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Olivetti OFX 9700

1. Print the solution to a grid Press 5 and OK Select SUDOKU using the or a button Confirm withOK Select PRT SOLUT using the v ou a Select the level of difficulty EASY LEVEL INTERMEDIATE LEVEL DIFFICULT LEVEL EVIL LEVEL using the or a button Confirm with OK 7 Choose the grid you want by entering the number on the numeric keypad 1 to 100 8 Confirm with OK 9 Choose the number of copies you want by entering a number from 1 to 9 on the numeric keypad 10 Confirm with OK 11 The number of copies of the solution to the grid requested is printed oh dN OFX 9700 8 Games and entertainment 34 WLAN network You can connect your machine to a PC using a USB cable or make a wireless connection via radio with a PC or network Beware when you are using a wireless connection that certain items of medical equipment sensitive or security systems may be affected by the radio transmissions of your device in all cases please follow safety guidelines closely If you have a WLAN adaptor you can incorporate your machine as a network printer into a radio network This works only with an approved adaptor that you can obtain from our ordering department For further information contact www olivetti com Type of radio network A radio network or WLAN Wireless Local Area Network is created when at least two computers printers or other peripheral devices communicate with each ot
2. INSTRUCTION BOOKLET PUBLICATION ISSUED BY Olivetti S p A Gruppo Telecom Italia Via Jervis 77 10015 Ivrea ITALY www olivetti com Copyright 2009 Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements C The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice All rights reserved No part of this material may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or by any information storage and retrieval system without permission in writing from the Publisher OFX 9700 Dear customer For your security and comfort we urge you to carefully read the chapter Security page 1 before any use By buying this multifunction machine you have opted for a OLIVETTI quality product Your device satisfies the different specifications of a modern office automation tool This machine allows you to scan and fax in color and black and white to print and copy in black and white You can connect the OFX 9700 multifunction device to your PC Microsoft Windows 98SE ME 2000 XP Vista Install the software included to use the OFX 9700 multifunction device as a printer Besides you can scan edit and save documents through the PC You have a connection with a WLAN adaptor optional equipment to communicate with a
3. The name of your network will appear on the screen Enter the new name of your network and confirm with OK Exit this menu by pressing the wv key N A v 2827 SETUP WLAN PARAMETERS SECURITY OFX 9700 v 2826 SETUP WLAN PARAMETERS MODE Type in select the menu SETUP using the keys v or a and confirm with OK Select WLAN using the keys or and confirm with OK select PARAMETERS using the keys or and confirm with OK Select MODE using the keys or and confirm with OK The symbol gt gt tells you that your network is in active mode Select one of the modes and confirm with OK If you choose the AD HOC MODE the sub menu CHANNEL will appear enter a number between 1 and 13 and confirm with OK Y key SN Exit this menu by pressing the In an AD HOC network the devices communicate directly with each other without passing through an access point The speed of communication across the whole AD HOC radio network is as fast as the weakest connection in the network The speed of communication is also dependent on spatial distance between transmitter and receiver as well as the number of barriers such as walls or ceilings This parameter allows you to make your network secure 1 2 A 6 37 Type in select the menu SETUP using the keys vy or and confirm with OK Select WLAN using the keys or and confirm with OK select P
4. wl With the cover page m sender Name Name Company name Company name Email address Email address FAX Number Telephone number Fill out automatically Preview a Subject Comments Description Either the name of the page selected by default or the page you have selected to use You can enter information Sender concerning the sender You can enter information concerning the recipient If the word Auto is entered in one of the fields the field is updated during sending if the recipient is listed in the directory favorites a group or a distribution list Name of the cover sheet Destination Name Company Department This is an editing window with all the basic functions of a text editor so that you can enter a text which will be sent in the cover sheet The preview enables you to see the Preview of the model l cover sheet you are going to send Creating a cover page template Comments Creating a cover page creates a template which fields fax number comment subject and so on will be automatically filled by the Fax Application depending on the information provided for each recipient of a document To create this cover page template there are two major steps e First step Create a background image with the logos and the layout that you wish e Second step Add the field that you want to be displayed in the cover page fax number comment
5. 0 OFX 9700 Resolution setup The RESOLUTION parameter allows you to setup the photocopy resolution v 841 ADVANCED FCT COPY RESOLUTION 1 Choose the resolution with the buttons a or according to the following table Parameter Signification DRAFT Low resolution Standard resolution for documents AUTO l containing text and graphics QUALITY Optimal resolution for documents TEXT containing text PHOTO Optimal resolution for documents containing photographies 2 Confirm your choice by pressing the OK button A Zoom setup You can also setup the resolution by pressing the button The ZOOM parameter allows you to reduce or enlarge an area of a document by choosing the origin and the zoom level to apply to the document from 25 to 400 v 842 ADVANCED FCT COPY ZOOMING 1 Enter the desired zoom level with the Alpanumerical keyboard or choose among predefined values with the buttons and v 2 Confirm your choice by pressing the OK button Assembled copy setup v 843 ADVANCED FCT COPY ASSEMBLED The ASSEMBLED parameter allows you to assemble or disassemble your copies Enter the desired setting and confirm your choice by pressing the OK button Analysis origin setup lf you want you can change the origin of the scanner By entering new values for X and Y in mm X lt 209 and Y lt 280 you move the analysed area as shown on the diagram below Analysed area BEGIN OF SHEET y E
6. 14 A screen informs you of the installation progress Cajhen Teir Pro LL YADA 7 When the assistant finishes the welcome screen Setup Satun appears Companion Sate Pro L V200 IBS ee a AREATA Aaa ch PTET TTT TT Welcome to the InctalfS hield Wizard for Companion Suite Pro LL he Pro LL on your cox instetotees Wigard wi nyol Lomparson Su Ea 15 The Companion Suite Pro software is installed on your PC Canaj Sadie Pro LL iehall Sack Wirid 8 Click on the NEXT button to launch the installation of the COMPANION SUITE PRO kit on your PC 9 Before the files are copied on your hard drive you need to accept the proposed license agreement use the scroll bar to read the agreement entirely Caurrgpeenico Teir Pro LL Wee Licens Agreement H bey ba cree lha pasi if Who geeserserd iLL AGREERENT FUR THE J0FTWARE PLEASE BEAD THE TERMS AND CONDITIONS OF THIS LICENSE PAR EPULLY BEFORE OPENING THE SEALED ENVELOPE CONTALNING TRE 2OFTUARE GY UPERIIS THIS ENVELOPE YOU SIGNIFT TEAT TOU HAVE ACCEPTED THESE TERAS AND CONDITIONS re Pou do nok scoepe the terms of thie License fourm Ee unopened CO FUR peckaging as wall JATEA of the product You till be feimbursed the price you paid for the product Woe Peimbursements will be made for peeduects whose original ro at a in a an 16 Click on the CONTINUE button to copy the utilities aaa i cc ates j and PaperPort SE software that come along with EENE the kit
7. 3 Make the necessary changes in the window ADDRESS BOOK 4 Click on OK Modify a group 1 Select the group in the address book list 2 Cllick on PROPERTIES 3 Make the necessary changes 4 Click on OK Delete a contact or a group from the address book 1 Select the name of the contact or the name of the group you want to delete using the mouse 2 Click on DELETE AN Print the address book When a contact is deleted from the directory it is automatically deleted from any group in which it may be included 1 Click on PRINT The list of the address book is printed on the terminal if no contact is selected Import or export a directory Import a directory Importing a directory makes it possible to exchange address book entries between two devices without having to enter contacts one by one manually Directories can be imported from files in EAB format EAB files are automatically generated during export 1 Select IMPORT in the menu FILE of the window ADDRESS BOOK 2 Select the file to import click on OPEN Save your address book This operation lets you save your address book to a file in Csv format 1 Select EXPORT in the menu FILE of the window ADDRESS BOOK 2 Enter the name of the file and select the destination directory then click on SAVE Fax communications The fax communication enables you to send documents as faxes from the scanner of your terminal from the hard disk or from the scre
8. 4 Choose the paper tray AUTOMATIC or MANUAL with the buttons or then confirm with the OK button After step 1 you can directly enter the number of copies with the numerical OFX 9700 5 Choose with the buttons a or wv the printing option see examples below depending on the copy mode that you want Mosaic mode 1 Page to 1 2 Pages to 1 or 4 Pages to 1 Confirm with the OK button MOSAIC Copy mode Output 1 page to 1 ee 2 pages to 1 ieee Analyzed sheets 4 pages to 1 6 Adjust the desired zoom level from 25 TO 400 with the buttons or w confirm with the OK button 7 Adjust the desired origin values with the digital keyboard buttons or w then confirm with the OK button 8 Choose the resolution depending on the printing quality that you want DRAFT AUTO QUALITY TEXT or PHOTO with the buttons a or wv then confirm with the OK button 9 Adjust the contrast level with the buttons or v then confirm with the OK button 10 Adjust the desired brightness level with the buttons a or v then confirm with the OK button 11 Choose the paper tyoe NORMAL THICK with the buttons or w then confirm with the OK button Special setup for the copy Setups done through this menu become the device default setups after you confirm When the quality of the printing is not satisfying you can proceed to a calibration refer to paragraph Calibrate your scanner page 37 15 gt a Q O O 0
9. Please follow the procedure below a Launch MFMANAGER select New Fax click on the tab COVER PAGE and check the check box named WITH THE COVER PAGE b Click on the button NEw this displays a new window with the title CREATION OF THE COVER PAGE C Press the button OPEN in the toolbar change the file filter to fax and browse to the directory C Program Files Companion Suite Pro LM Documents FAX Temporary that contains the background image that you have created in the First step d Click on the button FIELDs in the toolbar a window pops up allowing you to add the fields on top of the background image e Click on the button SAVE to save the Cover Page template and exit this window f The window New Fax is displayed you can now choose the Cover Page template that you want to use When you double click the preview image in the lower right corner another window pops up giving you a preview of the cover page with the fields filled with the recipient s information SMS Communication Sending SMSs is via the modem of your Multifunction Laser For more details refer to the User Manual of your Multifunction Laser A Your PC Kit can be used to easily send faxes to a single recipient or to multiple recipients using the distribution groups The SMS service is available depending on the countries and the operators Communications being sent are monitored by means of the outbox the outbox log and the outbox memory i
10. Toner cartridge replacement Your machine comes with a current consumable management system It tells you if your toner cartridge is close to its end of cycle The following message will appear on your machine screen TONER NEAR END After this message has been displayed you are able to change the cartridge A To quit this screen press OK To replace the toner cartridge proceed as shown below When the following message Is displayed on the screen TONER EMPTY REPLACE lt OK gt 1 Press OK OPEN FRONT COVER REPLACE TONER 2 Stand in front of the device 3 Push on the left and right sides of the cover and pull it towards you 4 Raise and remove the toner cartridge from the machine OFX 9700 5 Unpack the new cartridge and insert it into the slot as indicated in the diagram below Poh aN 6 Close the cover The following message appears HAVE YOU CHANGED THE TONER lt OK gt 7 Press OK 8 When this message appears INSERT THE TONER CARD insert the smart card provided with the new toner cartridge as shown on the picture below iis 9 Await message appears PLEASE WAIT The smart card is read NEW TONER REMOVE CARD Remove the smart card from the reader your machine is ready to print again Issues with smart cards If you use a smart card that has already been used the machine will display PLEASE WAIT then REMOVE CARD ALREADY USED If you use a defective smart card the mac
11. 1 1 2 Installation OFX 9700 4 Take a paper stack pull the paper off and align it on a flat surface You can use paper weighing between 60 and 105 g m2 1 Remove the paper feed cassette completely 5 Put the paper stack in the feed cassette 200 sheets for 80 g m paper for instance 6 Put the feed cassette back in its location Cartridge installation 1 Stand in front of the machine 2 Push the left and right sides of the cover and pull it at the same time towards you 3 Unpack the new cartridge Gently roll the cartridge 5 or 6 times to distribute the toner evenly inside the 3 Setup the back side feed cassette stop by pushing cartridge Thoroughly rolling the cartridge will the PUSH lever A assure the maximum copies per cartridge Then adjust the lateral paper guides to the paper format by pushing lever B located on the left guide Adjust the length paper guide to the paper format by pushing lever C Sea 4 4 Insert the cartridge in its slot by pushing it until it clicks last move down as shown on the picture below A ie lt at i pO l oS 5 Close the cover 12 2 Installation Paper delivery stop Adjust the paper delivery stop depending on the format of the document to be printed Do not forget to raise the flap to pre
12. PRINT 1 Press on w enter 15 with the keypad v 12 DIRECTORY NEW GROUP The printing of the directory starts in alphabetical order 1 Press on enter 12 with the digital keypad 2 Enter the LIST NAME with the alphanumerical keypad 20 characters maximum confirm with OK 289 The printing is not possible on A5 paper 7 Directory OFX 9700 Ao aig Z 89 2 Games and entertainment Sudoku depending on the model Sudoku is a Japanese puzzle The game is in a grid format of three squares by three squares to be distributed in fields in zones of 3 x 3 Depending on the level of difficulty more or fewer numbers are already entered at the start of the game The aim of the game is to distribute the numbers 1 to 9 between the boxes in such a way that each number appears only once in each row column and in each of the nine grids There is only one solution Print a grid Press 5 and OK Select SUDOKU using the or button Confirm with OK Select PRINT GRID using the or a button Select the level of difficulty EASY LEVEL INTERMEDIATE LEVEL DIFFICULT LEVEL EVIL LEVEL using the or a button Confirm with OK 7 Choose the grid you want by entering the number on the numeric keypad 1 to 100 8 Confirm with OK 9 Choose the number of copies you want by entering a number from 1 to 9 on the numeric keypad 10 Confirm with OK 11 The number of copies of the grid requested is printed ahQO ND
13. for your machine in the format displayed and confirm with OK Exit this menu by pressing the E key T v 2823 SETUP WLAN PARAMETERS SUBNET MASK Type in select the menu SETUP using the keys v or and confirm with OK Select WLAN using the keys or and confirm with OK select PARAMETERS using the keys or and confirm with OK select SUBNET MASK using the keys or and confirm with OK The number of your subnet mask will appear in the format 000 000 000 000 Enter the new submask of your machine in the format displayed and confirm with OK Exit this menu by pressing the Q v 2824 SETUP WLAN PARAMETERS GATEWAY 1 2 Type in select the menu SETUP using the keys v or a and confirm with OK Select WLAN using the keys or and confirm with OK select PARAMETERS using the keys or and confirm with OK Select GATEWAY using the keys or and confirm with OK The number of your gateway will appear in the format 000 000 000 000 Enter the new gateway for your machine in the format displayed and confirm with OK _ Exit this menu by pressing the key v 2825 SETUP WLAN PARAMETERS SSID Type in select the menu SETUP using the keys v or a and confirm with OK Select WLAN using the keys or and confirm with OK Select PARAMETERS using the keys or and confirm with OK Select SSID using the keys or and confirm with OK
14. personal computer WLAN is an option working only with an original adaptor that you can obtain from your retailer You will find further information on our Internet website www olivetti com Thanks to its navigator and its multitask access it is powerful user friendly and easy to use The Fax OFX 9700 multifunction machine hereby described comes with a 600 dpi scanner and a black and white laser printer offering a printing speed of 16 ppm The Companion Suite Pro LL software provided allows you to use your OFX 9700 multifunction machine like a scanner and a printer from a personal computer It also gives you the possibility to manage your multifunction machine Consumables Refer to section Consumable specifications page 65 Dear customer OFX 9700 Contents Dear customer Consumables Security Security directives Positions of Safety labels on the machine Symbols for the main power switch Declaration of conformity Notice to Users in EU Countries Environment The packaging Batteries and rechargeable batteries The product Software use license Definition License Property Duration Warranty Responsibility Development Applicable law Registered trademarks Prohibited reproductions Installation Location conditions Cautions of use Paper recommendations Loading paper in the main unit tray Handling of paper Humidity control Use of envelopes EP Cartridge recommendations Terminal description Command panel Accessing terminal
