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Panasonic KX-FP81AL Fax Machine User Manual

1. To add other stations repeat steps 4 and 5 up to 20 stations 6 Press DIRECTORY PROGRAM to exit the program Erasing a stored station in the broadcast memory 1 Rotate EASY DIAL until the following is Press SET displayed 2 Press DIRECTORY PROGRAM Example Bob e To delete other stations repeat steps 4 to 6 3 Press tt to select DELETE Press DIRECTORY PROGRAM to 4 Rotate EASY DIAL until the desired name exit the program is displayed Display Example Dick e To cancel erasing press STOP K8 5 Press SET O on EASY DIAL DIRECTORY PROGRAM STOP Ce 100 DELETE OK ii YES SET NO STOP 38 Sending Faxes Sending to pre programmed parties in the broadcast memory The same document will be sent to the specific parties whose numbers are stored in broadcast memory The fax memory capacity for transmission is approx 25 pages based on the ITU T No 1 Test Chart in standard resolution p 89 1 Insert the document FACE DOWN f necessary press RESOLUTION repeatedly to select the desired setting p 32 2 Rotate EASY DIAL until the following is displayed Display lt BROADCAST gt 3 Press e The document will be fed into the unit and scanned into memory The unit will then transmit the data to each station calling each number sequentially e After transmission the stored document will be erased automatically and th
2. DENG SEE Jan 20 2000 09 19am YOUR LOGO YOUR FAX NO NO OTHER FACSIMILE START TIME USAGE TIME MODE PAGES RESULT CODE 01 2345678 Jan 20 09 18AM 06 51 SND 10 02 04 05 COMMUNICATION ERROR 43 UH Communication Error code message p 74 Journal report The unit stores the 30 most recent fax communication results When a new communication occurs the oldest communication result will be erased To print manually see page 88 To print automatically after every 30 new fax communications activate feature 22 p 69 Sample of a journal report Jan 25 2000 11 22AM YOUR LOGO YOUR FAX NO OTHER FACSIMILE START TIME USAGE TIME MODE PAGES RESULT 3332222 Jan 21 07 14AM 00 45 SND 01 OK 02 9998765 Jan 21 08 17AM 00 58 RCV 02 OK 03 2345678 Jan 21 09 18AM 00 48 RCV 01 OK ka Q6 45 SND 10 02 04 05 COMMUNICATION ERROR 43 SND 05 OK K Communication Error code message p 74 34 Sending Faxes Sending a fax with the voice guide KX FP85 only Press HELP twice Display 1 SEND GUIDE Press single beep is heard and the unit grabs the document Press DIGITAL SP PHONE and dial the fax number You can also use the handset When a fax tone is heard press FAX START 3 Insert the document FACE DOWN until a Sending from memory Voice guide To transmit insert the document face down until you hear the beep Press the speaker phone button
3. 1 Press gt or lt a to move the cursor to the position to the right of where you want to insert the character 2 Press MUTE Insert to insert a space and enter the character To select characters with the dial keypad Pressing the dial keys will select a character as shown below RECALL Hyphen button To insert a hyphen MUTE Insert button To insert one character or one space STOP Delete button To delete a character gt key To move the cursor to the right To enter another character using the same number key move the cursor to the next space lt key To move the cursor to the left To select characters using the EASY DIAL Instead of pressing the dial keys you can select characters using the EASY DIAL 1 Rotate EASY DIAL until the desired character is displayed 2 Press Bb to move the cursor to the next space e The character displayed in step 1 is inserted 3 Return to step 1 to enter the next character Display order of characters Capital 7 alphabet 2 EASY DIAL G N Rotating to Lower case Number the right alphabet A gt Rotating to S a the left ON of Symbol Setup Setting your facsimile telephone number 1 Press MENU Display 1 SYSTEM SET UP Display gt a 2 Press 8 then 0 3 ce O B G YOUR FAX NO 8 Press i 0 CI SC on NO L Enter your facsimile telephone number up to RECALL EA
4. until the desired feature is displayed Press SET 1 2 Programming table cont Display amp Feature Settings How the unit operates 100 RING DETECTION If you subscribe to a Distinctive Ring Service from your telephone company activate this feature RCV REDUCTION If the size of the document sent by the other party is as large as or larger than the recording paper the unit can reduce and print the document Select the desired reduction rate NORMAL DARKER LCD CONTRAST To adjust the display contrast FAX ACTIVATION If you use an extension telephone and wish to use it to receive a fax activate this feature and enter the code p 47 e This code is also used to receive a voice message and a fax in the same call p 45 KX FP81 only ON The 70 CODE x 9 Rotate until the desired setting is displayed 5 Press SET 6 Press MENU Note eStep 4 may be slightly different depending on the feature eSee page 66 for more details See page 50 for details e f most of document sent from the other party are as long as your recording paper and they have a long heading using a few lines we recommend selecting 86 NORMAL For normal contrast DARKER Used when the display contrast Is too light Follow steps 1 3 above Rotate to select ON Press Enter your code from 2 to 4 digits using 0 9 and x Press Press MENU e Do no
5. 23 Sending faxes 32 Storing 22 24 ECM selection Feature 68 72 Enlarge copy 54 55 Error messages 74 76 Extension telephone 47 49 Facsimile telephone number Feature 03 18 67 FaxAbility 000 006 50 Fax activation code Feature 41 70 Fax auto redial 33 FAX ONLY mode 40 43 FAX ONLY ring count Feature 06 67 Fax pager Feature 70 73 Fax Stream Duet 50 Fax voice guidance Feature 47 71 Fax voice guide 35 Feature programming 66 73 Feeder pressure 83 HILA 8 86 87 Friendly reception Feature 46 42 71 Greeting message Message transfer Feature 61 65 TAD FAX maam awa a 55 57 TEL FAX 60 00 we oe 46 47 56 HELP button 9 Hyphen button 22 23 Incoming message monitor Feature 67 72 Ink film 0006 8 86 87 Insert button 16 17 JOINS eara pr ees MATTER EGAY NG 82 83 Journal report Feature 22 34 69 88 List Report Broadcast programming 88 Broadcast sending 39 Caller ID 28 69 88 Journal 34 69 88 Power down 81 Printer test 88 Sending 34 67 Setu
6. e The remote access code on your answering machine is messages on the answering the same as your fax activation code Set a different machine from a remote number for features 12 p 68 and 41 p 70 location You did not program your remote access code in your fax machine correctly Program the same code that is programmed on the answering machine to the fax machine with feature 12 p 68 pressed the remote access e The code may include which is used for certain code to access the answering features provided by telephone companies Change the machine remotely but the line code on the answering machine to another number which was disconnected does not include Also change the code of the fax machine with feature 12 p 68 Callers complain that they Your answering machine has run out of recording tape cannot send a document Rewind the tape to record messages e You set the answering machine to only give a greeting message 80 Operations Answering device KX FP85 only Problem Cause 4 Remedy New voice messages cannot be e The memory is full Erase unnecessary messages recorded in the TAD FAX mode p 59 cannot retrieve recorded e Press the remote operation ID feature 11 on page 68 messages from a remote correctly and firmly location Note for KX FP81NZ KX FP85NZ users e Panasonic New Zealand operates a toll free Customer Support Centre Please call 0800 Panasonic 0800 726276 for ass
7. from a remote location Drage Rotate EASY DIAL to select ON Press Enter any 3 digit number except a OFF number using 0 or 7 Press Press MENU For KX FP81 only To select ON and enter ID ik NNNNA Rotate EASY DIAL and select If you use the unit with an ON ID 11 this feature answering machine activate this Press feature and set the remote Rotate EASY DIAL to select activation ID to secure the remote ON operation for the answering Press machine Enter your ID from 1 to 5 digits using 0 9 x and Press Press MENU For KX FP81AL KX FP85AL TONE For tone dial service only TONE PULSE For rotary pulse dial service If you cannot dial change the setting depending on your PULSE telephone line service The default setting is in bold type 68 Features Summary Advanced features How to set menu options 1 Press MENU 4 Rotate until the desired 2 Rotate until ADVANCED setting is displayed MODE is displayed 5 Press SET Press and rotate until 6 Press MENU the desired feature is displayed Note 3 Press eStep 4 may be slightly different depending on the feature eSee page 66 for more details Programming table Display amp Feature Settings How the unit operates ON ON The unit will print the journal report automatically after every 30 To print the journal report new fax communications p
8. notice e The pictures and illustrations in these instructions may vary slightly from the actual product 89 Index Index A Accessories 8 Advanced features 69 73 Alert Memory reception Feature 44 42 71 Message Feature 42 71 Recording time Feature 43 71 AUTO ANSWER mode 40 41 90 AUTO ANSWER setting Feature 77 73 Auto disconnection Feature 49 71 Basic features 67 68 Broadcast programming list 88 Broadcast sending report 39 Broadcast transmission 36 39 Call counter 58 Caller ID list Feature 26 28 69 88 Caller s recording time Feature 10 67 Character table 17 23 Cleaning 00s 84 85 Collated copy 52 Communication messages 74 Connecting tone Feature 76 73 Connections 14 COPY aaa 52 53 Date and time Feature 01 15 67 Delayed transmission Feature 25 69 DIGITAL SP PHONE button 20 31 Directory feature 22 Display Contrast Feature 39 70 Error messages 75 76 Distinctive Ring Service Feature 31 50 70 Document feeder 84 Document jam 83 Document size 33 89 EASY DIAL Making a voice call 25 Selecting characters
9. p 56 ek ea To record memo messages ke naa AA eTo change from pluse to or telephone conversations A A tone during dialling p 21 p 60 To select a resolution p 32 KX FP85AL only 11 Finding the Controls Setup Overview Recording paper entrance reper Ikay Tension bar Document guides y Recording paper exit Document entrance 4 d Up to 30 sheets of printed paper can be held Back cover Microphone KX FP85 only To talk with the other party when using the speakerphone To record greeting messages and memo messages The pictured model is KX FP85 Back cover open button Note e The document will be ejected from the front of the unit Install the unit on a desk or floor with a smooth surface and do not place anything in front of the unit Speaker Left side of the handset cradle Document exit Removing the information leaflet 1 Open the front cover by pulling up the centre part 2 Remove and read the information leaflet J NY Information 3 Close the front cover securely Front cover s leaflet Paper tray Insert one tab on the paper tray into one slot on Slot the back of the unit and then insert the other A tab into the other slot LER D VA SS Note e Do not place the unit in areas where the paper tray may be obstructed by a wall etc 12 Setup Recording paper A4 size recording paper 210 mm x 297 mm can be loaded The unit
10. the unit will print some basic information Power cord To the power outlet pao 220 240 V 50 60 Hz KX FP81AL FP85AL users Connect to LINE To the single 2 telephone line Handset cord Telephone Telephone plug line cord KX FP81AL KX FP85AL only KX FP81NZ FP85NZ users To the single telephone line Note eWhen you operate this product the power outlet should be near the product and easily accessible elf you want to connect an answering machine to the unit see page 44 KX FP81 only 14 Setup Date and time your logo and facsimile telephone number You should program the date and time your logo and facsimile telephone number This information will be printed on each page transmitted from your unit Your logo Your facsimile telephone number Date and time Example FROM Panasonic Fax FAX NO 1234567 Feb 26 2000 09 02AM P1 Fax Correspondence Setting the date and time 1 Press MENU 7 Press SET P Press 8 then 0 1 8 Press MENU SET DATE amp TIME Press SET 3 Display NG M2014D 017 Y 00 i o O 4 Enter the correct month day year by selecting nmm a 2 digits for each using the dial keypad ean Example Aug 10 2000 Press 0 8 1 0 00 MeO8 7D h07Y 200 mi 5 Press TIME 12 00AM 6 Enter the correct hour minute by selecting 2 digits for each using the dial keypad Press to select AM or PM Note Example
11. 16 seconds Suggested message This is a transferred message from your name business and or telephone number Please enter your remote ID for remote operation 1 Press MENU When finished recording press STOP The unit will repeat your message Adjust the volume using 4 or Display 1 SYSTEM SET UP 2 Press then 6 1 IBNS GREETING 8 Press MENU Press SET CHECK CD Rotate EASY DIAL to select RECORD RECORD CD Press TBNS REC Los Speak clearly about 20 cm away from the microphone The display will show the remaining recording time oOo O A Q Example TRNS REC 158 To check your transfer greeting message To erase your transfer greeting message 1 Press MENU 6 1 then SET 1 Press MENU 6 1 then SET 2 Rotate EASY DIAL to select ERASE 3 Press SET e Your own message will be erased 2 Rotate EASY DIAL to select CHECK 3 Press SET The unit will play your message 4 Press MENU 4 Press MENU e The pre recorded greeting message will be played when transferring a call 65 Features Summary Programming The unit provides various programming features Program the desired setting by referring to the programming tables p 67 73 General programming method 1 Press MENU 2 Select the feature you wish to program E For basic features p 67 68 Rotate EASY DIAL until th
12. 3 15AM e You can enter your number by rotating 1 Press 0 3 115 in steps 4 and 6 In this case press gt to move the cursor TIME 03 15AM eThe accuracy of the clock is approximately 60 seconds a month 2 Press until PM is displayed To correct a mistake TIME 03 15PM ePress gt or lt a to move the cursor to the incorrect number and make the correction elf you press STOP while programming the display will return to the previous one 15 Setup Setting your logo The logo can be your company division or name 1 Press MENU Display 1 SYSTEM SET UP P Press then 0 2 YOUR LOGO 3 Press SET LOGO 4 Enter your logo up to 30 characters using the dial keypad See next page for details Example Bill 1 Press 2 twice LOGO B Cursor 2 Press 4 six times LOGO Bi 3 Press 5 six times LOGO Bil 4 Press P to move the cursor to the next space and press 5 six times LOGO Bill 5 Press SET SETUP ITEM 6 Press MENU To correct a mistake ePress gt or lt a to move the cursor to the incorrect character and make the correction To delete a character e Move the cursor to the character you want to delete and press STOP 16 Display NG 000 m 1010 ARA 5 Ske E rO nl SET Hyphen Insert UA Note You can enter your logo by rotating EASY DIAL see next page To insert a character
