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SMART Board Software User`s Guide

1. 69 Preventing Damage to the Writing Surface 70 General Tips for Trouble Free Performance 70 Transporting the Interactive Whiteboard 70 Removing the Pen Tray 00 cece eee eee ee 71 Adjusting the Projected Image 2 cee eee 72 Troubleshooting Front Projection Models 000e005 Understanding the Ready Light 0 005 73 Troubleshooting Table 0 0000 eee 74 Resetting the Interactive Whiteboard s Power 79 General Troubleshooting 0 0 00 eee eee 80 Wall Mounting Tips for Front Projection Models Wall Mounting Precautions and Tips 000 81 Recommended Heights for Wall Mounting 83 Securing the Pen Tray and Interactive Whiteboard 85 Windows Version vii Contacting SMART Technologies 00 ee cece ee en eens 86 Contacting SMART Technical Support 86 General Inquiries i sirnaa aipuak aa 000 cee ees 86 Returning Defective Merchandise 00005 87 Registration tiroa ikenien ewe ah EAE DE EENES 87 Sending Feedback aauaaaaaaaaaaa naaa n naaraana 87 Obtaining More Information a oa auauua aaua 87 INdOX ALE rE ERE ERT ENE OEE REENE EEEN EA IIA EERT E 89 viii Windows Version Introducing SMART Board Software From the classroom to the boardroom SMART products help you deliver dynamic presen
2. 21 Drawing in Ink Aware Applications 22 Writing over Applications That Aren t Ink Aware 22 Writing and Drawing in Notebook Software 24 Writing Over Videos i eena t ED eae 27 Typing Directly Into an Application or a Dialog Box 28 Typing and Formatting in Notebook Software 29 Making Other Kinds of Notations 29 Adding Content into Notebook Software 000eee eee Using the Gallery si ssrroireerti rina eee ee eee 30 Adding Web Links and File Attachments 33 Adding Images and Flash Files 000 00s 34 Other Ways of Adding Content to a Notebook Page 35 EASING ica ti co ce tree laine eb hehe opr ETa sae Canara eee eee ee eS Erasing Your Note 0002 cece ee eee eee 36 Quick Erasing of Large Areas 0 00 eae 37 Restoring Lost Notes 2020000 cece eeeee 37 Capturing and Saving 0c cee eee Capturing with Floating Tools Screen Capture Buttons 39 Inserting Your Notes into Microsoft Word and Excel Files 40 Inserting Your Notes into PowerPoint Software 41 Inserting Your Notes into Other Ink Aware Applications 41 Capturing Your Work asa Video 20 0 ee eae 41 Saving the Notes You Make Over Videos 42 Saving in Other Formats 0 0000 e eee eee eae 42 Saving Content from a Data or Videoconfer
3. Aligning or Orienting the Interactive Screen To make your press to appear exactly where you expect it make sure your SMART interactive product is properly aligned or oriented This lets SMART Board software know exactly where the image is on the product Your SMART product comes with a default setting that aligns a standard computer screen image to the product However if the pointer appears a slight distance away from where you ve pressed you should correct this misalignment by orienting your unit To orient the unit you press specific points on the interactive screen You access this orientation screen by pressing the SMART Board icon or the More button on the Start Center and then More selecting Orient This procedure can be four nine or twenty Puen presses depending on your Alignment Orientation Precision setting 14 Controlling the Computer Windows Version which you can access in the SMART Board Settings dialog box from the SMART Board Control Panel For quick access to the Orientation screen press the two pen tray buttons at the same time to orient the maT P interactive whiteboard Boar If you have a SMART Board 600 series interactive whiteboard you can quickly open the Orientation screen from the Help button on the pen tray If you have a SMART Board 600 series interactive whiteboard the orientation settings are stored with the product not on the connected resident computer Tips for
4. You can convert your handwritten note to typed text and insert it into your active non Ink Aware application To do this press and hold the note for approximately three seconds You ll see a menu that includes conversion choices Select one for it to appear in your active application or dialog box For example if you want to save a file with a different name select File gt Save As in the application pick up a pen and then write the new name Return the pen to its slot and press and hold the new name until you see a menu Select the correct conversion by pressing it and the name will appear in the File Name box of the Save As dialog box Students will better understand how the technology works if you explain to them the concept of the transparent layer over the computer image Floating Tools The Floating Tools are more than just the virtual counterpart to the physical tools In the Classic tool set the default for SMART Board software you have access to many other tools including Area Capture and Highlighter You can also add tools For example add the Shape and Creative Pen buttons to the Floating Tools so you can make your notes more engaging For information on customizing the Floating Tools turn to page 44 Windows Version Writing Typing and Drawing 23 Area Capture Left Click Pen Highlighter Click to shrink Undo Click to add more tools or to customize the toolbar The Classic Tool Set
5. If you ve turned on the necessary equipment and you still can t see the computer s desktop on the screen read your product s installation instructions to make sure the product was set up correctly Also check that the interactive product is connected to your computer and a power source if necessary Every SMART product has one or more light emitting diodes LEDs that indicate the state of the product Interactive whiteboards have a Ready Light and lights for each tool while Sympodium products have Power and Status LEDs For 600 series interactive whiteboards see page 73 If the Ready Light on a 500 series interactive whiteboard is solid green your system is functioning properly If it s red the pen tray is receiving power but it isn t communicating with SMART Board software If you 4 Introducing SMART Board Software Windows Version haven t installed this software do so before proceeding If you have installed the software ensure that the cable between the computer and the interactive whiteboard is secure at both ends If you re still having problems call SMART Technical Support see page 86 or your dealer SMART Board software has been installed and is runningin F projected mode If it is you ll see the SMART Board icon in Bron the system tray If you don t see the icon open the SMART gard Icon Board Software folder from the list of programs in the Windows Start menu and select SMART Board Tools If this
6. User s Guide See VU l l 7 ld 2 Winey wal 2 P o eC n w T a a Q 5 Ok fop ant s ONN y h 3 ba s Ss lt _ SMART Board Software for Windows 98 2000 ME XP and Windows NT SMART Board Interactive Whiteboard Rear Projection SMART Board Interactive Whiteboard SMART Board for Flat Panel Displays Interactive Whiteboard Sympodium Interactive Lectern Technologies Inc Registration Benefits In the past we ve made new software features such as handwriting recognition USB support and SMART Recorder available as free upgrades Register your SMART product to be notified of free upgrades like these If you have a front projection SMART Board interactive whiteboard you ll receive an additional three years of warranty coverage when you register Keep the following information available in case you need to contact Technical Support Serial Number Date of Purchase Register online at www smarttech com registration Trademark Notice SMART Board Sympodium DViT X Port Notebook OptiPro LinQ and the SMART logo are either registered trademarks or trademarks of SMART Technologies Inc Microsoft Windows Windows NT PowerPoint and NetMeeting are either registered trademarks or trademarks of Microsoft Corporation in the U S and or other countries Macromedia and Flash are registered trademarks of Macromedia Inc in the U S and or other
7. Windows Version Important Information iii Safety Tips for Teachers e Tell students not to look directly at the light beam from the projector Instead encourage them to keep their back to the projector when working at the interactive whiteboard Before they turn to face the class they should take a big step or even two sideways e Make sure you don t look directly into the light beam from the projector Keep your back to the class when you write over a projected image Step to the side of the interactive whiteboard before you turn and face the class e Tell your students not to touch the projector as it can become extremely hot during normal operation e Don t use a chair to increase a student s reach If your students can t reach the top of the interactive whiteboard lower it You may need to remount a wall mounted unit in a lower position If your interactive whiteboard is mounted on a floor stand lower it with the help of another adult e Tell students not to run in the vicinity of the floor stand as they may trip over the floor stand legs More Information on Front Projection Models For further information on the front projection SMART Board interactive whiteboard see Maintenance for Front Projection Models on page 69 Troubleshooting Front Projection Models on page 73 and Wall Mounting Tips for Front Projection Models on page 81 iv Important Information Windows Version Contents Importa
8. Eraser Right Click To open the Floating Tools press the Floating Tools button in the 1 Start Center or press the SMART Board icon in the system tray E and select Floating Tools TIP After you open the Floating Tools you can collapse the toolbar to save space You can also add tools to or remove tools from it See How To gt Add Tools to the Floating Tools or Change the Floating Tools View in the Help Center for details Press the Highlighter button to highlight text with yellow semi transparent digital ink just as you would with a highlighter pen You K can cover words or any area of the screen with this illuminating ink Writing and Drawing in Notebook Software If you re using Notebook software on a SMART interactive A product the easiest way to write notes is with a pen tray pen interactive whiteboards or the Pen tool Sympodium interactive pen displays However you can also create freehand objects g using the Pen and Creative Pen toolbar buttons and a range of geometric shapes using the Shape button You can write and draw in different colors line widths and styles ranging from artistic to plain If you like you can use the Creative Pen to write with a stream of stars rainbow colors happy faces or even flowers You can also write over Flash files that you add to your page In fact if the Flash file recognizes writing it will convert your handwritten note to text 24 Writing Typing and Drawi
9. Move Back Menu Button Move Forward One Slide One Slide Make your brainstorming meetings a true collaboration with your coworkers Write their comments on the open slides or add a new blank slide to write into and save these notes with each slide Inserting Your Notes into Other Ink Aware Applications You can capture your notes as typed text in any application that accepts text by injecting them into the active file at the cursor location Press the note and keep holding it until a menu appears If you select the suggested conversion of the word that word appears in your active application Capturing Your Work as a Video If you want a record of your actions at the interactive screen use SMART Recorder This tool creates a video file and if you have a microphone connected it automatically saves the audio as well so you can narrate your actions at the computer Windows Version Capturing and Saving 41 You can record the entire screen a specific rectangular area or a specific window Then you can post this video file on a network or a website to make it available for others or you can e mail it see page 50 The length of your recording and its frame rate are shown on the title bar of SMART Recorder Record a lesson for absent students You can save these video files to your school s website so anyone can review the lesson which may also help your students when they re reviewing for exams If you will be
10. To add a button for an application or a tool press the More button at the bottom of the Start Center and select Customize Start Center Then press the Browse button to add applications or press the Add button to choose from a list of available tools Read How To gt Add an Application to the Start Center in the Help Center for more details More Button TIP You can drag files as well as applications from your desktop or Windows Explorer directly onto the Start Center The added file or application appears as a button with the application icon Windows Version Changing How the Software Works for You 43 For example you can add a button for the Windows Calculator to the Start Center Then press this button to open it El To work with your younger students at the interactive whiteboard keep the Start Center near the bottom of the interactive screen so they can reach it Floating Tools Add buttons to the toolbar for tools that you may use often or remove buttons for tools that you don t use There are many tools m available in addition to those you see on the default tool set To view these other tools click the More button and select Customize Floating Tools The available tools are listed in the Available Tools list If you prefer to work with a smaller version of the Floating Tools you can collapse it by pressing the circular Arrow button on the side of the toolbar This small version still inc
11. and still being able to write draw and erase from either location If you re using more than one front projection SMART Board interactive whiteboard you ll need a projector for each unit After you set up your equipment take a moment to configure SMART Board software as described in the next few paragraphs First decide how you want the displays to work together You can display the same desktop on all products which allows people in various locations to see the same image To achieve this effect you can daisy chain the projectors or use a distribution amplifier to send the computer s video signal to more than one display or projector Or you can display different views of the same desktop across the interactive products With this option you have the flexibility of opening one window on each screen or splitting one application across multiple screens To set this up you must send the video signal from the computer to each display or projector To do this your setup must include one of the following e a separate video card for each projector or each display e a video card that splits the video signal and sends it to multiple displays or that accepts connections from multiple sources e a video distribution amplifier between the computer and the projectors Windows Version Special Situations 65 If you re stretching your computer s desktop across more than one interactive screen and you re using an older operati
12. computer Rearrange your pages using the Page Sorter tab and add file attachments and website addresses on the Attachments tab After you ve created your content you can present it with Notebook software As your audience provides comments and suggestions write their input on a Notebook page using the pen tray tools or the pen buttons in Notebook software Start Center MA Teaching With Notebook xbk SMART Notebook Fie Edit View Insert Format Draw Help DS EGV Mex sama h Ae eS ea a Toolbar 1 hd FS o HH D Greetings c 7 8 3 amp hulle a gt Tabs for quick Page Sorter access to the x Page Sorter E z Gallery and p Attachments e G Notebook Workspace Extend Page d Ta 10 Quick Tour Windows Version Press the Keyboard button on your interactive nah 3 P product to open the on screen keyboard This way you don t have to leave the interactive Keyboard product to enter text Button For more help on performing specific tasks open the Help Center by pressing the Help button on the Start Center Or visit 2 the Support and Training areas of www smarttech com for Help more ways to learn about SMART Board software Button Press the appropriate button on the Sympodium interactive pen display to quickly open Notebook software the on screen SMART Keyboard or the Floating
13. shapes imported images Flash content and digital photos anything you can place on a Notebook page When you convert a page into a Gallery template you are simply making its contents conveniently available for reuse These templates are not conventional background templates In fact when you open a self created template all the objects on the page are just as you created them selectable and changeable and in the foreground See Adding Your Own Content to the Gallery on page 32 for more information on creating templates NOTE To make your template behave like a conventional template select all the objects on the page and select Format gt Lock in Place The objects are protected from accidental change Windows Version Adding Content into Notebook Software 31 Templates are represented in the Gallery as an image of a page with a turned down corner When you drag a template onto the current page Notebook software creates a new page after your current Linad paper borderless large page and applies the page template to the new page A Page Template Some templates include a Snap To feature For example if you add a map template e g Europe to a page and then drag an associated piece of clip art such as the United Kingdom onto the map the clip art will snap to position if you put it near the proper place on the map Adding Your Own Content to the Gallery To add your own clip art Flash files and Gallery
14. version 2000 or later of Word or Excel software this toolbar appears with the application s other Aware Tools toolbars If you have an earlier version a floating toolbar appears On either toolbar press the Insert as Shape button to keep your note as a picture or press the Insert as Text button to insert the note as typed text Capture Insert as Text If you prefer not to alter the active file you can capture your note and an image of the underlying application into the current Notebook file These are inserted as two separate objects on the Notebook page 40 Capturing and Saving Windows Version Have a student open a rough draft of their work on the interactive product Work through the editing process together making changes in the file as you go Inserting Your Notes into PowerPoint Software SMART interactive products are specially designed to enhance your PowerPoint presentations See page 62 for information on presenting with PowerPoint software During the presentation you can write notes over the slides and then save them in a few different ways The least obtrusive method of saving your notes is to save them with each slide when you save your PowerPoint file If you prefer to keep your notes separate from your slide content you can capture them to the current Notebook file instead of your PowerPoint file To do this press the Menu button on the PowerPoint toolbar and select Capture to Notebook
