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TTS USER MANUAL CONTRACTOR EDITION

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1. Classification F1 Type F2 Maintenance F4 Hand Powered Tools v Cordless Drill v Maintenance Description Repair Classification Type Special Instructions Interval Service Reminder Interval Hours Prevent Active Yes Safety Inspection 6 No Yes Maintenance Description Days Months Miles Maintenance is tied to classes and types of tools Each maintenance has a Description and Special Instructions In addition a maintenance item may be designated as Active or Inactive Setting as inactive reduces clutter but retains historical information tied to the maintenance e The Maintenance Description may be up to 50 characters and is required The Description must be unique i e no other Description may be the same e Special Instructions may be up to 255 characters long and is not required e Interval is the length of time between performing the maintenance activity i e do a Safety Inspection every 3 Months e Service Reminder Interval will determine if the maintenance item is displayed on the Maintenance Due Report which can be displayed after log in The setting for displaying the report is on the Setup Options screen e The checkbox Prevent Check Out Transfer if Past Due if checked will not allow the tools of this type to be checked out or transferred when the maintenance item is past due e A Maintenance item set as active may be assigned to a tool of that type
2. Reset Y Change Status Other Search Asset Number Change Storage Location Manufacturer Model Number Serial Number ae ee Ste Out To Date Out Du Location Bin Qty Qty a Milwaukee 10 amp Sawzall Corded Medical Tote Medical Tote Medical Tote Milwaukee M12 2450 22 Milwaukee MK0002E 509834 5035 Shelf 100 Gladiator TOTEMED Shelf 100 Gladiator TOTEMED Shelf 100 Gladiator TOTEMED Shelf 100 O Hare Terminal Milwaukee M12 2450 22 56445 678 Shelf 100 2 Construction 10 15 2014 Jobs cordless Impact Drivers e EE193 Eye amp Eye Sling Industrial Sling Double click to view Tool Information Use for wildcard 99 rows found FIND TOOL Database localhost win_tts The Tool management form is composed of four tabs e Find Tool e Tool Information e Tool History e Tool Maintenance The first tab is used to view tools print a list of tools and print tool labels The list of Tools on the screen is controlled by the multiple selections on the upper part of the form These selections are e Facility e Location e Funding Source e Account e Manufacturer e Condition e Search by barcode asset number description in service date model number notes and serial number e Master Number or Catalog e Classification e Type e Status e Other Search Binned Tools Consumable Only Assigned to Employee Barcode Assigned to
3. i y Send To Maintenance 2 Y 4 When sending a tool for maintenance the user must scan the tool barcode Send To Maintenance Tool Barcode T00001 T00001 Milwaukee 1 2in Magnum Repair Type Safety Inspection v Special Instructions Inspect to ensure the drill is operating properly and safely Provider Note Check the electrical cord for fraying B lt Back to Menu select the repair type pick a provider and enter any notes they prefer The record is then saved and the status set to Out for Maintenance once downloaded j Return From Mainter Til mz Return From Maintenance The Return From Maintenance allows the user to scan in items previously le EG T00001 Milwaukee 1 2in Magnum sent for maintenance and record the maintenance results and the cost of the ere maintenance This is then added to the Maintenance History for the specific OS tool upon download to the database Tool Status Repair Cost lt Back to Menu DOWNLOAD DATA BACK TO THE HOST APPLICATION When you have finished collecting data the batch handheld must be downloaded back to the host PC application 1 Start the Tool Tracking application on the host computer and select the Download button 2 If your handheld device is not displayed on the screen title bar click the Select Handheld button and select it 3 Put the handheld in the dock and wait for it to sync with the PC 4 Select the Sync
4. e A Maintenance item set as inactive will not be available To add a new Maintenance Item select the Add button 1 Enter the new Maintenance Description 2 Enter any Special Instructions 3 Select the Save button to save the new Maintenance Item To edit an existing Maintenance Item select the Maintenance Item to be edited and then select the Edit button 1 Modify the Maintenance Description Special Instructions or Status Active vs Inactive 2 Select the Save button to save the changed Maintenance Item To delete a Maintenance Item select the Maintenance Item to be deleted and then select the Delete button The system will check to see if the Maintenance Item is assigned to a tool If so the system will not allow the Maintenance Item to be deleted You may inactivate the Maintenance Item to prevent it from being assigned to future tools if you desire TTS USER MANUAL CONTRACTOR EDITION 31 The Tool Master Screen is used to ensure that like items are entered into TTS the exact same way This helps when searching for tools and items within your inventory The goal is to establish a standardized way of entering your equipment that utilizes a Master Number to track each tool A Model Number can commonly be used as the Master Number since it uniquely identifies the manufacturer and model being tracked This master list can also be called a Part Master Item Master Lot Number or other common term FIND MAST
5. 4 Ul all checked out to an employee location container Audit Employee Location Container 1003 O Hare Terminal 2 Construction data file the appropriate name will be displayed under the ge scan box and a list of the tools that are currently assigned E to that barcode will appear in the listbox Scan the barcode of the employee location container that is being audited If the barcode matches a record in the Note Binned tools are not audited and will not be TOD022 Burndy 18V Hydraulic Self Containe displayed If you audit a container scan the barcodes of the tools in the container If the scanned barcode matches one of the barcodes in the list that item will be removed from the list 1 data records Continue to scan the tool barcodes including barcodes that do not appear in the list When all tools have been scanned there may be some items still on the list Those items can be reconciled when the data is downloaded back to the host PC The Reset button will clear data from the screen Tools that were audited will have been saved TTS USER MANUAL CONTRACTOR EDITION 55 COUNT BIN I Count Bin Count Bin Tool Barcode 100500 T00500 Leather Surfaced Work Gloves Last Loc Emp Shelf 100 Quantity 1 data records lt Back to Menu IDENTIFY The Identify function is used to display the description of a tool when the barcode is scanned It will also show the last known location or
