Tender No - Hindustan Aeronautics Limited
Contents
1. Tender No RC IMM 8422CAP 296 2 ANNEXURE I Page 4 of 10 TECHNICAL SPECIFICATIONS TO BE SUBMITTED ALONG WITH TECHNICAL BID SI Description Specification Criteria Vendor s No Essential Compliance Desirable 5 FURNITURES a For nine User stations nine tables and chairs of standard branded make should be provided Essential b Should have the provision for fixing the head set when not in use and interface control Box Essential c Since the designer will also be monitoring data should have the provision to place one standard desk top Essential PC monitor keyboard and mouse d FTE station should be provided with a rack One No 19 of height around 6 feet where VHF system Essential amplifiers interface amp control Box etc can be mounted and provision for fixing PTT s Hand and Foot and also provision for keeping writing pad of FTE and can write comfortably Should also have the provision to place head set while not in use DETAIL SPECIFICATION Essential General Individual LRU s can be from different manufacturers but should be of standard make branded and should be integrated by one vendor Previous experience in configuring similar system is preferable A HEADSET Aeronautical standard 1 Noise Reduction Ratio 15 dB min Essential 2 Weight Max 400 grams including connectors Essential 3 Type Earphone with jack Essential 4 Cable connector shielded connecting cable Es2. 1 Make Standard Wood or Glass Good Quality Essential 2 Type Suitable to use with computer provision for keeping keyboard Essential pushable Tender No RC IMM 8422CAP 296 2 ANNEXURE I Page 8 of 10 TECHNICAL SPECIFICATIONS TO BE SUBMITTED ALONG WITH TECHNICAL BID 3 Dimension Around 1Meter Width X0 6Meters Depth Should have a cabin Essential underneath to keep one desktop CPU and comfortable leg space One Monitor and interface Box need to be put on the table 4 Others Should have a provision for putting the head set when not in Essential use 5 Quanitity 9 Nos Essential B CHAIR 1 Type Computer chair Standard good Brand Essential Godrej Featherlite Ergotek cushion for Back and seat Ergonomic Comfortable to sit Arms Should have arms Essential Others e Should have wheels Essential e Should be adjustable Both Height and Back 4 Quantity 10 Nos Essential C RACK 1 Type Industry standard Essential 2 Dimension 19 Width depth approximately 0 8 Meters 6 feet Height Essential 3 Quantity One Essential Tender No RC IMM 8422CAP 296 2 ANNEXURE I Page 9 of 10 TECHNICAL SPECIFICATIONS TO BE SUBMITTED ALONG WITH TECHNICAL BID Others Miscellaneous 1 Should provide a pre amplifier output with all signals Essential mixed to a Digital Audio recorder 2 Should provide an external speaker pref
3. Due Date Vendor Name and Address 5 Reques to submit your lowest quotation in a sealed cover super scribing RFQ Tender No Due Date Vendor name and Address so as to reach the following address on or before 12 02 2015 at 2 00 PM IST DEPUTY GENERAL MANAGER IMM RC ROTARY WING RESEARCH amp DESIGN CENTRE P B NO 1783 VIMANAPURA POST HINDUSTAN AERONAUTICS LIMITED BANGALORE 560017 INDIA TEL 0091 80 2231 1690 2232 3219 FAX 0091 80 22313184 22311747 6 Piease note that offers submitted afler the due date amp time will not be considered and will not be opened Further offer received vide E mail Fax are liable for rejection 7 Conditional offers are liable for rejection Youp faithfully For HINDUSTA 7 H S TAY amp GARAJAMURTHY SR MANAGER IMM RC _RWRDC Division i o HINDUSTAN AERONAUTICS LIMITED ROTARY WING RESEARCH amp DESIGN CENTRE POST BOX NO 1783 BANGALORE 560017 INDIA Ph 91 80 22311690 22323219 Mall imm rwrdc hal India com 91 80 22327133 Web www hal India com Fox 91 80 22313184 25220747 CSTNO 10452400 KST NO 10402408 VAT TIN NO 29610049195 TENDER NO RC IMM 8422CAP 296 2 GENERAL CONDITIONS 1 The supply should be as per technical specification placed at Annexure l 2 If your firm Company is registered with Industries Dept of the concerned State Govt District Industries Centre as Micro Small Scale or Medium Scale Industry
4. and the same should be covered within the delivery schedule indicated Vendors should categorically confirm the availability of export license from their government for exporting the system to HAL India 59 Vendor should clearly idicate similar equipment supplied on global basis to aircraft manufacturing industry any divisions of HAL and to other reputed government customers any where in India with customers full address telephone telefax PO number PO value and year of supply 60 Conditional discounts will not be considered in evaluation of tender 61 If your quotation doesn t accompany the duly filled commercial terms amp conditions it will be presumed that all the terms amp conditions here above are accepted as whole AUTHORISED SIGNATORY WITH SEAL Page 8 of 8 TENDER NO RC IMM 8422CAP 296 2 ANNEXURE III PRICE FORMAT Vendor Name Quotation ref Type of Bid Two Bid System Technical cum non price bid and Price Bid seperately to be submitted Name of Work Supply of INTERCOM FACILITIES AUDIO SYSTEM FOR TELEMETRY GROUND STATION AS PER TECHNICAL SPECIFICATION AT ANNEXURE I Total Basic Price Sl Unit Pri 5 7 E Total Basic Pri i ITEM DESCRIPTION QTY UOM Currency A R Exclusive of Applicable taxes if any in value of currency offered osa aas nee Remarks if any No Excluding Taxes Including Taxes Taxes Customs du
5. currency offered o Description Qty UOM Currency Excluding Taxes p of Extended Price Remarks if any axes Customs duty Excise Duty Salestax Service Tax 1 Headset with Microphone 12 NUMBERS 10 sets 10 2 Interface Box for the user with PTT Interface SET Box 10 PTT 01 set One Interface 3 Interface Box with Foot PTTand Hand PTT Box 2 Hand SET PTT 2 Foot Hand Fe Mixer and Master Control Unit Master 1 SET Station 5 Furniture Table 9 NUMBERS 6 Furniture Chair 10 NUMBERS 7 Rack 1 NUMBER 8 System Integration 1 LOT 9 Mating Connectors and Cable set 1 SET 10 Drawing and documentation 1 SET 11 Any other essential accessories required for 1 SET integration AUTHORIZED SIGNATORY WITH SEAL 2 2 ANNEXURE IV Guidelines for High Sea Sales High Sea Sales HSS is a sale carried out by the carrier document consignee to another buyer while the goods are yet on high seas or after their dispatch from the port airport of origin and before their arrival at the port airport of destination HSS contract agreement should be signed after dispatch of goods from origin amp prior to their arrival at destination The agreement should be on stamp paper On concluding the HSS agreement the B L should be endorsed in favour of the new buyer in respect of air shipment HSS seller should write to the consol agent informing that a HSS agreement has been established
6. debarred from participating in any RFQ Tender for new projects program with Buyer for a minimum period of five years The Buyer will also have a right to consider cancellation of the Contract Purchase order either wholly or in part without any entitlement or compensation to the Seller who shall in such event be liable to refund all payments made by the Buyer in terms of the Contract Purchase order along with interest at the rate of 2 per annum above LIBOR London Inter Bank Offer Rate for foreign vendors and Base Rate of SBI State Bank of India plus 2 for Indian vendors The Buyer will also have the right to recover any such amount from any contracts Purchase order concluded earlier with Buyer 58 Export License a A specific confirmation on availability of export license from your Government should be given Copy of relevant permission license issued by your Government should be enclosed if applicable b Vendor should also confirm that necessary clearances are available from the Governmental authorities regarding the sharing of technical data if any c Timely availability of export license is vendor s responsibility as a part of the contract However any delay should be promptly informed to HAL d Please also indicate status of export permit based on the present rules regulations of your country and normal time frame for obtaining such a export permission if an order is placed on you in near future
