Home

Ricoh 3045 All in One Printer User Manual

1. A list of a print files stored in the machine appears O Press Hold Print Job List A list of a print files stored in the machine appears Select files DURE Per User ID User 1D Date Time File Name Complete List J ey JS 02 22 15 41 File001 Loc Job The following items also appear e User ID The user ID set up by the printer driver e Date Time The date and time when the job was sent from the computer e File Name The name of files stored in the machine 2 Note O Depending on the security set tings certain print jobs may not be displayed Hold Print u Select the file you want to print by pressing it Note O To select all print jobs press Se lect All Jobs O Press 4Prev or VNext to scroll through the list To cancel a selection press the highlighted print job again To clear all selections press Clear All O To view details about a selected print file press Details 8 Press Print The confirmation screen appears E Press Yes The Hold Print file is printed kimportant O When printing is completed the stored file is deleted P Note O Press No to cancel printing O To stop printing after printing has started press Exit and then press Job Reset The file is deleted 91 92 Other Print Operations Deleting Hold Print Files g Press the Printer key to display the Printer sc
2. A list of print files stored in the ma chine appears E Press Locked Print Job List A list of Locked Print files stored in the machine appears Select files ES Per User ID User 1D Date Time File Name Details Complete List eis JS 02 22 18218 folds Selected i E Locked Print Job List JEY 3333 02 22 18228 abies Sample Print Job List ai Bt Hold Print Job List 3 Stored Print Job List The following items also appear e User ID The user ID set up by the printer driver e Date Time The date and time when the job was sent from the computer PF Note O If Locked Print is selected file names are displayed as on the screen to prevent unau thorized viewing O Depending on the security set tings certain print jobs may not be displayed pressing it Note O To select all print jobs press Se lect All Jobs J Press 4Prev or VNext to scroll through the list To cancel a selection press the highlighted print job again To clear all selections press Clear All O To view details about a selected print file press Details 7 Press Print The password screen appears 13 JAN 2006 19 20 Q Enter the password with the Number keys then press OK B Enter the password using the number keys and then press OK The print confirmation screen ap pears PF Note O A confirmation scr
3. copies aD omete inne 7 complete 3333 02 22 16 19 Document t Selected A Sele AR The Sample Print job is sent to the er iat ee a el a machine and the first set is printed TE rara Z 3 On the machine s control panel press the Printer key to display the Printer screen e User ID The user ID set up by the printer driver e Date Time The date and time iy ty when the job was sent from the TEN computer N Commu O Document Server e File Name The name of files nicating sz Receive stored in the machine PF Note O Depending on the security set tings certain print jobs may not be displayed The following items also appear AJM011S G Select the file you want to print O Press Print Jobs by pressing it PF Note O To select all print jobs press Se m gagi Ey ad lect All Jobs mca Pr O Press 4Prev or VNext to eS scroll through the list A list of print files stored in the ma O To cancel a selection press the chine appears highlighted print job again To clear all selections press Clear All O To view details about a selected print file press Details 7 Press Print 85 86 Other Print Operations 8 Enter the new number of sets us ing the number keys If you do not want to change the set quantity proceed to step B Note O When multiple files are selected
4. O If you make a setting when the machine is offline it will stay offline afterward O The function items displayed serve as selector keys You can select or specify O When you select or specify an item on the display panel it becomes highlighted cannot be used aq 2 I Paper Tray Status Eke Offline 3 E om B Job Lists amp Emor Log 4 oea Print Jobs f Error Log 5 6 1 Operational status or messages Displays current machine status such as Ready Offline and Printing In formation about the print job user ID and document name appears in this sec tion AJMO10S 7 2 F Online H Offline When you press these keys the machine switches between online and offline When the machine is online it can re ceive data from the computer When the machine is offline it cannot re ceive data from the computer 3 Form Feed Press to print all the data left in the ma chine s input buffer Note O When the machine is online the status appears dimly O This function is not available with the RPCS printer language 4 Job Reset Press to cancel the current print job If you press it when the machine is offline and Hex Dump is selected Hex Dump is canceled 2 Note Control Panel 5 Print Jobs Press to display print jobs sent from a computer 6 Error Log Press to display the error logs of prin
5. Locked Print Use this function to maintain privacy when printing confidential documents on the machine over a shared network Usually it is possible to print data us ing the display panel once it is stored in this machine When using Locked Print it is not possible to print unless a password is entered on the machine s display panel Your confidential docu ments will be safe from being viewed by other people Limitation O A Locked Print file cannot be stored if e the total number of Sample Print Locked Print Hold Print and Stored Print files in the machine is over 100 The maximum number varies depending on the volume of data in files e the file contains over 1 000 pages e sent or stored files in the machine contain over 9 000 pages in total PF Note O If a Locked Print file has not been stored properly check the error log on the control panel see p 104 Checking the Error Log O Even after you turn off the ma chine stored documents remain However the Auto Delete Tempo rary Print Jobs or Auto Delete Stored Print Jobs settings are applied first see p 128 System O If the application has a collate op tion make sure it is not selected before sending a print job Locked Print jobs are automatically collat ed by the printer driver as default If a collate option is selected in the application print dialog box more sets than intended may be printed O After the Locked Print
6. eeeeed Printer Scanner Unit Type 3045 Operating Instructions Printer Reference Getting Started Preparing the Machine Setting Up the Printer Driver Other Print Operations Printer Features Using the Document Server The Functions and Settings of the Machine COG Os ood Appendix Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in the General Settings Guide before using the machine Introduction This manual contains detailed instructions and notes on the operation and use of this machine For your safety and benefit read this manual carefully before using the machine Keep this manual in a handy place for quick reference Important Contents of this manual are subject to change without prior notice In no event will the company be li able for direct indirect special incidental or consequential damages as a result of handling or oper ating the machine Do not copy or print any item for which reproduction is prohibited by law Copying or printing the following items is generally prohibited by local law bank notes revenue stamps bonds stock certificates bank drafts checks passports driver s licens es The preceding list is meant as a guide only and is not inclusive We assume no responsibility for its completeness or accuracy If you have any questions concerning the legality of copying o
7. 1 2 3 AJLO30S 1 The print preview of the pattern 3 The document is blanked by gray and text you have set is displayed overprint 2 The document is copied or stored in this machine or another copier multifunction machine where the optional Copy Data Security unit is installed Reference For details about setting Data security for copying see Printer Driver Help 4 Limitation O When printing a document that is set with Data security for copying the ma chine does not require the optional Copy Data Security unit to be installed The Copy Data Security unit is required when copying or storing a docu ment protected by gray overprint Only the RPCS printer driver is supported Printing at 200 dpi is not possible You cannot partially embed a pattern and text in a document Use 182 x 257 mm 7 4 x 10 in or larger paper Use ordinary or recycled paper of at least 70 whiteness C9 cy ag ea Duplex printing may interfere with this function as a result of text and pat terns being visible through the paper 77 78 Other Print Operations Using Mask type You can embed patterns and text in a document by setting in the printer driver to prevent unauthorized copying zixl T Reverse patterns text background 4 Unauthorized copy prevention Text M Confidential T Repeat Font Size points Arial fo Fon
8. Job Separation lor Duplex ott Ato Delete Temporary Print Jobs Ott wa ane Viet 4 Select either Complete List or List Per User ID 22 FEB 2006 16 0 After configuring the settings the selected type of print job list is displayed 80 Using the Print Job List Displaying a Print Job List A list of files stored in the machine can be viewed on the display panel E Press the Printer key 14 1 lcs ee BIE TEA gt nicating ey O Document Server iz Receive File AJM011S The Printer screen appears 2 Press Print Jobs aB oft B ewp Bla 814x11 Sixt 1 814x14 85x11 A 4 gt Paper Tray Status 1W Q 2U 38 oI b Offline 11 1 B Job Lists amp Eror Log oe Print Jobs Error Log Either the Complete List or List Per User ID screen appears 81 82 Other Print Operations Complete List If you select Complete List from Initial Print Job List see p 80 Selecting the Initial Print Job List the following screen appears Print Jobs Select files User ID Date Time 9 1234 02 22 18 01 Documen t Selected d 3 FE Locked Print JobList 439 JS 02 22 15 51 Fileoo2 4 A sapi Print sob List ied JS 02 22 16 41 Filed0 ii 5 CiHold Print Job List Gi 1234 02 22 15 39 Doc
9. a a pel AJLOO3S 2 Connect the other end to the USB port on the host computer Note O The USB 2 0 interface board is supported by Windows 98 SE Me 2000 XP Windows Server 2003 Mac OS X v10 3 3 or higher e For Windows 98 SE Me Make sure to install USB Printing Support If USB 2 0 is used with Windows 98 SE Me only a speed equal to that of USB 1 1 is possible e For Mac OS To use Macintosh the ma chine must be equipped with the optional PostScript 3 unit If USB 2 0 is used with Mac OS X v10 3 3 or higher a transfer speed of USB 2 0 is supported Connecting the Machine to the Host Using the Parallel Cable IEEE 1394 SCSI print Cable Connect the machine to the host com puter using the optional parallel board or the optional IEEE 1394 inter face board This machine does not come with a parallel cable to connect the machine to the host computer The machine s parallel interface is a standard bidirectional interface It re quires a standard IEEE 1284 compli ant 36 pin parallel cable and a parallel port on the host computer Make sure you purchase the appropriate cable for the machine and your computer PF Note O Do not use a parallel cable that is longer than 3 meters 10 feet O Rating voltage of the interface con nector Max DC 5V Follow the procedure to connect the machine to th
10. dows Authentication LDAP Authen tication or Integration Server Authenticationis set make encryp tion settings in the printer properties of a printer driver and then specify a login user name and password For details see the printer driver Help Note O When logged on using a printer driver logging off is not required Getting Started Connecting the Machine Pp Reference For information about connection using Ethernet and wireless LAN see Confirming the Connection Network Guide For information about connection using Bluetooth see the manual that comes with the optional Blue tooth interface unit Requirements Before using this machine make sure all environmental and electrical re quirements are met Connect the ma chine to the host computer using the parallel cable network interface unit or both Make sure all cables connectors and electrical outlets necessary to attach the machine to the host computer or network are at hand Connecting the Machine to the Host Using a USB Cable You can connect the machine to the host computer using a USB interface cable This machine does not come with a USB interface cable Make sure you purchase the appropriate cable for the machine and your computer Follow the procedure to connect the machine to the host computer using a USB interface cable 4 Connect the USB 2 0 interface ca ble to the USB port gl ie a
11. key to display the Printer screen 2 Press Print Jobs A list of print files stored in the ma chine appears E Press Stored Print Job List A list of Stored Print files stored in the machine appears PF Note O Depending on the security set tings certain print jobs may not be displayed 0 Select the file you want to delete by pressing it E Press Delete The delete confirmation screen will appear P Note O If multiple print files are select ed and some of these require a password the machine deletes files that correspond to the en tered password and files that do not require a password The number of files to be deleted is displayed on the confirmation screen g Press Yes to delete the file After the file has been deleted the file list screen will return FP Note If you do not want to delete the file press No O If you set the password in the printer driver enter the pass word to delete 95 96 Other Print Operations Printing from List Per User ID If you select List Per User ID from Ini tial Print Job List in System of Printer Features see you can select printing files from the list of user IDs Printing the Desired Print Job g On the Printer screen press Print Jobs Cr ad mParertraystus ro B 2U oju ojas ofte D 8 4x11 84x11 8 5x11 8 4x14 8 4x11 b gt Offline m faes B Job Lists amp Eror
12. 0 g g 0 When the finisher is installed and when an output tray that cannot output us ing the staple function has been selected the paper will be output according to System Settings If you cannot make staple settings even with the finisher installed options may not be set correctly in the printer driver Correct option settings in the printer driver For details see the printer driver Help When duplex printing is selected adjust staple positions to the binding orien tation When the finisher is being used for another function s job for example a copy job printing will start after that job ends When setting Staple in the printer driver settings make sure that a collate op tion is not selected in the print settings of the application If a collate option is selected in the application printing will not be as intended Be sure to set paper size and orientation in the printer driver when stapling e Depending on the software you are using print settings may not be saved and the printed result may not be as expected When printing restarts after removing jammed paper the printing position may be different depending on the location of the jam e Ifthe paper jam occurred in the optional finisher printing will restart from the top page of the data currently being printed or from the page where the paper jam occurred e If the paper jam occurred in the machine printing will restart from the page where the pa
13. 102 Windows Canceling a Print JOD sssssssssssseseserrresrsrsererrrrrrrntntsnsnsrttnnrnnnnnnsrsreenenene 102 Checking the Error LOG eis isiciisetinsawintedechshawateutteantuatnesbusiatisauedanntcadtvtuiuabiesiauilatanian 104 COVOIS N E E T E E R 106 SIP SHES E E ends 109 Chapter lin siseisiicisceveisiseaieias cancanseneee crv senennanecninddaseustewsdeunvaaawanas cedeenteunasueiwcatsenvenn 111 User Defined Pages as isivcissisasisssinsadecndened sescedecedecseenctenddiehadtivanienninandsardeenssaseanana 113 Collate saripaicasaeciatctiictenesiastccaenaudenutesteadauanbinndanebeawdentandadrabens teumiebedentieebeusbemeieandertdes 114 Printing With the Finisher sic sissssesiasnscenedecadesdescecdeduusesdusavusuansnassaatendenanenueavagacues 116 SLAG enganon eta edad atid eth etic cede lala E 117 FUNG n Mec ae oes E tsd wee Oe ee ee Bat as Rr abel 120 5 Printer Features Printer Features Menu iivcsiscesactecs eresterceacetieat scents dvesisacnsttnsevnde anes 123 Adjusting Printer Features icccccccccccissccctceseessssceseccecscecseasncseasserveeevecneestceeonseceees 125 Printer Features Parameters cccscccssscssseccssenseeeceseecseeeeseeeeseecseeneseeenseecasenenes 126 MIST TEST d A E E E EEE EE EN RE EIEE ETE E A 126 Mane NA E e fide isis ae eee ie Bee a A tee ale 128 SV SUI N eLearn il Ge a Beal theta a oa ed ad sae nah ae Cian td te 128 Oso SL a gt gt nee Ro ee 132 PCOLIMEGNU se cin ets Pe ec a A Te a NI E cal 132 Pe WOU a a v
14. 128 Maintenance List Test Print Lock Delete All Temporary Print Jobs Delete All Stored Print Jobs System Print Error Report See p 128 System Auto Continue Memory Overflow Job Separation Auto Delete Temporary Print Jobs Auto Delete Stored Print Jobs Initial Print Job List 123 Printer Features Menu Default System Memory Usage See p 128 System Duplex Copies Blank Page Print Edge Smoothing Toner Saving Printer Language Sub Paper Size Page Size Letterhead Setting Bypass Tray Setting Priority Edge to Edge Print Default Printer Language See p 132 PCL Menu PS Menu optional See p 134 PS Menu PDF Menu optional See p 134 PDF Menu Tray Switching Host Interface I O Buffer See p 132 Host Inter I O Timeout face PCL Menu Orientation Form Lines Font Source Font Number Point Size Font Pitch Symbol Set Courier Font Extend A4 Width Append CR to LF Resolution Data Format Resolution Change PDF Password PDF Group Password Resolution l Appears when the PostScript 3 unit optional is installed 2 Appears when a finisher optional is installed 124 Adjusting Printer Features Adjusting Printer Features Printer Features allows basic adjustment of operations when using the machine as a printe
15. 132 PCL Menu PS Menu Displays settings made under PS Menu Reference For details see p 134 PS Menu PDF Menu Displays settings made under PDF Menu BP Reference For details see p 134 PDF Menu Host Interface Displays settings made under the Host Interface menu When DHCP is active on the net work the actual IP address subnet mask and gateway address appear in parentheses on the configura tion page P Reference For details see p 132 Host In terface Interface Information Displays the interface information 127 128 Printer Features Maintenance e kod e e e kod Menu Protect This procedure lets you protect menu settings from accidental change It makes it impossible to change menu settings with normal procedures unless you perform the required key operations In a net work environment only adminis trators can make changes to menu settings e Level 1 You can protect Maintenance System Host Interface PCL Menu PS Menu and PDF Menu e Level 2 You can protect Maintenance System Host Interface PCL Menu PS Menu PDF Menu and Page Size in the System menu e Off Note O Default Level 2 O You can protect menu settings using a Web Image Monitor List Test Print Lock You can lock the List Test Print menu e On e Off Y Note O
16. 6 error messages 149 Document Server 135 E Energy Saver key 5 Error log 104 Error messages 149 F Finisher 116 Font Manager 2000 57 Fonts 161 Function keys 6 Function status indicator 6 H Hard disk 161 Hold print deleting 92 Host Interface 132 IEFE 1284 Interface Board Type A 163 IEEE 1394 Interface Board Type B 162 IEEE 802 11b Interface Unit Type H 163 Initial Print Job List 80 Installing the Printer Driver Quick Install 17 Installing the Printer Driver Using USB 38 Interface 161 L List Per User ID 83 96 printing all print jobs 97 printing the desired print job 96 List Test Print 126 Locked print deleting 89 M Main power indicator 5 Maintenance 128 Memory 161 N Network Cable 162 Network protocol 161 Number keys 6 O OHP Transparencies printing bypass tray 16 On indicator 5 Operating system 162 Operation switch 5 Options 162 165 P PageMaker 58 PCL menu 132 PDF Direct Print 75 PostScript 3 Unit Type 3045 164 Precautions when using the Terminal Server mode Windows Server 2003 160 Precautions when using Windows Server 2003 Windows Server 2003 160 printer driver 144 Printer features adjusting 125 menu 123 parameters 126 Printer Language 161 Printing a PDF File Directly PDF Direct Print 75 Printing Method PDF Direct Print 75 Printing speed 161 Printing with Bluetooth Connection Windows 50 Printing with Parallel
17. Click Close g On the Start menu point to Settings and then click Printers The Printers window appears u Click the icon of the printer you want to use 8 On the File menu click Properties E click the Ports tab O under Port select the COMx check box X indicates the COM port number used by Bluetooth click tox Close the Printers window Ifa dialog box appears while transmitting a print job reestablish network connec tion as follows Select the printer you want to use in the Printers and Faxes box Click Connect Note O To always use the same printer select the Always use for this connection check box Reference For details see the manuals supplied with the Bluetooth adaptor or computer equipped with Bluetooth 51l 52 Preparing the Machine Configuring Security Mode Settings g Start 3Com Bluetooth Connection Manager Fl on the Tools menu click Security Mode The Security Mode dialog box appears E Select the security mode in the Security Mode list If you click High or Custom and specify Link in the Custom Settings dialog box enter the Bluetooth password For information about entering the pass word see p 52 Printing in the Security Mode For all other security modes and custom settings no password is required Y Note O For information about each mode see the manuals supplied with the utility O click ox Close
18. Connection Windows 2000 44 Print Job List 80 Punch 120 R Resolution 161 S Sample print deleting 86 Slip Sheet 109 SmartDeviceMonitor for Admin 146 SmartDeviceMonitor for Client 147 Specifications 161 Spool printing 99 Staple 117 Stored print deleting 95 System 128 T Thick Paper printing bypass tray 16 Troubleshooting 149 error messages 149 machine does not print 151 other printing problems 154 status messages 149 U Unauthorized copy control 76 data security for copying 76 mask type 78 User Tools Counter key 5 W Windows canceling a job 102 Windows 2000 printer properties PCL 60 printer properties RPCS 68 Windows 95 98 Me printer properties PCL 59 printer properties RPCS 66 Windows NT 4 0 document defaults PCL 64 document defaults RPCS 72 printer properties PCL 64 printer properties RPCS 72 Windows Server 2003 printer properties PCL 62 printer properties RPCS 70 Windows XP printer properties PCL 62 printer properties RPCS 70 MEMO 167 MEMO 168 EN B783 7512 Note to users in the United States of America Note This equipment has been tested and found to comply with the limits for a Class B digital device pursu ant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency e
19. Default Off Delete All Temporary Print Jobs You can delete all print jobs tem porarily stored in the machine Delete All Stored Print Jobs You can delete all print jobs stored in the machine System e kod gt e Print Error Report Select this to have an error report printed when a printer or memory error occurs e On e Off F Note O Default Off Auto Continue You can select this to enable Auto Continue When it is On printing continues after a system error oc curs e Off e Immediate e 1 minute e 5 minutes e 10 minutes e 15 minutes 2 Note O Default Off Memory Overflow Select this to have a memory over flow error report printed e Do not Print e Error Information Note O Default Do not Print e KS e ked e kd gt wy Job Separation You can enable Job Separation e On e Off Y Note O Default Off O This menu can be selected only when a finisher optional is in stalled Auto Delete Temporary Print Jobs You can select to automatically de lete print jobs temporarily stored in the machine e On e Off Y Note O Default Off O If you select On you can set up to 200 hours for auto file deleting Auto Delete Stored Print Jobs You can select to automatically de lete print jobs stored in the machine e On e Off Y Note O Default On 3 days O If you select On you can set up to 180 days for auto file deleting Initi
20. For parallel connection select the machine whose printer port is displayed in Connect To E click install The printer driver installation starts E click Finish A message about restarting the computer may appear Restart the computer to complete installation Preparing the Machine g Click Exit in the first dialog box of the installer and then take out the CD ROM F Note O To stop installation of the selected software click Cancel before installa tion is complete O Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory O Select a machine to whose IP address is displayed in Connect To to install SmartDeviceMonitor for Client when using TCP IP Reference Quick Install is not available unless bidirectional communication between the machine and computer is enabled via parallel connection See p 56 If Bidirectional Communication Is Disabled for details about bidirectional communication between the machine and computer Confirming the Connection Method Confirming the Connection Method This machine supports network and local connection Before installing the printer driver check how the machine is connected Follow the driver installation procedure that is appropriate to the connection method Network Connection This machine can be used as a Windows printing port or network printer Using This Machine as the Window
21. Guide O When using the hard disk for functions other than those of Document Server you may be unable to store new files in the Document Server even if there are less than 3 000 files stored 135 Using the Document Server 136 ee a a a U U 7 The Functions and Settings of the Machine Mainframe Network Guide PostScript 3 Supplement and UNIX Supplement cover all mod els and therefore contain all the functions and settings This chapter describes the functions and setting items used for configuring the model you are using BP Reference For details about functions and setting items see Network Guide PostScript 3 Supplement and UNIX Supplement Functions The following functions are available with the machine e Copy e Printer e Scanner e Fax e Document Server Note O The machine must be equipped with the Printer Scanner Unit in order to use the printer or scanner function Interface The following interfaces are available with the machine e Ethernet LOOBASE TX 10BASE T e USB 2 0 1 1 e IEFE 1284 Parallel Optional e TIEFE 1394 SCSI print Optional e TIEFE 802 11b Wireless LAN Optional e Bluetooth Optional P Note O To use the IEEE 1284 IEEE 1394 SCSI print IEEE 802 11b wireless LAN or Bluetooth interface the machine must be equipped with the corresponding unit for that interface O You cannot have the IEEE 1284 IEEE 1394 SCSI print IEEE 802 11b wireless LAN