13. 50 ale BARA AA AA AA 51 Copy Copying Making A CODY am a na a a NAN eh ORA NAN a tik ee 52 Answering Device KX FP85 only Setup Greeting Incoming Messages Recording Remote Operation Option TAD FAX mode using the built in answering device and receiving voice and fax calls automatically 54 Pre recorded greeting messages 2 cee ee ee 55 Recording your own greeting messages 56 Erasing your own recorded greeting messages 57 Listening to recorded messages 58 Erasing recorded messages A AAAA eee 59 Memo message leaving a message for others or yourself 60 Telephone conversation 0 0000 cee ee 60 Operating from a remote location 0 000 ee eee eee 61 Operation from a remote touch tone telephone 62 Transferring recorded messages to another telephone 64 Programmable Features Features Summary Help Error Messages Operations Jams Cleaning Ink Film OGM MMU ser kapa a ek Re Bw eta as aes KA ert te eda de dow ids N 66 BASIC TEGULCS ss ed Sts Has Sete Re go a ae ae RS wee ar 67 AdVanCed edgUress a iia d 40 on nbs WAG ESAS Pee PIA oA 69 PIC DOM aasaran ed Dae Anang GT ents rede Oh eee deal Bae amp Ane ah ae Ga 74 BILYON te cil oh stant has shea aly ee ote Oe deve AA 75 When a function does not work check here before reques
14. EASY DIAL directory Before using this feature program the desired names and telephone numbers into the directory p 22 1 2 Rotate EASY DIAL until the desired name is displayed inka Press MONITOR DIGITAL SP PHONE or lift the handset The unit will start dialling automatically DIALING When the other party answers talk into the microphone KX FP85 or speak with the handset TEL lt Lisa gt When finished talking press DIGITAL SP PHONE or replace the handset Helpful hint e You can confirm the stored items on the display see below or on the telephone number list p 88 To confirm the stored items on the display 1 Rotate EASY DIAL until the desired name is displayed Example Kim 2 Press A or V 4567890 e To stop the operation press STOP 3 Lift the handset The unit will automatically dial the number Microphone KX FP85 MONITOR KX FP81 DIGITAL SP PHONE KX FP85 Note elf the desired name has not been stored press STOP and dial the number manually To search for a name by initial Example If you want to search for the name Lisa 1 Rotate EASY DIAL until any name is displayed Example Alan 2 Press 5 repeatedly until any name with the initial L is displayed see the character table on page 23 Larry 3 Rotate EASY DIAL to the right until Lisa is displayed Lisa e To stop the o
15. Please copy cut out and carry this card for assistance when using the remote operation Answering Device Notice of Remote Operation Remote Operation 1 Call your unit e The remote operation is 2 Enter the remote operation available only from a touch ID TT during the tone telephone when the greeting message unit is in the TAD FAX mode The new messages will When the unit is in the TEL be played automatically T mode call your unit and wait e f there are no new a for 10 rings Enter the messages wait for 4 remote operation ID within 8 seconds All the seconds and wait for 3 messages will be played seconds The unit will switch back 83 to the TAD FAX mode 3 Press the remote command When you press a key key s within 10 seconds press firmly see the reverse side 8 To send a document press 9 When a fax tone is heard start transmission 61 Remote Operation KX FP85 only Operation from a remote touch tone telephone Listening to recorded messages 1 Call your unit Enter the remote operation ID during the TAD FAX greeting playback When there are new recorded messages The voice guide will tell you the number of new recorded messages and they will be played automatically Voice guide example 3 new messages e To repeat only the new messages Press e To repeat the current message Press 1 If you press 1 within 5 seconds of the beginning of a message t
16. TYO S D e the conversation is being recorded RR e A beep sounds every 15 seconds to notify the caller PA that the conversation is being recorded Yi STO Note for New Zealand Users All persons using this device for recording telephone conversations shall comply with New Zealand law This Display requires that at least one party to the conversation is to be aware that it is being recorded In addition the principles enumerated in the Privacy Act 1993 shall be complied with in respect to the nature of the personal information collected the purpose for its collection how it is to be used and what it disclosed to any other party 60 Remote Operation KX FP85 only Operating from a remote location The following operations can be performed from a remote location using a touch tone telephone Program the remote operation ID feature 11 on page 68 and set the unit to the TAD FAX mode before going out p 54 0 7 Dial key Remote command Stops re recording of a greeting message 4 Erases a specific message o Skips the greeting message o Repeats a message B Skips a message 3 2 7 5 Erases all messages 4 2 2 3 Changes to the TEL mode New message playback 6 B All message playback KI Room monitor KX FP85AL only 6 Re records a greeting message Turns OFF message transfer 3 Turns ON pager call Turns ON message transfer 4 Turns OFF pager call Remote operation card
17. a beep signal 2 Enter the remote operation ID feature 11 on page 68 within 8 seconds e You will hear a beep signal 3 To switch to the FAX ONLY mode Press within 3 seconds To switch to the TEL FAX mode Press 8 within 3 seconds To switch to the TAD FAX mode Wait for 3 seconds then the greeting message will be played 4 Hang up the handset Note e Enter the remote operation ID within 8 seconds after hearing the beep otherwise the call will be interrupted and the unit will remain in the TEL mode 48 Recelving Faxes Extension telephone If you use the fax machine with an extension telephone you can receive fax documents using the extension telephone You do not have to press FAX START on the fax machine Important e Use a touch tone telephone as the extension telephone and enter the fax activation code firmly 1 When the extension telephone rings lift the handset of the extension telephone Na eS To the EXT jack i 2 When document reception is required l or the same line a fax calling tone slow beep is heard or no sound is heard press 9 pre selected fax activation code firmly Extension telephone Note 3 Hang up the handset e You can change the fax activation code in e The fax machine will start reception feature 41 p 70 Receive polling retrieving a fax placed on another fax machine This feature allows you to retrieve a documen
18. be deleted and the pre recorded message will be played 5 When finished recording press STOP The unit will repeat your message Adjust the volume using 4 or V 56 Checking the greeting messages 1 2 Greeting KX FP85 only Select the desired mode TAD FAX or TEL FAX where you want to listen to a greeting message feature 77 on page 73 If the arrow V is not shown on the right of the display turn it on by pressing If the arrow V is shown on the right of the display turn it off once then on again TAD FAX mode TAD FAX MODE TEL FAX mode TEL FAX MODE The unit will play the greeting message Select the desired mode TAD FAX or TEL FAX where you want to erase the greeting message feature 77 on page 73 Press two times e The display will show the following according to your selection in step 1 TAD FAX mode 2 TAD GREETING TEL FAX mode 2 TIE GREETING Press START e To cancel erasing press STOP Press GREETING ERASED e When receiving a call the pre recorded greeting message will be played 57 Incoming Messages KX FP85 only Listening to recorded messages When the unit has recorded new voice messages the PLAY MESSAGES indicator will flash the call counter will show the total number of recorded messages and slow beeps will sound if the message alert feature is activated feature 42 on page 71 Press PLAY MESSAGES e Onl
19. calls are received as faxes Activating the FAX ONLY mode 1 Set feature 77 to FAX ONLY p 73 2 If the arrow V is not shown on the right of the display turn it on by pressing AUTO ANSWER Display FAX ONLY MODE j e The unit will automatically answer all calls and only receive fax documents Note e The number of rings before a call is answered in the FAX ONLY mode can be changed feature 06 on page 67 This mode should not be used with a telephone line which is used for both voice and fax calls Fax communication will be attempted even if someone is trying to call you If you have a telephone line just for faxes we recommend the following setup Example One telephone line is used for voice calls and a separate telephone line for faxes Line 1 Voice calls S Line 2 Fax calls Only a fax machine is connected 43 Receiving Faxes Using the unit with an answering machine KX FP81 only Setting up the fax machine and an answering machine 1 Connect the answering machine Ns Remove the stopper with a gt DP your finger and connect UY SS SI NG o lt the cord to the EXT jack A Bp y Stopper Si Y KIS N D Answering machine not included Telephone line cord not included Set the number of rings on the answering machine to less than 4 e This will allow the answering machine to answer the call first Record a greeting message on the answering machine Ex
20. jammed paper as follows Open the front cover by pulling up the centre part Push the back cover open button 1 and open the back cover Back cover open button 2 Remove the jammed recording paper Jammed recording paper 4 If the ink film is slack tighten it by winding the gear Incorrect Correct Tight Close the back cover securely by pushing down on the dotted area at both ends 1 Close the front cover securely 2 82 Jams Sending document jams If the unit does not release the document during feeding remove the jammed document as follows Open the front cover by pulling up the centre part Centre part f 2 Remove the jammed document carefully 3 Close the front cover securely Note e Do not pull out the jammed paper forcibly before opening the front cover Jammed document Sending document does not feed or multi feeds If no feeding or multiple feeding occurs frequently adjust the feeder pressure 1 Open the front cover by pulling up the centre part Green lever PIETA 2 Shift the position of the green lever by using an instrument with a pointed end such as a paper clip Left When documents multiple feed Centre Standard position pre selected Centre part Pr Right When documents do not feed EI SS Ley Gis Close the front cover securely NT Rubber 9 f flap Note e When shifting the green lever do not touch
21. manually using the EASY DIAL directory Adjust the width of the document guides to the size of the document Insert the document up to 10 pages FACE DOWN until a single beep is heard and the unit grabs the document Display STANDARD If necessary press RESOLUTION repeatedly to select the desired setting see below Manually 4 Lift the handset or press MONITOR DIGITAL SP PHONE Dial the fax number Example TEL 5678901 When a fax tone is heard Press and replace the handset if using it OR When the other party answers your call Lift the handset If using the monitor and ask them to press their start button When a fax tone is heard press and replace the handset Using the EASY DIAL directory 4 Rotate EASY DIAL until the desired name is displayed Example e To confirm the number press 4 or V e For further details about using the EASY DIAL see page 25 5 Press FAX START FAX lt Alice gt CONNECTING aa i 32 Document guides f FAX START RESOLUTION KX FP81 DIGITAL SP PHONE KX FP85 REDIAL PAUSE To select the resolution Select the desired resolution according to the type of document STANDARD For printed or typewritten originals with normal sized characters FINE For originals with small printing SUPER FINE For originals with minute printing HALF TONE For originals containing photographs shaded drawings etc e Using t
22. not shown on the right of the Display display turn it on by pressing AUTO ANSWER e The ringer should be on p 19 mish y tv ON 46 Recelving Faxes When an extension telephone is connected A call is received The fax machine will not ring but the extension telephone will ring twice TEL FAX delayed ring count Yoice call Fax calling tone The fax machine will automatically receive documents without ringing A fax calling tone is automatically generated by the sending fax machine Some fax machines do not have this capability If the fax machine activates the fax function press on the fax machine in step 2 to talk with the calling party KX FP81 only You can record your own greeting message p 56 KX FP85 only TEL FAX delayed ring count The number of rings generated before the fax machine answers depends on the setting of feature 78 on page 73 The fax machine will not generate an audible ring during this time This message will be played to the calling party KX FP85 only Hello To send a fax start transmission To speak with someone please wait The extension telephone will not ring but the fax machine will ring up to 3 times Silent fax recognition ring count The calling party will hear a different ring back tone E For KX FP81 only You can answer the call with the extension telephone 1 Lift the handset 2 Enter 0 default code whi
23. on page 51 Press 8 3 to turn ON the pager call Pager call is set Pager number is 098765432 Press 8 4 to turn OFF the pager call Pager call is off e f a pager number is not programmed you cannot turn this feature ON Pager number is not set m Changing the receive mode Press 8 0 to change the receive mode from TAD FAX to TEL e You cannot return to the TAD FAX mode in the same call To return to the TAD FAX mode see page 48 Option KX FP85 only Transferring recorded messages to another telephone This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded You can retrieve the transferred message during the same call using the remote operation Program the transfer telephone number first feature 60 on page 72 and set to the TAD FAX mode An incoming voice message is recorded in your unit Your unit calls the transfer telephone number Answer the call with the transfer telephone Your unit will play the transfer greeting message Pre recorded message This is a telephone answering system Please enter your remote ID for remote operation Enter the remote operation ID feature 11 on page 69 Retrieve the message using the remote operation p 61 63 This message can be changed see next page 64 Option KX FP85 only Recording your own transfer greeting message The recording time is limited to
24. the collating feature on the unit will store the documents into memory If memory becomes full while storing the unit will only print out the stored pages eAfter copying the collating feature will turn off automatically Copying To enlarge a document Select 20096 or 150 by pressing COPY ZOOM The unit will only enlarge the centre part of the document and print it on two pages Example of a 20096 enlarged copy Example of a 150 enlarged copy Original document Enlarged copy Original document Enlarged copy Area tobe Area to be enlarged enlarged F G To reduce a document The unit can reduce the original document Select the desired setting by pressing COPY ZOOM Recommended reduction rates Setting Size of recording paper Size of original document A4 210 mm x 297 mm Letter 216 mm x 279 mm Legal 216 mm x 356 mm Note elf the appropriate reduction rate is not programmed the document may be divided and the top of the second sheet will be deleted e f the image at the bottom of the document is not copied when you copy a document as long as the recording paper try 92 or 86 53 Setup KX FP85 only using the built in answering device and receiving voice and fax calls automatically When the TAD FAX mode is set the unit will work as a fax machine and or answering device If a fax call is detected the unit will automatically receive the fax If a voice call is d