15. 60 Presenting Windows Version Other handy presentation features include the Screen Shade which focuses your audience s attention Press the Screen Shade button on the toolbar to insert a j shade over the page and gradually drag it back to reveal the text and graphics underneath Handles appear at the top bottom and both sides of the shade so you can selectively reveal the page contents from any direction the Attachments tab on which you can store files shortcuts to files and Internet addresses A single press on a link in this tab opens a file or a website so you have immediate access to external information during your presentation Navigating through Your Notebook Presentation In any view you can navigate through your Notebook software presentation by pressing the Next Page button on the pen tray or the function buttons on the Sympodium interactive pen display the Next Page or Previous Page buttons on the Notebook s software toolbar E gt any Page Sorter thumbnail to go to the corresponding page the RIGHT ARROW or LEFT ARROW keys on your keyboard Using the Physical Buttons You can change the function of a physical button on your interactive product so you can use it to navigate during your presentation For example configure a pen tray button to advance to the next page in your Notebook file If you use your interactive product mainly for delivering presentations you can configure a button to
16. Add New Subcategory A text box appears in the list of categories below the selected category Enter the name of the new subcategory and then add templates images and Flash files to it My Content is a category in which you can place your own clip art Flash files and templates that you use often You can only add content to the My Content category NOTE If you try to access the Gallery on a shared resource drive you ll find that it s locked This means that you can neither add nor remove any of the items from the Professional and Education categories However you can still make changes to the My Content category For more detailed information on using the Gallery see the Help Center Adding Web Links and File Attachments Navigating to files or websites during a presentation can be awkward and distracting your presentation can lose its momentum and participants and students can lose their focus Instead add files shortcuts to files or the Web addresses into the Attachments tab of Notebook software before your session Then during the session you can open files or sites in no more time than it takes to press on the screen Everyone remains on track and no time is wasted syuamyseyy o Click the Attachments tab and then click the Import button located at the bottom of the tab to browse to a website file or file shortcut Then when your presentation is in progress press the Attachments tab and then press on the file
17. Flat Panel Displays 16 Display Control 17 Icon Strips 68 Floating Tools Adding 44 Capturing 39 Changing 44 Changing a Tool 48 Eraser 36 Undo 36 37 Font 28 Formats Notebook Files 50 Saving 42 Formatting Text 29 Front Projection 70 Cleaning 69 Maintenance 69 Multiple Products 65 Safety i Full Screen View 46 60 Using 57 G Gallery 30 Adding Content 32 Content 31 Organizing Content 33 Sharing Content 32 Templates 31 Grouping Objects 25 Guest Laptop Switch 20 52 Guest Presenter 60 Index Windows Version H Handouts Meeting Minutes 56 Printing Notebook Pages 53 Handwriting Conversion 21 29 Recognition 29 Heights for Interactive Whiteboard 83 l Icon Strips 68 Image Troubleshooting 80 Images 34 Scanning 35 Importing 33 57 Flash Files 34 Injecting 23 PowerPoint 63 Text 29 53 Ink Aware Capturing 38 Definition 21 Drawing 22 Inserting 41 Writing 21 Ink Color 48 Interactive Whiteboard Installation Heights 83 Interactive Whiteboards Clicking 13 Installing 81 Resetting Power 79 Writing 21 K Keeping Side Tabs in View 46 Keyboard 28 L Laptop Connecting 20 52 Sharing 51 LED 4 73 Troubleshooting 75 Windows Version Line Ends 25 48 Style 48 Thickness 48 Linking to Websites or Files 26 LinQ Software 20 Presenting 64 Saving 51 Locked Gallery 33 Locking Objects 26 Logging On 6 Lost Notes 37 M Magnifier 19 55 58 Marker Removing Ink Stains 69 Meetings 56 Mobile Device Manager 20 51
18. Mode Non Projected 67 Mounting an Interactive Whiteboard 81 Mouse Gestures 16 Mouse Settings 15 16 Moving Interactive Whiteboards iii Objects on the Interactive Screen 14 Pages 27 Toolbar 46 Multiple Interactive Products 65 Multiple Touch Mode 16 N Navigating 61 in Presentations 61 PowerPoint Software 62 NetMeeting 64 Network LinQ Software 60 Software Installation 7 Non Ink Aware Capturing 38 Non Projected Mode 67 Normal View 46 Index 91 Notebook Software Capturing 38 39 Changing 46 Linking 33 Navigating 61 Non Projected Mode 67 Preparing Presentations 56 Presenting 60 Saving in Different Formats 50 Shortcuts 34 Text 29 Writing 24 Notes Capturing Video and Notes 42 During a Presentation 60 Inserting in Ink Aware Applications 41 Inserting into PowerPoint Software 41 Inserting into Word or Excel Files 40 Non Projected Mode 68 Number Pad Keyboard View 28 o Objects 25 Linking 26 Overlapping 26 Opening Keyboard 28 Start Center 13 Operating System 5 Organization of the Gallery 30 Organizing Presentations 56 Organizing Your Gallery Content 33 Orienting 5 14 Changing Precision 46 Multiple Displays 66 92 Index P Page Sorter 47 Pages 27 Paint Drawing 22 Pausing a Video 18 Pen Tray 69 71 Non Projected Use 67 Pens Changing 45 Pictures see Images 34 Play a Video 18 Pointer Tool 29 59 Power Resetting a Pen Tray 79 PowerPoint 62 Capturing 38 Changing 49 Inserting 41 W
19. Mode before SMART Board software can recognize more than one press You can change any of these settings through the Mouse Settings in the SMART Board Settings dialog box which you access from the SMART Board Control Panel Read the Tips section of the Help Center for more hints You can also use mouse gestures if your interactive screen uses DViT technology Gestures are a way of mimicking a right click or wheel click by touching the screen With the gestures feature enabled you can right click by pressing the screen with one finger and then pressing with a second finger to the right of the first In addition you can wheel click or scroll by touching the interactive whiteboard with two fingers and then moving your fingers up or down the screen To use gestures you must activate the Enable Mouse Gestures and the Multiple Touch Mode settings See How To gt Change the SMART Board Software Settings gt Change Mouse Settings in the SMART Board Software Help Center for more information Controlling a Projector or a Flat Panel Display If your SMART product uses a projector or a flat panel display you can control these devices right at the interactive screen using the SMART Display Control You can also set up a special screen saver that s 16 Controlling the Computer Windows Version optimized for a SMART Board interactive whiteboard called the SMART Bulb Saver Display Control SMART Board software comes with Display Controls that
20. Pressing Your SMART product interprets your screen presses using a number of default settings One special setting is the Mouse Assist option With this feature active it s easier to activate items like scroll bars and Close buttons which may otherwise require precise pressing With this setting you can tailor your interactive product to the abilities of its users gt Don t lean your palm arm or anything else against the P interactive screen More than one point of contact with the interactive screen can confuse the product s electronics Windows Version Controlling the Computer 15 If your students can t reach the upper portion of the screen you may be able to lower the screen If you have an adjustable product such as a Rear Projection SMART Board 2000i interactive whiteboard or an interactive whiteboard on a floor stand you can lower it Remember to orient the front projection interactive whiteboard after you move it Avoid standing on a chair or a stool to reach the top of the interactive screen Follow the safety tips outlined on page iv Some applications like Notebook software have a moveable toolbar Drag it to the bottom of the screen so people can reach the buttons Tips for Using DViT Technology If you have an interactive whiteboard that uses DViT technology more than one person can interact with the product at the same time However you must first enable this Multiple Touch
21. Reset button for longer than three seconds the orientation of the whiteboard will default to the factory orientation In this case alignment will be correct only if the computer image exactly fills the screen Windows Version Troubleshooting 79 General Troubleshooting Problem Solution The image doesn t fill the screen fully OR The image is blurry The computer s resolution setting may not match your projector s native resolution Consult your projector manual for the correct resolution and then go to the Windows Control Panel to change the display resolution of your monitor Touch is not accurate The pointer does not appear directly below your finger When you write on the screen your writing appears at a slight distance from the pen Orient the interactive whiteboard see page 14 No digital ink appears on the screen Check that SMART Board software is installed and running 80 Troubleshooting Windows Version Wall Mounting Tips for Front Projection Models CAUTION Two people are required to mount the front projection interactive whiteboard on a wall A The interactive whiteboard may be too heavy for one person to easily maneuver onto the wall mounting bracket Wall Mounting Precautions and Tips If you need to lean the whiteboard against a wall before you mount it make sure it remains in an upright position resting on the pen tray brackets The
22. Tools If you re a first time SMART product user you can practice using the interactive screen with two applications that were specially created for use with a SMART product SMART Number Cruncher and SMART Speller Download these simple programs from www EDCompass com to practice writing on the screen and to practice converting your writing to typed text Advanced Features SMART Board software is about more than just writing and 1 4 saving notes over still images on the interactive screen For example you can play a video with SMART Video Player and Video a Player write over the moving images Button Record a file of everything you do at the interactive product a with SMART Recorder If you have a microphone connected i J your file can include narration Recorder Button You can modify many of the tools in SMART Board software For example you can customize the Start Center by adding additional buttons such as buttons for frequently used applications When you open the Floating Tools the Classic tool set opens by default giving you access to the most commonly used tools However if you re teaching younger students you might want to try the Creative tool set Read the Select a Tool Set in the How To gt Change the SMART Board Software Settings folder of the Help Center for more information Windows Version Quick Tour 11 If you re a guest laptop user who prefers not to install SMART Board software on
23. Video Player Window You can set up SMART Video Player to pause the movie as you make your note or it can continue to play while your note slowly fades away If you press Pause in the SMART Video Player window while you re showing a video from a video device such as a VCR the video displayed on the interactive screen pauses while the hardware device continues to play When you return to the video it will jump ahead 18 Controlling the Computer Windows Version Archive your educational videos in digital form to preserve them If you are connected to a network you can open them with SMART Video Player on your SMART interactive product Displaying Your Computer Screen Sometimes when you present your audience can t see small details on the screen To alleviate this situation use the Magnifier to enlarge an area of your screen From the Start Center press the More button and add the Magnifier tool Drag the window around your screen to enlarge a the area inside it Drag this window on your screen to see it enlarged below Connecting a Laptop Computer to a 600 Series Interactive Whiteboard If you want to use a laptop without installing SMART Board software you can disconnect the data cable that came with your 600 series interactive whiteboard from the resident computer and connect it to the laptop You ll immediately have touch control of the oriented interactive whiteboard However you will need t
24. by accessing relevant websites You can also display images and information from peripheral devices that are connected to your computer such as a document camera or a scanner If you re using a video capture card you can also show video from a VCR or DVD player see page 18 Use Notebook software to organize your material or save it in another application that you can access with the computer that s connected to the SMART product You can store your file on a network drive a disk or a USB storage device that you would insert into the presentation computer Delivering Your Presentation SMART Board software is ideal for delivering and recording the ideas and information in a meeting For example Notebook pages are ideal for recording action items sales notes status updates or any suggestions that emerge from your discussions Use Notebook software in a brainstorming meeting to record ideas as they occur If you re delivering a lesson or a lecture you can engage your audience with your smooth delivery on the interactive technology To demonstrate software to a group show it on the large screen of the SMART Board interactive whiteboard You can activate program components with your finger or use the pen tray tools to circle unique features all while remaining in front of your audience In code reviews you can jot down comments from your peers and save your notes and an image of the screen in a Notebook file You can keep
25. by moving Boare items around the screen with your finger The ease with which you do this will impress your audience A variety of hardware and software B features help you deliver your L presentation For example writing with 7 S a pen can be a more intuitive way to TE interact with the computer screen You IE can use software tools like the Magnifier to help the audience see your content Read this section for suggestions on using the SMART Board tools and A Presenter at the Notebook software to deliver Sympodium L290 eae professional level presentations Minimize meeting setup time by using your laptop to both prepare and deliver your presentation You can share your laptop file to the interactive product if you install LinQ software At the presentation computer ensure the Mobile and Wireless Device setting has been enabled and that the two computers are on the same network See page 51 for more details on LinQ software Because your file is still on your laptop you can navigate to its familiar location and still use all the interactive tools on the interactive product Windows Version Presenting 55 Preparing Your Presentation Use the many ideas previously described in this guide and in the Help Center to create and gather content for your presentation For example enliven your presentation or meeting by adding video or audio clips and
26. can press these buttons to access the file or program To add another tool to the Start Center press More gt Customize Start Center In the Customize Start Center dialog box select or browse to a tool For more detailed instructions read How To gt Add an Application to the Start Center in the Help Center Windows Version Sharing 53 You can add text into your Notebook file from other applications by printing from that application with the SMART Notebook Print Capture printer See page 39 for more details on this feature When you use other applications you can insert the notes that you write on the interactive screen into that file see page 28 If your students are using computers that are connected to a network consider SynchronEyes software This computer lab software makes it easy for teachers and students to share a desktop on the interactive screen so the entire class can see it With this software you can also monitor and control student computers from your own desktop or from the interactive product For purchasing details or to download a trial version visit www smarttech com 54 Sharing Windows Version Presenting SMART interactive products add a wow to every presentation Whether your audience is in the same room or watching your screen over the Internet a presentation is more enjoyable for everyone when you write on the interactive screen MART P Increase your presentation s visual impact
27. folder isn t there you must install SMART Board software You can do this from the CD from a USB storage device or by downloading it The projected mode is the default mode for SMART Board software You ll find the mode setting in SMART Board Settings dialog box which you can access from the SMART Board Control Panel If you need more help determining the mode or changing it open the SMART Board Software Help Center and search for information on Projected Mode the interactive screen is properly oriented Check the accuracy of your touch When you press the interactive screen you should see the pointer at the exact point of contact If you don t orient the screen so the computer can accurately track your contact See How To gt Orient Align the Screen in the SMART Board Software Help Center for step by step instructions including changing the orientation level To begin the orientation process simultaneously press the Right Click and the Keyboard buttons on the pen tray This guide is for users running Windows NT 4 0 or the Windows 98 2000 or XP operating systems If you re using the Windows 95 operating system you must use SMART Board software version 7 1 3 which you ll find on the installation CD or on www smarttech com There you ll also find a matching version of the SMART Board Software User s Guide Check the SMART Board Software Help Center for more system requirements Windows Version Introducing S
28. pen strokes that you used to create them Windows Version Writing Typing and Drawing 25 TIP If you want to write words on the same line but don t want them automatically grouped write them in a column use different pens or briefly return the pen to the pen tray before picking it up again to write another word You can deliberately group individual objects so you can manipulate them as one object Select the objects and then select Draw gt Group Protecting Objects from Editing You can protect an object or a group of objects from being moved changed or grouped with other objects with the Draw gt Lock in Place command When selected a locked object displays a Lock B icon in its selection rectangle Just click that icon to unlock the object Rearranging Stacked Objects When you re copying and pasting multiple objects onto the same page they often become stacked on top of one another You may want to rearrange them to reveal an object hidden within the stack Select the Bring Forward and Send Backward commands in the Draw gt Order menu to rearrange selected overlapped objects one position at a time for selective visibility The Bring to Front and Send to Back commands in the Draw gt Order menu take selected objects to the upper and lower limits of the object stack in other words these commands move an object all the way to the front or rear of the stack TIP To align objects on your Notebook page drag