15. subject and so on As mentioned before these fields will be filled by Fax application at emission time For the first step there are two methods to create the background image You can either e Option A Draw this background image in your preferred application such as Word Excel OFX 9700 OR e Option B Scan a sheet of paper containing the layout of the cover page Details about Option A and B e Option A Open the application that you want to use to edit the background Word Wordpad Draw the background image then print this document in the printer named Companion Suite Fax At that point the MFSendFax dialog is displayed Send FAX Emission Cover page Advanced options Cover page None Document Test Page Address books Recipients add another recipient v Telecopy MF Laser Name Add any recipient to the recipient list click on the tab ADVANCED OPTIONS select resolution FINE as shown below Send FAX Emission Cover page Advanced options Resolution Date time oO Send Later 3s12 21PM RE April 2006 fea Sun Mon Tue Wed Thu Fri 1 2 3 4 5 6 9 40 si 12 sia 4 16 17 18 19 21 23 24 25 26 Qf 28 Finally click on the button SAVE AS DRAFT in the lower right corner l The background image is created in the directory C Program Files Companion Suite Pro LM Documents FAX Temporary and h
16. 640 characters The SMS service is dependent upon the country and the service provider There is a special scale of charges for the 3 SMS service 4 SMS Parameters Presentation of the sender This setting allows you to show the name or the number of the sender when sending an SMS v 41 SMS SERVICE SENDER 1 Select the option WITH or WITHOUT presentation of the sender using the a or keys 5 2 Validate with OK 3 Toexitthis menu press N3 SMS Center transmission number This setting allows you to enter the transmission number for the SMS Server Your Internet provider will provide you with this number Press the gt key Write your SMS using the alphabetical keypad To do so an editor is at your disposal e for upper case letters use the key e to move inside the data entry field use v and e to move in the text from one word to another press CTRL and one of the navigator keys vy or 4 e to go to the next line use lt q e to delete a character by moving the cursor to the left use or C Validate with OK Dial the number of the recipient mobile phone or any other SMS compatible device in one of the following ways e dial the number using the digital keypad e enter the first letters of the recipient name e press the LH key until the required name appears names are classified in alphabetical order Your SMS may be sent to only one person or to several people To se
17. Commands panel Document feeder aa Paper output Smart card insertion point A Fold down stop a r F 4 zs a for paper 1 delivery Master USB connection Manual USB key input tray cS Manual paper feed Zs c setup guides a Paper tray Cartridge access cover Back side Paper jam cover Master USB connection USB key i Slave USB connection for PC Power supply cord connection Additional telephone cable socket Telephone cable socket On Off switch 2 Installation OFX 9700 1 2 3 31 28 30 32 e ee 26 RO l VJ VJ Wy Wy W O gt N 10 Key J JN N Z EA ea Bicone wD FT gt PORS if f VA GB GG N G li Jot i J Wy WD VWI L gt AN FD eS A a am Zz J V Vy VED W E e ES eA MN CAC C 21 2019 18 17 16 Screen Digital keypad Alphabetical keypad Key deletes the character to the left of the cursor Key lt input or line feed Key access to special characters Key Shift Key COPY local copy Key sending of an SMS Short Message Service sending of a fax 11 Key SCAN document analysis to a PC or a media USB key 12 Key STOP
18. PRINT stops the current PC printing 13 Key access to directory and quick dial numbers 14 Key line manual connection listen for tone during fax sending 15 Key multiple contact sending fax e mail or SMS Validation 16 Key 17 Key OK confirms the displayed selection 18 Key v menu access and navigation down the menus 19 Key C back to the previous menu and input correction 20 Key navigation up the menus 21 Key 22 Key ECO sets up the activation delay stops the current operation 23 Key W prints the functions list 24 Key color analysis mode selection 25 Key amp analysis resolution setup 26 Key contrast setup 27 Icon f SuperFine resolution 28 Icon j Photo resolution 29 Icon Fine resolution 30 Icon Lo colour mode 31 Icon activity on the telephone line 32 Icon gt Fax mode 33 Icon external answering machine mode 2 Installation OFX 9700 Accessing terminal menus All terminal functions and settings are available via the menu and are associated to a specific menu command For example the menu command 51 launches the printing of the functions list the functions list stores the list of all terminal menus sub menus and their identification number Two methods are available to access menu items a step by step method or a shortcut method To print the functions list
19. Press the You come back to the previous menu SELECTION to delete only one or several files located in the USB memory key Select with the or buttons the file to delete and confirm with OK A star appears on the left side of the file Repeat this step for each file you want to delete Analyse the USB memory key content After a period of inactivity your machine will return to the main menu To view the USB memory key again please proceed as follows v 07 MEDIA MEDIA ANALYSIS 1 Press on wv enter 07 with the keyboard 2 The USB memory key analysis is started 3 You can print or delete the detected files located in your USB memory key Refer to the previous chapters Save a document on a USB memory key This function allows you to digitise and save a document directly in the folder SCAN on a USB memory key The folder SCAN is created by the application Before digitalising adocument make sure that your USB memory key has sufficient disk space If not you can e delete manually the files see section Delete your files located in the key page 40 or e activate the option that deletes automatically the oldest files located in the SCAN folder see section Activate deactivate file automatic deletion ona USB memory key page 47 1 Place the document to be copied in the automatic document feeder face printed on the top 2 Insert the USB memory key in the USB connector of your multifunction devic
20. incoming and outgoing logs list the last 30 transmissions incoming and outgoing made by your machine OFX 9700 6 Parameters Setup 99 OFX 9700 Lock the machine This function prevents non authorized people from accessing the machine An access code will be required every time someone wants to use the device After each use the device will lock automatically Before that you have to enter a lock code A v 811 ADVANCED FCT LOCK LOCKING CODE If a code is already registered enter the old code before typing the new one 1 Presson vw enter 811 with the digital keyboard 2 Enter your lock code 4 digits with the keyboard confirm with OK 3 Enter again your lock code 4 digits with the keyboard confirm with OK 4 Quit this menu by pressing the e Lock the keyboard Everytime you use your machine you will have to enter your code 812 ADVANCED FCT LOCK LOCK KEYBD 1 Presson enter 812 with the keyboard Enter the lock code and confirm with OK 3 With the buttons or 4 choose WITH and confirm with OK 4 Quit this menu by pressing the Lock the numbers This function locks dialling and the numerical keypad is disabled Transmissions are only possible from numbers included in the directory To access the number interlocking option v 813 ADVANCED FCT LOCK LOCK NUMBER 1 Enter the four digit interlock code with the keypad 2 Press key OK to confirm 3 W
21. ingaan ida Pro LL Set ag i pipan r rala Vac tah val Ge yu Tiai the m ol the plus pce Peace na LU Not in the list You can make another search on the network by clicking on the REFRESH button Remark A hardware device may not appear in the EEA list in which case click on the NOT IN THE 2 Select REMOVE and ii hoice bv clicki LIST button The next window appears o S a catcere is Senne round on the NEXT button x Enter IP address or NetBIOS Name of the device paor Printer aT st Jiu on damea the pars a E j e iakin ha bhn Ligia r tiiaim Pui LL Geby Hanana e preemie Tet paragan leds pina me fe oaie malala Lace oe of lhe oii bair Cancel Haii Type the IP address or the NetBIOS name E tne ne a G of the hardware that you wish to add You can test the connection between the PC and the hardware by clicking on the TEST button Click on the OK button 4 Select what you wish to add from the hardware list Click on the NEXT button 5 The next window lists the different features of the rinter that are about to be installed Click on the 22 conr mation screen appears Click on OK button p l to continue the COMPANION SuITE PRO LL program NEXT button Add Wireless Printer Wizard re moval Ready to Install x You are now ready to proceed Click Next to automatically add a Laser Pro LL Network Printer in the printer folder or click Cancel to abort 4 A preparation screen app
22. number The remote fax will then transmit this document to all subscribers on the list Once the relay is activated by your fax and as soon as the document is received by the remote fax the document is printed before relaying to all subcribers on the list To activate relay from your fax machine 1 Insert the document to relay 2 Select 37 FAX BROADCAST 3 Enter the remote fax number where you will relay to or choose your dialling mode and press OK 4 Enter the relay list number used by the remote fax and press OK 5 You may enter the time you wish to transmit the document next to the current time and press OK 6 If you wish to modify the document feed type select one of the options FEEDER or MEMORY then press OK 7 If you wish you may enter the number of pages of your documents before transmitting The document in the feeder will be relayed either immediately or at a later time according to your choice to the remote fax which will relay the document 19 4 Fax OFX 9700 Fax answering machine The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them The A lt indicator light lets you know the state of your Fax answering machine e Light on the answering machine is on e Blinking your fax has documents in storage or is in the process of receiving faxes e Light off memory full the terminal cannot receive any more documents Yo
23. parameters your device install the Companion Suite LL software onto your PC with the necessary printer drivers The PC and all other devices must have their parameters set up to the same network as the multifunction machine All the details needed for setting up the device such as the network names SSID type of radio network WEP key IP address or subnetwork mask must match the specifications of the network You will find these details on your PC or on the Access Point To find out how to set up the parameters for your PC please consult the users manual for your WLAN adaptor For large networks please seek the advice of your network administrator You can be sure of perfect communication if you use an approved adaptor in conjunction with your PC All of the latest printer drivers for the approved adaptor may be found on our website together with further information www olivetti com A 35 9 WLAN network OFX 9700 Connect your WLAN adaptor Your machine belongs to a new generation of terminals that you can incorporate into a WLAN network using a WLAN USB key Your machine s network radio adaptor transmits data using the radio protocol IEEE 802 119 it can also be incorporated into an existing IEEE 802 11b network When connecting to your machine only use the approved adaptor Other transmitting or receiving adaptors may damage your device Irrespective of whether you use your machine in
24. the icon located on the desktop and check that the same information is displayed on the multifunction machine for instance the date MF Director This graphical Interface allows you to run the utilities and the software to manage your multifunction machine Graphical presentation Run the application by clicking on the MF Director icon located on your desktop or from the menu START gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL gt MF DIRECTOR COMPANION suite PRO Address book Settings By default MF DIRECTOR is displayed with dark blue rounded shape You can modify its shape and color by right clicking with the mouse Utilities and applications activation The COMPANION SUITE PRO graphical interface allows you to run the following utilities and software get HELP from the current documentation run the PAPERPORT software Doc Manager 10 x PaperPort File Edit view Item Tools Help SO lle S se VSS e Ee lid Fi a x b E D Poe My Documents ScanTo 3 My Documen ts My Music My PaperPort Documents _ Articles _ Bank Statements Business Cards Faxes _ Investments _ Photographs Presentations C Real Estate C Receipts _ Samples _ Samples PaperPort 11 Taxes _ We cm er Ba To run a software or utility contained in the COMPANI
25. 0 sheets maximum 60 g m 200 sheets maximum 80 g m 50 sheets A4 A5 Legal Letter 60 to 105 g m paper A4 A5 Legal Letter B5 exec A6 52 to 160 g m paper Master USB 2 0 port Wlan connection reader USB memory key reader Operating System Windows 98 SE 2000 ME XP Vista 32 bit 64 12 Maintenance Consumable specifications Toner cartridge Reference IM UNIT OFX 9700 Specifications are subject to changes for improvement without notice 65 OFX 9700 12 Maintenance OFX 9700 Customer Information As part of our continuing quest for total customer satisfaction all of our products are made with ease of use and reliability in mind lf after consulting your user manual you still require assistance you should contact our Call Centre Our personnel are highly trained specialists who can ensure that you receive the maximum benefit from your product 66 Customer Information
26. 1 Setup the top bottom margins offsets by 0 5 mm steps with the buttons and v 2 Confirm by pressing the OK button 3 Quit this menu by pressing the button Format paper setup This menu allows you to define the default paper format of the manual tray and the main tray You can also setup the default scanning width v 857 ADVANCED FCT SCAN amp PRINT PAPER FORMAT 1 Select the paper tray for which you want to define a default paper format with the buttons and v 2 Confirm by pressing the OK button 3 Choose the paper format with the buttons a or according to the following table Paper tray Available paper format MAN TRAY A5 A4 Legal and Letter AUTO TRAY A5 A4 Legal and Letter SCANNER LTR LGL and A4 4 Confirm by pressing the OK button 5 Quit this menu by pressing the button V S 17 OFX 9700 Fax This chapter describes all the fax processing and configuration functions You will also find a section describing fax mailboxes Fax transmission Print a header page A header page is stored in your terminal To send your fax using this header page you can print it at any time and fill in your details 1 Select 30 FAX HEADER PAGE 2 Select 301 LOCAL to print a header page according to the country configured on the terminal 302 INTERNAT to print a bilingual header page the language of the country configured on the terminal and English The sepa
27. 17 At the end of the installation you need to restart your PC to update the system files 10 Click on the YEs button 11 Click on the NEXT button Must rebootto complete operation ronsscansoysSoussvassvenssansssasesnsseaneeancsnsseanseascenseusne bdeennsenscuasopetcaceseasoeasseansencvaaseess C No will restart my computer later Do not remove the CD ROM from the reader Click Finish to complete the installation you can remove the CD ROM after you have restarted the computer 43 11 PC Features OFX 9700 18 Select your choice and click on the FINISH button 19 Your Companion Suite Pro kit is successfully installed on your PC You can start the multifunction machine s management software from the menu START gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL gt MF DIRECTOR or by clicking on the icon MF DIRECTOR located on your desktop It is possible to add LAN printers without installing the Companion Suite Pro software on Windows 2000 XP and Vista From the Windows menu Start gt Parameters gt Printers and faxes select Add Printer and follow the instructions on screen Connections Make sure that your multifunction machine is powered off and that the Companion Suite Pro CD ROM is inserted in the drive USB Connection The connection between the PC and the machine requires a USB 2 0 shielded cable no more than 3 meters long It is recommended to install th
28. ARAMETERS using the keys or and confirm with OK Select SECURITY using the keys or and confirm with OK Choose WITH or WITHOUT and confirm by OK If you choose WITH enter a password In a 64 bit security configuration the password must contain five characters exactly In a 128 bit security configuration the password must contain 13 characters exactly You may also enter the password using the hexadecimal system if this is the case For a 64 bit security configuration the password must contain exactly 10 hexadecimal characters For a 128 bit security configuration the password must contain exactly 26 hexadecimal characters Exit this menu by pressing the 9 WLAN network OFX 9700 v 2828 SETUP WLAN PARAMETERS HOSTNAME The machine name allows you to identify your machine on the network via a PC for example with the name PRINT NETWORK 1 1 Typein select the menu SETUP using the keys v or a and confirm with OK 2 Select WLAN using the keys or a and confirm with OK 3 Select PARAMETERS using the keys or and confirm with OK 4 Select HOSTNAME using the keys or and confirm with OK 5 Type in the desired name 15 characters maximum and confirm with OK 6 Exit this menu by pressing the e key Once your connection has been set up you must install the network printer driver Laser Pro LL Network on your PC so that you can print your documents Refer to
29. BR OF COPIES 1 Enter the wanted number of copies and confirm with OK At each document reception your fax will print the number of copies requested 97 6 Parameters Setup OFX 9700 Fax or PC reception This menu combined with a software program installed on your PC will enable you to select the machine you wish to receive the documents on e fax e PC e PC if available fax otherwise v 244 SETUP RECEPTION PC RECEPT For more details please refer to PC Features page 42 Received faxes reduction mode This menu allows you to reduce received faxes for printing This adjustment can be automatic or manual Automatic mode This mode automatically resizes received faxes To set automatic mode 246 SETUP RECEPTION REDUCTION 1 Select Automatic and confirm with OK 2 To exit this menu press Manual mode The machine proposes a 70 to 100 reduction Outside these values the machine beeps for error This fixed reduction will be used when printing received documents regardless of the used paper format To set the manual mode 246 SETUP RECEPTION REDUCTION 1 Select FIXED and confirm with OK 2 Enter the reduction value between 70 and 100 and confirm with OK 3 To exit this menu press Zj Technical Parameters As delivered your machine is preset by default However you may adjust it to meet your requirements by resetting the technical parameters To
30. CTOPOKHO Topruan nosepxHocre Visberante koHTakTa tes RESE FIRM E A HHO HAS Oe BAIA YTE KOGA AO 5 a Ta RIDAR TUET OCRSEUIT EAL Symbols for the main power switch In accordance with IEC 60417 this machine uses the following symbols for the main power switch means POWER ON means POWER OFF Declaration of conformity Notice to Users in EU Countries The C tagging attests to the product s compliance with the demands of the R amp TTE 1999 5 EC directive For users security in accordance with the 73 23 EEC directive For electromagnetic disturbances in accordance with the 89 336 EEC directive The manufacturer declares that the products are manufactured in accordance with the APPENDIX II of the R amp TTE 1999 5 EC directive 1 Security Declaration of conformity Environment Licence OFX 9700 Environment The preservation of the environment is of importance to the manufacturer The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products throughout manufacturing release use and disposal The packaging The green point logo indicates that a contribution is given to an approved national organization to improve the packaging salvage and recycling infrastructures To make recycling easier follow local rules and regulations concerning sorting and dispo