25. the rubber flap 63 Cleaning Document feeder If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted document or on the original of a copied document clean the document feeder 1 5 6 Caution Disconnect the power cord and the telephone line cord Open the front cover by pulling up the centre part Telephone line cord Clean the document feeder rollers and rubber flap with a cloth moistened with Power cord isopropyl rubbing alcohol and let all parts Document dry thoroughly Rubber flap feeder rollers Clean the glass with a soft dry cloth Close the front cover securely Connect the power cord and the telephone line cord e Do not use paper products such as paper towels or tissues to clean the inside of the unit 64 Thermal head Cleaning If dirty patterns or black or white bands appear on a copied or received document clean the thermal head 1 oOo or fF W N Disconnect the power cord and the telephone line cord Open the front cover by pulling up the centre part Open the back cover by pushing the back cover open button Clean the thermal head with a cloth moistened with isopropyl rubbing alcohol and let it dry thoroughly Close the back cover securely by pushing down on the dotted area at both ends Close the front cover securely Connect the power cord and the telephone line cord Caution e To prevent malfunction due to stat
26. then dial the phone number When the fax tone is heard press the start button GG Start transmission The unit is able to scan documents store them in memory and then transmit them from memory The memory capacity is approx 25 pages based on the ITU T No 1 Test Chart in standard resolution p 89 Insert the document FACE DOWN 1 e If necessary press repeatedly to select the desired setting p 32 2 Enter the fax number using the dial keypad or EASY DIAL 3 Press e The document will be fed into the unit and scanned into memory After storing all of the pages the unit will transmit the document The amount of memory used will be shown as a percentage on the display Amount of memory used The stored document will be automatically erased after transmission Note elf you select the FINE SUPER FINE or HALF TONE resolution the number of pages that the unit can transmit will decrease elf the stored pages exceed the memory capacity the transmission will be cancelled To cancel the memory transmission Press STOP while or after scanning the document 35 Sending Faxes One time broadcast transmission This feature is useful for sending the same document to selected parties whose fax numbers are stored in the EASY DIAL directory If you only wish to send a document once select the parties for each transmission Before programming make sure that the desired
27. to TAD FAX p 73 Turn AUTO ANSWER on by pressing MEMORY96 CALLS ON l AUTO ANSWER ET When receiving voice calls The unit will activate the answering device and record voice messages When receiving fax calls The unit will activate the fax function to receive documents Use as telephone automatic fax KE Nae You want to answer the voice call yourself and receive fax calls without rings TEL FAX mode p 46 Set feature 77 to TEL FAX p 73 Turn AUTO ANSWER on by pressing MEMORY96 ON l AUTO ANSWER IOS When receiving voice calls The unit will ring When receiving fax calls The unit will receive fax documents without ringing Recelving Faxes Mostly voice calls Other options Ring With answering Naing machine KX FP81 only You can use the fax machine with an answering machine see pages 44 and 45 You plan to answer the calls yourself With PC If you have a computer attached to the same telephone line see page 45 TEL mode p 42 Remote Turn AUTO ANSWER off by fax activation pressing AUTO ANSWER You can also receive a fax using an extension telephone While hearing fax an extension telephone press 9 pre selected fax activation code to receive a fax When receiving calls p 49 You have to answer all calls manually To receive a fax document press FAX START for each fax call 41 Recei
28. to step 1 to enter the next character Display order of characters Capital 7 alphabet IN SE k Rotating to Lower case a Gat the right aiplagna A Rotating to NG zt the left 8s Ka kd Symbol 4 EASY DIAL Editing a stored name and number 1 2 Rotate EASY DIAL until the desired name is displayed Example Mary DIRECTORY PROGRAM EDIT x Press DELETE Press to select EDIT f you do not need to edit the name skip to step 5 Edit the name by following the instructions on page 23 Press Example NO 0123456 e f you do not need to edit the telephone number skip to step 7 Edit the telephone number For further details see page 22 6 7 Press EASY DIAL SET DIRECTORY PROGRAM Erasing a stored name and number 1 24 Rotate EASY DIAL until the desired name is displayed Example Smith DIRECTORY PROGRAM BDIT x Press DELETE Press to select DELETE DELETE OK YES1SET NO STOP e To cancel erasing press STOP Press ii DELETED e The stored name and number are deleted Display EASY DIAL ERASE KX FP85 only DIRECTORY PROGRAM Note You can use the following method to erase KX FP85 only 1 Rotate EASY DIAL until the desired name is displayed 2 Press ERASE 3 Press SET STOP SET EASY DIAL Making a voice call using the
29. unit is installed e After 30 seconds a beep sounds To continue monitoring press 6 again within 10 seconds m Recording a marker message You can leave an additional message 1 Wait for the voice guide All messages have been played 2 Wait about 10 seconds Please leave your name and message after the beep 3 Leave a message after the beep m Re recording a greeting message You can change the contents of the TAD FAX greeting message 1 Press 7 to start recording e A long beep will sound 2 Speak clearly up to 16 seconds e f you pause for over 2 seconds 6 beeps will sound and the recording will stop Repeat from step 1 within 10 seconds 3 When finished recording press 9 e The new greeting message will be played m Skipping the greeting message Press 0 during the greeting message playback e The unit will skip the rest of the greeting message m Turning the message transfer on or off You must pre program a transfer telephone number beforehand feature 60 on page 72 Press 8 1 to turn ON the message transfer Message transfer is set Transfer phone number is 123456789 Press 8 2 to turn OFF the message transfer Message transfer is off e f a transfer telephone number is not programmed you cannot turn this feature ON Transfer phone number is not set m Turning the pager call on or off You must program a pager number beforehand feature 70
30. 34 automatically for fax communications OVERSFAS MODE After transmission the unit will turn off automatically If you have difficulty sending an e This feature is not available for overseas fax activate this feature broadcast transmission before starting transmission This e The calling charge may be higher feature makes sending documents easier as the transmission speed is slowed down To send a document Insert the document To send a fax automatically at a Follow steps 1 3 above specified time Rotate EASY DIAL to select ON This allows you to take advantage Press l of low cost calling hours offered by Enter the fax number your telephone company Press e The seiting can be reserved to Enter the transmission start time take place up to 24 hours in Press to select AM or PM advance 8 Press 9 Press MENU e To cancel after programming press STOP then For KX FP85 only ON The unit will print the Caller AUTO CALL LIST ID list automatically after every 30 l new calls p 28 To print Caller ID list automatically See pages 46 and 47 for details To change the number of rings when the unit detects a voice call in the TEL FAX mode The default setting is in bold type continued 69 Features Summary Advanced features cont How to set menu options Press MENU Rotate EASY DIAL until ADVANCED MODE is displayed Press and rotate EASY DIAL
31. ECK DOCUMENT CHECK MEMORY CHECK PAPER EASY DIAL FULL FAX IN MEMORY FAX MEMORY FULL Cause 4 Remedy There is something wrong with the unit Contact our service personnel The covers are open Close them e The ink film is empty Replace the ink film with a new one p 86 87 The ink film is not installed Install it p 86 87 The ink film is slack Tighten it see step 6 on page 87 e The document is not fed into the unit properly Reinsert the document If misfeeding occurs frequently clean the document feeder rollers p 84 and try again If the problem remains adjust the feeder pressure p 83 e Memory telephone numbers parameters etc has been erased Re program The recording paper is not installed or the unit has run out of paper Install paper and press to clear the message e The recording paper is not fed into the unit properly Reinstall paper p 13 and press to clear the message The recording paper has jammed near the recording paper entrance Clear the jammed paper p 82 and press to clear the message Do not install folded or heavily curled paper e There is no space to store new stations in the EASY DIAL directory Erase unnecessary stations p 24 The unit has a document in memory See the other displayed message instructions to print out the document e Memory is full of received documents due to a lack of recording paper or a recording paper jam etc Ins
32. FP85NZ Example 20010322430 e To confirm the name or number press A or V repeatedly 3 Press DIGITAL SP PHONE or lift the handset The unit will start dialling automatically e To send a fax insert the document FACE DOWN and press FAX START See pages 32 and 33 for details Caller ID KX FP85 only Storing caller information in the EASY DIAL directory You can store caller information telephone number and name in the EASY DIAL directory Important e This feature is not available in the following cases The telephone number includes data other than numbers ie x or The caller s information does not include a telephone number 1 Press CALLER ID SEARCH Example 2 NEW CALLS Display CALLER ID SEARCH Display USE EASY DIAL 2 Rotate EASY DIAL until the name or number you want to store is displayed For KX FP85AL Example WENDY ROBERTS For KX FP85NZ Example 3453809 3 Press DIRECTORY PROGRAM For KX FP85AL Example NAME WENDY ROBE For KX FP85NZ H DIRECTORY PROGRAM NAME eEdit the name by following the instructions on page 23 elf the directory is full a number and name cannot be stored Erase unnecessary stations in EASY DIAL directory p 24 4 Press SET Example No 3453809 5 Press SET REGISTERED Note You can confirm the stored items on the display p 25 You can only store a name up to 10 characters lon
33. HE POWER FIRST e NO 111 OR OTHER CALLS CAN BE MADE FROM THIS DEVICE DURING A MAINS POWER FAILURE IMPORTANT NOTICE Under power failure conditions this telephone may not operate Please ensure that a separate telephone not dependent on local power is available for emergency use Notice The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort of warranty Above all it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model nor does it imply that any product is compatible with all of Telecom s network services e This equipment shall not be set to make automatic calls to the Telecom 111 Emergency Service e This equipment should not be used under any circumstances which may constitute a nuisance to other Telecom customers e Not all telephones will respond to incoming ringing when connected to the extension socket Important information for Australian users Instructions to customer Installation Attached to this apparatus is an approval label This label is evidence that it is a Permitted Attachment which has been authorised to be connected to your telephone service Conditions relating to connection and operation o
34. INFORMATION e Keep the unit away from electrical noise generating devices such as fluorescent lamps and motors The unit should be kept free from dust high temperature and vibration e The unit should not be exposed to direct sunlight e Do not place heavy objects on top of this unit e Do not touch the plug with wet hands 5 Table of Contents Initial Preparation Accessories Help Button Finding the Controls Setup Volumes Telephone Making and Answering Calls EASY DIAL Caller ID KX FP85 only Voice Contact Fax Sending Faxes Receiving Faxes Included accessories ees 8 Accessory information 0 0 0 0 ccc ee eee 8 ICID UIC OM e ifad amats A Bam a a rave Anat semen kabahan AN 9 LOCAWON mamana drt Mt aes hie date alee E et Ee lal Rei ee 10 OVCIVICW Steed f aecatit TANA ations De ee saaan es ee 12 Removing the information leaflet 2 000000 0 12 Paper Way anang arao d haaha NEGA ie SELMER ES ab Se 12 Recording papel magdaan kg ya eens amp NGANGA tiie Kh BN kaa 13 We acne sence aie amp x aren wate Ak ae Bie Rowe awe wae wee 14 Date and time your logo and facsimile telephone number 15 Adjusting VOIIMCS sean te Habas ste bhe de awe eae eee esa x 19 Voice calls making ma eee ow AA we dpe PA Oe MA AG ER 20 Voice calls answering 2 00 0 ee ees 20 RECALL and PAUSE DULONS sacaste D KA WG Se eae NT eae 21 TONE button KX FP81AL KX FP85AL o
35. KX FP81 9 600 7 200 4 800 2 400 bps Automatic Fallback m KX FP85 14 400 12 000 9 600 7 200 4 800 2 400 bps Automatic Fallback Operating Environment 5 C 35 C 20 80 RH Relative Humidity Dimensions H x Wx D 185mm x 345 mm x 276 mm Mass Weight Approx 3 75 kg Power Consumption Standby m KX FP81 Approx 5 W m KX FP85 Approx 6 W Transmission Approx 20 W Reception Approx 40 W When receiving a 20 black document Copy Approx 40 W When copying a 20 black document Maximum Approx 120 W When copying a 100 black document Power Supply 220 240 V AC 50 60 Hz Memory Capacity Voice memory KX FP85 only Approx 18 minutes of recording kkk time including greeting message Fax memory Approx 28 pages of memory reception Approx 25 pages of memory transmission Based on the ITU T No 1 Test Chart in standard resolution without using the Error Correction Mode Transmission speed depends upon the contents of the pages ITU T No 1 Test Chart resolution telephone line conditions and capability of the other 6 party s machine ee Transmission speed mentioned here is based upon the ITU T No 1 Test Chart and original mode If the capability of the other party s machine is inferior to your unit the transmission time may be longer Recording time may be reduced by the calling party s background noise Note e Any details given in these instructions are subject to change without
36. PRINTING Finding the Controls Location E For KX FP81 To scan and store a document into memory and then transmit or copy the stored document p 35 52 To choose Collated sorted in the copy mode p 52 eTo adjust volumes p 19 To select an enlargement reduction rate in the copy mode p 52 53 To print a quick reference p 9 To turn on off the AUTO ANSWER mode p 40 41 Display For voice muting p 20 eTo initiat it o initiate or exi programming Dial keypad 4 w o o lt 5 cero oes ANSWER t OGG p OOJO QUICK SCAN RESOLUTION NG SEARCH x REDIAL Le ee m m om mma om mm mm mms s_n m mamm mmmn mma mmn mam mn mn men _ mn me DIRECTORY C3 Picasa numbers p 22 24 To store a setting during eTo dial without eTo store or edit names To initiate fax transmission lifting the handset and telephone reception or copying eTo use the recall feature p 21 programming To search for a stored name p 25 32 lo pele a Jas anurpel To select the features feature settings during dialled p 20 33 To insert a pause during piggtammingapiboy dialling p 21 eTo stop an operation or cancel programming eTo change from pluse to eTo select a resolution p 32 tone during dialling p 21 KX FP81AL only 10 Finding the Controls E For KX FP85 To scan and store a documen