29. select Inject lt your note gt Here In Ink Aware applications press the Insert as Text button which appears either in a three button Aware toolbar or in your N application s toolbar In Notebook software select a handwritten word or a series of grouped words press the menu arrow in the upper right corner of the selection rectangle and select a conversion option Typing and Formatting in Notebook Software Just start typing in Notebook software Text appears inside a resizable text box along with a Fonts toolbar that lets you change every aspect of the text including font font size and style justification and bulleting When you resize the text box the text inside wraps accordingly Making Other Kinds of Notations Your presentation may be complete but you may still want to draw the audience s attention to key points or to simply entertain them with color and animation For more information on other ways to make notes read the section on Presenting that starts on page 55 Floating Tools You can add geometric shapes to your notes by adding the Shapes button to the Floating Tools You can customize these buttons so that with one press you can add a star a circle a rectangle and more You can also add tools that focus the audience s attention on certain screen areas such as the Pointer Tool the Screen Shade and the Spotlight Or you can add applications such as the Calculator the SMART Keyboard and the Magnifier t
30. the ruler or any of the ruled paper templates from the Gallery Professional gt Paper Backgrounds and Tools You can place the ruler in the background or use it as a transparent image Linking Objects to Websites or Files You can also link an object to a website or a document on your computer or network Just select Hyperlink from the selected object s menu arrow in the upper right corner of the selection rectangle and type the Internet address to which you want to link Click OK and a hyperlink button appears with the object when you select it Click the hyperlink button and your Web browser opens at the specified address sal 26 Writing Typing and Drawing Windows Version Using Notebook Pages With Notebook software you can create a series of pages to accommodate even your lengthiest presentation When you fill up id one page with your notes click the Insert Page button in the _ toolbar to add another one The Page Sorter tab provides a comprehensive overview of all Notebook pages in miniature form and lets you perform all page related tasks with ease Open the Page Sorter to remove clone and rearrange pages as well as change the page titles The Page Sorter is also convenient for moving and copying objects from one page to another as as 0 a it D Ea o gt D While you re working on a page in Page Width view you can extend it to add room for more notes click the words Extend Pag
31. was included with your SMART product To help us serve you better fill in and mail this card to SMART Technologies Inc or register online at www smarttech com registration Sending Feedback You can help us improve our documentation by e mailing your comments to TechnicalDocumentation smarttech com We d love to hear from you Obtaining More Information Visit www smarttech com support to e download PDF versions of our user guides installation instructions and more e read technical bulletins FAQs and tips e troubleshoot a problem e explore our resource centers to learn about conferencing and room control systems Windows Version Contacting SMART Technologies 87 88 Contacting SMART Technologies Windows Version Index A Adding Buttons to the Start Center 13 Content to the Gallery 32 File Attachments 33 Flash Files 34 Flash Files to the Gallery 34 Gallery Content 30 Images 34 Links 33 Pages 27 Scanned Images 35 Shapes 29 Shapes to a Notebook Page 24 Shortcuts 33 Text 29 53 To Floating Tools 23 44 To Start Center 43 Adjusting Projected Image 72 Aligning 14 Attaching Files 33 AutoCAD 22 Auto Hide Notebook Software 47 B Black Slides 63 Border 22 Removing 22 Brainstorming 41 Bridgit Software 64 Browse the Internet 13 Bulb Saver 17 Buttons Non Projected Mode 67 Cc Capturing 38 Non Projected Mode 68 Presentations 60 Categories of Gallery Content 31 Windows Version Changing 43 a Floatin
32. work with a screen saver to help preserve the life of your projector lamp or prevent an after image on your flat panel display These controls can save money for you because bulb and display replacements are expensive When your screen saver is activated the Display Control turns off the projector lamp or puts the flat panel display into sleep mode ue P The Display Control works with most connected Boar projectors and flat panel displays With the Display Control set up you won t have to search for the projector s or flat panel display s elusive remote control because you can press an on screen button to control the volume power and input source To set up this feature you ll need an active screen saver and an appropriate data cable to connect the computer to the projector or flat panel display This cable often comes with the projector or flat panel display Then activate the Display Control Settings inthe SMART Board Settings window accessed from the SMART Board Control Panel An icon appears in your system tray Press this icon to access a menu of commands for controlling your projector or flat panel display SMART Bulb Saver Consider using the SMART Bulb Saver as your screen saver It s tailored for SMART products and when you use it with the Display Control it will help conserve the life of your projector lamp or flat panel display You can set the SMART Bulb Saver to activate after a period of comput
33. Bracket Distance from Floor to Top of Whiteboard SMART Board 680 77 1 2 196 8 cm 81 3 4 207 6 cm SMART Board 660 69 1 2 176 5 cm 73 3 4 187 3 cm SMART Board 640 69 1 2 176 5 cm 73 3 4 187 3 cm Low Enough for Children or Short Adults High Enough to Clear Typical Obstructions to the Projected Image Interactive Whiteboard Model Distance from Floor to Bottom of Bracket Distance from Floor to Top of Whiteboard SMART Board 680 77 1 2 196 8 cm 81 3 4 207 6 cm SMART Board 660 69 1 2 176 5 cm 73 3 4 187 3 cm SMART Board 640 59 1 2 151 1 cm 63 3 4 161 9 cm 84 Wall Mounting Tips Windows Version Securing the Pen Tray and Interactive Whiteboard The pen tray that comes with your SMART Board interactive whiteboard is detachable You may want to safeguard the pen tray and of the interactive whiteboard at the same time by connecting it to a security cable If you look underneath the pen tray you ll find a lock slot which is designed to accommodate a security cable such as a Kensington lock Halll Loop the cable around a desk leg or another heavy or immovable object to secure it and thread the lock end of the cable through the loop end of th
34. MART Board Software 5 TIP If you need to log on to your computer you can do so right at the interactive screen Press the Keyboard button on your SMART product to open the SMART Keyboard and then press the virtual keys to enter your user name and password Where to Find More Information This guide provides an overview of the many features of SMART Board software for a varied audience from educators to business professionals and from beginner computer users to experienced users For detailed information on the specific features of the software explore the SMART Board Help Center There you ll find procedures and instructions for each feature If you re using a 600 series SMART Board interactive whiteboard you can quickly access the Help Center by pressing the pen tray s Help button This button also gives you access to the orientation screen and the contact information for SMART Technologies The Help Center contains links to a wide range of information including procedures for using each component How To s descriptions of each tool and the concepts around using the components troubleshooting hints and more As a result you ll find the level of information that you need to help you use SMART Board software You should also check www smarttech com for more resources At this site you ll find information on each product including setup instructions and specifications This website s Training Center has lea
35. MART Bulb Saver 17 SMART Ideas 57 SMART Products 2 Spotlight 29 58 Stacking Objects 26 Stains 69 Star 29 Start Center 13 Changing 43 Starting the Software 5 Subcategories in the Gallery 33 Support Contacting 86 Switching Laptops 52 Sympodium Interactive Pen Display Clicking 14 Writing 21 T Taking Meeting Notes 56 Teachers Accommodating Younger Students 44 Content 31 Recording Lessons 50 Safety Tips iv Templates 31 32 Text Injecting 53 Tips 69 Interactive Whiteboard Performance 70 Mounting an Interactive Whiteboard 81 Pen Tray 70 Pressing 15 Index 93 Titles 27 Tool Icon Strip 68 Tool Set 23 Touch Control Changing Orientation Level 46 Transparent Layer 22 Removing Border 22 Spotlight 59 Toolbar 44 Transporting the Interactive Whiteboard 70 Troubleshooting 4 70 Interactive Whiteboards 73 Types of Meetings 56 Typing Into an Application or Dialog Box 28 Notebook Software 29 94 V VCR Connecting 18 27 Versions 7 Video Capturing 41 Devices 18 Writing 27 Video Player 18 Videoconference 42 WwW Web Links 33 Objects 26 Whiteboard Mode 67 Wireless Adapter iii Word Capturing 38 Inserting 40 Writing 21 Write Keyboard View 28 Writing 21 Over Video 18 27 Index Windows Version
36. RT Keyboard on the interactive screen and press the virtual keys When you finish press the Send button and the letters 5 that you ve typed appear in the active application Press the Keyboard button on the pen tray to open the on screen keyboard Drag the SMART Keyboard to a higher spot if you re typing with 10 fingers Use a sans serif font such as Arial or Comic Sans because it s easier for beginner readers to distinguish the letters You can change the views of the keyboard to make your most commonly used functions available These views include e Classic with its standard QWERTY keyboard layout e Simple and Simple Caps with the keys in alphabetical order e Number Pad for number input and mathematical equations e Shortcut for writing keyboard shortcuts at the interactive screen e Write for quick conversion of your handwritten letters For young students you might want to show the keyboard keys in alphabetical order instead of using the QWERTY layout If so use the Simple view of SMART Keyboard instead of the Classic view 28 Writing Typing and Drawing Windows Version Handwriting Recognition You can inject handwritten words into any file or dialog box as typed text If your active application isn t Ink Aware you can insert a handwritten note that s converted to typed text directly into your file To convert and insert your note press and hold your note When the menu appears
37. Scan tool use on when tool is The interactive whiteboard is powered and Tools Saar ct ee lifted are both and communicating with installed SMART Board software open Ready Light is Yes and Problem state Removal of the pen steady green SMART tray tool is not recognized by the You lift a tool from Ree is computer the pen tray to Make sure all other tools are in their running write or erase but and slots pressing only SMART Check if the sensor at the bottom of produces a left click or the Board the pen tray tool slot is blocked or Tools are requires cleaning If so remove the behavior of the open obstruction or use a slightly damp previously cotton swab to carefully clean the removed tool sensor The LED associated with the tool does not turn on when that tool is lifted If the pen tray tool slot is clean and unobstructed reset the interactive whiteboard s power as described on page 79 If the problem remains call SMART Technical Support page 86 Windows Version Troubleshooting 75 SMART Symptoms Board Interactive Whiteboard Observations Software State Remedy Installed Ready Light Yes Problem state steady green Reset the interactive whiteboard s Touch control power as described on page 79 If available but pen the pen tray LEDs flash twice in quick tray tools do not succession the cable connections are work secure Pen tray LEDs If t
38. You can also select how many Notebook pages appear on each printed page 52 Sharing Windows Version You can prepare lesson activities and handouts ahead of time by using Notebook software If you make notes during the class that are relevant to the handouts print the pertinent page s from your Notebook file You can also print an image of your computer screen complete with any notes written on it To do this add the Print Screen button to the Floating Tools see page 44 and then press that button to send the image to the computer s default printer Sharing Content from Other Applications With SMART Board software you can add files from many sources and share them with your audience No matter what application you re using you can write notes over the file and then quickly convert these notes into typed text that s inserted at the cursor location You can use this feature to enter text in a Save As dialog box or to enter an Internet address in your Web browser Inject hello Here Inject halo Here Inject hulo Here Inject huio Here Clear Screen v Show Border v Enable Floating Tools v Enable Restore Thumbnail Close For quick access to a specific file or a website from a Notebook page you can link an object on the page When you press this link the file or the website opens immediately You can add buttons to the Start Center for tools and applications that you commonly use Then you
39. a more visible Screen Pointer and Shape Tools in the Floating Tools If the screen you re displaying contains a lot of information use the screen pointer to direct the audience s attention Simply drag this pointer from the Floating Tools onto the screen As you drag it it changes its orientation and position Another option is to create a semi transparent rectangle with the Floating Tools Like dragging a highlighter over important sections of the screen you can click the The Screen Pointer In Use Rectangle button on the toolbar and touch the screen to highlight important areas NOTE Neither the Screen Pointer nor the Shape tools are part of the default Floating Tools To add these tools see page 44 LinQ Software If your meeting participants bring their presentations on their own laptops have them install LinQ software so they can connect their laptop to the interactive product s computer When it s their turn to present they can share their desktop and show the file on the interactive screen See page 51 for more information on LinQ software Windows Version Presenting 59 To use LinQ software your guest presenter must have installed the application from the SMART Board software CD or from www smarttech com support software ling asp and must have access to your network Then they can share their laptop desktops to show the presentation file on the interactive product This allows the
40. absent you can record the lesson or a portion of it for your class and your students won t miss you and your teaching style You can set the options for your recording by selecting the Menu gt Options For example you can set a higher sound and video quality However this will increase the file size which is a concern if your computer has limited disk space if you intend to e mail the file or if you want to post it on a website Also you can change the default save directory and the location of the temporary files that are created when you record the movie At the same time you can prevent the loss of your recording by setting SMART Recorder to warn you when disk space runs low Saving the Notes You Make Over Videos You can save the notes that you make over the videos that you play with SMART Video Player To save the notes and a still image of the underlying video to Notebook software take a screen capture using the Capture the Image button in the SMART Video Player window Saving in Other Formats After you create your content in Notebook software you can export your document in HTML as a PDF or in a variety of image formats See page 50 for more information Saving Content from a Data or Videoconference If you re watching a remote presentation from your computer and you want to keep some of the material shown use the screen capture tools to do so These tools are available from the Floating Tools see page 39 Fo
41. ack of the unit Ready Light turns Yes Problem state Interruption of from steady green communication between the to steady red interactive whiteboard and the service component of SMART Board software No touch control of the image Reset the interactive whiteboard s Pen tray LEDs power as described on page 79 don t turn on when If the Ready Light remains red restart tool is lifted your computer If the Ready Light remains red call SMART Technical Support page 86 Ready Light Yes Problem State The HID driver in your operating system isn t functioning properly Try unplugging and then reconnecting the SMART USB cable If the Ready Light remains red shut down and then restart your computer If the problem persists call Technical Support page 86 78 Troubleshooting Windows Version Resetting the Interactive Whiteboard s Power You can solve several problems by resetting the power to the interactive whiteboard This forces the hardware and firmware to re initialize which can restore normal behavior To perform a power reset Disconnect and then reconnect the USB cable at the interactive whiteboard end OR Using the tip of a pen tray pen briefly press for no longer than three seconds the Power Reset button located behind the interactive whiteboard at the lower right side when viewed from the front NOTE If you press and hold the Power
42. any of the Help buttons in SMART Board software Windows Version Introducing SMART Board Software What Press Means on SMART Products By touching the interactive screen you can use interactive features control computer applications and write notes over these applications in digital ink However depending on your SMART product the method of touch varies While interactive whiteboards respond to any physical touch on the interactive surface Sympodium ID250 interactive pen displays only respond to the special pen tool that comes with the product In this guide when you see press in the text for example press the button to close the window the method of pressing depends on which product you have If you have a SMART Board interactive whiteboard you can touch the button with your finger However if you have a Sympodium product press the Left Click button on the pen display and then touch the pen tool tip to the interactive screen What State Your SMART Product Is In This guide assumes that your SMART product is set up and ready to use which means e your interactive product is properly installed If your product uses a projector that projector should be turned on and properly connected to the computer If you have a Sympodium lectern make sure you ve turned on the interactive pen display and that the video cables are properly connected When you look at the screen you should see the computer desktop
43. applications to the end of the current Notebook file You can immediately view all the pages of the imported file an image of one printed page per Notebook page with the original page breaks and formatting preserved When you install Notebook software SMART Notebook Print Capture is installed as a printer driver This means that this printer will appear in the list of printers and printer drivers in other Windows applications While you re in that application select Print When the Print dialog box appears select SMART Notebook Print Capture as the printer This printer driver works like any other printer except its output is captured to a Notebook file rather than printed on paper For example you can print an entire Microsoft Word document using the SMART Notebook Print Capture as the printer and it will appear identically in Notebook software with its original page breaks text and paragraph formatting preserved Print specific pages of text that you re discussing in class into a Notebook file Your class can follow along during the class as you highlight text and make notes on the screen Inserting Your Notes into Microsoft Word and Excel Files When you re working in Microsoft Word or Excel you can add your notes directly to the page You can then keep these notes as a picture or you can convert them to typed text When you write on the interactive screen the Insert as Shape SMART Aware toolbar appears If you have
