PA7 User Manual - Troy University
Contents
1. inbox PeopleAdmin Watch List POSITION GEMENT Y Position Descriptions Classifications My Profile Help Staff Cayce Rogers you have 0 messages Human Resources v logout Staff Position Requests Faculty Faculty Position Requests Welcome to your Online Recruitment Syste Student _ Student Position Requests Welcome to the new version of Troy University s onli plemented on February 26 2014 All new position requests postings and hiring proposals must be submitted HERE from this point forward In order to access position actions postings and hiring proposals already in progress through the old system please go to the following link pa683 peopleadmin comlhr amp Inbox 73 items need your attention Shortcuts View Failed Document Conversions Report Displaying items for group Human Resources Create New Staff Posting Create New Faculty Posting Postings 1 Users 0 Hiring Proposals 8 Position Requests 10 Special Handling Lists 0 Create New Student Posting My Reports Job Title Type Current State Owner Workship Student Posted Not Visible Human Resources My Links Useful Links Training Videos Go here for helpful videos for staff training on the use of PA7 ai Watch List 63 items Your Applicant Portal How Applicants access your PeopleAdmin Postings 63 Hiring Proposals 0 Position Requests 0 system PeopleAdrmin MOPAC Customer Portal Login Job Title Type Current State2. Cayce Rogers Department Authority Troy Send to HR move to Human Resources Review Return to Data Entry move to Data Summary History Settings Entry Cancel rnove to Canceled Classification Selection Edit None specified Position Justification Edit Position Justification Justification of Need Position Details Edit Position Details Example Position b Position Title Position ID Classification Title FLSA Status Position Type Proposed Salary Minimum Proposed Salary Maximum Claceifiad Pacitiane Salar 13 Page 3 When you take action on a position request You will be given an opportunity to add Comments to the position request You will be given an opportunity to add the position request to your Watch List as shown on the Homepage You must click the Submit button to move the position request to the selected status x Mi Troy University HR Site xy D Troy University HR ste P x Qo IAC w T amp A Quality Education an am x Y UI 4 4 Datatel UI4 4 LIy x Y Troy University HR Site V 5 verity AN dis Tey oe 3 gt C fi Ghittps troyuniversityjobs training peopleadmin comfhr ac S52 Apps suggested Sites Free Hotmail Web Slice Gallery 7 Favorites WORKFLOW ACTIONS Keep working on this Pogition Conjments optional W Add this position request to your watch Submit Cancel 14 Page 4 Ifall required fields are not co
3. Print Preview Position Type Student Created by Cayce Rogers Department Natatorium Troy Owner Cayce Rogers Applicant Test Human Resources Posting Workship Summary History Settings Hiring Proposal Edit Employee Information Employee First Name Ton Employee Last Name Human Resources Employee ID Number Address 231 Montgomery Street City Montgomery State AL 29 Page
4. Username TroyHR Email jobs troy edu Phone Primary 334 241 9581 Phone Secondary Position Type Student Department Natatorium Troy Summary Recommendations 0 of 0 History Reports Personal Information Edit Contact Information First Name Test Middle Name Last Name Human Resources Attra 231 Montgomery Street https www troyuniversityjobs com hr job_applications 5223 24 Page Created by Test Human Resources WORKFLOW ACTIONS Keep working on this Job application Not Interviewed Not Hired move to Not Interviewed Not Hired Posting Closed Without Filling move to Posting Closed without Filling Applicant Reviewed Not Selected move to Application Reviewed Not Selected for Interview Selected for Interview move to Selected for Interview MOVE DIRECTLY TO Draft Application Reviewed Not Selected for Interview Selected for Interview Under Consideration for Employment Recommend for Hire Applicant Declined Offer Interviewed Not Hired Not Interviewed Not Hired Posting Closed without Filling Hired Copied from Pool System Det Does Not Meet Minimum Qualifications Withdrawn Special Handling List m POSTINGS e To start a hiring proposal 1 Open the application of the selected candidate 2 Change the applicant status to Recommend for Hire 3 Click on the now available link for Start Hiring Proposal near the top right corner oO x cal amp https wow troyunivers
5. 2014 at Adjunct Instructor Counseling amp Psychology Troy College of Education Troy 5665 Draft 0 04 PM s arnie College of Health and H March 06 2014 at Assistant Associate Professor Social Work Phenix City et phano Olly 641 Posted 4 ey Services 04 31 PM im m College of Communication and March 06 2014 at Actions E Associate Full Professor Director Hall School of Journalism Troy S Troy 2893 Posted 6 Fine Art 04 27 PM l March 05 2014 at Actions Adjunct Instructor Biology Biology Global College of Arts and Sciences Global Canceled 0 en 21 Page 6 When you open the posting the Summary tab will provide all information about the posting A tps troyuniversiyiobs taining peopleadmin com hr postings 464 P C X fje File Edit View Favorites Tools Help fh gt GB gt amp Mr Pager Safetyy Toos r I N Mi Postings Faculty Adjunct Instructor ESL Postegf Summary Cayce Rogers you have 0 messages Search Results Previous Next B Posting Adjunct Structor ESL Faculty Current Status Posted Position Type Facul Created by Cayce Rogers Department Interg tional Programs Owner Human Resources Troy Summary History Applicants Reports Hiring Proposals Please review the details of the posting carefully before continuing See how Posting looks to Applicant Print Preview Applicant View b p e Print Preview To take the action select the appropria