37. Panasonic Operating Instructions Compact Plain Paper FAX Model No KX FP8TAL KX FP81NZ Compact Plain Paper FAX with Telephone Answering System Model No AX FP85AL KX FP85NZ The pictured model is KX FP81 Please read these Operating KX FP81AL KX FP85AL for Australia Instructions before using the unit KX FP81NZ KX FP85NZ for New Zealand and save for future reference Thank you for purchasing a Panasonic facsimile Welcome to the world of Panasonic facsimiles This product combines various facsimile and telephone features to provide you with more efficient office or home use By utilising these convenient features you can maximize the effectiveness of this unit For your future reference Date of purchase Serial number found on the rear of the unit Dealer s name and address Dealer s telephone number Model difference Facsimile Telephone Answering Device and Copier KX FP81 Available Not available KX FP85 Available Available Caution e Note that the images of copied or received documents will remain on the used ink film Use discretion when disposing of the used ink film e Do not rub or use an eraser on the printed side of recording paper as the print may smear e KX FP81AL and KX FP85AL are designed for the Australian network e KX FP81NZ and KX FP85NZ are designed for the New Zealand network Note A suffix AL or NZ in the model number will be omitted in these instr
38. SY DIAL STOP J HOCO 20 digits using the dial keypad Hyphen Delete Example NO 1234567 Press SETUP LTEM f Press MENU D MC OQ Note You can enter your facsimile telephone number by rotating EASY DIAL If using EASY DIAL press gt to move the cursor eThe button replaces the digit with a and the 8 button replaces it with a space Example using the dial keypad 64 9 1234567 Press 4 6 4 5 9 a1 23415617 To enter a hyphen in a telephone number press RECALL Hyphen To correct a mistake To delete a number ePress gt or lt a to move the cursor to the eMove the cursor to the number you want to incorrect number and make the correction delete and press STOP 18 Volumes Adjusting volumes Ringer volume 4 levels high middle low off are available Display A V While the unit is idle press A or V ba E To turn the ringer off 1 Press V repeatedly until the following O O message is displayed YES SET NO STOP 2 Press SET e To turn the ringer back on press A E While the ringer volume is set to off The display will show the following message Display RINGER OFF OK 100010 RINGER OFF When a call is received the unit will not ring and will display the following INCOMING CALL Handset receiver volume 3 levels high to low are available While using the handset press A or V M
39. This feature only works when the other party s fax machine is equipped with a voice contact feature Initiating voice contact 1 Press MONITOR DIGITAL SP PHONE while transmitting or receiving documents Display VOICE STANDBY e Your unit will call the other party with a distinctive ring e When the other party answers your unit will emit a distinctive ring 2 Press DIGITAL SP PHONE KX FP85 or lift the handset to start talking Note elf you initiate voice contact during transmission the l Display unit will call you with a distinctive ring after all of the Microphone KX FP85 documents have been transmitted MONITOR KX FP81 elf you initiate voice contact during reception the unit DIGITAL SP PHONE KX FP85 will call you with a distinctive ring after the current page of the document is received Receiving a request for voice contact 1 If the other party initiates voice contact your unit will sound a distinctive ring and the following will be displayed Display PLEASE PICK UP 2 Press DIGITAL SP PHONE KX FP85 or lift the handset within 10 seconds of the distinctive ring to start talking Note e f you do not answer within 10 seconds of the distinctive ring lf in the FAX ONLY TEL or TEL FAX mode the line will be disconnected If in the TAD FAX mode your unit will play a greeting message and record an incoming voice message KX FP85 only 31 Sending Faxes Sending a fax
40. To save the toll charges for the call hang up immediately when you hear the third ring The third ring indicates that there are no new recorded messages RINGER OFF The unit will answer without ringing 54 Greeting KX FP85 only Pre recorded greeting messages The unit has pre recorded greeting messages Depending on the situation one of the following messages will be played to the caller For your own greeting message see page 56 E When the unit is ready to receive voice and fax calls E When voice or fax memory is full Display Note MESSAGE FULL FAX MEMORY FULL MESSAGE FULL nd Q FAX MEMORY FULL Hello We are unable to answer right now To send a fax please start transmission To leave a voice message please speak after the beep Thank you Hello We are unable to answer right now To send a fax please start transmission To leave a voice message please try again later Thank you Hello We are unable to answer right now To send a fax please try again later To leave a voice message please speak after the beep Thank you Hello We are unable to answer right now Please try again later Thank you e To clear the problem see pages 75 and 76 55 Greeting KX FP85 only Recording your own greeting messages You can record your own greeting messages for the TAD FAX and TEL FAX modes When receiving a call your own greeting message will be played instead of t
41. a 20 Voice contact 31 NONG seara sannan iara iia Ghe 19 91 Kyushu Matsushita Electric Co Ltd 1 62 4 chome Minoshima Hakata ku Fukuoka 812 8531 Japan PFQX1462ZA WM0900ONKO
42. ample This is your name business and or telephone number We are unable to answer the phone right now To send a fax start transmission To leave a message please speak after the beep Thank you Activate the answering machine Set the receive mode of the fax machine to the TEL mode p 42 or FAX ONLY mode p 43 e f you set to the FAX ONLY mode set the ring count in the FAX ONLY mode to more than 5 feature 06 on page 67 Using the FAX ONLY mode will allow you to receive faxes if the answering machine is full O A O N 6 Check the remote access code of the answering machine and program the same code into the remote operation ID of the fax machine See feature 12 on page 68 Note eWe recommend you keep the greeting message around to 10 seconds long If the greeting message is too long some incoming fax calls may not be answered by the fax machine eEvery time the fax machine receives a document a silent pause or fax tone may be recorded on the answering machine Note for KX FP81NZ users eWhen using the unit with an external answering machine please purchase an extension telephone line cord or a BT socket to RJ11 plug adaptor e Not all telephones will respond to incoming ringing when connected to the extension socket 44 Recelving Faxes How the fax machine and answering machine work Receiving voice calls The answering machine will record voice messages automatically Receiving fax calls The fax mac
43. arties This feature is useful for sending the same document often to selected parties whose fax numbers are stored in the EASY DIAL directory First program the parties see below then see page 39 for transmission Before programming make sure that the desired stations have been stored in the EASY DIAL directory p 22 Programming the stations in the broadcast memory 1 Press twice Display BROADCAST PSP aY PRESO SET 2 Press SET DIR 000 ee 3 Rotate EASY DIAL until the desired name is displayed STOP DIRECTORY PROGRAM 4 Press SET Siko sie DIR Jo0n OOT e To program other stations repeat steps 3 and 4 up to 20 stations 5 Press after programming all of the desired stations REGISTERED USE EASYDIAL OR PRESS DIR PROG 6 Press STOP to exit the program Note elf you enter the wrong station press STOP after step 4 to erase the station eConfirm the stored numbers by printing a broadcast programming list p 88 37 Sending Faxes Adding a new station in the broadcast memory 1 Rotate EASY DIAL until the following is displayed Display lt BROADCAST gt 2 Press DIRECTORY PROGRAM ADD k DELETE Display Press to select ADD o O NG ia 1 DOO 1 SOO Jd GOOO Rotate EASY DIAL until the desired name is displayed Example Mike Press 1g EASY DIAL DIRECTORY PROGRAM 0 O REGISTERED Example Nikki
44. ax a facsimile or may have run out of tone ring back tone and busy tone paper Check with the other party OFF e The connecting tone volume cannot be adjusted For KX FP81 only FAX ONLY Facsimile only mode FAX OMY p 49 11 TEL FAX Telephone Facsimile KX FP85 To change the receive mode in the mode p 46 47 AUTO ANSWER setting ee Ip 48 47 For KX FP85 only TAD FAX Telephone Answering TAD FAX boc Device Facsimile mode p 54 FAX ONLY Facsimile only mode To change the receive mode in the FAXONLY p 43 i AUTO ANSWER setting mpy TEL FAX Telephone Facsimile mode p 46 47 See pages 46 and 47 for details If you use an extension telephone in the TEL FAX mode select the desired number of rings of the extension telephone 1 Follow steps 1 3 on page 72 2 Rotate to select To reset the advanced features YES except ECM selection feature 68 3 Press l on page 72 to their default settings 4 Press again 5 Press MENU The default setting is in bold type 73 Error Messages Reports If your unit cannot send a fax check the following The number you dialled is correct The other party s machine is a facsimile If the problem remains correct it by following the communication message printed on the sending and journal reports p 34 Error mmunication m Communication message Coda Cause 4 Remedy COMMUNICATION ERROR e A transmis
45. can hold up to 50 sheets of 60 g m to 75 g m paper or 30 sheets of 90 g m paper 1 Fan the stack of paper to prevent a paper jam 2 Pull the tension bar forward and hold open while inserting the paper The paper should not be over the tab e f the paper is not inserted correctly readjust the paper or the paper may jam Correct Incorrect l i o k Note for recording paper e Avoid paper with a cotton and or fiber content that is over 20 such as letterhead paper or paper used for resumes e Do not use different types or thicknesses of paper at the same time This may cause a paper jam e Avoid extremely smooth or shiny paper that is highly textured e Avoid paper that is coated damaged or wrinkled Note e Avoid double sided printing e Do not use paper printed from this unit for double sided printing with other copiers or printers or the paper may jam eSome paper only accepts print on one side Try using the other side of paper if you are not happy with the print quality Adding paper 1 Pull the tension bar forward and hold open while removing all of the installed paper 2 Add paper to the removed paper and straighten 3 Fan the stack of paper 4 Pull the tension bar forward and hold open while inserting the paper 13 Setup Connections 1 Connect the handset cord 2 Connect the telephone line cord 3 Connect the power cord e When the power is turned on for the first time
46. cifications KX FA53A Replacement film 1 roll 216 mm x 50 m KX FA55A Replacement film 2 rolls 216 mm x 50 m Note The ink film is not reusable Do not rewind and use the ink film again 8 Help function You can print a quick reference for assistance as follows 1 Press HELP Display ROTATE TD amp SET Rotate EASY DIAL until the desired item is displayed m For KX FP81 1 3 Press How to set the date time your logo and fax number 1 QUICK SET UP How to program the features 2 FEATURE LIST How to store names in the EASY DIAL directory and how to dial them 3 EASY DIAL Help with problems receiving faxes 4 FAX RECEIVING How to use the copier function gt COPTER List of available reports 6 REPORTS PRINTING Display HELP CU EASY DIAL SE nand co Help Button m For KX FP85 1 How to send faxes with the voice guide 1 SEND GUIDE How to set the date time your logo and fax number 2 QUICK SET UP How to program the features 3 FEATURE LIST How to store names in the EASY DIAL directory and how to dial them 4 EASY DIAL Help with problems operating the answering device 5 TAD OPERATION Help with problems receiving faxes 6 FAX RECEIVING How to use the copier function COPLER List of available reports 8 REPORTS How to use the Caller ID service 9 CALLER ID 3 Press SET
47. ct reassembly can cause electric shock when the unit is subsequently used 13 Unplug this unit from the wall outlet and refer servicing to an authorized service centre when the following conditions occur A When the power supply cord or plug is damaged or frayed B If liquid has been spilled into the unit C If the unit has been exposed to rain or water D If the unit does not work normally by following the operating instructions Adjust only controls covered by the operating instructions Improper adjustment may require extensive work by an authorized service centre E If the unit has been dropped or physically damaged F If the unit exhibits a distinct change in performance 14 During thunderstorms avoid using telephones except cordless types There may be a remote risk of an electric shock from lightning 15 Do not use this unit to report a gas leak when in the vicinity of the leak SAVE THESE INSTRUCTIONS INSTALLATION 1 Never install telephone wiring during a lightning storm 2 Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations 3 Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface 4 Use caution when installing or modifying telephone lines WARNING To prevent the risk of fire or electrical shock do not expose this product to rain or any type of moisture OTHER
48. d Display WAITING REDIAL To mute your voice to the other party 1 Press MUTE during a telephone conversation using DIGITAL SP PHONE or the handset e The other party cannot hear you but you can hear them 2 To resume the conversation press MUTE again 20 DIGITAL SP PHONE KX FP85 REDIAL PAUSE Microphone KX FP85 DIGITAL SP PHONE KX FP85 Speakerphone operation KX FP85 only e Use the speakerphone in a quiet room e Adjust the speakerphone volume using or V e To switch to the handset lift the handset To switch back to the speakerphone press DIGITAL SP PHONE then replace the handset Making and Answering Calls RECALL and PAUSE buttons RECALL button The button allows you to use special features of a host exchange if connected or local telephone company services such as call waiting For further details contact your host exchange supplier or local telephone company m For KX FP81NZ KX FP85NZ only The RECALL button also functions like the hookswitch on a regular telephone If you misdial a telephone number press the button firmly Entering pauses When the REDIAL PAUSE button is pressed during dialling a pause will be inserted RECALL REDIAL PAUSE Example 1 If your unit is connected to a host exchange insert a pause to get an outside line E PAUSE Telephone number Line access code Example 2 If a transmission error occurs du
49. display Once a call is received the caller s information will be stored in the unit as a new call After viewing it will be stored as an old call 1 Press CALLER ID SEARCH Example 2 new calls are received f 2 Rotate EASY DIAL to the right clockwise The display will show the most recent caller s number EASY DIAL STOP CALLER ID SEARCH 3 Press STOP to stop viewing Note f you want to know the caller s phone number the date time of the call and the caller s name press A or repeatedly while the display shows the number Note for New Zealand users e Telecom New Zealand does not currently send a NAME for Caller ID For KX FP85AL For KX FP85NZ y Mar 14 10 30AM WENDY ROBERTS To search for caller information e f you rotate EASY DIAL to the left the display will show from the reviewed calls e f the unit could not receive name the unit will show NO NAME RCVD e After the last new call has been displayed the unit will show END OF NEW CALL e After all calls are displayed the unit will show END f no calls have been received the unit will show NO CALLER DATA Confirming caller information using the Caller ID list The unit will store caller information of up to 30 calls Caller ID list To print the Caller ID list manually see page 88 This list will be printed out automatically after every 30 new calls This feature is set to ON as a default wit
