEST You hear dial tone through the headset The volume resets to the default level during this test 3 Press any button to end the test Note The headset test is only available to telephones with a headset Speaker Speaker test 2 Press TEST You hear a page tone through the telephone speaker at the maximum volume The volume returns to it
56. ew new items Press 0 to return to the last viewed item 3 Press and to move through your items 4 Press volume button to view more information about an item To erase a Call Log entry Press HOLD while viewing an item or press the Erase display key To return a call from your Call Log 1 Display the desired number on your telephone 2 Edit the number if required You can add numbers for long distance dialing or line pool access or remove numbers by toggling with the volume button 3 Press a line button 4 Lift the handset Select the type of calls that will automatically be stored in your Call Log Activate feature FEATURE 84 Press to see the next setting Press HOLD to select the displayed setting Programming note You can also program which calls get logged under User Preferences in system programming Program a four digit password for your Call Log Activate feature FEATURE 85 To remove a forgotten password talk to your System Administrator Passwords are configured or reset under the General heading for the telephone record Store caller information for your current call in your Call Log Activate feature FEATURE 813 Change the first line of the display to the current time and date Activate feature FEATURE 806 Cancel feature FEATURE 806 Briefly display the time and date while you are on a call Activate feature FEATURE 803 ETSIISDN feature Record caller information at the central offi
57. features that can allow you to emulate some of the Business Communications Manager features After the routing and registration information is configured the handsets are configured in the same way as any other ISDN based telephone To have DECT capability you must have your system set to a compatible region The DECT Installation and Maintenance Guide provides detailed installation information for the DECT media bay module and the base stations and handsets The DECT handset offers default access to the features shown in the table below You can use the interactive keys to access features or you can dial the access codes Feature description Handset code Call second party during a call R internal or external number Recovery of first party during a call RI Toggle between two parties duringa R2 call 3 way conference call during a call R 3 Note Conference calls originated from the DECT handset are limited to one hour Call forwarding on busy 23 external number Cancel 23 Cancel all call forwarding 20 Call forwarding on no answer 22 lt external number gt Cancel 22 Immediate call forwarding to another 4 external number gt Cancel 4 extension including voice mail Voice Mail Press the Message Waiting Indicator and enter your password to access your messages Telephony Features Handbook 52 Using portable handsets T7406 cordless telephones This handset is based on the 7310 func
58. g portable Nandsets ooocrsonrrrrrarcr sn cara ena 49 GOMpanion ana DECGT aueuespedieREA NH DIqaTSENCERMPIe a x 49 Companion Ul a ee eS ROC a o e OY DE RC ae a 50 DECT handset feature ACCOSS Lu de dude Er y wee ERE Rude E eX ads 51 T7406 cordless telephones iicecesewsex xe eR x xe xy x eee x x 52 NetVision wireless IP telephones oooocccoocconorn et eens 53 Accessing features on the NetVision handset occoooooococon ooo 54 Telephony Features Handbook 4 Contents Features access by NetVision handsets 0000 0c ee eeeeeeaes 55 Display prompts and MessageS 20 cece eee eee eee eee 57 Common display Promple occ sivcissceideetdwtecasecbeerennntoemeedenes 57 Viewing Seve SOT VIGO Lou iud eate ack edge A a de ec de A 73 amp PODOM emer ete pA R eee ease ewe Reta waR ne 74 Report and record alarm codes og s ee ER ar aX ERR ERE AAA 75 Relocating telephones lt lt lt sunu uus RR Rex ce ckw ERRE GE AERE E 76 Moving digital telephones REA A AS PC 76 Moving IP telephones ao sascxesqa arcadas aa 77 A RS 78 I N 225555 T AA a 79 P0605792 03 List of features Programming memory DU ONS ooocooccon nnn 21 c reno ERA ee 21 LOBO memory DUO orar aura E ee d ER d bed bg ende req d mE qd 21 Erase memory DUO suere A as 21 minc ra EET I E e E EE 21 Adding external call features to a dial sequence 20 eee eee 22 B e CT TP E Sala 22 EN PP 22 P Loose di teeth
59. have the middle handsfree button P0605792 03 Using telephone features 17 One line display telephones Not shown M7000 T7000 M7100 M7100N M7208 M7208N M7324 T7316 12050 Software Phone some telephone models may not be available in all regions Refer to User cards on page 78 for a list of user cards available for the various telephones and peripherals The wireless handsets that can be used with the Business Communications Manager have more limited feature access These are listed in Using portable handsets on page 49 The wireless handsets supported on your Business Communications Manager include Companion Symbol NetVision the Business Series Terminals T7406 and DECT Each of these handsets has separate configuration documentation which describe which profiles they can be used with and the system settings that apply to each Telephony Features Handbook 18 Using telephone features Telephone features The table below defines the function of the various parts of a T7316E telephone Not all telephones have all the buttons in the same place the same number of memory keys or the same size of display Each user guide provides a button map for individual styles of telephones e TUE Em O E E ga M o e Ne Ill LLLI gw
60. he handset Call features are accessed through a display menu which is activated by the FCT button or by choosing the Feature function on the display menu and entering a feature code Single line prompts are displayed across the two lines of the handset display Details about accessing specific Business Communications Manager call features are contained on the NetVision Telephone Feature User Card Refer to the NetVision Phone Administrator Guide for information about changing the available features on the feature menu The following figure points out the keys you use to access the Business Communications Manager features on a NetVision handset Figure 2 NetVision Model NP 4046 300 handset features mue lam Displays feature menu NetVision Tal E User Login Select menu items End key to terminate call or feature Access feature menu Shortcut feature code access on an idle set Put calls on Hold and toggles between two calls Telephony Features Handbook 54 Using portable handsets Accessing features on the NetVision handset Preprogrammed features If the feature is on the Press FCT e display menu 2 Scroll down to the menu item you want 3 Press SND Send If you know the menu 1 Press FCT SND item number 2 Press the number s on the dialpad for the feature menu number Use the Display keys Press the left display key to access the menu 2 3 U
61. if the handset headset volume returns to a volume level set by the system or the volume set by the user Handsfree speaker volume returns to the default value set at the telephone after each call ends Select a distinctive ring to differentiate your telephone ringing from others nearby 1 Press FEATURE 6 2 Enter the ring type number 1 to 4 3 Press HOLD Programming note This feature may be overridden by line or Hunt group distinctive ring settings with higher priority ring patterns This feature can also be set for the telephone in system programming under User preferences Adjust the volume of your telephone any time it rings Press FEATURE 80 to make your telephone ring so that you can adjust the volume Change the first line of the display to the current time and date 1 Press FEATURE 806 to activate the feature Cancel feature FEATURE 806 P0605792 03 Using telephone features 25 Testing your telephone Use the following feature codes to test the hardware functionality of your telephone 1 To start all tests press FEATURE 805 then press NEXT until the display shows Handset Handset test speaker 2 Press TEST 3 Pick up the handset and listen You can hear dial tone through the handset at a maximum volume The volume is reset to maximum only while the test is in progress 4 Press any button to end the test Note The handset test is not available when a headset is plugged into the telephone Pow
62. ilent monitor will be used on the system by how many users and what password will allow supervision to occur if you have a service business hospitality services allows you to set up three types of telephones and various levels of access whether the programming for a telephone follows a telephone when it is moved somewhere else within the system digital telephones IP terminals what labels appear for features on the display General settings Feature settings Alarm set General settings Direct dial Access codes CAP KIM assignment General settings Silent monitor Monitoring Hunt Group calls on page 41 Hospitality General settings Feature settings Set relocation Moving digital telephones on page 76 General settings Nortel IP terminals Feature labels Remote access what sequence of digits the system is recognized as a legitimate call from a remote system user which line pools allow remote access which passwords the system recognizes as legitimate remote access calls General settings Access codes General settings Remote access packages General settings COS passwords Telephony Features Handbook 12 Using telephone features Individual telephone feature programming Do you want the telephone Programming DN XXX and related feature Access programming to have a call log password to have access to lines and line pools including how individual lines appea