6. Cayce Rogers Department Human Resources Owner Human Resources Troy Summary History Settings Classification Selection None specified Position Justification Position Justification NA Justification of Need Currently blank Position Details Pasition Details Example Position Position Title Currently blank Position ID Classification Title Non Exempt FLSA Status Currently blank 16 Page 6 The History tab will provide information for the position request regarding each action that has been taken including what action was taken who took the action and the date and time of the action Additionally the History tab will also list any Comments submitted by any user that has taken action on the position request fi Ghitps troyuniversityjobs training peopleadmin com hr actions 26 1 history i Apps Jj Suggested Sites Free Hotmail Web Slice Gallery CJ Favorites inbox PeopleAdmin Position Descriptions SERA r Coils UT 1 aun ale logout Position Requests NeW Position definition Summary History New Positioh Description Example Position Staff Current Status Hulnan Resources Review Position Type Staff Created by Cayce Rogers Department Human Resources Owner Human Resources Troy Summary History Settings Workflow Notes Emails Cayce Rogers Approving Authority April 03 2014 at 11 44 AM Pe
7. State Owner best practice library custorner support portal customer community Associate Full Professor Dean Faculty Posted Human Resources ALFA Eminent Scholar Graduate Fellow Student Posted Human Resources Assistant Professor Faculty Posted Human Resources j Assistant Associate Professor Faculty Posted Human Resources Assistant Associate Full Professor Faculty Posted Human Resources https troyuniversityjobs training peopleadmin comjhr pasition_descriptions position_type_id 1 6 Page 4 Use the search fields to search for the appropriate position The Search field is a key word search and can be used to search by any method including employee name position ID position title etc The Add Column field can be used to add additional columns to the search results table below 5 Click the position title of the appropriate position to open the position description Liv x N prsityjobs training peopleadmin corn U Web Slice Gallery C Favorites C fi amp https Aroyuni Ei Apps JJ Suggested Sites Free Hotmail Create New Position Description Staff Position Descrijptions Open Saved Search Search Search Hide search options Add Column Add Column ACCESS Phenix City ACCESS Troy ADA PSE Global ADA PSE Montgomery Department Draft Active Status cked Inactive Position Number Campus Division Ad hoc Search St
8. The web address for the applicant site of the online employment system is 2 Ifyou already have an existing user account you can enter your username and password here and click the Login button 3 Ifyou do not have a user account then you should click the Request an account link Dor Welcome to Troy University X Verity Admin x Troy University HR Site x Troy University HR Site x gt Ul 4 4 Datatel UI 4 4 LIV x 7 N Troy Unfersity Login x Se C fi amp hits troyuniversityjobs training peopleadmin com hr sessions new 323 Apps suggested Sites Free Hotmail Web Slice Gallery C Favorites Troy University Username Password 3 Page 4 Complete the form and submit it by clicking the Save button 5 You will receive an automatic email notification from the system when your user account has been approved then you will be able to login to your account r Dor Welcome to Troy University Xx nf 5 Merity Admin x T Troy University HR Site x y 5 Troy University HR Sites X Yo UI 4 4 Datatel UI 4 4 LIV x A Troy University Login x e C fi amp https troyuniversityjobs training peopleadmin com hr users new iii Apps J suggested sites Free Hotmail Web Slice Gallery Favorites Troy University Required fields are indicated with an asterisk Please enter the following information to request an account First Name Last Name Username Password Password Confirmation Ema
9. letter transcripts etc are provided at the bottom c You can click the Next link in the top right corner of the screen to move on to the next application or you can use the back button on your internet browser to return to the list of applicants d The Recommendations tab on the application will list confidential reference letters Postings Workship Posted Applicant Rbvi department committee selecting the appropriate application status Test Human Resources Under Review by Department Committee orange Take Action On Job Application button in the top right corner and then Help Cayce Rogers you have 0 meska Human Resources Search Results Previous Next uploaded directly by the reference providers However reference letters are not requested until the applicant s status is changed to Selected for Interview by the e You can change the applicant status for the individual applicant by going to the Clea https wovw troyuniversityjobs com hr job_Jpplications 5223 D gt BC X oa 5 Troy University H x LS TT ok yg File Edit View Favorites Tools Help Mr C dh v Pagey Safety Tools B Job application Test Human Resources Student Current Status Under Review by Depaftment Committee Application form Student Application Full name Test Human Resources Address 231 Montgomery Street Owner Data Entry Montgomery AL
10. the page and clicking the Select Position Description button 5 Or in cases where you are filling multiple identical positions from the same posting you can choose to hire the selected candidate into a different position than the posted position the other position must be identical to the posted position by using the search fields to identify the appropriate position checking the circle for the appropriate position and clicking the Select Position Description button g Sct E https troyuniversityjobs trsining peopleadmin com hr actions new utf8 3 O X Py 7 amp Troy University HR Ste x gg File dit View Favorites Tools Help X Conver v Select a O dh v Pager Safetyr Toos I N N i SE Troy University Pdstings Applicant Review Chelsea Smith Recommend for Hire lew Hiring Proposal inbox Wa Bt TAT Watch List Wu RA HTe NN BL Cn Home Postings Applicants Hiring Proposals I My Profile Help Cayce Rogers you have 0 messages Approving Authority E logout Selected Position Description Workship m Position Descriptions t year studies Search More search options Open Saved Search v Ad hoc Search fx Student Position Descriptions Ad hoc Search Position Employee Last Employee First Position Actions ie Name Name Department Division Campus ID Status Workship Sneed Arlen First Year Studies Troy Academics