22. Itis not necessary to reinstall USB Printing Support when connecting a dif ferent machine via USB interface when USB Printing Support is installed O After installing USB Printing Support if the printer driver is not installed follow the plug and play instructions of the printer Windows 2000 USB amp important O Installing a printer driver requires Administrator permission Log on using an account that has Administrator permission When USB is first used Found New Hardware Wizard starts and USB Printing Support is installed automatically If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB port is added to the Printers window If the printer driver is not installed follow the plug and play instructions of the printer to install it from the supplied CD ROM g Turn off the power of the machine 2 Connect the machine to the computer using the USB cable Connect the USB cable firmly 3 Turn on the power of the computer 4 Click Next gt in the Found New Hardware Wizard dialog box 5 Select the Search for a suitable driver for my device recommended check box and then click Next gt g Select the Specify location check box and then click Next gt 7 Insert the CD ROM into the CD ROM drive Y Note O When Auto Run starts click Exit O To disable Auto Run press the left Shift key when inserting the CD ROM into the
23. Log p Print Jobs Error Log A list of user IDs whose files are stored in the machine appears Reference To display the Printer screen see p 80 Using the Print Job List 2 Press the user ID whose file you want to print All jobs for the selected user ID will be printed You cannot select multiple user IDs at the same time Y Note Press 4Prev or VNext to scroll through the list O Press Clear to cancel a selec tion E Press Job List Per User ID Select User ID All jobs for the selected user ID will be printed er tea Complete List 1234 Job List Per User iD J Print All Jobs The print job list of the selected user ID appears 0 Select the desired print jobs 22 FEB 2006 16 33 Details Selected Select Ail Jobs i Clear All Jon E Hold Print Job List Print 3 Stored Print Job List Delete Note To cancel a selection press the highlighted print job again To clear all selections press Clear All 5 Press Print The confirmation screen appears 0 Press Yes The selected files are printed Reference For details about printing each type of print job see the follow ings e p 84 Sample Print p 87 Locked Print p 90 Hold Print p 93 Stored Print Printing All Print Jobs g On the Printer screen p
24. Ports tab and then click Configure Port The Port Configuration dialog box appears e For TCP IP timeout setting can be configured 2 Note O If no settings on the Recovery Parallel Printing tab are available follow the procedure below Click Cancel to close the Port Configuration dialog box Start SmartDeviceMonitor for Client and then right click the Smart DeviceMonitor for Client icon on the taskbar Click Extended Features Settings and then select the Set Recovery Par allel Printing for each port check box Click OK to close the Extended Features Settings dialog box e User proxy and timeout settings can be configured for IPP Reference For information about these settings see Using SmartDeviceMonitor for Client Network Guide or SmartDeviceMonitor for Client Help 28 Using the Standard TCP IP Port Using the Standard TCP IP Port Installing the PCL or RPCS Printer Driver kimportant O To install this printer driver under Windows 2000 XP Professional and Windows Server 2003 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member g Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory 3 Select an interface language
25. PostScript 3 Supplement 145 146 Appendix SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that uses TCP IP and IPX SPX to monitor network printers It can monitor multiple network printers using IP ad dress We recommend that network administrators use this application File path SmartDeviceMonitor for Admin is stored in the following folder in the CD ROM NETWORK DEVMON ADMIN DISK1 Operating system Protocol stack Windows 95 98 Me TCP IP provided with Windows 95 98 Me IPX SPX provided with Windows 95 98 Me NetWare Client provided with Windows 95 98 Novell Client provided with Windows 95 98 Windows 2000 Windows XP TCP IP provided with Windows 2000 IPX SPX provided with Windows 2000 NetWare Client provided with Windows 2000 Novell Client provided with Windows 2000 or Window NT TCP IP provided with Windows XP IPX SPX provided with Windows XP NetWare Client provided with Windows XP Novell Client provided with Windows XP Windows Server 2003 Windows NT 4 0 Available functions TCP IP provided with Windows Server 2003 IPX SPX provided with Windows Server 2003 NetWare Client provided with Windows Server 2003 Novell Client provided with Windows Server 2003 TCP IP provided with Windows NT IPX SPX provided with Windows NT Client Service for NetWare provided with Windows NT Novell Client provided with Windows 2000 or Window
26. Started Control Panel ssiiesseccscsccesscsssccteesteaces canes ia araa aeaa SaPA aN aaa auaa cuesetstadecatens 5 Display Panelisciniiana ne e a a ie ea e 6 USEF A thenticati Nn piii aa anapeana aaae aan nedenn eea ao aoaaa e kraana ninaa 8 User Code Authentication Using the Control Panel sssesssseseseseseerrrrreneresrsrreresen 8 User Code Authentication Using a Printer Driver sssssssssseesenesssererrrrrrrnesesrsrsernne 8 Login Using the Control Panel ccs ceyesessesse di ives car ees cey seg sce nce ercencas sat iebanebelcacteeteeastes 8 Logoff Using the Control Panel c c cseccceeeeeeeeeeeeeeeaeeeeeeeeeeeeeeeseeaaaaeaeaeeeeeeeeeene 9 Login Using a Printer Driver sesane a A AET E 9 Connecting the Machine ssssssnnnnnnnnnnnnnnnnnnnneunnnnnnnnnnnononeennennnenennnnnnnnnnnnnnnnnnn nnn 10 Reg irements ma r e a ees Ae ode ead heen eee ley de ae eos ion 10 Connecting the Machine to the Host Using a USB Cable cccceeeeeetcteeeeeeees 10 Connecting the Machine to the Host Using the Parallel Cable MIEEE 1394 SCol print Gable icgiaataracceeetee a erect ace 11 Connecting to the Ethernet Interface cccccccceeceeceeceeeceeeeeeeeeeeeeeeseeeseeseeeseeaeeaas 12 Setting Paper on the Bypass Tray cccsessssseeeceeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseees 13 Setting Custom Size PAPE cscsaccesisereca nce tcha leech uy dayet a cbeetuadeductaltes ateted casdes aad 15 Setting Thick Paper
27. XP Novell Client provided with Windows XP Windows Server 2003 TCP IP provided with Windows Server 2003 IPX SPX provided with Windows Server 2003 NetWare Client provided with Windows Server 2003 Novell Client provided with Windows Server 2003 Windows NT 4 0 TCP IP provided with Windows NT IPX SPX provided with Windows NT Client Service for NetWare provided with Windows NT Novell Client provided with Windows 2000 or Windows NT 147 148 Appendix Available functions SmartDeviceMonitor for Client has the following functions o g Peer to peer print function e Prints directly on the network printer without sending any data to a print server e Prints on a substitute printer when there are too many jobs waiting on the specified printer or when an error disables printing Recovery Printing e Allocates multiple print jobs to multiple printers Parallel Printing e Executes prior group registration of printers specified for Recovery Printing or Parallel Printing Notification function e Displays an error message when there is an error on the specified printer while transferring or printing data e Notifies a print completion You can also be notified of the print condi tion such as displaying the notice only when Recovery Printing is exe cuted Monitoring function Checks printer supplies such as paper or toner Simultaneously monitors multiple printers in use Checks the pr
28. and Bluetooth interface on the machine at the same time 137 The Functions and Settings of the Machine List of the Setting Items Web Image Monitor The following are the items of Web Image Monitor available with the machine R Read W Write None PF Note O Depending on the security settings certain items may not be displayed Menu Before login After login as Admin Top Page R R Reset Printer Job RW Reset Device RW Status Input Tray R R Output Tray R R Toner R R Function R R System R R Counter R R Printer Language R R Document Server RW RW Fax Received File RW Job Printer Job History R R Error Log R R Print Jobs RW RW Fax History Transmission R R Reception R R LAN Fax R R Document Server RW RW Address Book RW Inquiry R R 138 List of the Setting Items Menu Before login After login as Admin Configuration Device Set System R RW finge Paper R RW Date Time R RW Timer R RW E mail R RW Auto E mail Notification RW On demand E mail RW Notification File Transfer RW User Authentication RW Management Administrator Authen RW tication Management Program Change Ad RW ministrator LDAP Server RW Printer R RW Fax General RW Administrator Tools RW E mail Settings RW IP Fax Settings a RW Gateway Settings RW Par
29. application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings for the WordPad application provided with Windows 2000 PF Note O The procedure to open the Printing Preferences dialog box may vary depend ing on the application For details see the manuals provided with the appli cation you use O Any settings you make in the following procedure are valid for the current application only General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application E on the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Select Printer list g Make the necessary settings and then click Apply to start printing PP Reference For details see Printer Driver Help 61 Setting Up the Printer Driver Windows XP Windows Server 2003 Accessing the Printer Properties Making Printer Default Settings The Printer Properties amp important O To change the printer default settings including option configuration settings log on using an account that has Manage Printers permission Members of the Administrators and Power Users groups have Manage Printers permission by default O You cannot change the printer default settings for each user Settings mad
30. as follows e The product name of Windows 95 is Microsoft Windows 95 e The product name of Windows 98 is Microsoft Windows 98 e The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me e The product name of Windows 2000 are as follows Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows 2000 Advanced Server e The product name of Windows XP are as follows Microsoft Windows XP Home Edition Microsoft Windows XP Professional e The product names of Windows Server 2003 are as follows Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows Server 2003 Web Edition e The product name of Windows NT 4 0 are as follows Microsoft Windows NT Workstation 4 0 Microsoft Windows NT Server 4 0 Notes Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Depending on which country you are in your machine may include certain options as standard For details please contact your local dealer TABLE OF CONTENTS Manuals for This Machine cccccccccsssssenseenenneeeeeeceeeeeeeeneenaneneaaeeeeeeseeeeesenannqaees 1 How to Read This Manual a cscs scicceccsensesecssnctsncsecevescvertanesencescusdscasessvestesasentenensnens 3 1 Getting
31. box reappears 16 Check that the port of the selected printer is displayed in Port 17 Configure the default printer as necessary 18 Click Continue The printer driver installation starts p Click Finish in the installation completion dialog box A message about restarting the computer may appear Restart the computer to complete installation Note O To stop installation of the selected software click Cancel before installa tion is complete Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See p 53 If a Message Appears during Installation Using the LPR Port Using the LPR Port Installing the PCL or RPCS Printer Driver kimportant O To install this printer driver under Windows 2000 XP Professional Win dows Server 2003 and Windows NT 4 0 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member g Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory 3 Select an interface language and then click OK The default interface language is English click PCLIRPCS Print
32. code as necessary For an RPCS printer driver a user code can be set after the printer driver in stallation For information about user code see the printer driver Help 16 Select the Default Printer check box to configure the printer as default 17 Click Continue The printer driver installation starts 18 Click Finish in the installation completion dialog box A message about restarting the computer may appear Restart the computer to complete installation P Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See p 53 Tf a Message Appears during Installation Using as a NetWare Print Server Remote Printer Using as a NetWare Print Server Remote Printer This explains how to set up the Windows computer used as the NetWare client kimportant O To install this printer driver under Windows 2000 XP Professional Win dows Server 2003 and Windows NT 4 0 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member The following explanation assumes NetWare Client is installed on the client computer and the NetWare server environment is correctly set up Install all nec essary client applications before following this procedure Set up the printer driver while logging on to
33. file is print ed the job is automatically deleted Locked Print Printing a Locked Print File The following procedure describes how to print a Locked Print file with the PCL 6 5e and the RPCS printer driver For information about how to print a Locked Print file with the Post Script 3 printer driver see PostScript 3 Supplement included as a PDF file on the CD ROM 9 Limitation O Applications with their own driv ers such as PageMaker do not support this function O If you are using Mac OS X you need Mac OS X v10 2 or higher to use this function F Note O The following procedure describes when you select Complete List from Initial Print Job List see p 80 Selecting the Initial Print Job List g Configure the Locked Print in the printer driver s properties Reference For details about configuring the printer drivers see the cor responding Help files 2 Start printing from the applica tion s Print dialog box The Locked Print job is sent to the machine 3 On the machine s control panel press the Printer key to display the Printer screen 87 Other Print Operations 0 Press Print Jobs G Select the file you want to print by 88 D gt Paper Tray Status 10 Q 2u Of3u ojas ofte By ey 814x11 84x11 8 4x11 814x14 84x11 AA b Offline D gt Job Lists amp Eror Log Seed Print Jobs Error Log
34. for the WordPad application provided with Windows XP PF Note O The procedure to open the Printing Preferences dialog box may vary depend ing on the application For details see the manuals provided with the appli cation you use O Any settings you make in the following procedure are valid for the current application only General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application E on the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Select Printer list g Make the necessary settings and then click Apply to start printing PP Reference For details see Printer Driver Help 63 64 Setting Up the Printer Driver Windows NT 4 0 Accessing the Printer Properties Making Printer Default Settings The Printer Properties kimportant O To change the printer default settings including option configuration settings log on using an account that has Full Control permission Members of the Ad ministrators Server Operators Print Operators and Power Users groups have Full Control permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appe
35. of the Administrator and Power Users groups have Manage Printers permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use 3 On the File menu click Properties The printer properties dialog box appears 4 Make the necessary settings and then click OK PF Note O Settings you make here are used as the default settings for all applications P Reference For details see Printer Driver Help PCL Accessing the Printer Properties Making Printer Default Settings Printing Preferences Fimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users g On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use E on the File menu click Printing Preferences The Printing Preferences dialog box appears 0 Make the necessary settings and then click OK Y Note O Settings you make here are used as the default settings for all applications PP Reference For details see Printer Driver Help Making Printer Settings from an Application You can make printer settings for a specific
36. of the RPCS printer driver is either DRIVERS RPCS WIN9X_ME DRIVERS RPCS WIN2K_XP or DRIVERS RPCS NT4 If the installer starts click Cancel to quit For Windows XP Professional and Windows Server 2003 g On the Start menu click Printers and Faxes 2 Click Add a printer 3 Follow the instructions in Add Printer Wizard P Note O If the printer driver is on a CD ROM the location of the RPCS printer driver is DRIVERS RPCS WIN2K_XP If the installer starts click Cancel to quit For Windows XP Home Editions 1 On the Start menu click Printers and Faxes P click Add a Printer EJ Follow the instructions in Add Printer Wizard PF Note O If the printer driver is on a CD ROM the location of the RPCS printer driver is DRIVERS RPCS WIN2K_XP If the installer starts click Cancel to quit 53 54 Preparing the Machine Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled BP Reference For details about making option settings for the printer see p 56 If Bidirec tional Communication Is Disabled Conditions for Bidirectional Communication Bidirectional communication allows information about paper size and feed di rection settings to be automatically sent to the printer You can check machine status from your computer e Bidirectional communication is supported by Windows 95 98 Me 2000 X
37. or OHP Transparencies ccccceceeeeeeeeeeeeeeeeeeeeeeeeeeteeeeeeneaes 16 2 Preparing the Machine GQUIGK Instal ara a ara a aeaa a aa aN aae aaa Aaaa Aaaa aiaa ataa 17 Confirming the Connection Method c eeeeceeseeeeeeeeeeeeseeeeeseeeeeeeeeeeeeeeeeees 19 Network COnnectOn a is eleen rer oc pcan dae Rice TE A teehee ed dee 19 Local Connection ccs weet wren taiscen Geet a a E EA andes 22 Using the SmartDeviceMonitor for Client Port cccccsssseeeeeeeeeeeeseeseeeeeeeees 23 Installing SmartDeviceMonitor for Client cecececeeeeeeee cette eee eeeeeeeeceeeaeeeeeeeeeeteeeees 23 Installing the PCL or RPCS Printer Driver TCP IP eeeeeeeeeeeeeeeeeeeeeeeeeeeeteees 24 Installing the PCL or RPCS Printer Driver IPP c cccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeteees 26 Changing the Port Settings for SmartDeviceMonitor for Client ceeeeeeees 28 Using the Standard TCP IP Port cccccccsseseeeeeeeeeeeeeeeeeeeeeeeeeeneeneneeeeeeeesneaneneeeeees 29 Installing the PCL or RPCS Printer Driver cccc ccceeceeeeeeeeeeeeeteeeeeeaeaeeeeeeeeeeees 29 Using the LPR Port wis cisssicsiisnsssstansisens citesaaccnsscnetenteentecesssanentsnndseasscsvadsueustenaaenaaanse 31 Installing the PCL or RPCS Printer Driver cc cceececeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeteees 31 Using as a Windows Network Printer ccceeeeeeeeeeeeeeeeeeeeneeeeeeeeeeeseeeeeeeeeeees 33 Install
38. printer may not be able to print because of the weekly timer setting Check the setting For details see User Tools System Set tings General Settings Guide The login user name password or driver encryption key entered is incorrect A high level of encryption was set using the Extended Security function e Check your login user name password and driver encryption key e For information about the Extended Security settings consult an administrator Troubleshooting Problem Solutions Is the Data In indicator blinking or lit after starting the print job If not data is not being sent to the machine When the machine is connected to the computer using the interface cable Check the machine port settings are correct For parallel port connection port LPT1 or LPT2 should be set gt Network connection Contact your network administrator Windows 95 98 Me Click the Start button point to Settings and then click Printers Click the icon of the machine On the File menu click Properties Click the Details tab In the Print to the following port list confirm the correct port is selected Windows 2000 Windows NT 4 0 Click the Start button point to Settings and then click Printers Click the icon of the machine On the File menu click Properties Click the Ports tab In the Print to the following port s list conf
39. properties dialog box from that application The following explains how to make settings for the WordPad application provided with Windows NT 4 0 P Note O The procedure to open the printer properties dialog box may vary depending on the application For details see the manuals provided with the application you use O With some applications the printer driver settings are not used and the ap plication s own default settings are applied O Any settings you make in the following procedure are valid for the current application only General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application E on the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Name list and then click Properties The printer properties dialog box appears 3 Make the necessary settings and then click OK 4 Click OK to start printing PP Reference For details see Printer Driver Help 65 66 Setting Up the Printer Driver RPCS Accessing the Printer Properties Windows 95 98 Me Accessing the Printer Properties There are two dialog box types of the printer properties dialog box Multi tab is used as an example in this manual For details about changing the dialog box types see the printer driver Help gt Multi tab This dialog box type is designe
40. s address If the server authentication is issued to enable SSL a protocol for encrypted communication enter https printer s address printer Internet Explor er 5 01 or a higher version must be installed example IP address 192 168 15 16 http 192 168 15 16 printer https 192 168 15 16 printer You can enter http printer s address ipp as the printer s address 13 Enter a name for identifying the printer in IPP Port Name Use a name dif ferent from the one of any existing port If a name is not specified here the address entered in the Printer URL box be comes the IPP port name 14 Click Detailed Settings to make necessary settings For information about the settings see SmartDeviceMonitor for Client Help H click 0K 16 Check that the port of the selected printer is displayed in Port 17 Set a user code if necessary This allows a SmartDeviceMonitor for Admin user to display and check the number of sheets each user prints For details see SmartDeviceMonitor for Admin Help Up to 8 numeric characters can be entered No alphabetic characters or sym bols can be entered 18 Select the Default Printer check box to configure the printer as default p Click Continue Installation starts 20 Click Finish in the installation completion dialog box A message about restarting the computer may appear Restart the computer to complete installation Note O To stop installation o
41. selected user ID will be printed l 1 2 a f 3333 f JS 3 Clear 5 Complete List Deselects a selection Displays all print jobs User ID 6 Job List Per User ID Displays user IDs who sent files to the Displays the print job list of each ID machine 7 Print All Jobs APrev VNext If the list of files does not fit on the screen scroll down to view the list Prints all documents of the desired ID If a user sends a different type of print jobs in the same ID you can select Exit which type of a print job to print Returns to the Printer screen BP Reference For details about printing from the List Per User ID screen see p 80 Se lecting the Initial Print Job List Y Note O The display is not updated if a new file is stored while the list of stored files is displayed To update the display press Exit to return to the Printer screen and then press Print Jobs again g If a large number of print jobs are stored in the machine processing may slow temporarily depending on which functions are used O If you select Complete List from Initial Print Job List and press Per User ID in the Complete List screen the screen switches to the List Per User ID screen where Back appears at the bottom right Press Back or Complete List to switch to the Complete List screen When you select List Per User ID from Initial Print Job List Back does not appear in the List Per User ID screen Pre
42. the Security Mode dialog box P Reference For details about the security mode see 3Com Bluetooth Connection Man ager Help For details about the password entry which is required to trans mit print jobs see p 52 Printing in the Security Mode Printing in the Security Mode g Send the print job to the printer in use Depending on the computer configuration the Connect dialog box may ap pear If it does use it to establish the network connection 2 The Authentication dialog box appears 3 Enter the Bluetooth password and then click OK As the Bluetooth password enter the last four digits of the machine s serial number You can find the serial number on the label attached to the back of the machine For example if the serial number is 00A0 001234 the Bluetooth password is 1234 4 The print job is sent P Note O The Bluetooth password differs for each machine and cannot be changed If a Message Appears during Installation If a Message Appears during Installation Message number 58 or 34 indicates that the printer driver cannot be installed us ing Auto Run Install the printer driver using Add Printer or gt Install Printer For Windows 95 98 Me Windows 2000 and Windows NT 4 0 g On the Start menu point to Settings and then click Printers 2 Double click the Add Printer icon 3 Follow the instructions in Add Printer Wizard P Note O If the printer driver is on a CD ROM the location
43. the NetWare file server The following values are used in the example e Operating system Windows 98 e NetWare version 4 1 e File server name CAREE e Queue name R QUEUE g Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory 2 Select an interface language and then click OK The default interface language is English E click PCLIRPCS Printer Drivers 0 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next gt 5 Select the printer driver you want to use in the Select Program dialog box You can select several printer drivers 0 click Next gt u Select the Printer Name check box to select the printer model you want to use The printer name can be changed in the Change settings for Printer Name box g Double click the printer name to display the printer settings The details shown in Comment Driver and Port vary depending on the operating system printer model and port 35 36 Preparing the Machine E click Port and then click Add 10 Click Network Printer and then click OK 11 Double click the name of the NetWare file server on the network tree The created queue is displayed P Select the print queue and then click OK 1
44. the PCL 6 5e printer driver only O If Document Server is selected under Job Type User Defined Page cannot be used If User Defined Pages is selected under Paper Selection on Paper tab Lay out cannot be selected 4 AEV044S 113 Other Print Operations Collate When printing multiple documents such as handouts for meetings you can sep arate sets into order This function is known as Collate Collate stores data transmitted from a computer in memory The following are the three types of collate Collate Printed output is assembled as sets in sequential order 0000 AEU016S Rotating Collate Every other print set is rotated by 90 degrees D ea Shift Collate The optional finisher is required for this function The finisher shift tray moves backward or forward when a job or set is output causing the next to shift so you can separate them T amp AEU018S AEU017S 9 Limitation O The optional finisher is required for Shift Collate O Rotating Collate is not possible when feeding paper from the bypass tray O If jobs containing pages of various sizes are set Rotating Collate will not work O The following functions cannot be combined e Rotating Collate and Staple e Rotating Collate and Punch 114 Collate P Note O You can set Collate in the RPCS printer driver O If you cannot make Shift Collate even with the op
