AXIS 7000 Network Document Server
Contents
1. have specified for the Smart Folder The documents that the Smart Folder will file are displayed in a results list 7 Make any desired adjustments to the criteria 8 Click Save Smart Folder when you are satisfied with the criteria you have specified A Smart Folder icon appears on the PageKeeper desktop with its default name highlighted 9 Type in anew name for the folder if desired and then press the Enter key Fore more information about the Smart Folders please refer to the PageK eepr s documentation Axis Communications Axis is a world leader in the rapidly growing network attached peripherals industry Headquartered in Sweden Axis designs and manufactures network attached print servers network document servers CD DVD servers camera servers and storage devices based on its ThinServer Technology All Axis products leverage Axis own ThinServer Technology which allows any peripheral device to be directly attached to the network without a file server or PC These devices are displayed on any desktop without changing client software and can be accessed and used by multiple clients using virtually any desktop and network operating system At the core of the ThinServer Technology is embedded software consisting of self contained thin versions of popular operating systems a Web server for consistent network wide management and an optimized 32 bit RISC chip complete with device I O and network controllers for high speed d2. if you intend to use the default user name and password configured on the Destination Defaults page you do not need to enter any information in the User and Password fields User Field Enter the user id if required in this field If the field is left empty the default value will be used See the Destination D efaults page Password and Confirmation Fields If you have entered a user id a password should be specified for the user id in this field Enter the password a second time for confirmation in the Confirm field If these fields are left blank it indicates that no password will be used If no user has been specified the Password and Confimnation fields are ignored N ote Y ou can click the Reset button anytime to clear the fields The remaining fields on the Destinations page except for Store sequence number on FTP server will use default values if you decide to leave them empty Directory Field Specify the directory in which the image will be stored Copyright 2000 Axis Communications Axis Communications AXIS 7000 Integration with PageK eeper Pro3 0 File Name Field Specify the name of the file If left blank the default see the Destination D efaults page will be used The defaults for the following four fields will also be used Append Sequence Number to File Name If you do not want the file to be over written every time a new image is stored you should select this option This means that a unique number
3. pages Administrators can use an existing Web browser for configuration and management purposes thus eliminating the need to load extra software Any comments or suggestions regarding this document can be sent to products axis com Axis Communications AB http www axis com Axis Communications AB D ecember 5th 2000 Axis Communications AXIS 7000 Integration with PageK eeper Pro3 0 Table of Contents Introduction sises Miia AEAEE I Reguired Environment seserccetecssieeiessnetetewsasteseebbecalecsiseeiedskaelaesastsiwedieealeasieeusen N 3 Defining Send to file Destination cssccsecsecscsecsecsecsecsecsecsecsesceseeseeseesecsecsesseseeseeseeseeseo 3 Creatine a Tolder E 6 Adding Documents Automatically with Folder Watch scccsscssscssscssscssscssccsscessces 6 Creating Smart Folders to Automatically File Documents ssccsscssscssscssscssscnees 8 AXIS C OMMMIUMICALIONS aa E NRS 9 ie Copyright 2000 Axis Communications Axis Communications AXIS 7000 Integration with PageK eeper Pro3 0 Required Environment An FTP server for Send to file which directories can be reached as a local or shared drive The directories used as targets must exist and be available for reading and writing PageK eeper Pro 3 0 installed Defining Send to file Destination Follow these steps to define an FTP Send to File destination in the AXIS 7000 Start your Web browser Enter the name or IP address of the
4. A Xi S A Copyright 2000 Axis Communications COMMUNICATIONS AXIS 7000 I ntegration with PageKeeper Pro 3 0 Introduction This document describes how the AXIS 7000 can be integrated with PageKeeper Pro 3 0 to automatically file your scanned documents via AXIS 7000 into PageKeeper s smart folders The instructions are step by step and are intended for System Integrators Developers and anyone else with an interest in building efficient solutions PageKeeper Pro 3 0 PageK eeper Pro 3 0 is document management software which enables you to organize use and retrieve virtually all your computer documents including scanned paper and electronic files like word processing documents spreadsheets Web pages and more PageK eeper Pro 3 0 makes document management software extremely productive for you by automating the time consuming work of setting up and maintaining a collection of documents For more information please refer to http www scansoft com products pagekeeper AXIS 7000 N etwork Document Server The AXIS 7000 offers the convenience of allowing end users to distribute and store documents digitally The AXIS 7000 offers many options to do business in a more effective and cost efficient way With a wide variety of formats TIFF JPEG JFIF PDF PCL and transport methods SMTP FTP LPD Raw TCP to choose from an AXIS 7000 provides increased value to digital copiers and scanners Included in its architecture are the embedded Web
5. AXIS 7000 on the Location Address line The AXIS 7000 Home Page is displayed Click the Admin button in the menu on the left side Enter the user name and password to get access to the This AXIS 7000 page The default user name is root and the default password is pass Click the Destinations button in the Administration menu The Destination page is l displayed Click the N ew File Destination button The N ew File Destination page is displayed AXIS 7000 New File Destination Microsoft Internet Explorer 2 oj x File Edit View Favorites Tools Help lt Back i fat A Search 4 Favorites EA History EA B Address http 10 13 6 245 admin destinations new_file shtml view basic Go Links i iJ 7 gs x i Paper Sizes E Network Settings an Event Log Support ie AXIS 7000 Network Document Server AXIS ERG HAUABICATICONS New File Destination Bl Destination Mame FTF Capture Profile lt DefaultText Can be changed atthe moment of scanning Include Image Information lt DetaultBasic gt gt FTP Server ltpservercompany com User l po Password Confirm Directory scan sss File Name ket s SS M Append sequence number to file name b Start sequence with 001 Information File Extension b FO Add To List Done Reset If left blank the value specified on the Destination Defaults page will be used f o l E r Intern
6. ata transport http www axis com Copyright 2000 Axis Communications