6. Each import has specific instructions included on the import screen that delineates data formatting requirements along with any special instructions you may need Imports are available for the following Import Accounts Allows the import of account data into the Account Administration table Import Employees Allows the import of employee data into the Employee Administration table The import even allows for the granting of specific access rights to the various functions in TTS Import Funding Sources Allows the import of funding source data into the Funding Source Administration table 5 Import Employees x Import from ToolWatch ToolWatch is a product of ToolWatch Corporation and licensed This import Xs tor NEW employees only and copyrighted specifically for their own It does NOT update existing employee records purpose As with any software product you the The column layout of the expected import file is as follows sa k user have specific rights to your own data We at Name Barcode Facility Log in Name Password Phone Alt Phone E mail Notes Master Access Tool Access Check In Out Access a GigaTrak have been req uested to accept data Transfer Access Reservation Access Member Access Employee Access Tool Status Access Support Access Maintenance Access Status fro m Too IWatc h soanim po rt fo rs pecifi C d ata is E made available You must be careful when moving The layout will be based on
7. item being transferred Adjustments to inventory may be necessary should IDs not match CANCEL TRANSFER The Cancel Transfer process allows the sender to cancel items being sent and returns them to inventory Select the Cancel Transfer tab on the Transfer form to proceed To cancel a transfer the user needs to first select the destination location where the tools were Transferred Out to It is important to note that only those inventory items not yet Transferred In by TTS USER MANUAL CONTRACTOR EDITION 45 the receiving location will be listed The user only needs to check off the line items being cancelled and save the transaction TRANSFER IN vr El Transferin WMM Y Save Gp See Pin Reset Clear TE remore tem amorr 30 a The Transfer In process allows the receiver to acknowledge receipt of i Location TRANSFER TO AW2 transferred items being sent to their AA e inventory If all items are receipted just Ok TBarode Descipion iste locaton BM Oy select Check All and Save If you desire to cr lame M17 Cordless LITHIUMHON 11 4 2014 a 1 2 Hammer Drill Diner Kit 934 AM 5 Volt namu change the receipted location select the Change Location dropdown Any checked items will be relocated to the designated location upon Save RESERVING TOOLS SCREEN Reserving Tools is a process used to reserve the use of a tool for a specified period of time To start this process s
8. 2 characters but it is not required a ME Zip Code Up to 10 characters but it is not required Stores es Notes Up to 255 characters but it is not required Select the Save button to save the new Facility To Edit a Facility select the Facility of interest and then select the Edit button Modify the information as desired Select the Save button to save the Facility changes To Delete a Facility select the Facility to be deleted and then select the Delete button The system will check to see if a location is tied to the Facility If so the system will not allow the Facility to be deleted You may inactivate the Facility to prevent a location from being assigned to it in the future if you desire FUNDING SOURCE ADMINISTRATION Funding Source Administration is used to keep track of the agency that provided funding for the tool Funding Source Administration To begin the process select Funding Source Administration Z Edit KA Delete from the Support menu To Add a new Funding Source select the Add button Enter F the description then select the Save button Capital Budget Maintenance To Edit a Funding Source select the Funding Source of interest and then select the Edit button Modify the Description EEE EE E information as desired Select the Save button to save the Operating Budget Maintenance Funding Source changes To Delete a Funding Source select the Funding Sourc
9. ACME Central Warehouse e Select the first Tool by left clicking with the mouse Select the last Tool in a range by holding down the Location EUA Shift key and then left clicking on the last Tool All Tools in between will be selected CAUTION This will change the storage e Hold down the Control Ctrl key and select the Location of ALL selected tools Tools you wish to change by left clicking on each Y e MR Cancel OK one with the mouse zi amp Exit After the tools are selected click the Change Storage Location button A screen will appear where you can select a new Facility and Storage Location Select the new Facility and Storage Location and click the OK button PRINT LIST To print the Tools in the list select the Print List button A report is displayed and if the default printer is set the Tools displayed on the screen will be printed when Print is selected You may also PDF or Email the report directly PRINT BARCODE LIST Print Barcode List will print a list of the displayed tool barcodes that can be used for scanning The list will include the tool descriptions model numbers and serial numbers When the Print Barcode List TTS USER MANUAL CONTRACTOR EDITION 36 button is selected a pop up window will appear where you can set the barcode row height This allows you to control the space between barcodes on the list The minimum row height is 0 5 inch PRINT TOOL LABEL To print tool label
10. Application Settings F2 Member Setup F3 information will be visible on the Show Depreciation Y Auto Commit Downloaded Data upon Sync I Allow Delete Tool amp Purge Tool History Too i nfo rm atio n screen Th e Auto populate Find tabs Cascade Master changes to Tools o Ain reson ba dann E Too De p recl at lon R e po rt WI I Auto generate Tool Barcode if left blank MACRS Modified Accelerated Cost Recovery System a Iso be ava i a b e on t h e Re po r ts l Display Employee Barcodes before names Log In Password Settings I Display Account Numbers before descriptions I Enforce Password Policy screen If t h ec h ec k box is not Y Auto create Repair maintenance type Maximum Length of passwords 10 characters V Show Maintenance Due Report after Log in Minimum number of characters checked the depreciation Y Show Bin Tools Below Reorder Point Report after Log in I Require Check In before another Check Out Show Transfer Allow users to change their password Minimum number of numeric characters Allow duplicate Asset Numbers if allowed Asset Number cannot be used for check out check in Minimum number of upper case characters information will not be visible Minimum number of lower case characters and the depreciation report will not be shown Minimum number of symbols Y Show Maintenance on Handheld Number of attempts before lockout inactivates user Blank or zero allows unlimite