11. 0 j 51 Next Position Title Employee Employee Department Division us Actions Last Name First Name Campus Position ID Status Director of Impact and Advancement and External A p Ash Cody Admissions Troy Troy 4 Active pane Special Programs Relations College of Arts and Sciences College of Arts and Acti Departmental Secretary II Abernathy Melissa a a Montgomery 5 Active vonga Montgomery Sciences Gene Elrod Success Center Acti Testing Clerk Academics Montgomery 6 Active Ener Montgomery Departmental Secretary II Ft Carson Global Academics Global 9 Active Actionsy Regional Director of AdvancementExternal Relations Advancement and External 3 Actions v Adams Samuel H Montgomery 15 Active Development Montgomery Relations Ticket Sales Assistant Hutchins Haley Athletic Director Troy Athletics Troy 16 Active Actionsr Development Support RT RE ER SUITE RR TESTER Advancement and External __ ae a Actions 10 Page POSITION DESCRIPTIONS e To start a position request to modify an existing position 1 Change module to Position Management Go to Position Descriptions tab Select appropriate position type i e Staff Faculty Student Use the search fields to search for the appropriate position Click the position title of the appropriate position to open the position description Click the Modify Position Description link near the top right corner 2 3 4 5 6 Ia a Troy Universi X neu File Edit View Favorite
12. 20 POSTING Snr EE EE A E A E 20 e To view a posting and associated applications cccccccesssesscaeeeeeceeceseseseseaaeeeeeeeeeeseeeeesaaaeas 20 Tostait ahiring PropOSal s icsesesecssscec cae cee eas hoses wide hectisadas nahen aa 25 HIRING PROPOSALS siisnndninn tna E a a E a a a 28 e To find an existing hiring proposal to check the StatusS ccccccsccccccccsssessssssaeeeeeeeeeesseessssseaaees 28 e To find an existing hiring proposal to review and or APPLOVE ccccsesesecessssssecescsssseceessssseees 29 1 Page Introduction Welcome to the Troy University Online Employment System The Human Resources department has implemented this system in order to automate our position management applicant tracking and employment search processes The online employment system is used to e Review Position Descriptions for positions in user s area of responsibility e Create and submit Position Requests to request an action change on a position and route for appropriate approvals e Post vacant positions to accept online applications e Review applications and manage applicant statuses e Create and submit Hiring Proposals to request to hire a selected candidate and route for appropriate approvals User Types and Access Each user account is set up with one or more user types based on the functions the user will perform If an account is set up with more than one user type the account will have only one logi
13. Human Resources Owner Cayce Rogers Troy Summary History Settings Classification Selection Edit None specified Position Justification Ed Position Justification NA Currently blank Justification of Need Position Details Edit Position Details Example Position Position Title Currently blank Position ID Classification Title FLSA Status 15 Page 5 If the position request is complete and moved to another status then a green bar will appear at the top of the screen to inform you that the position request has been successfully transitioned Additionally the Current Status field will change to show the status to which the position request has been moved ys A Quality Education An am x V Q ur4 4 Datatel ur 4 4 LIv x V Troy University HR Sie U x W Verity Admin XV Troy Unversty AR SRE U Troy University HR Ste 1 F x e C fi 8 https troyuniversityjobs training peopleadmin com hr actions 261 x Ef Apps Jj suggested sites Free Hotmail Web Slice Gallery CJ Favorites Position Request was successfully transitioned Z o DE i Zum Position Descyfti Classifications MyProfile Help Cayce Rogers you have 0 messages Approving Authority re logout Position Requests New Position Description New Position definitif Summary New Position Description Egample Position Staff Current Status Human Resources Review Position Type Staff Created by
14. PeopleAdmin MOPAC Customer Portal Login Type Current State State Owner best practice library customer support portal i Pr customer community https troyuniversityjobs training peopleadmin com hr postings position_type_id 1 20 Page 4 Use the search fields to search for the appropriate posting 5 Click the position title of the appropriate position to open the posting X yConvert f Select File Edit View Favorites Tools Help hy DE Mr Pager Safety Took A MM Postings Faculty Faculty Postings Open Saved Search v Search ESearchi More search options Faculty Postings o Saved Search Faculty Postings 36 Items Found Actions Previou 2 Next Active Last ction ne Department vision Campus Position ID Workflow State Applications Updated i N Jatociainle ta Preston Goon College of Health amp Human Services Coll one of Health and Human Troy 101 Posted 1 February 28 2014 at Actionsw Troy Services 12 28 PM Criminal Justice and Social Science March 11 2014 at Actions Assistant Professor 7 1 sistant Professor een College of Arts and Sciences Phenix City 24 Posted an E i March 03 2014 at Actionsy Assistant Associate Professor Biology Troy College of Arts and Sciences Troy 2691 Posted 32 am March 05 2014 at Assistant Associate Full Professor Counseling amp Psychology Troy College of Education Troy 3861 Posted 0 Lar EM bch March 03
15. Position Dygciption Adjunct Instructor Biology Faculty Edit WORKFLOW ACTIONS Current Status Department Authority Keep working on this Position a Request Position Type Faculty Created by Sara Hester en in DE ave ts Date Department Biology Dothan Owner Department Authority Entry Approving Authority move to j Approving Authority History Settings SU ul me Send to HR move to Human Resources Review Classification Selection Edit Classification Information Rank Title Faculty Adjunct Classification Code JC Job Summary Adjunct Faculty Position Justification Edit Reason for Modification What action are you Vacate and will refill at a later date requesting https troyuniversityjobs training peopleadmin com hr actions 12 19 Page Applicant Tracking Module The Applicant Tracking module is used to review Postings and create and approve Hiring Proposals All Postings and Hiring Proposals are separated based on position type Staff Faculty or Student e A Posting is a document listing information about a vacant position to notify applicants e A Hiring Proposal is a form used to submit a selected candidate for hire into a vacant position POSTINGS Only Human Resources users can create and edit postings as well as change the status i e Posted Closed Filled etc of postings Other users can only view the posting as well as view submitted applications and change the status of applicants