63. ing volume 24 ringing service 42 routing service 42 Run Stop memory buttons 21 S saved number redial 34 services system programming 9 using features 42 set lock feature programming restrictions 15 set relocation 76 set restrictions feature programming restrictions 15 short tones 12 silent monitor system programming 11 using features 41 softkey display prompts troubleshooting 49 speaker testing 25 static time and date user programming 24 using features 45 supervisor silent monitoring 13 SWCA memory buttons 21 Netvision handsets 56 system programming 10 using features 30 switching between calls Companion 50 NetVision handsets 56 system programming alarm telephone 11 Answer DNs 10 background music 10 P0605792 03 Index 83 call back 11 call log space 10 call park system settings 10 camp on 10 conference 11 delayed ring transfer 10 dialing plan access codes 9 direct dial 11 directed call pickup 10 eCAP 11 held line reminder 10 hospitality services 11 hunt groups 10 incoming CLID 10 IP feature labels 11 lines 9 moving digital telephones 11 on hold 10 outgoing name display 9 page timer 10 page tone 10 receiver volume 10 remote access 11 restriction filters 9 service schedule programming 9 silent monitor 11 SWCA 10 system speed dial 11 Timers Call Park 10 voice mail 11 system speed dial CLID 10 Companion 50 Netvision handsets 56 system programming 11 using features 34
64. intercom button and dial to talk without the handset and if Automatic Handsfree is programmed on your telephone For external call enter the line pool or destination code before dialing Use one of the features that make dialing easier such as speed dial keys or redial Answer DNs Use answer DNs as auto dial buttons Auto Dial When there is no indicator beside the key press answer DN button for the person you want to call You can program memory buttons for one touch dialing to internal or external telephone numbers However you cannot program buttons that are assigned to lines answer DNs or handsfree 1 Press FEATURE 1 to program an external number Press FEATURE 2 to program an internal number 2 Select a memory button If you selected an external number press a line button or the intercom button If you selected the intercom button enter a line pool access code or a destination code 3 Enter the dialed number external or enter the extension number internal 4 Press oK or HOLD to complete the programming You can now make a call to that number simply by pressing the button Blocking programming You can block the user from being able to program memory keys by setting the restrictions for that telephone to partial or complete restriction Programming note If you enter external numbers ensure that you use the correct routing code This includes calls to another node on a private network The telephone also
65. intercom button as the facility on which to place the call Enter a line pool code or a destination code You tried to program redirection while the feature is in use Only one person can program line redirection at a time SWCA The requested SWCA code is being used by telephone XXX Choose another key position Message You are trying to call from your message waiting list The line that you are trying to use is in use by the identified user in your system You entered an invalid feature code Speed dial You have entered a code outside the code range 01 70 for system 71 94 for user based speed dials Move button You tried to move a line to a button that cannot be a line button such as an intercom button Handsfree Mute button or an answer button You entered an invalid line pool code or an invalid destination code Auto dial You are programming an internal auto dial button and have entered a number that is not an internal number on your system Enter a valid internal number If the number you are entering is a destination code use external auto dial Call park You have entered an invalid retrieval code Transfer You entered an invalid internal number Press RETRY and enter the number again On T7100 M7100 or NetVision telephone use the FEATURE 70 feature code to cancel the call and then retry Silent monitor The DN you entered is invalid for your system Press Observe to enter another hunt group telephone Page
66. isplay prompts Common display prompts Continued Display prompt Description of error or action Key NNN DNs SSS second DN XXX line number YYY second line number No avail SWCA No button free No call to park No call on 101 No calls waiting No free lines No last number No line to use No line selected No line selected SWCA The FEATURE 520 request was unsuccessful either because the telephone has no associated SWCA keys or all the SWCA keys for that telephone are associated with other calls Note If the call is an internal call and the destination set has a SWCA associated with the call and if the originating set requests that the call gets associated with a different SWCA then the destination telephone transfers the call to the new SWCA position If the destination telephone does not have a button programmed for the new SWCA position the call disappears from all SWCA button appearances and can only be retrieved by entering the corresponding SWCA code You tried to make receive or pick up a call when no line button was available Some features require you to have a button free Releasing calls can free up line buttons Message You have no line button free with which to reply to a message Call park You have tried to use Call Park with no active call on your telephone If the call you want to park is on hold reconnect to the call before you park it Call park There was no call
67. ity call In programming change the privacy setting for an external line assigned to the portable This does not give the ability to change the privacy setting on a call by call basis End a call or programming session System speed dial codes only No personal speed dial codes The portable directory can store up to 50 telephone numbers entered at the handset refer to handset user manual Use Hold to put one call on hold and speak to another caller or to receive a second call Can answer or retrieve SWCA calls and put them on hold by choosing the appropriate SWCA feature code Note If you want to assign SWCA codes to the handset they must be defined under Button Programming For easy access the codes for the assigned spots can be entered on the feature menu Briefly display the date and time when on a call or when feature status message is on the display of an idle phone Transfer a call to another telephone Answer an external call that is ringing on a line that has been placed into a Ringing Service schedule from any telephone in your system This feature does not work for a private line Make a voice call to another system telephone Voice calls made to a NetVision telephone are received as a ringing call Send and receive voice mail messages Log in to voice mail retrieve messages and manage voice mail preferences using keypad buttons P0605792 03 57 Display prompts and messages Use this
68. join your conversation Only two Business Communications Manager telephones and the external caller can take part in this kind of conference To send Hookswitch or DTMF during a conference call Either Business Communications Manager telephone engaged in a three way conference call over a Network CLID or DS trunk can issue a hookswitch or DTMF dialing request without leaving the conference This feature must be allowed in programming under Feature settings by the system administrator Note This feature is not available for i20xx telephones or Symbol NetVision handsets since they cannot receive long or short tones If you want the other set to hear DTMF tones during dial ensure that the Long Tones feature is active FEATURE 808 If you want to conference in someone through the trunk use the button marked Link FEATURE 71 Refer to Link on page 22 and Long Tones on page 22 for information about these two features Telephony Features Handbook 40 Using telephone features Private and public messaging You can send and receive messages and pages over your telephone system Note For information about using any of the CallPilot or IVR messaging for your system refer to the documentation for the specific application Note Some types of telephones cannot receive Pages Messages Auto hold on incoming page Page Send messages to other telephones and review and reply to messages received at your telepho
69. ks Refer to the JP Configuration Guide for details Telephony Features Handbook 34 Using telephone features Name and number blocking Saved Number Redial Speed Dial making a call Speed dial programming user speed dials Block the outgoing name and or number on a per call basis Activate feature FEATURE 819 Cancel feature FEATURE 819 Programming note You need to program the activation character for each type of line to ensure the central office understands the request Refer to the Telco features heading under Telephony services in system programming Save a number to redial later Tosave the number of a current call While on the call enter FEATURE 67 To redial the last saved number When your telephone is idle enter FEATURE 67 Programming note This feature is enabled disabled for each telephone under Set restrictions Blocking programming You can block the user from saving a number to redial by setting the restrictions for that telephone to partial or complete restriction Dial an external telephone number using an assigned two or three digit code There are two types of speed dial codes but you use them in the same manner System speed dial codes 01 to 70 or 001 255 can be used from any display telephone in the system These codes are assigned by your System Administrator User speed dial codes 71 to 94 are used exclusively at your telephone You can program these codes by assigning