7. with the HSS buyer and that the carrier document should therefore be considered and endorsed in favour of the HSS buyer and further the IGM should be filed by the carrier in the name of the HSS buyer In HSS contracts the HSS seller may not like to disclose the import value to the HSS buyer However HAL should insist to get the import value In case the same is not agreed to HSS seller should take on the responsibility of custom clearance and site delivery and the price quoted should be the CIF value HSS is considered as a sale carried out outside the territorial jurisdiction of India Accordingly no sales tax is levied in respect of HSS The customs documents B E is either filed in the name of HSS buyer or such B E has an endorsement indicating HSS buyer s name The title of goods transfers to HSS buyer prior to entry of goods in territorial Jurisdiction of India The delivery from customs is therefore on account of HSS buyer HSS goods are entitled to classification rates of duty and all notification benefits as would be applicable to similar import goods on normal sale HSS is also applicable to goods imported by air As long as the sale is formalized after dispatch from airport port or origin and before arrival at the first port of discharge airport at destination such sale is considered as HSS Sometime HSS buyers buy goods after their arrival such sale are not HSS The stamp paper on which the HSS agreement is executed must
8. Design should be such a way that All functions listed out in Functionality of FTE station should be satisfied Essential Quantity One set i e One Box amp Two Foot PTT and Two Hand PTT Essential Tender No RC IMM 8422CAP 296 2 ANNEXURE I Page 7 of 10 TECHNICAL SPECIFICATIONS TO BE SUBMITTED ALONG WITH TECHNICAL BID D Mixer and Master Control Unit 1 Type Should be a compact unit either table top or 19 rack Essential mountable Can be separate units or single unit 2 No Of channels Minimum Four for following Essential i V UHF unit Should be compatible with V UHF system available will be procured by HAL Kindly refer General description ii Hotmike audio Refer General description iii Audio Recorder Output iv Spare 3 Interface Integration Master Control unit for interfacing integrating the individual Essential units 4 Output Should provide output for external speakers and digital Essential recorders 5 Speaker Preferable to have built in speaker which can be turned on off or should provide external speaker 6 Others 1 All electronic and other components used should be of Essential standard make 2 Necessary interface connections 3 Design should be such a way that All functions listed out in GeneralDescription system configuration should be satisfied 7 Quantity One Essential E Furniture A TABLE
9. ED ALONG WITH TECHNICAL BID SI Description Specification Criteria Vendor s No Essential Compliance Desirable F Audio signals from all the stations should be mixed along with following signals Essential i Mixer output signal ii Signal for the communication from FTE to headset iii Output of Recorder Line input iv The gain of individual input should be independently controllable The final mixed audio should be fed to all the ear pieces of the headsets 4 FUNCTIONALITIES OF FLIGHT TEST ENGINEER FTE STATION Flight Test Engineer station should have Essential following privileges in addition to normal stations by means of customized interface unit a The mike of FTE should always be connected to the audio system and he should be able to communicate with other users without pressing PTT switch b The mike of FTE should be interfaced with V UHF communication system provided by the user Essential c FTE should be provided with independent PTT switches for interfacing to V UHF communication set Essential d PTT signal amp Mike signal for the V UHF system may be provided by the special interface control box Care Essential should be taken so that V UHF system will not be loaded e When PTT is pressed FTE s mike should be cut off from other communication Essential f Should be able to listen all the time Hot mike voice and VHF communication from the Pilot Essential g Should supply both Foot and Hand PTT 2 sets Essential
10. HINDUSTAN AERONAUTICS LIMITED ROTARY WING RESEARCH amp DESIGN CENTRE POST BOX NO 1783 BANGALORE 560017 INDIA Ph 91 80 22311690 22323219 91 80 22327133 Fax 91 80 22313184 25220747 BY REGD POST COURIER RE AJIION RFQ TENDER NO TENDER DATE DUE DATE Le Deor Sirs ww Mall Web www hal indla com CST NO 10452400 KST NO 10402408 VAT TIN NO 29610049195 Imm rwrdc hal India com TWO BID _ RC IMM 8422CAP 296 2 19 01 2015 12 02 2015 at 2 00 PM IST _ Please submit your Quotation for the following items Quotation should reach us on or before the DUE DATE and time ISL No PART NO _ DESCRIPTION QTY DISPLAY MONITORS WORK STATIONS WITH INTERCOM FACILLITIES INTERCOM FACILLITIES FOR TELEMETRY SYSTEM AS PER TECHNICAL SPECIFICATION AT ANNEXURE amp DRAWING UOM SET 2 Quotation should contain the following a Shortest Delivery Lead Time b Delivery terms Ex works FOB FCA CIF etc in case of foreign vendors and F O R HAL in case of indigeneous vendors c Terms of poymeni 13 This ENQUIRY is governed by TERMS AND CONDITIONS as per the Annexure 4 Your offer should be submitted separateiy as UNPRICED BID TECHNICAL and PRICED BID COMMERCIAL in separate jseacled envelopes super scribing RFQ Tender number amp Due date Both these sealed envelopes should be put in another jenvelope which should also be sealed and super scribed with RFQ No Bid
11. ax deduction at source if applicable In case of indigenous vendors Indian suppliers HAL will not issue any type of concession forms like C or D you may please indicate the full rate of taxes statutory levies as applicable Excise Duty Exemption Certificate will be provided Prices quoted should clearly indicate the base price Excise Duty Service Tax VAT and other statutory levies separately otherwise it will be considered as net rate b Deduction of Tax at Source with holding tax Applicable for all suppliers service providers HAL would be deducting at source applicable Income Tax as per Government of India Rules applicable at the time of making payments Generally on the payments towards Services like training technical assistance installation amp commissioning AMC CAMC etc offered by the Vendor as per prevailing rules As per the Rules Income Tax has to be borne by the recipient of the Income and relevant Certificate to this effect will be issued to the Vendor on deduction of such amounts if applicable All vendors suppliers service providers including foreign vendors suppliers service providers should have Permanent Account Number PAN issued by Income tax Department Govt of India The vendors should provide PAN details in their offer confirm submission of PAN details immediately after placement of order Obtaining PAN is responsibility of vendors and any expenditure to be incurred shal