44. boards and pen tool buttons for interactive lecterns and for the Floating Tools For example you can change e the ink color e the thickness width and style such as solid dotted or dashed e the style of the line ends e the transparency e fill properties of shapes Changing the Ink Settings for the Physical Tools You can change the behavior of each pen tray pen by opening the SMART Board Control Panel and pressing Pen Tray Settings Select the pen you want to change and set the new properties in the Customize Pen dialog box You can customize the Colored Ink pen tool buttons by opening the SMART Board Control Panel and pressing Pen Tray Settings Select the pen for the Colored Ink button you want to change and set the new properties in the Customize Pen dialog box Changing the Ink Settings for the Floating Tools You can customize how each pen tool from the Floating Tools behaves by double clicking or right clicking its toolbar button and changing its settings in the Configure Tool dialog box TIP To choose from a few differently colored pens in the Floating Tools click the More button select Customize Floating Tools and add more Pen buttons Then customize each pen with the settings that you want 48 Changing How the Software Works for You Windows Version Changing the Ink Settings in Notebook Software You can customize the writing and drawing tools in Notebook softwa
45. cable null modem that s connected to a serial port on the interactive whiteboard s computer and a video cable that s connected to the projector Then set up a Display Control and enable the Guest Laptop switch that s available from the Display Control s settings window Read the topics in SMART Board Control Panel gt Display Controls and Bulb Saver in the Help Center for specific setup instructions After you ve set up SMART Board software and provided these cables any laptop user can connect to the interactive whiteboard and to the projector to display the laptop s desktop To switch to the laptop s image output use the projector s remote control to change the input source The result is a quick setup time and immediate access to the interactive whiteboard from the laptop To use all the features on the interactive whiteboard you should install SMART Board software on the laptop Sending Your Notes by E Mail If you capture your notes in Notebook software you can send the file with an e mail message From the File menu select Send To gt Mail Recipient Notebook software launches your default e mail program and creates a new message with the file attached Printing Your Notes You can print every page or individual pages from Notebook software just as you would for any standard Windows application You can also print your file handout style with multiple Notebook pages appearing on a single sheet of paper
46. cable to the port labeled 1 on the underside of the pen tray push the cable into the strain relief channel This protects the MOD6 connector from damage if the pen tray is removed without first disconnecting the cable Strain Relief Channel Wall Mounting Tips Windows Version Recommended Heights for Wall Mounting You should consider the general height of your user community when you choose a location for your wall mounted whiteboard If the whiteboard is too low tall people may be forced to bend over uncomfortably if it s too high short people may need to reach up too far Use these guidelines to determine the optimal height for your front projection interactive whiteboard NOTE All the following heights are measured to the bottom of the wall mount bracket holes For Children and Adults in Wheelchairs Interactive Whiteboard Model Distance from Floor to Bottom of Bracket Distance from Floor to Top of Whiteboard SMART Board 680 59 1 2 151 1 cm 63 3 4 161 9 cm SMART Board 660 56 1 2 143 5 cm 60 3 4 154 3 cm SMART Board 640 51 1 2 130 8 cm 55 3 4 141 6 cm Windows Version Wall Mounting Tips 83 For Adults of Average Height Interactive Whiteboard Model Distance from Floor to Bottom of
47. collections from other Notebook files click the Add Import button at the top of the Gallery and select the appropriate command Customize the Gallery by adding pictures and text that you d like to store for later use from just about any source For example paste images and text onto a page and then add the page to the Gallery as a template To do this click the Add Import button and select Add Current Page to Gallery Your new content is stored in the My Content category You can import and export categories from other Notebook files as Gallery collection files with an xbc extension A collection file is simply the contents of an entire category saved to a single file Click the Add Import button and select Import Collection File to import collection files from other Notebook files To export a category as a collection file just click the category s menu arrow button and select Export as Collection File MEN Unlock Gallery Copy Export as Collection File 32 Adding Content into Notebook Software Windows Version Organizing Your Gallery Content You can freely reorganize the contents of the Gallery by clicking ona category and dragging it to another category folder just as you would rearrange files and folders in Windows Explorer As you add more images and templates to the Gallery you may need to change the file structure It s easy to add new subcategories Just click the Add Import button and select
48. countries Adobe Acrobat and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the U S and or other countries All other third party product and company names are mentioned for identification purposes only and may be trademarks of their respective owners Copyright Notice 1995 2005 SMART Technologies Inc All rights reserved No part of this publication may be reproduced transmitted transcribed stored in a retrieval system or translated into any language in any form by any means without the prior written consent of SMART Information in this manual is subject to change without notice and does not represent a commitment on the part of SMART Portions of this software are copyrighted by Intel Corporation Portions of this software are copyrighted by ParaGraph a business unit of Vadem CalliGrapher Copyright 1997 2005 ParaGraph a business unit of Vadem U S Patent Nos 5 448 263 6 141 000 6 326 954 6 337 681 6 741 267 and 6 747 636 Canadian Patent No 2 058 219 Other U S Canadian and foreign patents pending Version 9 1 Printed in Canada 05 2005 1207 11 Avenue SW Suite 300 Calgary AB T3C 0M5 CANADA Technologies Inc Support Tel 1 403 228 5940 or Toll Free 1 866 518 6791 Canada U S Support Fax 1 403 806 1256 support smarttech com www smarttech com Important Information for Owners of Front Projection Interactive Whiteboards Before you use the SMART Board int
49. d for more hasn t started or has than a few seconds see stopped the Troubleshooting NOTE During initial Tapie Tot o recommendations power up or power reset you will see the Ready Light turn red for a moment This brief red illumination is normal behavior Amber Problem State See the Troubleshooting Table for recommendations Flashing Normal State Occurs only No action necessary Amber when you are updating Updating firmware is only firmware using SMART s required in special Firmware Flashing circumstances Wizard Troubleshooting Table Should you experience a problem with your interactive whiteboard you can troubleshoot it by using the Ready Light in conjunction with other observable symptoms and behaviors The following troubleshooting table will help you identify and then correct the problem NOTE To start the SMART Board Service open the SMART Board Control Panel and press About Software and Product Support In the SMART Technical Support window press the Diagnostics button If the message The SMART Board Service is not running appears in the Status area of the SMART Board Service Log window press Service gt Start 74 Troubleshooting Windows Version SMART Symptoms Board Interactive Whiteboard Observations Software State Remedy Installed Ready Light Yes Normal fully operational state You steady green SMART _ have both touch control and pen tray Pen tray LEDs turn
50. e screen appears on a Notebook page The Undo button is available for quickly restoring annotations that you may have accidentally deleted Area Capture The image you capture is made up of your notes and the underlying application By default the newly captured image appears on a new Notebook page so if you re already working in Notebook software the image won t interfere with existing content When you expand the default Floating Tools toolbar by pressing the circular arrow button you can add the Window Capture or D Screen Capture buttons to the Floating Tools To do this press the More button See How To gt Save gt Capture a Note with Floating Tools in the SMART Board Software Help Center for details Capturing with the Notebook Software Capture Tools You can open the Capture toolbar from the Notebook software View menu This three button toolbar appears and remains open over any active application or Web browser allowing you to capture an image from any source and have it automatically placed in a new or the current page of Notebook software Click for smaller size Click to capture screen Click to capture area Click to capture window Using SMART Notebook Print Capture If you can print text from an application you can add that text to your Notebook page Windows Version Capturing and Saving 39 SMART Notebook Print Capture is a convenient way to append entire multi page files from other Windows
51. e Insert Blank Page button in Notebook software With this blank page open erase the dry erase ink on your interactive whiteboard and create a new set of notes Using the Display Control Icon Strip If you have a SMART Board for Flat Panel Displays interactive whiteboard you received a Display Control icon strip Previous models also had a Tool Icon Strip and a Custom Strip You can set up and use this strip to control your flat panel display For details on using these strips refer to the installation and user s guide that came with your model and read the SMART Board Help Center topics on the Display Control strip 68 Special Situations Windows Version Maintenance for Front Projection Models This section pertains to front projection SMART Board interactive whiteboards only For other SMART interactive products refer to the installation guide that came with your product for maintenance and cleaning information Cleaning Your Interactive Whiteboard and Pen Tray For optimal clarity clean a frequently used interactive whiteboard and pen tray approximately once a week Spray a soft cloth with standard glass or whiteboard cleaner and then wipe the surfaces If the bottom of the pen tray slot becomes heavily soiled the infrared transmitter and receiver could become obstructed If this happens the system will not detect when the eraser or a pen is removed The slot LED won t light and the lifted tool won t work If this happ
52. e at the bottom of the page and you can change the background color Writing Over Video With SMART Video Player you can write or draw over moving or still video from a VCR or DVD player To do this you must first connect the VCR or DVD player to a video capture card on the computer You can write over top of your video play or freeze frames and capture or clear your notes When you capture a note it s automatically sent as a screen capture to Notebook software See How To gt Save gt Capture a Note with the Floating Tools in the Help Center for details The ability to write over video will help you if you re analyzing sports plays or investigating details that occur in very quick visual sequence For example imagine analyzing clues in a surveillance tape that you re playing through the computer You can draw attention to an interesting on screen event with the pen tool For more information about using SMART Video Player see page 18 Windows Version Writing Typing and Drawing 27 Typing Directly Into an Application or a Dialog Box In almost every situation involving a computer you will eventually need to type text with a keyboard even if it s only to input text into a dialog box SMART Board software lets you do this at the screen as easily as if you were sitting at your desktop typing on the keyboard and without disrupting the flow of your presentation to access an actual keyboard SMART Keyboard Open the SMA
53. e cable Then insert the prong end of the Kensington lock into the lock slot IMPORTANT Securing the pen tray can provide theft protection for the interactive whiteboard as well The screws that secure the whiteboard to the wall are located directly behind the pen tray To access these screws you must first remove the pen tray In effect when you secure the pen tray you re also securing the interactive whiteboard if the security cable is tight Windows Version Wall Mounting Tips 85 Contacting SMART Technologies Contacting SMART Technical Support SMART s Technical Support team welcomes your call However you may first want to contact your local reseller if you experience difficulties with your SMART product as they may be able to solve the problem without delay All SMART products include free telephone fax and e mail support Telephone 1 866 518 6791 toll free in Canada U S or 1 403 228 5940 all other countries Available 7 a m 6 p m Mountain time from Monday to Friday Fax 1 403 806 1256 E Mail support smarttech com Website www smarttech com support When you phone Technical Support it will be helpful if you can access your computer during the call The support representative may ask you for the following information e the serial number of your interactive product e the version of the software that s causing the problem and the version of your computer s operating system Ge
54. e information on setting up multiple SMART products read the Technical Bulletin Connecting Multiple Interactive Whiteboards to One Computer that s available at www smarttech com support bulletins sb asp 66 Special Situations Windows Version Using SMART Board Software in Non Projected Mode CAUTION Do not use the non projected mode if you own a SMART Board interactive whiteboard with an OptiPro A surface a Sympodium interactive pen display a Rear Projection SMART Board or a SMART Board for Flat Panel Displays interactive whiteboard These products are optimized for use with SMART Board software in projected mode If your product has an OptiPro surface don t mark it with dry erase ink In Non Projected Whiteboard mode you can write on the screen with dry erase markers just as you would on an ordinary whiteboard However unlike an ordinary whiteboard what you write is simultaneously displayed on a Notebook page In this mode the computer scales the size of the writing area in Notebook software to the size of the interactive screen This scaling is automatic but you can orient the display if the sizing doesn t suit you You must change the default mode setting for your interactive product and SMART Board software Setting Up the Pen Tray for Non Projected Use In non projected mode the upper pen tray button is the New Page button which is a very important button for non projected use When you press th
55. ection Models 71 4 Reach underneath the pen tray and pull down on the two large plastic clips on the bottom of the pen tray The ends of these clips project slightly downwards so they re easy to locate The Pen Tray as Seen from Below FPA Aa o o o l o o o o l il o i o o Plastic Clips 5 While continuing to apply downward pressure to the clips gently slide the pen tray toward you until it s free of the two brackets Adjusting the Projected Image For both rear and front projection SMART Board interactive whiteboards you can fix many image problems by shifting the projector or adjusting the zoom lens Optimally you should have a margin of approximately 3 8 1 0 cm on both the right and left sides of the screen You should ensure that the resolution settings for your projector and computer match Set the projector to its optimal image resolution by following the instructions in your projector s manual Then set your computer s resolution to match If the resolutions don t match the computer s image output won t properly fill the interactive screen and may shimmer or be distorted You can change your computer s resolution in the Display Properties dialog box which you can access by double clicking Display in the Windows Control Panel lf you need further help setting your c
56. enance for Front Projection Models Windows Version If you prefer to use your own packaging materials make sure you adequately protect the interactive whiteboard and keep the pen tray attached if possible We also recommend that you ship the unit in an upright position in order to deter shippers from placing heavy objects on it If you ship your interactive whiteboard frequently consider purchasing a more durable hard shipping case from SMART Technologies With its foam lined interior aluminum edges and valances and steel reinforced corners this shipping case protects both your SMART Board interactive whiteboard and if you have one a floor or table stand The case has dual tilt wheels for ease of transport If you own a SMART Board 640 interactive whiteboard you may prefer a specially designed carrying bag For any of these items please contact the dealer from whom you purchased your interactive whiteboard Removing the Pen Tray Although you normally won t need to remove the pen tray it might be necessary to do so for the purposes of transportation or repair To remove the pen tray 1 Shut down the computer that s connected to the interactive whiteboard by following the manufacturer s recommended shutdown procedures 2 Remove the pens and eraser from the pen tray Reach underneath the pen tray on the right side and disconnect the MOD6 cable from the port labeled 1 Windows Version Maintenance for Front Proj
57. ence 42 Changing How the Software Works for You vi Changing the Way You Access Tools 00005 43 Adjusting the Notebook Interface 00 005 46 Changing the Appearance of Digital Ink 48 Recording a Different Screen Area 000 000 ee 49 Changing the Way You Use PowerPoint Software 49 Windows Version SOLE LICL ean ae ne ee re ere en ea aS eg E ere eee Sending Your Notes by E Mail 00 0000 52 Printing Your Notes s ruan r a CE AEON ee 52 Sharing Content from Other Applications 53 Presenting cieseve tee eee ee eee eee ae ee eee ee ee tinai Preparing Your Presentation 0 0000 e eee ee 56 Delivering Your Presentation 0 00 e cee eee 56 Controlling What Your Audience Sees 57 Capturing Recording and Saving Your Presentation 60 Presenting Your Notebook File 0 60 Using PowerPoint Software 22000000000 62 Other Ways to Present 0 0 cece eee 63 Special Situations oo 25 cc aes ee ee ee ee ieee eee ee Connecting Multiple SMART Interactive Products 65 Using SMART Board Software in Non Projected Mode 67 Using the Display Control Icon Strip 68 Maintenance for Front Projection Models 00 e000 Cleaning Your Interactive Whiteboard and Pen Tray 69 Removing Permanent Marker Ink Stains