70. ll the number again On T7100 M7100 telephones just lift the handset Otherwise press No or wait 30 seconds for Ring Again to expire Telephony Features Handbook 60 Common display prompts Common display prompts Continued Display prompt Description of error or action Key NNN DNs SSS second DN XXX line number YYY second line number Calling NNN PRIORITY LATER Call blocked Camped NNN CALLBCK Camp denied Camp to CANCL Cancel denied Can t ring again Cleared gt LINENAM NEXT CLI COPY INCOMP Conference busy Conf Resrce Full Denied in admin Dial voice call Wait for the telephone to be answered If no one answers press LATER to use the Ring Again feature or Message feature or press PRIORITY to make a priority call Priority Call You initiated the Priority call transfer to this local Priority call You tried to place a priority call to another telephone in your system The person you called has blocked your call The person at extension NNN has not answered the camped call The call has come back to you Press the line button or CALLBCK to reconnect to the call On T7100 M7100 telephones just pick up the handset to reconnect to the call Camp on You have tried to camp an internal call You can camp external calls only Camp on Dial the number of the internal telephone to which you want to camp the call Message You entered an invalid number when trying to ca
71. m In the table below the X indicates the type of calls that are handled at Answer DNs for each Answer key level Answer DN call response for Basic Enhanced Extended Prime set call capture X Overflow call routing calls X Call forwarded calls Ringing service calls Callbacks Blind transferred calls X X X KK x Other answer key calls Priority calls Voice calls All other calls X X X P0605792 03 Using telephone features 15 Telephone programming access constraints The Set lock variable under Set restrictions in each telephone record assigns programming restrictions to specific telephones There are three options You can allow access to all enabled feature programming Access restriction Allow access to program these features No restriction Partial Complete autodial buttons X x user speed dial numbers feature buttons moving line buttons changing dialing modes access to Voice Call Deny changing background music xX KK KK x x using Saved Number Redial Privacy Do Not Disturb use Ring Again use Call Forward all calls Send a message use Trunk answer activate Services All other features X PX X KK X X X X X X KK OK x x Telephone model feature access constraints The different styles of telephones also can determine which features can be programmed or used The T7000 and T7100 Business Series Terminals BTS do not have line or intercom buttons therefor
72. monitored you can choose to move to another Hunt group member OTHER join the current conversation JOIN exit the silent monitoring EXIT Silent monitor When you join a monitored call you can choose to move to another Hunt group member OTHER mute your telephone out of the current conversation this does not disconnect silent monitoring JOIN exit the silent monitoring EXIT Programming is busy or the feature you are trying to use is not compatible with the configuration of the telephone or line Silent monitor You tried to start a monitoring session on a telephone that does not support the feature Your telephone is connected to the telephone you are trying to call Check your active line buttons and return to that call Pickup group You are connected to the telephone that made the call you are trying to pick up This display appears if you are on a call to a colleague your colleague dials the number of a telephone in your pickup group and you try to pick up that call Call park The person you were talking to has parked your call You cannot park the same call Auto dial The memory allocated to auto dial numbers in your system is full Auto dial While programming external auto dial you erased the button by pressing HOLD or oK before entering any digits You have received a Ring Again offer from a call to an internal telephone Press the flashing internal line button or YES to ca
73. music assignment by setting the restrictions for the telephone to complete restriction Adjust the contrast of your display 1 Press FEATURE 7 2 Press a number from 1 to 9 depending on your telephone 3 Press HOLD to set your choice Programming note A default contrast setting is set through system programming under User Preferences for each telephone Choose a method of dialing 1 Press FEATURE 82 2 Press to select the mode described below 3 Press HOLD to store the mode Standard Dial Select a line then dial the number Standard Dial is always available even if another dialing mode is selected Automatic Dial Dial the number without choosing a line button first Your prime line is automatically selected for the call Pre Dial Dial the number then press a line button Edit the number by pressing the volume key before placing the call Programming note Dialing modes can also be set through system programming under User Preferences for each telephone dialing options Blocking programming You can block the user from changing the system dialing modes setting with this feature code by setting the restrictions for the telephone to partial or complete restriction Telephony Features Handbook 24 Using telephone features Language Choice Moving line buttons Receiver volume Ring type Ring volume Static time and date Press FEATURE 501 to select Primary Language for the telephone
74. ncel a message You cannot use Ring Again on your current call You can use Ring Again while you have a busy signal on an internal call or line pool request or while an internal call is ringing Message You cleared an external message from your message waiting list The message exists in your message center until you erase it there You attempted to allow CLI for an assigned line for more than 30 telephones Conference You tried to make a conference call but your system is handling the maximum number of conference calls 6 Silent Monitor The six conference resources on the system are already occupied This is a transient display that reverts to HG Member DN busy You are trying to use a feature but do not have access to it under administration Last Number redial The Last Number is not allowed Voice call Dial the internal number or press the internal auto dial button of the person you want to speak to P0605792 03 Common display prompts 61 Common display prompts Continued Display prompt Description of error or action Key NNN DNs SSS second DN XXX line number YYY second line number DND from NNN DND transfer DN Idle DRT Line001 Do not disturb PRIORITY Do not disturb CANCL RETRY JOIN Enter code Enter digits QUIT Enter zone ALL Exchanged Expensive route LATER OK Prime telephone The person at telephone NNN has forwarded a call to you using D
75. ncelling the feature Hot desking Forgotten password Temporarily transfer your IP telephone configuration to another IP telephone Ensure both telephones are on hook before attempting to activate or cancel this feature Feature constraint The headset mode does not get transferred Set up password and activate feature on the originating IP telephone Enter FEATURE 999 Press ADMIN Enter a new password or change an existing password and press OK Confirm the password and press OK Allow disallow hot desking as required by pressing CHANGE Press QUIT to exit NOB WN a Using hot desking 1 At the telephone you will be using to answer diverted calls enter FEATURE 999 2 Press DIVERT Enter the DN of the telephone you want to divert to this telephone A w Enter the password of the diverted telephone The buttons on your telephone will mimic the buttons on the diverted set The diverted telephone indicates that it has been diverted and it cannot be used until hot desking is cancelled Cancel hot desking You can cancel hot desking from either telephone Note Ensure that the telephone is on hook before cancelling hot desking There may be up to a 10 second delay after the call ends before the system will allow you to cancel hot desking This period can vary depending on the call type The diverted telephone displays a CANCEL prompt OR on the live telephone 1 Access FEATU
76. ne Page an individual telephone several telephones external speakers or the entire system A Hunt Group extension cannot be in a page zone Note Portable handsets cannot receive pages Program an external autodial sequence to insert a 1 5 second delay This may be either an Intercom Line an Assigned Line or a Line Pool Handsets without line buttons cannot have a Prime Line assigned In programming change the privacy setting for an external line assigned to the portable This does not give the ability to change the privacy setting on a call by call basis End a call or programming session System speed dial codes only No personal speed dial codes The portable directory can store up to 50 telephone numbers Put one call on hold and speak to another caller Transfer a call to another telephone Transfer a call using your portable telephone directory P0605792 03 Using portable handsets 51 Feature Description Trunk Answer Answer a ringing call for lines placed in a Service Mode Wireless Portable Change the language of the prompts that appear on the portable telephone Language Selection display Wireless Call Forward a call without ringing The portable user can answer a call but it Forward No Answer does not ring DECT handset feature access The DECT portable handset is an ISDN based system meaning that you cannot assign Business Communications Manager feature codes Instead it has a set of handset