16. Troy 297 Active Actionsy Workship Sprayberry Kayla First Year Studies Troy Academics Troy 1709 Active Actions m duate Ai trati TH ee eens Sims Erin First Year Studies Troy Academics Troy 4132 Active Aistis Assistant Select Position Description 26 Page 6 You should review and complete all fields on all pages of the Hiring Proposal form 7 When the form is complete and you reach the Hiring Proposal Summary page go to the orange Take Action on Hiring Proposal button and select the appropriate status to which the position request should be moved oO x Chee amp https wwwtroyuniversityjobs com hr actions 552 A ae x fo N amp TroNyniversity H gt 3 M Akg File Edit View Favorites Tools Help X Convet v P Select M A Mr Pager Safety Toos AM TR inbox PeopleAdmin ROY APPLICANT TRACKING Y Home Postings Applicants Hiring Proposals I My Profile velp Cayce Rdgers you have 0 messages Approving Authority x logout Student Test Human Resources Recommend for Hire Hiring Proposal Summary Hiring Proposal Test Human Resources Student Edit WORKFLOW ACTIONS Current Status Draft Keep working on this Hiring us Proposal Pohio Typa Sesont Crosio by Cayce Rogi Canceled move to Canceled Department Natatorium Troy Owner Cayce Rogers Return to Data Entry move to Data Applicant Test Human Resources ntry Posting Workship Approving Authority move to Approving Authority S
17. Troy University Online Employment System User Manual People Admin Version 7 Human Resources April 2014 Table of Contents Introduction sa N ea a iced ate dee edie asin 2 User TYPES and Access A ei E EE EE EAE AE a E AE a E E EE 2 Creating a ser Account een een 3 Homepage eniro BERPNERARERSEE PER RNRLFENEINEERFTEPRFNERERNERRTFRFEFFRPHFREREPPENFRRFEUHRUNRFEREEEENEFEFETRTERERESERFFEFERNOPESST FRFORSUERPEFFEEASRFERR 5 Position Management Module usereesssessnnsnnneesnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnsnnnnenonnnnnnsnnnnnnnensnnnnnnnnnnsnnennnnn 6 POSITION DESCRIPTIONS 2 4 ea ee ee 6 To review information on an existing POSITION eeessenneneeneenensnnnnnnennnnnennnnnennnnnnnnnnnnnnnnensnanennnnnenn 6 To start a position request to create a new POSItiONn ueeessnsessssenennnnennennnnnnnnnnnnnnnnnnnnnnnnennnnsnsnnnnen 9 To start a position request to modify an existing position ccceccsesssaeceeeeeecessessestecaeaeeeeeees 11 e To complete the position request form ccccsccsccceccecesssssesneaaeeeeecescesesesesteaseseeeeeseeseeeeeaaaaaas 12 POSITION REQUESTS au Re rennen E A E 18 e To find an existing position request to check the status cccccccccccecssssesesteeeeeeeeeeeeseessesseaaees 18 e To find an existing position request to review and or APPLOVE cccessseceessssseeescsssseeeeesssseees 19 ApplicantTr ckingM dule u u ne a o a A E a a i e ori ae
18. aff Position Descriptions o Saved Search Staff Position Descriptions 1620 Items Found Astions 2 314 5 6 7 81 9 53 54 Next pies Employee Employee visi Actions son itie Last Name First Name Dopatmont Dison Campus PositioniD Status Director of Impact and Advancement and External z p Ash Cody Admissions Troy Troy A Active Alena Special Programs Relations 7 College of Arts and Sciences College of Arts and i Actions y Departmental Secretary II Abernathy Melissa Montgomery 5 Active Montgomery Sciences Gene Elrod Success Center Testing Clerk Academics Montgomery 6 Active ree Montgomery Departmental Secretary Il Ft Carson Global Academics Global 9 Active Actions y Regional Director of AdvancementExternal Relations Advancement and External n Actions Adams Samuel Montgomery 15 Active i Develnnment Mnntanmers Relatinns 7 Page 6 The position description provides a summary of all current position information D Troy University HR Site P x criptions 1004 wil gt C fi Shits royuniversityjobs training peopleadmin com hr position_ Apps SuggestedSites Free Hotmail Web Slice Gallery 7 Favorites Position Descriptions Staff Clerk Il Position Description Clerk Il Staff Current Status Active Ir Print Preview Employee View Position Type Staff Created by System Account Department Human Resources Print Preview Montgomery Modify Position Desc
19. areer Peer martin hannah Career Services Troy Academics Troy 539 Canceled Actions J Workship Career Peer martin hannah Career Services Troy Academics Troy ST7000PD Approved Final Actions Workship Wi te lorkship Writing Center Diez Hasret laisse Support Aa Troy 2923 Approved Final Actionsy Tutor Services Troy Workship Writing Center Instructional Sug e s Gardner Katherine ppor Academics Troy 2923 Canceled Acones Tutor Services Troy Chemistry and Physics E Workship Campbell Joanna na m College of Arts and Sciences Troy 1480 Approved Final mn Fl Workshi Quinn Catin Natatorium T Smoon Sevesen 999 Approved Final er i ip roy Adminis Toy pre ALFA Eminent Scholar R R Actionsv Gibson Kesley Biology Troy College of Arts and Sciences Troy 4661 Approving Authority Graduate Fellow Graduate Ad trative Student Services and aa ada Brooks Jonathan Residence Halls Troy GA m Troy 3128 Department Authority Aimy Assistant Administration Student Services and Actionsv Workship Smith Chelsea Residence Halls Troy Trov 2857 Draft z 28 Page HIRING PROPOSALS e To find an existing hiring proposal to review and or approve Change module to Applicant Tracking Go to Hiring Proposals tab Select appropriate position type i e Staff Faculty Student Use the search fields to search for the appropriate hiring proposal Click the position title of the appropriate position to open the hiring proposal Review the