12. ay Bill Delivery Challan and Warranty Certificate amp other documents as called for in the order b Balance 20 of order value will be paid within 30 days on acceptance of supplies installation and commissioning including training if any to be done by the vendor wherever applicable as mentioned in the technical specification and fulfillment of all contract obligations c No advance payment shall be entertained d Mode of Payment Indigenous suppliers The mode of payment is by ECS RTGS The ECS RTGS mandate form duly filled should be sent with quotation In case you have already submitted ECS mandate form against previous tenders orders it is not required to submit once again unless any changes like account number name of bank etc 11 Vendor should provide warranty support on the hardware supplied for a minimum period of 3 years However the firm should support the products for a minimum of 8 years 12 Demonstration Vendor should demonstrate the system for its working as per technical specification and provide acceptance procedure document 13 Validity of Offer Prices quoted should remain valid for our acceptance for a minimum of 180 days from the closing date of enquiry Further extension if required will be reqeusted by HAL in writing 14 Delivery Please indicate realistic delivery schedule for supply services like installation training etc if any as per Technical specification The demostration of the equipment should be done by t
13. cal details make and model of the item should be specified in the offer Quotation should accompany the detailed catalogues and literature 6 Vendor should provide necessary drawings for the integration and the Documentation including Operation amp Maintenance manuals for individual LRUs 7 The vendor should install commission amp demonstrate the system at HAL site free of cost 8 Quantity The quotation must be in the unit in which the quantity is indicated in the enquiry If it is otherwise conversion data must be furnished 9 Submission of Bid Bids in Two Parts The vendor shall furnish his offer in two parts Part of the offer shall contain the Technical Bid amp the technical compliance statement offered Annexure the commercial compliance statement Annexure II whereas the Part II of the offer shall contain only Price Bid amp the cost format as per Annexure Ill Both parts of the offer shall be sealed in separate covers and both these covers shall in turn be kept in a sealed outer cover This outer and both the inner covers shall be super scribed with our Tender No amp Due Date Bid received with technical bid and commercial bid in open condition inside one envelope will be rejected Submitting only one bid with rates and technical details as a single bid will be rejected 10 Payment Terms a 80 of order value will be paid within 30 days on receipt of supplies at HAL and receipt of Commercial Invoice Airway Bill House Airw
14. ce of which has not been given in this enquiry by parties submitting quotations will be considered by HAL if put forward in subsequent correspondence after acceptance of orders etc 22 HAL is not bound to accept the lowest or any other quotation and reserves the right of accepting the whole or any part of the quotation or part of the quantity offered and you must supply the same at the rate quoted The selection of optional items if any as per specification offer will be solely rests with HAL Page 2 of 8 TENDER NO RC IMM 8422CAP 296 2 TO BE ENCLOSED ALONG WITH TECHNICAL OFFER ANNEXURE II 23 95 uptime during warranty period to be ensured failing which the warranty period will be extended for the period for which the system was under breakdown malfunctioning 24 In case Bidder has entered into Rate Contract with DGS amp D the Rate Contract Reference to be sent to HAL along with the quotation Bidder is required to certify that prices quoted are the same as applicable to DGS amp D and other Government Departments DGS amp D Rate Contract holders should state whether they are agreeable for supply at DGS amp D Rate Contract Rates in the event of placement of order by us on HAL s own order form 25 Immunity to Government of India It is understood and agreed that the Government of India is not a party to this agreement and has no liabilities obligations or rights hereunder It is expressly understood an
15. d agreed that HAL is an independent legal entity with power and authority to enter into contracts solely on its own behalf under the applicable Laws of India Vendor shall agree acknowledge and understand that HAL is not an agent representative or delegate of the Government of India It is further understood and agreed that the Government of India is not and shall not be liable for any acts omissions commissions breaches or other wrongs arising out of the contract Accordingly vendor expressly waives releases and foregoes any and all actions or claims against the Government of India arising out of this contract not to sue the Government of India as to any manner claim cause of action or any thing whatsoever arising out of under this agreement 26 Termination HAL reserves the right to cancel the order with 15 days notice without any financial liability in the event of any of the following a Repeated rejection for the same reasons grounds b Repeated delays in delivery of items as specified in the Purchase Order c Unbranded deceptively branded spurious supplies against branded items in the Purchase order d Time expired supplies Vendors shall note that HAL without prejudice reserves its rights to terminate the supply agreement due to non performance by the vendor Under such an event Vendor shall promptly refund to HAL the amount paid to them with fifteen 15 percent interest per annum plus Risk Purchase Cost and add
16. e lil sheet duly filled amp signed by authorised signatory without fail s 10 Bids against this RFQ will be opened on next working of tender DUE DATE 12 30 Hrs Vendors desiring to witness the tender opening may forward written confirmation with name of authorized person and designation prior to tender opening strictly one person so as to reach us at least working day in advance 1 Your proposals should be addressed to THE DGM IMM ROTARY WING RESEARCH amp DESIGN CENTRE HINDUSTAN AERONAUTICS LIMITED POST BOX NO 1783 BANGALORE 560 017 A GARAJAMURTHY R MANAGER PURCHASE RC ROTARY WING RESEARCH amp DESIGN CENTRE Enclosures ANNEXURE I Technical Specification 2 ANNEXURE II Commercial Terms and Conditions 3 ANNEXURE II Price Format 4 ANNEXURE IV Guidelines for High Sea Sales amp Agreement Format Tender No RC IMM 8422CAP 296 2 ANNEXURE I TECHNICAL SPECIFICATIONS TO BE SUBMITTED ALONG WITH TECHNICAL BID POPC H SEE E EEE EE EEE EE EE EEE HEE EOEE EEE EEEEE EOE EEE HEE OOEEO EE EEEEE HEE EEO EEEE TELE EEL EEE EEEEEEEEEEEEELEELEEEEEEEEE SECS Page 1 of 10 eecccccccccccccccce NAME OF THE ITEM INTERCOM FACILITIES AUDIO SYSTEM FOR TELEMETRY GROUND STATION SI Description Specification Criteria Vendor s No Essential Compliance Desirable 1 GENERAL DESCRIPTION The Audio system is required to be configured in Telemetry ground station w
17. eadset9 Interface Headset10 oi Interface enge ujn FTE Broadcast to all headsets Only one Headset can unicast to FTE i l i i I i i i l i i But broadcast to all other headsets at a i i TENDER NO RC IMM 8422CAP 296 2 ANNEXURE II TO BE ENCLOSED ALONG WITH TECHNICAL OFFER ITEM INTERCOM FACILITIES AUDIO SYSTEM FOR TELEMETRY GROUND STATION S N HAL TERMS AND CONDITIONS Vendor Compliance 1 The offer should be submitted in the prescribed format Other relevant details should be enclosed separately A compliance chart clearly detailing items offered with compliance or deviation s against tender specification should be submitted 2 Prices Prices should be F O R delivery at HAL RWR amp DC Stores The prices quoted should be firm amp fixed till completion of supplies Any claim for increase in price at the later date is not acceptable amp will not be considered Prices quoted should clearly indicate the base price Excise Duty VAT CST and other statutory levies separately otherwise it will be considered as net rate The technical and price bid should be inline with tender specification and tender conditions 3 The items offered should be current product architecture with assured technical support for spares amp service 4 The vendor should supply in one lot commission and integrate all the items at the site designated by HAL 5 All the techni