77. ne Send a message to another telephone within your system Activate feature FEATURE 1 Cancel feature FEATURE 1 Blocking programming You can block the user from sending messages by setting the restrictions for that telephone to complete restriction View and reply to your messages 1 Enter FEATURE 65 2 Press and ff to view your message list 3 Press 0 to call the person who left you the message To erase a message 1 Press HOLD while viewing a message If this feature is enabled telephones with active calls that receive internal pages will have the active call put on hold for the duration of the page When the page message is finished the active call will be removed from hold Programming note This feature is enabled under Capabilities on the telephone record Business Series Terminals note If the active call is on mute when the page comes in it will not be returned to mute when the call comes off hold after the page Make a page announcement through internal and or external speakers optional equipment 1 Enter FEATURE 60 2 Press 1 for an internal page Press 2 for an external page Press 3 to page on both systems 3 Press 0 to page all zones Press 1 to 6 to page a specific zone Programming note Page is enabled on the telephone record under Capabilities You also can determine a page zone for the telephone under Capabilities Telephones can only belong to one zone If Page zone is set to none only p
78. nfo to log No log assigned No resume item Description of error or action The repeat call counter shown with time and date indicates the number of calls you have received from the same caller This call was answered at another telephone 227 This call was logged manually This call was not answered There are one or more items in your message waiting list and there are one or more new items in your Call Log Press FEATURE 806 to change the first line of the display to the current time and date You have viewed your last old log item and now you can view your new log items No information is available for the call No log space has been assigned to the telephone The resume item has been removed because of Autobumping repeat call update or log reallocation while you are looking at the Call Log Report and record alarm codes An alarm telephone display shows Business Communications Manager system alarm codes when they occur The installer assigns alarms to T7316 or M7324 N two line display telephones If an alarm message appears on the alarm telephone display it shows an Alarm number and a Time 1 Record the alarm number and time 2 Call your customer service representative and report the alarm code Telephony Features Handbook 76 Relocating telephones This section explains what happens when you physically move telephones within the system depending on whether you want the programming to follo
79. o Not Disturb Prime telephone The system has transferred a call to you from a telephone with Do Not Disturb turned on Silent monitor The current call on the telephone you are monitoring is either not a Hunt Group call or the call came in on a line key on that telephone Note You should not assign lines which are assigned to the hunt group to individual hunt group members Prime telephone No person answered this call so the system transferred it to you The telephone you are calling has Do Not Disturb turned on Press LATER to use the Ring Again or Messages features or press PRIORITY to make a priority call Priority Call The telephone you want to transfer to has Do Not Disturb active Transfer The person to whom you tried to transfer a call has Do Not Disturb active on their telephone Press JOIN to transfer the call Press RETRY to transfer the call to another person Press CANCL or the flashing line button to reconnect to the call On T7100 M7100 or NetVision telephones use feature code FEATURE 70 to cancel the call Feature button If you are checking a speed dial button enter the two digit speed dial code that you want to check Auto dial Enter the number you want to program selecting the line first if necessary exactly as if you were making a call Speed dial Enter the telephone number you want to program exactly as if you were dialing it normally When you are finished press HOLD or OK P
80. olleague s local number Your system administrator provides the dialing codes that you need to know to dial to the various destinations Programming note You determine routes dialout strings and destination codes under Call routing in system programming Note that a telephone must have a line or line pool assigned that allows the routing You can also set up routing in a way that will allow the system to send the call out on an alternate route if the first one is unavailable Automatically redial the last external telephone number that you dialed Enter FEATURE 5 Programming note Enable this feature in system programming under Set restrictions for each telephone Use a shared pool of lines to dial out 1 Enter FEATURE 64 or press an intercom button 2 Enter a line pool access code Ask your System Administrator for a list Programming note Programming line pools and codes includes assigning the line to a line pool under Lines programming assigning the line or line pool to the telephones that need to use it under Line Access in the telephone record and assigning a line pool access code under Access Codes PRI note All PRI lines must be assigned to line pools and then assigned to routes and the routes assigned to destination codes VoIP lines Voice over IP lines should be assigned to a single pool based on trunk type then provided with routes and destination codes These lines also require IP programming specific to IP trun
81. on on digital telephones T7316 and T7208 telephones have a separate mute button Handsfree button P0605792 03 Using telephone features 27 Handsfree mute tips Handsfree allows you to talk on your telephone without lifting the handset Mute allows you to block your side of the conversation from the person on the other end Wait for your caller to finish speaking before you speak The microphone and speaker cannot both be on at the same time Your caller s voice can be cut off if you both speak at the same time To prevent an echo keep the area around your telephone free of paper and other objects that can screen your microphone Turn down the microphone volume on your telephone to prevent feedback When you change the volume level both the microphone and speaker volume adjust Note The volume level of the handsfree speakers returns to the default volume defined by the telephone after each call Interruptions such as a tapping pencil can be loud enough to turn on your microphone and cut off your caller s speech Position the telephone so that any unavoidable local noise such as an air conditioner is behind it This position limits the amount of background noise To mute your end of the call press the active handsfree mute or mute button The indicator starts blinking Press the button again to open the microphone The indicator becomes solid f your telephone is set to put active calls on hold when a page
82. on this list are configured under General settings Nortel IP Terminals Time zone adjust Use this feature to reset a remote IP telephone in a different time zone from the Business Communications Manager to the local time zone rather than to the Business Communications Manager system setting 1 Enter FEATURE 510 2 Press CHANGE 3 Press to toggle between and minus 4 Enter the number of hours difference 5 Press OK Offset time zones For areas such as Newfoundland Canada where the time zone is offset from a full hour press the key to add 5 to the number of hours then press OK Note Daylight Savings Time changes The telephone is still configured to change when Daylight Savings Time occurs if the host Business Communications Manager is programmed to change Therefore if the telephone is in an area that does not change time for example Saskatchewan Canada you will need to readjust the time on your IP telephone at each time change You will also need to readjust the time if the IP telephone is in a time zone that changes and the Business Communications Manager is not for example if the telephone is in Alberta Canada and the Business Communications Manager is located in the business headquarters in Saskatchewan Telephony Features Handbook 48 Using telephone features Hot desking Hot desking Setting up originating telephone Hot desking Diverting to the target telephone Hot desking Ca