20. atus Posted Pofition Type Faculty Created by Cayce Rogers Department International Programs Owner Human Resources Tfoy Print Preview Sufnmary History Applicants Reports Hiring Proposals Ogen Saved Search v Search Search more search options ivelFaculty Applications gaved Search Active Faculty Applications 6 Items Found First Name Last Name Workflow State Internal Application Date Stephanie Tucker Selected for Interview March 10 2014 at 02 24 PM Michelle Morris Selected for Interview March 10 2014 at 09 17 PM Samantha Edmonds Under Review by Department Committee March 18 2014 at 09 57 AM MI CHANG Under Review by Department Committee March 21 2014 at 10 57 AM Oya Uraz Under Review by Department Committee March 21 2014 at 03 29 PM Raven Shepherd Under Review by Department Committee March 24 2014 at 05 33 PM https troyuniversityjobs training peopleadmin com hr postings 4640 job_applications edit_transitions 23 Page See how Posting looks to Applicant Print Preview Applicant View m Actions Revikw Screening Question Answ i Export results BULK Download Applications as PDF Create Document PDF per Applicant 8 When you open a specific application all of the candidate s application information will be provided a Supplemental Questions are listed near the bottom b Links to the attached supplemental documents i e resume CV cover
21. completed before the form can be submitted However you can move from page to page and or save and exit the form without completing all required fields The end of the position request form is the Position Request Summary Web Slice Gallery C Favorites Position Descriptions ES Apps Stiggestedsites Free Hotmail Classifications My Profile Help Cayce Rogers you have 0 messages Approving Authority vr logout Position Requests New Position Description Example Position Edit Editing Position Request Position Details Classification Selection Y Check spelling v Required Information Position Justification Position Details Position Details Budget Inforrnation Proposed Job Duties Position Title Example Position Posting Details Position ID Applicant Documents Classification Title FLSA Status This field is required Supplemental Documents Supervisor Position Request Summary Classified Staff Hour Professional Salaried Facult Adjunct Facult Student Position Type This field is required Proposed Salary Minimum Proposed Salary Maximum Classified Positions Salary Range Level Classified Positions Salary Step Location Please select v 1 This field is required Campus Division Work Status Adjunct Full Time Part Time Workship 12 Page 2 The Position Request Summary comb
22. e To view a posting and associated applications 1 Change module to Applicant Tracking 2 Go to Postings tab 3 Select appropriate type of posting i e Staff Faculty Student c _ SI ETE ST Sen File Edit View Favorites Tools Help X Conver v Select Ar CI Mr Pager Safetyr Toos r Nal N 52 Troy University inbox BR IT ETT Watch List J Maga ile Emcee Ce Postings Applicants Hiring Proposals I My Profile Help Staff Cayce Rogers you have 0 messages Department Authority w logout Faculty Student Welcome to your Online Recruitment System m Welcome to the new version of Troy University s online employment system implemented on February 26 2014 All new position requests postings and hiring proposals must be submitted HERE from this point forward In order to access position actions postings and hiring proposals already in progress through the old system please go to the following link pa683 peopleadmin com hr a Inbox 75 items need your attention Shoots Displaying items for group Department Authority Postings 0 Hiring Proposals 9 Position Requests 10 Special Handling Lists 0 Job Title Type Current State Owner My Links F Useful Links Training Videos Go here for helpful videos for staff training on the use of PA7 fi Watch List 64 items Your Applicant Portal How Applicants access your PeopleAdmin system Postings 63 Hiring Proposals 0 Position Requests 1
23. fessor Sais Canceled New Position Description Assistant Professor sr Computer Science Assistant Professor a Canceled New Position Description Assistant Professor 0 Senior Director and Associate Dean bd sean reese astern AY Vacant Vacant eTroy Global Academics Global 804 Chancellor and Associate Dean for Global Campus for Global Campus Student Success Student Success Human Resources Finance and Business Modify Position Desciption Human Resources Human Resources Specialist Gandy Tiffany Troy 1358 Approved Final ad j A Troy Affairs Specialist Academic Evaluation Evaluator Analyst Vacant Vacant Baur Global Campus Global 3679 Approved Final Modify Position Desciption Evaluator Analyst sr Human Resources Administrator Human Resources Finance and Business Modify Position Desciption Human Resources Actions Vacant Vacant Troy 651 Approved Final Training Troy Affairs Administrator Training Q amp A Specialist Donaldson Kimberly Mare l eTroy Global Global Campus Global 1012 Approving Authority Modify Position Desciption Q amp A Specialist Actions Information Actions 18 Page POSITION REQUESTS e To find an existing position request to review and or approve 1 Change module to Position Management 2 Go to Position Descriptions tab 3 Select appropriate type of Position Request i e Staff Position Request Faculty Position Request Student Position Request 4 Use the search fields to search for the appropriate positio
24. hiring proposal form including the Summary tab History tab and Settings tab to ensure accuracy of information a If you need to make any changes to the hiring proposal form you can click the Edit link to move into edit mode You will only have the ability to edit the form if the hiring proposal is at the status for your user type 7 To approve go to the orange Take Acton on Hiring Proposal button and select the appropriate status to move the hiring proposal to the next level of the approval chain To disapprove go to the orange Take Action on Hiring Proposal button and select the appropriate status to send the Hiring Proposal back to the previous level of the approval chain a You will be able to make Comments regarding the reason for approval or disapproval b You will only have the ability to Take Action on Hiring Proposal if the Hiring Proposal is at the status of your user type O aller a a a el 0 ET 2 ex fj Troy University H X Mara X Convet Select 23 inbox WE T ET Watch List Jy Ma E10 N 01 7 Ye ona Hiring Proposals I My Profile Help Home Postings Applicants Cayce Rogers you have 0 meksages Approving Authority m logout Student Test Human Resources Recommend for Hire Hiring Proposal Summary B wring Proposal Test Human Resources Student Take Action On Hiring Proposal Edit Current Status Draft