11. Automatically button on the Download screen Handhelds should be synced with the PC before each use to ensure that they have the latest data Check in out records can be mixed with audit records and count records on the handheld unit When the unit is downloaded the records will be shown with the appropriate type displayed The records displayed can be limited to a specific type by clicking the appropriate Display Type button When a handheld unit is ready for download select the Download button from the main screen Dock the handheld to the PC and select the Sync Data Automatically button If a memory card is being used insert the card into the PC card reader and select the Import Data File Manually button If the download is successful the system will display a successful message and the grid will be rebuilt with the new records If the records were downloaded successfully but there were some problems the system will provide a message and the problems will be documented in a log file This file can be viewed and printed by selecting the View Log File button If there are audit records stored in the temporary database table the grid will display the existing audit records If the handheld contains records that are part of the existing audit you may add its records to the existing audit as long as the existing audit has not started the commitment process If commit has TTS USER MANUAL CONTRACTOR EDITION 59 been started or the
12. ELEMENT Select the Text button in the Element Options panel Select Label Caption only in the Data Source box and type a label caption in the Label Caption textbox You can select Wrap Text or Center To set the font style and size click the Font button Click the Add to Label button The text element will appear in the upper left corner of the label design Drag it to the desired position on the label TTS USER MANUAL CONTRACTOR EDITION 20 To edit the text caption or font after a text element has been placed in a label design right click on the element and choose the option desired ADDING A DATABASE FIELD TEXT ELEMENT In the Data Source box select the desired database field You can select Wrap Text or Center To set the font style and size click the Font button Click the Add to Label button A sample of the data will appear in the upper left corner of the label design Drag it to the desired position on the label When the label is printed the actual data for that field will be printed on the label To edit the text caption or font after a database field text element has been placed in a label design right click on the element and choose the option desired ADDING A BARCODE ELEMENT Select the Barcode button in the Element Options panel Select Label Caption only in the Data Source box and type a label caption in the Label Caption textbox You can select Center Select the barcode font and size desired Click the Add to La
13. Out Usage or Transfer locations and are always tied to facilities Storage locations are typically where materials are centrally located until checkout On the menu bar select Support gt Location Administration See Location Administration in this Manual for a detailed explanation TTS USER MANUAL CONTRACTOR EDITION 7 EMPLOYEES This function allows you to create users in TTS A user may be an individual that will be using the TTS system or a person to which tools may be checked out You can also set TTS Access Rights for each user On the menu bar select File gt Employee Administration See Employee Administration in this Manual for a detailed explanation NOTE The user must be logged in as Admin to access this option MEMBERS This function allows you to create Members other than employees A member is an individual to which tools may be checked out You can set Member Categories in the Setup Options screen and then add new members under the Members button PRINTER ASSIGNMENT This function allows the user to specify which windows printer will be used for report printing and which one will be used for label printing This function must be set on each workstation before printing On the menu bar select File gt Printer Assignment See Printer Assignment in this Manual for a detailed explanation LABEL DESIGN The system allows the user to design labels for tools locations and employees These labels typically have
14. addition the Member job list can be sorted by one of its columns by clicking on the heading of that column A second click will reverse the sort order of the items in the listing MEMBER JOB INFORMATION Contractors Information F2 E Contractors Find Contractors F1 Contractors Information Facility Jobs z Barcode M001 Contractors 423 Last Name Brennan Names Pat 650 Chippewa Rd Harvard IL 60033 Address Category Specialty v Print E Label Info Field 1 ALL WORLD MACHINERY SUPPLY Next Info Field 2 Info Field 3 Ra Add Info Field 4 V4 Edit Notes E mail pbrennan allworldmachinery com Status amp Active C Inactive that is bolded is required Users can also print information regarding each member job in the system The Member Job Information tab resembles the Tool Information tab in the Tools screen The second tab is used to add edit and delete information on various members jobs in the system Member Job Information The information in these screens will be either member related or job related depending upon which option is selected in the Setup Options screen The information will carry over from one function to the other TTS USER MANUAL CONTRACTOR EDITION 49 Two types of handheld applications are available batch mode and wireless BATCH VS WIRELESS HANDHELDS Batch handheld units hold data in a mobil