45. the minimum number of all settings is applied O If you select Stored Print the number you set on the confir mation screen is applied to all files of the selected print job type If you do not set a quanti ty the minimum number is ap plied to all files O If you select Locked Print enter the correct password If there are multiple passwords the ma chine prints only files that corre spond to the entered password O If you select Stored Print files and some of these require a password the machine prints files that correspond to the en tered password and files that do not require a password 97 98 Other Print Operations H Press Yes The selected files are printed kimportant O After printing is completed Sam ple Print Locked Print and Hold Print files are deleted Reference For details about printing each type of print job see the follow ings e p 84 Sample Print e p 87 Locked Print e p 90 Hold Print e p 93 Stored Print Spool Printing Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored and then prints them after they are transferred This shortens printing time as it maximizes printer efficiency kimportant O During Spool Printing the hard disk is accessed and the Data In indicator blinks Turning off the computer or machine during Spool Printing can dam age the hard disk Also if the computer or machine i
46. the same size and orientation as the body of the paper O If Auto Tray Select is set as the paper feed tray for the body paper the paper will be delivered from a tray containing paper in the LJ orientation There fore if the cover paper is set to the D orientation the orientation of cover and body will be different Cover Sheet Prints the first page of the document on the sheet for the cover page e Print on one side Prints on one side of the cover sheet only even when duplex printing is selected T AEV016S e Print on both sides Prints on both sides of the cover sheet when duplex printing is selected e Front cover printed on both sides gt f T Aa AEV017S e Front cover printed on one side We 106 AEV032S Covers e Blank e When printing one side T AEV018S e When printing both sides Dogs AEV033S Front and Back Covers Prints the first and last page of the document as the cover and back cover pages e Print on one side Prints on one side of the cover sheets only even when duplex printing is selected e Back cover page face inside DD AEV034S e Print on both sides Prints on both sides of the cover sheets when duplex printing is selected e Front cover printed on both sides back cover page face inside and the number of pages is even m e AEV036S 107 Other Print
47. to print a Hold Print file with the RPCS printer driver For information about how to print a Hold Print file with the PostScript 3 printer driver see Postscript 3 supplement included as a PDF file in the supplied CD ROM gt Limitation O Applications with their own drivers such as PageMaker do not support this function O If you are using Mac OS X you need Mac OS X v10 2 or higher to use this function 2 Reference For details about setting printer drivers see Printer Driver Help You can also print or delete a Hold Print file from Web Image Moni tor For details see Web Image Monitor Help FP Note O The following procedure describes when you select Complete List from Initial Print Job List see p 80 Selecting the Initial Print Job List g Configure Hold Printin the printer driver s properties Reference For details about configuring the printer drivers see the rele vant Help files F Click Details and then enter a User ID in the User ID box 3 Start printing from the applica tion s Print dialog box The Hold Print job is sent to the machine and stored 4 On the machine s control panel press the Printer key to display the printer screen 5 Press Print Jobs mParertraystus to D 2U ofu ojas ofte g 8 4x11 84x11 8 5x11 8 4x14 8 4x11 wy A4 H Offline B Job Lists amp Eror Log mig Print Jobs Error Log
48. 0 clear the Form feed check box on the NetWare Settings tab in the printer properties dialog box Banner Page Do not use NetWare to configure a banner page Follow the procedure below to disable banner pages according to the operating system used e Under Windows 95 98 Me clear the Enable banner check box on the Print er Settings tab in the printer properties dialog box e Under Windows 2000 XP Windows Server 2003 or Windows NT 4 0 clear the Enable banner check box on the NetWare Settings tab in the printer prop erties dialog box Printing after Resetting the Printer Printer to print server connection requires 30 40 seconds to resume after the printer is reset During this period jobs may be accepted depending on Net Ware specifications but not printed To print after resetting the printer as the remote printer check on the print server that the remote printer is disconnected or wait for two minutes before trying to print 37 38 Preparing the Machine Installing the Printer Driver Using USB This section explains how to install printer drivers using USB Before installing check that only the operating system is running on the compu ter and no print jobs are in progress The printer drivers can be installed from the supplied CD ROM provided with this machine Windows 98 SE Me USB amp important O Installation via USB is not possible under Windows 95 98 Upgrade to
49. 02 Other Print Operations Canceling a Print Job i H Press Job Reset on the display Windows Canceling a Print panel or the Clear Stop key on Job the control panel g Double click the printer icon on the Windows task tray Ne B 2 oe u Dl2u 11 G 3U O48 DTU 4x11 Bex 1 8 411 814x14 81x11 A 4 A window appears showing all n print jobs currently queued for Lx printing Check the current status of the job you want to cancel g Press Reset Current Job or Reset All Jobs 2 Select the name of the job you want to cancel 3 On the Document menu click Can oe cel Printing P Note J In Windows XP Windows Serv e Reset Current Job cancels the er 2003 and Windows NT 4 0 print job currently being proc click Cancel on the Document essed menu e Reset All Jobs cancels all jobs O In Windows 95 98 Me 2000 in the print queue or Windows NT 4 0 you can e Resume Printing resumes print also open the print job queue ing jobs window by double clicking the machine icon in the Printers machine window the Printers and Faxes window under Win dows XP and Windows Server 2003 A confirmation message appears 4 Press the Printer key on the ma chine s control panel u Press Yes to cancel the print job P Note O Press No to return to the previ ous display important O If t
50. 2003 Manage Printers per mission is required to change the printer properties in the Printers folder Log on as an Administrators or Power Users group member O Under Windows NT 4 0 Full Control permission is required to change the printer properties in the Printers folder Log on as an Administrators or Pow er Users group member E on the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use E On the File menu click Properties 4 Click the Accessories tab If options in the Change Accessories tab are disabled bidirectional connection is enabled In this case no change is necessary for option settings Y Note O If you are using the RPCS printer driver click the Change Accessories tab 5 Select options installed from the Options area and then make the neces sary settings g Select the total amount of the memory in Total memory when the optional SDRAM module is added 7 Under Paper source tray settings click and highlight the tray to be used and then select the appropriate size position and type for the tray Select the Do not use Auto Tray Select check box to exclude the tray from the targets of automatic tray selection g Click OK to close the printer properties dialog box Installing Font Manager 2000 Installing Font Manager 2000 9 Limitation O Under Windows 2000 XP Windows Server 2003 o
51. 3 Check that the port of the selected printer is displayed in Port 14 Click Continue The printer driver installation starts B Click Finish in the Select Program dialog box 16 Click Finish in the Installation completion dialog box 17 In the Printers window open the printer properties Under Windows XP or Windows Server 2003 open the printer properties from the Printers and Faxes window 18 On the Printer Settings tab clear the Form Feed and Enable Banner check boxes Under Windows 2000 XP Windows Server 2003 or Windows NT 4 0 click the NetWare setting tab Do not select these check boxes since they are automatically selected by the printer driver If you select the check boxes the printer may not print correctly p Click OK to close the printer properties dialog box Y Note O The protocol is set to inactive as default Enable it using Web Image Mon itor or Telnet Using as a NetWare Print Server Remote Printer Form Feed Do not use NetWare to configure form feed Form feed is controlled by the print er driver on Windows If NetWare form feed is configured the printer may not print properly Follow the procedure below to disable form feed according to the operating sys tem used e Under Windows 95 98 Me clear the Form feed check box on the Printer Settings tab in the printer properties dialog box e Under Windows 2000 XP Windows Server 2003 or Windows NT 4
52. 394_00n appears in the Printers window n shows the number of printers connected Note O If the printer driver has already been installed the printer icon is added to the Printers window In this case printer driver installation is not necessary O If printing does not work properly after the installation delete the port and reinstall the printer driver For details see p 151 The Machine Does Not Print O If you do not want to install the printer when Found New Hardware Wiz ard starts under an operating system that supports SCSI print disable the device by following the procedure below When the Found New Hardware Wizard dialog box appears click Next gt When the message This wizard will complete the installation for this Device Unknown appears select the Search for a suitable driver for my device recommended check box and then click Next gt When the message Please choose your search and installation option appears clear all check boxes from Search for the best driver in these loca tions and then click Next gt When the message Driver Files Search Results appears select the Dis able the device The Add Remove Hardware Wizard in the control Panel can be able to complete the driver installations check box and then click Finish 47 48 Preparing the Machine Windows XP Windows Server 2003 kimportant O SCSI print must be set to
53. 4 Click OK to start printing Reference For details see Printer Driver Help 73 74 Setting Up the Printer Driver 4 Other Print Operations Printing a PDF File Directly You can send PDF files directly to the machine for printing without having to open a PDF application g g g g g Limitation This function is possible only when the optional PostScript 3 unit is in stalled This function is possible for genu ine Adobe PDF files only Version 1 3 1 4 and 1 5 PDF files are compatible Transparency and JBIG2 functions of PDF version 1 4 are not compat ible PDF version 1 5 exclusive functions are not compatible 2 Note g Paper size errors may occur when printing on custom size paper Printing Method e Using DeskTopBinder Lite PDF files registered with Desk TopBinder Lite can be sent directly to the machine for printing 4 Limitation O Use DeskTopBinder Lite in the supplied CD ROM Y Note O PDF Direct Print settings can be made from PDF Direct Print properties O When printing PDF files for which a password is set one of the fol lowing settings is required e Enter the PDF password from PDF Direct Print properties The RPCS printer driver must be installed e To set the PDF password se lect Change PDF Password on the PDF Menu in Printer Fea tures When a group password is set with DeskTopBinder Lite set a group
54. 6 ISO 11 ISO 15 ISO 17 ISO 21 ISO 60 ISO 69 Win 3 0 Note O Default PC 8 Courier Font You can select a courier font type e Regular e Dark F Note O Default Regular e KS K gt KS Printer Features Parameters Extend A4 Width You can extend the printing area width when printing on A4 sheet with PCL e Off e On Y Note O Default Off O When the setting is On the width will be 8 1 2 inches Append CR to LF When set to On a carriage return will follow each line feed CR CR LF CR LF FF CR FF e Off e On 2 Note O Default Off Resolution You can set the print resolution in dots per inch e 300 dpi e 600 dpi PF Note O Default 600 dpi 133 134 Printer Features PS Menu This menu appears only when the op tional PostScript 3 unit is installed Data Format You can select a data format e Binary Data e TBCP 4 Limitation O This setting is not effective when operating the machine with a parallel or EtherTalk connection O When operating the machine with a parallel connection and also if the binary data is sent from the printer driver the print job is can celed O When operating the machine with an Ethernet connection the print job is canceled under the follow ing conditions e The printer driver data for mat is TBCP and the data format selected on the dis play panel is Binary Data e The printer driver data for mat is binar
55. 9 2 Mac OS X v10 1 or higher Network cable 100BASE TX 10BASE T shielded twisted pair STP Catego ry Typed cable Options Limitation O Only one optional interface board can be installed in the machine at a time Therefore the optional IEEE 1394 interface board the IEEE 802 11b interface unit the IEEE 1284 interface board and Bluetooth interface unit cannot be in stalled concurrently IEEE 1394 Interface Board Type B Transmission spec IEEE 1394 Interface IEEE std 1394 1995 compliant IEEE std 1394a 2000 compliant Device class SCSI print Windows 2000 XP Windows Server 2003 IP over 1394 Windows Me XP Windows Server 2003 Protocol SBP 2 SCSI print TCP IP IP over 1394 Interface connector IEEE 1394 6 pin x 2 Required cable 1394 interface cable 6 pin x 4 pin 6 pin x 6 pin kimportant O You cannot plug devices together to create loops O Do not use cable that is more than 4 5 meters in length Data transfer speed Maximum 400 Mbps Specifications Connectable number of devices on a bus Maximum 63 Allowed cable hops on a bus Maximum 16 Power supply Non external power supply Cable Power repeated IEEE 1394a 2000 compliant IEEE 1284 Interface Board Type A Transmission spec IEEE 1284 Required cableed Standard IEEE 1284 compliant Micro Centronics 36 pin cable IEEE 802 11b Interface Unit Type H Tra
56. Font Page PDF Contig Font Page Contig Page Emor Log Hex Dump Menu List PCL Contig Font Page E Press Contig Page on the List Test Print tab The configuration page is printed Interpreting the configuration page e e ked System Reference e Unit Number Displays the serial number as signed to the board by its manu facturer e Total Memory Displays the total amount of memory SDRAM installed on the printer e Firmware Version e Printer Displays the version number of the printer firmware e System Displays the version number of the system firmware e Engine Displays the version number of the printer engine e LCDC Displays the version number of the panel display e NIB Displays the version number of the Network interface e Device Connection This item s appears when the device option s is installed e HDD Font Macro Download Displays the capacity of the hard disk drive e Printer Language Displays the version number of the printer driver language e Connection Equipment Displays the installed optional equipments Paper Input Displays settings made under Tray Paper Settings menu e e XA e ked Printer Features Parameters System Displays settings made under the System menu Reference For details see p 128 System PCL Menu Displays settings made under PCL Menu Reference For details see p
57. Operations e Front cover printed on both sides back cover page face inside and the number of pages is odd a e AEV037S e Front cover printed on one side back cover page face inside and the number of pages is even T AEV038S e Front cover printed on one side back cover page face inside and the number of pages is odd Dep AGPOO9S e Blank e When printing one side wri AEVO40S e When printing both sides plea AEV041S 108 Slip Sheet Slip Sheet Inserting a slip sheet between each page lt E o 3 ee Inserting a slip sheet between OHP transparencies e Print iF ae 109 110 Other Print Operations PF Note O Collate cannot be set when using slip sheets When the duplex printing or cover printing is set you cannot insert slip sheets O The slip sheet should be the same size and orientation as the main paper O If Auto Tray Select has been set as the paper feed tray for the body paper the paper will be delivered from a tray containing paper in I orientation Therefore when the cover paper has been set to D orientation the orienta tion of the output cover paper and body paper will be different O The same paper feed tray cannot be set for the main paper and slip sheets Chaptering Chaptering The specified page is printed on the same side as the first page l
58. P Windows Server 2003 and Windows NT 4 0 e If you use the RPCS printer driver and bidirectional communication is ena bled under Windows 2000 the Change Accessories tab is unavailable PF Note O The RPCS printer driver supports bidirectional communications and updates the machine status automatically O The PCL printer driver supports bidirectional communications You can up date the machine status manually O The PostScript 3 printer driver does not support bidirectional communications To support bidirectional communication the following conditions must be met When connected with parallel cables e The computer must support bidirectional communication e The machine must support bidirectional communication e The interface cable must support bidirectional communication e The machine must be connected to the computer using the standard paral lel cables and parallel connectors e Under Windows 2000 Enable bidirectional support must be selected and Enable printer pooling must not be selected on the Ports tab with the RPCS printer driver Making Option Settings for the Printer When connected with the network e The machine must support bidirectional communication e SmartDeviceMonitor for Client included on the CD ROM must be in stalled and TCP IP must be used e Under Windows 2000 Enable bidirectional support must be selected and Enable printer pooling must not be selected on the Ports tab w
59. T 4 0 Auto Re duce Enlarge print does not come out as ex pected A print instruc tion was issued from the compu ter but printing did not start The print job is not canceled even when the machine is switched to of fline status Make sure the application s paper size and orientation settings match those of the printer driver If a different paper size and orientation are set select the same size and ori entation User Authentication may have been set Consult the appropriate adminis trators Even when the machine is offline printing is performed when Job Acceptance Priority has been set in Parallel Interface in the Interface Settings in the System Settings menu Change the setting of Signal Control to Printer priority See User Tools System Settings General Settings Guide Photo images are coarse Some applications reduce print resolution Fine dot pattern does not print Images are cut off or excess is printed Make the following settings with the printer driver e Change the Dithering setting on the Image Adjustments tab in the Change User Settings dialog box on the Print Quality tab in the RPCS printer driver PF Note O To enable Change User Settings select the User setting check box See the printer driver Help You may be using paper smaller than the size selected in the application Use the same size paper as that selected in the applicatio
60. Win dows 98 SE Me When USB is first used the plug and play function starts and the New Hardware Found Device Driver Wizard or Add New Hardware Wizard dialog box appears de pending on the operating system If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB port is added to the Printers window g Turn off the power of the machine 2 Connect the machine to the computer using the USB cable Connect the USB cable firmly 3 Turn on the power of the computer O click Next gt 5 Click Search for the best driver for your device Recommended and then click Next gt g Select the Specify a location check box and then click Browse The Browse for Folder dialog box appears 7 Insert the CD ROM into the CD ROM drive PF Note O When Auto Run starts click Exit O To disable Auto Run press the Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM g Specify the location where USB Printing Support is located and then click Next gt If the CD ROM drive is D the source files of USB Printing Support are stored in the following location D DRIVERS USBPRINT WIN98ME Installing the Printer Driver Using USB g Check the location and then click Next gt USB Printing Support is installed O click Finish If the printer driver has alre
61. a machine not listed here click Specify Address and then enter the IP address or host name of the machine Under Windows 95 98 Me you cannot add an IP address partially similar to the one already used For example if 192 168 0 2 is in use 192 168 0 2xx cannot be used Similarly if 192 168 0 20 is in use 192 168 0 2 cannot be used 14 Check that the port of the selected printer is displayed in Port 15 Set a user code if necessary This allows a SmartDeviceMonitor for Admin user to display and check sta tistics about the number of sheets which each user prints For details see SmartDeviceMonitor for Admin Help Up to 8 numeric characters can be entered No alphabetic character or symbol can be entered 16 Select the Default Printer check box to configure the printer as default 17 Click Continue Installation starts 18 Click Finish in the installation completion dialog box A message about restarting the computer may appear Restart the computer to complete installation Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver install use Add Printer See p 53 If a Message Appears during Installation 25 26 Preparing the Machine Installing the PCL or RPCS Printer Driver IPP kimportant O To install p
62. achine Printer Language PCL6 PCL5e RPCS PostScript3 Windows 95 1 OK OK OK OK 22 Windows 98 OK OK OK OK 2 Windows Me OK OK OK OK 22 Windows 2000 4 OK OK OK OK 33 Windows XP OK OK OK OK 3 Windows Server 2003 OK OK OK OK 13 WindowsNT407 OK OK oOK OK Mac OS OK 2 Mac OS X OK 4 l_ Microsoft Windows 95 operating system 2 Microsoft Windows 98 operating system 3 Microsoft Windows Millennium Edition 4 Microsoft Windows 2000 Advanced Server Microsoft Windows 2000 Server Microsoft Windows 2000 Professional Microsoft Windows XP Professional Microsoft Windows XP Home Edition 6 Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows NT Server operating system version 4 0 Microsoft Windows NT Workstation operating system version 4 0 in a computer using x86 processors 8 Versions 8 6 to 9 2 of the Mac OS Mac OS X Classic mode is supported 2 Mac OS X 10 1 or later Native mode 10 Requires Service Pack 4 or later 11 Requires Service Pack 6 or later 12 The Adobe PostScript 3 printer drivers and PostScript Printer Description PPD files are included on the CD ROM labeled Printer Drivers and Utilities 13 The PostScript Printer Description PPD files are included on the CD ROM labeled Printer Drivers and Utilities 14 The Ado
63. active from the control panel For details see Net work Guide O Installing this printer driver requires Administrators permission Log on us ing an account that has Administrators permission P Note O This machine can receive print data from one computer at a time only If a job from a computer collides with other data a message may appear on the com puter O To install another printer driver after setting the 1394_00n port click 1394_00 as a port during the printer driver installation O When the printer driver is properly installed connecting or disconnecting the optional IEEE 1394 cable causes the printer icon to change g Connect the machine to the computer using the IEEE 1394 interface cable When the Found New Hardware Wizard dialog box appears check that This wiz ard helps you install software for Unknown is displayed 2 Select the Install from a list on specific location Advanced check box and then click Next gt 3 When the message Please choose your search and installation option ap pears select the Search for the best driver in these locations check box select the Include this location in the search check box and then select the Include this location in the search check box 4 Insert the CD ROM into the CD ROM drive F Note O If Auto Run starts click Cancel and then Exit O To disable Auto Run press the left Shift key when inserting the CD ROM int
64. ady been installed plug and play is enabled and the icon of the printer connected to the USB001 port is added to the Printers window P click Next gt 12 Click Search for the best driver for your device Recommended and then click Next gt E Select the Specify a location check box and then click Browse The Browse for Folder dialog box appears 14 Insert the CD ROM into the CD ROM drive Y Note O When Auto Run starts click Exit O To disable Auto Run press the Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM 15 Specify the location where the source files of the printer driver are stored and then click Next gt If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS WIN9X_ME Language DISK1 e PCL5e D DRIVERS PCL5E WIN9X_ME Language DISK1 e PCL6 D DRIVERS PCL6 WIN9X_ME Language DISK1 e PostScript 3 D DRIVERS PS3 WIN9X_ME Language DISK1 16 Check the location and then click Next gt Add Printer Wizard starts 39 40 Preparing the Machine click Finish Installation is complete If installation is successful the icon of the printer connected to the USB001 port is added to the Printers window PF Note O The number after USB varies depending on the number of printers con nected g
65. al Print Job List You can set the desired type of print job list that appears on the screen when you press Print Jobs e Complete List Displays the list of print jobs stored in the machine e List Per User ID Displays the list of the User ID who stored a file in the machine F Note O Default Complete List e KS K gt KS Printer Features Parameters Memory Usage You can select the amount of mem ory used in Font Priority or Frame Priority according to paper size or resolution e Font Priority This setting uses memory for registering fonts e Frame Priority This setting uses frame memory for high speed printing P Note O Default Frame Priority Duplex You can select to have print on both sides of each page e Off e Long Edge Bind e Short Edge Bind Y Note O Default Off Copies You can specify the number of print sets This setting is disabled if the number of pages to print has been specified with the printer driver or another command e 1t0999 by 1 Note O Default 1 129 130 Printer Features e KS Blank Page Print You can select whether or not to print blank pages e On e Off Pages that match one of the follow ing conditions are identified as blank e There are no images e There are images but they are outside of the printable area e There are only blank characters Y Note O Default On O The printer does not identify pages with