83. onference and the supervisor cannot break in The display briefly shows Conference busy and then reverts to this prompt NNN Idle Hunt group The hunt group member currently is not handling a call NEXT VIEW P0605792 03 58 Common display prompts Common display prompts Continued Display prompt Description of error or action Key NNN DNs SSS second DN XXX line number YYY second line number NNN lt SETNAME gt NEXT VIEW NNNNNNNNNNNNN VIEW OK NNN gt SSS CANCL RETRYJOIN NNN DND CALLBCK NNN no reply CALLBCK NNN gt SSS NNNNNNNN TRANSFR NNN TRANSFR NNNiiiii PRIORITY LATER NNN calling Button inquiry The display shows the directory number of the telephone and the assigned name Press NEXT to see the first line assigned to ring at the intercom button Press or press VIEW or VIEW to view a number that is too long to fit on the display Press oK when you have finished Transfer You are talking to the person you want to transfer the call to Press RETRY if you decide to transfer the call to another person Press RLS or JOIN to transfer the call Camp on The person to whom you redirected a call has Do Not Disturb active The call has come back to you Press the CALLBCK button or the line button to reconnect to the call On T7100 M7000 telephones just pick up the handset Transfer The person to whom you tried to transfer a call did not answer Press CALLBCK o
84. phone or how a feature will work at an individual telephone System feature control Programming related feature Access programming what numbers will be recognized by the system as legitimate dialing sequences what services are available on the lines used to make or receive calls which restriction filters will be available what time of the day or week services are available or blocked what name will display to someone receiving a call from you General settings Dialing plan and Access codes Lines Restriction filters Scheduled Services Service Schedules on page 42 General settings Telephony Features Handbook 10 Using telephone features System feature control Programming related feature Answering calls whether the receiver volume is determined by the system default setting or by the telephone default setting Note Handsfree volume always returns to the default setting on the telephone what type of calls rings for assigned Answer DNs how many numbers an incoming call must match with a system speed dial number to allow name display at the receiving telephone whether users can pick up calls directed at other telephones in specified ring group how much space you have in your call log to record incoming calls General settings Feature settings Receiver volume Receiver volume on page 24 General settings Feature settings Answer keys Answer DN answe
85. priority call ends unless you transfer the priority call in which case you must press the line button of your original call to reconnect Use DND FEATURE 85 or press BLOCK to reject a priority call Priority call The telephone you are calling is receiving a priority call at the same time or cannot receive priority calls Line redirection You have tried to redirect a line but another person has redirected that line Press or OVERRIDE to override the previous redirection and redirect the line Line redirection You can redirect calls only on individual lines You have no free line available to receive a call Release one of your current calls and try again to answer the incoming call Camp on The line that the camped call is on is in use or that line does not appear at your telephone Release the line or release an internal line P0605792 03 Common display prompts 71 Common display prompts Continued Display prompt Description of error or action Key NNN DNs SSS second DN XXX line number YYY second line number Release calls You tried to use a feature while you were on a call or had calls on hold Release the call or calls before using the feature Silent monitor You entered the silent monitor feature code on a telephone that already has an active call To continue you will have to put that call on hold or release it Restricted call The destination you selected for line redirection is res
86. r on the display line buttons to choose a specific line or function over which to send outgoing calls that are not dialed with a line pool or destination code to have more than two assigned intercom keys to display a number other than the DN to other telephones to display the name number or line number for an incoming call to automatically display the incoming caller ID to be able to receive short tones use an auxiliary ringer optional customer supplied equipment to be able Standard automatic or pre dial dialing to use which language on the display adjust the display contrast digital IP telephones only to use a specific type of ring when a call comes in to be restricted as to what type of calls features are allowed at the telephone to use restrictions on specific schedules have different restrictions on different lines to allow call forward to be active on an IP telephone while the telephone is unplugged to be moved General Call Log on page 44 Line access Telco features Call Display Information on page 44 Capabilities User preferences Dialing modes on page 23 Contrast adjustment on page 23 Ring type on page 24 Restrictions Telephone programming access constraints on page 15 Service Schedules on page 42 Capabilities Moving IP telephones on page 77 Answering calls be able to answer calls and monitor activity of up to eight other telephones allow handsfree so users can use a head
87. r restrictions on page 14 General settings Feature settings CLID match Alpha tagging passive CLID on page 44 General settings Feature settings Directed pickup Call Pickup directed on page 27 General settings Feature settings Call log space Call Log on page 44 Managing calls call park codes and assignment order how system wide call appearance SWCA keys are assigned Use Button programming to assign them what a caller hears if anything if you put them on hold whether background music is available for held calls hunt groups where users are assigned what order they receive calls on which lines the calls occur how many times the telephone rings before a call is transferred to voice mail or to the prime telephone whether the telephone alerts that there is a forgotten call on hold how long a call remains camped before alerting the originating telephone how long a call remains parked before alerting at the originating telephone how long a page holds on a telephone before dropping whether users receive a tone before a Page occurs General settings Access codes and Feature settings Park mode Call Park on page 29 General settings Feature settings SWCA controls System wide call appearances SWCA on page 30 General settings Feature settings On hold Hold on page 29 General settings Feature settings Background music Background Music on page 23 Hunt groups Monitoring H
88. r the flashing line button to reconnect to the call On T7100 M7100 telephones lift the handset to reconnect You are receiving an internal call from extension NNN forwarded by extension SSS You have an Answer button for extension SSS and an internal call from NNN is ringing on SSS This prompt remains on your display while you are on a call you have dialed To transfer the call press TRANSFR You are connected to an internal call Press TRANSFR to transfer the call The telephone you have called has no internal lines available Press LATER to use the Ring Again or Message features Press PRIORITY to make a priority call Priority call The telephone you want to transfer to is busy You are receiving a call from extension 221 P0605792 03 Common display prompts 59 Common display prompts Continued Display prompt Description of error or action Key NNN DNs SSS second DN XXX line number YYY second line number NNN_ QUIT BKSP OTHER JOIN OTHER LEAVE Access denied Already joined Already parked Autodial full Button erased Call NNN YES NO OK EXIT EXIT Continue entering digits Press BKSP to delete incorrect digits Press or OK when you have finished auto dial Continue to enter digits until the number is complete Press the volume bar or BKSP to erase an incorrect digit Press HOLD or ox when you finish Silent monitor While a call is being
89. remove yourself from a conference permanently Press FEATURE 70 The other two callers remain connected Some external lines may not support this feature Ask your System Administrator To put a conference on hold Press HOLD The other two callers can still talk to each other To split a conference Press the line or intercom button of one caller to consult privately while the other caller is on hold To re establish the conference Press FEATURE 3 To disconnect one party 1 Press the line or intercom button of the caller you want to disconnect then press RLS 2 Press the line or intercom button of the remaining caller to resume your conversation P0605792 03 Using telephone features 39 To independently hold two calls Press the line or intercom button of the first caller then press HOLD The second caller is automatically put on hold To re establish the conference Press HOLD to retrieve one call from hold press FEATURE 3 then retrieve the second call from hold Create a conference call by releasing privacy With a line programmed with privacy you can turn privacy off to allow another person with the same line to join in your conversation and form a conference All the rules for a conference apply but there is one line in use instead of the normal two This means that you cannot split a conference set up using Privacy 1 Press FEATURE 83 2 Tell the other person to press the line button and