15. barcode number is needed just enter the number manually Each barcode number must be unique Select or enter the required information bold labels Enter the non required information if desired Save the Tool by selecting the Save button The screen will return to the original state with the new Tool information Cancel the process without saving by selecting the Cancel button The screen will return to the original state with the information displayed that was present prior to selecting the Add button EDITING AN EXISTING TOOL To edit an existing Tool select the Edit button The Save and Cancel buttons appear Change the Tool s information as desired Information with bold labels is required Save the Tool by selecting the Save button The screen will return to the original state with the changed Tool information Cancel the process without saving by selecting the Cancel button The screen will return to the original state with the Tool information unchanged COPYING AN EXISTING TOOL S INFORMATION TO A NEW TOOL This is one of the most helpful features when multiples of the same type of tool needs to be entered To Copy an existing Tool s information to use in creating a new tool select the Copy button The majority of data is copied to a new record The exception is that the barcode number serial number and checkout information is cleared and the Save and Cancel buttons appear The system will automatically generate a unique barcode f
16. barcodes and can be used to audit check in and check out tools Several sample label designs are included and can be modified You must select a DEFAULT label design before printing is allowed On the menu bar select Labels PI Label Designer See Label Designer in this Manual for a detailed explanation TOOLS AND MASTER The tool administration screen allows for the creation of tools which are tracked by this system On the main button bar select the Tools button The Master function is used to enter in common tools in a master data set that can be selected when adding tools saving time and effort See Tool Management in this Manual for a detailed explanation Once you have setup your initial data you are ready to start using TTS Check out tools to employees or locations and create reservations You can also check tools back in to storage Be diligent on how you use the system and it will provide years of reliable tracking of all of your tools Backup your database daily TTS USER MANUAL CONTRACTOR EDITION 8 GETTING STARTED Upon opening the program the screen at left will appear You will Log In be prompted to enter a User Name and Password If it is the first Login WW Enter your user name and password to log in User Name Password Zum a em REGISTRATION E Registration a ee TE Customer IDENT nm License Key poo Poo poo poo SETUP OPTIONS After registering your
17. column position not column headers A column header row if detected based on the words BAR CODE or data from one system to another and make sure Print Instructions File that all procedures are followed to avoid data nm problems Contact GigaTrak for additional information Backup the database a Log File pp import rie importing new data Import Locations Allows the import of location data into the Location Administration function Careful Locations are Facility Specific so the data must be accurate TTS USER MANUAL CONTRACTOR EDITION 19 Import Master Catalog Items Allows the import of master catalog data from outside sources Additional data may be desired but requires user editing after the import is completed Import Tools If you have spent years managing your inventory in an Excel formatted file this can help you save time by importing your existing tool inventory quickly and safely It is critical to ensure that the data is accurate and formatted properly to avoid bad data upon import LABEL DESIGNER The Label Designer process is used to design labels for the various processes in the system that prints barcode labels The processes that will print labels are Current Label Designs En Mke Bamaby Oo To O S Dymo Test RAT e Employee Administration Sample Employee Label2 e Location Administration Save As Default Employee Label T Wl 1 0 p These
18. data is downloaded and committed back to the host PC application A Master or Catalog Number for the new tool must exist in the host PC database You will also need to assign a new tool barcode to the tool to save the record Note that you cannot add new binned items with this function Scan or enter your employee barcode If the barcode matches a record in the data file the appropriate name will be displayed under the scan box Enter a Master Number or scan a Master Barcode If the barcode matches a record in the data file the appropriate tool description will be displayed under the scan box TTS USER MANUAL CONTRACTOR EDITION 56 Scan or enter a new tool barcode If an existing tool barcode is entered a message will appear stating that the tool BC already exists and ask is you want to check out the tool instead Responding Yes to the prompt will check out the tool to the employee location container shown on the screen Asset H and Serial are optional fields which can be left blank When the focus is on the Serial field press the Enter key to save the record A message will appear at the bottom of the screen to indicate that the new tool barcode was added successfully The Reset button will clear data from the screen without saving it It will not reset data that has already been saved ASSIGN BARCODE BATCH APPLICATION ONLY The Assign Barcode function is used to assign barcodes to existing ssign B
19. design from the Current Label Designs list Click the Delete Design button at the bottom of the screen SAVE AN EXISTING DESIGN AS A NEW DESIGN Time may be saved by copying an existing label design and modifying it Select the design from the Current Label Designs list and click the Save Design As button at the bottom of the screen Enter a new design name and click the OK button Design names must be unique VIEWING PRINTING A LABEL The work space on the right hand side of the screen provides a feel for how your label will print If you need to view exactly how your label will print click on the View button with the Mode setting set to Design An exact replica of the label will appear To print the label on your label printer change the Mode setting to Print enter the number of labels you want to print and click the Print button SAVE AS DEFAULT To save a label design as default for a specified process select the Design Type process and select the label design from the Current Label Designs list Then select the Save as Default button When a label is set as the default label the word Default will appear after the label design TTS USER MANUAL CONTRACTOR EDITION 22 LABEL QUICK START To put the tool barcode on your label as a barcode a In Element Options select the barcode button b Inthe Data Source list box select Tool Barcode c Click the Add to Label button to put it in your label des