18. ectly or indirectly any gift consideration reward commission fees brokerage or inducement to any person in service of HAL or otherwise in procuring the contract or forbearing to do or for having done or forborne to do any act in relation to the obtaining or execution of the contract or any other contract with the government for showing or forbearing to show favor or disfavor to any person in relation to the contract with the government b Any breach of the aforesaid undertaking by vendor or any of its employees or anyone acting on its behalf whether with or without the knowledge of the vendor or the commission of any offers by the vendor or any one employed by him or acting on his behalf as defined in chapter IX of the Indian Penal Code 1860 or the Prevention of Corruption Act 1947 or any other Act enacted for Prevention of corruption shall entitle HAL to cancel the contract and all or any other contracts with supplier and recover from supplier the amount of any loss arising from such cancellation A decision of HAL or its nominee to the effect the breach of the undertaking that has been committed shall be final and binding on supplier Page 3 of 8 TENDER NO RC IMM 8422CAP 296 2 TO BE ENCLOSED ALONG WITH TECHNICAL OFFER ANNEXURE II c Giving or offering of any gift bribe or inducement or any attempt to any such act on behalf of vendor towards any officer employee of HAL or to any other person in a position to in
19. er tender includes in whole or in part reconditioned stores Where newly manufactured stores are offered and on inspection it is found that reconditioned stores or parts have been used such stores will be rejected at the contractor s risk and expense including risk purchase Only newly manufactured product should be supplied 35 Vendors while submitting the proposal should categorically declare that items quoted by them are their own manufactured products and are not resold 2nd sale 36 No agent Agents or Third Party Parties are engaged by HAL in the process of procurement of any materials for HAL HAL is also not responsible for any person firm expressing or pretending to express himself herself themselves to be the agent or third party representing HAL in the process of procurement of the materials It is advised to deal directly with HAL representative who is signatory to this document 37 Settlement of Disputes and Arbitration Any disputes disagreement or question arising out of or relating to consequence of the order contract which cannot be settled mutually shall be settled as per the provisions of the Indian Arbitration Act 1996 The venue of arbitration shall be Bangalore India 38 Taxes Duties a Vendor will bear all the taxes duties and levies payable in their country HAL will bear all taxes duties and levies payable in India only in case of direct supplies from foreign country except t
20. erably to be Essential driven by the master controller 3 Should provide a patch panel with spare audio inputs Essential and outputs for integration into the system 4 The system LRUs including customized interface box Essential should be compact portable units which can be either be table top model or mountable on sides of tables 5 Firm should provide suitable compact housing for the units to be mounted on the rack Essential 6 Vendor should provide supporting documents to demonstrate his capability to develop the system Essential 7 Should Satisfy all requirements spelt out in General Description i e SL No 1 Essential ELECTRICAL SPECIFICATIONS General 1 Only 230V 50Hz Single Phase AC power supply will be Info provided to the system 2 In case of any other DC power supply requirement Essential suitable DC power supplies with mating connectors should be supplied along with the system SYSTEM INTEGRATION General 1 Vendor should carry out the Mechanical amp Electrical Essential integration of the systems in Telemetry Ground Station 2 Vendor should provide necessary accessories amp bracket support for integration of the system Essential Tender No RC IMM 8422CAP 296 2 ANNEXURE I Page 10 of 10 TECHNICAL SPECIFICATIONS TO BE SUBMITTED ALONG WITH TECHNICAL BID Mating Connectors for LRUs 1 General 1 The mating connector for all the units with necessary Essential interlinking between LRUs to be s
21. es clause Expenditure towards To amp Fro dispatch and rectification subject to prior approval from HAL will be borne by HAL c In case of exigency when it is not possible for HAL to dispatch the defective component to vendor HAL will request the vendor to depute a specialist for defect investigation and rectification to HAL or his Customer HAL will defray the travel and hotel expenses of the specialist s deputed for the purpose i e defect investigation and rectification If the supplied item is within the warranty period vendor has to bear all the expenses relating to travel accommodation etc during the warranty period d The vendor should complete the defect investigation DI and forward the DI Reports in the formats to be agreed upon to HAL by e mail fax within 30 days of receipt of the defective item by them If the item is repairable the same should be completed in another 30 thirty days and dispatched to HAL by the fastest means If not repairable the replacement item should be sent to HAL depending on the terms of the Purchase Order warranty conditions Even if the item is not repairable defect investigation should be carried out by the vendor and a report forwarded to HAL e The investigation report must bring out the root cause of the malfunction failure and what the vendor intends to do to remedy the malfunction failure Details of the work content that is required to be carried out by the vendor and the
22. f LD agreed 16 Warranty a The product shall be free from defects in materials and workmanship in conformance to the specification and fit for the intended purpose and undisputed title of the product b The warranty period shall be for 36 months from the date of acceptance of items at HAL or more as per your company rules OEM policy The warranty period amp coverage should be in commensurate with requirements specified in technical specification which will supersede the warranty period mentioned herein the updates amp up grades of softwae to be provided free of cost during warranty period c Warranty shall cover all manufacturing and material defects and will be attended by you on free of cost basis including to amp fro transportation You may either carryout repair rework of the items returned under warranty or replace the item with fresh warranty in case of repair rework is not feasible within 30 days The cost of repair replacement inclusive of to amp fro charges would be borne by the vendor The breakdown calls will have to be attended within 48 hours or mutually agreed period to be indicated in your offer from the time of intimation during warranty period 17 Inspection acceptance The goods on receipt of HAL will be subjected to inspection tests and the decision of HAL shall be final regarding acceptance rejection of goods and shall be binding on the bidder In case of rejection a The bidder w