58. ens moisten a cotton swab with standard glass cleaner and carefully clean the infrared transmitter and receiver TT e_S Infrared Transmitter and Receiver NOTES e Before you clean the SMART Board interactive whiteboard shut down the computer Otherwise you ll scramble the desktop icons or activate application components when you touch the screen e To view dirt and streaks more easily put the projector on standby turn the lamp off Removing Permanent Marker Ink Stains To remove marks made with a permanent marker you can use a cleaner such as the Sanford Expo Dry Erase Board Doctor Just write directly over the permanent ink stain with the Board Doctor pen allow the solution to dry completely and then wipe clean You can also use a high odor dry erase marker to remove marks from a permanent marker because dry erase ink contains solvents that work to Windows Version Maintenance for Front Projection Models 69 remove permanent ink To do this cover the permanent ink with the dry erase ink and wipe with a soft cloth while the ink is still wet If any trace of the ink remains spray a cloth with standard glass or whiteboard cleaner and wipe the area clean TIP When removing permanent marker ink don t use low odor or non scented dry erase markers They don t contain the appropriate solvents Preventing Damage to the Writing Surface Ke
59. ep sharp writing instruments such as ballpoint or fine point pens away from the interactive whiteboard Although the front projection SMART Board interactive whiteboard is very durable these types of pens can damage the screen surface if they re applied with heavy pressure Also don t let abrasive erasers or abrasive cleaning materials come in contact with the interactive screen General Tips for Trouble Free Performance Ensure that the interactive whiteboard is connected to a USB or serial port that s recognized by the operating system and that s not being used by another application Make sure all the pens and the eraser are placed securely in the pen tray if you want to use your finger to click If you lose a pen place another object in its pen tray slot Otherwise the interactive whiteboard senses which tool is missing from the pen tray and the software assumes that the missing tool is the one you re currently using on the interactive surface If you mount the interactive whiteboard on the wall leave enough room on either side for you to stand beside it Transporting the Interactive Whiteboard If you need to ship your interactive whiteboard we urge you to repack it in as much of the original packaging as possible If your original packaging is no longer available you may purchase the same packaging directly from a Technical Support representative of SMART Technologies see page 86 for contact information 70 Maint
60. er inactivity or the absence of a video signal You ll find this screen saver with your operating system s display settings For complete information on setting it up see Activate SMART Bulb Saver in the SMART Board Software Help Center Windows Version Controlling the Computer 17 Using Video Devices Just like the sportscasters on television you can play a video clip for your audience in SMART Video Player As the video s plays you can circle players draw lines and write comments pa over the images Button If you connect an external video device to your computer such as a video camera or a VCR using a video capture card or a TV tuner card SMART Video Player automatically detects this hardware and it appears on the Hardware menu You can adjust your settings for this device and save your adjustments When you next use this device for your video input your settings are restored TIP Drag a video file from Windows Explorer to the opened SMART Video Player window to see the video immediately Open SMART Video Player to play the movie using the buttons on the lower portion of the n m window to play pause or stop the video Pause and Stop Buttons When you want to draw attention to something in the movie you can write a note over it with any interactive pen tool a physical or a virtual one Or you can use the Floating Tools to highlight or point out an important detail ODOBRE The Tools Available in the
61. eractive whiteboard please read and understand the safety warnings and precautions described in this section These safety warnings and precautions instruct you in the safe and correct operation of the interactive whiteboard and its accessories so you can prevent injuries to yourself or other persons and damage to equipment You must always ensure that the interactive whiteboard is being used correctly In this section the term interactive whiteboard refers primarily to the interactive whiteboard and its power supply accessories Please also ensure that you read the safety warnings and precautions that come with or otherwise accompany your peripheral products such as your computer and your projector NOTE If you own a SMART product other than a front projection SMART Board interactive whiteboard refer to the installation manual that came with your product for relevant warnings and maintenance instructions Safety Warnings and Precautions WARNING Do not stare into the beam of light created by the projector Instruct children not to look in the direction of or stare at this beam of light WARNING Failure to follow the installation instructions shipped with the interactive whiteboard could result in personal injury and damage to the product gt WARNING Do not mount the SMART Board 660 or 680 interactive whiteboard on an FS570 floor stand Using this older stand could result in product damage or perso
62. file shortcut or Web link The target file or website will immediately appear If file size is an issue import a file shortcut to the Attachments tab instead of a file copy Unlike a file copy a shortcut will add very little size to the Windows Version Adding Content into Notebook Software 33 total size of your Notebook file However a certain amount of compression does occur when you import a file copy into the Attachments tab so the file copy you attach will not be as large as the original file NOTE If you add a file shortcut to the Attachments tab make sure that the file is available when you give your presentation For example don t include a shortcut to a file located on your hard drive if you intend to access the file from a network computer during your presentation Put the file on the network first and then attach a shortcut to it Adding Images and Flash Files You may want to add images or Flash files to your Notebook presentation from sources other than the Gallery collections Notebook software also supports bmp jpg pcx png tga gif animated gif tif and wmf file formats Just select Picture Template gt From File from the Insert menu and browse to the image you want to add If you prefer just copy and paste the images To import a Flash file select Flash File from the Insert menu and browse to the file that you want to add to the page If this is a Flash file that you want to have on hand for futu
63. g Restoring Lost Notes When you re presenting your notes will disappear if you return to left click mode by returning the pen in Click here to the pen tray or clicking the Left Click button and posal 2 then touch the interactive screen To prevent this inadvertent loss SMART Board software makes it easy for you to retrieve any note that you ve written by keeping a thumbnail image of your notes in the lower right corner of the screen for approximately five seconds Press this thumbnail to restore the notes Alternatively you can continue to present without restoring the note and the thumbnail image fades away Floating Tools Don t worry if you want to retrieve a note after its thumbnail image is gone You can still recover it by opening the Floating Tools and pressing the Undo button Notebook Software To recover your erased or deleted objects in Notebook software press the Undo button in the toolbar Windows Version Erasing 37 Capturing and Saving Because any note you make may be critical SMART Board software makes it easy for you to save each one Don t lose those spontaneous ideas that emerge in meetings Simply write them on the screen and capture them for further examination and discussion You can use the large whiteboard space of Notebook software to keep your notes Your capture options differ depending on whether the active application is Ink Aware You can capture a specif
64. g Tool 48 Desktop Spotlight 58 Digital Ink 48 Eraser Size 36 Floating Tools 44 Notebook Interface 46 Objects in Notebook Software 25 PowerPoint Software 49 Recorder 49 Recording Locations 42 Resolution 72 Settings 45 Start Center 43 View of Notebook Page 47 Your Movie Recording Settings 42 Circle 29 Classic Keyboard View 28 Classic Tool Set 23 Cleaning 69 Clicking 13 Code Reviews 56 Collections see Gallery 32 Components of SMART Board Software 3 Conferences Presenting 63 Saving Content 42 Connecting Laptop 52 Controlling 13 Displays 17 PowerPoint Presentations 63 Presentations 57 Copying Objects Between Pages 27 CorelDRAW Drawing 22 Correcting Mistakes 36 Creating Templates 31 Creative Ink 24 Index 89 Custom Strip 68 D Data Conferences 42 Deleting Non Projected Mode 68 Demonstrating Software 56 Desktop Multiple Screens 65 Digital Ink Changing 48 Removing 36 Display Adjusting 72 Laptops 19 Display Control 17 Icon Strip 68 Double clicking 13 Dragging onto Notebook Pages 35 to Start Center 43 DVD Player Connecting 18 27 DViT Technology 14 Tips for Using 16 E Education Content 31 E Mailing Notes 52 Recorder Files 50 Erasing 36 Large Areas 37 Excel Capturing 38 Converting to Text 22 Inserting 40 Writing 21 Expanding the Page Sorter 47 Exporting Gallery 32 Notebook Files 42 Extending a Page 27 90 Files Formats 34 Linking 34 Linking to Objects 26 Flash Files 34
65. g recognition to convert your notes to typed text e Notebook software an application for creating and delivering presentations e SMART Gallery tool to insert images and templates on Notebook pages e SMART Recorder to save a recording of your on screen actions e SMART Video Player to create notes over videos e SMART Keyboard an on screen keyboard for inputting typed text e Floating Tools tools for writing notes and drawing shapes e the SMART Board Control Panel to change the software and hardware settings e SMART Display Controls to control your projector or flat panel display at the interactive screen With these controls you can switch between a resident computer and a laptop e SMART Bulb Saver a screen saver that preserves the life of your projector or flat panel display e Mobile and Wireless Device Settings to display the desktops of a networked laptop computer that s running SMART LinQ software on the interactive screen e SMART Notebook Print Capture to capture files to Notebook software e SMART Board Diagnostics a troubleshooting application IMPORTANT if you re using the Windows XP operating system with Service Pack 2 installed you must change a setting in Internet Explorer to access the Help Center topics Press Tools gt Internet Options and press the Advanced button Under Security select the Allow active content to run in files from my computer check box To access the Help Center press
66. he pen tray LEDs do not flash twice don t turn on when in quick succession check that the tool is lifted cable connections under the pen tray and on the controller on the back of the unit are secure If problem persists call SMART Technical Support page 86 Ready Light Yes Problem state if you were expecting to blinking green But write over the projected image Touch control SMART Even if you ve installed SMART Board available but the Board software if you want to use the pen pen tray tools don t Service tray tools the SMART Board Service work You can t isn t must be running and SMART Board write over the running software must be open image as you SMART expected Board Start the SMART Board Service and make sure the SMART Board icon Pen Tray LEDs Teale ey r j oe don t turn on when 2 oy not L is in the Windows system tray tool is lifted be open Open the SMART Board Software folder in the Start menu s list of programs and select SMART Board Tools for the icon to appear and the pen tray tools to function as expected 76 Troubleshooting Windows Version SMART Symptoms Board Interactive Whiteboard Observations Software State Remedy Installed Ready Light No Normal mouse mode state blinking green NOTE Guest laptop users may prefer Touch control this mode for giving a brief available but pen presentation hae donot However if you prefer to write over the projected i
67. ic area a window or the entire screen from any non Ink Aware source on your computer using either the Floating Tools of SMART Board software or Notebook software s Screen Capture toolbar Both features accomplish the same function capturing the image onto a Notebook page In Ink Aware applications such as Microsoft Word Excel and PowerPoint you can integrate your note with the active application or capture it to Notebook software If you capture a note that you made over an Ink Aware application to Notebook software the image of the application is one object and the note becomes another object on top of the application image You can work with these images separately Don t lose the impromptu sketch on the screen of your next award winning product Capture it to Notebook software where you can add notes to it or copy it again You can save this Notebook file to the company network post it to the intranet or e mail it in various formats 38 Capturing and Saving Windows Version Capturing with Floating Tools Screen Capture Buttons When you write over an application that s not Ink Aware the Floating Tools appear in collapsed view with only the Area Capture and Undo buttons visible Press the Area Capture button and then drag across the screen to immediately capture what you ve written without fumbling through other software tools If you press this button and then click once on the screen a capture of your entir
68. ily divert attention away from the screen by using the Black Screen effect which hides the entire screen contents from view This option which is available from the menu button on the Slide Show toolbar PowerPoint Commands gt Black Unblack Screen forces your audience to stop viewing the slide contents Other Ways to Present You can present your file on the interactive whiteboard using LinQ software on your laptop or using Bridgit software as part of a data conference or videoconference Both applications make available all the tools of SMART Board software Deliver distance education through a data conference and a conference telephone call Have your students connect using conferencing software and then you can share your screen highlight information on the screen and write notes to clarify or answer questions Windows Version Presenting 63 LinQ software If your meeting participants in the same room as the interactive product have laptops that are connected to the same network as the interactive product you can activate the Mobile and Wireless Device settings on the computer that s attached to the interactive product Each laptop user must install LinQ software from the SMART Board software CD or from www smarttech com support software ling asp so they can communicate with the interactive product See page 51 for more details Bridgit Software Although it s not a component of SMART Board software Bridgit
69. interactive product you have you can use its pen s to write or draw over or into any computer image Open any application by pressing twice on its desktop icon Then use either the tools of SMART Board software or a pen tray pen on interactive whiteboards to write or draw instead of a traditional mouse and keyboard Press a Colored Ink button on the Sympodium interactive pen display and use your pen to create digital ink in that color Write with your finger Pick up a pen with one hand and touch the interactive whiteboard with your other hand Digital ink appears in the trail of your finger Go ahead Start writing Write often on the screen to keep your class interested attentive and entertained Let your students write on the screen too Interacting with the lesson material helps your students learn through discovery which leads to better retention of your lesson objectives Writing in Ink Aware Applications With a number of applications you can save your notes in the file that you have open These integrated applications e g Microsoft Word Excel Paint and PowerPoint are called Ink Aware applications For a complete list of these applications the supported version and special functions within the application see SMART Board Control Panel gt Using Ink Aware Applications in the SMART Board Software Help Center When you use an Ink Aware application write in the active area of the a
70. is button a new page opens in the current Notebook file to receive your notes The bottom button is the Print button which sends your current page of notes to the computer s default printer To equip the pen tray purchase a set of high quality dry erase markers in black blue red and green Place each pen in the matching color slot of the pen tray Setting Up SMART Board Software for Non Projected Use The default mode for SMART Board software is the Projected Mouse mode However if you re using your interactive whiteboard without a projector you should change the software mode to Non Projected Whiteboard Mode To access this option open the SMART Board Control Panel and select SMART Board Settings Otherwise when you write anywhere other than on the Notebook page you may accidentally activate menu commands or other program elements Windows Version Special Situations 67 NOTE If you re using SMART Board software in non projected mode you can only connect one SMART interactive product to your computer Working with Your Notes in Non Projected Mode Open Notebook software When you write on the interactive whiteboard in non projected mode you can see your note on the Notebook page If you don t want to keep your notes simply erase the dry ink markings on the interactive whiteboard This erases the electronic ink on the computer as well To keep your notes save your Notebook file To write on a new page press th
71. ludes the Area Capture button so you can capture anything you write to Notebook software and the Undo button so you can retrieve any note that you accidentally remove DAs Ak DRA D aaa Press here to see a Press here to see smaller toolbar the full toolbar You can customize the appearance of the Floating Tools by making the toolbar more or less transparent and working with smaller buttons You can also select one of the Tool Sets which include a number of default tools and settings To do this press More gt Customize Floating Tools On the Customize Floating Tools dialog box press the Restore Default Toolbar button and select either the Classic or the Creative tool set You can also change the settings for individual tools To do this either double click or right click a tool and select your new settings Or press the More button and select Customize This Tool SMART Board Control Panel You can change many SMART Board software settings by opening A the SMART Board Control Panel 44 Changing How the Software Works for You Windows Version When you press SMART Board Settings on the SMART Board Control Panel information about your interactive product and SMART Board software settings appears and you can access other settings Or you can press Pen Tray Settings to change the function of the pen tray pens or the Colored Ink buttons Click a link to access the corresponding settings Click to open the Help Center fo