20. directed to this printer If you do not have a label printer assign the default printer to act as the label printer Employees are either people that have access to the TTS system or people whom tools will be assigned To manage employees select Employee Administration under the File menu ko Employee Administratig 23 Employee Administration Upon initial setup the only employee will be ease 2 em Kae the Admin user You may Add Edit or Delete employee information Employee p Export To File D Print Barcode List Print Label Name Barcode Facility Aetve To Add a new employee select the Add oa a button The form will change as indicated The Smith John E001 All Yes User Admin ADMIN Al Yes items in bold text are required for all employees The system will not allow editing of the last name first name middle initial or user name for Admin User To delete an employee select the employee 5 rows found and then select the delete button If an employee is assigned a tool or has an outstanding reservation or is involved in a history record the system will not allow the employee to be deleted Set the Status to inactive to prevent further use To print employee labels select the employee s to be printed and then select the Print Label button If a label printer has been selected and if a default employee label has been designated see Label Designer in this manual
21. employee that has it This is only a lookup function it does not save data ADD NEW TOOLS The Count Bin function is used to count the number of binned items in a storage location Scan the tool barcode If the barcode matches a record in the data file the appropriate name will be displayed under the scan box If the barcode does not match a bin item the message Not a binned item is displayed Enter the number of binned items counted for that barcode in the Qty box and press the enter key to save the record The Reset button will clear data from the screen without saving it It will not reset data that has already been saved i Identity i Identify Tool Barcode TO0001 100001 Milwaukee 1 2in Magnum Drill O 2800RPM Last Loc Emp Doe Mary 1 data records lt Back to Menu The Add New Tools function is used to add tools that have not been added to the host PC database You will be prompted to enter a password when you select this function The password is gigatools If you are entering the password on the handheld keypad be sure you are in alpha mode i Add Tools Add New Tools Current Emp Loc Container Barnaby Mike Master Number PAT750 LI Buendy Patriot 18 Yolt Hydraulic Self New Tool BC In Service Date Storage Loc BC lt Back to Menu After entering the password a warning message will be displayed indicating that the new tool will not be available for use until the
22. handheld audit is separate from the existing audit then the existing audit must be completed and cleared from the database prior to uploading the new audit records If a checkout record is recorded on the handheld for an item that has a high priority reservation for a different employee than the one entered on the handheld the text will be displayed in blue The Chk column can be manually checked to allow the checkout of the item to the scanned employee but this is not recommended Always check with the employee who originally reserved the item on the Reservation screen before allowing the item to be checked out COMMIT DOWNLOAD DATA TO THE DATABASE There could be some erroneous data in the grid Therefore the system will only commit those records that have the Chk column checked This allows the user to control what records will be loaded into the database The Save Changes button will save the changes in the Chk column to the temporary audit table in the database This does not change any tool data The Commit button will save the information in the audit records that have been checked to the permanent portion of the database The background color of the checkbox will turn yellow after those records have been committed An audit may be committed several times Records that were previously committed will be skipped Once an audit has started the commitment process no further downloads will be accepted from a handheld until the audit records ar
23. interest and then select the Edit button Modify the information as desired Select the Save button to save the Account changes To Delete an Account select the Account to be deleted and then select the Delete button The system will check to see if the account is tied to a tool If so the system will not allow the Account to be deleted You may inactivate the Account to prevent it from being assigned to a tool in the future if you desire TTS USER MANUAL CONTRACTOR EDITION 23 CONDITION ADMINISTRATION Tools may be assigned a Condition which indicates the usefulness of the tool To access this process select Condition Administration under the Support menu S Condition Administration fs Each Condition has a name and Description In EP addition a Condition may be designated as Active or Inactive Condition name may be up to 20 characters and oo is required This name must be unique Description Near new condition Description may be up to 80 characters long and is not required Description Near new condition Minimal damage typically cosmetic in nature Needs Paint Yes tool a Condition set as inactive will not be Needs Repair Tools and Equipment requiring repair Yes Poor Damage with some functional problems re available for assignment to a tool Setting a RMA Schedule Retire A Condition set as active may be assigned to a condition as inactive minimizes clutter but retains historical information ti
24. is a selection to pull down general Tool information from the Master screen e Classification is a method of grouping Tools e Type is a subset of Classification and a second method of grouping Tools e Description is up to 80 characters describing the Tool e Facility is the building in which the Tool is located e Storage Location is the default storage location for the Tool e In Service Date is the date the tool was put into service defaults to current date e Barcode is the barcode that identifies the Tool You must enter the first tool s barcode number manually in a format that all barcodes will use i e A00001 The system will then automatically TTS USER MANUAL CONTRACTOR EDITION 37 increment the numerical portion of the barcode number one at a time If you are using pre printed barcodes enter the number seen on the barcode e Asset Number is the tools asset number up to 30 characters e Condition is the physical condition of the Tool Condition does not apply to binned items e Manufacturer is the manufacturer of the tool data entered on the Manufacturer Administration screen e Model is the model number of the Tool e Serial Number is the Serial Number of the Tool e Funding Source is the agency that provided the Tool User Definable Field e Account is the account number used to purchase the Tool e Status An Active tool may be checked out A Retired Tool may not be checked out PRIMARY DATA SUB TAB e Note is up to 25