31. DRESS BOOK of the window MF OFX 9700 DIRECTOR 2 Select the terminal address book 3 Click NEW and select GRouP in the displayed menu NAME Workgroup FAX Select the members New contact Erase Properties 4 Enter the name of the group The group may consist of contacts from the address book or new contacts 1st case group members are from the address book Click SELECT THE MEMBERS The selection window is displayed Address book Select members Members Name 33123123113 123456 Select a contact or a group in the zone ADDRESS BOOK click on to add a contact to the group you can also double click on it Click on OK 2nd case adding new contacts Click on NEw then add the personal data of the new contact as in the procedure for adding a contact 5 As soon as the group is complete click on OK The new group is added to the list 49 11 PC Features OFX 9700 Manage the address book When you are working in the directory you can perform different operations print a list of contacts in your address book delete a contact or a group in your address book search for a contact or a group of contacts in the address book using the first letters of the name check the datasheet of a contact or a group in order to modify it Modify the information related to a contact 1 Select the contact whose data you want to modify using the mouse 2 Click on PROPERTIES
32. ER or MEMORY and press OK 7 If you wish you may enter the number of pages of your document before transmitting and confirm with OK In the case of an immediate transmission the document is sent immediately If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time MBX polling from a remote fax 36 FAX MBX POLLING 1 Enter your subscriber s number for MBX polling or choose your dialling mode and confirm with OK 2 Enter the subscriber MBX number and press OK Enter this MBX access code and press OK 4 lf you wish to delay the poll time enter the departure time next to the current time and press OK As soon as the remote fax is subscribed either immediately or later the document s in the remote fax MBX are receveid in your fax Please check for remote fax compatibility Deposit and Polling GO You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function Setting the machine for document deposits you must define the type e SIMPLE it may be polled only once from the memory or feeder e MULTIPLE it may be polled as many times as necessary from the memory Setting the machine for polled documents you must define the poll number then depending on the type of poll you may e launch an immediate poll OFX 9700 e program a d
33. ING CALL NUMBER 1 Using the keys and a within the navigator select the subscriber from the directory If the function WITHOUT is selected the menus 392 and 393 will not be included in the functions overview when it is printed out refer to Setting the re direction contact page 20 Printing rerouted documents page 20 and Printing the functions guide page 29 Make sure that the subscriber exists in the directory refer to paragraph Directory page 32 2 Quit this menu by pressing the X Printing rerouted documents 393 FAX REROUTING COPY 1 Using the keys and within the navigator select the COPY option local printout of the information relayed to your device either WITH or WITHOUT 2 Confirm with OK 3 Quit this menu by pressing the Rerouting fax messages to a USB memory key This function allows you to reroute received fax messages to a USB memory key connected to your terminal The USB memory key then becomes the terminal reception memory Fax messages that are rerouted are therefore saved on the USB memory key with format Tiff and are named as follows l FAXYYMMDDHHMMSS where YYMMDDHHMMSS corresponds to the fax reception date and time You can also print fax messages rerouted to your USB memory key automatically by activating menu 052 PRINT 20 PS LL 0 lt f Activating rerouting A v 051 MEDIA FAX ARCHIVING ACTIVATION Before activating this funct
34. Maintenance Code OD Transmission failed Ask the sender to resend the document Code 13 Memory full Your fax can no longer receive since its memory is full There are too many received unprinted documents or too many documents in the transmission line Print the received documents and delete or transmit immediately the documents in the transmission line Code 14 Memory full Received document memory full Print all received documents Code 15 Unknown mailbox number You wish to deposit a document in a subscriber s mailbox The mailbox number does not exist Code 16 No Relay Bcst list Nr x You requested a document relay from a remote fax but the fax has not programmed the list of subscribers requested Code 17 Unknown mailbox number You wish to recover a document from a subscriber s mailbox The mailbox number does not exist Code 18 Relay Bcst impossible You requested a document relay from a remote fax which does not have the relay broadcast function Code 19 Subscriber has stopped The communication has been stopped by your subscriber Example a fax wanted to poll your fax but there is no document deposited Code 1A Disconnected The transmission has not started The telephone line is busy Code 1B Transmission failed During transmission start again During reception ask your subscriber to resend the document Code 50 Server error Check the number configured for the SMS server or a communicat
35. ND OF SHEET v 844 ADVANCED FCT COPY ORIGIN 1 Select the X and Y coordinates with the buttons a2 Ol v 2 Setup the desired coordinates with the digital keyboard or the buttons a and vw confirm your choice by pressing on the OK button Contrast setup The CONTRAST parameter allows to choose the photocopy contrast v 845 ADVANCED FCT COPY CONTRAST 1 Setup the desired level of contrast with the buttons a and v confirm by pressing the OK button 2 You can also directly setup the desired contrast with the button press several times on this button until the desired setup without using the Menu 845 3 Quit this menu by pressing the Brightness setup The BRIGHTNESS parameter allows to lighten or darken your original document v 846 ADVANCED FCT COPY LUMINOSITY 1 Setup the desired brightness with the buttons and v 2 Confirm your choice by pressing the OK button 3 Quit this menu by pressing the button Paper type setup v 851 ADVANCED FCT SCAN amp PRINT PAPER TYPE 1 Select the paper NORMAL or THICK that you use with the buttons and v 2 Confirm your setup by pressing the OK button 3 Quit this menu by pressing the button 16 3 Copy Paper tray selection The Automatic selection can have two meanings depending on the paper format defined on the paper trays The following table describes the different cases Default tray Tray used for copy Selectio
36. ON SUITE PRO kit place the cursor on it and left click with the mouse 46 11 PC Features MF Monitor Graphical presentation Run the application by clicking on the MF Monitor icon located on your desktop or from the menu START gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL gt COMPANION MONITOR Monitor From this screen you can monitor the information or configure your multifunction machine from the tabs COMPANION Presents the multifunction machine screen CONSUMABLES Displays the consumables status SCAN TO Scan Mode and Resolution parameters setup these parameters will be taken into account when clicking on the SCAN button from the machine Display the consumable status The following information will be available from the Consumables tab current consumables status number of printed pages number of scanned pages Monitor OFX 9700 Scan To The setup of this tab becomes the default setup for the scanner The function SCAN To can only be used if the application is running If this is not the case activate it 1 Select the SCAN To tab 2 Select one of the possible choices colour grayscale black and white 3 Select the scanner resolution 72 dpi to 4800 dpi 4 Confirm your choices by clicking on the OK button Remark Monitor Companion Suite Pro LL functionalities Document analysis The document analysis can be carried out in tw
37. Pro LL 33123123113 123456 No recipient 3 Enter your message in the field CONTENT OF MESSAGE provided for this purpose You can use the buttons and the smiley located to the left of the input field to customize your message or to automatically insert the date and time 4 To send your SMS to a contact enter his her number in the field TELEPHONE NUMBER of the part CONTACTS and click on W or select a recipient or group from one of the directories in the field CONTACT LIST and click on Repeat this operation as many times as necessary use the button amp to delete a contact from the list of contacts 5 If necessary adjust the advanced parameters to send later or give priority to the SMS by pressing the button OFX 9700 ADVANCED PARAMETERS Options Schedule U Activate deferred emission 3 57 29 PM a April 2006 Sun Mon Tue Wed Thu Fri 23 S we G 2 9 40 Ai Tee tee Ae 16 17 18 19 21 23 24 25 26 27 28 30 6 Click on OK to send your SMS to all contacts in the field List OF RECIPIENTS Your send request can then be checked if necessary in the outbox Follow up of SMS SMS communications are monitored by means of an outbox asent item memory an outbox log These services make it possible to have complete information on the terminal activity with regard to communications The outbox log is automatically printed when its contents fill an A4 page After thi
38. SMS messages you have sent The information in the sent item memory is the SMS recipient the date of creation of the SMS the date of sending of the SMS the size of the SMS SMS Parameters Access to SMS parameters 1 Click the icon SMS of the window MF DIRECTOR 2 Select TOOLS gt OPTIONS gt SMS 3 Make any adjustments required in relation to the description of the parameters above and validate with OK Description of the tab LOGS AND REPORTS Logs and reports Reception Mi Automatic printing of a received document mi Frint a reception report vi Automatic printing of a reception log Emission Automatic printing of the sent document Print the send report Print the send log Aumacon Ofer printing ofa The Phe SMS isautomaticalyprnied is automatically printed sent document when it is sent 58 11 PC i Maintenance Service General information AN To ensure that your machine is kept in the best conditions it is recommended that you periodically clean the inner parts For your safety it is imperative to refer to the security directives presented in chapter Security page 7 Please respect the following rules while using this machine Do not try to lubricate the device Do not apply vibrations to the machine Do not open the cartridge access cover while printing Do not try to disassemble the machine Do not use paper which would has stayed in the tray for too long
39. WORK printer to print via the WLAN connection A The LASER PRO LL printer becomes the default printer when the Companion Suite Pro software is installed 48 11 PC Features Address book The address book enables you to store the numbers of the contacts you call the most frequently The purpose of this function is to facilitate dialing your contact s number when you want to send an SMS or fax If you want you can print the list of numbers stored in the Directory You also have the possibility of creating groups of contacts from the Address book Like this you can group together all contacts from for example a given company or the same service etc to which you frequently send common documents Add a contact to the terminal address book 1 Click on the link ADDRESS Book of the window MF DIRECTOR The address book is displayed on the screen Pis ft Vise Prw E MFPrinter Laser Pro LL 2 Select the terminal address book 3 Click on NEw and select CONTACT in the displayed menu The input window for the contact data is displayed 8 NAME 33600 v WITHOUT ASSOCIATED KEY 4 Enter the contact name as well as the fax or GSM telephone number the fax transmission rate with this person the associated quick dial key and the default transmission format Pdf or Image Click on OK The new contact is added to the list Add a group to the terminal address book 1 Click the link AD
40. a report is given when the transmission was properly performed or when it is completely abandoned but there is only one report per request e WITHOUT no transmission report however your fax will note all transmissions that took place in its log e ALWAYS a report is printed with each transmission e ON ERROR a report is printed only if the transmission failed or is abandoned With each transmission report from memory a reduced version of the first page is automatically reproduced To select the report type 7231 SETUP SEND SEND REPORT 1 Select the required option WITH WITHOUT ALWAYS or ON ERROR and confirm your choice with OK 2 To exit this menu press Document feed type You may choose the way you want to feed your documents e from memory transmission will take place only after memory storage of the document and dialling It allows you to get your originals back quickly to free up the machine e from the feeder of the sheet feed scanner transmission will occur after dialling and paper scanning It allows transmission of larger documents To select the way you want to feed your documents v 232 SETUP SEND MEMORY SEND 1 Select the option MEMORY or FEEDER and validate your choice with OK In feeder mode reduced images will not appear on the transmission report 2 Toexit this menu press 96 6 Parameters Setup Economy period This function allows you to defer a fax t
41. an infrastructure or ad hoc network you must set up certain network and security parameters for example the Service Set ID SSID and the WEP key These must match the network s specifications 1 Plug your WLAN USB key into the USB port of your machine Configure your network We recommend that the settings of your WLAN network should only be changed by a person with a good knowledge of the configuration of your computer Creating or rejoining a network v 281 SETUP WLAN ASS CONFIG 1 Typein select the menu SETUP using the keys v or a and confirm with OK 2 Select WLAN using the keys or and confirm with OK 3 Select ASS CONFIG using the keys or a and confirm with OK 4 Select NEW NETWORK using the keys or a and confirm with OK If you choose an exisiting network steps 5 A N and 6 and possibly 7 are carried out automatically 5 SSID appears on the screen enter the name of your network using the numerical keypad pressing the keys one after the other until you obtain the name you want 32 characters maximum and confirm with OK 6 AD HOC MODE or INFRA MODE appear on the screen Go back to the beginning of the chapter and make your choice Select one of these modes and confirm with OK f you choose AD HOC mode the sub menu CHANNEL appears enter a figure between 1 and 13 and confirm with OK 7 WITHOUT SECURITY or WITH SECURITY appear on the screen Select the optio
42. appears on the screen 39 OFX 9700 COPIES NUMBER appears on the screen enter the desired number of copies with the digital keypad and confirm with OK Select the printing format A4 or 10x15 and confirm with OK Select the printing format THICK or NORMAL and confirm with OK to start printing 5 Quit this menu by pressing the Delete your files located in the key You can delete files located in your USB memory key v 06 MEDIA DELETE MANUAL 1 Insert your USB memory key on the front side of your machine respecting the way of insertion MEDIA ANALYSIS appears on the screen 2 Select DELETE with the or buttons and confirm with OK 3 Select MANUAL with the or buttons and confirm with OK 4 You have three possibilities to delete your files ALL to delete all the files located in the USB memory key Select ALL with the or buttons and confirm with OK You come back to the previous menu SERIE to delete a series of files located in the USB memory key Select SERIE with the or buttons and confirm with OK FIRST FILE and the first indexed file appears on the screen Select with the or buttons the first file of the series to delete and confirm with OK A star appears on the left of the file LAST FILE appears on the screen select with the or buttons the last file of teh series to delete and confirm with OK A star appears on the left side of the file
43. as the file extension fax 55 11 PC Features OFX 9700 e Option B Launch MFMANAGER select NEW Fax select the scanner source as shown below Send FAX Emission Cover page Advanced options Sources Address books SEEM MFPrinter Laser ProLL we gt Add another recipient v o 33123123113 Name Fag N Please place the documents to fax on the scanner Add any recipient to the recipient list click on the tab ADVANCED OPTIONS select resolution FINE as shown below Eimitsion Cover page Advanced options Fj sanii i Narma Name Company mare Company mame Email address FAX Murnber f Emailaddress FAX Number Telephone mumier Sunject Gommers Finally click on the button SAVE AS DRAFT in the lower right corner l The background image is created in the directory C Program Files Companion Suite Pro LM Documents FAX Temporary and has the file extension fax Whether you choose Option A or B you end up with a background image with extension fax which is located in C Program Files Companion Suite Pro LM Documents FAX Temporary Youcan now proceed to the second step right below For the second step Now that the background image is created in directory in C Program Files Companion Suite Pro LM Documents FAX Temporary you can add the fields on top of the background image
44. buttons and confirm with OK The printing is started automatically SERIES to print a series of files located in the USB memory key Select SERIES with the or buttons and confirm with OK FIRST FILE and the first indexed file appears on the screen Select with the or buttons the first file of the series to print and confirm with OK A star appears on the left side of the file LAST FILE appears on the screen Select with the or a buttons the last file of the series to print and confirm with OK Press the COPIES NUMBER appears on the screen enter the desired number of copies with the Print your documents The printing is not possible on A5 paper digital keypad and confirm with OK format Select the printing format A4 or 10x15 and confirm with OK Select the printing format THICK or NORMAL You can print the stored files or a list of the files located in and confirm with OK to start printing the USB memory key Print the list of files located in the key SELECTION to print one or several files i located in the USB memory key To print the list of files located in the key Select with the or a buttons the file to print v 01 MEDIA PRINT DOC LIST and confirm with OK A star appears on the left side of the file 1 Insert the USB memory key on the front side of the Repeat this step for each file you want to print machine respecting the way of insertion Press the 2 MEDIA ANALYSIS