90. restriction P0605792 03 Using telephone features 29 Managing calls When you answer a call you may have a number of choices about what you can do with the call You may need to park it or pass it on or put it on hold until you find out where it needs to go Call Forward Call Park Call Queuing Camp on Hold Send your calls to another telephone in your system 1 Enter FEATURE 4 2 Enter the extension number of the telephone where you want your calls transferred Cancel feature FEATURE 4 Programming note Automatic call forward settings are configured under Capabilities in system programming Blocking programming You can block the user from using call forward for all calls by setting the restrictions for the telephone to complete restriction Put a call on hold so that it can be picked up from any telephone in your system 1 Enter FEATURE 74 2 The display shows a three digit retrieval code 001 024 3 Note the code To retrieve a parked call from a telephone 1 Press an intercom button 2 Dial the retrieval code On T7100 M7100 telephones lift the handset and dial the retrieval code 025 Programming note System programming determines what the first digit of the Call Park code how long a call remains parked and in what order the codes will be assigned Set the Call Park code lead digit under Access Codes Set the park timer under Timers Set the distribution order Park mode under Feature
91. rictions for that telephone to partial or complete restriction Service Schedules Ringing service Restriction services Show active service schedules Enter FEATURE 870 on a control set to display the services that are currently active From a control set turn on one of six schedules for alternative ringing call answering arrangements from a designated control telephone 1 Enter FEATURE 871 2 Use NEXT to scroll to the schedule you want to active On one line display telephones press 3 Press OK to select the schedule 4 Press QUIT to exit On one line display telephones press RLS Cancel feature FEATURE 871 Services that turn on automatically display an asterisk before the name on the display You cannot manually activate or cancel scheduled services However you can override a schedule service by manually activating another schedule Programming note Ringing groups and schedules are defined under Service Schedules Ringing service You can also determine if the active service will allow the Trunk answer feature and if a second telephone can be assigned as a direct dial telephone For the latter feature to work the control set must be the same telephone as the assigned direct dial set for the system From a control telephone turn on one of six services for restrictions on particular lines or telephones from a designated control telephone You will be required to enter a password 1 Enter FEATURE 872
92. roup Enter the internal number of the telephone that is ringing You can use an internal auto dial button to do this If you decide not to answer a ringing call after you have activated Directed Pickup press FEATURE Pickup groupers is no call to pick up or the call has been answered or you have tried to pick up a call on a person s private line Trunk Answer The call that is ringing is on a line that is not in a Ringing Service You have used the Call Queuing feature without picking up the handset Auto Handsfree is not assigned to your telephone You must use the handset or press the handsfree button to answer a call Priority call The party you are calling has eight seconds to decide to accept or reject your priority call Line redirection Enter a valid line pool access code Auto dial Press the memory button you want to program Button inquiry Press the button you want to check Press FEATURE or EXIT when finished Move button The button you are trying to move is not a line button If you are trying to switch a line and a feature move the line to the feature button and not the feature button to the line Conference call You have activated the Conference feature with one call active and another on hold Press the held line to bring that person into the conference Telephony Features Handbook 70 Common display prompts Common display prompts Continued Display prompt Description of error or action
93. rvices 11 P0605792 03 Index 81 hot desking IP telephones 48 hotline 13 hunt groups Companion 50 monitoring 41 NetVision handsets 55 overflow constraints 14 system programming 10 incoming calls alerts 26 intercom 12 IP telephones feature constraints 16 handsfree mute buttons 26 moving 77 special features 47 IP terminal feature labels 11 K keep DN alive 77 KIM enhanced programming 11 L language Companion 51 NetVision handsets 55 telephone programming 12 user programming 24 last number redial NetVision handsets 55 telephone programming 13 using features 33 last number saved telephone programming 13 line pool NetVision handsets 55 using features 33 using Companion 50 line redirection telephone programming 13 using features 30 lines system programming 9 telephone programming 12 user programming 24 link Companion 50 external call features 22 telephone programming 13 logit 45 long distance call indicator 57 long tones external call features 22 lost calls troubleshooting 49 making calls common display prompts 57 using features 32 managing calls 29 MCID 45 memory buttons programming at the telephone 21 set features 18 messaging NetVision handsets 55 using features 40 moving digital telephones 11 moving IP telephones 12 moving lines 24 moving telephones 76 mute button location 26 Companion 50 NetVision handsets 56 set features 18 N name outgoing
94. s previously assigned level at the end of the test 3 Press any button to end the test Telephony Features Handbook 26 Using telephone features Answering calls If a call comes in on a line that has an appearance at your telephone you can simply press the line button if you have handsfree answerback enabled If handsfree answer back is disabled but handsfree is enabled press the Handsfree button then press the Line button Otherwise just pick up the handset and then press the line button If you are using a headset with T7316 and T7316E telephones you may need to press the headset button before you press the line button if the telephone is not defaulted to the headset There are three indications of an incoming call ringing can be turned off aline button icon flashing without or without ringing amessage on the display telephones without displays must have ring only active for the line Using handsfree and mute On the M series telephones handsfree and mute arre assigned automatically to the bottom right display memory button when handsfree is allowed at that telephone The T7208 and T7316 telephones only have handsfree assigned to this button since they have separate mute buttons The IP telephones and the T7316E have both a separate mute button and a separate handsfree button a LJ como Mute and handsfree buttons on T7316E telephones are below the dialpad Handsfree mute button default locati
95. se the direction keys to scroll up or down the menu to the item you want Press the right display key to select the menu item Unprogrammed features If the feature you l want is not on the 2 menu 3 4 Press FCT Find and select FEATURE on the menu usually item 1 Press SND Enter the feature code Shortcut to features FCT 1 lt feature code gt idle line or during call OR lt feature code gt SND idle line only Ending feature sessions Manually terminate a Press the END key feature Feature constraints The volume buttons on the NetVision telephone can only affect the volume of the handset These buttons cannot be used as a part of a programming session for Business Communications Manager features e NetVision handsets provide some system features such as Calling Line ID Hunt groups and Hospitality services The handset does not have a speaker so it cannot receive Pages Voice calls are received as regular ringing calls SWCA keys can be programmed to the handset but they have no appearances and can only be accessed by feature code P0605792 03 Using portable handsets 55 Features access by NetVision handsets Feature Description Call Center Agent Login Call Center Agent make Busy Answer DNs Twinning Basic Call Call Forward Call Forward Cancel Call Information Call Park Call Park Retrieve Call Pickup Direct
96. seconds to press a button in response to a display Call forward Your calls are being forwarded to telephone NNN Call forward There are several reasons why you can get this message For example you cannot forward your calls to a telephone that has Call Forward programmed to your telephone The last number you dialed or the number you saved for Saved Number Redial was a speed dial number that displayed a name instead of the number You dialed the number correctly but it is not visible While on a call you must either release the call or put the call on hold before you can program a feature button SWCA The requested SWCA code already has a call parked on it Choose another key position You entered the feature code for an application that is disabled The line you are trying to use to redirect calls is for incoming calls only Select an outgoing line Silent monitor The hunt group member is already being monitored P0605792 03 Common display prompts 63 Common display prompts Continued Display prompt Description of error or action Key NNN DNs SSS second DN XXX line number YYY second line number Intercom QUIT Intercom In use XXX Invalid code Invalid location Invalid number Invalid number CANCL RETRY Invalid number Observe Invalid zone LineXXX 01 45 Auto dial Enter the internal telephone number you want to program Line redirection You selected the