25. il Org Unit Troy University Account Notes Please state which department and user group you would Position Type Title Employee Id Phone Requested Group Please select Cancel 4 Page Homepage 1 Modules The system is set up with two modules a Position Management orange banner for accessing Position Descriptions and Position Requests b Applicant Tracking blue banner for accessing Postings and Hiring Proposals You can change your module by going to the drop down box near the top right corner and clicking the appropriate selection 2 Changing User Type If your user account has multiple user types you can change your user type as needed by going to the drop down box near the top right corner selecting the appropriate user type and clicking the refresh button 3 Inbox The Inbox will list Position Requests Postings and Hiring Proposals each on separate tabs that are currently pending at your status and awaiting action from you 4 Watch List The Watch List will list Position Requests Postings and Hiring Proposals each on separate tabs that you have selected to monitor regardless of the current status 5 Tip This system will allow the use of your internet browser s back and forward buttons Toy Unversity HR ste E Troy Unversty Ha Ste Hl 3 I Troy University HR Ste Us x fi amp https Aroyuniversityjobs training peopleadmin com hr IF Apps O Suggeste Sites Free Hot
26. ines all pages of the position request form into one view and lists all information and requested changes Completed pages will show a blue check mark next to the page heading Pages that are still incomplete will show an orange exclamation mark next to the page heading You cannot take action on the position request until all pages are complete The Settings tab will provide information on the Organizational Unit which includes the Campus Division and Department The Settings tab is the only place this information can be changed When the form is complete go to the orange Take Action on Position Request button and select the appropriate status to which the position request should be moved Troy University HR site P x U Welle Verst ation An Ai xVOuss UL 4 4 LIV x Y F Troy University HR Ste 3 U x V 5 verity Admin a Troy University HR Site g iii Apps Buggested Sites Free Hotmail eb Slice Gallery J Favorites Position Descriptions SEA ECA a i Cayce Rogers you have 0 messagek Approving Authority r logout Position Requests New Position Descfiption New Position definition Summary S New Pasition Description Example Position Staff Take Action On Position Request v Edit WORKFLOW ACTIONS Current Status Draft Keep working on this Position Request Position Type Staff Created by Cayce Rogers Return to Dept Authority move to Department Human Resources Owner
27. iption Summary History Classification Selection Classification Information Classification Title Administrative Support Clerical Classification Code CA Administrative positions responsible for the support of others in a school college program department through a variety of routine office support Job Summary duties such as preparation of documents reports databases and correspondence maintaining files scheduling appointments updating websites and or preparing standard financial documents Employee Employee Information Employee First Name Vivian Lee Employee Last Name Smith 6629 Employee ID Work Email Position Details 8 Page POSITION DESCRIPTIONS e To start a position request to create a new position 1 Change module to Position Management 2 Go to Position Descriptions tab 3 Select appropriate position type i e Staff Faculty Student 4 Click the orange Create New Position Description button Troy University HR Site P x 72 CC ff https troyuniversityjobs training peopleadmin com hr position_descriptions pasition_type_id 1 Ef Apps Jj Suggested Sites Free Hotmail Web Slice Gallery CJ Favorites inbox PeopleAdmin Position Descriptions yer eats ulin Cayce Rogers you have 0 messages Approving Authority logout Position Descriptions Staff Staff Position Descriptions Open Saved Search Search Search Hide sea
28. ityjobs com hr job_spplications 5223 P x Io Qy University H X fw File Edit View Favorites Tools Help MED ah Pager Safety Toos H AM X Convert v Select Application was successfully transitioned z Watch List APPLICANT TRACKING Home Postings Applicants Hiring Proposals I My Profile Help Cayce Rogers you have 0 messages Department Authority x logout Postings Workship Posted Applicant Review Test Human Resources Recommend for Hire Search Results Previous Next Job application Test Human Resources Student Current Status Recommend for Hire Application form Student Application tion On Job Application v View Posting Applied To Preview Application Full name Test Human Resources Created by Test Human Resources a z nn Ai Owner Data Entry Edit Application 231 Montgomery Street Start Hiring Proposal Montgomeri AE M Reactivate Username TroyHR Email jobs troy edu Phone Primary 334 241 9581 Phone Secondary Position Type Student Department Natatorium Troy Summary Recommendations 0 of 0 History Reports Personal Information Edit Contact Information First Name Test Middle Name Lact Moma Human Resources 25 Page 4 You can choose to hire the selected candidate into the position that was posted this position will be listed at the top of the page under Selected Position Description by scrolling to the bottom of
29. mail Web Slice Gallery CJ Favorites Do you want Google Chrome to save your password Save password Never for this site inbox PeopleAdmin ANT TRACKING Postings Applicants Hiring Proposals My Profile Help Cayce Rogers you have Omessages Human Resources vy logout Approving Authority Chancellor Data Entry Department Authority Employee i i Executive Authority Weltome to your Online Recruitment System Executive Authority FBA Grants Accountin Welcpme to the rlew version of Troy University s online employment system implemented on February 26 2014 All new position requ sts postings and hiring proposals must be submitted HERE from this point forward In order to access position actions Search Chair postings and hiring proposals already in progress through the old system please go to the following link Search Committee Member pa68 peopleadntin comlhr Senior HR Director Sponsored Programs LVC AP Shortcuts w amp Inbox 50 items need your attention View Failed Document Conversions Report Displaying items fpr group Human Resources Create New Staff Posting Create New Faculty Posting Postings 0 Users 7 Hiring Proposals 3 Position Requests 10 Special Handling Lists 0 Create New Student Posting My Reports Job Title Type Current State Owner My Links Useful Links Training Videos Go here for helpful videos for staff training on the use of PA7 ai Watch Lis