66. al connections can be established via parallel USB IEEE 1394 SCSI print and Bluetooth connections Windows operating system version determines the available connection methods Windows 95 e Parallel connections Windows 98 e Parallel connections Windows 98 SE Me e USB and Parallel connections Windows 2000 e USB Parallel IEFE 1394 SCSI print and Bluetooth connections Windows XP e USB Parallel IEFE 1394 SCSI print and Bluetooth connections Windows Server 2003 e USB Parallel IEFE 1394 SCSI print and Bluetooth connections Windows NT 4 0 e Parallel connections P Reference See the explanation of how to install the printer driver for each method of connection For the USB connection see p 38 Installing the Printer Driver Using USB For the parallel connection see p 44 Printing with Parallel Connection For the IEEE 1394 SCSI print connection see p 46 Installing the Printer Driver Using IEEE 1394 SCSI print For the Bluetooth connection see p 50 Printing with Bluetooth Connec bs ny tion Using the SmartDeviceMonitor for Client Port Using the SmartDeviceMoniitor for Client Port Installing SmartDeviceMonitor for Client kimportant O To install SmartDeviceMonitor for Client under Windows 2000 XP Profes sional Windows Server 2003 and Windows NT 4 0 you must have an ac count that has Manage Printers permission Log on as an Administrator O Ins
67. ales or service representative Troubleshooting The Machine Does Not Print Possible Cause Is the power on Solutions Check the cable is securely plugged into the power outlet and the machine Turn on the main power switch Is the machine online Does the printer function status indicator stay red Is there a warning status or error message on the dis play panel If not press F Online on the display panel If so check the error message on the display panel and take re quired action If so check the error message or warning status on the display panel and take the required action Does the Updating the destination list Please wait Specified destina tion s or sender s name has been cleared message appear Can you print a configura tion page The destination list is being updated from the network using SmartDeviceMonitor for Admin Depending on the number of destinations to be updated there may be some delay before you can resume operation Operations are not possible while this message is displayed Wait until the message disappears Do not switch off the power while this message is displayed If you cannot print a configuration page there maybe a machine malfunction Contact your sales or service representative See p 126 Printing the configuration page for printing a config uration page Is the interface cable con nected securely to the ma chine and
68. ameter Settings RW Interface R RW Network TCP IP R RW NetWare R RW AppleTalk R RW SMB R RW SNMP RW SNMPv3 RW SSDP RW Rendezvous R RW System Log R R 139 140 The Functions and Settings of the Machine Menu Before login After login as Admin Configuration Security Network Security RW Access Control RW IPP Authentication RW SSL TLS RW Certificates RW RC Gate Setup RC Gate RW Update RC Gate RW Firmware RC Gate Proxy RW Webpage RW RW telnet The following telnet can be used with the machine access appletalk autonet btconfig dhcp diprint dns domainname help hostname ifconfig info ipp netware passwd prnlog rendezvous route set show slp smb snmp spoolsw ssdp status syslog web wins UNIX List of the Setting Items The following UNIX commands can be used with the machine Device Option Value Function Summary Ict binding right shortedge top left Specifies the binding direction for longedge duplex printing copies Number of copies 1 999 Specifies the number of copies duplex on off Specifies whether duplex printing is on or off filetype pcl postscript rps Specifies the printer language for printing filter text Specifies the text printing mediatype plain recycled special thick Specifies the paper type tran
69. and then click OK The default interface language is English click PCLIRPCS Printer Drivers g The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next gt 6 Select a printer driver you want to use in the Select Program dialog box You can select several printer drivers E click Next gt g Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box g Double click the printer name to display the printer settings 2 Note O The details shown in Comment Driver and Port vary depending on the operating system printer model and port Click Port and then click Add 11 Click Standard TCP IP Port and then click OK Configure the Standard TCP IP port settings and then see Windows Help if Standard TCP IP Port does not appear 12 Click Next gt in the Add Standard TCP IP Printer Port Wizard dialog box 29 30 Preparing the Machine E Enter the printer name or IP address in the Printer Name or IP Address box The Port Name text box automatically obtains a port name Change this name if necessary When the device selection appears select RICOH NetworkPrinter Driver C Model 1 Click Next gt 15 Click Finish in the Add Standard TCP IP Printer Port Wizard dialog box The installation start dialog
70. ars 2 Click the icon of the printer you want to use 3 On the File menu click Properties The printer properties dialog box appears 4 Make the necessary settings and then click OK Y Note O Settings you make here are used as the default settings for all applications P Reference For details see Printer Driver Help Making Printer Default Settings Default Jkimportant O To change the printer default settings including option configuration settings log on using an account that has Full Control permission Members of the Ad ministrators Server Operators Print Operators and Power Users groups have Full Control permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use 3 On the File menu click Document Defaults The Default dialog box appears PCL Accessing the Printer Properties 0 Make the necessary settings and then click OK Y Note O Settings you make here are used as the default settings for all applications 2 Reference For details see Printer Driver Help Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the printer
71. assword The same password must be entered when printing or deleting 3 Start printing from the applica tion s Print dialog box The Stored Print job is sent to the machine and stored 0 On the machine s control panel press the Printer key to display the printer screen 5 Press Print Jobs 4a gt Paper Tray Status 1W D 28 Of3u oI Ty D 8x11 1 Bisel Bex 1 x11 Beet 1 Bix 1 wy A4 b gt Offline gt Job Lists amp Eror Log rere Print Jobs Error Log A list of print files stored in the ma chine appears J Press Stored Print Job List Select files Complete List J 8 1234 amp Locked Print Job List 412 JS 02 22 15 51 File002 1D Date Time File Name 02 22 16 01 Document it Selected 0 1 1 A list of Stored Print files stored in the machine appears The following items also appear e User ID The user ID set up by the printer driver e Date Time The date and time when the job was sent from the computer e File name The name of files stored in the machine u Select the file you want to print by pressing it Note O To select all print jobs press Se lect All Jobs O If you set the password in step A enter the password to print Press 4Prev or VNext to scroll through the list O To cancel a selection press the highlight
72. be PostScript Printer Description PPD installer is included on the CD 144 ROM labeled Printer Drivers and Utilities 5 7 NRF e ked KS e KS Software and Utilities Included on the CD ROM PCL printer drivers Two kinds of PCL printer driver PCL 5e and PCL 6 are included on the CD ROM that comes with this machine These drivers allow your computer to communicate with this machine via a printer language Y Note O Some applications may require installation of the PCL 5e printer driver In this case you can install PCL 5e without having to install PCL6 Reference See p 17 Preparing the Machine RPCS printer driver This printer driver allows the computer to communicate with the printer us ing a printer language In addition to the conventional user interface another preset user interface is provided Reference See p 17 Preparing the Machine Adobe PostScript Printer Drivers and PPD files Adobe PostScript printer drivers and the PPD files are included on the CD ROM provided with this machine Adobe PostScript printer drivers allow the computer to communicate with the printer using a printer language PPD files allow the printer driver to enable specific printer functions Reference See PostScript 3 Supplement PPD files PPD files are included on the CD ROM provided with this machine PPD files allow the printer driver to enable specific printer functions Reference See
73. cations with their own drivers such as PageMaker do not support this function pe Reference For more information about Document Server functions see General Settings Guide For information about how to access Document Server from a client see the printer driver Help Y Note O When you use the Document Server the following functions can be selected using the machine s control panel e Copies e Collate e Duplex e Staple e Paper selection Paper source tray paper type paper output tray e Functions related to paper selection Cover Sheet Slip Sheet O The above items are dimmed so you cannot set them from the printer prop erties dialog box when the Document Server is selected J You must enter a user ID using up to eight alphanumeric characters You should enter a Password and File Name to distinguish the job from others Up to 3 000 files can be stored in the Document Server No new files can be stored after 3 000 is reached Even if less than 3 000 files are stored new files cannot be stored when e a file to be stored contains more than 1 000 pages e the total number of pages contained in files stored exceeds 9 000 e the hard disk is full O The Document Server also stores files scanned using the Automatic Docu ment Feeder ADF or exposure glass You should delete unnecessary stored files once in a while so as not to exceed the capacity of the hard disk For how to delete stored files see General Settings
74. celing Form Feed that has already been proc 1 Press Reset essed For this reason printing Delete the stored print jobs and may continue for a few pages then cancel form feed after you press Job Reset O A print job containing a large volume of data may take con siderable time to stop 2 Press Reset Current Job or Reset All Jobs Reference For details see p 102 Cance ling a Print Job Job Reset or Reset has been pressed The following jab has been suspended Name User ID test File Name 1284 txt Reset Curent Job Reset All Jobs Resume Printing e Reset Current Job cancels the print job currently being proc essed e Reset All Jobs cancels all jobs in the print queue e Resume Printing resumes print ing jobs A confirmation message appears 3 Press Yes to cancel the print job Note O Press No to return to the previ ous display kimportant O If the machine is shared by mul tiple computers be careful not to accidentally cancel someone else s print job O Under Windows If the machine is connected to the computer us ing a parallel cable sent print jobs may be canceled if Reset All Jobs is pressed while Wait ing is on the display panel After the interval set in I O Time out in Printer Features has passed the next print job can be sent A print job sent from a dif ferent client computer will not be canceled in this case 101 1
75. cessing the Printer Properties 3 On the File menu click Document Defaults The Default dialog box appears 4 Make the necessary settings and then click OK Y Note O Settings you make here are used as the default settings for all applications P Reference For details see Printer Driver Help Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the printer properties dialog box from that application The following explains how to make settings for the WordPad application provided with Windows NT 4 0 PF Note O The procedure to open the printer properties dialog box may vary depending on the application For details see the manuals provided with the application you use O With some applications the printer driver settings are not used and the ap plication s own default settings are applied O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application E on the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Name list and then click Properties The printer properties dialog box appears 3 Make the necessary settings and then click OK
76. computer Are you using the correct interface cable Connect the interface cable securely If it has a fastener fasten that securely as well See p 10 Connecting the Machine The type of interface cable you should use depends on the compu ter Be sure to use the correct one If the cable is damaged or worn replace it See p 10 Connecting the Machine Was the interface cable connected after the ma chine was turned on Is the signal status satisfac tory when using wireless LAN in the infrastructure mode Connect the interface cable before turning on the machine To check signal status press User Tools Counter key on the dis play panel and then press System Settings on the display panel On the Interface Settings tab select IEEE 802 11b and then press Wireless LAN Signal If signal quality is poor move the machine to a location where radio waves can pass or remove objects that might cause interference Note O You can check signal status only when using wireless LAN in the infrastructure mode When using wireless LAN is the SSID correctly set Check using the machine s display panel that the SSID is correctly set 151 152 Appendix Possible Cause Solutions When using wireless LAN is the access point correctly set When using wireless LAN is the LED on the wireless LAN card lit or blinking Check access point settings when in the infrastr
77. d for users who often change print settings to perform various printing operations Custom Setting This dialog box type is designed for users who rarely change print settings This type of dialog box may vary depending on the installed options Making Printer Default Settings To make the printer default settings open the printer properties dialog box from the Printers window kimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users P Note O With some applications the printer driver settings are not used and the ap plication s own default settings are applied g On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use 3 On the File menu click Properties P Note O When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears 4 Make the necessary settings and then click OK P Reference For details see Printer Driver Help RPCS Accessing the Printer Properties Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the printer properties dialog box from that application The follo
78. drive and keep it pressed until the computer finishes reading from the CD ROM Installing the Printer Driver Using USB g Specify the location where the source files of the printer driver is stored If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS WIN2K_XP Language DISK1 e PCL5e D DRIVERS PCL5E WIN2K_XP Language DISK1 e PCL6 D DRIVERS PCL6 WIN2K_XP Language DISK1 e PostScript 3 D DRIVERS PS3 WIN2K_XP Language DISK1 g Check the printer driver location and then click OK O click Next gt click Finish If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB001 port is added to the Printers window Note O The number after USB varies depending on the number of printers con nected Windows XP Windows Server 2003 USB kimportant O Installing a printer driver requires Administrators permission Log on using an account that has Administrators permission When USB is first used Found New Hardware Wizard starts and USB Printing Support is installed automatically If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB port is added to the Printers window The printer drivers can be installed from the supplied CD ROM provided with this machine If the prin
79. e displayed in gray When using all printer driver functions use Windows Server 2003 in normal mode Specifications Specifications This section contains the machine s electrical and hardware specifications in cluding information about its options Component Specifications Resolution Printing speed 600 x 600 dpi 300 x 300 dpi 200 x 200 dpi RPCS only Type 1 e 35 ppm Type 2 e 45 ppm A4D 8 2 x 11 D plain paper Note O Printing speeds depend on the machine Check which type of machine you have See General Settings Guide Interface Standard e Ethernet interface LOOBASE TX 10BASE T e USB 2 0 interface Option e JEEE 1284 parallel interface Note O Usea standard 36 pin printer cable not longer than 3 meters 10 feet e JEEE 1394 interface e JEEE 802 11b wireless LAN interface e Bluetooth interface Network protocol TCP IP IPX SPX AppleTalk Printer language Fonts Standard PCL 6 5e RPCS Option PostScript 3 PDF PCL 6 5e Agfa Monotype 35 Intellifonts 10 TrueType fonts 13 International fonts and 1 Bitmap font PostScript 3 136 fonts Type 2 24 Type 14 112 Memory 384 MB Hard disk Storage capacity 40 GB 161 162 Appendix Component Specifications Operating systems sup Windows 95 98 Me ported by this machine Windows 2000 Windows XP Windows Server 2003 Windows NT 4 0 Mac OS 8 6 to
80. e host computer using a parallel cable or IEEE 1394 interface cable kimportant O Before connecting the machine and a computer using an interface ca ble make sure the machine is not operating and then turn off the main power switches of the ma chine and computer O Be sure to use a specified interface cable Other cables may cause ra dio interference Connecting the Machine g Turn off the main power switches of the machine and computer kimportant O Before turning off the main pow er switch see Turning Off the Power General Settings Guide 2 Plug the cable into the connector on the machine s interface Parallel Connection Ji i PRE AJL004S IEEE 1394 SCSI print Connection r J aa PRR AJLOOSS 3 Plug the other end of the cable into the connector on the computer s interface 0 Turn on the machine s main pow er switch Getting Started 5 Turn on the computer 2 Note O When using Windows 95 98 Me 2000 XP and Windows Server 2003 a printer driver installation screen might appear when the computer is turned on If this hap pens click Cancel on the screen For more information see p 17 Preparing the Machine The machine and computer are now connected The printer driver m
81. e in the printer properties dialog box are applied to all users g On the Start menu click Printers and Faxes The Printers and Faxes window appears 2 Click the icon of the printer you want to use 3 On the File menu click Properties The printer properties dialog box appears 4 Make the necessary settings and then click OK FY Note O Settings you make here are used as the default settings for all applications P Reference For details see Printer Driver Help 62 PCL Accessing the Printer Properties Making Printer Default Settings Printing Preferences Fimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users g On the Start menu click Printers and Faxes The Printers and Faxes window appears 2 Click the icon of the printer you want to use E on the File menu click Printing Preferences The Printing Preferences dialog box appears 0 Make the necessary settings and then click OK Y Note O Settings you make here are used as the default settings for all applications PP Reference For details see Printer Driver Help Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings
82. e sure to set paper size and orientation in the printer driver when punching Depending on the software you are using print settings may not be ena bled and the printed result may not be as expected O Punch will be canceled under the following conditions When a paper size that cannot be punched is selected For information about paper sizes that can be punched see Specifications General Set tings Guide If positions other than those fixed for punching are specified If there are inconsistencies between the orientation in duplex mode and the punch position When feeding paper from the bypass tray When the punch receptacle has become full and Auto Continue is set printing will continue without punching after the message appears 121 Other Print Operations 122 BP Reference For more information about copier features and system settings see Copy Ref erence and General Settings Guide Printer Features Menu There are seven menu items in the Printer Features menu e List Test Print e Maintenance e System e Host Interface e PCL Menu e PS Menu optional e PDF Menu optional You can select the functions in the following table Menu Default List Test Print Multiple Lists See p 126 List Test Print Config Page Error Log Menu List PCL Config Font Page PS Config Font Page PDF Config Font Page Hex Dump Maintenance Menu Protect See p
83. eauneeeeaaess 48 Printing with Bluetooth Connection cccccccesseeeeeeeeeeeeeesseeeeeeeeeeesseeeeeeeeeeeees 50 S pport d Profilassi tee tees flit e EE EE aches Nase chelated way Seerat 50 Printing with Bluetooth Connection c cccccceeeeeeeeeeeeeneeaeeeeeeeee eee seeeeaeaeeaeeeeeeeeeenes 50 If a Message Appears during Installation 0 ccc eeeeeeeeeeeeeeeeeeeeeeeeenseeees 53 Making Option Settings for the Printer cccsssssseeeeeeceeeeeeeeeeeeeeeeeeeeeseeeneeees 54 Conditions for Bidirectional COMMUNICATION cee eee cece ee eeteete eee eeeeeeeeteteeeentaeaees 54 If Bidirectional Communication Is Disabled c ccceeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeteees 56 Installing Font Manager 2000 iiisiscicccdescscsndesta cesses seceeed seecededecceneescsatevanseuetenenenedencn 57 Using Adobe PageMaker Version 6 0 6 5 Of 7 0 ccsccccecssnseeneneeeneeeeeeeeeeeeeeeeees 58 3 Setting Up the Printer Driver PCL Accessing the Printer Properties ss seeceecesseseeeeeeeeeeeesseeeeeeeeeeeeens 59 Windows 95 98 Me Accessing the Printer Properties ceeeeeeeeeeeeeeeees 59 Windows 2000 Accessing the Printer Properties cccceceeeeeeeeeneeteeeeeeeeeeeneeeeee 60 Windows XP Windows Server 2003 Accessing the Printer Properties 62 Windows NT 4 0 Accessing the Printer Properties cceeeeeeeeeeeeeeeeeeeeeeeeeeeees 64 RPCS Access
84. ection gives instructions for op erating the machine when there is no tray for the selected paper size or type or when paper loaded in the machine has run out 9 Limitation O The tray cannot be changed if the following functions are set for it e Staple e Punch e Duplex Print to a tray that does not support duplex printing e Cover Sheet e Front and Back Covers e Slip Sheet P Note O If form feed is selected for a tray with the following settings you can change the tray by canceling the settings e Staple e Punch e Duplex Print O If Auto Continue is selected form fed paper is printed after a set in terval See p 128 System If the machine does not have a tray for the selected paper size or paper type or if the selected paper loaded in the machine has run out a caution mes sage appears If this message appears do one of the following Print Using a Selected Tray g Select the tray for form feed from those that appear on the display panel If you want to print after adding paper to the tray select the tray af ter loading the correct paper PF Note O To load paper in the bypass tray see p 13 Setting Paper on the Bypass Tray 2 Press Continue The machine prints using the se lected tray 2 Note O Ifa tray with a smaller paper size is selected the print job may be cut short or other problems may occur Form Feed PF Note You cannot stop printing data Can
85. ed Printer Drivers and Utilities SmartDeviceMonitor for Admin For the system administrator to manage network printers Fe Reference SmartDeviceMonitor for Admin Help 4 SmartDeviceMonitor for Client For users to manage their network print status P Reference SmartDeviceMonitor for Client Help 1394 Utility For the optional IEEE 1394 interface unit For details see the Readme file or the manual provided with the optional IEEE 1394 interface unit USB Printing Support For connection to Windows 98 SE Me computers via USB 4 Acrobat Reader This utility allows you to read PDF files Portable Document Format Note O Documentation about using the machine is included on the CD ROM in PDF format For details about using Acrobat Reader see Acrobat Reader online Help Printer Utility for Mac This utility allows users to download and manage a variety of fonts as well as manage printers For details about this utility see PostScript Supplement 143 Appendix Viewing the contents of the CD ROM Follow the procedure below to view the contents of the CD ROM 1 Insert the CD ROM into the CD ROM drive The installer starts click Browse This CD ROM Explorer starts and displays the contents of the CD ROM Printer Drivers for This Printer Printing requires installing a printer driver appropriate to your operating system The following drivers are included in the supplied CD ROM with this m
86. ed print job again To clear all selections press Clear All O To view details about a selected print file press Details g Press Print The confirmation screen appears Note O If you set a password in the printer driver a password con firmation screen appears Enter the password O If multiple files are selected and some of these require a pass word the machine prints files that correspond to the entered password and files that do not require a password The number of print files is displayed on the confirmation screen 9 Enter the new number of sets us ing the number keys If you do not want to change the set quantity proceed to step f Y Note O When multiple print files are se lected the minimum number of set quantity among all settings is applied O When the number of set quantity is changed the changed quantity is applied to all selected print files I Press Yes The Stored Print file is printed Y Note O Press No to cancel printing O To stop printing after printing has started press Exit and then press Job Reset A Stored Print file is not deleted even if Job Reset is pressed O The Stored Print file that sent to the machine is not deleted un less you delete a file or select Auto Delete Stored Print Jobs see p 128 System For details see p 95 Deleting Stored Print Files Stored Print Deleting Stored Print Files g Press the Printer
87. eeeeeeeeeeeeeeeeeeeeeeeeeeeeeneeeeeeneeees 159 Precautions when using Windows Server 2009 ccccesssseeeeeeeeeesesseeeeeeeees 160 Precautions When Using the Terminal Server Mode cceeseeeeeeeeeeeeeeeeeteteees 160 SPCC CATON Ss dissini ceecececaeeaaeue aaraa aand Parar arana araara ar apoa rb Opapo Vidura Aana raia Aas 161 RPT ONS Sees a E E E E A A 162 S D T 165 Manuals for This Machine The following manuals describe the operational procedures of this machine For particular functions see the relevant parts of the manual P Note O Manuals provided are specific to machine type O Adobe Acrobat Reader Adobe Reader is necessary to view the manuals as a PDF file O Two CD ROMs are provided e CD ROM 1 Operating Instructions e CD ROM 2 Scanner Driver and Document Management Utility General Settings Guide Provides an overview of the machine and describes System Settings such as Tray Paper Settings Document Server functions and troubleshooting Refer to this manual for Address Book procedures such as registering fax numbers e mail addresses and user codes Security Reference This manual is for administrators of this machine It describes security func tions that the administrators can use to protect data from being tampered or prevent the machine from unauthorized use Also refer to this manual for the procedures for registering administrators as well as setting user and admin ist
88. een will ap pear if the password is not en tered correctly Press OK to enter the password again O When multiple print files are se lected the machine prints only files that correspond to the en tered password The number of files is displayed on the confir mation screen E Press Yes The locked file is printed kimportant O When printing is completed the stored file will be deleted FP Note O Press No to cancel printing O To stop printing after printing has started press Exit and then press Job Reset The file will be deleted Deleting Locked Print Files g Press the Printer key to display the Printer screen 2 Press Print Jobs A list of the print files stored in the machine appears E Press Locked Print Job List A list of Locked Print files stored appears F Note O Depending on the security set tings certain print jobs may not be displayed 0 Select the file you want to delete by pressing it H Press Delete The password screen is displayed Locked Print G Enter the password using the number keys and then press OK The delete confirmation screen ap pears P Note O A confirmation screen will ap pear if the password is not en tered correctly Press OK to enter the password again O When multiple files are select ed the machine deletes only files that correspond to the en tered password The number of files to be deleted is displayed on the conf