72. mage install SMART Board Pen tray LEDs software and make sure SMART don t turn on when Board Tools are open tool is lifted If the SMART Board icon L doesn t appear in the Windows system tray open the SMART Board Software folder in the Start menu s list of programs and select SMART Board Tools The icon will appear and the pen tray tools should now function as expected Pen tray LEDs Yes Normal state Hastsequentially Pen tray is powering up twice f Ready Light is Yes Problem state amber Reset the interactive whiteboard s power as described on page 79 If Ready Light remains amber call SMART Technical Support page 86 Windows Version Troubleshooting 77 SMART remains steady red from start up onwards It never proceeds to either steady green or flashing green states Symptoms Board Interactive Whiteboard Observations Software State Remedy Installed Ready Light is not Yes Problem state No power from the lit computer to the interactive No touch control of whitehoatd the image Ensure the USB connections at the Pen tray LEDs interactive whiteboard and computer donit tumor when ends are secure If they are you may tool is lifted have a faulty cable Call SMART Technical Support page 86 NOTE If you re using an RS 232 serial expansion module ensure that you ve plugged in the power supply and that you ve securely connected the module to the b
73. mend some numbers based on discussions in a meeting Open your Excel spreadsheet press in the appropriate cell and write the new number on your interactive screen Then press the Insert as Text button m oN Writing over Applications That Aren t Ink Aware If you re using an application that s not Ink Aware your writing appears on a transparency layer over a frozen image of the desktop This layer and the Floating Tools appear when you pick up a pen tray pen You ll know the transparency layer is there because a border appears around your screen Inside this border you can write or draw with digital ink erase ink or capture your notes to Notebook software If you find the border distracting you can remove it by pressing the Right Click button on your interactive product and touching the interactive screen In the 22 Writing Typing and Drawing Windows Version menu that appears press Show Border to remove the check mark and turn off the feature When you re working on a transparent layer don t be alarmed if your computer clock in the system tray doesn t change while the transparency layer is active It will return to normal when you return to a left click CAUTION SMART Board software clears your notes if you touch the screen after you put down a pen interactive A whiteboards or press the Left Click button interactive pen displays However you can easily restore the notes as described on page 37
74. n also use the exercises on these sites to teach others 12 Quick Tour Windows Version Controlling the Computer Think of the interactive screen as an extension of your computer itself Press the screen to click as you would with a mouse Anything that you can do at your computer you can accomplish at the interactive screen For example you can open the virtual SMART Keyboard so you can log on to your computer without using a physical keyboard If you can see the SMART Board icon in the system tray 1 you have access to all the interactive applications and LS tools included with SMART Board software Press this icon SMART Board Icon to see a menu of items or double click it to open the Start ha Center Fal Press a menu item or a button on the Start Center to open that tool or application You can also add buttons for other applications that you commonly use like Microsoft Internet Explorer Word or PowerPoint software to the Start Center You can have up to 11 buttons on the Start Center Clicking I is za ud Press on the interactive screen to left click as you normally would with a mouse Before you know it you ll be browsing the Internet moving files and doing everything that you used to do with your mouse The Start Center Press the interactive whiteboard firmly with your TP Finger Boare When you get the hang of this you can take full advantage of SMART Board software If your press u
75. nal injury Windows Version Important Information WARNING Ay Do not climb or allow children to climb on the wall mounted SMART Board interactive whiteboard Climbing on the interactive whiteboard could result in personal injury and product damage WARNING gt You must connect the USB cable that came with your interactive whiteboard to a computer that has a USB compliant port and that bears the USB logo In addition the USB source computer must be compliant with CSA UL EN 60950 and bear the CE mark and CSA and or UL Mark s for CSA UL 60950 This is for operating safety and to avoid damage to the SMART Board interactive whiteboard WARNING gt To reduce the risk of fire or electric shock do not expose the interactive whiteboard to rain or moisture WARNING gt Two people are required to mount the interactive whiteboard on a wall because the interactive whiteboard may be too heavy for one person to maneuver onto the wall mounting bracket CAUTION gt If you move an interactive whiteboard that is mounted on a floor stand do so with care Quick stops excessive force and uneven surfaces may cause the interactive whiteboard to overturn If your floor stand has anti tip feet retract them when you move the interactive whiteboard Important Information Windows Version To ensure operating safety and to avoid product damage read the following instructio
76. neral Inquiries Main Switchboard 1 888 42 SMART toll free in Canada U S or 1 403 245 0333 all other countries Available 7 a m 6 p m Mountain time from Monday to Friday Fax 1 403 228 2500 E Mail info smarttech com Address SMART Technologies Inc 1207 11 Avenue SW Suite 300 Calgary AB T3C 0M5 CANADA 86 Contacting SMART Technologies Windows Version Returning Defective Merchandise All SMART 500 and 600 series interactive whiteboards all Rear Projection SMART Board interactive whiteboards and Sympodium interactive pen displays are covered by a two year limited equipment warranty All SMART Board for Flat Panel Displays interactive whiteboards are covered by a one year limited equipment warranty To return defective merchandise call SMART Technical Support You will receive the appropriate Return of Merchandise authorization and instructions for transporting your unit to an authorized service center Warranty Shipping Charges You are responsible for transporting the system to the service center and SMART pays return shipping via ground service on any product that s returned for service within the warranty period If you request a rush order any associated charges are billed to you Read the warranty that was included with your SMART product for details NOTE After the warranty period you are responsible for transporting the product to and from the service center Registration A User Registration card
77. ng Windows Version With the pen in your hand you can press the buttons in the Flash file to activate various components You can also use the Line button to connect your notes with lines that have arrowhead ends ET TIP If you re using Notebook software on an interactive product and you want to use the more creative tools that are available with SMART Board software don t use a pen tray pen Instead press the Creative Pen Line or Shape buttons on the Notebook toolbar and write with your finger in the workspace Manipulating and Changing Notebook Software Objects Whatever you write draw or type on a Notebook page becomes an object that you can select and then resize move rotate group with other objects link and modify in many other ways Click to rotate a Menu Arrow pa eon Click to modify link Ob t cut copy paste lock J ec i in place group etc cae to resize Grouping Objects When you write several words in the same general vicinity on a page you ll notice that they re already grouped when you select them This is called smart grouping and it occurs automatically when you create handwritten notes within the same area of the screen This feature keeps words sentences and paragraphs together on the screen so you can easily move them as a group This feature also allows you to easily select words and word groups as individual objects rather than as clusters of the separate multiple
78. ng system you must tell SMART Board software how your products are arranged To do this open the SMART Board Control Panel press SMART Board Settings and select Arrange Video Output Depending on your setup you may need to change the computer s display settings For more information read the documentation for your video card If your meeting room has two SMART Board interactive whiteboards side by side you can work on one application across the width of both screens Or you can split your desktop so that one application opens on one interactive whiteboard and another application opens on the second interactive whiteboard You must orient each interactive product separately so that the pointer is properly aligned when you touch the product To do this open the SMART Board Control Panel and select Align Orient the SMART Board Refer to the Help Center for the specific procedure to orient each display After you set up your multiple displays each display has touch control However some applications can t accept cursor commands mouse input from more than one source at a time This won t be a problem if you use Notebook software because it can accept multiple inputs You ll need to enable the multiple touch setting in Control Panel gt SMART Board Settings gt Mouse Settings Read the topics under How To gt Changing the SMART Board Software Settings gt Mouse Settings in the Help Center for instructions For mor
79. nintentionally produces digital ink or erases a previous note check that the pens and the eraser are in their pen tray slots If one tool isn t in its slot the sensors in the pen tray register your touch as if you were using that tool To double click press twice For example to open a program press twice on its desktop icon Windows Version Controlling the Computer 13 Press the Left Click button on a Sympodium interactive pen display and then touch the pen tool tip to the screen Tap twice for a double click To right click once press and hold your finger or the pen tool on the interactive screen You ll see an information thumbnail and in approximately three seconds the right click menu for the desktop or the active application appears Another way to right click is to press the Right Click button on your interactive product and then touch the interactive screen to instantly see the right click menu After you right click your next press on the interactive screen reverts to a left click If your SMART product uses DViIT Digital Vision Touch technology you can use hand gestures to right click Read about them on page 16 To move objects on the interactive screen press the object with one finger and while maintaining pressure on the object use your other hand to touch the screen at the new location Then lift the finger that s holding the object The object jumps to the new location
80. ns carefully e Read the guide that came with your projector carefully familiarizing yourself with all the warnings and cautions If you are transporting the interactive whiteboard over a distance completely repackage it using the original packaging If the original packaging is no longer available pack all components with as much padding as reasonably possible to ensure that they are not exposed to excessive vibration or shock Avoid setting up and using the interactive whiteboard in an area with excessive levels of dust humidity and smoke Avoid leaving cables on the floor If you must run a cable over the floor lay the cable in a flat straight line and secure it to the floor with tape or a cable management strip in a contrasting color Handle cables carefully and avoid excessive bending You can eliminate the need for a cable by purchasing a SMART Wireless Serial Connection If your floor stand has retractable anti tip feet make sure they re extended when the interactive whiteboard is in use to ensure the greatest possible stability Don t add any extra weight or excessive pressure to the wall mounted interactive whiteboard or its pen tray The brackets are designed to support only the weight of the interactive whiteboard during normal use If you require replacement parts make sure the service technician uses replacement parts specified by SMART Technologies Inc or parts with the same characteristics as the original
81. nt Information for Owners of Front Projection Interactive Whiteboards 00 eee eee Safety Warnings and Precautions 0 00 00a ee i More Information on Front Projection Models iv Safety Tips for Teachers 1 2 00 000 eee iv Introducing SMART Board Software 0ce ee eee eee Which SMART Products Use SMART Board Software 2 What Components Make Up SMART Board Software 3 What Press Means on SMART Products 4 What State Your SMART Product Is In 204 4 Where to Find More Information 0000 eae 6 Which Version of This Software Should You Install 7 What s NEW csscviten dicate teoe a a i aia eae oe Quick TOUT sich oa eh She eae PAE ee bes Advanced FeatureS 2 000 eee eee eee eee 11 The Next Steps 2 000 000 cee eee 12 More Training rere ra ii sa a ee 12 Controlling the Computer 0 00 cece eee eee eee eee CHICKA i cihtice veda E a E E Moh T Macha iit inde 13 Aligning or Orienting the Interactive Screen 14 TIPS AOF PreSSING Geeiiwek ae Pea de ee ahead oe eda 15 Tips for Using DViT Technology 2000 eae 16 Controlling a Projector or a Flat Panel Display 16 Using Video DeviceS 0 0 cee 18 Displaying Your Computer Screen 0 000000 ee 19 Windows Version Writing Typing and Drawing Writing in Ink Aware Applications
82. nto Notebook Software Windows Version Gallery Categories The Gallery is organized into three major categories Education Professional and My Content If you re a teacher browse through the extensive Education category which is further broken down into subject categories for your convenience The Education category is loaded with clip art templates and Flash files that you can use as visual aids for teaching a wide variety of topics to classes at all grade levels If you re someone who prepares professional presentations browse through the templates and tools that are available in the Professional category including variously lined paper graph paper rulers and protractors About Page Templates A page template gives you a way to reuse content on your Notebook pages There are two types of templates in the Gallery conventional templates that come with the Gallery and customized templates that you can make to reuse the content and images on a page you created The templates that come with the Gallery including blank calendar pages agendas ruled writing paper graph paper and geographical maps can serve as the background for many different document types These are conventional templates that help you format and present information in a specific way The content of these templates stays permanently in the background and can t be selected or changed The templates that you create from your Notebook pages can include text
83. o connect a video cable between the laptop and the projector NOTE With this setup the Ready Light on the interactive whiteboard will continuously blink This is normal Windows Version Controlling the Computer 19 Mobile Device Manager If you re using a laptop computer you can display files from your computer on the interactive screen without connecting any cables To do this you must activate the Mobile and Wireless Device Settings from the SMART Board Control Panel to allow a laptop to connect using LinQ software See page 51 for more information To use LinQ software you must install it on your laptop and your laptop must be connected to the same network as the resident computer for the interactive product You can download and read the LinQ Software User s Guide Search for it on www smarttech com support Guest Laptop Switch If you prefer to connect a guest laptop with cables and your interactive display supports laptop switching you can set up the Display Control and use the guest laptop switch to alternate between the laptop and the interactive screen s resident computer This guest laptop switch also requires that your computer have two available serial ports and a video input port To set this up read the Help Center topic entitled Configuring the Guest Laptop Switch or the overview entitled A Guest Laptop Switch 20 Controlling the Computer Windows Version Writing Typing and Drawing No matter which SMART
84. o organize lessons and help students create a graphic representation of their knowledge Studies suggest that concept maps images and graphics assist visual learners express and understand ideas On an interactive product your students can actively discover the relationships between ideas by moving objects around thereby deepening their understanding of many concepts Controlling What Your Audience Sees When you re presenting take a moment to consider what the audience sees You should maximize applications to take advantage of the large screen Full screen views like the one available in Notebook software are also easier for audiences to see NOTE If you often use a particular presentation tool or application you might want to add that tool to the Start Center To do this open the Start Center press the More button at the bottom and select Customize Start Center Windows Version Presenting 57 The Magnifier If there s a detail on the screen that you want everyone to see use the Magnifier to enlarge it Press the SMART Board icon in the system tray and then select Other SMART Tools gt Magnifier Drag the smaller window over the screen area and view the magnified results in the larger window Press the Close button in the larger window to close the Magnifier The Screen Shade Use the Screen Shade to hide content on the screen until youre ready to reveal it ga Press the SMART Board icon in the system
85. o the Floating Tools Windows Version Writing Typing and Drawing 29 Adding Content into Notebook Software In other sections of this guide we discuss how to create and modify objects in Notebook software Writing and Drawing in Notebook Software on page 24 as well as how to capture information from other sources Capturing with the Notebook Software Capture Tools on page 39 In this section we ll focus on adding content to your presentation For example you can add clip art templates images Flash files links to files and Internet addresses to your Notebook file Using the Gallery The Gallery consists of several thousand templates clip art images and Flash files organized into categories To access the Gallery press the Gallery tab at the side of the Notebook software window The Gallery is organized into two panes a list of categories and a contents pane When you browse through the categories watch the thumbnail previews in the contents pane Then drag any thumbnail from the contents pane directly onto your page Africa l T Sa Current Category The List of Europe Categories Pane it North America Oceania South America World E History E Mathematics People amp Culture E Science amp Technology Sports amp Recreation E Professional The Contents kik Pane Clip Art Drag the content onto the page Template 30 Adding Content i