97. section to find the explanation for the prompts you see on your telephone The following tables show what the display reads and then provides a description of the message and or the required action e Common display prompts on page 57 e Viewing active services on page 73 e Call log prompts on page 74 Common display prompts These prompts can appear during general call features Common display prompts Display prompt Description of error or action Key NNN DNs SSS second DN XXX line number YYY second line number Double SS symbols indicate a long distance call May be available with Call Display services 01 9 Speed dial Continue entering the number you want to program You can change the number by pressing BKSP or the volume bar When you are CANGE BSSP A finished press HOLD or OK 3 parties only Conference call You are trying to add a fourth party to your conference call or to join two conferences together Release one call from the conference before adding another or keep the two conferences separate NNN 02 47 Call duration timer The display shows the last call you made or the total elapsed time in minutes and seconds on a current call XXX lt LINENAME gt Button inquiry The display shows the number and name of the line Press SHOW OK SHOW to view the redirection status of the line NNN Busy Hunt group The hunt group member the hunt group member is in a NEXT VIEW c
98. set or the telephone speaker instead of picking up the handset allow users to automatically answer a voice call without lifting the receiver or pressing a line button to belong to a pickup group Line access Answer DNs Answer DN answer restrictions on page 14 Capabilities Using handsfree and mute on page 26 Call Pickup group on page 28 P0605792 03 Using telephone features 13 Individual telephone feature programming Do you want the telephone Programming DN XXX and related feature Managing calls to allow the user to make priority calls to automatically send a Do Not Disturb DND message to callers to automatically put an active call on hold if the user chooses to answer another incoming call or make a call to be able to redirect lines necessary for call forward and call redirection to ring briefly if a redirected line receives a call to automatically put an active call on hold if a page comes through to forward incoming calls if the telephone is busy and or not answered to voice mail or a prime telephone to log all incoming calls or only specific types of calls Capabilities Priority Call on page 36 Do Not Disturb on page 37 Hold on page 29 Line Redirection on page 30 Call Forward on page 29 Page on page 40 User preferences Call Log on page 44 Making calls to allow the user to redial the last number answered to allow the user to dial the last number s
99. settings Answer the next call 1 Enter FEATURE 801 2 If more than one call is waiting priority is given to incoming external calls over callback camped or transferred calls Re route a call to another telephone and park the call 1 Enter FEATURE 82 2 Dial the extension of the receiving telephone You can set the duration a call will remain camped under Timers Temporarily suspend a call To retrieve a held call press the line button for the held call Press HOLD on the T7100 M7100 telephone to toggle between the two calls Telephony Features Handbook 30 Using telephone features Hold auto Hold exclusive Line Redirection System wide call appearances SWCA Note These codes are explained in detail on the SWCA User Card SWCA incoming call handling Set your telephone to automatically put a call on Hold when you pick up a second call or stop your telephone from doing so Default is Yes feature is on Enter FEATURE 73 Cancel feature FEATURE 73 Programming note Telephones which have system wide call appearance keys SWCA must have this feature active You can enable this feature for each telephone in system programming under Capabilities Temporarily suspend a call and prevent other telephones from picking it up FEATURE 79 or FEATURE HOLD Send calls arriving on an external line to another telephone outside your system 1 Enter FEATURE 84 2 Enter the external telephone
100. tVision 53 T7406 52 COS passwords NetVision handsets 55 using features 33 D DECT features 51 delayed ring transfer 10 destination codes 33 dial during active call DECT 51 dial pad display key equivalents 19 set features 18 testing 25 dial tone wait 22 dialing telephone programming 12 user programming 23 dialing plan 9 direct dial system programming 11 telephone programming 13 display contrast 12 set features 18 testing 25 display contrast 23 display keys dial pad equivalents 19 display menu NetVision handsets 34 display prompts call log 74 common 57 viewing active service 73 DN query NetVision handsets 55 do not disturb DND NetVision handsets 55 telephone programming 13 using features 37 E exclusive hold 30 F feature button 18 feature list IP telephones 47 feature programming restrictions set lock 15 features access constraints 15 ATA and analog access 46 Companion 50 DECT 51 NetVision handsets 53 programming memory buttons 21 set features 18 T7406 52 telephone programming 12 Unified Manager system programming 9 using 23 G group listening 28 H handling busy tones 36 handset speaker testing 25 handsfree answering calls 27 button location 26 model restrictions 16 telephone programming 12 handsfree answer back 12 handsfree button 18 headset button 18 testing 25 volume 24 held line reminder 10 hold button 18 telephone programming 13 using features 29 hospitality se
101. tered the wrong internal number or if the person to whom you are transferring the call is not available On T7100 M7100 or NetVision telephones use the FEATURE 70 feature code to cancel the call and then retry Line redirection The line you are trying to redirect cannot be redirected because the hardware does not support redirection Speed dial The system cannot dial the number stored Reprogram the number You received a Ring Again offer for a line pool Press the flashing internal line button or YES to use the line pool On T7100 M7100 telephones lift the handset Otherwise press NO or wait 30 seconds for the Ring Again offer to expire Voice call The line is open for you to speak P0605792 03 Common display prompts 73 Common display prompts Continued Display prompt Description of error or action Key NNN DNs SSS second DN XXX line number YYY second line number Your list full Your number Observe Message You tried to send a message but your list of sent messages is full Cancel one of the messages you sent if possible or wait until you have received a reply to one of those messages Silent monitor You entered your own DN Press Observe to enter another hunt group telephone Viewing active services These are the prompts you may get if you are viewing or changing your service scheduling Active services Display prompt Description of error or action lt
102. the Business Communications Manager Local handset administration and local status messages are English only Redial the last external number you dialed Access a system line pool Call the person who sent a message or your message center while you are viewing the message Review messages from different telephones including your message center Leave a message on the display of another telephone in your system Telephony Features Handbook 56 Using portable handsets Features access by NetVision handsets Feature Description Msg Waiting Prompt Mute Local Function Page Pause System Speed Dial Only Prime Line 1 C only Priority Call Privacy Release Speed Dial Switching between two calls System Wide Call Appearances Assign to open SWCA button Find oldest SWCA call Find newest SWCA call Time Display Transfer Trunk Answer Voice Call Make Voice Mail Text Prompt indicating a waiting msg Prevent other callers from hearing you Also you can mute incoming calls from ringing on a portable telephone Page an individual telephone several telephones external speakers or the entire system A Hunt Group extension cannot be in a page zone Note Portable handsets cannot receive pages Program an external autodial sequence to insert a 1 5 second delay Always an Intercom Line Make a priority call to another telephone However the handsets cannot receive a Prior
103. the line while you are using it The privacy setting is re established once you end your call or when you enter the Privacy feature code again Programming note Privacy is defined under the Lines heading for individual lines that allow this feature Target lines have this setting however since they are not external lines the feature does not work in the same way Blocking programming You can block the user from resetting the system privacy setting keys by setting the restrictions for that telephone to complete restriction Telephony Features Handbook 38 Using telephone features Conference calling You can establish a call between three people These codes allow you to control how the conference occurs and how it is handled Conference Make three way calls Establish a conference call between yourself and two other parties 1 Make or answer the first call 2 Put the first call on hold Make or answer the second call After the second call is connected press FEATURE 3 Press the line or intercom button of the first held call not required on the T7100 M7100 telephone Un RU 6 Press RLS to end the conference call Programming note Some system profiles also allow the system administrator to determine if a tone is heard by all parties when someone joins a conference This is set under Feature settings Each telephone that wants to use conference must have at least two intercom buttons assigned To