45. cause by opening or removing the lids you could expose yourself to two hazards APPAREIL A RAYONNEMENT LASER DE CLASSE 1 The laser beam can cause irreversible eye damage CLASS 1 LASER PRODUCT LASER KLASSE 1 PRODUKT Avoid contact with powered parts because it can lead to electrical shock with PRODUCTO LASER DE CLASE 1 APARECCHIO LASER DI CLASSE 1 unfortunate consequences For installation conditions and safe use precautions refer to chapter Installation page 6 1 Security Declaration of conformity Environment Licence OFX 9700 Positions of Safety labels on the machine The device has warning labels at the positions shown below For your safety you must never touch these surfaces when you remove a paper jam or when you replace the EP cartridge S A CAUTION Hot surface avoid contact ATTENTION Surface chaude Evitez tout contact ACHTUNG Hei e Oberfl che Kontakt vermeiden ATTENZIONE Superficie calda Evitare il contatto PRECAUCI N No tocar Zona muy caliente VOORZICHTIG Heet oppervlak vermijd contact F RSIKTIGT Het yta R r ej FORSIGTIG Varm overflade undg ber ring FORSIKTIG Varm overflate AUNT TVA AYLVA LAYLA unng kontakt OSTRZE ENIE Gor ca powierzchnia nie dotyka CUIDADO Superficie quente Evitar contacto POZOR Hork povrch nedot kat se FIGYELEM Ne rintse meg a forr fel leteket T RKE Kuuma pinta l koske O
46. character recognition software OCR Configuration requirements The minimum configuration requirements for personal computer are your Supported operation systems Windows 98SE Windows Millennium Windows 2000 with at least Service Pack 3 Windows XP Home and Pro Windows Vista 32 bit Processor 500 MHz for Windows 98SE 800 MHz for Windows Me or 2000 1 GHz for Windows XP Home and Pro 1 GHz for Windows Vista 32 bit A CD ROM drive A free USB port 600 Mbytes of available disk space for the installation RAM memory 128 Mbytes minimum for Windows 98 Me and 2000 192 Mbytes minimum for Windows XP Home and Pro 1 Go for Windows Vista 32 bit Installation Install the software on your PC Open an ADMINISTRATOR session when working in Windows 2000 and XP environments 1 Open the CD ROM drive insert the installation CD ROM and close the drive 2 Aninstallation procedure is automatically run Auto run 3 A screen titled COMPANION SUITE PRO LL appears This screen allows you to install and uninstall the software access the product s user guides or browse the CD ROM contents 4 Place your cursor on PRODUCT INSTALLATION and confirm with left click of the mouse 5 The Products Installation screen appears Place your cursor on FULL and confirm by left click with the mouse The FuLL installation copies on your hard disk the software required for the good execution of the C
47. e The USB memory key analysis is started When the analysis is finished the MEDIA menu is displayed 3 Select SCAN TO with the or buttons then confirm with the OK button You can also access this function in two other ways e by pressing the SCAN button of the machine deck then by selecting SCAN TO MEDIA By pressing the button from the screen saver then by typing 03 on the digital keyboard 4 Choose the coLour between BLACK amp WHITE and COLOUR with the or buttons and the button OK 5 With the alohanumeric keyboard give a name to the scan file up to 20 characters and confirm with OK 40 10 USB memory key OFX 9700 6 Choose the scan format between IMAGE and PDF and confirm to start the scan and the recording of To deactivate this option proceed as follows the document IMAGE allows to have the same kind of file as a t 0621 MEDIA DELETE AUTOMATIC photo PDF is a format for the digital documents SCAN MODE creation 1 Select WITHOUT with the a or buttons then With the IMAGE format if you have selected confirm with the OK buiton e BLACK amp WHITE the picture will be saved in TIFF format e COLOUR the picture will be saved in JPEG format You can choose the image resolution that will be digitized to the USB memory key the default resolution is DRAFT Press the C button several times and select the resolution you require e Scanning in BLACK amp WHITE H Icon tex
48. e Companion Suite Pro software first and then to connect the USB cable to your machine If you connect the USB cable before installing the Companion Suite Pro software the recognition system plug and play identifies automatically that new hardware has been added To start your machine drivers installation follow the instructions on screen If a window asking about the location of the drivers pops up then indicate the installation CD ROM 1 Locate your USB cable connectors and connect as shown below on the picture i tg T ait Ht ae i F a 2 Power on your multifunction machine The ADD HARDWARE assistant window appears 3 Click on the NEXT button to finish the installation 4 Select FIND THE APPROPRIATE DRIVER FOR MY HARDWARE RECOMMENDED Click on the NEXT button 5 Select the location where the system has to look for the driver Only the CD ROM DRIVES checkbox has to be ticked Click on the NEXT button The search takes a few moments 6 A window informs you that the driver has been located Click on the NEXT button 7 A screen informs you that the XML interface software has been installed Click on the FINISH button The ADD HARDWARE assistant window appears 8 Click on the NEXT button 9 Select FIND THE APPROPRIATE DRIVER FOR MY HARDWARE RECOMMENDED Click on the NEXT button 10 Select the location where the system shall look for the driver Only the CD ROM DRIVES checkbox ha
49. e connector without pulling the cord A damaged cord presents a potential fire hazard or an electric shock hazard Never touch the power cord with wet hands You risk getting an electric shock Always unplug the power cord before moving the machine Otherwise you could risk having the cord damaged and create a fire hazard or an electric shock hazard Always unplug the power cord when you plan not to use the machine for a long period of time Never put objects on the power cord never pull it and never fold it This could cause a fire hazard or an electric shock hazard Always make sure that the machine is not sitting on the power cord or any other electric device communication cables Make sure also that neither cord nor cable is introduced to the machine inner mechanism This would expose you to a machine malfunction risk or to a fire hazard Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface cable to the printer use a shielded interface cable Never try to remove any fixed pane or hood The machine contains high voltage circuits Any contact with these circuits can cause an electric shock risk 2 Installation OFX 9700 Never try to modify the machine This could cause a fire hazard or an electric shock hazard Always make sure that paper clips staples or other small metallic items do not get inside the machine via the ventilation ports or other ports Such items create f
50. e ei Pec ee i th Fits Zin PJ toc ie Daic Date aon EST Time J Y iha i prk te Ta rr Lal Open hlumber of pages Tirciphai Recipient Company Sede Sender Company Nome iris Recipient Maree Neem tee Serdar i Name Fii nombres Recipient FAX Number Foon Sender FAX Number Peer enter Sender Telephone number Toal addres Retipent Emall address inal adder Sender Emah address abim Subject 3 Click on the icon to display the available fields Sender Recipient Others Name Service Telephone Telecopy E mail Sender Recipient Others Name Service Telecopy E mail Sender Recipient Others Number of pages Date Time Subject Comments To add a field proceed as follows Select the field you want to insert by clicking the field palette A stamp replaces the cursor of your mouse Click the location where you want to put the field on the model You can move or enlarge the field as you like A 4 As soon as fields are inserted save the cover sheet Adjust the size of your field so that the text is readable This cover sheet can be selected in the tab COVER PAGE of the fax send window 54 11 PC Features Description of the tab COVER PAGE Send FAX Emission Cover page Advanced options Cover Page v Naw Recipient 4 _ EO SSS s fo FAX Number Auto MY Comments
51. e fax was created the date the fax was sent the size of the fax The outbox log The outbox log is used to keep a history of all fax communications successful or rejected that your Terminal processes The log is printed automatically as soon as an A4 page is filled AN The button DELETE deletes the entire log and not simply the selected message s 52 11 PC Features The information held in the log ts the recipient of the fax the date the fax was sent the status sent rejected The inbox log The inbox log is used to keep a history of all faxes received by your Terminal The log is printed automatically as soon as an A4 page is filled AN The information held in the inbox log is the sender of the fax the date and reception of the fax the status The button DELETE deletes the entire log and not simply the selected message s Fax parameters Access to fax parameters 1 Click on the icon of the window MF DIRECTOR 2 Select TOOLS gt OPTIONS gt FAX 3 Make the adjustments require referring to the description of parameters below and click OK Description of the tab LOGS AND REPORTS Logs and reports Fax parameters Reception Automatic printing of a received document Print a reception report Automatic printing of 4 reception log Automatic printing of the sent document Print the send report Print the send log Description The fax is automatically print
52. e public telephone network in compliance with the applicable standards 22 SETUP NUMBER NAME BY default setting a country using the w201 OK 1 Press w enter 22 using the keypad Confirm with OK press OK to confirm command automatically sets the type of PSTN to use in the selected country NETWORK TYPE which allows you to 2 Enter your fax number 20 digits max and These settings are different from the 3 Enter your name 20 characters max then press OK to confirm choose between public and private network For example if you want to type the letter C press the key C until it appears on the screen 4 To exit this menu press 95 6 Parameters Setup OFX 9700 To manually select the type of public telephone network 202 SETUP GEOGRAPHICAL NETWORK 1 Select the required option and press the OK key to confirm 2 To exit this menu press SJ A Language If none of the options in the list is suitable select the OTHER option This setting enables you to choose the menu language of your choice By default the multifunction machine is set to English v 203 SETUP GEOGRAPHICAL LANGUAGE 1 Select the required language using and 4 then press the OK key to confirm 2 To exit this menu press Local prefix This function is used when your fax is installed with a private network behind a company s PABX It allows you to program an additional automatic
53. e the program should appear defective all the repair and service expenses will be covered by the buyer Nevertheless the license holder benefits from the following warranty we guarantee that the CD ROM on which the software is recorded is free from hardware or manufacturing faults if used in normal conditions the guarantee is valid for ninety 90 days from the delivery date the copy of the receipt being the proof of purchase In case of a CD ROM fault that due to accident or misuse the CD ROM will not be replaced as per the warranty Responsibility If the CD ROM is not working properly send it to the retailer together with a copy of the receipt It is the retailer s sole responsibility to replace the CD ROM Nobody not even the manufacturer who is involved in the creation realization merchantability and delivery of this program would be responsible for direct indirect or immaterial damages such as but not limited to loss of information loss of time execution loss loss of revenue loss of customers due to the use or inability to use the program Development With a constant concern for improvement the manufacturer reserves the right to modify the Software specifications without any notice In case of modification your user right does not give you access to free updates 1 Security Declaration of conformity Environment Licence OFX 9700 Applicable law Given the continuous technology development the manufacturer r
54. ead the manual feed guides to the maximum 2 Insert a sheet or an envelope in the manual input tray 3 Adjust the paper guides against the right and left edges of the sheet or the envelope Before printing check that the paper format you are using matches the paper format set on the printer refer to Copy page 15 14 2 Installation Copy Your machine has the function to make one or more copies You can also setup several parameters in order to make copies at your will Simple copy In this case the default parameters are applied 1 Place the document to be copied in the automatic document feeder face printed on the top 2 Press the button twice The copy is made using the default parameters ECO mode copy The ECO mode enables you to reduce the amount of toner consumed on the page so as to save your printing costs When the ECO mode is used the toner consumption is reduced and the print density becomes lighter 1 Place the document to be copied in the automatic document feeder face printed on the top 2 Press the button 3 Press the button Sophisticated copy The sophisticated copy allows to do custom setups for the current copy 1 Place the document to be copied in the automatic document feeder face printed on the top N keypad and press the OK button to validate Then refer to step 4 2 Press the button 3 Enter the number of copies that you want and confirm with the OK button
55. ears You can cancel the removal by clicking on CANCEL Printer to install Printer Name Laser Pro LL Network Model Name Laser Pro LL Network IP 212 234 211 50 Port Name CSP_212_234_211_50 C eurrien Teir Pro LL YADA Setup Sisun 6 The window indicating that the installation procedure was successful pops up Click on the FINISH button 45 11 PC Features OFX 9700 5 You need to restart your system at the end of the procedure Close all open programs select YES WANT TO RESTART MY COMPUTER NOW and click on the FINISH button Campano Side Pra LE Tevet Wira Multifunction Terminal s Supervision The software that you have installed contains two multifunction machine management applications MF DIRECTOR and MF MONITOR which allow you to check whether the multifunction machine Is connected to your PC monitor the multifunction machine activitie monitor the status of the multifunction machine consumables from the PC quickly access the graphic editor applications OCR etc To manage the multifunction machine run the MF Director application by clicking on the icon located on your desktop or from the menu START gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL gt MF DIRECTOR Checking the connection between the PC and the multifunction machine To check if the connection between the devices is good run the MF MONITOR software from
56. ed when received A report is printed out for each fax received The log is automatically printed when it fills an A4 page Automatic printing of a received document Printing of a inbox report Printing of inbox log The fax is automatically printed when it is sent Automatic printing of a sent document OFX 9700 Description Printing of an outbox report An outbox report is printed after each fax is sent Printing of the outbox The log is automatically printed log when tt fills an A4 page Description of the tab FAX PARAMETERS Logs and reports Fax parameters Properties ofthe telephone line Sending speed M Line number Vocal frequency Emission and reception v O ECM Eror correction Resend after failure Number of tries 2 Interval between tries e0 Seconds v Dialing prefix Dialing type Header Fax default transmission speed Number of the line where your Line number i i terminal is connected This dialing prefix shall be automatically inserted in front of the number before sending on this line Dialling prefix Must be parametered according to the type of switchboard your terminal is connected to Displays a Communication Identification Line LIC on the Header documents you send or on the documents you receive Corrects communication errors due to line disturbance This option ECM ensures that received documents are integral On the o
57. eferring to or changing your network parameters An example of how an AD HOC network may be set up Setting up a multifunction machine Setting up the PC USB memory key Use of the USB memory key Print your documents Print the list of files located in the key Print the files located in the key Delete your files located in the key Analyse the USB memory key content Save a document on a USB memory key Activate deactivate file automatic deletion on a USB memory key PC Features Introduction Configuration requirements Installation Install the software on your PC Connections USB Connection Wireless connection Uninstall the software from your PC Multifunction Terminal s Supervision Checking the connection between the PC and the multifunction machine MF Director Graphical presentation 28 29 29 29 30 30 30 30 30 30 30 31 31 31 32 32 32 32 32 32 34 34 34 34 35 35 35 35 36 36 36 38 38 38 39 39 39 40 40 40 41 42 42 42 42 42 44 44 44 45 46 46 46 46 OFX 9700 Utilities and applications activation MF Monitor Graphical presentation Display the consumable status Scan To Companion Suite Pro LL functionalities Document analysis Analysis with Scan To Analysis from a TWAIN compatible software Character recognition software OCR Printing Printing with the multifunction machine Address book Add a contact to the terminal address book Add a group to the terminal address book Manage
58. elayed poll with a chosen time e launch a multi poll either immediately or later Placing a document in deposit 1 Insert the document to deposit in the feeder 2 Select 34 FAX POLLING TX and confirm with OK 3 Choose the deposit type according to the table below Menu Procedure 1 Select FEEDER or MEMORY 2 If necessary adjust the contrast Simple and confirm with OK 3 Enter the number of pages that you wish to deposit 1 If necessary adjust the contrast and confirm with OK Multiple 2 Enter the number of pages that you wish to deposit 3 Confirm deposit by pressing OK Polling a deposited document 33 FAX POLLING RX 1 Enter the number of the party whose document you want to poll or choose your dialling mode You can poll several documents using the key L 2 Depending on the type of poll you should Menu Procedure Immediate 1 Press OK 2 Nextto the current time enter Delayed poll the time you wish to poll the document and press i z0 4 Fax OFX 9700 S M S Sending an SMS Thanks to the SMS button you can send an SMS to subscribers all over the world An SMS Short Message 2 Service is a service which permits short written messages to be sent to mobile phones or other SMS compatible devices The number of characters you can send per message is dependent upon the service provider and the country you are sending your SMS from e g France 160 characters Italy
59. en of your PC to receive fax documents to monitor communications through various services the inbox the outbox the sent items the outbox log and the inbox log Parameters are available to modify the way your terminal works with regard to fax communications You can modify these parameters to adapt the fax communications to your requirements For this procedure refer to paragraph Fax parameters page 53 Presentation of the Fax window 1 2 Companion Ma ER Edt Tools fe New Delete Fax Sms Dossiers FAX manager Inbox RGF Outbox lt Sent items G Deleted items lt Drafts 3 Reception log Send log Create a new fax to send Delete a fax using one of the fax manager directories Except for directories SEND LOG and RECEPTION LOG for which the effect of this command is to delete the entire log 3 Print a fax from one of the Fax manager directories BESE Display a fax with the Viewer Access to the address book 50 11 PC Features OFX 9700 Action resolution in the tab ADVANCED OPTIONS Stop sending a fax only enabled for the outbox Erission Cover page Aatvanced ophons Display all faxes in the selected directory in the Resolution Norms Fax manager Fax preview Fax manager directories Send a fax Send a fax from the hard disk or the terminal 1 Click the icon of the window MF DIRECTOR 2 Click NEw then click FAX 6 Toaddacove