89. em printer driver settings override those set using the display panel Set the desired input tray using the printer driver See the printer driver Help Solid lines are printed as broken lines Make the following settings with the printer driver e Change the Dithering setting on the Image Adjustments tab in the Change User Settings dialog box on the Print Quality tab in the RPCS printer driver See the printer driver Help Optional compo nents connected to the machine are not recognized when using Win dows 95 98 Me Windows 2000 XP Windows Server 2003 and Windows NT 4 0 You have to configure the option setup in printer properties when bidirec tional transmission is not enabled See the printer driver Help Images are print ed in the wrong orientation The printed image is different from the image on the com puter s display The feed orientation you selected and the feed orientation selected in the printer driver s option setup might not be the same Set the machine s feed orientation and the printer driver s feed orientation accordingly See the printer driver Help With certain functions such as enlargement and reduction image layout might be different to that on the computer display You might have selected to replace True Type fonts with machine fonts in the printing process To print an image similar to that of the computer display make settings to pri
90. enteete eae ewes te ceed lk tee toe Danes 134 PDP MG Ubssicrtececttete et i a ote da e Seeds Md ahr oes oo 134 6 Using the Document Server Accessing the Document Servelr cccceeesseeeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 135 7 The Functions and Settings of the Machine EFAS FAI a EE N A E EE E A E E E E T E 137 AO a eE E EEDE EA EA E E EE S A AEEA E 137 HeC a a ee eee dae E tat don ae S 137 List Of The Setting MOMS iiid aninion aannaaien aiheena riehui idaraan 138 Web Image Monitor area a EE ee ee ee 138 LEII DE EEA E EA SO een 140 UNE a a a e aeh 141 8 Appendix Software and Utilities Included on the CD ROM s ccccsseeeeeeeereeeeeeees 143 Printer Drivers for This Printer c ccccceceeeeeeeeeeeeeeeaeaeeeceeeeeeetesenaaaaaeeaeeeeeeeees 144 SmartDeviceMonitor for AGMIN cccceeceeeeeeeceeee cee eee e eee cence aaaeaeeeeeeeeeeeeteneeeaaees 146 SmartDeviceMonitor for Client lt 06 ccc feiee in ts Cader tet leet nee ea 147 TFOUBDISSNOOUING wisseseesecevecaccas siesctesdctevesvansavusiveusieudidciuceseandusbansiudanstencnaundededeureoass 149 Error amp Status Messages on the Display Panel c ccceceeeeeeeeeeeeeeeetteeeeeeeees 149 The Machine Does Not Print cceeceeee eee e eee eeeeeee cee ceeesaeeeaeaeeeeeaeeaeeeaeeeaeneneees 151 Other Printing Problems ime banieren E mec stuocee ce ot vam EA 154 System Settings Parallel Connection c
91. er Drivers g The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next gt 6 Select a printer driver you want to use in the Select Program dialog box You can select several printer drivers u Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box E click Next gt g Double click the printer name to display the printer settings Y Note O The details shown in Comment Driver and Port vary depending on the operating system printer model and port I click Port and then click Add P Click LPR Port and then click OK If LPR Port does not appear see Windows Help and install it 12 Enter the printer s IP address in the Name or address of server providing Ipd box 3 32 Preparing the Machine E Enter lp in the Name of printer or print queue on that server box and then click OK The port is added 14 Check that the port of the selected printer is displayed in Port 15 Configure the default printer as necessary 16 Click Continue The printer driver installation starts 17 Click Finish in the installation completion dialog box A message about restarting the computer may appear Restart the computer to complete installation Reference A message appears if there is a newer version of the
92. er sizes larger than A4 D 8 gt x11 D kimportant O If the paper guides are not flush against the paper skewing and misfeeds might occur AJL007S 1 Extender 2 Paper guides 3 Gently insert paper face up into the bypass tray until the beeper sounds P Note O The beeper will not sound if it is turned off Gently insert paper until it stops O Do not stack paper over the lim it mark otherwise a skewed im age or misfeeds might occur O Fan the paper to get air between the sheets to avoid a multi sheet feed 4 Select the paper size Y Note O The following procedures are not required if you select Driver Command from Bypass Tray Setting Priority in System of Printer Features see p 128 Sys tem In that case set the paper size using the printer driver O If you select Machine Settings from Bypass Tray Setting Priority in System of Printer Features see p 128 System the set tings made using the control panel have priority over the printer driver settings O If the printer driver is not used select Machine Settings from Bypass Tray Setting Priority in System of Printer Features see p 128 System Set paper size using the control panel P Reference For printer driver settings see the printer driver Help Press the User Tools Counter key on the control panel ZCAS100N Press System Settings Press the Tray Paper Se
93. ernet IEEE 802 11b IEEE 1394 IP over 1394 Windows NT 4 0 Connection Method Ethernet IEEE 802 11b SmartDeviceMonitor for Client port Standard TCP IP LPR port SmartDeviceMonitor for Client port Standard TCP IP Available Ports SmartDeviceMonitor for Client port LPR port IEEE 1394 IP over 1394 None pe Reference See the explanation of how to install the printer driver for each type of port For the SmartDeviceMonitor for Client port see p 23 Using the SmartDe viceMonitor for Client Port For the Standard TCP IP port see p 29 Using the Standard TCP IP Port For the LPR port see p 31 Using the LPR Port Confirming the Connection Method Using as a network printer This machine can be used as the Windows network printer the NetWare print server or the NetWare remote printer Windows 2000 XP Windows Server 2003 Windows NT 4 0 NetWare NetWare Print Server Print Server File Server zA ay Gi ie PP Windows 95 98 Me Windows 2000 Windows XP Windows NT 4 0 Server 2003 ZZZ003S BP Reference See the explanation of how to install the printer driver for each type of net work printer For the Windows network printer see p 33 Using as a Windows Network Printer For the NetWare print server and remote printer see p 35 Using as a Net Ware Print Server Remote Printer 21 22 Preparing the Machine Local Connection Loc
94. f the driver is not set correctly after copying the ppd file printing may not be performed properly O When using PageMaker the optional features that can be selected by the printer driver will not be active The following procedure describes how to activate the optional printer features On the File menu click Print The Print Document dialog box appears Make the necessary settings in the Features box 3 Setting Up the Printer Driver PCL Accessing the Printer Properties Windows 95 98 Me Accessing the Printer Properties There are two methods to open the printer properties dialog box Making Printer Default Settings To make the printer default settings open the printer properties dialog box from the Printers window kimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users E on the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use 3 On the File menu click Properties 0 Make the necessary settings and then click OK F Note O With some applications the printer driver settings are not used and the application s own default settings are applied P Reference For details see Printer Driver Help Making Printer Settings from an Application You can make printer settings for a specific app
95. f the selected software click Cancel before installa tion is complete Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See p 53 Ifa Message Appears during Installation 27 Preparing the Machine Changing the Port Settings for SmartDeviceMonitor for Client Follow the procedure below to change the SmartDeviceMonitor for Client set tings such as TCP IP timeout recovery parallel printing and printer groups Windows 95 98 g Open the Printers window from the Start menu 2 In the Printers window click the icon of the printer you want to use On the File menu click Properties E click the Details tab and then click Port Settings The Port Settings dialog box appears Windows 2000 Windows NT 4 0 g Open Printers window from Start menu In the Printers window click the icon of the printer you want to use On the File menu click Properties 3 On the Ports tab click Configure Port The Port Settings dialog box appears Windows XP Windows Server 2003 1 Open the Printers and Faxes window from the Start menu The Printers and Faxes window appears 2 Click the icon of the machine you want to use On the File menu click Properties The printer properties appear 3 Click the
96. h certain operating system settings In that case launch Setup exe on the CD ROM root directory 3 Select an interface language and then click OK The default interface language is English click PCLIRPCS Printer Drivers 5 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next gt 6 Select the printer driver you want to use in the Select Program dialog box You can select several printer drivers E Ciick Next gt 8 Select the Printer Name check box to select the printer model you want to use The printer name can be changed in the Change settings for Printer Name box g Double click the printer name to display the printer settings The details shown in Comment Driver and Port vary depending on the operating system printer model and port 1 Check that LPT1 is shown in Port 11 Select the Default Printer check box to configure the printer as default P Ciick Finish The printer driver installation starts Printing with Parallel Connection 13 Click Finish in the installation completion dialog box Note O To stop installation of the selected software click Cancel before installa tion is complete Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto R
97. h positions Paper Orientation Print Data on the Machine Direction Punch Position 2 holes 3 holes 4 holes Vertical J R RE R Ri Horizontal R R Vertical R R R Ey Horizontal N R R R R E R R 2 Note AEV031S O Punch positions will vary slightly from page to page as holes are punched into each sheet individually P Reference For information about paper sizes that can be punched see Specifications General Settings Guide For printing methods see the printer driver Help The punch position will vary when using the PostScript 3 printer driver For details see the PostScript 3 printer driver Help Printing with the Finisher Punching Precautions e Limitation O Punching cannot be done when paper is fed from the bypass tray PF Note O If you cannot make punch settings even with the optional 2 Tray Finisher in stalled options may not be set correctly in the printer driver Correct option settings in the printer driver For details see the printer driver Help O When duplex printing is selected adjust punch positions according to bind ing orientation O Be sure to set the punch position the same as the staple position when using it with the staple function O B
98. he machine is shared by mul tiple computers be careful not to accidentally cancel someone else s print job O If the machine is connected to the computer using a parallel cable sent print jobs may be canceled if Reset All Jobs is pressed while Waiting is on the display panel After the in terval set in I O Timeout in Printer Features has passed the next print job can be sent A print job sent from a different client computer will not be can celed in this case PF Note You cannot stop printing data that has already been proc essed For this reason printing may continue for a few pages after you press Job Reset 0 A print job containing a large volume of data may take con siderable time to stop Canceling a Print Job 103 104 Other Print Operations Checking the Error Log If files could not be stored due to printing errors identify the cause of the errors by checking the error log on the control panel 9 Limitation O The most recent 30 errors are stored in the error log If a new error is added when there are 30 errors already stored the oldest error is deleted However if the oldest error belongs to one of the following print jobs it is not deleted The error is stored separately until the number of those errors reaches 30 You can check any of these print jobs for error log information e Sample Print e Locked Print e Hold Print e Stored Print O If the main power switch is turned
99. ike a book Also you can insert chapter slip sheets before specified pages and select whether or not to print on the slip sheets Reference For printing methods see the printer driver Help Note O Up to 20 pages can be specified as the front pages of chapters using the printer driver No slip sheets Pepe AJO025S P Note O This function is only valid with duplex printing O This function can be used together with combine layout printing 111 Other Print Operations Inserting chapter slip sheets e Print Prints on the chapter slip sheets When duplex printing is selected both sides of the slip sheets are printed on SE 4 e Blank AJO024S P Note O The slip sheet should be the same size and orientation as the body of the paper O If Auto Tray Select has been set as the paper feed tray for the body paper the paper will be delivered from a tray containing paper in the J orienta tion Therefore when the cover paper has been set to the D orientation the orientation of the output cover paper and body paper will be different O The same paper feed tray cannot be set for the body of the document and the slip sheet 112 User Defined Pages User Defined Pages Using this function you can specify the page numbers for each input tray Reference For printing methods see the printer driver Help Limitation O This function is available with
100. ing the PCL or RPCS Printer Driver cc c cceeceeeeeeeeeeeeeeeeeeaeeeeeeeeeeeeeteees 33 Using as a NetWare Print Server Remote Printer cccccesssseeeeeeeeeeeees 35 POT Feed aanas vicar tes 2h cia Seaton aeec maar sa eedtasmaccus aes Grater euler eh ee 37 B ner PAGG cance el cl ote cert iri hls Coe id a hack a ene od uel nd ule a Oey ac 37 Printing after Resetting the Printer cccccccceceeeceeeeeeceeeeee teeter eteeeeeeaaeeeeeeeeeeeteneees 37 Installing the Printer Driver Using USB ccccccsssseeeeeeeeeseeeeeeeeeeeeeeeeeeesneeeeaes 38 Windows 98 SE Me USB oz ccs ccs b crnectocs ate ccaelinseasebeganeetieeteedeseces eiaetuestestaseeseaperanied 38 Windows 20004 Sie sitet aaa eases eu caeda raved cra sac ses REEE tans Go A teste ale EEREN 40 Windows XP Windows Server 2003 USB ccccccccccceccsseeseeeseeeuceeseeeseeesaeeseeseuaess 41 Troubleshooting for Using USB cc icice foc heirecdesheoniuuhaateeneta ara ieee eter eerie 43 Printing with Parallel COMNMeECTION c ecceeeeeeeeeeeeeeeeeeeeeeenseeeeeeeeeeeeneeeneeeeenees 44 Installing the PCL or RPCS Printer Driver cc c ccccceeeeeeeeeeeeeeeeeeaeeeeeeeeeeeeeteees 44 Installing the Printer Driver Using IEEE 1394 SCSI print ccccccsssssseeeeeees 46 WVIFIOWS 2 OOO aac ne teeta ee het a cca creas ae et Die Pee ee ae 46 Windows XP Windows Server 2008 c cccccccscueceeeeeeseeeeaeeeeeueuauceeeeeauees
101. ing the Printer Properties ccccccsseeseeeeeeeeeeseseeeeeeeeeeeneees 66 Windows 95 98 Me Accessing the Printer Properties c cceeeeeeeeeeteeeees 66 Windows 2000 Accessing the Printer Properties 0 cccceeeeeeeeeeeneeeeeeeeeeeeeeneeneee 68 Windows XP Windows Server 2003 Accessing the Printer Properties 70 Windows NT 4 0 Accessing the Printer Properties c eeseeeeeeeeeeeeeeeeeeeeeeeeeeee 72 4 Other Print Operations Printing a PDF File Directly asisissasicaseseese eu twewiuwaientnewaiennaiuawiuiientiantaauntawtensnienieate 75 Printing Method vies sas cre cece eee sepscruae e a a etta dt abet th Crs aa 75 Unauthorized Copy Control ccccccccceseseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeneeeeeeeees 76 Using Data security for copying neeeseseseeneneeneenseeeenentnrnrnrsrsnsrernrnrnrnrntseernenenene 76 Using Mask typ ccecce orsa E eS 78 Important Notice es ii i a ena e ei tt eee ae ate EAA iri eearri dea iadi 79 Using the Print Job Lists viccsscicsisesetineieneevendicwadisawuerinenednnnievivesinasinadienetetetenetsnnsueue 80 Selecting the Initial Print Job List sc scases caeseten exes cet pei dveeehweupervents lasts staseidercenceeenses deigens 80 Displaying a Print JOB List ennnen a E 81 Sample Print soi ecsecstacaees sees teseceiedeukstscatevacecoinendecenenccvadetdeuseestieavavdeueutesuusuterswewers 84 Printing a Sample Print Fi
102. inserted when the ma chine was turned on or it was pulled out after the machine turned on The settings are not updated although the unit is detected or errors are found while ac cessing the unit Turn off the machine and check the IEEE 802 11b inter face unit is inserted correctly Then turn the machine on again If the message appears again call your service center Memory Overflow Maximum capacity of PCL or PostScript 3 list display has been exceeded Reduce the value of Resolu tion in the printer driver Al ternatively select Frame Priority from Memory Usage in System See p 128 System If this message continues to appear after taking these steps decrease the number of files sent to the machine Paper in staple tray Open Finisher Cover and remove paper Parallel I F board has a prob lem There is paper remaining in side the finisher An error has occurred in the parallel interface board Open the cover of the finisher and remove the paper Contact your sales or service representative Printer font error An error has occurred in the font settings Check the font settings Toner is almost empty The toner has almost run out Replace the toner cartridge with a new one USB has a problem An error has occurred in the USB interface Turn off the main power switch and back on again If the message appears again contact your s
103. inter Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings for the WordPad application provided with Windows 2000 PF Note O The procedure to open the Printing Preferences dialog box may vary depend ing on the application For details see the manuals provided with the appli cation you use O Any settings you make in the following procedure are valid for the current application only General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application E on the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Select Printer list g Make the necessary settings and then click Apply to start printing PP Reference For details see Printer Driver Help 69 Setting Up the Printer Driver Windows XP Windows Server 2003 Accessing the Printer Properties Making Printer Default Settings The Printer Properties amp important O To change the printer default settings including option configuration settings log on using an account that has Manage Printers permission Members of the Administrators and Power Users groups have Manage Printers permission by defaul
104. inter s network settings and detailed information of printers e Enables you to check the print job log using the user ID Limitation For Recovery Printing or Parallel Printing the options on the printers must be the same If a necessary option is not installed a printer cannot be used for Recovery Printing or Parallel Printing For Recovery Printing or Parallel Printing the paper loaded in the printers must be the same When a tray is selected for printing load the same paper in that tray in all printers For Recovery Printing or Parallel Printing the print results may be differ ent if the printers are not the same model or have exactly the same options If you select Sample Print Locked Print Hold Print or Stored Print you cannot select Recovery Printing or Parallel Printing P Reference See SmartDeviceMonitor for Client Help Troubleshooting Troubleshooting Error amp Status Messages on the Display Panel This section describes the principal messages that appear on the panel display If a message not described here appears act according to the message BP Reference Before turning the main power off see Turning On the Power General Set tings Guide Status messages Message Status Hex Dump Mode In the Hex Dump mode the machine receives data in hexadec imal format Turn off the machine after printing and then turn back on Offline The machine is offline To start printing sw
105. ion Using a Printer Driver When user authentication is set spec ify the user code in the printer prop erties of a printer driver For details see the printer driver Help Login Using the Control Panel Follow the procedure below to log in when Basic Authentication Windows Authentication LDAP Authentica tion or Integration Server Authenti cation is set g Press Enter for Login User Name Enter login user name and login password then press Login gt Login User Name ogin Password 2 Enter a login user name and then press OK 3 Press Enter for Login Password 4 Enter a login password and then press OK A Press Login When the user is authenticated the screen for the function you are us ing appears Logoff Using the Control Panel Follow the procedure below to log off when Basic Authentication Windows Authentication LDAP Authentica tion or Integration Server Authenti cation is set 1 Press the User Tools Counter key 2 Press gt Logout MAR 31 2006 2 12PM MAR 31 21 User Tools Counter Inquiry coon et Copier Document Server i Features System Settings Gp Facsimile Features Q Printer Features i Inquiry G Scanner Features we Counter g Press Yes 4 Press the User Tools Counter key User Authentication Login Using a Printer Driver When Basic Authentication Win
106. ion The following table shows staple positions Paper Staple Position Orientation Print Data eee Direction Finisher 1000 2 Tray Finisher Booklet Finisher R R R Vertical C RII R R Ri i i R R R R R R Horizontal 7 R R R R R R R R R R Vertical E R R R RiR l RI R RI R R RI RR Horizontal iR R R R R R R AJM008S P Reference e For paper sizes and maximum numbers of sheets available for stapling see Specifications General Settings Guide e For printing methods see the printer driver Help e The staple position will vary when using the PostScript 3 printer driver For more information see the PostScript 3 printer driver Help 117 118 Other Print Operations Stapling Precautions 0 g g 0 Limitation Stapling can be done only with the optional finisher installed Stapling cannot be done when paper is fed from the bypass tray You cannot interrupt the current job with a job for another function requiring stapling or collating When printing on letterhead stapling may not be at the specified position Note g g
107. ion make sure it is not selected before sending a print job By de fault Stored Print jobs are auto matically collated by the printer driver If a collate option is select ed from the application s Print dia log box more prints than intended may be produced Stored Print Printing a Stored Print File The following procedure describes how to print a Stored Print file with the RPCS printer driver For informa tion about how to print a Stored Print file with the PostScript 3 printer driv er see Postscript 3 supplement includ ed as a PDF file on the supplied CD ROM 9 Limitation O Applications with their own driv ers such as PageMaker do not support this function O If you are using Mac OS X you need Mac OS X v10 2 or higher to use this function 2 Reference For details about setting printer drivers see Printer Driver Help You can also print or delete a Stored Print file from Web Image Monitor For details see Web Im age Monitor Help P Note O The following procedure describes when you select Complete List from Initial Print Job List see p 80 Selecting the Initial Print Job List E Configure Stored Print in the printer driver s properties P Reference For details about configuring the printer drivers see the rele vant Help files 93 94 Other Print Operations P Click Details and then enter a User ID in the User ID box Note O You can also set a p
108. irm the correct port is selected Windows XP Click the Start button and then click Printers and Faxes Click the icon of the machine On the File menu click Properties Click the Ports tab In the Print to the following port s list confirm the correct port is selected Windows Server 2003 Click the Start button point to Settings and then click Printers and Faxes Click the icon of the machine On the File menu click Properties Click the Ports tab In the Print to the following port s list confirm the correct port is selected 153 154 Appendix Other Printing Problems Problem The print on the en tire page is faded Causes and Solutions If the Toner Saving check box is selected in the printer driver settings the entire page will be faded when printed For the RPCS printer driver Toner saving is located on the Print Quality tab For the PostScript 3 printer driver see PostScript 3 Supplement See the printer driver Help Print is smudges When printing graphics the out put and the screen are different Settings for thick paper have not been made when printing on thick paper in the bypass tray e PCL6 5e and PostScript 3 Select Thick in the Type list on the Paper tab e RPCS Select Thick in the Paper type list on the Print Settings tab If the printer driver is configured to use the graphics command the g
109. irmation screen H Press Yes After the file has been deleted the file list screen returns Note If you do not want to delete the file press No 89 90 Other Print Operations Hold Print Use this function to temporarily hold a file in the machine and print it from the computer or the machine s control panel later gt Limitation g A Hold Print file cannot be stored if e the total number of Sample Print Locked Print Hold Print and Stored Print files in the machine is over 100 The maximum number varies depending on the volume of data in files e the file contains over 1 000 pages e sent or stored files in the machine contain over 9 000 pages in total PF Note O If a Hold Print file has not been stored properly check the error log on the control panel see p 104 Checking the Error Log O Even after you turn off the ma chine stored documents in the ma chine remain However the Auto Delete Temporary Print Jobs or Auto Delete Stored Print Jobs settings are applied first see p 128 System O If the application has a collate op tion make sure it is not selected before sending a print job By de fault Hold Print jobs are automat ically collated by the printer driver If a collate option is select ed from the application s Print dia log box more prints than intended may be produced Printing a Hold Print File The following procedure describes how