23. fluence the decision of HAL directly or indirectly or any attempt to influence any officer employee of HAL for showing any favor in relation to this or any other contract shall render vendor to such liability penalty as HAL may deem proper including but not limited to termination of the contract imposition of penal damages forfeiture of the bank guarantee and refund of the amount paid by HAL 29 Language All correspondence between the parties as well as all documentation manuals and other writings in connection with this Contract shall be in the English language 30 Vendor has to provide one set of operation instruction maintenance manual alongwith supply at free of cost 31 Vendor has to provide Warranty Certificate for the item supplied from the date of acceptance of item from the designated HAL user department at free of cost 32 Please confirm as applicable in your quotation that a The price quoted is your lowest price and is the same as you would normally quote to Government Department b The price is in terms of the appropriate clause of the license agreement Where license agreement is in vogue 33 In the case of airborne material the same should be covered by a Release Note or Airworthiness Certificate countersigned by person authorized by Government Airworthiness Certifying Authority 34 Please indicate in your tender whether stores newly manufactured through are offered or wheth
24. g currency of the order If at any time during the said period the Vendor reduces the sales price sells or offers to sell such stores to any person s organization including the purchaser or any Department of Govt of India or State Govt and any statutory undertaking of the Govt of India State Govt as the case may be at a price lower than the price chargeable in the order Vendor shall forthwith notify such reduction sales or offer to sale to HAL and the price payable in the order for the stores supplies after date of coming into force such reduction or sale or offer to sale shall stand correspondingly reduced 44 Defect Investigation a When the supplied item is within the warranty period and the defect being confirmed by the vendor on notification issued by HAL User the defective item will be sent to vendor at vendor s cost for defect investigation and return free of cost to HAL b When the supplied item is outside the warranty period HAL will advise the vendor the nature of defect and seek advice to set right the defect if it is minor in nature Otherwise on the advice of the vendor defective component unit shall be dispatched for defect investigation and rectification The defect investigation should be carried out and the defect investigation report should be forwarded within 30 days from the date of receipt of defective component unit beyond which HAL is entitled to avail compensation as per the liquidated damag
25. h Customs clearance demmurrages etc to be taken care by the vendor As per our understanding the effective rate of Custom duty as at present is around 5 15 Vendors to confirm the extent of Custom duty applicable as per the reffered Customs notification number in the price bid The actual Custom duty incurred will be reimbursed fully on submission of necessary proof of incurrence applicable in case of High Sea Sale basis In case of direct import by HAL Order on Foreign vendor in Foreign currency HAL will clear the shipment from customs 40 HIGH SEA SALE Order can be executed on High Sea Sale Agreement If the price quoted by the vendor is on High sea sale basis prices should be strictly CIF Bangalore amp all necessary clearance will be done by the vendor and charges if any towards clearance to be borne by the vendor only HAL will provide necessary authorization letter for the same Vendor quoting on Ex works amp FOB basis for High Sea Sale basis is not acceptable amp liable for rejection HSS format enclosed at Annexure lV 41 Delivery packing and dispatch Procedure for delivery Vendor should notify HAL at least 15 working days prior to the scheduled delivery dates of the anticipated date of delivery and or the dispatch particulars size weight and number of package of the deliverable or part thereof to be dispatched Within two working days of the dispatch of the consignment supplier shall notify in writing all de
26. he vendor at RWR amp DC premises Page 1 of 8 TENDER NO RC IMM 8422CAP 296 2 TO BE ENCLOSED ALONG WITH TECHNICAL OFFER ANNEXURE II 15 Liquidated Damages In the event that any supply services are delivered beyond the agreed schedules liquidated damages will be payable deducted from Invoice equal to 0 5 for every week or part thereof on the unexecuted portion of the order subject to a maximum of ten percent 10 of the delayed Supplies amp Services HAL has a right to reject the deliveries and cancel the order without financial implications in case of delay in delivery not matching programme schedules this includes delayed installation and commissioning etc Note In case vendor becomes defaulter HAL reserves the right to purchase the requirements from other sources at your risk and cost this includes supplies not delivered or supplies received however installation and commissioning is not completed sucessfully In such case risk purchase action will be taken for the entire system product Acceptance of Late Delivery Material delivered late and accepted by HAL shall be without prejudice to impose Liquidated Damages in terms of the contract NOTE Appropriate Loading on the quoted price will be done while preparing Price Comparative Statement for bidders who have not agreed for HAL LD clause ref Main RFQ L D Factor 2 WEIGHT AGE FACTOR Q 10 L 10 0 02 Where Q Quoted Price L Maximum rate o
27. hich involves only supplies and where no services are involved Important Note The Foreign seller can claim exemption of payment of taxes in their country towards payment received from HAL against contract in case of double taxation avoidance agreement exists between India and seller s country 39 Vendors should indicate all applicable Taxes Duties and their quantum Prices should be F O R delivery at HAL RWR amp DC Stores Unless the rate at which CST VAT is clearly shown claim for Tax will not be entertained later and we will assume that the rate quoted are inclusive of CST VAT No form C or D will be issued RWRDC is registered with DSIR and exempted to to pay excise custom duty CDEC Custom duty exemption certificate under Notification No 51 96 Cus Dt 23 7 1996 EDEC Excise duty exemption certificate under Notification No 16 2007 C E Dt 1 3 2007 will be given by HAL Order can be executed on High Sea Sale Agreement If the price quoted is on High sea sale basis prices should be strictly CIF Bangalore amp all clearance will be done by the vendor HAL will provide necessary authorization letter for the same Vendor quoting on Ex works amp FOB basis for High Sea Sale basis is not acceptable amp liable for rejection Please note that the requisite Custom duty expemption certificate will be provided by HAL under Customs notification no 24 2007 read with Customs notification no 51 96 All the costs associated wit
28. ill be allowed to effect free replacement without extra payment within a time stipulated by HAL However the bidder should bear the cost of freight or b HAL will buy the rejected quantity of goods from an alternate source at the risk and cost of the bidder incase of failure to replace the goods as per para i above without affecting the bidder s liability as regards the supply of any further consignment due under the contract or c Terminate the contract and recover from the vendor the loss HAL may thereby incur Bidder shall not be entitled to any gain on the repurchases The supplier shall also advise disposal instructions for the rejected stores at their risk and cost within 30 days of such rejection and intimation by HAL 18 When counter terms amp conditions of business are offered by the tenderer HAL shall not be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL 19 Jurisdiction The courts in the city of Bangalore alone shall have Jurisdiction to deal with and decide any legal matters or dispute whatsoever arising out of the contract emanating against subject tender including those arising under the Arbitration act 20 Applicable law and interpretation The contract shall be governed by and subject to and interpreted amp construed in all respects in accordance with the laws of INDIA as may be in force from time to time 21 No condition and terms noti