25. product click File on the menu and select Setup Options Username ADMIN own User Name and Password time logging in you will use the Admin User s data Password ADMINUSER Other users may be added to the system after setup After users are entered into the system they should each log in under their After logging in as Admin click File on the menu and select program for your licensed use Registration Form This step is important because it assigns licensing rights to you Entering the information will unlock the The Four Digit Customer Identifier and the 16 digit License Key will be provided by Gigatrak when the product is purchased TOOL SETUP This option can be used to change the names of the parameters to fit your needs This makes up the structure of the system Setup ns Edition me Tool Setup F1 Rename Classification Classification Rename Type Type Rename Facility Facility Rename Location Location Rename Funding Source Funding Source Rename Model Number Model Number Rename Serial Number Serial Number Rename Account Account Rename Condition Condition Rename Master Catalog gt Root Image Folder C Users AshlynnR Docume an Root Document Folder us Custom Report Folder mm EN ReportLogo la TTS USER MANUAL CONTRACTOR EDITION Application Settings F2 Member Setup F3 Rename Miscellaneous Miscellaneous Rename Asse
26. t h e Too b a rco d e Sel Contamed 14 Ton Crimping Tool asau oe i Construction ii Milwaukee 1 2in Magnum Dril las 0 2800 Good 00020 e If the Tool is a binned item a box will appear below the barcode to enter the quantity being checked out The tool checkout information will be displayed in the grid To check out another tool to the same location employee and with the same due date scan another tool barcode If no scanner is available you may enter the barcode information into the barcode text boxes and then press the enter key on the keyboard You may also select the find button next to the textboxes to display a list to choose from Items that are entered into the grid by mistake can be removed by selecting the item and clicking the Remove Item button Once items are displayed in the grid the Out Date Time can be changed by clicking the Change Out Date Time button A confirmation box will appear to indicate that the date time will be changed for ALL items shown in the grid Responding Yes will display a calendar where you can select the desired date and time When all desired tools have been checked out select the Save or Save Print button The check out information will be saved and if Save Print was selected the system will ask if you wish to print the check out report The system will then clear the check out list To cancel the check out process select the Reset Clear button After confirming you wish
27. the Commit function has been performed it changes data in the host database The background of the checkbox will turn yellow for committed items All handhelds should be synced with the host to update the data on the handhelds DOWNLOAD SCREEN The system provides a function for a batch handheld scanner The user must first configure the PC for the handheld in use Click the Select Handheld button on the Download screen to select the handheld device you are using You can also select Handheld Configuration on the File menu to select a handheld O omic The mobile Tool Tracking application Download Select Handheld Handheld Device Honeywell Dolphin 6100 Data Dir Honeywell i mva ac Sonor fy ca gf cow O aot gt vene must be installed on the handheld See TTS Mobile Handheld Application Blue Text Reserved High Prorty for a different Emp Locaton Red Text Audi Emp Location Cont does not match expected Emp Location Cont or Oty mismatch Before using the handheld it must be Chk Type Current Emp Location Last Known Emp Cont Status Change Scan Date Location Cont Qty OY gn and Audit only Er synced with the PC application to Oi on JO 33 PN u O Hare Terminal 2 T00009 MILWAUKEE 7 14 LEFT BLADE 11 4 2014 t ra n sfe r d a ta to t h e h a n d h e d 7 D O C t e Out 0 Bamaby Mike El Construction Jobs CIRCULAR SAW 05 33 PM A handheld to the PC and select the Sync Data
28. the label s will be printed TTS USER MANUAL CONTRACTOR EDITION 14 For label printing multiple employees may be selected To select multiple employees do one of the following e Drag the mouse over the employees desired while holding down the left mouse button e Select the first employee by left clicking with the mouse Select the last employee in a range by holding down the Shift key and the left clicking on the last employee All employees in between will be selected e Hold down the Control Ctrl key and select the employees you wish to print by left clicking on each one with the mouse EMPLOYEE INFORMATION Enter the appropriate employee information A few fields have special requirements The barcode entry must be unique A barcode for a tool Ss Employee Administration e location or employee cannot be the same Keep the barcode Save as simple as possible only using a short combination of Employee Info capital letters and numbers If you use the supplied barcode a labels the employee s barcode must match the label placed as ame Middle Initial on their badge Barcode Login Name Min 5 characters in s Password o If the employee will be using the TTS system he will require a Phone Log in Name and Password Alt Phone E mail Notes 2 e r The Log in Name must be between 5 and 10 characters long It must be unique no two employees may have the same log in n
29. user definable field that can be used as desired IMAGES amp DOCS SUB TAB Tool Image is the path to a file that contains a picture of the tool If the image information is entered and a file is at the proper location the picture will be displayed in the area to the right of the sub tab TTS USER MANUAL CONTRACTOR EDITION 38 section Double clicking on the image will display a full sized image of the picture In addition linked documents PDF URLs and other related files can be assigned to the Tool USER DEFINED DATA SUB TAB User Defined Fields stores additional information specific to the type of Tool If a tool with user defined Primary Data Purchase Warr Images amp Docs User Defined Data Miles Hours data is edited and the Type is Field Name Data Date Entered og i Chuck Type 1 4 Hex Speed Chuck 8712014 changed it is possible that Torque 850 in Ibs 8 7 2014 duplicate user defined fields Voltage 12vdc Lithium 8 7 2014 will appear This can happen if the new Type has the same user defined field names as the previous Type The new field will be blank and the old field will have data To correct this Edit the tool and enter the user defined data into the blank field Then blank out the data in the old field When the tool is Saved a message will appear to indicate that user defined fields were found that do not belong to the selected Class and Type It will ask if you want to delete the fields Respond Ye