86. omputer resolution see the Help for your operating system 72 Maintenance for Front Projection Models Windows Version Troubleshooting Front Projection Models NOTE If you re using a product other than a front projection SMART Board interactive whiteboard read the troubleshooting information in the installation and user s guide that came with your product Understanding the Ready Light The Ready Light indicates the current status of your interactive whiteboard as described in the table below BE Ready Light touch but not write over them Either SMART Board software hasn t been installed or the software is installed but SMART Board Service isn t running Ready Current Status of Action Light Interactive Whiteboard Solid Green Normal State You can None required both control and write over the projected computer image Flashing Mouse Mode You can None required if you only Green control applications with want touch control This may be the preferred mode for guest laptops To make use of the pen tray tools to write over the computer image install SMART Board software make sure SMART Board Service is running and open the Tools Windows Version Troubleshooting 73 Ready Current Status of Action Light Interactive Whiteboard Red Communication with If the Ready Light SMART Board software remains re
87. p the tabs in view when you re working on a page clear the Auto hide check box at the bottom of the tabs TIP If you re dragging objects from one page to another keep the Page Sorter tab open by clearing the Auto hide check box at the bottom of the tab That way you can drop an object directly onto a page thumbnail without dragging it onto the Page Sorter tab first to open it NOTE These settings are remembered and restored each time you open Notebook software Expanding the Page Sorter You can make the Page Sorter larger even taking up the entire page area by dragging its border Of course this has the effect of shrinking the current page area but if you re rearranging pages this is an optimal view Changing Your View of a Notebook Page Notebook software lets you zoom in to get a close up view of the page or zoom out to see more of the page at a smaller size Notebook software provides zoom options between 50 and 300 percent The Entire Page option zooms out to fit the entire page on your display The Page Width option zooms in or out so the page occupies the entire width of your display while allowing you to extend the page by clicking the Extend Page link at the bottom of the page Windows Version Changing How the Software Works for You 47 Changing the Appearance of Digital Ink To create eye catching notes customize the ink for your product s interactive tools pens for interactive white
88. page right click behavior when you press and hold the interactive screen for approximately three seconds the appearance of a border when you write over non Ink Aware applications a Web like list of SMART Board Control Panel options including the Mobile and Wireless Device Settings that let you use LinQ software on a laptop computer a setting in SMART Recorder for recording only a specific window or a rectangular screen area For more details on these and many other features read What s New in the Help Center What s New Windows Version Quick Tour When you press the interactive screen the computer interprets your touch as a left click just as if you were using your mouse If you re using a SMART Board interactive whiteboard pick up a colored pen from the pen tray and write on the screen If you re using a Sympodium interactive pen display press a Colored Ink button and write on the screen with the pen tool When you start writing the Floating Tools appear on your screen You can use Area Capture button to save your notes The lh Tools If your product has a pen tray use the eraser to erase the digital ink If you re using a pen display press the Eraser button and drag the pen tool across the screen You can write a note on the screen over any application and convert your note to typed text by pressing and holding the note until you see a menu Select one of the choices and the typed version of your note ap
89. pears at the cursor location of your active file or dialog box Inject hello Here Inject halo Here Inject hulo Here Inject huio Here Clear Screen v Show Border v Enable Floating Tools v Enable Restore Thumbnail Close If you d rather type into an active application or dialog box instead of converting your handwritten note use the SMART Keyboard This on screen keyboard has different views so you can select the one that best suits you To change the view open the SMART Keyboard from the Start Center and then select the view you want For example you can open the Classic view of the SMART Keyboard to log on right at the interactive screen or type numbers with the Number Pad view Windows Version Quick Tour 9 To access the many tools in SMART Board software double FI press the SMART Board icon in the system tray to open the Syalom Start Center The Start Center is a vertical toolbar for quick Tray Icon access to the SMART Board tools and any other applications you add You can customize the toolbar further by making it smaller or transparent Open Notebook software press the top button in the Start Center to create a presentation full of colorful clip art Flash objects graphics and text from a variety of sources Drag any of the thousands of images Flash files and templates available from the Gallery tab onto the pages of your presentation or capture information from the Internet or any source on your
90. pplication For Word the active area is a page for Paint this area is the canvas area If you move your pen outside of this area the ink doesn t appear This makes it easy for you to press buttons on the toolbar with the Windows Version Writing Typing and Drawing pen still in your hand Also SMART Board software knows the ink color to display based on the pen that you re using Drawing in Ink Aware Applications Microsoft Paint is one of several Ink Aware graphics applications When you open Paint on the interactive screen you can use a pen tray pen or your finger to draw a picture instead of using your mouse to select and then manipulate a tool from the Paint toolbox as you would normally Similarly pick up the pen tray eraser and erase part of the picture Or use the Paint toolbox to further enhance the object you re creating You ll find you ve created a bitmap with much greater ease than normal You have the extra large canvas of the screen to work on and the fine artistic control that can only be achieved with a pen in your hand You ll also find these same advantages when you re running CorelDRAW or AutoCAD software Refer to the SMART Board Software Help Center for a complete list of Ink Aware applications and versions For details on saving your notes with these Ink Aware applications see the chapter on Saving starting on page 38 As you show a spreadsheet on the interactive product you might need to a
91. presenter to use the interactive tools without installing SMART Board software Capturing Recording and Saving Your Presentation As you deliver your presentation you can use the SMART Board software tools to save your notes or the entire presentation Use the suggestions here or see page 38 for more details on saving notes and content The Screen Capture Tools You can capture important information and notes of suggestions made by the audience into Notebook software with the screen capture tools SMART Recorder Create a record of everything that you do on the interactive screen by recording your actions and your words as a video file so you won t miss a single detail You ll need a microphone to record your speech Let your meeting or training session attendees review the session or portions of it whenever they want Use SMART Recorder to save a copy of the session and then post this file on the intranet or make it available to participants This file can help participants refresh their memories or you can use it to train others who missed the original course Presenting Your Notebook File After you create your Notebook software presentation press the _ Full Screen button on the toolbar to deliver it in Full Screen view This view gives you the greatest page area possible while still making the toolbar and tabs easily available The title bar command menu and Windows taskbar disappear in this view
92. push the Eraser button and drag the pen across the screen TIP Depending on your writing the eraser may be too large or too small You can change the size of the screen area that it erases by changing its settings To do this select Control Panel gt Pen Tray Settings MART P To erase small areas pick up the pen tray eraser and Boar then touch the interactive whiteboard with your fingertip Floating Tools You can use the eraser from the Floating Tools to erase freehand notes hy To quickly remove your notes from the screen press the Undo button on the Floating Tools toolbar When you press this button you remove or return the last transparency layer to your screen So even if you ve completed other actions at the interactive screen you can restore the notes that you wrote earlier 36 Erasing Windows Version Notebook Software You can fully or partially erase any object that you create freehand pz on a Notebook page using the pen tray eraser or the Eraser button G on the toolbar To remove other objects including typewritten text shapes imported pictures or Flash objects select the object and click the x Delete toolbar button Quick Erasing of Large Areas To clear a large area of electronic ink use the physical eraser to encircle the area and then tap once inside All freehand annotations inside that circle disappear This technique is called the circle and tap method of erasin
93. r more information on conferences see page 63 42 Capturing and Saving Windows Version Changing How the Software Works for You Because it s a productivity tool you can modify SMART Board software to change the way you create presentations and the way you deliver them As a result you can create better presentations in less time Essentially most options in SMART Board software are changeable including the views on the interactive screen how digital ink appears and more Any changes that you make to SMART Board software are saved with your logon ID for the computer so the next time you log on you ll see your custom settings For details on how to change specific options search the How To topics of the Help Center Changing the Way You Access Tools Place the interactive tools on the screen so everyone using the SMART interactive product can reach the toolbars You can move items around on the screen and in some cases you can lock them into place Start Center With the Start Center you can access the interactive tools and the applications that you use frequently You can easily add buttons for the tools that you use most often and remove buttons for tools that you don t use The WinZip Button applications you add can be SMART programs or any oy stem Genter other program that you use such as Microsoft Word Excel PowerPoint or your Web browser The added application appears as a button containing the application icon
94. r this Control Panel Status Information Many other options are available For example if you want more precise touch control you can change the default orientation precision Or if your computer s desktop is stretched across more than one SMART product you can tell SMART Board software how your products are arranged These procedures are detailed in the Help Center which you can access by opening the SMART Board Control Panel and pressing the Help button SMART Board Settings Press this arrow to see more settings H interactive whiteboard is working ay Setting splay Control Settings Hardware Model SC6 amp gt Firmware Version 6 6 Software Verson 9 0 0 52 3 1 0 0066 Mode Projected Mouse Mode Onon Frojected Whiteboard Mode Windows Version Changing How the Software Works for You 45 When you work with graphics and detailed images on the interactive screen you may need a finer orientation so your screen presses are interpreted more precisely Read How To gt Change SMART Board Software Settings gt Change the Touch Precision in the Help Center for details on selecting the Fine orientation setting Your SMART interactive product is an input device for your computer and SMART Board software has built in features like the Mouse Settings that make it easier to work with applications Read SMART Board Control Panel gt Mouse Settings in the Help Center to learn about these featu
95. re To change the properties of the digital ink that comes from the pen press the menu arrow beside the Pen button Select Customize and the Customize Pens and Highlighters dialog box appears Select your new settings and press OK If you want to change the digital ink settings for other tools press that tool s menu arrow and select Customize You ll see the Customize dialog box for that tool Make your changes and press OK Recording a Different Screen Area SMART Recorder can record a _ 51 xf portion of your screen a specific Menu 0 00 00 window or the entire screen To select E F Or u 4 d an area or window to record press the Record button s menu arrow Changing the Way You Use Record Desktop Default PowerPoint Software Record Area Record Window Some meetings are collaborative efforts that further a PowerPoint slide show work in progress by adding notes to the slides With SMART Board software you can save these notes with each slide or you can save them to a Notebook file Whichever method you select you can make your notes without interrupting the meeting flow or running the risk of losing important points For more presentation tips and information see page 55 Windows Version Changing How the Software Works for You 49 Sharing After you collaborate using your SMART interactive product you may want to share the results of your meeting There are many
96. re use add it to your Gallery collection as described in Adding Your Own Content to the Gallery on page 32 During your presentation you can control the playback of a Flash object by pressing that object s menu arrow and selecting from the menu that appears O Menu Arrow Clone Cut Ctrl x Copy Ctrl C Paste Ctrl V Delete Del Rewind Lock in Place Step Forward Order Step Back Hyperlink Loop 34 Adding Content into Notebook Software Windows Version You can write over a Flash file as long as that file accepts writing and you can use the pen to press buttons or activate components of a Flash file If you write a note in an area of the Flash file that recognizes handwriting your note will be converted to text You can also erase the notes that you write over a Flash file Make interactive learning fun by letting your students handwrite and interact with Flash files Check www EDCompass com for more content and lesson activities Adding Scanned Images If you have a scanner connected to your computer you can scan pictures directly into a Notebook file Just select Picture from Scanner from the Insert menu select your scanner from the list and press the Scan button You can move size and rotate the picture as you would any other object NOTE The scanner s driver and image editing software must already be installed on your computer Notebook software can t use your scanner without this driver and sof
97. res Adjusting the Notebook Interface The Notebook interface is flexible enough to suit a variety of needs Using the Full Screen View When you re presenting to a group use the Full Screen view of Notebook software In this view the title bar command menu and Windows task bar disappear giving you the greatest page area possible with the toolbar and tabs easily available To open the Full Screen view press the Full Screen button To return to the Normal view press it again Relocating the Toolbar You can easily access a variety of commands on the Notebook software toolbar If you need to you can move this toolbar to the bottom of the screen making it much more accessible to children and shorter adults To move the toolbar press the drag handle on the far left of the toolbar and drag the toolbar to the bottom or return it to the top of the window Don t worry about aligning the toolbar If you drag it to the general vicinity and remove your finger it will snap into place Relocating Expanding and Keeping the Side Tabs in View By default there are three tabs at the right side of the Notebook Software window the Page Sorter Gallery and Attachments tabs These tabs disappear from view with your first click in the page area 46 Changing How the Software Works for You Windows Version If you d rather move the tabs to the left side of the window click the Circular Arrow button at the bottom of the tabs To kee
98. return to the previous slide See How To gt Change Button Behavior in the Help Center Windows Version Presenting 61 Using PowerPoint Software SMART Board software has been optimized for use with PowerPoint software so that your presentation is smooth and professional Even if you aren t familiar with all the interactive features of SMART products the intuitive tools will help you to deliver your slides with little or no training on the interactive product You should show your presentation in the Slide Show view which maximizes the display area of the screen Navigate through your presentation by pressing the interactive surface so you can deliver your content without interruptions TIPS To advance your presentation by one slide press twice on the screen making the second press to the right of the first To reverse your presentation by one slide press twice on the screen making the second press to the left of the first You can also use the gestures option to right click or scroll See Tips for Using DViT Technology on page 16 for details on this feature of SMART Board software To keep the interest of your audience write over your slides If you prefer you can add a blank slide to accept your notes Simply press the middle button on the Slide Show toolbar and select that option After you make these notes SMART Board software gives you a few options for saving them These options are detailed in the ne
99. riting 21 Preparing Your Presentation 56 Presenting 55 56 Conferences 63 Displaying the Screen 19 Magnifier 58 Notebook Software 60 Notebook Views 46 Pointer Tool 59 PowerPoint Software 62 Preparing 56 Saving 60 Screen Shade 58 Spotlight 58 Pressing 4 15 Previous Versions 5 Print Capture 39 57 Printing Notebook Pages 52 Using Print Capture to Add Notes 54 Professional Content 31 Projected Image 72 Projector 16 Adjusting 72 Resolution 72 Protecting Objects from Editing 26 Windows Version R Ready Light 73 Troubleshooting 75 Ready Light 500 Series 4 Recorder 41 Changing 49 E Mail Files 50 Lessons 50 Saving Presentations 60 Rectangle 29 Removing 69 71 Border 22 Notes and Digital Ink 36 Resetting the Power 79 Resolution 72 Restoring Notes 36 37 Right clicking 14 Ruler 26 S Safety Information i Saving Changes to the Software 43 Formats 42 PowerPoint Notes 63 Presentation 60 Video and Notes 42 Screen Capture During a Presentation 60 Screen Saver 17 Screen Shade 29 58 Notebook Software 61 Serial Number 2 Setting Up Non Projected Mode 67 Shapes 24 59 Floating Tools 29 Sharing 50 From Other Applications 53 Gallery Content 32 Recorder 50 Shortcut Keyboard View 28 Shortcuts 33 Notebook Software 61 Windows Version Side Tabs 46 Simple Keyboard View 28 SMART Board Service 74 SMART Board Software Changing the Mode 67 Non Projected Mode 67 Settings 45 Versions 7 Without a Projector 67 S