29. imated after a survey by HAL and an equal amount will have to be refunded by vendor HAL will no way responsible for any loss or damage to their supplier personnel 48 Security Clearance The Vendor s Engineers personnel are required to have a security clearance before they are allowed to work in HAL as per scope of the Contract The responsibility of obtaining police verification certificate as required solely rests with Vendor engineer proposed to be deputed to HAL for the purpose of installation repair modification rework rectification etc Incase of foreign vendor the engineers deputed for purpose of installation commissioning training repair support etc should have valid passport and business visa 49 All prevailing Government Statutory directives rules and regulations shall be applicable during the entire project and tenderer should abide by the same 50 Risk Purchase Action If the Supplier fails to deliver the supplies or complete the installation and commissioning work or any part thereof and other obligations as per order within the additional time period fixed amp agreed by HAL without prejudice to invoke LD clause for such delivery or completion of the work beyond the purchase order delivery schedule HAL will be entitled to repurchase the supplies not delivered or delivered but not installed commissioned at the risk and cost of the defaulting Supplier In the event of such repurchase of supplies incl
30. ith Essential the following functionalities a The audio system in Telemetry Station will be used for intercommunication between the team of designers Essential and the Flight Test Engineer and Helicopter using good quality Headsets with dynamic mikes b It should be interfaced with mike input and the speaker output of the V UHF Communication system Not Essential part of this specification which is used for communication between the Flight Test Engineer FTE with Pilots on board the Helicopter during flight trials c The pilot s voice received through Telemetry link hot mike signal is required to be interfaced with the Essential audio system and should be listened by all users amp FTE Note Voice signal from Helicopter will be transmitted continuously over Telemetry link during flight which is termed as hot mike signal d Users should be able to listen all communication between FTE and Helicopter Essential e Users should be able to speak to each other without pressing PTT but should use PTT to communicate Essential with FTE f FTE should be able to speak to users without pressing PTT but should use PTT to communicate to Essential Helicopter Through V UHF Tender No RC IMM 8422CAP 296 2 ANNEXURE I Page 2 of 10 TECHNICAL SPECIFICATIONS TO BE SUBMITTED ALONG WITH TECHNICAL BID SI Description Specification Criteria Vendor s No Essential Compliance Desirable g It is required
31. itional cost incurred by HAL for re contracting the task and cost of consequent damages due to delay Upon termination of the Contract by HAL for any other reason not attributable to Vendor Vendor shall be entitled to the proportionate charges for the obligation fulfilled either fully or partly up to and as on the date of such termination However in any case the maximum liability of HAL is limited to order value to the extent of terminated quantities Either party shall have the right to terminate the Purchase Order if the other party fails to perform any material provision of the Purchase Order provided that the defaulting party does not rectify such failure within 180 days after receipt of written notice of such default from the party specifying such failure 27 Indemnity against Patent Rights Vendor shall assure HAL that there is no infringement of any patent or industrial or intellectual property right caused by the supply services and shall undertake to indemnify HAL against all costs expenses and claims for damages made by any third party that HAL may incur as a result of any action for infringement for which HAL may become liable for the use of the supplies services arising from any alleged patent or industrial intellectual property rights arising or resulting from any use of the supplies services 28 Penalty for use of undue influence a Vendor undertakes that he has not given offered or promised to give dir
32. l be borne by the vendors only c Special Instruction for Foreign Service Providers The current procedure for obtaining PAN for Foreign suppliers service providers is available at website https tin tin nsdl com pan refer Form 49A online application for new PAN Page 4 of 8 TENDER NO RC IMM 8422CAP 296 2 TO BE ENCLOSED ALONG WITH TECHNICAL OFFER ANNEXURE II PAN is required to facilitate deduction of Tax at source TDS as per prevailing rates towards payment against services rendered as mentioned above against contract emanating against subject RFQ failing which tax will be deducted at the higher of the following rates and in such case additional tax if any will be also recovered from the vendors supplier s account i at the rate specified in the relevant provision of the Act presently 10 basic rate ii at the rate or rates in force presently 10 basic rate iii at the rate of twenty percent presently 20 or higher as applicable d The appropriate loading of TDS will be done in case of foreign suppliers service providers who insist for payment net of taxes towards services during commercial evaluation of offers i e 10 or as applicable for service providers who confirms agrees to provide PAN and 20 or as applicable for service providers who do not confirm do not agree to provide PAN The loading however will be done as per prevailing rates e TDS is not applicable in case of contracts w
33. mention the registration number and provide a copy of Registration Certificate 3 Please note that LATE Tenders shall not be opened and considered 4 CST VAT Unless the rate af which CST VAT is clearly shown claim for Taxes will not be entertained later and we will aume ihat the rate quoted are inclusive of CST VAT No form C or D will be issued by HAL 3 Please furnish your TIN No amp PAN No in your proposal 6 PLEASE FORWARD TECHNICAL amp COMMERCIAL PROPOSALS SEPARATELY IN SEALED COVERS IDENTIFIED amp SUPERSCRIBED WITH TENDER No amp DATE ON THE TOP OF THE ENVELOPE THROUGH POST OR COURIER SERVICE ONLY THE QUOTATION RECEIVED THROUGH FAX E MAIL WILL NOT BE CONSIDERED QUOTATION RECEIVED UNSIGNED WILL NOT BE CONSIDERED 7 In case of personal delivery the sealed cover should be dropped at the Tender Box kept at the Helicopter Division Reception written as TENDER BOX RWR amp DC on or before the Due Date and before 1 4 00 hrs on all the working days 8 Submission of your bids to this RFQ does not obligate HAL to place an order on your firm HAL reserves the right to short iclose withdraw or prematurily terminate the requirement without disclosing any reasons HAL is not liable to any cost incurred in the preparation or submission of any response from the tenderer 9 Please also return the enclosed Technical Specification Annexure l Commercial Terms amp conditions Annexure amp Price Format Annexur
34. not bear the stamp paper purchase date as being post cargo arrival date Page 1 of 2 HIGH SEA SALE AGREEMENT FORMAT Purchase Order reference Name of the foreign supplier country Sales Tax No sales tax will be charged as the goods are being delivered to the buyer on High Sea Sales basis But if at a later date the local sales tax authority assesses sales tax and other levies such as interest if any on this sale the same shall be borne by the buyer Payment As per purchase order Sales Delivery The goods are sold on the High Seas Sale basis and the above price is incoterms The freight and freight clearing charges The buyer is responsible for payment of customs duties and licensing matter provide exemption certificate for customs duties for the import if any by the Government Optional The seller shall retain one copy each of the signed High Sea sales agreement the exchange control copy of the Bill of Entry Bill of Lading Airway bill and a copy of the clearing agent s bill after customs clearance This is to enable the seller to complete RBI formalities for making foreign exchange currency payment to M s Name of the OEM Source supplier which is the supply source abroad IN WITNESS THEREOF Seller and Buyer hereto have set their respective hands on the mentioned above Dated Buyer For Hindustan Aeronautics Limited Seller FOr M S ccsccccccesssssecccees Witnes