110. itch the machine online by pressing Online on the display panel Please wait The machine is preparing the development unit Wait a while Alert messages Printing The machine is printing Wait a while Ready This is the default ready message The machine is ready for use No action is required Resetting job The machine is resetting the print job Wait until Ready ap pears on the display panel Setting change The machine is setting changing Wait a while Waiting The machine is waiting for the next data to print Wait a while Messages Second messages Causes Solutions Authentication has failed Ethernet board has a prob lem Check your login user name and password The login user name or pass word entered is incorrect The machine currently cannot Consult an administrator perform authentication Turn off the main power switch and back on again If the message appears again contact your sales or service representative An error has occurred in the Ethernet board HDD has a problem Turn off the main power switch and back on again If the message appears again contact your sales or service representative An error has occurred in the hard disk drive 149 150 Appendix Messages Second messages Causes Solutions IEEE 802 11b Wireless LAN has a problem IEEE 802 11b interface unit was not
111. ith the RPCS printer driver e In addition to the above one of the following conditions must also be met The SmartDeviceMonitor for Client port and the TCP IP protocol must be used The standard TCP IP port must be used without changing the default port name for Windows 2000 XP and Windows Server 2003 Microsoft TCP IP print IP address must be specified for use for Win dows NT 4 0 IPP port name must include the IP address when using the IPP protocol When connected with IEEE 1394 e The computer must support bidirectional communication e The machine must be connected to the IEEE 1394 connector of a computer using the IEEE 1394 interface cable e Activate must be selected in the SCSI print of IEEE 1394 and Activate must be selected in the Bidi SCSI print e Under Windows 2000 XP or Windows Server 2003 Enable bidirectional support must be selected and Enable printer pooling must not be selected on the Ports tab with RPCS printer driver When connected with USB The machine must be connected to the computer s USB port using the USB in terface cable The computer must support bidirectional communication 2 Note O Install SmartDeviceMonitor for Client from the supplied CD ROM 55 56 Preparing the Machine If Bidirectional Communication Is Disabled Set up option settings when bidirectional communications are disabled td Limitation O Under Windows 2000 XP and Windows Server
112. ithering Auto Photographic Text User Setting Duplex Off Open to Left Open to Top Fit to Print Size Prompt User Nearest Size and Scale Nearest Size and Crop Image Smoothing Off On Auto Less than 90 ppi Less than 150 ppi Less than 200 ppi Less than 300 ppi Input Tray AutoSelect Tray Bypass Tray Tray 1 Tray 2 Tray 3 Tray 4 Large Capacity Tray Output Tray Printer Default Internal Tray 1 Internal Tray 2 Finisher Upper Tray Finisher Shift Tray Finisher Shift Tray 1 Finisher Shift Tray 2 Resolution 600 dpi Size See General Setting Guide Staple Off Top Left Top Right 2 at Left 2 at Right 2 at Top 2 at Center Edge Smoothing On Off Toner Saving Type On Off See General Setting Guide Paper Selection Same Paper for All pages Different Paper for First Page Use Slip Sheet Chaptering Punch Off 2 at Left 2 at Right 2 at Top 3 at Left 3 at Right 3 at Top 4 at Left 4 at Right 4 at Top 8 Appendix Software and Utilities Included on the CD ROM Three CD ROMs come with this printer Printer Drivers and Utilities Oper ating Instructions and Scanner Driver and Document Management Utility The following are included in the three separate CD ROMs Font Manager 2000 For installing new screen fonts or organizing and managing fonts already in the system For details about Font Manager 2000 see the manual on the CD ROM label
113. ity in System of Printer Features see p 128 Sys tem Set the paper size using the control panel O Thick paper and OHP transparen cies are delivered face up on the top of the preceding page there fore the prints need to be rear ranged into the correct order To avoid this select Reverse order print in the RPCS printer driver settings to deliver the prints in the correct page order P Reference For printer driver settings see Printer Driver Help 1 Press the User Tools Counter key on the control panel 2 Press System Settings g Press the Tray Paper Settings tab 4 Press V Next to scroll through the list System Settings Select one ofthe following default settings General Features Joey Paper Settings Timer Settings Interface Settings Paper Type Bypass Tray hve Display Paper Type Tray 1 hve Display Paper Type Tray 2 I Display Paper Type Tray 3 hve Display Paper Type Tray 4 hve display 2 Sided Copy Auto Paper Select On 2 Sided Copy Auto Paper Select On 2 Sided Copy Auto Paper Select On 2 Sided Copy Auto Paper Select On 2 3 O select OHP or Thick Paper 7 Press OK The paper type selected is dis played 8 Press the User Tools Counter key P Note O The settings made will remain valid until they are reset again After printing on OHP trans parencies or thick paper make sure
114. iver If a collate option is select ed from the application s Print di alog box more prints than intended may be produced O If the first set of the Sample Print files is not as you expected and you do not want to print remaining sets delete the Sample Print file using the display panel If you print the remaining sets of the Sample Print file the job in the ma chine is deleted automatically Printing a Sample Print File The following procedure describes how to print a Sample Print file with the PCL 6 5e and the RPCS printer driver For information about how to print a Sam ple Print file with the PostScript 3 printer driver see PostScript 3 Supplement in cluded as a PDF file on the CD ROM 4 Limitation O Applications with their own driv ers such as PageMaker do not support this function O If you are using Mac OS X you need Mac OS X v10 2 or higher to use this function 2 Note O The following procedure describes when you select Complete List from Initial Print Job List see p 80 Selecting the Initial Print Job List E configure Sample Print in the printer driver s properties P Reference For details about configuring the printer drivers see the rele vant Help files Sample Print 2 Start printing from the applica g Press Sample Print Job List tion s Print dialog box A list of Sample Print files stored in Note the machine appears O Make sure to set more than two
115. le ccve eee Meet enn enn A Ie 84 Deleting Sample Print Filese i200 4 ie cc iedeceda ee eae ee ah eas ela eee 86 LOCKE Print SrA EE E E T T A E EE 87 Printing a Locked Print Filer saa onr a A e e A taal het 87 Deleting Locked Print Files cei icc icccccsccceteas eieeriicematen crete et aa aiee eee ee 89 Hold Pr in aa ape a sae aed a Aae Woes panama andes sons wnnetaacchewdauvaszanisuenswetons 90 Printing a Hold Print File secnc ese teen nee des st sal hon caltee peie rent oooh braces 90 Deleting HOM Print FileSend aleen 92 Stored Print sessscscteacstecteaceessdaccedatincdencdanssstnnanssavasdvssasssucutendenteenidenuvecseecdeccsswihansdanss 93 Printing a Stored Print File oss ccsnziccsvsensceetetertoncenieravenvant Mi adheeyt Gece nares Av eeecent 93 Deleting Stored Print Piles irirna 95 Printing trom List Per User ID vissssietacsiedecesncsdecesscevidessessansninieansindcianeaansinenetasanene 96 Printing the Desired Print JOD caizciJecencenceccatcakctedeteatesliicaleeed eee ees 96 Printing All Print ODS rei eanit e es Y ott ee ia ch ad ee tes 97 SPOOL Pr UNG catiotesyys E A dieleetanes 99 Form FOC iis sisiscictinwccedetes siaaa stscensecasexnvedicnoucenei stclssssnuassinccsndseveecucvneeuveussceevenavecdt 100 Print Using a Selected Tray sss lececules ne i een een eluetenaep lectin 100 Ca celing Form FEC iron co enas coed ier aon E ly tal at itt oe 101 Canceling a Print JO Draiman anapara aaraa aaa randana ranama aa araneae pa era nanata iarain
116. lication To make printer settings for a specific application open the printer properties dialog box from that application The following explains how to make settings for the WordPad application provided with Windows 95 98 Me E on the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Name list and then click Properties The printer properties dialog box appears 3 Make the necessary settings and then click OK 59 60 Setting Up the Printer Driver 4 Click OK to start printing F Note O The procedure to open the printer properties dialog box may vary depend ing on the application For details see the manuals provided with the ap plication you use O With some applications the printer driver settings are not used and the application s own default settings are applied O Any settings you make in the following procedure are valid for the current application only General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application P Reference For details see Printer Driver Help Windows 2000 Accessing the Printer Properties Making Printer Default Settings The Printer Properties kimportant O To change the printer default settings including option configuration settings log on using an account that has Manage Printers permission Members
117. lt settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use 3 On the File menu click Properties The printer properties dialog box appears F Note O When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears 0 Make the necessary settings and then click OK Y Note O Settings you make here are used as the default settings for all applications P Reference For details see Printer Driver Help RPCS Accessing the Printer Properties Making Printer Default Settings Printing Preferences Fimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users g On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use E on the File menu click Printing Preferences The Printing Preferences dialog box appears 0 Make the necessary settings and then click OK Y Note O Settings you make here are used as the default settings for all applications PP Reference For details see Printer Driver Help Making Pr
118. mat on the PostScript tab in the printer proper ties dialog box e Windows 2000 XP Windows Server 2003 PostScript Output Option in PostScript Options on Advanced on Layout tab in the printing preferences dialog box e Windows NT 4 0 File on Document Defaults on Advanced tab in the printing pref erences dialog box RPCS Select the lower value for Resolution on the Print Quality tab in the printer driver s dialog box Select Fast for the Document type list on the Print Quality tab in the printer driver s dialog box P Note O To enable Change User Settings select the User settings check box See the printer driver Help The data is so large or complex that it takes time to process If the Data In indicator is blinking data is being processed Simply wait until printing resumes If Warming Up appears on the display panel the machine is warming up Wait for a while Troubleshooting Problem Causes and Solutions It takes too much time to resume printing Paper is not fed from the selected tray The data is so large or complex that it takes time to process If the Data In indicator is blinking data is being processed Simply wait until printing resumes The machine was in the Energy Saver mode To resume from the Energy Sav er mode it has to warm up and this takes time See General Settings Guide When you are using a Windows operating syst
119. n If you cannot load paper of the correct size use the reduction function to reduce the im age and then print See the printer driver Help 155 156 Appendix Problem Causes and Solutions It takes a long time to complete a print job Photographs and other data intensive pages take a long time for the ma chine to process so simply wait when printing such data Changing the following settings with the printer driver may help speed up printing PCL 5e Select the lower value for Resolution on the Print Quality tab in the printer properties dialog box PostScript 3 Select the lower value in Resolution The location of this setting is given below If your operating system is Windows select PostScript optimize for speed in PostScript Output Option PostScript Output Option is located as follows e Windows 95 98 Me Print Quality tab in the printer properties dialog box e Windows 2000 XP Windows 2003 Server PostScript Output Option in PostScript Options on Advanced on Layout tab in the printing preferences dialog box e Windows NT 4 0 File on Advanced on Document Defaults tab in the printing pref erences dialog box e Mac OS 9 x Printer Specifications in the print dialog box e MacOSX Set 3 tab in Printer Features in the print dialog box If you use Windows select PostScript optimize for speed e Windows 95 98 Me PostScript output for
120. n printing using the printer function original images are al ways rotated by 180 degrees the orientation of images to be printed is opposite to that of the copier function When printing onto pa per with specific orientation re quirements such as envelopes and letterheads make sure to rotate the paper feed orientation to 180 de grees Reference For details about setting paper in the regular paper tray see General Settings Guide When loading custom size paper see p 15 Setting Custom Size Pa per When loading OHP transparencies or thick paper over 127 9 g m set paper size and paper type For details see p 16 Setting Thick Pa per or OHP Transparencies When loading letterhead paper pay attention to its orientation See Orientation Fixed Paper or Two Sided Paper General Settings Guide Note O Paper within the following dimen sions can be set in the bypass tray e Vertical 100 297 mm 3 94 11 69 in e Horizontal 148 600 mm 5 83 23 62 in O Be sure to set the paper with the side you want to print facing down in the bypass tray O The number of sheets that can be loaded in the bypass tray depends on the paper type O Paper sizes fed from the bypass tray are output first sheet down print side up Getting Started ZEE AJLOO6S 2 Adjust the paper guides to the pa per size Open out the extender to support pap
121. nectors must be used for connections to a host computer and or peripheral in order to meet FCC emission limits 2 An AC adapter with a ferrite core must be used for RF interference suppression Note to users in Canada Note This Class B digital apparatus complies with Canadian ICES 003 Remarque concernant les utilisateurs au Canada Avertissement Cet appareil num rique de la classe B est conforme a la norme NMB 003 du Canada Copyright 2005 Printed in Japan EN B783 7512 Seeee88 Seeeeeese eeeeee8 B7837512 0U 1 J JOJUUg SUOWONYsu Huyo1odO Syoe SCA pun JOUUDDS JOJUNd
122. nergy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television re ception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Declaration of Conformity Product Name Printer Scanner Controller Model Number Printer Scanner Unit Type 3045 Responsible party Ricoh Corporation Address 5 Dedrick Place West Caldwell NJ 07006 Telephone number 973 882 2000 This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation 1 Properly shielded and grounded cables and con
123. nsmission spec Based on IEEE 802 11b wireless LAN Protocol TCP IP IPX SPX AppleTalk Y Note O SmartDeviceMonitor and Web Image Monitor are supported Data transfer speed Auto select from below speed 1 Mbps 2 Mbps 5 5 Mbps 11 Mbps Frequency range e Metric version 2412 2472 MHz 1 13 channels e Inch version 2412 2462 MHz 1 11 channels Transmittable distance 1 Mbps 400 m 2 Mbps 270 m a 5 5 Mbps 200 m 11 Mbps 140 m l These figures are a guideline for outdoor use In general the transmittable dis tance indoors is 10 100 m depending on environment Transmission mode Ad hoc and infrastructure mode 163 Appendix PostScript 3 Unit Type 3045 Reference See PostScript 3 Supplement Bluetooth Interface Unit Type 3245 Reference See p 50 Printing with Bluetooth Connection 164 INDEX Bluetooth Interface Unit Type 3245 164 Bypass tray 13 C Canceling a job Windows 102 Chaptering 111 Clear Stop key 5 Collate 114 Complete List 82 Configuration page 126 Connection Ethernet interface connection 12 IEEE 1394 interface connection 11 Parallel interface connection 11 USB interface connection 10 Control panel 5 hold print 90 locked print 87 printer features 123 sample print 84 stored print 93 Covers 106 Custom size paper 15 printing bypass tray 13 D Data In indicator 6 153 156 157 Display panel 5
124. nstalled e DeskTopBinder Introduction Guide PDF file CD ROM2 Describes operations of DeskTopBinder Lite and provides an overview of its functions This guide is added to the Start menu when DeskTopBinder Lite is installed e Auto Document Link Guide PDF file CD ROM2 Describes operations and functions of installed with DeskTopBinder Auto Document LinkLite This guide is added to the Start menu when Desk TopBinder Lite is installed Other manuals e PostScript 3 Supplement PDF file CD ROM1 e UNIX Supplement available from an authorized dealer or as a PDF file on our Web site How to Read This Manual Symbols In this manual the following symbols are used A WARNING This symbol indicates a potentially hazardous situation which if instructions are not followed could result in death or serious injury A CAUTION This symbol indicates a potentially hazardous situation which if instructions are not followed may result in minor or moderate injury or damage to proper ty The statements above are notes for your safety kimportant If this instruction is not followed paper might misfeed originals might be dam aged or data might be lost Be sure to read this E Preparation This symbol indicates prior knowledge or preparation is required before opera tion P Note This symbol indicates precautions for operation or actions to take after mal op eration 9 Limitation This symbol indicates nume
125. nt True Type fonts as an image See the printer driver Help 157 158 Appendix terface connection When connecting the machine using USB 2 0 the first page of a print job that contains a large volume of data is printed but the remaining pages are not Problem Causes and Solutions No transmission Check using the following procedure when using 1394 in Confirm the IEEE 1394 interface cable is connected securely Restart the computer If the error occurs even after executing the above operation proceed to the following steps Unplug the IEEE 1394 interface cable connected to the computer Run the utility tool for the IEEE 1394 interface board which is stored in the following path on the CD ROM Printer Drivers and Utilities UTILITY 1394 BP Reference For more information about using the utility tool for IEEE 1394 see the README file in the same directory on the CD ROM Restart the computer Check that USB Printing Support is installed on your computer Reference See p 38 Installing the Printer Driver Using USB Note O If the problem cannot be solved contact your sales or service representative System Settings Parallel Connection System Settings Parallel Connection e e kod e ked 4 Parallel Timing Specifies the timing for the parallel interface Normally you do not need to change this setting e ACK Inside e ACK Out
126. nters window Note O The number after USB varies depending on the number of printers con nected 42 Installing the Printer Driver Using USB Troubleshooting for Using USB Problems Solutions The machine is not automatically recognized Turn off the power of the machine reconnect the USB cable and then turn it on again Windows has already configured the USB set tings Open Windows Device Manager and then under Universal Serial Bus controllers remove any conflicting devices Conflicting devices havea yellow or icon by them Take care not to accidentally remove required devices For details see Windows Help F Note O When using Windows 2000 XP or Win dows Server 2003 an erroneous device is displayed under USB Controller in the De vice Manager dialog box 43 44 Preparing the Machine Printing with Parallel Connection To use a machine connected using a parallel interface click LPT1 when install ing the printer driver Installing the PCL or RPCS Printer Driver kimportant O To install this printer driver under Windows 2000 XP Professional Win dows Server 2003 and Windows NT 4 0 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member g Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work wit
127. nters permission Log on as an Administrators or Power Users group member g Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory 3 Select an interface language and then click OK The default interface language is English click PCLIRPCS Printer Drivers g The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next gt 6 Select the printer driver you want to use in the Select Program dialog box You can select several printer drivers E Ciick Next gt g Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box g Double click the printer name to display the printer settings Y Note O The details shown in Comment Driver and Port vary depending on the operating system printer model and port 1 click Port and then click Add P Click SmartDeviceMonitor and then click OK P Click TCP IP and then click Search A list of printers using TCP IP appears Using the SmartDeviceMonitor for Client Port 13 Select the printer you want to use and then click OK Only printers that respond to a broadcast from the computer appear To use
128. o the drive and keep it pressed until the computer finishes reading from the CD ROM Installing the Printer Driver Using IEEE 1394 SCSI print g Specify the location where the source files of the printer driver is stored and then click Next gt If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS WIN2K_XP Language DISK1 e PCL5e D DRIVERS PCL5E WIN2K_XP Language DISK1 e PCL6 D DRIVERS PCL6 WIN2K_XP Language DISK1 e PostScript 3 D DRIVERS PS3 WIN2K_XP Language DISK1 When installation is complete the printer connected to 1394_00n appears in the Printers and Faxes window n shows the number of printers connected 6 Follow the on screen instructions 2 Note O If the printer driver has already been installed the printer icon is added to the Printers and Faxes window In this case printer driver installation is not necessary O Even if the printer driver is already installed the message Found New Hardware Wizard may appear when the machine is connected to the computer using the IEEE 1394 interface cable for the first time In that case install the printer driver O If printing does not work properly after the installation delete the port and reinstall the printer driver For details see p 151 The Machine Does Not Print O If you do not want to install the printer when Found New Hardware Wiz ard starts
129. off the log is deleted g Press the Printer key to display the Printer screen 2 Press Error Log 4a ofte U Paper Tray Status T 8 4x14 84x11 P 84x11 20 O 3U D 84x11 81x11 ewp A4 b gt Offline m faes gt Job Lists amp Eror Log red Print Jobs Error Log An error log list appears 3 Press the desired job list Z 3 JAN 2008 19 18 Show Error Log x 8 tes 234 txt Locked Print Job List 7 test 1234 txt 01 12 23 12 The job was reset Sample Print Job List Hold Print Job List J Checking the Error Log G Press Details A detailed error log appears 13 JAN 2006 19 18 Show Error Log 1D 18 thee ERIA Iser ID test Date Time 01 12 23 13 en in Y Note O Press 4Prev or Y Next to scroll the error files O Press Exit after checking the log O Press Back to List to return to the error log list O To print files that appear in the error log resend them after stored files have been printed or deleted 105 Other Print Operations Covers Using this function you can insert cover and back sheets fed from a different tray to that of the main paper and print on them Reference For printing methods see the printer driver Help td Limitation O To use this function Collate must be set Rotating Collate cannot be set P Note O The cover sheets should be
130. or preprinted paper automatically and does not rotate them O When set to On Always the machine does not rotate O This function reduces printing speed Bypass Tray Setting Priority You can specify which of the two options Printer Driver Com mand or Machine Settings has pri ority for determining the paper size for the bypass tray e Driver Command e Machine Settings Note O Default Driver Command e KS K gt Printer Features Parameters Edge to Edge Print You can select whether or not to print on the entire sheet e Off e On F Note O Default Off O The 5 mm margin along the edg es may not be printed properly Default Printer Language You can set the default printer lan guage if the machine cannot find the printer language automatically e PCL e PS e PDF P Note O Default PCL O This menu appears only when the PostScript 3 unit optional is installed Tray Switching You can set to switch the paper tray e Off e On Y Note O Default Off 131 132 Printer Features Host Interface I O Buffer You can set the size of the I O Buffer Normally it is not neces sary to change this setting e 128 KB e 256 KB Note O Default 128 KB 1O Timeout You can set how many seconds the machine should wait before end ing a printjob If data from another port usually arrives in the middle of a print job you should increase this
131. ount that has Administrators permission O The optional 1394 interface unit can be used only with Service Pack 1 SP1 or higher g Connect the machine to the computer using the IEEE 1394 interface cable 2 Click Next gt in the Found New Hardware Wizard dialog box 3 When the message This wizard will complete the installation for this De vice Unknown appears click Specify a location and then click Next gt 4 When the message Locate Driver Files appears select the Optional search locations check box and then click Specify a location and then click Next gt Installing the Printer Driver Using IEEE 1394 SCSI print 5 Insert the CD ROM into the CD ROM drive Note O If Auto Run starts click Cancel and then Exit O To disable Auto Run press the left Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM g Click Browse u Select the printer driver you want to use If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS WIN2K_XP Language DISK1 e PCL 5e D DRIVERS PCL5E WIN2K_XP Language DISK1 e PCL6 D DRIVERS PCL6 WIN2K_XP Language DISK1 e PostScript 3 D DRIVERS PS3 WIN2K_XP Language DISK1 g Click Open E click pok 10 Follow the on screen instructions When installation is complete the printer connected to 1
132. password using PDF Group Password on the PDF Menu in Printer Features P Reference For details see DeskTopBinder Lite Help Using commands From UNIX you can print PDF files directly using commands such as ftp and lpr 75 76 Other Print Operations Unauthorized Copy Control You can embed patterns and text under printed text to prevent unauthorized copying of the document Unauthorized Copy Control consists of two functions Data security for copying and Mask type kimportant O This function is designed to discourage copying of confidential documents it does not prevent unauthorized use of information Using Data security for copying You can embed a pattern by setting it in the printer driver J J z P Unauthorized copy prevention Text Text T Rep S whencopied pont Size points farial m aiT Font style Angi Regular fe A Towi fE awa 7 4 Cancel Help _ Restore Defauits Setting Data security for copying in the printer driver e Select the Data security for copying checkbox You can also enter the text in the Text box e You cannot select the Mask type checkbox at the same time e To print a document protected by gray overprint the machine must be set up correctly Consult an administrator Unauthorized Copy Control Printing a document using Data security for copying