60. er manual are subject to change without notice Prohibited reproductions Do not copy or print any item for which reproduction is prohibited by law Copying or printing the following items is generally prohibited by local law bank notes checks bonds stock certificates bank drafts passports driver s licenses The preceding list is meant as a guide only and is not inclusive If you have any questions concerning the legality of copying or printing certain items consult with your legal advisor 1 Security Declaration of conformity Environment Licence OFX 9700 Installation Location conditions By choosing an appropriate location you preserve the longevity of the machine Check that the selected location has the following characteristics Choose a well ventilated location Make sure not to obstruct the ventilation grids located on the left and right sides of the device During the installation make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened Make sure that this location does not present any ammonia nor any other organic gasses emission hazard The ground outlet refer to the security notices presented in the Security chapter to which you plan to connect the machine shall be located close to this one and have an easy access Make sure that the machine is not directly exposed to sun light Make sure not to place the mac
61. eserves the right to modify the technical specifications indicated for this product at any time without prior notice and or to stop manufacturing of the product All the names of the products and brands that could be trademarks registered by their respective owners are recognized in the present document Registered trademarks Given the technical evolution Olivetti reserves the right to modify the technical specifications of this product and or to stop its manufacturing at any time and without notice Companion Suite Pro is a registered trademark of Olivetti Adobe and the Adobe products referred to here are registered trademarks of Adobe Systems Incorporated PaperPort11SE is a registered trademark of ScanSoft Microsoft Windows 98 Microsoft Windows Millennium Microsoft Windows NT Microsoft Windows 2000 Microsoft Windows XP Microsoft Windows Vista and any other Microsoft product referred to here are registered trademarks of Microsoft Corporation registered and or used in the United States and or in other countries All the other brands or products referred to as examples or in order to give additional information are registered trademarks of their respective owners The screenshots presented in this user booklet have been created with Windows XP If you use another operating system the screenshots displayed may be different from the ones presented in this booklet The informations contents of this us
62. her in a network via radio waves high frequency waves The transmission of data in the radio network is based on the standards 802 11b and 802 119 According to how the network is set up it may be described as an infrastructure network or an ad hoc network Radio infrastructure network Iin an infrastructure network several devices communicate via a central access point a gateway or router All data is sent to the access point gateway or router from where it is re distributed WLAN Access Point ji a ul A Iii OFX 9700 Radio ad hoc network In an ad hoc network the devices communicate directly with each other without passing through an access point The speed of communication across the whole radio network is as fast as the weakest connection in the network The speed of communication is also dependent on spatial distance between transmitter and receiver as well as the number of barriers such as walls or ceilings e k L E E E PC E PC Radio networks WLAN Three steps are necessary to incorprate your machine into a radio network WLAN 1 Configure the network to your PC 2 Setup the parameters for your machine so that it can function in a network 3 Having set up the
63. hich you can group in 20 subscriber lists For all subscriber records or subscriber lists you may create consult modify or delete contents You can also print the directory Furthermore your machine lets you create and manage your phone directory from your PC kit For more information on this feature refer to chapter PC Features page 42 Creating subscribers record To create subscribers record v 11 DIRECTORY NEW CONTACT 1 Presson enter 11 with the digital keypad 2 Enter the NAME of your contact with the alphanumerical keypad 20 characters maximum confirm with OK 3 Enter the TEL number of your contact with the digital keypad 30 digits maximum confirm with OK 4 Choose the RECORD NO from your directory with the digital keypad or accept the displayed number and confirm with OK 5 Select W ASSOC KEY if you want to assign a shortcut key letter to your subscriber record The first available letter appears use or to choose another letter Confirm with OK 6 Select the appropriate transmission RATE to send faxes among the values 2400 4800 7200 9600 12000 14400 and 33600 using or Confirm with OK The maximum speed can be used if the telephone line is of good quality meaning appropriate without echo If your multifunction machine is connected to a PABX you may insert a pause for dial tone after the outgoing local prefix dialling To do so insert the character after the local p
64. hine in an area exposed to an air flow generated by an air conditioning heating or ventilation system nor in an area subject to big temperature or humidity jumps Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations Keep the machine away from any object that could obstruct its ventilation ports Do not place the machine close to hangings or any other flammable objects Choose a location where the water and other splashes of liquid are limited Make sure that this location is dry clean and dust free Make sure to place the machine in well ventilated premises When operating the printer generates a small amount of ozone An unpleasant smell can come from the printer if it is used intensively in not well ventilated premises For a secure use make sure you place the machine in well ventilated premises Cautions of use Take into account the important precautions below when using the machine Running environment Temperature 10 C to 32 C with a maximum amplitude of 10 C per hour Humidity 15 to 80 of ambient humidity without condensation with a maximum amplitude of 20 per hour Terminal The section below describes the precautions to be taken when using the machine Never turn the machine off and never open the lids while printing Never use gas or flammable liquids or objects generating magnetic field close to the machine When you unplug the power cord always hold th
65. hine will display PLEASE WAIT 59 12 Maintenance OFX 9700 then Printer cleaning UNKNOWN CARD l REMOVE CARD Dust dirtiness and paper debris on the external and internal surfaces of the printer can affect its operation We If the C button is pressed while the smart card is being amp Vvise that it is cleaned regularly read the machine displays ACTION CANCELLED TA a REMOVE CARD Clean the external part of the printer with a soft cloth soaked in mild detergent Printer external cleaning Cleanin g Printer issues Scanner reading system cleaning Error messages When one or more vertical lines appear on the copies clean the glass of the scanner When the printer encounters any of the problems described below the corresponding message is shown 1 Unlock the two clips of the scanner on the machine display Message Action Clip crite Check the presence of a under the CHECK TONER toner cartridge in the front panel machine Indicates that your TONER NEAR END consumable will need changing soon REPLACE PAPER Add paper in tray Clip located Message displayed when at the back of TE TEG starting the machine the terminal CLOSE COVER The printer front cover is PRINTER open close it jam e 2 Lift the scanner to access the analysis glass TONER EMPTY Replace the toner cartridge REPLACE lt OK gt Analysis glass A sheet of paper is jammed NY in the machine Take out
66. ical specifications Electrical specifications Environmental specifications Peripheral specifications Consumable specifications Customer Information 62 62 62 62 62 62 64 64 64 64 64 65 66 Contents OFX 9700 Security Security directives Before turning on your device check that the outlet that you are going to plug it into conforms to the indications shown on the information plate voltage current power network frequency located on your device This device shall be connected to a single phase power network The device shall not be installed on bare ground Batteries and rechargeable batteries packaging and electric and electronic equipment EEE shall be thrown away as specified by the Instructions of the ENVIRONMENT chapter of this manual Because of the device model the power connecior is the only way to disconnecting the device from the power network that is why it is imperative to apply the following safety measures your device shall be connected to a power outlet located nearby The outlet shall be easily accessible Your device is delivered with a grounded power cord It is imperative to connect a grounded connector to a grounded outlet connected to the building earthing Repairs maintenance Repairs and maintenance should only be carried out by a qualified technician No user serviceable parts inside the machine To reduce the risk of electrical shock you shall not proceed with these operations yourself be
67. in progress at the time of the cancellation is erased from the transmission queue To cancel transmission in progress 1 Press N A message will ask you to confirm cancellation by If your machine is set to print a transmission report it will print that the communication was cancelled by the user 21 PS LL 0 a OFX 9700 MailBoxes MBX Fax There are 32 mailboxes MBX enabling you to transmit documents in complete confidence using an access code named MBX code to all subscribers equipped with a fax compatible to yours MBX 00 is public It is handled directly by the terminal to record the messages of the fax TAD as soon as this Is put into service MBX s 01 to 31 are private Each is password protected They can be used to receive documents confidentially The use and access to MBX 01 31 are conditioned by the initialisation defined by a MBX code if needed and a mnenonic its S I D Later you may e modify the features of an MBX e print the contents of an MBX only possible if the MBX contains one or more documents with a star next to the MBX When the contents of an MBX have been printed it becomes empty e delete an MBX only if the MBX is initialised and empty e print the the list of your fax machine s MBX s You may receive and send through an MBX in complete confidentiality When depositing a document into your MBX the access code is not needed All documents depo
68. ing message appears PAPER JAM j i REMOVE TONER 2 Remove the jammed paper without tearing it The following message appears 1 Remove the toner cartridge and check if a sheet is CLOSE COVER jammed 2 Remove the sheet of paper which causes the paper Soa hdn jam 3 Close the scanner cover 3 Put the toner cartridge in the machine or remove the paper tray and remove the sheet of paper which causes the paper jam 4 Check that the paper sheets in the paper tray are 61 12 Maintenance OFX 9700 Miscellaneous issues When turning on the terminal nothing is displayed on the screen Check the connection between the power cord and the outlet The terminal does not detect the presence of the document inserted in the scanner document feeder The message READY does not appear on the screen At the start and during scanning REMOVE DOCUMENT appears on the screen 1 Remove the document or press key O S 2 Check the thickness of the document 50 sheets of paper of 80 g m2 3 Iron out the sheets if needed 4 Help the sheets along The terminal does not receive any faxes 1 Check that the telephone line cable is correctly plugged in 2 Check that there is a tone signal on the telephone line by means of the key You receive a blank page 1 Make a photocopy of a document if it is correct then your fax is functioning normally 2 Call back the subscriber and have him resend the document It was probably sent w
69. ion connect the USB memory key to the terminal 1 Using the keys w and within the navigator select option WITH and confirm your choice with OK 2 Quit this menu by pressing the button Printing rerouted documents AN 1 Using the keys and 4 select the copy option WITH to print all rerouted documents automatically 2 Confirm your choice with OK 3 Quit this menu by pressing the The printing is not possible on A5 paper format v 052 MEDIA FAX ARCHIVING PRINT button Transmission waiting queue This function lets you obtain a recap of all documents queuing for transmission including those in deposit or in delayed transmission etc lt allows you to e Consult or modify the waiting queue In this waiting queue the documents are coded the following way Order number in the queue document status subscriber s telephone number Documents may have the following status TX transmission REL relay DOC in deposit POL polling MBX send to mailbox PMB mailbox polling TR ongoing commands SMS SMS transmission e Immediately perform a transmission from the waiting queue e Printadocumentin storage waiting to be transmitted or in deposit e Print the waiting queue in order to get the status of each document in the queue by either queue order number document name or number scheduled transmission time fax operation type regarding the document
70. ion error occured during data transmission 63 OFX 9700 12 Maintenance Specifications Physical specifications Dimensions Weight Electrical specifications Power supply Electric consumption Environmental specifications Operating temperature Acceptable humidity level Peripheral specifications Printer Type Resolution Speed Preheating time First page out time OFX 9700 447 x 386 x 344 mm 13 kg Single phase 220 240 V 50 60 Hz 4 5A 10 W typical in powersave 13 W typical in standby 340 W average during printing In operation 10 C to 32 C In operation 15 to 80 HR without condensation Laser on normal paper 600 dpi 16 ppm maximum 21 sec 13 sec a Printing speed may vary depending on used operating systems computer specifications software applications connection modes LAN USB or WLAN paper formats as well as file types and sizes Copier Type Copy speed Resolution Multiple copies Zoom range Scanner Type Color depth Resolution Software compatibility Maximum paper format Printing supports Main paper tray capacity Output tray capacity Main tray paper format Paper format for manual printing PC connection Slave USB 2 0 port PC connection Autonomous Black and White 16 ppm maximum 600 dpi 99 pages maximum 25 to 400 Color scanner 36 bits 600 dpi optical 2400 dpi interpolated TWAIN Letter 25
71. ire hazards or electric shock hazards Prevent water and any other liquid from spilling on the machine or near to it Any contact of the machine with water or liquid can cause a fire hazard or an electric shock hazard If liquid or metallic item gets accidentally inside the machine turn it off immediately unplug the power cord and contact your retailer Otherwise you would face a fire hazard or an electric shock hazard In case of heat smoke unusual smell or abnormal noise emissions turn the machine off unplug the power cord immediately and contact your retailer Otherwise you would face a fire hazard or an electric shock hazard Avoid using the machine during an electric storm this can cause an electric shock hazard due to lightning Never move the terminal during printing Always lift the terminal when you wish to move it Paper recommendations Loading paper in the main unit tray Insert paper with the face down and adjust paper guides to the paper format to avoid feed failure skewing and paper jams Amount of loaded paper must not exceed the loading mark If the loading mark is exceeded this may cause feed failure skewing and paper jams Adding paper in the pile must be avoided because it may cause double feeding When withdrawing the cassette from the main unit always support it with both hands to avoid doing drop it If you use paper already printed by your machine or another printer the printing quality
72. ith keys wor of the navigator select the option DIRECT ONLY 4 Press key OK to confirm 5 Quit this menu by pressing the button Lock the SMS service This function prevents access to the SMS service To access the SMS service locking menu wv 815 ADVANCED FCT LOCK LOCK SMS 1 Enter the four digit locking code with the numerical keypad 2 Press key OK to confirm 3 Enter the four digit locking code again to confirm it 4 Press key OK to confirm When a code is already registered in the machine you will have to enter this registered code first before you can type and register a new one Read the counters This function allows you to view the activity counters for your machine at any time According to your needs you can read the counters for e sent pages e received pages e scanned pages e printed pages Sent pages counter To view the number of pages sent from your machine v 821 ADVANCED FCT COUNTERS SENT PAGES 1 Press on vw enter 821 with the keyboard 2 The number of sent pages appears on the screen 3 Quit this menu by pressing the Received pages counter To view the number of pages received on your machine v 822 ADVANCED FCT COUNTERS RECEIVED PG 1 Press on vw enter 822 with the keyboard 2 The number of received pages appears on the screen 3 Quit this menu by pressing the button Scanned pages counter To view the number of pages scanned o
73. ith the sheet inserted backwards You cannot send a fax 1 Check that the telephone line cable is correctly plugged in 2 Check the tone by pressing the key 3 Check the prefix is correctly programmed and used Communication errors If the communication fails the terminal advises you of an automatic retry later Example of what is displayed Current time Time of next try FRI 12 DEC 20 13 0142685014 20 18 Transmission from the feeder You have the choice between e waiting until the transmission takes place at the given time e restarting the transmission immediately by document press S again Transmission from memory You have the choice between e waiting until the transmission takes place at the given time e restarting the transmission using the transmission queue In this case for a document composed of several pages the transmission will take place from the page where the error occured e abandoning the transmission by deleting the corresponding command in the transmission line The terminal makes at most 5 automatic redials The non transmitted document is automatically deleted from the memory and a transmission report is then printed together with an error code and the cause for transmission failure see the communication error codes Communication error codes The communication error codes appear in the logs and transmission reports General codes Code 01 Busy or