30. 35 PTE NN 35 Chonge SS ernes E 36 Change Storage LO NN AN 36 PULS NN 36 Print Barcode Stuve 36 Paa 37 Fou 37 Toon avveie 37 Primary Data SUD TDN 38 Purchase Ware SUD Aba 38 Ia POSS DOCS SUT De 38 Binned and Consumer 39 TTS USER MANUAL CONTRACTOR EDITION 4 MAP NTL 40 Fans NESET PN 40 Copying an Existing Tool s Information to a New Tool ooocccccnnccnncnnncnnnnnncnnnonaconnonanonnonanonnnonaronnnnns 40 TONN 41 Check In Check Out TOOlSSaEEN ae 42 Cec Gi OU A RT ae ETRE EE Cr ee EEOC aE rE nay PZ Oe Pe 42 SETE TONN 43 Check In By Container Person Location Eu GRNNNGG 44 Transter 100 STEN 44 VPN NNN 45 ETTE NE 45 Mc ER EE EE TE EN EN 46 Rees NTN 46 Find Reservations oa 46 RESEEV AION nn 44422244 47 FNS 48 MO ENRON 48 MN 48 CUSCO MIRE DOM EEE EEE dde 48 TTS Moble Handheld Applications ss escectess acces stare lak N N 50 Batch vs Wireless Handheld ad A AAN A A is 50 Communication WINGS mr 50 Microsoft Active Sync Installation For Windows XP cccccconnccccnnononcccnnnnonanonnnnonnanoconnnonanoncnnnonanononnss 50 Windows Mobile Device Center Installation For Windows Vista or Windows 7 ooooccccncono 50 Install GigaTrak Handheld ApplicatiON ccccoocccnnonncnnnonanonnnonaconnnnncnononanonnnonaronnonanonnononcnnnnnaronnonanonnos 51 SMP 51 Syne MN VEDEN ee 51 Sync Manually with Terminal Services Citrix rrnrnnnnnnnnnnnnnnrrrnnnnnnnnnnrnnrrnnnnnnnnnnnnerrvnnnnnnnnnnnensssnnnnnnnnnn
31. 5 characters of information about the Tool e Container allows other tools to be checked out to the container itself i e tool box e Binned Item is used for small items that cannot be individually bar coded If the Binned Item checkbox is checked an option will appear to mark the tool as a Consumable Boxes will also appear to enter a Storage Bin Quantity and a Reorder Point e Check Out shows who or where the tool is checked out to employee or location e Due Date is the date the Tool is due to be checked in PURCHASE WARR SUB TAB e Purchased From allows entry of general supplier information e Warrant Expiration Date tracks when a warranty period expires e Depreciation period in years does not apply to bin items o NOTE fields relating to Depreciation will not be visible unless the Show Depreciation checkbox is checked on the Setup Options screen e Depreciation Type The system will calculate depreciation based on five methods Standard Straight Line MACRS Half Year MACRS Mid Quarter MACRS Double Declining Half Year and MACRS Double Declining Mid Quarter o MACRS means Modified Accelerated Cost Recovery System e Original Value is the cost basis for depreciating the Tool e Salvage Value is the remaining value of the tool after it has been fully depreciated e Current Value is the current depreciated value of the Tool calculated e Date for Current Value is the date used to calculate the current value e Miscellaneous is a
32. Data Automatically button to begin the data transfer Do not remove the handheld from the dock until the data transfer is complete If checked in the Setup Options to Auto Commit Downloaded Data upon Sync this step will already be completed and the information below can be disregarded Download E 3 X lt lt A P P P lt AP lt P The data collected on the Fic mms adm rio amunt CY changes Lap Comm gf clear gt opon gt View Log Fite handheld will be displayed on Display Type Blue Text Reserved High Priority for Red Text Audi Emp Location Coat does not me a Cai TOR TG CG Cia CER chair different Emp Location in I Location Cont or Oty t h e SC re e n At t h S pol nt Chk Type Current gr sp Last Known Emp Tool Scan Date Location Cont Qty Qty Status Change O Hare Terminal 2 T00020 Bumdy Patriot 18 Volt Hydraulic 1 3 2014 03 27 04 PM O Hare Terminal 2 n O n e of t h e to O d a ta h a S Construction Jobs Self Contained 14 Ton Crimping Tool Construction Jobs O Hare Terminal 2 O Hare Terminal 2 A Construction Jobs T00035 Dell XT Laptop 1 3 2014 03 27 07 PM Construction Jobs i be e n C h a nge d j n t h e h ost 100001 Milwaukee 1 2in Magnum Drill 41 3 2014 011329 PM Shelf 101 ACME 0 2800RPM Warehouse 2 Shelf 101 ACME Barnaby Mike 700003 Milwaukee 10 amp Sawzall Corded 11 3 2014 01 1334 PM Warehouse 2 i d ata ba se CI iC k t h e Co mm it Barnaby Mike T00008 Ham
33. ER CATALOG F1 Two tabs are displayed The first is the Find tab allowing you to filter and view those items within the master by e M a n ufa ct u re r A View mia SS e Type Find Catalog F1 Catalog Information F2 0 Status Find Catalog Manufacturer All x Classification Al VE Purse gt A n d a S e a rc h by Search Field Catalog x Type All CA M a ste r N u m b e r Search Status Active G Add To List D clues s Export List To File Description or Model ren Classification Type Description Manufacturer Model Number Status Several key aspects are A TM q Test Instrument Thermal Imaging A alos 2260 21 available on the form As an msa se Jg Sav uz ea High Performance ibas 2445 20 M12 Fuel 12 Volt Lithium lon 2520 20 n l Saw Reciprocating Cordless Hackzall Reciprocating Milwaukee 2520 20 Saw example selecting the Reset 2530 20 a Saw Circular M12 FUEL 5 3 8 Circular Saw Milwaukee 2530 20 b utton w j return a se e cti ons 2702 20 Y Drill Cordless kile go Milwaukee 2702 20 2KFY4 _ Safety Equipment Dust Mask Nuisance Removal Dust Mask Condor 2KFY4 iti 38126 R Hammer Claw ee eae 38126 to All In addition the Master N oe i 38523 n Hammer Ball Pein oa la 38523 ist can b e sorte d by one of Its 5378 20 T pil Corded lekt Dual Torque Milwaukee 5378 20 Double click to view Catalog Informa
34. Location Barcode and Assigned to Container Barcode TTS USER MANUAL CONTRACTOR EDITION 34 All of these selections are administered under the support menu of the main form Each is tied to a tool in the Tool Information tab of this form Select the parameters of choice and then select the Extract Data button to change the tool display Several key aspects are available on the form As an example selecting the Reset button will return all selections to All In addition the Tool list can be sorted by one of its columns by clicking on the heading of that column A second click will reverse the sort order of the items in the listing SHOW THUMBNAIL IMAGES If an image is assigned to a tool a thumbnail picture will be Description Asset Number Milwaukee 1 2in Magnum displayed in the Description column of the grid The Drill 0 850R DU WE00001 v Show Thumbnail Images thumbnail display can be turned on or off by right clicking in the grid and selecting Show Thumbnail Images in the vA secre View Image Drill 0 MM Milwaukee 11amp Sawzall VE00004 popup menu NOTE Some images may be incompatible with this application This can cause errors when data is extracted on the Find Tool tab If errors occur find a tool that does not have an image or add a new tool without an image and display it in the grid Right click the item in the grid and uncheck Thumbnail Images A larger view of the image can be displayed