50. e desired feature is displayed E For advanced features p 69 73 Rotate EASY DIAL until the following is displayed Press and rotate EASY DIAL until the desired feature is displayed 3 Press SET e The current setting of the feature will be displayed Rotate until the desired setting is displayed This step may be slightly different depending on the feature 5 Press SET The setting you selected is set and the next feature will be displayed e000 6 To exit programming press MENU Programming by entering the program To cancel programming code number directly Press MENU to exit the program You can select a feature by directly entering the program code and 2 digit number instead of using EASY DIAL 1 Press MENU 2 Press t and the 2 digit code number 3 Follow steps 3 to 6 above e See programming tables p 67 73 for codes 66 Features Summary Basic features Programming table Display 4 Feature Settings How the unit operates mm dd yy See page 15 for details hh mm To set the date and time 2 digits for each entry Up to 30 See pages 16 and 17 for details To set your logo characters See page 18 for details Up to 20 To set your facsimile telephone digits number ERROR The sending report will be printed only when fax To print and check the sending transmission fails report for fax transmission results ON The sendin
51. e unit will automatically print a broadcast sending report see below Note To cancel the broadcast setting TONE resolution the number of pages that the unit can transmit will decrease elf one of the stations is busy or does not answer the Display station will be skipped All skipped stations will be redialled up to 2 times after all of the other stations have been called 2 Press SET Sample of a broadcast sending report BROADCAST REPORT YOUR LOGO YOUR FAX NO OTHER FACSIMILE START TIME USAGE TIME PAGES Mike Jan 10 09 01 10 Peter Jan 10 09 01 708 Sam Jan 10 09 01109 Kim Jan 10 09 01 10 TOTAL 004 37 following message BROADCASTING e The display will show the following SEND CANCELED YES SET NO STOP Jan 10 2000 09 36AM RESULT OK OK OK OK 39 Receiving Faxes Setting the unit to receive faxes How you want the unit to receive calls You have to set this This is how the unit will operate 40 Use only as fax You have a separate telephone line just for faxes FAX ONLY mode p 43 Set feature 77 to FAX ONLY p 73 Turn AUTO ANSWER on by pressing AUTO ANSWER MEMORY ON When receiving calls All incoming calls will be answered as faxes Use as answering device fax KX FP85 only Hi this N is Mike d You want to receive all voice and fax calls automatically TAD FAX mode p 54 Set feature 77
52. efore cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning 4 Do not use this unit near water for example near a bathtub wash bowl kitchen sink or the like 5 Place the unit securely on a stable surface Serious damage and or injury may result if the unit falls 6 Do not cover slots and openings on the unit They are provided for ventilation and protection against overheating Never place the unit near radiators or in a place where proper ventilation is not provided 7 Use only the power source marked on the unit If you are not sure of the type of power Supplied to your home consult your dealer or local power company 8 For safety purposes this unit is equipped with a grounded plug If you do not have this type of outlet please have one installed Do not use any type of adaptor plug to defeat this safety feature 9 Do not place objects on the power cord Install the unit where no one can step or trip on the cord 10 Do not overload wall outlets and extension cords This can result in the risk of fire or electric shock 11 Never push any objects through slots in this unit This may result in the risk of fire or electric shock Never spill any liquid on the unit 12 To reduce the risk of electric shock do not disassemble this unit Take the unit to an authorized service centre when service is required Opening or removing covers may expose you to dangerous voltages or other risks Incorre
53. elephone numbers which are stored in the broadcast feature p 37 Caller ID list KX FP85 only keeps records of the last 30 callers after subscribing to a Caller ID service This report will be printed automatically after every 30 callers p 28 1 Press MENU twice Display 2 PRINT REPORT Display Rotate EASY DIAL until the desired item is displayed SETUP LIST TEL NOs LISI F 0000 STOP PRINTER TEST EASY DIAL JOURNAL REPORT BROADCAST LIST CALLER ID LISI 3 Press to start printing PRINTING To stop printing press STOP After printing the printed item will be displayed 4 Press MENU 88 Specifications Technical data about this product Applicable Lines Public Switched Telephone Network Document Size Max 216 mm in width Max 600 mm in length Effective Scanning Width 208 mm Recording Paper Size A4 210 mm x 297 mm Effective Printing Width 202 mm Transmission Time m KX FP81 Approx 12 s page Original mode m KX FP85 Approx 8 s page Original mode Scanning Density Horizontal 8 pels mm Vertical 3 85 lines mm STANDARD mode 7 7 lines mm FINE HALF TONE mode 15 4 lines mm SUPER FINE mode Halftone Level 64 level Scanner Type Contact Image Sensor CIS Printer Type Thermal Transfer on plain paper Data Compression System Modified Huffman MH Modified READ MR Modified Modified READ MMR Modem Speed m
54. et to RINGER OFF Change to another ring count p 67 KX FP85 only The paper is inserted halfway Insert it correctly p 13 and press to clear the message The FAX ONLY mode is set Tell them the number is only used for faxes or change to TEL TEL FAX or TAD FAX KX FP85 only mode p 40 41 Use the speakerphone in a quiet room e If you have difficulty hearing the other party adjust the volume using A or V e If you and the other party speak at the same time parts of your conversation will be cut off Speak alternately f this button is pressed during dialling a pause will be inserted If pressed immediately after a dial tone is obtained the last number dialled will be redialled e A Distinctive Ring pattern of feature 31 is set p 70 e The TEL FAX mode is set p 46 47 e All or part of the numbers are the same Change the code or ID number of features 11 p 68 12 p 68 41 p 70 and 49 p 71 The HELP printing function copy function and reports also use ink film e Recording paper or ink film has run out Press STOP to stop the beeps and install paper ink film continued Operations Fax sending Problem cannot send documents The other party complains that letters on their received document are distorted or not clear The other party complains that dirty patterns or black lines appear on their received document cannot make an internatio
55. etected the answering device will play a greeting message and the caller can leave a voice message You can use either the pre recorded greeting messages see next page or your own greeting message p 56 Setting up the voice and fax message reception 1 Set feature 77 to TAD FAX p 73 2 If the arrow V is not shown on the right of the display turn it on by pressing AUTO ANSWER Display TAD FAX MODE The unit will play the greeting message The remaining time for recording incoming messages will be displayed Example TIME 10m13s ON AUTO ANSWER Note e The incoming message recording time can be changed feature 10 on page 67 e For voice memory capacity for incoming messages see page 89 e When the remaining time is low erase unnecessary messages p 59 e While an incoming call is being recorded you can monitor it through the speaker If this feature is not required set to OFF feature 67 on page 72 Ring count in the TAD FAX mode The number of rings before a call is answered can be changed on feature 06 p 67 You can choose from 2 3 4 5 6 7 8 9 TOLL SAVER and RINGER OFF TOLL SAVER When you call the unit from a remote location the number of rings will tell you if there are any new voice messages If the unit answers on the second ring there is at least one new recorded message If the unit answers on the fourth ring there are no new recorded messages
56. f this Permitted Attachment are contained in Telecommunications General By Law 220 5 You are authorised to install this Permitted Attachment yourself by plugging it into the line socket of any regular telephone You may connect it in place of your existing telephone or to any spare telephone socket installed in your premises To disconnect your existing telephone you must first remove its plug from the line socket You can then insert the plug of your Permitted Attachment into the socket and use your equipment If the plug of your existing telephone cannot be readily removed you will have to remove the screw securing it To do this proceed as follows 1 Loosen screw A sufficiently to remove the socket cover See Fig 1 2 Remove screw B and withdraw the plug See Fig 2 3 Replace screw B See Fig 3 Ensure that it screws completely into the socket recess If the screw is too long increase the hole depth or replace the screw with one 5 mm shorter 4 Replace socket cover and tighten screw A See Fig 4 SOCKET PLUG SCREW A Fig 1 TELEPHONE CORD Connect to the a as shown in Fig 1 SCREW A SCREW 2 B SOCKET Fig 3 Fig 4 If you are satisfied with the operation of your telephone service after plugging in your Permitted Attachment your installation is completed You will be unable to connect this Permitted Attachment if your telephone service consists on
57. g To edit items stored in the EASY DIAL directory see page 24 Note for New Zealand users e Telecom New Zealand does not currently send a NAME for Caller ID Nos or on the telephone number list p 88 Caller ID KX FP85 only Erasing caller information Erasing specific caller information 1 Press CALLER ID SEARCH 4 Press STOP to exit the program Example 2 NEW CALLS i Display USE EASY DIAL Display Rotate until the desired name or number is displayed Ee For KX FP85AL Example WENDY ROBERTS For KX FP85NZ Example 3453809 2 Press ERASE maa The caller s information will be erased For KX FP85AL TOP DELETED Example ALLAN STONE For KX FP85NZ Note for New Zealand users e Telecom New Zealand does not currently DELETED send a NAME for Caller ID Example 4561032238 To erase other items repeat steps 2 and 3 Erasing all stored caller information 1 Press MENU three times 5 Press STOP to exit the program Display 3 CALLER SET UP 2 Press l Display mo m 2 Press ERASE ALL OK Q D H H H H U H A HI D U E e To cancel erasing press STOP then MENU CT 000 4 Press SET 30 Voice Contact Talking to the other party after fax transmission or reception You can talk to the other party after a fax message is completed This will save the added expense and time of making another call
58. g Faxes TEL FAX mode receiving voice calls with rings and fax calls without rings when you are near the unit Use this mode when you are always near the fax machine and want to receive faxes without ringing When a call is received the fax machine will work as follows To set the TEL FAX mode see below A call is received The fax machine will not ring This message will be played to the TEL FAX delayed ring count calling party KX FP85 only Voice call Hello To send a fax start transmission To speak with someone please wait The fax machine will ring up to 3 times Fax calling Silent fax recognition ring count tone The calling party will hear a different The fax machine will automatically ring back tone receive documents without ringing Answer the call f the call is not answered This message will be played KX FP85 only No one is available to take your call right now Please try again later Thank you A fax calling tone is automatically generated by the sending fax machine Some fax machines The fax machine will activate the fax do not have this capability function for the other party s fax You can record your own greeting message machine that does not send a fax p 56 KX FP85 only calling tone Note To set the TEL FAX mode The fax machine will display the following when 1 Set feature 77 to TEL FAX p 73 a Call is received 2 If the arrow is
59. g report will be p 34 printed after every transmission For KX FP81 only If you are using the unit with an FAX RING COUNT answering machine set the ring l count to more than 5 To change the number of rings before the unit answers a call in the FAX ONLY mode For KX FP85 only This setting can be changed when the unit is in FAX ONLY mode To change the number of rings before the unit answers a call in the FAX ONLY mode m For KX FP85 only This setting can be changed when the unit is in TAD FAX mode e See page 54 for details To change the number of rings TOLL SAVER before the unit answers a call in the For KX FP85 only VOX Unlimited VOX 1 9 1 minute to 9 minutes To change the recording time for an 1 14 9 incoming message 6 9 2 9 7 8 The default setting is in bold type continued 67 Features Summary Basic features cont How to set menu options 1 Press MENU 3 Press SET 2 Rotate EASY DIAL J until the desired 4 Rotate EASY DIAL until the desired feature is displayed setting is displayed 5 Press SET 6 Press MENU Note eStep 4 may be slightly different depending on the feature eSee page 66 for more details Programming table cont Display amp Feature Settings How the unit operates For KX FP85 only To select ON and enter ID Rotate EASY DIAL and select To operate the answering device ena this feature
60. ges KX FP85 only Erasing recorded messages Erase unnecessary messages to prevent memory from becoming full Erasing a specific message 1 Press while listening to the message you want to erase Display ERASING y MESSAGE ERASED Erasing all the messages Check that you have listened to all of the recorded messages START 1 Press ERASE Display 1 ALL MESSAGES 2 Press START J e To cancel erasing press STOP 3 Press SET ERASING i ERASE COMPLETED Note e Greeting messages can not be erased this way 59 Recording KX FP85 only Memo message leaving a message for others or yourself To leave a private message for yourself or someone else you can record a voice memo This memo can be played back later either directly or remotely 1 Press RECORD t 2 Press START 7 e A long beep will sound S os A 2220 A RY So IL L S 3 Speak clearly about 20 cm away from the scan O microphone 4 When finished recording press STOP Telephone conversation You can record a telephone conversation This conversation can be played back later either directly or remotely 1 During a telephone conversation press RECORD Display 2WAY RECORDING To stop recording press STOP or replace the handset Note C5 e There may be legal restrictions on recording two way 4 OO SUNO CN Lose IN p telephone conversations Inform the other party that S Ba