133. per jam occurred Even if the paper jam occurred in the machine the error will not be cleared unless the cover of the finisher is opened and closed Printing with the Finisher O Staple printing will be canceled under the following conditions If the number of staple jobs exceeds maximum For information about the maximum number see Specifications General Settings Guide If a paper size that cannot be stapled is selected For information about pa per sizes that can be stapled see Specifications General Settings Guide If positions other than those fixed for stapling are specified If there are inconsistencies between the orientation in the duplex mode and the staple position If paper sizes are mixed when a different paper size is specified during a print job When staples have run out When feeding paper from the bypass tray When staples have run out and Auto Continue is set printing will continue without stapling after the message has been displayed O When using the optional 2 Tray Finisher or Booklet Finisher following paper sizes can be stapled using the Mixed Size mode A3 D and A4 D B4 D and B5 D 11x17 D and 81 2 x11 D 119 120 Other Print Operations Punch With the optional 2 Tray Finisher installed holes can be punched into printed output Punch Position The specified punch position varies depending on paper feed and print data ori entation The following table shows punc
134. pports bidirectional communications lt BIP e For BIP connection a module including PostScript 3 must be installed in the machine e Only one Bluetooth adaptor or Bluetooth equipped computer can be con nected via BIP e Only JPEG images that can be printed using BIP e User codes are disabled for BIP You cannot print if print functions are restricted e Some printers do not support BIP Printing with Bluetooth Connection To install the printer driver follow the procedure used to install parallel interface Fimportant O To install the printer driver under Windows 2000 XP Professional or Win dows Server 2003 you must have an account that has Manage Printers per mission Log on as an Administrators or Power Users group member F Note O System requirements vary depending on the Bluetooth standard and specifi cations For details see the manuals supplied with each product O For information about setting up Bluetooth under other operating systems or using it with different utilities see the manuals supplied with those operating systems or utilities Printing with Bluetooth Connection g Start 3Com Bluetooth Connection Manager 2 Check that the printer you want to use appears in 3Com Bluetooth Connec tion Manager 3 On the Tool menu click COM port 4 Check that the message Bluetooth Serial Client COMx appears under Client Ports X indicates the COM port number used by Bluetooth Pal A
135. printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See p 53 Ifa Message Appears during Installation Using as a Windows Network Printer Using as a Windows Network Printer Installing the PCL or RPCS Printer Driver To use the print server install the printer driver by selecting Network printer server and then select the Windows 2000 XP Windows Server 2003 or Win dows NT 4 0 shared printer This section assumes that the client has already been configured to communicate with a Windows 2000 XP Windows Server 2003 or Windows NT 4 0 print server Do not begin the following procedure before the client is set up and con figured correctly amp important O To install the printer driver under Windows 2000 XP Professional Win dows Server 2003 and Windows NT 4 0 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member O If you print with a print server connected to the printer using the SmartDe viceMonitor port Recovery Printing and Parallel Printing cannot be used from the client O If you print with a Windows XP or Windows Server 2003 print server notifi cation functions of SmartDeviceMonitor may not be used with the client O If you print with a Windows NT 4 0 print server install the printer driver be fore you connect the p
136. r Although factory default settings are suitable for most printing jobs Printer Fea tures gives you access to a number of settings that control basic printer opera tions Printer Features settings you make are retained even when you turn off the machine For more information about copier features and system settings see Copy Refer ence and General Settings Guide E Press the User Tools Counter key on the control panel 2 Press Printer Features 3 Select the desired item by pressing the tab and then change its settings 2 Note O OK Press to make new settings and go back to previous menus O Cancel Press to return to a previous menu without changing any setting 4 After changing Printer Features settings press Exit to return to the User Tools Counter menu PF Note g You can also exit from the User Tools Counter menu by pressing the Us er Tools Counter key O Changes made to functions remain in effect even if the machine is turned off g You can also exit from the Printer Features menu by pressing Exit in the main menu 125 126 Printer Features Printer Features Parameters List Test Print Multiple Lists You can print the configuration page and error log Config Page You can print the machine s cur rent configuration values Reference For details see p 126 Printing the configuration page Error Log You can print error logs listing all er ro
137. r Driver Help Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings for the WordPad application provided with Windows XP PF Note O The procedure to open the Printing Preferences dialog box may vary depend ing on the application For details see the manuals provided with the appli cation you use O Any settings you make in the following procedure are valid for the current application only General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application E on the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Select Printer list g Make the necessary settings and then click Apply to start printing PP Reference For details see Printer Driver Help 71 72 Setting Up the Printer Driver Windows NT 4 0 Accessing the Printer Properties Making Printer Default Settings The Printer Properties Jkimportant O To change the printer default settings including option configuration settings log on using an account that has Full Control permission Members of the Ad ministrators Server Operators Print Operators and Power Users group
138. r Windows NT 4 0 install ing applications by Auto Run requires administrator permission To install a printer driver by Auto Run log on using an account that has administrator permission g Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts E click Font Manager 2000 4 Follow the instructions on the screen 57 58 Preparing the Machine Using Adobe PageMaker Version 6 0 6 5 or 7 0 Under Windows 95 98 Me 2000 XP Windows Server 2003 or Windows NT 4 0 with Adobe PageMaker you need to copy PPD files to the PageMaker folder PPD files have the ppd extension in the folder DRIVERS PS WIN9X_ME Lan guage DISK1 on the CD ROM The WIN9X_ME folder inside the PS folder is for Windows 95 98 Me Use the folder at this level that is appropriate for the operating system you are cur rently using The third folder Language may be substituted by an appropriate language name Copy the ppd file to the PageMaker folder e For PageMaker 6 0 default installation The directory is C PM6 RSRC PPD4 e For PageMaker 6 5 default installation The directory is C PM65 RSRC USENGLISH PPD4 The USENGLISH may vary depending on your language selection e For PageMaker 7 0 default installation The directory is C PM7 RSRC USENGLISH PPD4 The USENGLISH may vary depending on your language selection P Note O I
139. r printing cer tain items consult with your legal advisor Caution Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure Two kinds of size notation are employed in this manual With this machine refer to the inch version Trademarks Microsoft Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and or other countries Adobe PostScript Acrobat PageMaker and Adobe Type Manager are registered trademarks of Adobe Systems Incorporated PCL is a registered trademark of Hewlett Packard Company Apple AppleTalk EtherTalk Macintosh Mac OS and True Type are registered trademarks of Apple Computer Inc Rendezvous is a trademark of Apple Computer Inc IPS PRINT Printer Language Emulation Copyright 2000 Oak Technology Inc All Rights Re served UNIX is a registered trademark in the United States and other countries licensed exclusively through X Open Company Limited The Bluetooth word mark and logos are owned by the Bluetooth SIG Inc and any use of such marks by Ricoh Company Ltd is under license NetWare is a registered trademark of Novell Inc Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks The proper names of the Windows operating systems are
140. raph ics command from the machine is used to print If you want to print accurately set the printer driver to print without using the graphics command See the printer driver Help Page layout is not as expected Duplex printing is malfunctioning Print areas differ depending on machine used Information that fits on a sin gle page on one machine may not fit on a single page of another machine Adjust the Printable area setting in the Printer Configuration dialog box on the Print Settings tab in the RPCS printer driver See the printer driver Help e Duplex printing cannot be done with paper set in the bypass tray When using duplex printing make settings to use paper from a tray other than the bypass tray e Duplex printing cannot be done with thick paper OHP transparencies or labels specified as the paper type Specify another paper type e Duplex printing cannot be done with a tray for which 1 Sided Copy has been specified as Paper Type on the System Settings menu Change the Paper Type setting for the tray to 2 Sided Copy on the System Settings menu See General Settings Guide Troubleshooting Problem Causes and Solutions When using Win dows 95 98 Me 2000 XP Win dows Server 2003 or Windows NT 4 0 combined printing or book let printing does not come out as expected When using Win dows 95 98 Me 2000 XP Win dows Server 2003 or Windows N
141. rator authentication Network Guide PDF file CD ROM1 Provides information about configuring and operating the printer in a net work environment or using software This manual covers all models and therefore contains functions and settings that may not be available for your model Images illustrations functions and supported operating systems may differ from those of your model Copy Reference Describes operations functions and troubleshooting for the machine s copier function Facsimile Reference lt Basic Features gt Describes operations functions and troubleshooting for the machine s fac simile function Facsimile Reference lt Advanced Features gt Describes advanced facsimile functions such as line settings and procedures for registering IDs Printer Reference this manual Describes system settings operations functions and troubleshooting for the machine s printer function Scanner Reference PDF file CD ROM1 Describes operations functions and troubleshooting for the machine s scan ner function Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD ROM labeled Scanner Driver and Document Management Utility e DeskTopBinder Lite Setup Guide PDF file CD ROM2 Describes installation of and the operating environment for DeskTop Binder Lite in detail This guide can be displayed from the Setup dialog box when DeskTopBinder Lite is i
142. reen 2 Press Print Jobs A list of a print files stored in the machine appears E Press Hold Print Job List A list of a Hold Print files stored in the machine appears FP Note O Depending on the security set tings certain print jobs may not be displayed 4 Select the file you want to delete by pressing it H Press Delete The delete confirmation screen will appear g Press Yes to delete the file After the file has been deleted the file list screen will return P Note O If you do not want to delete the file press No Stored Print Use this function to store a file in the machine and then print it from the computer or the machine s control panel later gt Limitation A Stored Print file cannot be stored if e the total number of Sample Print Locked Print Hold Print and Stored Print files in the machine is over 100 The maximum number varies depending on the volume of data in files e the file contains over 1 000 pages e sent or stored files in the machine contain over 9 000 pages in total PF Note O If a Stored Print file has not been stored properly check the error log on the control panel see p 104 Checking the Error Log O Even after you turn off the ma chine stored documents remain However the Auto Delete Tempo rary Print Jobs or Auto Delete Stored Print Jobs settings are applied first see p 128 System O If the application has a collate op t
143. ress Print Jobs 84x11 814x11 84x11 81x14 81x11 A 4 D gt Paper Tray Status ee ES O 3u ojas ofte U 11 b gt Offline B Job Lists amp Eror Log o Print Jobs Eror Log A list of user IDs whose files are stored in the machine appears 2 Press the user ID whose file you want to print All jobs for the selected user ID will be printed Compete List You cannot select multiple user IDs at the same time Y Note Press 4Prev or VNext to scroll through the list O Press Clear to cancel a selec tion E Press Print All Jobs Select User ID All jobs for the selected user ID will be printed 3338 Compete List ob List Per User iD J 1 1 Print AII Jobs If the selected user ID has multiple types of print jobs the selection screen of the print job type ap pears Printing from List Per User ID 0 Select the desired print job type and then press Yes To print all jobs for the selected user ID select the key then press OK Locked Print Jabs S The confirmation screen appears 2 Note O The confirmation screen does not appear if the selected ID has only one type of print jobs Pro ceed to step H O You cannot select a print job that is not stored under the se lected user ID g If you select Sample Print in cluding multiple files without setting a quantity 1 page less than
144. rical limits functions that cannot be used together or conditions in which a particular function cannot be used Reference This symbol indicates a reference e Keys and buttons that appear on the computer s display Keys that appear on the machine s display panel ae Keys built into the machine s control panel Keys on the computer s keyboard 1 Getting Started Control Panel 13 12 11 1 Indicators Display errors and machine status J Add Staple indicator lJ Add Toner indicator Load Paper indicator Service Call indicator Li Open Cover indicator 84 Misfeed indicator See Control Panel General Settings Guide 2 User Tools Counter key e User Tools Press to change default settings and conditions to your requirements e Counter Press to display or print the total number of copies made 3 Display panel Displays operation status error messag es and function menus See p 6 Display Panel 4 Energy Saver key Press to switch to the Energy Saver mode Note O This key is ineffective during System Settings User Tools operations AJM009S 5 Main power indicator This indicator lights when the main pow er switch is turned on important O Do not turn off the main power switch while the On indicator is lit or blinking Doing so may damage the hard disk 6 On indicator This indicator lights when the opera
145. rint server to the printer g Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory 3 Select an interface language and then click OK The default interface language is English click PCLIRPCS Printer Drivers 5 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next gt G Select the printer driver you want to use in the Select Program dialog box You can select several printer drivers E click Next gt 33 34 Preparing the Machine g Select the Printer Name check box to select the printer models you want to use The printer name can be changed in the Change settings for Printer Name box g Double click the printer name to display the printer settings The details shown in Comment Driver and Port vary depending on the operating system printer model and port O Click Port and then click Add 11 Click Network Printer and then click OK 12 Double click the computer name you want to use as a print server in the Browse for Printer window 13 Select the printer you want to use and then click OK 14 Check that the port of the selected printer is displayed in Port 15 Configure the user
146. rinter driver under Windows 2000 XP Professional Windows Server 2003 and Windows NT 4 0 you must have an account that has Man age Printers permission For this log on as an Administrators or Power Users group member g Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory g Select an interface language and then click OK The default interface language is English Click PCLIRPCS Printer Drivers g The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next gt 6 Select a printer driver you want to use in the Select Program dialog box You can select several printer drivers u Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box g Double click the printer name to display the printer settings F Note O The details shown in Comment Driver and Port vary depending on the operating system printer model and port E click Port and then click Add O Click SmartDeviceMonitor and then click OK click IPP Using the SmartDeviceMonitor for Client Port 12 In the Printer URL box enter http printer s address printer as the printer
147. rs that occurred during printing The most recent 30 errors are stored in the error log If a new er ror is added when there are 30 er rors already stored the oldest error is deleted However if the oldest error belongs to one of the follow ing print jobs it is not deleted The error is stored separately until the number of those errors reaches 30 You can check any of these print jobs for error log information e Sample Print e Locked Print e Hold Print e Stored Print The records of Auto Job Cancel and jobs canceled manually from the control panel can be printed Menu List You can print a Menu List showing the machine s function menus PCL Config Font Page You can print the current configu ration and installed PCL font list PS Config Font Page You can print the current configu ration and installed PostScript font list PF Note O This menu can be selected only when the optional PostScript 3 unit is installed PDF Config Font Page You can print the current configu ration and installed PDF font list Note O This menu can be selected only when the optional PostScript 3 unit is installed Hex Dump You can print in the Hex Dump mode Printing the configuration page E Press the User Tools Counter key on the control panel The User Tools Counter menu ap pears 2 Press Printer Features The Printer Features menu ap pears PS Config
148. s tem Set paper size using the control panel 2 Reference For printer driver settings see the printer driver Help E Press the User Tools Counter key on the control panel 2 Press System Settings g Press the Tray Paper Settings tab 4 Press VY Next to scroll through the list 5 Press Printer Bypass Paper Size g Press Custom Size If a custom size is already set press Change Size 7 Press Vertical Getting Started 8 Enter the vertical size of the paper using the number keys and then press lt 3 94 11 69 gt ET lt 5 83 23 62 gt g Press Horizontal 10 Enter the horizontal size of the paper using the number keys and then press 11 Press OK The paper sizes entered are dis played 12 Press OK E Press the User Tools Counter key Setting Thick Paper or OHP Transparencies PF Note O The following procedures are not required if you select Driver Com mand from Bypass Tray Setting Pri ority in System of Printer Features see p 128 System In that case set the paper size using the printer driver O If you select Machine Settings from Bypass Tray Setting Priority in Sys tem of Printer Features see p 128 System the settings made using the control panel have priority over the printer driver settings O If the printer driver is not used se lect Machine Settings from Bypass Tray Setting Prior
149. s have Full Control permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use 3 On the File menu click Properties The printer properties dialog box appears F Note O When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears 0 Make the necessary settings and then click OK Y Note O Settings you make here are used as the default settings for all applications P Reference For details see Printer Driver Help Making Printer Default Settings Default kimportant O To change the printer default settings including option configuration settings log on using an account that has Full Control permission Members of the Ad ministrators Server Operators Print Operators and Power Users groups have Full Control permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users g On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use RPCS Ac
150. s NT SmartDeviceMonitor for Admin has the following functions to check e printer supplies such as paper or toner e results of print jobs executed from the computer Fe Reference For information about the operations of the system administrator see Net work Guide For information about using SmartDeviceMonitor for Admin see Smart DeviceMonitor for Admin Help Software and Utilities Included on the CD ROM SmartDeviceMonitor for Client SmartDeviceMonitor for Client has the following functions We recommend that users install this application e Printing in a peer to peer network using TCP IP or IPP from Windows 95 98 Me 2000 XP Windows Server 2003 and Windows NT 4 0 e Constantly monitoring the status of devices on the network using TCP IP and IPX SPX File path SmartDeviceMonitor for Client is stored in the following folder on the CD ROM NETWORK DEVMON CLIENT DISK1 Operating system Protocol stack Windows 95 98 Me TCP IP provided with Windows 95 98 Me IPX SPX provided with Windows 95 98 Me NetWare Client provided with Windows 95 98 Me Novell Client provided with Windows 95 98 Me Windows 2000 TCP IP provided with Windows 2000 IPX SPX provided with Windows 2000 NetWare Client provided with Windows 2000 Novell Client provided with Windows 2000 or NT Windows XP TCP IP provided with Windows XP IPX SPX provided with Windows XP NetWare Client provided with Windows
151. s Printing port Network connections can be established through Ethernet IEEE 802 11b and IEEE 1394 IP over 1394 Available ports are determined based on the combination of Windows operating system version and connection method used SmartDeviceMonitor for Client SmartDeviceMonitor for Client SmartDeviceMonitor for Client SmartDeviceMonitor for Client TCP IP TCP IP TCP IP TCP IP IPP IPP IPP IPP lt Standard TCP IP lt Standard TCP IP lt LPR J LPR UPR Windows 95 98 Me Windows 2000 Windows XP Windows NT 4 0 Server 2003 AJO011S Windows 95 98 Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port IEEE 1394 IP over 1394 None Windows Me Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port IEEE 1394 IP over 1394 SmartDeviceMonitor for Client port 19 20 Preparing the Machine Windows 2000 Connection Method Available Ports Ethernet IEEE 802 11b IEEE 1394 IP over 1394 Windows XP Connection Method SmartDeviceMonitor for Client port Standard TCP IP LPR port None Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port Standard TCP IP LPR port IEEE 1394 IP over 1394 SmartDeviceMonitor for Client port Standard TCP IP Windows Server 2003 Connection Method Available Ports Eth
152. s turned off during Spool Printing spooled jobs will be deleted Therefore do not turn the power to the computer or machine off during Spool Printing Limitation O If data is sent to the machine using other protocols besides diprint lpr ipp and smb Spool Printing cannot be performed O Up to a maximum of 150 jobs at once can be spool printed P Note O Printing the first page with Spool Printing will be slow O The computer requires less print processing time when large amounts of data are spooled Setting Spool Printing Spool Printing can be set using telnet or Web Image Monitor e Using Web Image Monitor See Network Guide or Help for more information e Using telnet Type in spoolsw spool on to set Spool Printing See Network Guide for more information about telnet Viewing a list of spool jobs on the display panel If Spool Printing is set a list of spooled jobs can be viewed on the display panel screen Press the Printer key and then press Spooling Job List A list of spooled jobs appears e Deleting jobs Select files to be deleted and then press Delete PF Note O If Spool Printing is not set you cannot select Spooling Job List Viewing Deleting spool jobs in Web Image Monitor Start Web Image Monitor and enter the machine s IP address in the address bar This displays the top page For more information see Network Guide 99 100 Other Print Operations Form Feed This s
153. side e STB Down Note O Default ACK Outside Parallel Communication Speed Specifies the communication speed of the parallel interface If the speed is too high data may not be transferred smoothly If this happens change the setting to Standard e High Speed e Standard Y Note O Default High Speed Selection Signal Status Specifies the signal level of the par allel interface e High e Low PF Note O Default High Input Prime Specifies whether the prime signal is active or inactive when an input prime signal is sent Normally you do not need to change this setting e Effective e Invalid Note O Default Invalid e Bidirectional Communication Specifies for instance how a print er connected to the parallel inter face responds to a status request If you experience problems using an other manufacturer s printer set this to Off 4 Limitation O If set to Off asynchronous com munication will not work e On e Off Note O Default On Signal Control Specifies how to handle any errors that occur when printing from a computer Normally you do not need to change this setting e Job Acceptance Priority e Printer Priority P Note O Default Job Acceptance Priority 159 160 Appendix Precautions when using Windows Server 2003 Precautions When Using the Terminal Server Mode Certain printer driver functions are disabled Disabled functions ar
154. sparency color letterhead preprinted prepunched labels bond cardstock plainorrecycled orientation landscape portrait Specifies the feed direction of the paper outbin inner lower optionaloutputbin Specifies the output tray finishershift finisherproof finisherbooklet sequentialstack upper paper a3 jisb4 a4 jisb5 a5 a6 ledger Specifies the paper size legal letter halfletter executive fgl foolscap folio custom punch off leftport leftland topport Specifies the punch position topland rightport rightland qty Number of collated sets 1 999 Specifies the number to collate resolution value of resolution 200 300 600 Specifies the resolution for printing staple off lefttopslantport lefttopslantland Specifies the staple position lefttopvertport lefttopvertland left2port left2land right2port right2land righttopvertport righttopvertland righttopslantport righttopslantland righttophorizport righttophorizland top2port top2land lefttophorizport lefttophorizland booklet lefttop righttop tray all tray1 tray2 tray3 tray4 bypass Specifies the input tray 141 142 The Functions and Settings of the Machine Settings that can be used with PostScript 3 The following PostScript 3 settings can be used with the machine 2 Note O Depending on a type of printer drivers different items may be displayed Settings Selectable Items Collate Off On D