30. mplete then the position request cannot be moved to another status A red bar will appear at the top of the screen to inform you of the required fields that have not yet been completed Fin nam zu ns Nimans antares eerie O vor inet n se Ce gt C fi Bhitps troyuniversityjobs training peopleadmin com hr actions 261 iii Apps J SuggestedSites Free Hotmail Web Slice Gallery 7 Favorites FLSA Status is required Position Type is required Location is required Work Status is required Temporary is required Job Summary is required Minimum Qualifications is required Will this position require driving personal vehicle university vehicle utility vehicle or golf cart in order to perform the job duties is required Work Hours is required List any hazardous conditions or physical demands required by this posit required Primary Timecard Approver is required This position reports to is required Does this position have supervisory responsibility is required Contact Name Title is required Contact Phone Extension is required Contact Email is required and All required fields must be set before transitioning Position Descriptions SEK EEEIEE Position Requests New Position Description New Position definition Summary U New Position Description Example Position Staff Edit Current Status Draft Position Type Staff Created by Cayce Rogers Department
31. n but the user can change their user type as needed e Data Entry secretary assistant etc creates position requests and hiring proposals e Department Authority supervisor department head etc creates and or approves position requests and hiring proposals e Approving Authority director dean etc creates and or approves position requests and hiring proposals e VC AP campus vice chancellor associate provost approves position requests and hiring proposals e Executive Authority senior vice chancellor approves position requests and hiring proposals e Chancellor approves position requests and hiring proposals e Human Resources administrators e Search Chair reviews applications and manages applicant statuses e Search Committee Member reviews applications Each user account is set up with access to specific organizational units Each organizational unit is based on the Campus Division and Department If a user account is set up with access to the organizational unit of Troy Campus College of Arts amp Sciences History then that user will be able to access all positions within the department of History in the College of Arts and Sciences at the Troy Campus Each user will only have access to positions within the organizational units established by their user account 2 Page Creating a User Account 1 Go to the web address for the internal user site of the online employment system FYI
32. n request Click the position title of the appropriate position to open the position request 6 Review the position request form including the Summary tab History tab and Settings tab to ensure accuracy of information If you need to make any changes to the position request form you can click the Edit link to move into edit mode You will only have the ability to edit the form if the position request is at the status for your user type 7 To approve go to the orange Take Acton on Position Request button and select the appropriate status to move the position request to the next level of the approval chain To disapprove go to the orange Take Action on Position Request button and select the appropriate status to send the position request back to the previous level of the approval chain You will be able to make Comments regarding the reason for approval or disapproval You will only have the ability to Take Action on Position Request if the position request is at the status of your user type ya EA gt tre tornverijctetningpeapndnincon hacion i __D a x i gama q Stern EEE File Edit View Favorites Tools Help X yConvert P Select th gt B amp Wr Pager Safety Toos y N N Department Authority logout Cayce Rogers you have 0 messaged Position Requests Modify Position Desciption Adjunct Instructor Biology Summary Search Results Previous Next m Modify
33. rch options U Add Column Add Column is Draft Active Locked Inactive Status ACCESS Phenix City ACCESS Troy UW ADA PSE Global ADAYPSE Montgomery Department Campus v Division v Ad hoc Search Staff Position Descriptions o Saved Search Staff Position Descriptions 1523 Items Found Actions e Previous 21 3 4 5 6 7 8 9 50 51 Next I e Tam Employee Employee ao Actions PREETI Last Name First Name ie dt iisen Campus PositionD Status 9 Page 5 To create a new position from scratch complete the Position Title Campus Division and Department fields and then click the orange Start Position Request button 6 Toclone or copy an existing position click the circle next to the appropriate position title and then click the orange Start Position Request button use the Filter these results link to search for the appropriate position E fi G https Apps suggested sites Free Hotmail Web Slice Gallery J Favorites Positipn Descriptions Staff New Position Description gs Par N New Position Description OEE Cancel Position Title Organizational Unit Campus Select a Campus Y Division Department Clone an existing Position Description Filter these results Staff Position Descriptions x Saved Search Staff Position Descriptions 1523 Items Found 2 3 4 5 6 7 8 9 5