61. h feature 26 p 69 If you select OFF the unit will not print the list automatically but will store the records of received calls 2 Caller ID KX FP85 only Sample of a Caller ID list CALDER MD DLST NEW Mar 14 2000 10 37AM NO NAME TELEPHONE NUMBER TIME OF CALL ANSWER 01 WENDY ROBERTS 3456789012 Mar 14 10 30AM FAX 02 ALLAN STONE 4567890123 Mar 13 08 35AM TAD OLD NO NAME TELEPHONE NUMBER TIME OF CALL ANSWER 01 MIKE TIMAR 9876543210 Mar 11 09 35AM TEL NEW Shows a call you have not yet viewed OLD Shows a call you have already viewed FAX Facsimile reception TAD Telephone answering device responded TEL Telephone call received blank Not answered Note e When the total number of calls reaches 30 and a new call is received the oldest data will automatically be erased Note for New Zealand users e Telecom New Zealand does not currently send a NAME for Caller ID Calling back using caller information You can easily call back a caller using the stored caller information Important e This feature is not available in the following cases The telephone number includes data other than numbers ie or The caller s information does not include a telephone number 1 Press CALLER ID SEARCH Example 2 NEW CALLS Display USE EASY DIAL Rotate EASY DIAL until the desired telephone name or number is displayed For KX FP85AL Example ALLAN STONE For KX
62. he FINE SUPER FINE or HALF TONE setting will increase the transmission time elf the resolution setting is changed during feeding it will be effective from the next sheet eThe SUPER FINE resolution only works with other compatible fax machines To transmit more than 10 pages at a time Insert the first 10 pages of the document Add the extra pages up to 10 before the last page is fed into the unit To stop transmission Press STOP To redial the last number Press REDIAL PAUSE elf the line is busy the unit will automatically redial the number up to 2 times e During redial the following will be displayed Display WAITING REDIAL To cancel redialling press STOP Fax auto redial for the EASY DIAL directory If the line is busy or there is no answer when using the EASY DIAL directory the unit will automatically redial the number up to 2 times e This feature is also available for delayed transmission feature 25 on page 69 e During redial the following will be displayed Display WAITING REDIAL To cancel redialling press STOP Documents you can send Minimum size Maximum size Raa 128 mm 600 mm 216 mm Note Sending Faxes Convenient way to send a fax You can dial the fax number first before inserting the document This is convenient if the other party s number is indicated on the document 1 Enter the fax number e The handset mus
63. he pre recorded message The recording time will be limited to 16 seconds We recommend you record your message within 12 seconds to make it easier to receive faxes Suggested messages This is your name business and or telephone number We are TAD FAX greeting message unable to answer right now To send a fax start transmission To leave a message speak after the beep Thank you TEL FAX areetina messace This is your name business and or telephone number We are g 9 g unable to answer right now Please try again later Thank you 1 Select the desired mode TAD FAX or TEL FAX where you want to record a greeting message feature 77 on page 73 2 Press RECORD twice e The display will show the following according to your selection in step 1 TAD FAX mode 2 TAD GREETING 3 Press START e Along beep will sound 4 Speak clearly about 20 cm away from the microphone The display will show the remaining recording time Note e If you make a mistake while recording start TAD FAX mode TAD REC 15s again from step 2 e You can choose 60 seconds for your own TEL FAX mode T F REC 15s TAD FAX greeting message feature 54 on page 71 If you change to 60 seconds we recommend that you tell the caller in your own TAD FAX greeting message to press 9 before starting fax transmission If you change to 16 seconds from 60 seconds your own recorded TAD FAX greeting message will
64. he previous message will be played e To listen to all the messages Press 5 e To skip a message Press 2 Skips the greeting message Repeats a message Skips a message New message playback All message playback Room monitor KX FP85AL only gt Re records a greeting message 62 When there are no new recorded messages No new messages Press 5 or wait for 4 seconds to listen to all the messages When voice memory is full Sorry no more memory Please erase unnecessary messages Erase some or all of the messages see next page Key Remote command Stops re recording of a greeting message Erases a specific message 5 Erases all messages Changes to the TEL mode Turns ON message transfer Turns OFF message transfer 8 3 Turns ON pager call 8 4 Turns OFF pager call bai 4 8 0 8 1 Eo Eo Remote Operation KX FP85 only Other remote operations Erasing a specific message Press 4 while listening to the message you want to erase Voice guide example The message has been erased e Along beep will also sound The unit will then play back the next message m Erasing all the messages Press 5 to erase all the messages All messages have been erased e Along beep will also sound m Monitoring the room KX FP85AL only Press 6 to monitor the sound for about 30 seconds in the room where the
65. he right of the display ON e f you want to set the TEL mode Press AUTO ANSWER to turn off the arrow V on the right of the display ON The unit is not in AUTO ANSWER mode Press AUTO ANSWER to turn on the arrow V on the right of the display ON 79 Operations Copying Problem Cause 4 Remedy The unit does not make a copy You cannot make a copy during programming Make the copy after programming or stop the programming A dirty pattern or a black line The glass or rollers are dirty Clean them p 84 appears on the copied document The copied image is distorted The thermal head is dirty Clean it p 85 The printing quality is poor Some paper has instructions recommending which side to print on Try turning the paper over The printing is faint You may have used paper with a cotton and or fiber ape content that is over 20 such as letterhead or resume Original Copy paper Using an answering machine KX FP81 only Problem Cause amp Remedy cannot receive documents Your greeting message on the answering machine is too automatically long Shorten the message up to 10 seconds The answering machine rings too many times Set to 1 or 2 rings cannot receive voice e Check if the answering machine is turned on and messages connected to the fax machine properly p 44 Set the number of rings on the answering machine to 1 or 2 cannot retrieve recorded voice
66. hine will receive documents automatically Receiving a voice message and fax document in one call The answering machine will record the voice message first The fax machine will then be activated by the caller s request and will receive the document Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call Inform the caller of the following procedure beforehand 1 The caller calls your fax machine The answering machine will answer the call 2 The caller can leave a message after the greeting message 3 The caller presses 9 pre selected fax activation code The fax machine will activate the fax function 4 The caller presses the start button to send a document Note e The fax activation code can be changed in feature 41 p 70 elf the wrong fax activation code is entered the caller must wait at least 5 seconds to reenter the correct code To use the unit with a computer We recommend that you always connect the fax machine directly to the wall jack KX FP81 only D A Fax machine Computer DB E Answering machine KX FP81 only not included Note eSet the fax machine to the TEL mode The device which has the shortest ring count will answer the call first elf you use your computer as an answering machine connect the telephone line cord from the EXT jack to the computer KX FP81 only 45 Receivin
67. hot Let the unit cool down N 6 Operations When a function does not work check here before requesting help General Problem cannot make and receive calls cannot make calls The unit does not work The unit does not ring The unit displays the following message though the paper is inserted CHECK PAPER The other party complains they only hear a fax tone and cannot talk The speakerphone is not working KX FP85 only The REDIAL PAUSE button does not function properly The receive mode does not function as explained on pages 38 and 39 During programming cannot enter the code or ID number The ink film runs out quickly The unit beeps Cause 4 Remedy e The power cord or telephone line cord is not connected Check the connections p 14 e f you used a splitter to connect the unit remove the splitter and connect the unit to the wall jack directly If the unit operates properly check the splitter The dialling mode setting is wrong Change the setting of feature 13 p 68 KX FP81AL KX FP85AL only e Disconnect the unit from the telephone line and connect the line to a known working telephone If the working telephone operates properly contact our service personnel to have the unit repaired If the working telephone does not operate properly contact your telephone company e The ringer volume is set to off Adjust it p 19 e The TAD ring count of feature 06 is s
68. ic electricity do not use a dry cloth and do not touch the thermal head directly Telephone line cord Pa Power cord Centre part Thermal head Back cover aay open button w 85 Ink Film Replacing the ink film When the unit runs out of ink film the following message will be displayed Display CHECK FILM Install a new ink film The following ink films are available for replacement Each roll prints about 140 A4 size pages See page 6 for accessory information Model No KX FA53A Replacement film 1 roll Model No KX FA55A Replacement film 2 rolls Open the front cover by pulling up the centre part Push the back cover open button 1 and open the back cover Back cover open button Pull up the blue gear side and remove the Used core 7 used ink film Remove the used core gt aN k ba X p U Used ink film 86 4 Remove the stoppers and tags from the new ink film Find the T shaped gear blue 5 Insert the blue core of the front ink film roll into the right slot of the unit 1 Insert the T shaped gear blue into the left slot of the unit 2 Insert the back ink film roll 6 If the ink film is slack tighten it by winding the gear Incorrect Correct Tight 7 Close the back cover securely by pushing down on the dotted area at both ends 1 Close the front cover securely The following message will be d
69. ing Making a copy The unit can make single or multiple copies up to 50 Any transmittable document p 33 can be copied 1 Adjust the width of the document guides to the size of the document 2 Insert the document up to 10 pages FACE DOWN until a single beep is heard and the unit grabs the document Display STANDARD e Make sure the handset is on the cradle e If necessary press RESOLUTION repeatedly to select the desired setting p 32 3 Press COPY START NUMBER 1 100 f necessary enter the number of copies up to 50 f necessary choose an enlargement reduction rate by pressing LCOPY ZOOM See next page f you want to print collated sorted copies press COLLATE until the following is displayed COLLATE ON 4 Press COPY START The unit will start printing f you want to remove the copy document for other uses press QUICK SCAN instead of COPY START The unit will feed the document and scan it into memory then start printing Printing collated sorted copies Document guides f COPY ZOOM Note elf a resolution is not selected FINE resolution will automatically be selected eYou can make or receive a voice call while making copies e After copying the enlargement reduction rate setting will return to 100 To stop copying Press STOP Example Making two copies of a 4 page original document Note elf you turn
70. isplayed while the unit is checking that there is no slack on the ink film Display PLEASE WAIT Note eThe ink film is completely safe to touch and will not rub off on your hands like carbon paper Ink Film NG Tags Stopper IN NO T shaped gear blue Stopper T shaped S gear blue Back ink film roll L LA IM 7 lt gt b I WI Left B UB LITID slot NLA NG D INS ALY S N gt Y bb Front ink N film roll Right slot Blue core WX x ap N Na Lp N NS N MEN IAA V Y Ag 4 Y IPON NG 1 K Gear U Ink film Dotted area Front cover Display Print Reports Reference lists and reports You can print out the following lists and reports for your reference Setup list provides you with the current settings of the basic and advanced programming features p 67 73 Telephone number list provides you with names and telephone numbers which are stored in the EASY DIAL directory The telephone number codes are as shown below P A pause has been entered F Arecall has been entered Journal report keeps records of fax transmission and reception This report will be printed automatically after every 30 fax communications p 34 Printer test list allows you to check the print quality of your unit If the test print has a dirty pattern or blurred points or lines clean the thermal head p 85 Broadcast programming list provides you with names and t
71. istance If a power failure occurs e The unit will not function e The unit is not designed for making emergency telephone calls when the power fails We recommend that a standard phone which can be used in the case of a power failure be connected to the telephone line at all times e Fax transmission and reception will be interrupted e f delayed transmission of feature 25 p 69 is programmed and the start time has passed during a power failure transmission will be attempted soon after power is restored f an extension telephone answering machine is connected to the EXT jack of the fax machine you may be able to use it during a power failure KX FP81 only e f fax documents are stored in memory they will be lost When power is restored a power down report will be printed out stating which contents in memory have been erased Sample of a power down report POWER DOWN REPORT POWER DOWN AT Jan 05 2000 04 30PM RESTARTED AT Jan 05 2000 04 31PM YOUR LOGO YOUR FAX NO lt lt WARNING gt gt CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN FOR ADDITIONAL INFORMATION PLEASE SEE THE JOURNAL REPORT NO OTHER FACSIMILE MODE PAGES FUNCTION 01 FAX NOT AVAIL gt RCV 01 MEMORY RECEIVE 81 Jams Recording paper jam If the unit does not eject any recording paper during fax reception or copying the recording paper has jammed and the display will show the following message Display PAPER JAMMED Remove the
72. ke the correction 22 MUTE Insert Display CF 6 8 2 o SE Hyphen DIRECTORY PROGRAM Delete Helpful hint e You can confirm the stored items on the display p 25 or on the telephone number list p 88 Note e When the following message is displayed in step 6 you can only store 5 more items Display SPACE 5 DIRS elf there is no space to store new stations the following message is displayed in step 1 EASY DIAL FULL Erase unnecessary stations p 24 eA hyphen or a space entered in a telephone number counts as two digits To delete a character number e Move the cursor to the character number you want to delete and press STOP EASY DIAL To select characters with the dial keypad Pressing the dial keys will select a character as shown below RECALL Hyphen button To insert a hyphen Insert button To insert one character or one space Delete button To delete a character CA gt key To move the cursor to the right To enter another character using the same number key move the cursor to the next space lt key To move the cursor to the left To select characters using the EASY DIAL Instead of pressing the dial keys you can select characters using the EASY DIAL 1 Rotate EASY DIAL until the desired character is displayed 2 Press Bb to move the cursor to the next space e The character displayed in step 1 is inserted 3 Return