35. outline of the kind of report expected shall be indicated in the initial communication by HAL to the vendor and before vendor takes the defective item for investigation The vendors should particularly note that Defect Investigation requirement is the prerogative of HAL and the vendors are required to complete the DI and send the repaired new item along with the DI report While making necessary improvements in the supplied product depending on field failures attributable to vendor s area of operations like product design the vendors must indicate the improvements incorporated and supply the new upgraded product to higher drawing issue without any increase of cost to HAL 45 Confidentiality a All documents provided with this RFQ are confidential and vendors without the prior written consent of HAL shall not disclosed in whole or in part except as far as may be necessary to carry out its obligations under this RFQ Such documents provided by HAL should be returned with your offer regret reply in case you are not quoting for subject requirement as applicable b Either party shall hold confidential all duly stamped Confidential technical data and information supplied by the disclosing party or on behalf of the disclosing party and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the disclosing party The receiving party shall hold confiden
36. s 1 2 Page 2 of 2
37. sential Tender No RC IMM 8422CAP 296 2 ANNEXURE I TECHNICAL SPECIFICATIONS TO BE SUBMITTED ALONG WITH TECHNICAL BID Page 6 of 10 Power supply 230V 210 250V 50 Hz If DC power supply is reqd should be provided by vendor Essential Others 1 All electronic and other components used should be of standard make 2 Necessary interface connections 3 Design should be such a way that All functions listed out in Functionality of user station should be satisfied Essential Quantity 10 Sets 10 Boxex and 10 PTT s 9 Stations 1 spare Essential INTERFACE BOX FOR FTE with Foot amp Hand PTT Type Should be a compact to be fitted on 19 Rack NN Rr O Compatibility Should have provision to connect Headsets of FTE Should be compatible with a Head set of FTE b mic amp ear piece c Main Control Box Essential PTT Should provide PTT interface and compatible Standard make high impedance Foot PTT and Hand PTT Two sets Essential Volume Control Should provide Volume control for the Headphone output Essential Sidetone adjustment Should provide mic level Sidetone adjustment Essential Power supply 230V 210 250V 50 Hz If DC power supply is reqd should be provided by vendor Essential Others 1 All electronic and other components used should be of standard make 2 Necessary interface connections 3
38. sential 5 Quantity 12 Nos Includes Two spares Essential Tender No RC IMM 8422CAP 296 2 ANNEXURE I Page 5 of 10 TECHNICAL SPECIFICATIONS TO BE SUBMITTED ALONG WITH TECHNICAL BID Sensitivity Preferable 3 5 mvforNormalSpeech sss Frequency Response For 300 3000Hz variation should be within 3db Essential Distortion Max 10 over 300 3000HZ Essential MICROPHONE 9 Type Boom Microphone Latest type Essential 10 Impedance Approx 300 Ohms Essential 11 Frequency Response For 300 3000Hz variation should be within 3db Essential 12 Distortion lt 10 Essential Others 13 Make Should be of Standard make Should have been in use either on Essential Aircrafts ATC s Reputed Flight test Centres 14 Vendor should provide data sheets and user manual along with technical Bid Essential 15 Quantity 12 Two spare Essential B INTERFACE BOX FOR THE USER with PTT 1 Type Should be a compact Box to be fitted on the wide wall of the Essential table 2 Compatibility Should have provision to connect Head set Essential Should be compatible with a Head set b mic amp ear piece c Main Control Box 3 PTT Should provide PTT interface and compatible Standard make Essential high impedance PTT 4 Volume Control Should provide Volume control for the Headphone output Essential 5 Sidetone adjustment Should provide mic level Sidetone adjustment Es
39. t to ordered materials and related record with respect to QMS adopted to control the manufacturing process 57 Agent Agency Commission The seller confirms and declares to the buyer that the seller is the original manufacturer or authorized distributor stockiest of original manufacturer or Govt Sponsored Designated Export Agencies applicable in case of countries where domestic laws do not permit direct export by OEMS of the stores referred to in this offer contract Purchase order and has not engaged any individual or firm whether Indian or Foreign whatsoever to intercede facilitate or in any way to recommend to Buyer or any of its functionaries whether officially or unofficially to the award of the contract purchase order to the Seller nor has any amount been paid promised or intended to be paid to any such individual or firm in respect of any such intercession facilitation or recommendation The Seller agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Seller has engaged any such individual firm and paid or intended to pay any amount gift reward fees commission or consideration to such person party firm or institution whether before or after the signing of this contract purchase order the Seller will be liable to refund that amount to the Buyer The Seller will also be
40. tails concerning the dispatch to HAL and user Packing shall be done in accordance with requirements for transportation and storage batch number and date of manufacture should be mentioned on each label of item equipment Marking The packages will be marked HAL appropriately on all sides for the purpose of easy identification Other requirements Consignee mode of dispatch and other requirements shall be as specified by HAL 42 Title ownership and risk The title ownership and risk for all supplies shall pass to HAL on the delivery of said supplies and services On passing of such title the supplies shall exclusively become the property of HAL Delivery and Passing of Property shall be as per INCOTERMS 2010 in respect of FCA FAS FOB shipments For indigenous vendors the delivery terms should be F O R HAL RWR amp DC Division Stores basis Page 5 of 8 TENDER NO RC IMM 8422CAP 296 2 TO BE ENCLOSED ALONG WITH TECHNICAL OFFER ANNEXURE II 43 Fall Clause The price quoted shall be in no event exceed the lowest price at which the Vendor sells the stores or offer to sell stores of identical description to any person s organization including the purchaser of any Department of the Govt of India for any Department of the State Govt or any statutory undertaking of the Govt of India State Govt as the case may be during the period till the completion of the performance of the order placed and durin