34. rformed Override Position Request status changed to Human Resources Refew It has been in this state for O full days These are my comments about this position Cayce Rogers Approving Authority April 03 2014 at 10 43 AM Position Request Created It was in this state for O full days 17 Page POSITION REQUESTS e To find an existing position request to check the status 1 Change module to Position Management 2 Go to Position Descriptions tab 3 Select appropriate type of Position Request i e Staff Position Request Faculty Position Request Student Position Request 4 Use the search fields to search for the appropriate position request 5 The Action Workflow State column will list the current status of the position request tied E https troyuniversityjobs training peopleadmin com hi actions position typ O NE X joo T E Troy Universi X File Edit View Favorites Tools Help X Convet Select Ar O deb v Pagey Safetyv Toos I A N Staff Position Requests Open Saved Search v Search Search More search options Staff Position Requests o Saved Search Staff Position Requests 157 Items Found Actions 2j 3j 4j 5 6 Next Actions Position Title Employee Last Employee First Division Action Workflow Action Name Fe N Department Campus Position ID S Ci Scie Assistant Professor ga Canceled New Position Description Assistant Professor 9 S Computer Science Assistant Pro
35. s Tools Help fi gt By amp hr Pagew Safetyy Toos A AM X Troy University Inbox Wa IE watch List 9 ges MAN LL Position Descriptions Classifications My Profile Help m Cayce Rogers you have 0 messages Hufman Resources Position Descriptions Staff Clerk Il Position Description Clerk Il Staff Edit Take Action On Position Description v Current Status Active u amp Print Preview Emplbyee View Position Type Staff Created by System Account Department Human Resources dt Print Preview Montgomery Modify Position Desciption Summary Settings History Reports Classification Selection Edit Classification Information Classification Title Administrative Support Clerical Classification Code CA Administrative positions responsible for the support of others in a school college program department through a variety of routine office support duties such as preparation of documents reports databases and correspondence maintaining files scheduling appointments updating websites and or preparing standard financial documents Job Summary 11 Page POSITION DESCRIPTIONS e To complete the position request form 1 You should review and complete all fields on all pages of the Position Request form The menu on the left indicates each page of the form As each page is completed a blue check mark will appear next to it Required fields will be outlined in red and must be
36. t 54 items Your Applicant Portal How Applicants access your PeopleAdmin P system ostings 42 Hiring Proposals 0 Position Requests 12 PeopleAdmin MOPAC Customer Portal Login Job Title Type Current State State Owner best practice library customer support Associate Full Professor Dean Faculty Posted Human Resources portal customer community ALFA Eminent Scholar Graduate Fellow Student Posted Human Resources Assistant Professor Faculty Posted Human Resources Assistant Associate Professor Faculty Posted Human Resources 5 Page Position Management Module The Position Management module is used to review Positions Descriptions and create and approve Position Requests All Position Descriptions and Position Requests are separated based on position type Staff Faculty or Student e A Position Description is a document listing all current information about a particular position e A Position Request is a form used to make changes to or take actions on a particular position POSITION DESCRIPTIONS e To review information on an existing position 1 Change module to Position Management 2 Goto Position Descriptions tab 3 Select appropriate position type i e Staff Faculty Student x V Our44 patui w x 3 Troy x x x VD Troy University HR Site U UREE C fi amp https Aroyuniversityjobs kaining peopleadmin com hr Y Ef Apps Suggested Sites Free Hotmail Web Slice Gallef J Favorites
37. te Workflow Action by hovering over the orange Take Action on this Posting button You may add a Comment to the posting and also add this posting to your Watch List in the popup box that appears When you are ready to submit your posting click on the Submit button on the popup box To edit the posting click on the Edit link next to the Section Name in the Summary Section This will take you directly to the Posting Page to Edit If a section has an orange icon with an exclamation point you will need to review this section and make necessary corrections before moving to the next step in the workflow Posting Details Position Information Posting Number Fooosp Position ID Position Title Adjunct Instructor ESL Rank Title Faculty Adjunct Posea igre Adjunct Faculty Rabin nd E 22 Page 7 The Applicants tab will provide a list of current applicants a You can click on the applicant s name to open the application b You can change the applicant status on multiple applicants at one time by clicking the check box next to each applicant s name going to the Action button and selecting Move in Workflow es File Edit View Favorites Tools t c afelyr Toosr N N tab v Pager ZT ee ing peopleadmin com hr postings 4640 job_2 O X ol 7 Ip Troy Universi x Ie aed X jConvert Select B Acti Posting Adjunct Instructor ESL Faculty Cufrent St
38. u ry History Settings Canceled move to Canceled Send to HR move to Human Resources Review Hiring Proposal Edit Employee Information Employee First Name Test Employee Last Name Human Resources Employee ID Number Address 231 Montgomery Street City Montgomery https wwwtroyuniversityjobs com hr actions 653 AL amp 27 Page HIRING PROPOSALS e To find an existing hiring proposal to check the status 1 Change module to Applicant Tracking Go to Hiring Proposals tab Select appropriate position type i e Staff Faculty Student Use the search fields to search for the appropriate hiring proposal The Proposal Workflow State column will list the current status of the hiring proposal Gy wr a a ea https troyuniversityjobs treining peopleadmin com hi hiring_proposals po O X File Edit View Favorites Tools Help f Select A A Cl v Pager Safety Toos H NM Cayce Rogers you hate 0 messages Approving Authority logout Hiring Proposals Student Student Hiring Proposals Opan Seed Saai Search Search More search options HIRING PROPOSAL SEARCH RESULTS Student Hiring Proposals o Saved Search Student Hiring Proposals 9 Items Found Actions J A Employee Employee EA PAR Proposal Actions position Tie Last Name First Name Department Division Campus Position ID Workflow State Workship C
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