73. le the ring back tone is heard The code number can be changed in feature 49 p 71 Answer the call e f the call is not answered This message will be played KX FP85 only No one is available to take your call right now Please try again later Thank you The fax machine will activate the fax function for the other party s fax machine that does not send a fax calling tone Silent fax recognition ring count The fax machine generates audible rings to indicate that it is receiving a voice call The number of rings generated depends on the setting of feature 30 on page 69 This signal will not ring at an extension telephone 47 Receiving Faxes Turning the AUTO ANSWER mode on remotely When you are not in and the AUTO ANSWER mode of your unit is set to off TEL mode you can turn the AUTO ANSWER mode on from a remote location using a touch tone telephone AUTO ANSWER mode FAX ONLY mode TEL FAX mode TAD FAX mode KX FP85 only For KX FP81 1 Call your unit and wait for 10 rings e You will hear a beep signal 2 To switch to the FAX ONLY mode Press within 8 seconds To switch to the TEL FAX mode Press 8 within 8 seconds 3 Hang up the handset Note e Press or within 8 seconds after hearing the beep otherwise the call will be interrupted and the unit will remain in the TEL mode For KX FP85 1 Call your unit and wait for 10 rings e You will hear
74. ly of a wall phone or an old style telephone which is not connected by means of a modern plug and socket In such cases a new socket will need to be installed Should the Permitted Attachment not operate when plugged into a socket it is either faulty or unsuitable for operation with your telephone service It should be returned to the store where purchased Service difficulties If at any time a fault occurs on your telephone service carry out the following checks before you call for service e Disconnect the Permitted Attachment and try using the service with the normal telephone e f the telephone service then operates satisfactorily the fault is in your Permitted Attachment Leave the Permitted Attachment disconnected and report the fault to its supplier or agent to arrange for repair e f when using the telephone the service is still faulty report the fault to Service Difficulties and Faults for attention You are required to keep this Permitted Attachment in good working order while it is connected to your telephone service Its construction or internal circuit must not be modified in any way without permission 4 Important safety instructions When using this unit basic safety precautions should always be followed to reduce the risk of fire electric shock or personal injury 1 Read and understand all instructions 2 Follow all warnings and instructions marked on this unit 3 Unplug this unit from power outlets b
75. n to answer the call is too long Decrease the number of rings of features 06 p 67 30 p 69 and 78 p 73 e The greeting message is too long Shorten the message p 56 KX FP85 only continued Fax receiving cont Problem The display shows the following message but faxes are not received The recording image is faint The printing quality is poor A blank sheet is ejected Receive mode Problem cannot select the desired receive mode The other party complains that they cannot send a document Operations Cause 4 Remedy e The incoming call is not a fax Change the receive mode to the TEL or TAD FAX KX FP85 only mode p 40 41 The other party sent a faint document Ask them to send a clearer copy of the document e The thermal head is dirty Clean it p 85 Some paper has instructions recommending which side to print on Try turning the paper over e Check the document of the other party f a blank sheet is ejected after the received document is printed out the receiving reduction rate is not programmed correctly Program the proper rate in feature 36 p 70 The other party placed the document in their fax machine the wrong way Check with the other party Cause amp Remedy If you want to set the FAX ONLY TEL FAX or TAD FAX KX FP85 only mode Select the desired mode using feature 77 p 73 and Press AUTO ANSWER to turn on the arrow W on t
76. nal fax call Fax receiving Problem cannot receive documents KX FP81 only cannot receive documents automatically 78 Cause amp Remedy The telephone line cord is connected to the EXT jack on the unit Connect to the LINE jack p 14 KX FP81 only e The other party s fax machine is busy or has run out of recording paper Try again The other party s machine is not a facsimile Check with the other party e The other party s fax machine rings too many times Send a fax manually dial the number confirm the fax tone then press FAX START f your line has special telephone services such as call waiting the service may have been activated during fax transmission Connect the unit to a line that does not have these services The extension telephone on the same line is off the hook Hang up the extension telephone and try again e Try copying the document If the copied image is clear there may be something wrong with the other party s machine The glass or rollers are dirty Clean them p 84 e Use the overseas transmission mode of feature 23 p 69 Add two pauses at the end of the telephone number p 21 or dial manually Cause 4 Remedy The telephone line cord is connected to the EXT jack on the unit Connect to the LINE jack p 14 The receive mode is set to the TEL mode Set to the FAX ONLY TEL FAX or TAD FAX KX FP85 only mode p 40 41 The time take
77. nly 21 Storing names and telephone numbers in the EASY DIAL directory 22 Making a voice call using the EASY DIAL directory 25 Caller ID service from your phone company 26 Calling back using caller information 28 Storing caller information in the EASY DIAL directory 29 Erasing caller information a 30 Talking to the other party after fax transmission or reception 31 Sending a fax manually using the EASY DIAL directory 32 Sending a fax with the voice guide KX FP85 only 35 Sending from memory 1 aa 35 One time broadcast transmission 2 000 c eee eee ees 36 Broadcast transmission to pre programmed parties 37 Setting the unit to receive faxes 1 0 aaa 40 TEL mode answering all calls manually 42 FAX ONLY mode all calls are received as faxes 43 Using the unit with an answering machine KX FP81 only 44 To use the unit with a computer 0 2 0 0 0 ce eee 45 TEL FAX mode receiving voice calls with rings and fax calls without rings when you are near the unit 46 Turning the AUTO ANSWER mode on remotely 48 Extension telephone i 43 24 a oa cari CAA BPI NAL DA PALA MANA GA 49 Receive polling retrieving a fax placed on another fax machine 49 Distinctive ring Service oac Gad mb KGAD we KG DA Baa LA
78. onitor Speaker volume 8 levels high to low are available While using the monitor speakerphone press A or V Fax voice guidance volume KX FP85 only 9 levels high to off are available While listening to the fax voice guidance press A or V Answering device volume KX FP85 only 9 levels high to off are available While listening to the recorded messages press A or V 19 Making and Answering Calls Voice calls making 1 Press DIGITAL SP PHONE or lift the handset 2 Dial the telephone number e f you misdial hang up and dial again 3 When the other party answers talk into the microphone KX FP85 or speak with the handset 4 When finished talking press DIGITAL SP PHONE KX FP85 or replace the handset Note for KX FP81AL KX FP85AL only The dialing mode is set to TONE as a default setting If you cannot dial change to PULSE with feature 13 p 68 Voice calls answering 1 When the unit rings press DIGITAL SP PHONE KX FP85 or lift the handset 2 When finished talking press DIGITAL SP PHONE or replace the handset To redial the last number 1 Lift the handset or press MONITOR DIGITAL SP PHONE 2 Press REDIAL PAUSE m For KX FP81NZ KX FP85NZ only If the line is busy when using the MONITOR DIGITAL SP PHONE button the unit will automatically redial the number twice During redial the following will be displaye
79. p 0 2 ee ee eee 88 Telephone number 88 Logo Feature 02 16 67 Melody ring Feature 71 73 Memory reception alert Feature 44 42 71 Memory transmission 35 Message alert Feature 42 71 Message transfer Feature 60 72 MONITOR button 20 Mute aaa 20 Overseas transmission mode Feature 23 69 Pager call Feature 70 73 Paper jam 0 0 00 0 cee eee 82 Paper tray 0 00 eee eee 12 PAUSE button 21 Power down report 81 Power failure 81 Power supply 14 89 Printer test list 88 Printing paper size 89 Printing reports 88 Problem solving 77 80 Programmable features 66 73 QUICK SCAN button 35 52 RECALL button 21 Receiving PAN Aerie acd dy diese e R 42 Setting 40 41 Receiving alert Feature 44 71 Receiving reduction Feature 36 70 Recording Greeting message 56 Memo message 60 Telephone conversation two way 60 Recording paper 13 89 Recording paper jam 82 Recording time alert Feature 43 71 Recording time for TAD FAX greeting message Feature 54 71 Redial os ceed a aaa Fra si WA 20 33 Red
80. peration press STOP 4 Lift the handset The unit will automatically dial the number Note e When you want to search for symbols not letters or numbers press in step 2 25 Caller ID KX FP85 only Caller ID service from your phone company This unit is compatible with a Caller ID service offered by your local telephone company To use this feature you must subscribe to a Caller ID service How Caller ID is displayed The calling party s telephone number or name will be displayed after the first ring You then have the option of whether or not to answer the call depending on the caller For KX FP85AL Example Chris Horner For KX FP85NZ Example 1234567890 The unit will automatically store the caller s information telephone number name and the time of the call You can view the caller s information See next page and print the caller ID list p 28 Note e f the unit is connected to a PBX Private Branch Exchange system you may not receive the caller s information Consult your PBX supplier e f the unit cannot receive caller information the unit will show the following Display The caller dialled from an area which does not provide a Caller ID service PRIVATE CALLER The caller requested not to send their information Note for New Zealand users e Telecom New Zealand does not currently send a NAME for Caller ID 26 Caller ID KX FP85 only Viewing caller information on the
81. r KX FP85 only Follow steps 1 3 above Rotate EASY DIAL to select ON Press To transfer a recorded incoming Enter the transfer telephone p 64 Press Press MENU e This feature can be turned on off from a remote location p 63 m For KX FP85 only CHECK See page 65 for details RECORD To check record or erase a transfer greeting message message to another telephone number m For KX FP85 only If you select OFF you cannot ICM MONITOR monitor the incoming message To hear an incoming message ICM from the speaker while the answering device is recording the message This feature is available when the transmitting receiving station are ECM stands for Error Correction ECM compatible Mode To send a fax even if there e f the documents are in memory is static interference on the clear them before the setting telephone line p 42 70 The default setting is in bold type Features Summary Display 4 Feature Settings How the unit operates KX FP81 See page 51 for details If you have a pager and wish to Know when your unit receives an incoming message KX FP85 only or a fax activate this feature MELODY RINGER To set the ring melody You can confirm the status of the other party s machine If you often have trouble when e If the ring back tone continues the sending a fax this feature allows other party s machine may not be you to hear connecting tones f
82. ring an overseas transmission add two pauses at the end of the telephone number International Country Telephone PAUSE L PAUSE access code code number Note e PAUSE can be stored into a telephone number in the EASY DIAL directory TONE button The button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialling operation When you hang up the unit will automatically return to the pulse mode Note e TONE can be stored into a telephone number in the EASY DIAL directory 21 EASY DIAL Storing names and telephone numbers in the EASY DIAL directory For rapid access to frequently dialled numbers the unit provides a EASY DIAL directory 100 stations 1 oF Ww N Press DIRECTORY PROGRAM Display USE EASYDIAL OR PRESO DIR PRUG Rotate EASY DIAL until the following is displayed H NAME Enter the name up to 10 characters by following the instructions on the next page NAME Alice Example Press NO 2 Enter the telephone number up to 30 digits using the dial keypad NO 20002233 Example f you want to enter a hyphen press RECALL Press SET REGISTERED 4 NAME To program other items repeat steps 3 to 6 Press DIRECTORY PROGRAM to exit the program To correct a mistake ePress gt or lt a to move the cursor to the incorrect character number and ma
83. sion or reception error occurred Try again or check with the other party 43 e An overseas transmission error occurred Try using 44 the overseas mode feature 23 on page 69 DOCUMENT JAMMED The document is jammed Remove the jammed document p 83 ERROR NOT YOUR UNIT 54 e A transmission or reception error occurred because of a problem with the other party s fax machine Check with the other party MEMORY FULL e The document was not received due to memory being full NO DOCUMENT e The document was not fed into the unit properly Reinsert the document and try again OTHER FAX NOT RESPOND e The other party s fax machine is busy or has run out of recording paper Try again e The document was not fed properly Reinsert the document and try again e The other party s fax machine rings too many times Send a fax manually dial the number confirm the fax tone and press FAX START J The other party s machine is not a facsimile Check with the other party The number you dialled is not in service PRESSED THE STOP KEY e STOP was pressed and fax communication was cancelled THE COVER WAS OPENED e The covers were opened Close them and try again OK Fax communication was successful N OI O Oo 14 Display Error Messages If the unit detects a problem one or more of the following messages will appear on the display Display message CALL SERVICE CALL SERVICEZ COVER OPEN CHECK ELEM CH
84. stations have been stored in the EASY DIAL directory p 22 1 Insert the document FACE DOWN e If necessary press RESOLUTION repeatedly to select the desired setting p 32 2 Rotate EASY DIAL until the following is displayed Press 3 DIR 000 4 Rotate EASY DIAL until the desired name is displayed Example EASY DIAL ma CT SET 5 Press FAX START DIR Bill 001 To program other stations repeat steps 4 and 5 up to 20 stations Press after programming all 6 of the desired stations Note The document will be fed into the unit and elf you select the FINE SUPER FINE or scanned into memory The unit will then HALF TONE resolution the number of transmit the data to each station calling pages that the unit can transmit will decrease each number sequentially elf one of the stations is busy or does not ast answer the station will be skipped All e After transmission the stored document will skipped stations will be redialled up to 2 times be erased automatically and the unit will after all of the other stations have been automatically print a broadcast sending called report p 39 To cancel the broadcast setting 1 Press STOP while the unit displays the following message Display BROADCASTING e The display will show the following SEND CANCELED ii YESO SET NOse TOP 2 Press SET 36 Sending Faxes Broadcast transmission to pre programmed p