104. tions and can access all Business Communications Manager features except those requiring a microphone For instance pages cannot be received and incoming voice calls need to be set to ring The T7406 telephone assigns to a base station which can handle three telephones per base station The base station is connected to three ports on a station module Once the call transfers to the base station it is treated as a call on a physical line by the Business Communications Manager The following figure points out the features on the handset that allow the user to access Business Communications Manager call features Figure 1 System compatible handset features Two line display 6 memory and Display button line buttons Feature button Release button Hold button Detailed information about configuring the T7406 and using system features is included in the T7406 Cordless Telephone Installation Guide P0605792 03 Using portable handsets 53 NetVision wireless IP telephones The NetVision handset function is based on the M7100 T7100 telephone protocol and it can access most of the Business Communications Manager features in the same way However the handset has no line or memory keys and it does not have a microphone As well it cannot access the telephone functional features such as dialing mode and languages These functions are provided within the handset itself and are described in the user guide that comes with t
105. ton and entering the required feature code Enhanced CAP M73244CAP supports line appearances T7316E eKIM supports line appearances including multiple appearances of the same target line and hunt group indicators When you use remote access into a system whether through a line set with DISA or a DISA DN or a private network line you also need to use the asterisk key instead of the Feature key to access the features within that system T7000 and T7100 telephones do not support the handsfree feature The T7208 and T7316 have only handsfree assigned to the bottom display key Mute is assigned to a separate button The T7316E has both a separate handsfree and a separate mute button located under the dial pad Your system administrator will indicate which features are available to you Note Features in this guide are sorted according to function so that you can easily locate the function you want to program or use System telephones The following figures show the digital telephones that support the features described in this guide Each of these telephones comes with a user card that describes the telephone and any unique features The 12004 12002 and 12050 Software Phone users can use this handbook for feature references keeping in mind that the buttons may be in different locations than those shown on other telephones Refer to the table on the previous page Two line display telephone T7316E The T7316 does not
106. tricted System programming has a restriction configured for the call you are trying to make such as time of day restrictions for some calls Restricted call Transfer You cannot transfer the call because of telephone or line CANCL RETRY restrictions Ring Again Press YES to use Ring Again Press No to send a message YES NO EXIT Select a line Either you have no prime line or the prime line is in use or the line programmed for an auto dial number speed dial number or Hotline is in use Select a line and dial again Speed dial There is no line related with the speed dial number you are trying to use Select a free external line or line pool and enter the speed dial feature code again Select line out Line redirection Select the line used to redirect calls out of the system QUIT Select line s Line redirection Press the lines to redirect To release a line selection press the line to redirect again Press ALL to redirect all your lines QUIT ALL 2 E Cancel redirection Press the lines that no longer need redirection The lines light up when pressed After you cancel redirection for a line you cannot restore it by pressing the line again Press ALL to cancel redirection for all your lines When finished press HOLD or OK Select line s Line redirection Continue to press the lines to redirect Press HOLD or OK when finished ALL OK n Cancel redirection Continue to press the lines that no longer need redirection Press HO
107. unt Group calls on page 41 General settings Features Delayed ring transfer Transfer on page 31 General settings Features Held Line Reminder Hold on page 29 General settings Timers Camp on on page 29 General settings Timers Call Park on page 29 General settings Timers Page on page 40 General settings Features Page tone Page on page 40 P0605792 03 Using telephone features 11 System feature control Programming related feature Making calls how many system speed dials are available what numbers can be dialed with a two or three digit code after the speed dial feature code what number gets dialed to reach a remote voice mail system whether you can dial feature codes while you are on an active call or a conference call how many times a number called with the callback feature rings before transferring General settings Feature settings Maximum System Speed Dials System speed dials Speed Dial making a call on page 34 Telco features General settings Feature settings Force auto spd dial over ic conf Conference on page 38 General settings Timers Ring Again on page 36 Special telephones and telephone services which telephone is designated as the alarm set what system or external telephones are designated as direct dial sets and what number reaches these telephones which telephones with attached CAP or KIM modules are designated as enhanced CAPs how s
108. ure access constraints o oooocccccocco coco 15 System e A A d ode ead 16 Telephone IBSUUIBS cc hi icone 6 6OSR Neate bw SOG PREG Xd ec ROTTS VRES COTS 18 Telephone display and display keys 00 00 eee eee eee eee 19 Burtons WINONA aida dada 20 System ring INGIGAIONS sa dape a a A RR x Ra 20 WO TODO M AS uas verd koe AAA 20 Programming Memory DUTOAS is crroranrr rara RR AE RO ROG n 21 Setting up your telaphofi iiis cse me rs AA RRA AR 23 Testing your TSN PROMO uri da dde Bl da 25 DUCI E CU ETT TIT II CT E A E E E TT 26 as and MUIS anui LE RE SURE sede Behe RON d api PROC 26 Handstrea mule TIOS ics bes E Rb E RR SEL RR GA RAE NUR Gn 27 Other call answer features a cnn xam sh x xw A kiciwis 27 Mana ETE E E E E E SS EE E E ee e 29 CEE l E EE A EEE A TE E ns 32 Handing DUSFINES ceca ces exer Rx ER RR uiado ER riS RES dees a awe 36 Protecling your call IT eM EET 37 CoOnierenco CANINE conc acatee adds Guess ad hoe drid 38 Private and public messaging s sse or RR RR RR LIRE RARA 40 Monitonng Hunt Group EI seo icd pde ek itt d oe dc pac al Rd dob OR c AC Rd 41 Hospitality S LVICBS acides ees racs et a E ORG C Re EORR ow x deca 41 SEU NE PO VIE aid ER Sal eva ae HOD ACRI UN d GRON Dd AREA bids 42 Gall display SEIVIDESS 90645064 XVI creara dees dob c RUP qd Mass nes 44 ATA extension features 22 45 cca ccce er eeHe seh omae exce ox EEDE ee Rege x eo 46 IP telephone specific features 1a eo ed de acc d poen AA AR 47 Usin
109. use Make the call using normal methods or wait until a line is free Line redirection Press or ADD to begin redirection Press or REMOVE to cancel a previous redirection Message You have one or more messages and one or more new Call Logs Press FEATURE 806 to change the first line of the display to the current time and date The feature you tried to use requires you to be on an active call at your telephone This prompt also appears when information about a call is cleared by a system reset Message You tried to send a message to an invalid internal number or toa telephone that is out of service Message SHOW appears when you have remaining messages Press SHOW to review messages you have sent Press ADD to send a new message Message Enter the internal number of the telephone to which you want to send a message Voice call Your handsfree microphone is on the mute setting Press the button labeled Handsfree Mute or pick up your handset to respond to the voice call Move button Press the button of the line you want to move Press FEATURE or QUIT when you have finished moving lines Move button Press the button you want to move the line to Neither of the buttons is erased The lines or the line and feature switch places Silent monitor You entered the silent monitor feature code without picking up the handset and the telephone does not support Handsfree operation Telephony Features Handbook 66 Common d
110. w the telephone to the new location e Moving digital telephones on page 76 e Moving IP telephones on page 77 e User cards on page 78 provides a list of the user cards that provide information about using individual types of telephones and the features they can access Moving digital telephones You can move a telephone to a new location within the system without losing its programmed settings Set relocation automatic telephone relocation must be enabled in system programming This makes the internal numbers autodial settings and personal speed dial codes remain with the telephone when it is unplugged Note The set relocation feature applies to the digital telephones and ATAs only IP telephones such as the 12004 12002 and 12050 always retain their programming regardless of where you move them on the LAN or WAN Tips if set relocation is enabled Relocate existing telephones before new telephones are installed on the jacks This allows the moved telephones to retain their programming Plugging a new telephone into a jack from which another telephone was removed before the original telephone is reconnected to another jack will result in the programming transferring to the new telephone In this case when the original telephone is plugged into another jack it will receive default programming or the programming specifically entered for the DN record that corresponds to the new jack When changing a telephon

Avaya Business Communications Manager 200/400 (BCM 200/400) User's Manual

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