74. lephone to cancel fax detection OFX 9700 To set the reception mode v 241 SETUP RECEPTION MODE 1 Select the required option and confirm with OK 2 To exit this menu press If you have connected a telephone to the EXT socket on your terminal or to a telephone plug adaptor we recommend that you set the reception mode to MANUAL When you receive a call you pick up using this telephone and you hear the particular fax tone You can A press the button on your terminal or buttons 7 on your telephone to receive the fax Reception without paper Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable no paper If your fax printer is unavailable you may choose between two modes of reception e reception mode WITHOUT PAPER your fax saves the incoming messages in the memory e reception mode WITH PAPER your fax refuses all incoming subscribers To select the reception mode v 242 SETUP RECEPTION REC PAPER 1 Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK A Number of copies Paper out is indicated by a beep and a message on the screen Received faxes are then stored in memory icon x flashing to be printed as soon as you add paper into the feeder You may print incoming documents more than once 1 to 99 To set the number of each document received 243 SETUP RECEPTION N
75. local prefix to be defined enabling you to automatically exit the company s telephone network system but only under certain conditions e the company s internal numbers where a prefix is not required must be short numbers less than the minimal size to be defined for example France has 10 digits e the outside numbers requiring a prefix must be long numbers greater or equal to the minimal size to be defined for example France has 10 digits Programming your fax with the local prefix consists of two steps 1 defining the minimal size or equal of the company s outside numbers 2 defining the outgoing local prefix of the company s telephone network This prefix will automatically be added as soon as an external number is dialled A If you define a local prefix do not add it to the numbers stored in the directory it will be automatically dialled with each number Prefix 252 SETUP TEL NETWORK PREFIX 1 You can change the default value for the minimal size of the company s outside numbers and validate with OK The minimal size will range between 1 and 30 2 Enter the outgoing local prefix of the company s telephone network maximum 5 characters and validate with OK 3 To exit this menu press SJ Transmission report You may print a transmission report for all communications over the telephone network PSTN You may choose between more than one criteria for printing reports e WITH
76. matic branch exchange PABX You must select the network which is the most convenient To select the type of network v 251 SETUP TEL NETWORK NETWORK TYPE 1 Select option PABX or PSTN then confirm your choice with OK 2 To exit this menu press Geographical settings These settings will enable you to use your machine in different preset countries using different languages Country By choosing a country you initialise e the settings for the public telephone network e the language by default v 21 SETUP DATE TIME 1 Press enter 21 using the keypad Confirm with OK 2 Enter the numbers of the required time and date one after another for example November 8 2004 at 9h33 press 0811040933 and press OK to confirm 3 To exit this menu press Your fax number Your name To select the country v 201 SETUP GEOGRAPHICAL COUNTRY 1 Select the required option and press the OK key to confirm 2 To exit this menu press If none of the options in the list is suitable select the OTHER option Your multifunction machine will print out your fax number and your name on each document it transmits if you save these settings To benefit from this feature you must set SENDING HEADER to WITH Technical Parameters page 28 Network This setting enables you to manually set the type of public telephone network PSTN for a country so that your machine can communicate over th
77. may not be optimal Handling of paper Curling must be corrected before printing Curls must not exceed 10 mm Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of high humidity Humidity control Paper which has become damp or paper which has been left unused for a very long time After opening the paper it must be kept in a plastic bag Paper with waved ends paper which is creased paper with crumples and any other non normal paper must not be used Use of envelopes Feeding can be done only through the manual feed Recommended area should be the area which excludes 15 mm from the leading edge 10 mm from and both the left and right edges and the rear edge A few lines may be given in solid print at the part of being overlapped Envelopes which are not recommended may lead to improper printing refer to paragraph Peripheral specifications page 64 Curled envelope after printing should be fixed manually Small crumples on the edge of the wide side of envelopes Smearing or less clear printing may appear on the reverse side Set envelope by pressing the folding line of four edges properly after releasing air inside Set envelope in a proper position after aligning in case it is bent or warped EP Cartridge recommendations Must not be stood on the side or held upside down 2 Installation OFX 9700 Terminal description Front side
78. menus Packaging contents Device installation Installing the document feeder Feed cassette paper insertion Cartridge installation Paper delivery stop Starting your device Device connection Paper insertion in the manual input tray Copy Simple copy ECO mode copy Sophisticated copy Special setup for the copy Resolution setup Zoom setup Assembled copy setup Analysis origin setup Contrast setup Brightness setup Paper type setup Paper tray selection Sheet feed analysis margins setup Left and right printing margins setup Top and bottom printing margins setup Format paper setup OONYNNNNDOOAAGKAAAA AAA BPO OWNDNNDYDND Fax Fax transmission Print a header page Immediate transmission Delayed transmission Transmission with auto redial Fax reception Relay broadcast Fax answering machine Saving an access code Activating Deactivating the answering machine Printing fax messages stored in the memory Fax rerouting Activating rerouting Setting the re direction contact Printing rerouted documents Rerouting fax messages to a USB memory key Activating rerouting Printing rerouted documents Transmission waiting queue Performing immediate transmission from the waiting queue Consulting or modifying the waiting queue Deleting a transmission on hold Printing a document in waiting or in deposit Printing the waiting queue Cancelling a transmission in progress MailBoxes MBX Fax Creating an MBX Modifyi
79. n between the Same paper AUTOMATIC main tray and the format in the manual tray trays MANUAL The manual tray is used Different paper AUTOMATIC The main tray is used format In the The manual tray is trays MANUAL og y v 852 ADVANCED FCT SCAN amp PRINT TRAY PAPER 1 Select the default paper tray to use AUTOMATIC or MANUAL with the buttons a and v 2 Confirm by pressing the OK button 3 Quit this menu by pressing the Sheet feed analysis margins setup If you want to you can offset the lateral margins of the document to the left or right during the analysis with your sheet feed scanner v 853 ADVANCED FCT SCAN amp PRINT S F MARGINS 1 Setup the left right margins offsets by 0 5 mm steps with the buttons and v 2 Confirm by pressing the OK button 3 Quit this menu by pressing the button 9 NS Left and right printing margins setup If you want to you can offset the lateral margins of the document to the left or right during printing v 855 ADVANCED FCT SCAN amp PRINT PRINTER MARG 1 Setup the left right margins offsets by 0 5 mm steps with the buttons and v Confirm by pressing the OK button Quit this menu by pressing the e button OFX 9700 Top and bottom printing margins setup If you want to you can offset the lateral margins of the document towards the top or the bottom during printing v 856 ADVANCED FCT SCAN amp PRINT TOP PRINT
80. n connect a USB memory Key on the front side of 5 The list is shown in a table with the following O your machine The files stored in TXT TIFF and JPEG information eas gy oe anay PER ANO YOU WOE AIO LREE the analyzed files are indexed in an incremental following actions i 1 by 1 order print the stored files contained in your USB memory l l l l key the files name with their extension oA delete the files contained in your USB memory key the date of the files last save T run an analysis on the contents of the inserted USB the files size in Kbytes memory key digitalise a document on your USB memory key Print the files located in the key fax archiving see section Rerouting fax messages to To print the files located in the key a USB memory key page 20 eon eles 01 MEDIA PRINT DOC FILE 1 Insert the USB memory key on the front side of the machine respecting the way of insertion Use of the USB memor y key MEDIA ANALYSIS appears on the screen 2 Select PRINT DOC with the or buttons and confirm with OK Always respect the insertion way when you 3 Select FILE with the or buttons and confirm connect a USB memory key to the machine with OK Do not disconnect your USB memory key 4 You have three possibilities to print your files while the machine is reading its contents or ALL to print all the files located in the USB writing contents memory key Select ALL with the or
81. n you want and confirm with OK lf you choose WITH SECURITY the sub menu WEP KEY 1 appears enter the key number 1 to 4 maximum that you are using on your network The WEP key number may be configured in the menu v 29 SETUP TECHNICALS WEP KEYS NBR 8 IP CONF MANU or IP CONF AUTO appear on the screen If you choose to set up the system manually go to the next paragraph and enter the parameters IP ADDRESS SUBNET MASK and GATEWAY 9 Atthe end of this procedure you return to the main menu of ASS CONFIG 10 Exit this menu by pressing the t Referring to or changing your network parameters Each of the parameters of your network may be changed as your network develops Before attempting to use a WLAN adaptor on your machine you must enter the parameters that will allow a WLAN network to recognise your machine On your machine you will find simple instructions that guide you step by step through the set up of your network Just follow them 36 v 2822 SETUP WLAN PARAMETERS IP ADDRESS 1 Typein select the menu SETUP using the keys v or a and confirm with OK 2 Select WLAN using the keys or and confirm with OK 9 WLAN network 3 4 5 6 Select PARAMETERS using the keys or and confirm with OK Select IP ADDRESS using the keys or and confirm with OK The dumber of your IP address will appear in the format 000 000 000 000 Enter the new IP address
82. n your machine v 823 ADVANCED FCT COUNTERS SCANNED PAGE 1 Presson vw enter 823 with the keyboard 2 The number of scanned pages appears on the screen 3 Quit this menu by pressing the 30 6 Parameters Setup Printed pages counter To view the number of pages printed on your machine wv 824 ADVANCED FCT COUNTERS PRINTED PG 1 Press on vw enter 824 with the keyboard 2 The number of printed pages appears on the screen 3 Quit this menu by pressing the e Display the consumables status You can read at any time the remaining toner in the cartridge This level appears in percentage 86 ADVANCED FCT CONSUMABLES 1 Presson enter 86 with the keyboard 2 The available toner percentage appears on the screen 3 Quit this menu by pressing the Calibrate your scanner You can do this operation when the quality of photocopied documents is not satisfactory anymore v 80 ADVANCED FCT CALIBRATION 1 Puta white sheet in the sheet feed scanner Press on w enter 80 with the keyboard confirm with OK 3 The scanner is triggered and a calibration is done automatically 4 At the end of the calibration the machine comes back to the screen saver 31 OFX 9700 6 Parameters Setup OFX 9700 Directory Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists Your machine can store up to 250 subscriber records w
83. nd an SMS e to only one person press OK to confirm e to several people Press the key and enter the next recipient s number Repeat the operations as many times as required 10 persons max Press OK to validate the last recipient SENDING SMS is displayed as the SMS is being sent e If SMS appears then the SMS has been put on hold and a further attempt will take place a couple of minutes later To immediately execute or cancel transmission refer to paragraph Transmission waiting queue page 21 v 421 SMS SERVICE INIT SMS SERVER 1 Enter the number of the transmission server using the digital keypad 2 Validate with OK 3 To exit this menu press N 24 e To check the SMS has been sent properly you may print the transmission reception log refer to paragraph Printing the logs page 29 5 SMS Parameters setup You can setup your machine as you like depending on the use You will find in this chapter description of the functions You can print the functions guide and the available setup of your multifunction machine Your machine is continuously being updated new functions are regularly made available To benefit visit our website www olivetti com and download the last updates Date Time At any moment you may change the date and time on your multifunction machine OFX 9700 Type of network You may connect your fax to either a PSTN or private network such as private auto
84. ng the features of a MBX Printing the contents of a MBX Deleting a MBX Printing the MBX list MBX deposit in your fax MBX deposit in a remote fax MBX polling from a remote fax Deposit and Polling SMS Placing a document in deposit Polling a deposited document SMS Parameters Presentation of the sender SMS Center transmission number Sending an SMS Parameters Setup Date Time Your fax number Your name Type of network Geographical settings Country Network Language Local prefix Prefix Transmission report Document feed type Economy period Reception Mode Reception without paper Number of copies Fax or PC reception Received faxes reduction mode Contents Technical Parameters Printing the functions guide Printing the logs Print the list of setups Lock the machine Lock the keyboard Lock the numbers Lock the SMS service Read the counters Sent pages counter Received pages counter Scanned pages counter Printed pages counter Display the consumables status Calibrate your scanner Directory Creating subscribers record Creating subscribers list Modifying a record Deleting a record or a list Printing the directory Games and entertainment Sudoku depending on the model Print a grid Print the solution to a grid WLAN network Type of radio network Radio infrastructure network Radio ad hoc network Radio networks WLAN Connect your WLAN adaptor Configure your network Creating or rejoining a network R
85. no fax answer This code appears after 6 unsatisfactory attempts Call later Code 03 User break A communication has been stopped by the user pressing Code 04 Non programmed number A number saved as a one touch key or abbreviated number is not valid check it Example a delayed transmission was programmed with a one touch key and this key has been deleted in the meantime Code 05 Scanning default An incident occurred with the scanner for example the sheet is jammed Code 06 Printer default An incident occurred in the printer no paper paper jam opened cover In the reception mode this incident appears only if the reception parameter is switched to WITHOUT PAPER Code 07 Disconnected The link has been cut bad line Check the number and try again Code 08 Quality The document you sent was not well received Contact your subscriber to see if you need to send again Code 0A No document to be polled You tried to poll a document from a subscriber who had not prepared his document no deposit or the password entered was incorrect Code 0B Wrong number of pages There is a difference between the number of pages indicated during preparation for the transmission and the number of pages sent Check the number of pages in the document Code OC Received document error Ask the subscriber who called you to check the length of his document it may be too long to be completely received 62 12
86. nter the code of this MBX if there is one and confirm with OK All documents found in the MBX are printed and the MBX is emptied Deleting a MBX Before deleting an MBX you need to make sure it is empty by printing its content v 74 MAILBOXES DELETE MBX 1 Select the desired MBX out of the 31 MBX s or enter the number of the MBX directly and press OK 2 Enter the code of this MBX if there is one and confirm with OK 3 Press OK to confirm the MBX deletion The MBX is deleted and will appear as a free MBX in the list Printing the MBX list 75 MAILBOXES PRT MBX LIST The list gives the status of each MBX MBX deposit in your fax 1 Insert the document in the fax machine s feeder 2 Select 72 MAILBOXES DEPOSIT MBX and confirm with OK 3 Select the desired MBX out of the 31 MBX s or enter the number of the MBX directly and press OK The document placed in the feeder is saved in the selected MBX 29 4 Fax MBX deposit in a remote fax 1 Insert the document in the fax machine s feeder 2 Select 35 FAX MBX SENDING and confirm with OK 3 Enter your subscriber s number for MBX deposit or choose your dialling mode and validate with OK 4 Enter the subscriber s MBX number and confirm with OK 5 Ifyou wish to delay transmission enter the new transmission time next to the current time and press OK 6 If you wish to modify the document feed type select one of the options FEED
87. o ways e either by the SCAN To function application accessible from the MF Director window or from the SCAN button from the machine e or directly from a TWAIN standard compatible application 47 11 PC Features OFX 9700 Analysis with Scan To Run the application by clicking on the MF Director icon located on your desktop or from the menu START gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL gt MF DIRECTOR ComPANION suite PRO Address book Settings 1 Left click with the mouse on the SCAN To graphical image or click the SCAN button from your machine 2 Youcan follow the ongoing digitisation on a screen Scanning 27 3 At the end of the digitisation the scanned picture appears in the PaperPort window PaperPoet Fie Cdt Yew Item Tool Help gt alala a g xa E O Fesh Folders t ate ders Folders F My PaperPort Documents 3G Articles 3 SJ Bak Statemerks C Danesi Cork Sy Fares _ Investments Z Pretagaphs _ Presentations sini x If the PaperPort software is not installed on your hard drive the scanned picture will appear on your desktop in TIFF format A Analysis from a TWAIN compatible software 1 Run the picture editor application and then run the acquisition command The document analysis window appears 2 Setup the parameters contrast resolution before starting the digitisation 3 Once the document is digitised you can archi