100. rld Windows Version Introducing SMART Board Software 1 Which SMART Products Use SMART Board Software SMART Board software works with front projection SMART Board Rear Projection SMART Board and SMART Board for Flat Panel Displays interactive whiteboards as well as Sympodium interactive pen displays and interactive lecterns Because you could be using any of these products the guide refers to your SMART product instead of a specific one Tips in boxes beside this illustration are specific to all interactive products that have touch control An interactive pen display icon identifies tips specific to Sympodium products that have an ID250 interactive pen display Although you can install SMART Board software on any computer you ll notice some limitations if the SMART product isn t connected to the same computer Some features or applications may not be available unless you have an interactive product connected TIP Record the serial number of your SMART product s in the front of this guide in case you ever need to call SMART Technical Support for help 2 Introducing SMART Board Software Windows Version What Components Make Up SMART Board Software SMART Board software includes many tools and applications that will help you get the most out of your interactive product This software includes e the SMART Start Center to access tools applications and files e handwritin
101. rning resources free hands on lessons and information on how to get more training You ll find up to date product specific information in the Support area of this website including frequently asked questions FAQs technical bulletins and resource centers You ll find lesson plans good practices and other activities specific to teaching with a SMART product on www ED Compass com 6 Introducing SMART Board Software Windows Version Which Version of This Software Should You Install You can install the full version of SMART Board software on any computer The full version comes with language packages that let you open the software with translated interface components messages and Help files You can also install a condensed version of SMART Board software onto a USB storage device This scaled down version is ideal for preparing presentations on laptops When you re ready to present you can open your file on the computer that s connected to the interactive product which will be running the full version of SMART Board software You can install the USB storage device version of SMART Board software USB Board from the SMART Board software CD When you install SMART Board software be sure you have the correct privileges for your operating system Some operating systems let only a user with administrative rights install applications Read the instructions that came with your operating system for details specific to your set
102. se brackets are designed to sustain the weight of the whiteboard Do not lean the whiteboard against the sides or the top of the frame as this could damage the product To wall mount an interactive whiteboard you must first secure a bracket on the wall from which the whiteboard will hang You must screw five anchors into the wall which will receive the screws that secure the bracket Do not use a hammer to tap these anchors into the wall Simply screw the anchor into the wall with a Phillips No 2 screwdriver If you find it impossible to screw any of the five anchors into the wall you ve likely encountered a stud behind the drywall surface If this is the case you don t need to use an anchor in this location The stud will provide more than adequate anchorage for the screw that secures the bracket to the wall Windows Version Wall Mounting Tips 81 82 If you re mounting the whiteboard on a brick or cinder block wall do not use the wall anchors supplied with the interactive whiteboard You must purchase and use appropriate wall anchors that are rated for at least 20 Ib 9 1 kg When you lift the whiteboard onto the wall bracket make sure it s secure by sliding it slightly sideways before you release it Before you mark the location of the pen tray bracket anchors push the center tab of each bracket so that it s flush with the wall behind it When you secure the MOD6
103. software is a powerful yet simple tool from SMART Technologies for setting up data conferences and sharing your computer desktop with others Get effective feedback from clients by showing them your ideas and your progress right from your screen in real time using Bridgit software without the bother of scheduling sessions Each meeting participant can write notes over the desktop and highlight information You can share your webcam with other participants and view their webcams as well You can also password protect your conferences to keep them secure NetMeeting Software SMART Board software is fully integrated with NetMeeting software All sites can view your notes and you can save the notes that you write on the Whiteboard component of that software with the NetMeeting file For more information on using NetMeeting with SMART Board software read the related SMART Board Software Help Center topics 64 Presenting Windows Version Special Situations SMART Board software is versatile enough that you can install your SMART products in any configuration and then set up the software to complement the installation Connecting Multiple SMART Interactive Products You can connect more than one SMART interactive product to one computer For example you can have a Sympodium interactive lectern and a SMART Board interactive whiteboard connected to one computer while still having touch control of a file at either product
104. t be connected to the same network When you use LinQ software you don t have to install SMART Board software on your laptop and you don t have to connect any wires LinQ software establishes a link with the interactive product through the network letting you use the interactive tools at the SMART product while running a file on your computer You can install LinQ software on your laptop from the SMART Board software CD or from www smarttech com support software ling asp There you ll also find a PDF file of the user s guide with more information on using this application Another way to share files that you have on a laptop computer is to connect the laptop directly to the interactive product For example if Windows Version Sharing 51 you re using a front projection series 600 interactive whiteboard you can disconnect the interactive whiteboard s USB cable from the computer and plug it into your laptop Without installing SMART Board software you have instant touch control of the interactive whiteboard The interactive whiteboard is already oriented for you However you can t use the interactive tools such as the pen tray pens unless you install SMART Board software NOTE If you re using the interactive product without installing SMART Board software the LED on the product will blink continuously This is normal If many laptop users access the interactive whiteboard in your room you may want to provide a serial
105. tations to students prospective clients or co workers With SMART Board software you can show documents Web pages and videos on an interactive screen that responds to the touch of your finger or a pen For example if you re a teacher you can prepare engaging lessons with Notebook software that are full of pictures Macromedia Flash files and more If you re a corporate trainer you can record one session using SMART Recorder and then make the file accessible on the company intranet so others can review it later You can also jot down notes during a meeting take screen captures of the notes and then e mail them to all participants These are just a few examples of how you can use SMART Board software You ll save time resources and paper And interactive products are fun to use Take a few minutes to read this guide and you ll discover the many features that are available with SMART Board software This guide is organized around the tasks commonly performed for preparing and delivering presentations You may be inspired to use the interactive screen and SMART Board software to perform tasks that you traditionally did on paper or a chalk board If you re a teacher a professor or a corporate trainer look for classroom specific hints beside this picture when you see it throughout the guide When you see the picture on the left in this guide you ll find suggestions for meetings and demonstrations for the corporate wo
106. this record of the comments on the network or e mail the file to the applicable developers You can save time and paper by taking meeting notes right at the interactive screen By displaying these notes in front of everyone you can reduce ambiguity and minimize misinterpretations After the meeting you can print them as a handout or e mail them to participants as an 56 Presenting Windows Version attachment See page 52 for information on sending an e mail message and printing pages If you re discussing a document in your meeting you can add it to your Notebook file The SMART Notebook Print Capture printer from SMART Board software will print any document into Notebook software with all the original formatting and page breaks intact You can also use the Screen Capture tools to insert content into your Notebook file or you can insert images from a scanner or digital camera For more information see Capturing with the Notebook Software Capture Tools on page 39 Avoid navigating to files or websites during a presentation Use the Attachments tab of Notebook to attach the file or website address beforehand Then press the tab and double press the stored file or link For further details turn to page 33 When you ve delivered the content and made your notes you can export the Notebook file in a variety of formats including PDF HTML or as a series of images Consider using SMART Ideas concept mapping software t
107. tray and select Other SMART Tools gt Screen Shade The entire screen is then covered by a shade Handles at the top bottom and both sides of the shade allow you to drag it to selectively reveal the screen contents from any direction To remove the Screen Shade press the Close button in its upper right corner The Spotlight Use the Spotlight to illuminate a portion of the screen Press the 5 SMART Board icon in the system tray and then select Other SMART Tools gt Spotlight Like a theatrical spotlight that illuminates the principal actor on stage this tool reveals only a specific area of your screen while the rest of the screen is dimmed or completely hidden As a result your audience focuses on what s important You can use the spotlight to pique the audience s curiosity and when you re ready you can enlarge the spotlit area to reveal more information To do this drag the spotlight around the screen and resize or rotate it until it s positioned just the way you want With the spotlight on you can write notes and activate screen components inside the spotlit area You can also change the shape of the spotlight and the transparency of the shade that covers the non spoltlit area 58 Presenting Windows Version TIP When you change the spotlight s transparency you re actually specifying how much the non spotlit area of the screen is visible Choose a higher percentage of transparency to make the non spotlit are
108. tware Other Ways of Adding Content to a Notebook Page e While you re in other applications drag selected text or images onto the minimized Notebook icon on the Windows tool bar Notebook software will open and you can continue dragging the selection directly onto the Notebook page e Use the SMART Notebook Print Capture tool that s described on page 39 You can import an image of all or some pages in a file from any other source to the end of the current Notebook file with the original page breaks and formatting preserved e Use Notebook software s Screen Capture tools described on page 39 to add screen captured images from any other source on your computer or the Internet Remember to respect copyrights Windows Version Adding Content into Notebook Software 35 Erasing Mistakes are a part of learning Everyone makes them and no matter how carefully you ve prepared your material your pen may slip you may spell something wrong or you may write down the wrong word With your SMART interactive product correcting your error can still impress your audience Because the eraser tools in SMART Board software are so intuitive you can effortlessly amend your notes with minimal disruption to the flow of your presentation Erasing Your Note Use the physical eraser to remove digital ink from the interactive screen At the interactive whiteboard pick up the eraser and wipe it across the screen At the interactive pen display
109. up If you re a network administrator you can simultaneously install SMART Board software on any number of computers from one central location To do this use the command line arguments described in the Help Center topic Customizing the Installation of the Software If you need to uninstall SMART Board software refer to the Help Center topic entitled Uninstalling the Software for details Depending on your operating system and network settings you might have to log on to the computer before you can access SMART Board software If the SMART product is in a shared room consider creating a meeting room logon identity for the computer that s connected to the SMART product Then give this identity access to commonly used applications such as SMART Board software and Notebook software This ensures that anyone who uses the meeting room can access the interactive tools and applications of SMART Board software Windows Version Introducing SMART Board Software 7 What s New If you ve used SMART Board software before you ll notice some changes in this version These changes include the Start Center This customizable toolbar lets you access interactive tools or other programs new Floating Tools such as the Creative Pen shapes and the Magnifier new views of the SMART Keyboard more content in Notebook software including Macromedia Flash files easier access to common actions for objects on a Notebook
110. ve it in HTML as a PDF document or as a series of image files 50 Sharing Windows Version TIP Attachments aren t included if you export your Notebook file as a series of images If you want to include your attachments export the file in HTML or PDF Adobe Acrobat Reader 6 0 software or later Notebook software can automatically export your file at a specific interval or whenever you open a different page See the Notebook Help for detailed information on exporting your file in the formats listed previously Sharing an Image of Your Notes or Screen You can capture a picture of any screen and share it with others using the tools available in Notebook software see page 39 When you write on the screen the Floating Tools appear or you can launch the capture tools from Notebook software To do quick area captures or window captures add these buttons to the Floating Tools toolbar You can also print an image of your screen complete with your handwritten notes by using the Print Screen button that you add to the Floating Tools see page 53 for more details Sharing Files on Your Laptop You can share files that are on your laptop computer in a meeting by connecting over the network to the SMART product using LinQ software You must install this application on your laptop and enable connections through the Mobile and Wireless Device Settings on the computer that s connected to the interactive product Both computers mus
111. ways to do this with SMART Board software The method that you use depends on what you re sharing and the format your recipients require Sharing a Recording If you want others to review your entire meeting or lesson at a later date you can record it With a microphone connected to your computer you can also record the narration audio See page 41 for more information Some teachers have recorded the solution to complex mathematical equations using SMART Recorder and then posted the recording on a school website where students can review it This allows each student to go through the steps pausing or rewinding when they need to so they can learn at their own pace and better understand how the solution was reached You ll find ideas from other teachers about using SMART products at www EDCompass com You can also e mail a SMART Recorder file to others Anyone with Windows Media player can view your file If you want to share a compressed higher quality video with others who have SMART Board software you can record your on screen actions using the SMART AVI format which can be viewed using SMART Video Player Press Menu gt Share Recording to open a wizard that creates a compact executable file that you can send to others Saving Notebook Files in Different Formats Make the material you create in Notebook software accessible to others who don t have Notebook software installed on their computer You can sa
112. xt section Highlight key points with a large rectangle that has a semi transparent yellow fill Use the Rectangle tool on the Floating Tools toolbar to do this When you open your slide show the Slide Show toolbar appears You can use this toolbar to access many options including print and save options For complete details refer to the Help Center Previous Page _ Next Page oe Open a Menu 62 Presenting Windows Version Saving the Notes That You Make over PowerPoint Slides As you deliver your PowerPoint presentation you may want to preserve the notes that you write over the slides You can configure SMART Board software to save these notes with the ppt file or to save the notes and an image of the underlying slide to Notebook software TIP If you know that you ll want to keep any notes that you make configure SMART Board software to save all the notes at the end of the slide show This minimizes interruptions to the flow of your delivery while keeping all changes and notes that you make on the pertinent slides However this option isn t available if you re using a read only PowerPoint viewer program Controlling What the Audience Sees in a Presentation SMART Board software lets you control what s displayed on the screen during your PowerPoint presentation Your options include using the Screen Shade and the Spotlight features See page 58 for details Alternatively you can temporar
113. your computer you can simply connect your laptop to the interactive product and enjoy automatic touch control of your presentation NOTE If you re using the interactive product without installing SMART Board software the LED on the product will blink continuously This is normal You can also enable Mobile and Wireless Device settings at the resident computer and use LinQ software to display files on the interactive screen using a network connection With this software your files stay on your laptop while you use the interactive tools of SMART Board software on the SMART product to deliver a presentation The Next Steps Challenge yourself to try new ways to do tasks that you normally do with paper and pen The more you use SMART Board software the more efficient you ll become For example SMART Board software helps you reuse information by encouraging you to save your material and notes on a computer instead of on paper You can also share your files with others Ask yourself How can use this tool to make my daily tasks easier Or What could use this feature for Your answers may surprise you Become a SMART Exemplary Educator by using your SMART product in a valuable way and then sharing your knowledge with others Check www EDCompass com for information on professional development opportunities More Training If you need more training go to www smarttech com Trainingcenter and www EDCompass com You ca

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