41. tial all duly stamped Confidential technical data and information supplied by the disclosing party or on behalf of the disclosing party and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the disclosing party c Any information provided by HAL shall be the property of HAL and shall not be used for any other purpose other than the purpose intended for without the written permission of HAL Non Dislcosure agreement will be signed with successful bidder as required format enclosed with RFQ Page 6 of 8 TENDER NO RC IMM 8422CAP 296 2 TO BE ENCLOSED ALONG WITH TECHNICAL OFFER ANNEXURE II 46 Short Closure of Contract HAL reserve the right to short close the contract with prior notice to the vendor at any time during the tenure of the contract The liability of HAL in this case will be limited to the extent of the cost as assessed by HAL in its opinion incurred by vendor till the point of short closure of contract In any case HAL liabilties shall not exceed order value to the extent of short closed quantity 47 Vendor should observe the required safety norms while carrying out the installation commissioning training work under the contract inside HAL premises During the execution of this contract if any damage is caused to the company s properties due to the negligence of your workmen the extent of damage will be est
42. to act as the agent or legal representative of the other party or to bind the other party in any respect whatsoever or to incur any debts or liabilities in the name or on behalf of the other party 54 BRIBES AND GIFTS Any bribe commission gift or advantage given promised or offered by or on behalf of the contractor or his parties agent or servant or any one on his or their behalf to any officer servant representative or agent of HAL or any person on his or their behalf in relation to the obtaining or to the execution of this or any other contract with HAL shall in addition to any criminal liability which the contractor may incur subject the contractor to the cancellation of this and all other contracts with HAL and also to payment of any loss or damage resulting from any such cancellation under clauses 8 and 10 thereof Any question or dispute as to the commission of any offence under the present clause shall be settled by HAL in such manner and on such evidence or information as they may think fit and sufficient and their decision shall be final and conclusive 55 Supply should be strictly confirming to order specification As per Annexure l Page 7 of 8 TENDER NO RC IMM 8422CAP 296 2 TO BE ENCLOSED ALONG WITH TECHNICAL OFFER ANNEXURE II 56 HAL its customers and regulatory authorities have the right to access your manufacturing facilities or of your sub contractors and verify the process with respec
43. to be interfaced with 1 spare line input which can be used for feeding recorder out put i e Essential provision for interfacing recorder output h The system should not pick up any noise from the V UHF communication system or any other systems Essential when Flight Test Engineer communicates with the Pilot by pressing PTT 2 SYSTEM CONFIGURATION The system should be supplied with future expansion facility Essential a Should provide one independent audio system with provision to connect a maximum of 10 individual Essential stations with headsets including Flight Test Engineer FTE with special privileges 3 FUNCTIONALITIES OF User s STATION Essential a User Designer s stations should be provided with a good quality headset with dynamic mike interface with Essential PTT b Individual headset should be provided with final mixed audio signal with independent volume control Essential c Independent users interface control box should be provided for each station to provide interface PTT Essential headset connection amp volume control facility d Each user should be able to communicate to FTE using PTT only but users can communicate among each Essential other without pressing PTT e Should be able to listen to Hot mike signal and communication between pilot and FTE all the time Essential Tender No RC IMM 8422CAP 296 2 ANNEXURE I Page 3 of 10 TECHNICAL SPECIFICATIONS TO BE SUBMITT
44. ty Excise Duty Salestax Service Tax INTERCOM FACILITIES AUDIO SYSTEM 1 FOR TELEMETRY GROUND STATION 1 SET AS PER TECHNICAL SPECIFICATION AT ANNEXURE 2 Other Charges if any 1 LOT Note 1 Please indicate the currency of quoted prices 2 Please indicate the applicable taxes duties in packing amp forwarding charges etc in the respective cells Otherwlse the quoted prices will be considered as nett rate HAL will provide Excise Duty Exemption Certificate 3 The rate quoted for all the above supplies should be in line with technical specification 4 The prices quoted should be firm amp fixed 5 Transportation amp Insurance needs to be arranged by supplier only If no delivery terms are indicated the delivery terms will be considered as FOR HAL RWRDC STORES 6 Commercial evaluation will be carried out considering the total value quoted for INTERCOM FACILITIES AUDIO SYSTEM FOR TELEMETRY GROUND STATION AS PER TECHNICAL SPECIFICATION AT ANNEXURE 1 including applicable taxes duties amp other loading factors if any Order will be placed on L 1 basis for total system 7 HALwill provide CDEC Custom duty exemption certificate under Notification No 51 96 Cus Dt 23 7 1996 EDEC Excise duty exemption certificate under Notification No 16 2007 C E Dt 1 3 2007 as applicable 1 2 TENDER NO RC IMM 8422CAP 296 2 ANNEXURE III sl Unit Price Total Basic Price Applicable taxes if any in value of
45. uding installation and commissioning etc the defaulting Supplier shall be liable for any and all loss which HAL may sustain on the account of the failure of the Supplier to deliver on time including installation commissioning and other obligations as per the order 51 Insolvency If vendor a enters into liquidation whether compulsory or voluntary otherwise than for amalgamation or re construction or b becomes insolvent or c has a Receiver appointed by their respective Governmental law for the whole or parts of its asset Vendor shall forthwith notify the same to HAL and HAL shall have the right without prejudice to its other rights or remedies herein to terminate the unexecuted part of the Contract as per Termination Clause In such event HAL shall become entitled forthwith to the refund of the all the advance payments received by vendor for that part of its obligations under the Contract that has not been fulfilled 52 Non Assignment to Third Party Vendor shall not be entitled without HAL s prior written consent to assign or transfer to a third party all or part of the benefits or obligations of this contract 53 Relationship of the parties It is understood that each party is an independent entity and that all persons engaged in the work under the contract that are supplied by the either party shall not be employees of the other party in any sense It is further agreed that neither party shall have the right
46. upplied by the vendor including customized interface unit 2 Mating connector for the V UHF communication system will be provided by HAL Essential J DRAWINGS amp DOCUMENTATION 1 General Vendor should provide necessary drawings for the integration Essential and the Documentation including Operation amp Maintenance manuals for individual LRUs J Hardware warranty 1 General Vendor should provide warranty support on the hardware Essential supplied for a minimum of 3 years However the firm should support the products for a minimum of 8 years Acceptance 1 General Vendor should demonstrate the system for its working without Essential noise interference and provide acceptance procedure document along with RFQ NOTE THE ABOVE COMPLIANCE STATEMENT DULY FILLED SHOULD BE SUBMITTED ALONG WITH DETAILED DATA SHEET AND TECHICAL BID AUTHORIZED SIGNATORY WITH SEAL a TENDER NO Re imm Sy22 cAP 24 6 2 x Siia j ANNEAURE T PAGE tl oF i SCHEMATIC FOR THE AUDIO SYSTEM Info for the vendor From Demodulator Hot Mike Signal Hand PTT MIXER a Headset1 Interface i FTE Foot amp Hand PTT 7 i Headset Interface Headset2 a eee VHF Communication i Interface System existing hal i system l Headset3 7 BO O l a Interface MIC IN Headset status Panel INTERFACE CONTROL BOX Headset7 ee eee Interface Headset8 Lise Swine ake eees ee Interface H
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