7. et 2 Bee Copyright 2000 Axis Communications Axis Communications AXIS 7000 Integration with PageK eeper Pro3 0 7 Complete the N ew File Destination Page Destination Name Field Enter the name of the destination in this field This name will appear in the list of destinations on the contro panel display Scanning Profile select the required scanning profile for the destination from the Scanning Profile list If you select lt D efault XXX gt where XXX is the name of the current profile the profile currently set as default will be used See the Destinations Defaults page Example lt D efault Text gt means that the current default profile is Text This profile will be used by all destinations that have the default profile selected If the default is changed to Color then the profile Color will be used by all destinations that have the default profile selected Include Image Information From this list you can select the amount of information you want to send with the scanned image The information is stored in a text file in the same directory as the image If you leave the list as it is the default value will be used FTP Server Field Enter the name or IP address of the FTP server N ote If you decide to use the name of the FTP server instead of the IP address you need to configure the D NS entries in the TCP IP section of the N etwork Settings page If the FTP server does not require a user name and a password or
8. t that folder to be watched Specifying document types to exclude You can specify document types that you do not want PageK eeper to add Select or type in the extension of the document type you want to exclude and then click Add to List If you decide that you do not want to exclude a document type select it in the list and click Remove from List Creating Smart Folders to Automatically File Documents PageK eeper Smart Folders automatically file documents based on criteria you specify You can set up Smart Folders that automatically file documents based on their names contents document type and other document properties Smart Folders use the same advanced search technology that PageKeeper Find uses To create a Smart folder in PageKeeper 1 2 3 Start PageK eeper to display the PageK eeper desktop O pen the folder in which you want to create a Smart Folder Choose New Smart Folder in the File menu Or click the New Smart Folder button in the Standard toolbar Copyright 2000 Axis Communications Axis Communications AXIS 7000 Integration with PageK eeper Pro3 0 The New Smart Folder dialog box appears 4 Specify the desired criteria for the Smart Folder in the Content tab Properties tab and Image tab The options in these tabs are identical to the ones in PageK eeper Find 9 Click the Smart Folder tab and select the desired options for the Smart Folder 6 Click Test Criteria if you want to test the criteria you
9. w folder appears with its default name highlighted 4 Type in anew name for the folder if desired ee My Folders PageKeeper Pro z File Edit wiew Tools Register Help E e My Folders ee ie MEW ue New Folder site Sample Sample l4 Folders D Documents F Clipped Grow 2 Adding Documents Automatically with Folder Watch PageK eeper s Folder Watch feature allows you to specify folders on your various computer drives that you want PageK eeper to watch for incoming documents Any documents that are detected will be automatically added to PageK eeper s default folder To set up Folder Watch for adding documents 1 Choose Options in the Tools menu and click the Folder Watch tab Or click the Folder Watch button in the Standard toolbar 2 Click Add Folder Select the FTP directory you have assigned for Scan to File destination above Y ou can select other folders as well if you want PageK eeper to watch You can Ctrl click to select multiple folders N ote PageK eeper only watches the top level of the selected folder Subfolders will not be watched unless you separately specify those folders 3 Click OK after you have selected the folders you want PageKeeper to watch The folders that PageK eeper will watch are added to the list in the Folder Watch tab Copyright 2000 Axis Communications Axis Communications AXIS 7000 Integration with PageK eeper Pro3 0 4 Select or type in the file extensions of any document t
10. will be appended to the file name each time a new file is created Start Sequence W ith In this list you can decide the minimum number of digits used for the sequence number appended to the file name Store Sequence Number on FTP Server If you select this option a text file containing the last used sequence number is stored on the FTP server in the specified directory This speeds up performance since the whole directory does not have to be scanned each time a new image is stored It requires that files may be overwritten deleted which is not always permitted by default Append File Extension If you select this option the file extension will be appended to the file name 8 Save the new destination Add to List Button Click this button to save the new destination and to stay on the New File Destinations page To add more destinations just complete the required fields for the next destination and click the Add to List button again N ote The new destination will not be saved if you just click the Done button You must add the new destination first Copyright 2000 Axis Communications Axis Communications AXIS 7000 Integration with PageK eeper Pro3 0 Creating a folder To create a folder in PageKeeper 1 Start PageK eeper to display the PageK eeper desktop 2 Open the folder in which you want to create a new folder 3 Choose N ew Folder in the File menu Or click the New Folder button in the Standard toolbar The ne
11. ypes you do not want PageK eeper to add and click Add to List For example if you do not want PageK eeper to add application files or temporary files you would add exe and tmp to the exclusion list 5 Click OK to close the Options dialog box Folder Watch Fagekeeper will watch these folders and add newly detected documents to the default Pagekeeper folder F ecan Add Folder Remove Folder Dio not add documents with these tile extensions BAK Add to List gt Remove from List Documents in the selected folders are added to PageKeeper s default folder immediately PageK eeper will continue to watch the selected folders and add documents as they are detected F Copyright 2000 Axis Communications Axis Communications AXIS 7000 Integration with PageK eeper Pro3 0 Co MEW Papen per Pra 5 xi Ete Edt Wea Tonk feaster Help flit Ba me Te ee re Ge 0o 22 Sa TILON Desde 0 Folders 5 Documents 0 Opped rog Folder W atch Settings Click the Folder Watch tab in the Options dialog box to select settings for automatically adding documents to PageK eeper Adding folders Click the Add Folder button to open a dialog box for selecting folders you want PageK eeper to watch When PageKeeper detects documents in watched folders it automatically adds them to the default PageK eeper folder Removing folders Select a folder and click the Remove Folder button if you no longer wan
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