155. ss Complete List to switch to the List Per User ID screen O To store files in the machine you can use the Document Server as well as Sample Print Locked Print Hold Print or Stored Print See p 135 Using the Document Server 83 84 Other Print Operations Sample Print Use this function to print only the first set of a multiple set print job After you have checked the result remain ing sets can be printed or canceled us ing the machine s control panel This can reduce misprints due to mistakes in content or settings 9 Limitation g A Sample Print file cannot be stored if e the total number of Sample Print Locked Print Hold Print and Stored Print files in the machine is over 100 The maximum number varies depending on the volume of data in files e the file contains over 1 000 pages e sent or stored files in the machine contain over 9 000 pages in total PF Note g If a Sample Print file has not been stored properly check the error log on the control panel see p 104 Checking the Error Log O Even after you turn off the ma chine stored documents in the ma chine remain However the Auto Delete Temporary Print Jobs or Auto Delete Stored Print Jobs settings are applied first see p 128 System O If the application has a collate op tion make sure it is not selected before sending a print job By de fault Sample Print jobs are auto matically collated by the printer dr
156. t O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users g On the Start menu click Printers and Faxes The Printers and Faxes window appears 2 Click the icon of the printer you want to use 3 On the File menu click Properties The printer properties dialog box appears 2 Note O When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears 0 Make the necessary settings and then click OK Y Note O Settings you make here are used as the default settings for all applications P Reference For details see Printer Driver Help 70 RPCS Accessing the Printer Properties Making Printer Default Settings Printing Preferences Fimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users g On the Start menu click Printers and Faxes The Printers and Faxes window appears 2 Click the icon of the printer you want to use E on the File menu click Printing Preferences The Printing Preferences dialog box appears 0 Make the necessary settings and then click OK Y Note O Settings you make here are used as the default settings for all applications PP Reference For details see Printe
157. t jobs that sent from a computer 7 Spooling Job List Press to display spooled jobs 8 Paper Tray Status indicators The paper tray settings appear O When the power is turned on the copier display is shown This is a factory default This initial setting can be changed See User Tools System Set tings General Settings Guide Getting Started User Authentication When user authentication User Code Authentication Basic Authentication Windows Authentication LDAP Au thentication or Integration Server Au thentication is set the authentication screen is displayed Unless a valid user name and password are entered oper ations are not possible with the ma chine Log on to operate the machine and log off when you are finished op erations Be sure to log off to prevent unauthorized users from using the machine PF Note O Consult the User Administrator about your login user name pass word and user code For details about the various types of user au thentication consult the appropri ate administrators O For user code authentication enter a number that is registered in the Address Book as a login user name as the user code User Code Authentication Using the Control Panel When user authentication is set the following screen appears 0 To use the following function s enter user code with the Enter a user code eight digit and then press User Code Authenticat
158. t style Angle E Regular e r F Outline T Text only se esko Eek e eip _ Restore Defauits Setting Mask type in the printer driver e Select a pattern from Mask type and then enter text in the Text box Note O You can set only Text but Mask type and Text must be set together Printing a document using Mask type 1 2 3 Ww OY Fy WY Go De oN ee w AJLO31S 1 The print preview of the pattern 2 The document is copied scanned and text you have set is displayed or stored in this machine or another copier multifunction machine 3 The pattern and text you have set appear Reference For details about setting Mask type see Printer Driver Help 9 Limitation O Only the RPCS printer driver is supported O Printing at 200 dpi is not possible O You cannot partially embed patterns and text strings in a document Unauthorized Copy Control P Note O Due to the effects of the settings the results of copying scanning and saving documents in the document server may vary depending on the machine model and setting conditions O Printing with background patterns and text may be slower than normal printing Important Notice e Ricoh does not provide warranty regarding the appearance of print patterns and other copy protection features The appearance of the print pat
159. tall SmartDeviceMonitor for Client before installing the printer driver when using the SmartDeviceMonitor for Client port g Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory 3 Select an interface language and then click OK The default interface language is English 4 Click SmartDeviceMonitor for Client Admin 5 The SmartDeviceMonitor for Client installer starts g The software license agreement appears in the License Agreement dialog box After reading through its contents click I accept the agreement and then click Next gt 7 Click SmartDeviceMonitor for Client and then click Next gt The SmartDeviceMonitor for Client installer starts g Follow the instructions on the display to install SmartDeviceMonitor for Client E click Finish If you are required to restart the computer after installing SmartDeviceMon itor for Client restart the computer Note O To stop installation of the selected software click Cancel before installa tion is complete 23 24 Preparing the Machine Installing the PCL or RPCS Printer Driver TCP IP kimportant O To install this printer driver under Windows 2000 XP Professional Win dows Server 2003 and Windows NT 4 0 you must have an account that has Manage Pri
160. ter driver is not installed follow the plug and play instructions of the printer to install it from the supplied CD ROM g Turn off the power of the machine 2 Connect the machine to the computer using the USB cable Connect the USB cable firmly 3 Turn on the power of the computer 41 Preparing the Machine 0 In the Found New Hardware Wizard display click Search for a suitable driver for my device recommended and then click Next gt B Insert the CD ROM into the CD ROM drive P Note O If Auto Run starts click Cancel and then Exit E2 O To disable Auto Run press the left Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM g Select the Include this location in the search check box under Search for the best driver in these location and then click Browse to select the printer driver lo cation If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS WIN2K_XP Language DISK1 e PCL 5e D DRIVERS PCL5E WIN2K_XP Language DISK1 e PCL6 D DRIVERS PCL6 WIN2K_XP Language DISK1 e PostScript 3 D DRIVERS PS3 WIN2K_XP Language DISK1 7 Check the printer driver location and then click Next gt 8 Click Continue E click Finish If installation is successful the icon of the printer connected to the USB001 port is added to the Pri
161. terns and the performance of Unauthorized Copy Control may vary depending on the quality of paper used and the machine model and settings e Ricoh takes no responsibility for any damages sustained in connection with use of or inability to make use of Unauthorized Copy Control print patterns 79 Other Print Operations Using the Print Job List Print files stored in the machine can be printed You can select the print files from the Complete List or List Per User ID screen The screen that appears depends on the Initial Print Job List setting made under Printer Features System Selecting the Initial Print Job List For the print job list select one of the two display types e Complete List displays a list of saved print jobs e List Per User ID displays a list of user IDs Reference For details about list types see p 81 Displaying a Print Job List g Press the User Tools Counter key The User Tools Counter menu appears 2 Press Printer Features The Printer Features menu appears E On the System tab press Initial Print Job List 22 FEB 2006 16 0 D Printer Features z Select one ofthe following tems E List Test Prit Maintenance sm Host Interface PCL Menu PS Menu Print Emor Report Jor Co Dette Stored Print Jobs fe Auto Continue Jor intial Print Job List J eermrete rist Memory Overflow Do not Print Memory Usage JFrame Priorty
162. timeout period e 10 seconds e 15 seconds e 20 seconds e 25 seconds e 60 seconds Note O Default 15 seconds PCL Menu Orientation You can set the page orientation e Portrait e Landscape Note O Default Portrait Form Lines You can set the number of lines per page e 5to128by1 Note O Default e Metric version 64 e Inch version 60 Font Source You can set the storage location of the default font e Resident e RAM e HDD e SD Note O Default Resident O RAM HDD and SD can be se lected only when fonts have been downloaded to the ma chine 4 Font Number You can set the ID of the default font you want to use e 0to63by 1 Note O Default 0 e 4 4 4 Point Size You can set the point size you want to use for the selected font e 4 00 to 999 75 by 0 25 Note O Default 12 00 O This setting is effective only with variable space fonts Font Pitch You can set the number of charac ters per inch for the selected font e 0 44 to 99 99 by 0 01 Note O Default 10 00 O This setting is effective only with fixed space fonts Symbol Set You can specify the set of print characters for the selected font The available options are as fol lows Roman 8 ISO L1 ISO L2 ISO L5 PC 8 PC 8 D N PC 850 PC 852 PC8 TK Win L1 Win L2 Win L5 Desktop PS Text VN Intl VN US MS Publ Math 8 PS Math VN Math Pifont Legal ISO 4 ISO
163. tion switch is turned on 7 Operation switch Press to turn the power on the On indi cator goes on Press again to turn the power off the On indicator goes off 8 Clear Stop key e Press to cancel the entered data e Press to stop printing if the Printer screen is displayed 9 Enter key Press after entering a value Getting Started 10 Number keys Press to enter a value for various settings 11 Function keys Press to switch between the Copy Document Server Fax Printer and Scanner screens The indicator for the selected function lights 12 Function status indicators These show the status of the above func tions e Green the function is active e Red the function has been interrupt ed 13 Data In indicator The Data In indicator shows the status of data reception from a computer e This indicator blinks when data is be ing received e This indicator lights when there is data remaining to be printed Display Panel This section describes configuration using the display panel when the printer function is selected kimportant O The machine switches to offline when you make settings when the machine is online After you complete the setting the machine switches to online au tomatically an item by pressing it lightly O Keys dimmed for example
164. tional finisher installed op tions may not be set up correctly in the printer driver Correct the printer driver s option settings For details see the printer driver Help If Auto Continue occurs on the first set Collate will be canceled If forced printing occurs on the first set Collate will be canceled If a document with mixed paper sizes or sizes larger than A4 8 2 x 11 is set it can only be collated even if Rotating Collate has been selected If the following functions are selected Collate or Shift Collate will be applied even if Rotating Collate is selected e Covers e Slip Sheet When Rotating Collate has been selected printing speed will be slower than with other collate functions When setting Collate in the printer driver settings make sure that a collate option is not selected in the application s print settings If a collate option is selected printing will not be as intended O The Rotating Collate function requires two paper trays containing same size paper but in different orientations P Reference For information about paper sizes and the number of sets you can use Collate Rotating Collate and Shift Collate with in every option see Copy Reference For printing methods see the printer driver Help 115 116 Other Print Operations Printing with the Finisher You can collate staple or punch holes in printed paper by installing the optional finisher Make sure you read the following precau
165. tions when using the optional finisher P Reference For information about optional finishers see General Settings Guide To use the staple function see p 117 Staple To use the punch function see p 120 Punch Be sure to make settings for options installed on the machine in the printer drivers Reference To make settings for options in the printer drivers see p 54 Making Op tion Settings for the Printer Be sure to set the paper size and paper orientation in the printer driver when using duplex printing booklet combine layout staple and punch functions Fe Reference For details about duplex printing booklet and layout see the printer driver Help To use the staple function see p 117 Staple and the printer driver Help To use the punch function see p 120 Punch and the printer driver help PF Note O Depending on the application print settings may not be enabled and printed output may not be as expected When setting staple or collate in the printer driver make sure that the Collate check box is cleared in the application s Print dialog box If Collate is enabled in the application printing will not be as intended Printing with the Finisher Staple With the optional finisher installed sets can be stapled individually when print ing multiple sets Staple Position The specified staple position varies depending on paper size type quantity and feed orientat
166. to clear settings for the next user a e 2 Preparing the Machine Quick Install Windows 95 98 Me 2000 XP Windows Server 2003 and Windows NT 4 0 users can easily install this software using the CD ROM provided Using Quick Install the PCL printer driver and or RPCS printer driver and SmartDeviceMonitor for Client is installed under network environment and TCP IP port will be set Fimportant O To install printer driver under Windows 2000 XP Professional Windows Server 2003 and Windows NT 4 0 you must have an account that has Man age Printers permission Log on as an Administrator O If you connect using USB refer to p 38 Installing the Printer Driver Using USB and install the printer driver g Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory 3 Select an interface language and then click OK The default interface language is English O click quick Install The software license agreement appears in the License Agreement dialog box 5 After reading the agreement click I accept the agreement and then click Next gt g Select the machine model you want to use in the Select Printer dialog box For network connection via TCP IP select the machine whose IP address is displayed in Connect To
167. ttings tab Press VNext to scroll through the list Press Printer Bypass Paper Size 7 OCT 21 17 58 System Settings Select one of the following default settings General Features J Tray Paper Settings Timer Settings interface Settings Paper Type LCT jie Display 2 Sided Copy Auto Paper Select On Cover Sheet Tray ott Slip Sheet Tray oft Printer Bypass Paper Size Mo O Select the paper size P Note Press 4Previous or Y Next to scroll through the list O When loading thick paper or OHP transparencies select paper size and paper type For details see p 16 Setting Thick Paper or OHP Trans parencies Press OK Press the User Tools Counter key Setting Paper on the Bypass Tray Setting Custom Size Paper Y Note O The following procedures are not required if you select Driver Com mand from Bypass Tray Setting Pri ority in System of Printer Features see p 128 System In that case set the paper size using the printer driver O If you select Machine Settings from Bypass Tray Setting Priority in Sys tem of Printer Features see p 128 System the settings made using the control panel have priority over the printer driver settings O If the printer driver is not used se lect Machine Settings from Bypass Tray Setting Priority in System of Printer Features see p 128 Sy
168. ucture mode De pending on the access point client access may be limited by MAC address Also check there are no problems in transmission between access point and wired clients and between access point and wireless clients Confirm the orange LED is lit and the green LED is lit or blinks during transmission Is the wireless LAN being used in the ad hoc mode Turn the main power off and back on See Turning On the Power General Settings Guide Otherwise configure Network in Interface Settings in System Set tings See Setting Up the Machine on a Network Network Guide Did you change the option settings on the machine When using the RPCS printer driver on Windows 2000 Windows XP Windows Server 2003 and connecting with IEEE 1394 an error may occur if you change the option settings on the machine In this case follow the procedure below Unplug the IEEE 1394 interface cables connected to the computer Run the utility tool for the IEEE 1394 interface board which is stored in the following path on the CD ROM Printer Drivers and Utilities UTILITY 1394 Fe Reference For more information about using the utility tool for IEEE 1394 see the README file in the same directory on the CD ROM Restart the computer Connect the computer to the machine using the IEEE 1394 in terface cables Is the weekly timer set Print cannot be performed from the printer driver The
169. ument 6 r5 E E Ja 1 Per User ID Displays List Per User ID 2 Complete List Displays all files stored in the ma chine 3 Locked Print Job List Displays only Locked Print files stored in the machine See p 87 Locked Print 4 Sample Print Job List Displays only Sample Print files stored in the machine See p 84 Sam ple Print 5 Hold Print Job List Displays only Hold Print files stored in the machine See p 90 Hold Print 6 Stored Print Job List Displays only Stored Print files stored in the machine See p 93 Stored Print 7 User ID Date Time and File Name display Displays the time when the instruc tion to print the stored files was en tered User ID and the file names 8 4Prev V Next If the list of files does not fit on the screen scroll down to view the list 9 Exit Returns to the Printer screen AJMO06S 8 10 Details Displays details about a selected file 11 Select All Jobs Selects all files stored in the machine 12 Clear All Clears all selections 13 Print Prints a selected file 14 Delete Deletes a selected file Using the Print Job List List Per User ID If you select List Per User ID from Initial Print Job List see p 80 Selecting the Initial Print Job List the following screen appears Print Jobs a ri
170. un If you still want to install the printer driver use Add Printer See p 53 If a Message Appears during Installation 45 46 Preparing the Machine Installing the Printer Driver Using IEEE 1394 SCSI print The printer drivers can be installed from the supplied CD ROM provided with this machine kimportant O Quit all applications currently running and do not print during installation O Do not connect IEEE 1394 or USB devices to the computer or turn on another printers during installation O Before uninstalling the printer driver check that the IEEE 1394 interface cable is disconnected from the computer O SCSI print must be set to active from the control panel For details see Net work Guide O This machine can receive print data from one computer at a time only An message may appear if jobs from different computers collide O If jobs collide the first received is printed first O When the printer driver is properly installed connecting or disconnecting the optional IEEE 1394 cable causes the printer icon to change Windows 2000 P Note O If Found New Hardware Wizard appears every time the computer is started or the cable is connected disable the device To install another printer driver af ter setting the 1394_00n port click 1394_00 as a port during the printer driver installation O Installing this printer driver requires Administrators permission Log on us ing an acc
171. under an operating system that supports SCSI print disable the device by following the procedure below When the Found New Hardware Wizard dialog box appears check that This wizard helps you install software for Unknown is displayed select the Install from a list on specific location Advanced check box and then click Next gt When the message Please choose your search and installation option appears clear all check boxes from Search for the best driver in these loca tions and then click Next gt When the message The wizard could not find the software on your computer for appears click OK When the message Cannot Install this Hardware appears select the Don t prompt again to install the software check box and then click Finish 49 50 Preparing the Machine Printing with Bluetooth Connection Supported Profiles SPP HCRP e A maximum of two Bluetooth adaptor or Bluetooth equipped computers can be connected at the same time using the Bluetooth interface one by SPP one by HCRP e When connecting more than one Bluetooth adaptor or Bluetooth equipped computer at the same time the first device that establishes connection is se lected When selecting the connection between the other devices cancel the first established connection e Conditions for bidirectional communications e SPP connection does not support bidirectional communications e HCRP connection su
172. ust be installed next For infor mation about how to install the printer driver see p 17 Preparing the Machine Connecting to the Ethernet Interface The network interface board supports 10 BASE T or 100 BASE TX connec tions kimportant O Before making the connection touch the metallic part to ground yourself g Attach the supplied ferrite core to the end of the Ethernet cable AJL014S 2 Turn off the main power switch fimportant O Make sure the main power is off See Turning On the Power General Settings Guide 3 Connect the Ethernet cable to the 10 BASE T 100 BASE TX port AJL019S 4 Turn on the main power switch 1 2 AJM005S 1 Indicator green Remains green when the machine is properly connected to the network 2 Indicator yellow Turns yellow when 100 BASE TX is operating Turns off when 10 BASE T is operating Setting Paper on the Bypass Tray Setting Paper on the Bypass Tray This section gives instructions for set ting paper on the bypass tray Use the bypass tray to print onto OHP trans parencies labels thick paper and en velopes that cannot be loaded in the paper tray kimportant O The following functions are disa bled when printing from the by pass tray e Duplex printing e Auto Tray Select e Auto Tray Switching e Rotating Collate e Staple when the optional unit is installed e Punch when the optional unit is installed O Whe
173. white coloured im ages as blank Edge Smoothing You can set to smoothen the edges of printed characters e On e Off Note O Default On O If you print either photo or half tone graphic images select Off Toner Saving You can save a toner e On e Off Y Note O Default Off e XA Printer Language You can specify the printer lan guage e Auto e PCL e PS e PDF Note O Default Auto O This menu appears only when the PostScript 3 unit optional is installed Sub Paper Size You can enable the Auto Substitute Paper Size A4 lt gt LT feature e Auto e Off Note O Default Off Page Size You can select the default paper size e 11x17 e 8 gt x 14 8 gt x 11 e 51 2 x 81 2 e 7 4x 101 2 e 8x13 e 81 2 x13 e 8 4x 13 e A3 e B4JIS e A4 e B5JIS e A5 e A6 e Custom Size Note g Default e Metric version A4 e Inch version 8 gt x 11 Letterhead Setting re You can rotate original images when printing When printing original images are always rotated by 180 degrees Therefore output might not be as expected when printing onto let terhead or preprinted paper re quiring orientation Using this function you can specify image ro tation e Off e Auto Detect e On Always Y Note O Default Off O When set to Off original images are rotated by 180 degrees O When set to Auto Detect the machine detects a letterhead
174. wing explains how to make settings for the WordPad application provided with Windows 95 98 Me PF Note O The procedure to open the printer properties dialog box may vary depending on the application For details see the manuals provided with the application you use O With some applications the printer driver settings are not used and the ap plication s own default settings are applied O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application E on the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Name list and then click Properties The printer properties dialog box appears 3 Make the necessary settings and then click OK 0 Click OK to start printing 2 Reference For details see Printer Driver Help 67 68 Setting Up the Printer Driver Windows 2000 Accessing the Printer Properties Making Printer Default Settings The Printer Properties kimportant O To change the printer default settings including option configuration settings log on using an account that has Manage Printers permission Members of the Administrators and Power Users groups have Manage Printers permission by default O You cannot change the printer defau
175. without setting a quantity 1 page less than the minimum number of all settings is applied O When the number of set quantity is changed the changed quantity is applied to all selected print files J You can enter up to 999 sets Press Clear Stop to correct any entry mistakes E Press Yes The remaining sets are printed kimportant O When printing is completed the stored file will be deleted P Note Press No to cancel printing g To stop printing after printing has started press Exit and then press Job Reset The file is deleted O Remaining print jobs are print ed before the Sample Print job Deleting Sample Print Files If you are not satisfied with the sam ple printout you can delete the Sam ple Print file revise it and print it again until the settings are suitable g Press the Printer key to display the Printer screen 2 Press Print Jobs A list of the print files stored in the machine appears E Press Sample Print Job List A list of Sample Print files stored in the machine appears Note O Depending on the security set tings certain print jobs may not be displayed 4 Select the file you want to delete by pressing it E Press Delete The delete confirmation screen will appear g Press Yes to delete the file After the file has been deleted the file list screen will return Note O If you do not want to delete the file press No
176. y and the data format selected on the dis play panel is TBCP Note O Default TBCP Resolution You can set the print resolution in dots per inch e 300 dpi e 600 dpi 2 Note O Default 600 dpi PDF Menu This menu appears only when the op tional PostScript 3 Unit is installed Change PDF Password Set the password for the PDF file executing PDF Direct Print e Current Password e New Password e Confirm New Password A password can be set using on the Web Image Monitor but in this case the password information is sent through the network If security is a priority set the password using this menu from the Control Panel Note O Default Not Set PDF Group Password Set the group password already specified with DeskTopBinder Lite e Current Password e New Password e Confirm New Password A password can be set using on the Web Image Monitor but in this case the password information is sent through the network If secu rity is a priority set the password using this menu from the Control Panel Note O Default Not Set K gt Resolution You can set the print resolution in dots per inch e 300 dpi e 600 dpi PF Note O Default 600 dpi K gt a 6 Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine s hard disk allowing you to edit and print as and when you want 9 Limitation O Appli

Ricoh 3045 All in One Printer User Manual

Contents

Download Pdf Manuals

Related Search

Related Contents