85. t ON MODE ON CD f this feature is not required select OFF 5 Press SET SETUP ITEM 6 Press MENU Note The unit will automatically answer a distinctive ring call after the second ring regardless of the AUTO ANSWER receive mode or ring count setting 50 Pager call Recelving Faxes This feature allows your unit to call your pager when your unit receives an incoming voice message KX FP85 only or a fax document 1 2 OD Gi GW Press MENU Display Press then 7 0 LS YSTEM SET UP For KX FP81 For KX FP85 Press MODE OFF Co Rotate EASY DIAL to select ON MODE ON CD e f this feature is not required select OFF Press NO a Enter your pager number You can enter a total of 46 digits and or pauses Example 1 202 555 1234PP12345678PP5555 Your pager Pauses number Your pager access code if required 2 Message you want displayed on your pager When your pager receives a pager call Your pager will display the message you entered in step 6 above For example 5555 7 Press SET The unit will dial the stored number PAGER TEST pager test call Press MONITOR DIGITAL SP PHONE 8 Check that your pager receives a Display 000 o OOG E 000 00 CI Q2 0 E O EASY DIAL MONITOR KX FP81 DIGITAL SP PHONE KX FP85 REDIAL PAUSE Pause Fi PAE UOC Copy
86. t be on the cradle 2 Insert the document 3 Press FAX START If your unit does not send a fax using the EASY DIAL directory e Confirm the stored items on the display p 25 or on the telephone number list p 88 eCheck that the number dialled is answered by the other party s machine 1 Rotate until the desired name is displayed 2 Lift the handset eThe connecting tone will be heard during dialling to tell you the status of the other party s machine feature 76 on page 73 Effective scanning area Document weight Single sheet Scanned 45 g m to 90 g m area Multiple sheets 60 g m to 75 g m 208 mm Paper width 216 mm eRemove clips staples or other similar fastening objects eCheck that ink paste or correction fluid has dried e Do not send the following types of documents Use copies for fax transmission Chemically treated paper such as carbon or Paper with a coated surface carbonless duplicating paper Paper with a faint image Electrostatically charged paper Paper with printing on the opposite side that Heavily curled creased or torn paper can be seen through the front e g newspaper 33 Sending Faxes Reports for confirmation To confirm the communication results the following reports are available Sending report This report will provide you with a printed record of transmission results To change the setting see feature 04 on page 67 Sample of a sending report
87. t enter 0000 default setting is in bold type Features Summary Display 4 Feature Settings How the unit operates 47 For KX FP85 only If you hear slow beeps press PLAY MESSAGES and listen to recorded messages p 58 The beeps will stop To alert you with beeps when a new voice message is recorded For KX FP85 only If you hear slow beeps erase the REC TIME ALERT recorded messages p 59 The l beeps will stop To alert you with beeps when there is less than 60 seconds of remaining recording time If you hear slow beeps clear the printing problem or supply paper to To alert you with beeps when a print the stored document The received document is stored into beeps will stop memory due to a problem ON You do not have to press FRIENDLY RCV ono l a FAX START for fax reception To receive a fax automatically when you answer a call and hear a fax calling tone slow beep For KX FP85 only Voice guidance examples FAX GUIDANCE ON Start transmission Transmission is complete If you wish to hear the voice Transmission has failed guidance see right at each fax Transmission has been interrupted transmission reception set this Start reception feature to ON OFF p Reception is complete e To hear the voice guidance only ae Reception has failed when fax transmission reception Reception has been interr
88. t from another compatible machine Therefore you pay for the call Make sure that no documents are fed into your unit and that the other party s machine is ready for your call 1 For KX FP81 Press MENU three times Display 3 POLLING For KX FP85 Press MENU four times A POLLING 2 Press SET Dial the fax number GO Example FAX 3331111 4 Press SET CONNECTING Xx wa e The unit will start reception 49 Receiving Faxes Distinctive ring service This feature is only for use if you subscribe to a distinctive ring pattern service from your telephone company For more information on the availability of this service in your area please contact your telephone company before setting this feature on your unit In Australia this service is called Fax Stream Duet In New Zealand this service is called FaxAbility The distinctive ring service gives you an additional phone number on a single telephone line with a different ringing pattern When you wish to use the additional phone number as a facsimile telephone number set the ring pattern detection feature to ON When the unit detects a call matching the distinctive ring pattern it will activate the fax function Setting the ring pattern detection 1 Press MENU Display Display 1 SYSTEM SET UP PAN 2 Press tt then 3 1 RING DETECTION 3 Press SET Pee MODE OFF CD EASY DIAL 4 Rotate EASY DIAL to selec
89. t into memory and then transmit or copy the stored document p 35 52 To choose Collated sorted in the copy mode p 52 To adjust volumes p 19 To select an enlargement reduction rate in the copy mode p 52 53 Nos To print a quick reference p 9 To turn on off the AUTO ANSWER mode p 40 41 To initiate or exit programming For voice muting p 20 Dial keypad Display Ks NG i ELSE G 2 3 MEMORY CALLS ON i MUTE AUTO ANSWER i O S N KO F OD A O SEARCH CT QUICK SCAN I I i i RECORD ERASE PLAY MESSAGES D gt REPEAT a MCS a or a RESOLUTION X 0 a 3 Co a FS C I I FWD 1 i DIRECTORY O Se a ale BACK REDIAL DIGITAL PAUSE RECALL SP PHONE EARCH i i q aaa ee flitfryq eFor slow For the Caller ID playback To play recorded service p 58 messages p 98 p 27 30 For speakerphone eiorcmeameoded To initiate fax transmission operation messages p 59 reception or copying For quick playback a a ne during p 58 eTo store or edit iis eTo use the recall feature names and eTo search for a stored name p 21 telephone numbers P 25 32 eTo redial the last number p 22 24 eTo select the features feature dialled p 20 33 settings during programming To record your own p 66 o insert a pause during greeting messages
90. tall paper or clear the jammed paper When performing memory transmission the document being stored exceeds the memory capacity of the unit Transmit the entire document manually 75 Error Messages Display message Cause amp Remedy MEMORY FULL e When making a copy the document being stored exceeds the memory capacity of the unit Press STOP to clear the message Divide the document and try again MESSAGE FULL There is no memory left to record a voice message Erase unnecessary messages p 59 KX FP85 only MODEM ERROR There is something wrong with the modem circuit Contact our service personnel NO FAX REPLY e The other party s fax machine is busy or has run out of recording paper Try again PAPER JAMMED A recording paper jam occurred Clear the jammed paper p 82 PLEASE WAIT e The unit is checking that there is no slack on the ink film Wait until the message clears POLLING ERROR e The other party s fax machine does not provide the polling function Check with the other party REDIAL TIME OUT e The other party s fax machine is busy or has run out of recording paper Try again e The document is jammed Remove the jammed document p 83 Attempted to transmit a document longer than 600 mm Press to remove the document Divide the document into two or more sheets and try again REMOVE DOCUMENT TRANSMIT ERROR A transmission error occurred Try again UNIT OVERHFATED e The unit is too
91. ting help wara nana eis Wak bh Oe La eee eee KAN 77 If a power failure OCCUIS eee 81 Recording paper jam 1 2 0 ce eee 82 Sendang document AMG aaah DD peed ha Oa nae eee 83 Sending document does not feed or multi feeds 83 DOCUMERLICCCE lt 4 5 0 22 BANANA dudes Bere DOG DNA NN ESS 84 AMELIA MCC agad NAMANA alk shia dena Gee me TA uk he eee wae 85 Replacing the ink filM 0 a 86 General Information Print Reports Specifications Index Reference lists and reportS 0 0 0 eee eee 88 Technical data about this product 0000 e eee 89 NOE Kori ae cee ce Adana Se ae tenet EBA ce comet oe eae NA eat hd 90 Accessories Included accessories Telephone line cord Telephone line cord for KX FP81AL KX FP85AL only for KX FP81NZ KX FP85NZ only Handset Ink film Telephone plug complimentary test ink film KX FP81AL KX FP85AL only The ink film is pre installed f any items are missing or damaged check with the place of purchase Save the original carton and packing materials for future shipping and transportation of the unit Accessory information The complimentary test ink film is 10 metres long and will print about 28 A4 size pages We recommend that you buy full size replacement film 50 metres for continuous use of your unit For best results use genuine Panasonic replacement film Model No KX FA53A or KX FA55A Model No Item Spe
92. uce copy 52 53 Remote activation ID Feature 12 64 Remote operation card 61 62 Remote operation ID Feature 11 68 Replacement film 8 86 87 Reset Feature 80 73 Resolution 0000 eee 32 Ring count FAX ONLY Feature 06 67 Silent fax recognition Feature 30 47 69 TAD FAX Feature 06 54 67 TEL FAX Feature 78 47 73 Ringer volume 19 Sending report Feature 04 34 67 Set default Feature 80 73 SEUD lS AAP PA AE 88 Silent fax recognition ring Feature 30 47 69 Specifications 89 Storing Broadcast 37 38 Caller information 29 EASY DIAL 22 24 TAD FAX mode 40 54 TAD FAX ring count Feature 06 54 67 TEL MODE 0a hand sh 41 42 TEL FAX delayed ring count Feature 78 73 TEL FAX mode 41 46 47 Telephone number list 88 Thermal head cleaning 85 Toll saver 54 67 TONE button 21 Transmission Broadcast 36 39 EASY DIAL 32 From memory 35 Manually aa 32 Voice guide 35 Transmittable document 33 Voice call Answering 20 EASY DIAL ugagawadiaa ipasa 25 Making a
93. uctions e Most figures shown in these operating instructions are based on a KX FP81 Copyright This manual is copyrighted by Kyushu Matsushita Electric Co Ltd KME and its licensee Under the copyright laws this manual may not be reproduced in any form in whole or part without the prior written consent of KME and its licensee Kyushu Matsushita Electric Co Ltd 2000 For Australian users Warning e This equipment will be inoperable when mains power fails e When a failure occurs which results in the internal parts becoming accessible disconnect the power supply cord immediately and return this unit to an authorised service centre e Disconnect the telephone connection before disconnecting power connection prior to relocating the equipment and reconnect the power first e To minimize the possibility of lightning damage when you know that a thunderstorm is coming we recommend that you A Unplug the telephone line cord from the phone jack B Unplug the power supply cord from the AC power outlet No 000 or other calls can be made from this device during a mains power failure For New Zealand users Warning WHEN A FAILURE OCCURS WHICH RESULTS IN THE INTERNAL PARTS BECOMING ACCESSIBLE DISCONNECT THE POWER SUPPLY CORD IMMEDIATELY AND RETURN THIS UNIT TO AN AUTHORISED SERVICE CENTRE e DISCONNECT THE TELECOM CONNECTION BEFORE DISCONNECTING THE POWER CONNECTION PRIOR TO RELOCATING THE EQUIPMENT AND RECONNECT T
94. upted fails select ERROR Please hang up the handset for reception Start reception For KX FP81 only Follow steps 1 3 on page 70 ON Rotate to select ON CODE 0 Press To answer a call with an extension telephone in the TEL FAX mode Enter your code from 2 to 4 digits using 0 9 and x Press Press MENU p 47 OFF To change the recording time for 60s your own TAD FAX greeting message p 56 For KX FP85 only 16s Up to 16 seconds 60s Up to 60 seconds The default setting is in bold type continued 71 Features Summary Advanced features cont How to set menu options 1 Press MENU 4 Rotate EASY DIAL until the desired 2 Rotate EASY DIAL until ADVANCED setting is displayed MODE is displayed 5 Press Press and rotate EASY DIAL until 6 Press MENU the desired feature is displayed Note 3 Press eStep 4 may be slightly different depending on the feature eSee page 66 for more details Programming table cont Display amp Feature Settings How the unit operates NORMAL Used for normal writing ORIGINAL NORMAL LIGHT Used for faint writing To send or copy a document with LIGHT DARKER Used for dark writing faint or dark writing set this feature e This feature will return to the before starting transmission or normal mode after transmission or copying DARKER copying Fo
95. ving Faxes TEL mode answering all calls manually Activating the TEL mode If the arrow W is shown on the right of the display turn it off by pressing AUTO ANSWER i TEL MODE Display mO ON Handset Receiving a fax manually 1 When the unit rings press DIGITAL SP PHONE KX FP85 or lift the handset to answer the call 2 When document reception is required a fax calling tone slow beep is heard or no sound is heard press FAX START DIGITAL SP PHONE KX FP85 3 Replace the handset e The unit will start fax reception Note e Up to 30 sheets of printed paper can be held Remove the printed paper before it exceeds 30 sheets To stop receiving Fax reception in memory Press STOP When a printing problem is detected the unit will temporarily store the received document into Friendly reception feature danas E While the document is in memory When you answer a call and hear a fax calling the display will show an error message and the tone slow beep the unit will automatically start following message alternately fax reception i FAX IN MEMORY IN MEMORY elf this feature is not required set feature 46 to Display OFF p 71 slow beeps will sound memory reception alert See feature 44 on page 71 e Follow the instructions on pages 75 and 76 to solve the problem eFor memory capacity see page 89 42 Receiving Faxes FAX ONLY mode all
96. y the new recorded messages will be played e Adjust the speaker volume using A or e After playing back all of the new messages the PLAY MESSAGES indicator will stop flashing and just light up If you press PLAY MESSAGES at this time all the recorded messages will be played Repeating a message Rotate EASY DIAL one click to the left while listening to the message e f you rotate EASY DIAL to the left within 5 seconds of the beginning of the message the previous message will be played e To play back a specific message rotate EASY DIAL to the left or right and search for the message you want to listen to Skipping a message Rotate EASY DIAL one click to the right to play the next message Stopping playback Press STOP e f you press PLAY MESSAGES within 1 minute the unit will resume playing the rest of the messages 58 Example total 2 recorded messages Call counter 02 VW MEMORY CALLS ON PLAY MESSAGES is Co 4 FLASH LIGHT EASY DIAL Changing the playback speed Press QUICK to play messages at one and a half times the original speed Press SLOW to play messages at half the original speed e To return to the original speed press QUICK or SLOW again during quick or slow playback Voice time day stamp During playback a synthesized voice will announce the time and day of the week that each message was recorded Incoming Messa

Panasonic KX-FP81AL Fax Machine User Manual

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