88. ompanion Suite Pro kit which is Companion Suite Pro machine management software printer drivers scanner PaperPort You may already be the owner of a version of the software available in the installation CD ROM In this case use the CUSTOM installation select the software that you want to install on your hard drive and confirm your choice The multifonction machine components only appear if your Windows Installer version is older than 2 0 The installation resumes a progress bar appears Companion Suite Pro LL l x Install of Companion Suite Pro LL in progress This operation may take several minutes Stop the install You can stop the program s installation by clicking on the STOP THE INSTALL button After search and analysis of the PC components and the multifunction machine s components you need to restart your PC for the modifications to take effect Click on the OK button x k 1 You musk restart your system For the configuration changes made to Windows to bake effect 42 11 PC Features OFX 9700 6 After restart the InstallShield Wizard screen shows 12 The final installation is ready to be executed the progress of the assistant preparation Companion Saka Pre Reat to Install the Propam You can stop the procedure at any time by clicking on the CANCEL button Compeacion Suite Pro LL InstallShield Wizard Preparing Setup TIT TTT 13 Click on the INSTALL button
89. r sheet select the tab COVER PAGE then click the box WITH THE COVER PAGE Select the cover sheet you want to add from the pop down menu or rr Rectal ron create a new one For more information refer to aoe CoverPage nls Pl paragraph Cover sheet page 54 Pp tel a 7 Click OK to send your fax to all contacts in your list of Parm book contacts MFPrinter Laser Fhadentheveccect A ij Your send request can then be checked if necessary in the Name fan O p u uauauMuMM Dems 33123123113 Hame outbox Send a fax from application This method is used to directly send a document you have created using a desktop software without printing it beforehand 1 From your desktop software select FILE gt PRINT m Printer 3 Select in zone SOURCES Mame Companion Suite Pro LL Fas A Properties TRE Status Read SCANNER if your document is in paper format E MEMORY if the document is a computer file located on Where CSPLLFAX_1 your hard disk this file must be in TIFF or FAX format ees 4 To send your fax to a contact enter his number in the oe eee a i i ed umber of copies field RECIPIENTS and click on or select a contact or ae eed a oT group from one of the directories in the field ADDRESS C caeci poe ork ell BOOK and click on the button Repeat this operation as many times as necessary use the button to delete a contact from the list of contacts 5 lIfnecessa
90. r to paragraph Fax parameters page 53 Follow up of fax communications Follow up of fax communications is by means of an outbox aninbox asent item memory an outbox log an inbox log These services enable you to always know exactly what communications are taking place on the terminal whether sending or receiving The outbox and inbox logs are automatically printed when their contents fill an A4 page After automatic printout the terminal creates a new log The outbox In the fax outbox there are the following the requests being sent the send later requests the requests for which one or more send attempts have already been made and which will soon be redialed the rejected requests calls not put through BEE Companion Manager Eile Edit Toos dals a New Delete oO Adresses Stop Creation date Status Emission date Priority s Fax Sms Dossiers H 4 FAX manager q Inbox utbox eh Sent items if Deleted items l Drafts Reception log 2 Send log dM The requests are classed in the order in which they are executed The rejected requests are filed at the end of the list so that they are more accessible if you want to work with them request a new send or delete them The send memory items sent The sent memory is used to keep all faxes you have sent The information in the send memory is the recipient of the fax the date th
91. ransmission to off peak hours and thus reduce the cost of your communications The economy period via the telephone network at off peak hours is preset by default from 7 00 pm to 7 30 am Nevertheless you may change this time slot To modify the economy period v 233 SETUP SEND ECO PER 1 Enter the hours of the new economy period and confirm your selection with the key OK To use the economy period wv 32 FAX ECO TRANS 1 Enter the call number and confirm with OK 2 Adjust the contrast and confirm with OK 3 Select the feed type FEEDER or MEMORY and confirm with OK 4 You may enter the number of pages before transmission and confirm with OK Reception Mode This function enables you if you have an external device telephone answering machine plugged in to the EXT socket on your terminal or to the telephone plug adapter to select the device receiving faxes and or voice messages You may choose between the following reception modes e MANUAL the terminal does not receive any documents automatically When you answer your telephone and realise that you are receiving a fax you should press the button on the terminal to receive the fax e FAX the Fax reception mode is launched on the terminal systematically e FAX ANSWER the terminal handles reception of fax messages automatically the external device handles reception of telephone communications automatically Press the 0 buttons on your te
92. rator between the two languages is If English is the language configured on the terminal The header page will only be printed in English Example of the international header page FAX Immediate transmission 1 Place the document to be copied in the automatic document feeder face printed on the top 2 Enter the fax number or choose your dialling mode oj then press pE The f icon flashes during the call phase it stays lit when both faxes are in communication 3 At the end of transmission the initial screen is displayed Delayed transmission This function allows you to transmit a document at a later time To program a postponed transmission you need to identify the subscriber number transmission time feeder type and number of pages When sending in Deferred Send mode A N make sure that the document is located in the right direction To delay the transmission time of your document 1 Place the document to be copied in the automatic document feeder face printed on the top 2 Select 31 FAX TRANSMISSION 3 Enter the subscriber number you wish to program at a different time or choose your dialling mode and confirm with OK 4 Next to the current time enter the new time and confirm with OK 5 Adjust the contrast and confirm with OK 6 Select the feed type FEEDER or MEMORY and confirm with OK 7 You may enter the number of pages before transmission and confirm with OK Your doc
93. receipt is the proof of purchase Definition The Software designates programs and associated documentation License This license allows you to use this Software on personal computers on a local network You only have permission to use this Software to print on one multifunction machine you can not lend the Software or authorize anyone to use it You are allowed to make a back up copy This license is non exclusive and non transferable Property The manufacturer or its providers hold the Software property right You only become the owner of the CD ROM You shall not modify adapt decompile translate create any derived piece rent or sell the Software or the documentation Any rights not explicitly approved are reserved by the manufacturer or its providers Duration This license remains valid until cancelled You can cancel it by destroying the program and the documentation as well as any other copies of them This license will automatically be canceled in case you do not respect the terms of this license If the license is rendered invalid you agree to destroy all copies of the program and the associate documentation Warranty The Software is provided as is with no warranties what so ever whether expressed or implied including without limitation any warranties of merchantability or fitness for a particular purpose all the risks concerning the results and performance of this Software are assumed by the buyer In cas
94. refix Creating subscribers list To create subscribers list 3 CALLED NUMBER use or a to select from existing records the contacts of your list and confirm with OK Repeat this operation for each subscriber you want to add to your list 4 Enter the GROUP NUMBER assigned to your list with the digital keypad or accept the displayed number and confirm with OK A Modifying a record In the directory the letter G placed next to a name identifies a subscribers group To modify a subscribers record or list v 13 DIRECTORY MODIFY 1 Press w enter 13 with the digital keypad 2 With or browse the directory and select the record or list you want to modify by pressing OK 3 With or a browse the entries of the selected record or list Press on OK when the entry you want to modify appears on screen 4 The cursor appears at the end of the line Press on C to delete characters 5 Enter the new entry and confirm with OK 6 Repeat the operations for each line you want to modify Deleting a record or a list To delete a subscribers record or list v 14 DIRECTORY CANCEL 1 Press on w enter 14 with the keypad 2 With or browse the directory and select the record or list you want to delete by pressing OK 3 Press on OK to confirm the deletion 4 Repeat the operations for each record or list you want to delete Printing the directory A To print the directory format v 15 DIRECTORY
95. ry adjust the advanced options send later and 51 11 PC Features OFX 9700 2 Select the printer COMPANION SUITE FAX and click OK The fax oubox window is displayed Emision Cowet page Advanced options ower age Selecta source _ MFPnnter Laser Pro LL simh sd ache ect Fane SIIPUIASLIS i Name 3 To send your fax to a contact enter his number in the field RECIPIENTS and click the button W or select a contact or a group from one of the directories in the field ADDRESS BOOK and click the button Repeat this operation as many times as necessary use the button amp to delete a contact from the list of contacts 4 fnecessary adjust the advanced options send later and resolution in the tab ADVANCED OPTIONS 5 To add a cover sheet select the tab COVER PAGE then click the box WITH THE COVER PAGE Select the cover sheet you want to add from the pop down menu or create a new one For more information refer to paragraph Cover sheet page 54 6 Click OK to send your fax to all contacts in your list of contacts Your send request can then be checked if necessary in the outbox Receive a fax The window MF Manager and MF Director show using different messages the reception of a fax The icon gt is displayed at the bottom of the window MF Manager and the icon appears in the task bar You can automatically print faxes on reception To do this you have to define this parameter refe
96. s to be ticked Click on the NEXT button The search takes a few moments 11 A window informs that the driver has been located Click on the NEXT button 12 A screen informs you that the COMPANION SUITE PRO F X ACTIVITIES software has been installed Click on the FINISH button You can now use the multifunction machine to print or scan your documents Wireless connection The Companion Suite Pro LL software shall be installed to perform this operation 1 Run the MF Director application by clicking on the icon located on your desktop or from the menu START gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL gt ADD PRINTER 2 Click on the NEXT button to run the installation procedure Add Wireless Printer Wizard a x Add Wireless Printer Wizard This Wizard helps you to install your Printer for Wireless printing Before proceed make sure that your printer is on the WiFi dongle is plugged your Wireless Network parameters are valid Cancel 44 11 PC Features OFX 9700 3 The next screen shows the list of compatible Uninstall the software from your PC hardware found on the network Run the programs removal from the menu START gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL gt UNINSTALL Add Wireless Printer Wizard x Select the device to install Devices found 1 A preparation screen appears a L Gibe Proll Temi aihe Wian
97. s automatic printing the terminal creates a new log The outbox The following is grouped in the SMS outbox requests being sent send later requests requests for which one or more send attempts have already been made and which will soon be redialed requests which have been rejected oa Manager File Edit Tools BEE b N a a Print Preview P Dossiers lt SMS Manager Adresses Stop Fax Sms Csdqasqdgsqgs 29 11 2003 at 19h14 manu to em neve Apr Normal ra Inbox Tinley gh Sent items gf Deleted items Drafts Reception log Send log Created the 07 12 2003 at an ea 19h06 i Status Waiting to send Message fodsftgdbhdwhbew Sms aA 57 11 PC Features OFX 9700 The outbox log is used to keep the entire history of SMS Panna ased of a send Fan obocreon oeae nn report is printed after communications successful or rejected that have been report each fax is sent processed by your terminal The log is automatically printed as soon as an A4 page is complete Printing of the outbox The log is automatically printed log when it fills an A4 page The button DELETE deletes the entire log and not simply the message s selected The information in the sent box is the SMS recipient the date of sending of the SMS the status sent rejected etc The sent item memory items sent The sent item memory is used to keep a copy of all
98. s process you return to the main menu of ASS CONFIG 15 Exit this menu by pressing the Q Once the network has been set up the LED of the WLAN USB key should be on You must now set up the PC Setting up the PC For this section refer to the instructions supplied by the manufacturer of the WLAN USB key to help you to find and join the house network 1 You may need to install the software for the WLAN USB key on the PC if this has not already been done 2 Plug WLAN USB key into a USB port on the PC 3 Use the software of the WLAN USB key to detect the network 4 Join the network house once this has been detected 5 Now set up the WLAN network connection of your PC A To do this you must configure the element Protocol Internet TCP IP for the WLAN connection that has been created If this element is set up in such a way as to obtain an IP address automatically you must change it to manual mode to set up the TCP IP address 169 254 0 1 in our example the subnet mask 255 255 0 0 in our example and the default gateway 0 0 0 0 in our example 6 Enter OK To guide you through this stage refer to the paragraph Setting the parameters for a connection in the manufacturer s instructions 38 9 WLAN network OFX 9700 R k 3 Select PRINT DOC with the or a buttonsand Sy m e m O ry ey confirm with OK Q 4 Select LIST with the or buttons and confirm lt with OK gt You ca
99. s received by your fax will include the subscriber s header with his name number if available fax print date and the page number 11 RX speed Transmission speed for incoming documents For a quality telephone line compatible no echo communications occur at maximum speed However it may be necessary to restrict the transmission speed for some calls 12 Rings 28 Number of rings to automatically start your machine p g Siqnificati An automatic print out will take place after every 30 EMETRE AN transmissions However you may request a print out at 13 Discard size The Discard Size parameter only 8Y time l l defines the printing of received Each log incoming or outgoing contains a table with the faxes The number of lines of a following information document can be too high for the date and time of the incoming or outgoing document printing paper format This subscribers number parameter defines the threshold e transmission mode Norm Fine SFine or Photo beyond which the extra lines are Amber of pages sent or received printed on a second page Bellow sailcarsian this threshold extras lines are l l l deleted e incoming or outgoing results noted CORRECT if If you choose With the threshold properly transmitted or information codes for special calls polling manual subscribers etc e reason for call error example your subscriber does 20 E C M This parameter helps correc
100. sal of such waste Batteries and rechargeable batteries lf your product contains batteries or rechargeable batteries these shall be disposed of at the designated collecting centers The product X The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment family Therefore according to European regulations you are requested to dispose of it at the selected collection areas to distribution centers in case of equivalent equipment purchase to the available local collecting centers dump selective collection etc Thus you participate in the Waste of Electric and Electronic Equipment reuse and development which can have potential effects on the environment and human health 1 Security Declaration of conformity Environment Licence OFX 9700 Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS In case you should not accept the terms of this license the CD ROM packaging should be returned to the retailer unopened along with the other components of the product The purchase price of this product will be refunded No refunds will be made for products if the CD ROM packaging have been opened if components are missing or if the reimbursement request is made after ten 10 days from the purchase date your
101. set the technical parameters v 29 SETUP TECHNICALS 1 Select the desired parameter and confirm with OK 2 With the keys or a modify the parameter settings by following the table below and press OK Parameter 1 Scanning mode Signification Default value of the scan mode resolution for the documents to be transmitted 2 TX header lf this parameter is on your header will appear on all documents sent to your subscribers with your name number date and number of pages Warning f you send a fax from the document loader the transmission header will not appear on the document your correspondent receives 6 Parameters Setup 3 TX speed Transmission speed for outgoing documents For a quality telephone line compatible no echo communications occur at maximum speed However it may be necessary to restrict the transmission speed for some calls 4 Echo protect If this parameter is on the on line echo will be reduced during long distance calls 6 EPT mode For some long distance calls satellite the on line echo may disturb the call 7 COM display Choice between transmission speed displayed or number of the page in progress 8 Eco energy Choosing the printer standby delay the printer will switch to standby after a delay in minutes of NON operation or during the period of time of your choice 10 RX header If this parameter is on all document
102. sited in a MBX are added to the ones already present In polling the MBX s are only accessible with an MBX code You may perform MBX deposits or polls by e depositing a document in a fax MBX e transmitting to deposit a document in a remote fax MBX e performing document poll from a remote fax Creating an MBX 71 MAILBOXES CREATE MBX 1 Select a free MBX out of the 31 MBX or directly enter the number of a free MBX and confirm with OK 2 Select option MAILBOX CODE and press OK Value 0000 is always displayed Enter the code of your choice if needed and press OK 3 Select option MAILBOX NAME and press OK 4 Enter this MBX s S 1I D 20 characters max and press OK The MBX is initialised If you wish to initialise another press C and repeat the same procedure a 5 To exit the MBX press Modifying the features of a MBX 71 MAILBOXES CREATE MBX 1 Select the desired MBX out of the 31 MBX s or enter the number of the MBX directly and press OK 2 Enter the code of this MBX if there is one and confirm with OK 3 Select the menu MAILBOX CODE or MAILBOX NAME then confirm your choice with OK 4 Perform data modification of the menu and confirm with OK lf needed repeat the last two steps for the other menu Printing the contents of a MBX 73 MAILBOXES PRINT MBX 1 Select the desired MBX out of the 31 MBX s or enter the number of the MBX directly and press OK 2 E
103. t resolution Icon photo resolution EB Icon auto resolution e Scanning in COLOUR eH Icon text resolution H Icon auto resolution The beginning button 2 immediately starts the scan and sends a file to the support with the parameters defined in the analysis format Activate deactivate file automatic deletion on a USB memory key This option when activated deletes automatically the oldest files in the folder SCAN on the USB memory key in order to save a new digitalised document when the disk space is insufficient This option is ineffective when the SCAN folder is empty and the USB memory key is full You must then delete manually the files in order to free up disk space see section Delete your files located in the key page 40 To activate this option proceed as follows t 0621 MEDIA DELETE AUTOMATIC SCAN MODE 1 Select WITH with the or buttons then confirm with the OK button 41 10 USB memory key OFX 9700 PC Features Introduction The Companion Suite Pro software allows the connection of a personal computer with a compatible multifunction machine From the PC you can manage the multifunction machine allowing you to set it up according to your needs print your documents on the multifunction machine from your usual applications scan colour grey scale or black and white documents and edit them on your PC or process them into text using the
104. t the not answer calls made on disturbed telephone lines It is used when the lines are weak or too noisy Transmission times may be longer is set on 3 centimeters If you choose Without the threshold is set on 1 centimeter To print the logs v 52 PRINT LOGS 80 Toner save Makes printing lighter to save toner 1 Press on and enter 52 with the digital keypad cartridge ink The printing of the logs starts 91 Printer error Time out before document being timeout printed is deleted following a print The incoming and outgoing logs are printed on error in PC print mode the same page 92 Printer wait Wait time out for data from PC timeout before the task is deleted in PC sap Print the list of setups 93 Replace format Page format change This oo parameter allows you to print a The printing is not possible on AS paper LETTER format document on A4 format pages using the LET TER A4 setting To print the list of setups 96 NBR WEP Number of WEP keys allowed v 54 PRINT SETUP Keys from 1 to 4 1 Presson enter 54 with the digital keypad Inti s P The printing of the list of setups starts Printing the functions guide A P The printing is not possible on A5 paper format v 51 PRINT FUNCTIONS LIST 1 Press on and enter 51 with the digital keypad The printing of the functions guide starts Printing the logs The printing is not possible on A5 paper format The
105. tems sent Presentation of the SMS window 1 2 3 4 5 6 T C mpanion Manager Fik Edit Tools J Sle 2 2 a New Delete Print Preview Adresses Stop Fax Sms Creation date__ Status__ Emissign date 2tilisateur OF 12 2003 at 19h06 Waiting to send Send immediatel Dossiers tSsdqgsqdgsqgs 29 11 2003 at 19h14 Waiting to send Send immediate SMS Manager Inbox Outbox Sent items gg Deleted items lt Drafts Reception log S3 Send log Created the 07 12 2003 at Send 19h06 Status Waiting to sen Message fedstrgdbhdwh Sms AN 8 Write an SMS 56 11 PC Features Action Delete an SMS from one of the SMS manager directories Except for the directory SEND LOG for which the effect of this command is to delete the entire log Print an SMS from one of the SMS manager directories Display an SMS with the Viewer Access to the address book Stop SMS sending only enabled for the outbox Displays all SMSs in the directory selected in the Fax manager SMS preview SMS manager directories Send an SMS 1 Click on the icon SMS g of the window MF DIRECTOR 2 Click on NEw then on SMS 6 Message Smiley Unhappy Laugh Z See you Time a Date Content of the message 7 Signature a Partner D Surprised ta be Recipients Telephone number Viiv List of recipients Contact list a MFPrinter Laser
106. the Sy toner cartridge and remove KI PAPER JAM the jammed paper sheet REMOVE TONER Take out the paper tray and ban e remove the jammed paper sheet Then open and close the consumable cover A sheet of paper is jammed in the machine Open the PAPER JAM paper jam cover Remove EXTERNAL TRAY the jammed paper sheet Then open and close the 3 Wipe the glass with a soft lint free cloth soaked with consumable cover mild alcohol 4 Close the scanner cover and make sure the clips PAPER EMPTY Add paper in the paper tray are correctly set 5 Make a copy to check that the symptoms have disappeared 60 12 Maintenance OFX 9700 Paper jam correctly placed When printing a sheet of paper may get stuck in the printer or the paper tray and cause a paper jam In case of a paper jam in the machine the following message appears PAPER JAM EXTERNAL TRAY 1 Open the paper jam cover located at the back of the machine 2 Remove the jammed sheet of paper and close the cover 5 Replace the paper tray in the machine Scanner issues When a paper jam occurs the following message appears REMOVE DOCUMENT CONFIRM lt STOP gt 1 Open the scanner cover 3 Open and close the consumable cover The printer starts again automatically The fusion unit can reach a very high A N temperature during the operation To prevent any harm do not touch this area In case of paper jam the follow
107. the address book Modify the information related to a contact Modify a group Delete a contact or a group from the address book Print the address book Import or export a directory Import a directory Save your address book Fax communications Presentation of the Fax window Send a fax Send a fax from the hard disk or the terminal Send a fax from application Receive a fax Follow up of fax communications The outbox The send memory items sent The outbox log The inbox log Fax parameters Access to fax parameters Description of the tab Logs and Reports Description of the tab Fax Parameters Cover sheet Creating a cover sheet Description of the tab Cover page Creating a cover page template SMS Communication Presentation of the SMS window Send an SMS Follow up of SMS The outbox The outbox log The sent item memory items sent SMS Parameters Access to SMS parameters Description of the tab Logs and reports Maintenance Service General information Toner cartridge replacement Issues with smart cards Cleaning Scanner reading system cleaning Printer cleaning Printer external cleaning Printer issues Error messages Paper jam Scanner issues 46 47 47 47 47 47 47 48 48 48 48 48 49 49 49 50 50 50 50 50 50 50 50 50 50 51 51 51 52 Contents OFX 9700 Miscellaneous issues Communication errors Transmission from the feeder Transmission from memory Communication error codes General codes Specifications Phys
108. the paragraph Wireless connection page 44 An example of how an AD HOC network may be set up An example of how to configure an Ad hoc network without security protection using the following parameters e network name house e radio type ad hoc e channel 1 e PC s IP address 169 254 0 1 e PC s subnetwork mask 255 255 0 0 e PC s gateway 0 0 0 0 e IP address of the multifunction machine 169 254 0 2 e subnetwork mask of the multifunction machine 255 255 0 0 e multifunction machine s gateway 0 0 0 0 Setting up a multifunction machine 1 Plug the WLAN USB key into the USB connector of the multifunction machine 2 Typein select the menu SETUP using the keys v or and confirm with OK 3 Select WLAN using the keys or a and confirm with OK 4 Select ASS CONFIG using the keys or and confirm with OK 5 Select NEW NETWORK using the keys or and confirm with OK 6 SSID appears on the screen enter house using the numerical keypad and confirm with OK 7 Select the mode AD HOC MODE and confirm with OK 8 Enter 1 in the field CHANNEL and confirm with OK 9 Select WITHOUT SECURITY and confirm with OK 10 Select IP CONF MANU and confirm with OK 11 Enter 169 254 0 2 in the field IP ADDRESS and confirm with OK 12 Enter 255 255 0 0 in the field SUBNET MASK and confirm with OK 13 Enter 0 0 0 0 in the field GATEWAY and confirm with OK 14 At the end of thi
109. ther hand communication times may be longer if the line is bad Type of dialing Number of attempts the Terminal Number of attempts must make if send fails Interval between Duraton between two send attempts attempts 53 11 PC Features OFX 9700 Cover sheet The cover sheet is part of a fax document automatically generated by your terminal on which there is information concerning the sender the recipient the date the time sent comments etc This page may be sent alone or in front of a fax document but always at the same time as the document A document may be sent with a cover sheet from the multifunction terminal or from the central processing unit In the latter case some of the information in the cover sheet may be provided by yourself when making the send request It is necessary to create model cover sheets before sending a document using them On the other hand once the cover sheet is created a model cover sheet may be used for all documents sent Your terminal offers the possibility of creating and customizing some model cover sheets which you can choose when sending a fax Creating a cover sheet A 1 From the tab COVER PAGE click on the button NEw 2 Select the model cover sheet you have created using the menu FILE It is necessary to create a model cover sheet before sending a fax with it A window with the model cover sheet you have created is displayed CovedPage Mir Ha f
110. transmission from memory delayed transmission deposit number of pages of the document document size percentage of space stored in memory e Cancel a transmission request in the waiting queue OFX 9700 Performing immediate transmission from the waiting queue 61 COMMANDS PERFORM 1 Select the document in the waiting queue and confirm your choice with OK or gt perform the selected transmission to immediately Consulting or modifying the waiting queue 62 COMMANDS MODIFY 1 Inthe waiting queue select the required document and confirm your choice with OK 2 You may now modify the parameters of the given document then confirm your modifications by Deleting a transmission on hold 63 COMMANDS CANCEL 1 Inthe waiting queue select the desired document and confirm your choice with OK Printing a document in waiting or in deposit 64 COMMANDS PRINT 1 Inthe waiting queue select the desired document and confirm your choice with OK Printing the waiting queue 65 COMMANDS PRINT LIST A document called COMMAND LIST is printed Cancelling a transmission in progress Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi call number e Fora single call number from the memory the document is erased from the memory e Fora multi call number only the call number
111. u can assure document confidentiality by using the 4 digit access code Once saved you will require this access code for e printing fax messages in memory e activating or deactivating the fax answering machine Saving an access code 383 FAX FAX ANSW ANSWER CODE 1 Enter the code 4 digits and confirm with OK 2 Quit this menu by pressing the Q Activating Deactivating the answering machine v 382 FAX FAX ANSW ACTIVATION 1 If you saved an access code for your fax answering machine enter it and validate with OK 2 Select the required option WITH or WITHOUT answering machine and confirm you choice with OK 3 Quit this menu by pressing the lt button Printing fax messages stored in the memory AN 1 If you have defined an access code for your fax answering machine enter it and press OK The printing is not possible on A5 paper format v 381 FAX FAX ANSW PRINT Documents received and stored in the memory are printed Fax rerouting This function is used to reroute faxes received to a directory contact To use this function you have to perform two operations 1 Activate rerouting 2 Set the rerouting address of the fax Activating rerouting 391 FAX REROUTING ACTIVATION 1 Using the keys and a within the navigator select option WITH and confirm with OK 2 Quit this menu by pressing the N button A Setting the re direction contact 392 FAX REROUT
112. ument is stored and will be sent at the new time Transmission with auto redial This function allows you to monitor the dialling operation during a fax transmission In this case the maximum transmission rate will be 14400 bps This function allows for example e to hear if the subscriber s fax is engaged and if so choose the moment when the line is clear to start the document transmission e to control the communication progress in case of uncertain numbers etc To take the line manually 1 Place the document in the fax feeder 2 Press 3 If necessary set the sound level with navigator or keys 18 4 Fax 4 lf not already done enter the subscriber number As soon as you hear the remote fax tone the line is clear and you can start the transmission L to start the document transmission If your machine is set in order to print a transmission report Transmission report page 26 the reduced copy of the document first page will not be printed and it notifies you that the communication is manual Fax reception Fax reception depends on the parameter settings of your machine The following parameters let you customize the printing of received faxes Reception Mode page 27 Reception without paper page 27 Number of copies page 27 Fax or PC reception page 28 Received faxes reduction mode page 28 Technical Parameters page 28 AN The following tables gives which tra
113. ve it or edit it Character recognition software OCR The character recognition function allows to create a usable data file for desktop applications from a hardcopy document or from a picture The character recognition only works for printed characters such as printer outputs or typed text Nevertheless you can request for a handwritten text block to be kept intact a signature for instance by outlining it Given your machine environment and the character recognition from your machine the OCR is done with a Drag amp drop of a document from the PaperPort to the Notepad icon AN Printing For more details about the usage of this software check the on line help of the product You have the possibility to print your documents via the USB connection or the WLAN connection During the installation of the software the LASER PRo LL printer driver will be installed automatically onto your pc This will allow you to print your documents on the machine via the USB connection The LASER PRO LL NETWORK printer driver allows to print via the wireless connection This driver is installed when you add a network printer Printing with the multifunction machine To print a document with the machine from your PC is like printing a document in Windows 1 Use the PRINT command from the FILE menu of the currently open application on the screen 2 Select the LASER PRO LL printer to print via the USB connection or the LASER PRO LL NET
114. vent the sheets from falling down Starting your device Device connection imperative to refer to the Security Before plugging the power cord it is directives page 1 1 Plug the end of the telephone line into the terminal socket and the other end into the wall telephone socket 2 Make sure that the On Off switch is on Off O position 13 OFX 9700 3 Connect the power cord to the device Plug the power cord to outlet on the wall 4 Press the On Off button to turn on the device I position 5 After initialisation WAITING FOR INIT CARD appears on the screen Insert the initialisation card provided in the card reader as indicated on the picture mies 6 After an analysis phase INIT OK REMOVE CARD appears on the screen Remove the initialisation card from the drive 7 By default the machine is set to operate in England and in English To modify this parameter refer to Country page 25 8 Set the date and time refer to Date Time page 25 2 Installation OFX 9700 Paper insertion in the manual input tray Before inserting paper refer to paragraph Paper recommendations page 7 The manual input tray allows you to use various paper formats with greater weightings than the one used in the paper feed cassette refer to paragraph Consumable specifications page 65 Only one sheet or envelope can be fed at a time You can use paper which weights between 52 and 160 g m2 1 Spr
115. with the Step by step method 1 Presson v 2 Use the or button to browse the menu and select 5 PRINT Confirm with OK 3 Use the or a button to browse the menu PRINT and select 51 FUNCTIONS LIST Confirm with OK To print the functions list with with the shortcut method 1 Presson v 2 Enter 51 with the numerical keypad to directly print the functions list 10 2 Installation OFX 9700 Packaging contents 1 initialisation card The packaging contains the items listed below a Multifunction device Device installation 1 Unpack the device 2 Install the device respecting the security notices stated at the beginning of this booklet 3 Remove all stickers from the machine 4 Remove the plastic protection film from the screen 5 Place the control panel in front of the machine insert the control panel in its back slots A Control panel 1 toner cartridge L a al 7 6 Push the front side of the control panel B to clip it Installing the document feeder 1 Secure the document feeder by fitting the two clips B in the notches A provided for this purpose A B 1 installation guide and 1 PC installation CD ROM 1 power cord 1 telephone cord Feed cassette paper insertion Before inserting paper refer to N paragraph Paper recommendations page 7 Your device accepts a number of formats and types of papers refer to paragraph Consumable specifications page 65
116. y is used to print received fax depending on the default tray and the paper format in both trays The printing is not possible on A5 paper format Default tray set to Manual Default tray set to Automatic M anual tray paper format A4 Letter and Legal Main tray paper format A4 Letter and Legal OFX 9700 Action The fax is printed with an automatic selection of tray A4 Letter and Legal A5 An error message is displayed on the screen The paper on automatic tray is incompatible A4 Letter and The fax is printed on the M anual tray Main tray Action paper format paper format A4 Letter and A4 Letter and The fax is printed on Legal Legal manual tray A4 Letter and A5 The fax is printed on Legal manual tray An error message is A4 Letter and displayed on the screen A5 Legal The paper on manual tray is incompatible An error message is A5 A5 displayed on the screen The paper on manual tray is incompatible AS Legal main tray An error message is A5 A5 displayed on the screen The paper on automatic tray is incompatible Relay broadcast Your fax machine initiator can relay a document in other words transmit a document to your subscribers via a remote fax and with a precise relay list To do this the initiator fax and the remote fax must both have the relay function To relay you need to supply the remote fax with the document and the relay list

Olivetti OFX 9700

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