35. S The Change Status function is used to change the Status of a Change Status group of tools all at once Display and select the tools that you Number of selected Tools 1 want to change To select multiple Tools do one of the Change the status of all selected tools to following Select New Status e Drag the mouse over the Tools desired while holding C Active down the left mouse button C Retired e Select the first Tool by left clicking with the mouse C Lost Select the last Tool in a range by holding down the Shift Broken key and then left clicking on the last Tool All Tools in between will be selected e Hold down the Control Ctrl key and select the Tools you wish to change by left clicking on each one with the mouse CAUTION This will change the status of ALL selected tools E OK Ao After the tools are selected click the Change Status button A screen will appear where you can select a new Status Select the new Status and click the OK button CHANGE STORAGE LOCATION The Change Storage Location function is used to change the storage location of a group of tools all at once Display and select the tools that you want to change p i Change Storage Location To select multiple Tools do one of the following Number of selected Tools 1 gt Drag the mouse over the Tools desired while holding Change the storage Location of all selected tools to down the left mouse button oe Facility
36. VERSION 1 28 0 gigatrak TTS USER MANUAL CONTRACTOR EDITION TABLE OF CONTENTS VSV ie 2 TETEN 2 A on o ES 7 Cd des ta 9 REGN 9 Setup ODIOS EEE EE EEE EEE RE 9 TN 9 oleo A A ME 10 Allow Delete Tool amp Puree Hs Nur 11 AUto Populate TOO TN 11 Cascade Master Changes To TOols cccccccsssccccessecccesececcesscecceecceceuseceseeeceeeeeeceeeeusecessenecesseeceteenes 11 Auto Generate Tool Barcode cccccccccssssssseecccccecaaeessececccessaeessseeeceeesseeueseeececesssaueuseseeeeeessagaaeeseseess 11 Display Employee Barcodes Before Names rrrnnnnnnrnnnnnnnnnnnnnnrnnnnnnrnnnnnnnvnnnnnnnnnnnnesnnnnnnsvnnnnneennnnesnnnnnene 11 Display Account Numbers Before Descriptions cccccsssccccsssececeeseccccescceceuseceeeeeceseuaeceesausecessunecss 11 Show Bin Tools Below Reorder Point Report After Log In ooocccccnnccnnonnncnnnnnnonnnonaronnonanonnnnnaronnnnos 11 Require Check In Before Another Check Oase 12 NTN 12 Allow Users to Change Their Password rrrnrnnrnrnnnnnrrnnrnnnrrnrnnnernnnnnnrrnnnnnnnnnnnnennnnnnssnnnnnnenennnnssnnnnnssseennn 12 Allow D plicate Asset NUMDETS antes rdisn 12 Auto Commit Downloaded Data Upon SynC rrrnrnnrrnnnnnnrvnnnnnernnnnnnrnnnnnnsvnnnnnennnnnnnsvnnnnnennnnnnnsnnnnnsseeennn 12 PSE FAS SIS IN esn ES 13 EN ENN 14 EM FUN 15 Employes Access KN EE ENE EEE 15 Emplovee Assienied Facil epa 16 Other File Menu FUNCTIONS rrrssrrnrrrnnnrrnnnnnnnssnnnnvnnnnnnnnssnnnnsnnnnnnns
37. ame Log in names are not case sensitive A password must be between 5 and 10 characters long Passwords are not case sensitive TTS USER MANUAL CONTRACTOR EDITION 15 EMPLOYEE ACCESS LEVELS Once the employee information is entered set the employee s access levels The default access level is for no access to TTS TD Master or Catalog applies to activities i with creating an iting master data associated with creating and editing ma Employee Info Access Levels Assigned Facility FirsWame Access Levels Last Narna a Tools applies to activities associated with Middle Initial No View Edit No View Edit Barcode creating and editing tool data Log in Name Tools Tool Status Administration Min 5 characters mm 3 3 Password No View Edit No C Edit Min 5 characters Phonef ceckimout Support Administration l a l pg Y ESE oTe ee Check In Out applies to activities associated Transfer Go C Eat with assigning tools to an individual or location Reserve TEIE or returning tools to storage Notes Transfer applies to activities associated with transferring tools to facilities Reserve applies to activities associated with creating and editing tool reservations Employee Administration applies to activities associated with managing employee information Tool Status Administration applies to activities a
38. ar to indicate that the date time will be changed for ALL items shown in the grid Responding Yes will display a calendar where you can select the desired date and time When all tools have been checked in select the Save or Save Print button The check in information will be saved and if Save Print was selected the system will ask if you wish to print the check in report The system will then clear the check in list To cancel the check in process select the Reset Clear button After confirming you wish to reset the check in process the system will clear the check in list without saving it Check In can also be performed on the handheld unit TTS USER MANUAL CONTRACTOR EDITION 44 Transferring Tools is a process used to relocate tools from one Facility Location to another To start this process select the Transfer Tools button Keep in mind that only Facility Locations designated as a Transfer Location on the Location Administration screen will be displayed in this form Understanding the basic transfer process is important Just because an originating location transfers Out tools to a destination location does not mean that all of the tools arrive as intended To manage this process requires BOTH the sender and receiver to acknowledge the items being transferred If the sender lists ten 10 tools that they sent but the receiver only acknowledges eight 8 tools two 2 tools are now unaccounted for It becomes the respo
39. arcode Vi 4 E Assign Barcode tools in the database You will be prompted to enter a password role when you select this function The password is gigatools If you are T00001 entering the password on the handheld keypad be sure you are in alpha mode New Barcode After entering the password a warning message will be displayed indicating that the new tool will not be available for use until the data is downloaded and committed back to the host PC application A second warning message will be displayed indicating that if there is more than one batch handheld changing a tool barcode may result in BS JN data loss Download and commit data from the other handhelds before committing the barcode change Scan the existing tool barcode asset number or serial number If the barcode matches a record in the data file the appropriate name will be displayed under the scan box Enter a new barcode If the new barcode is unique the data will be saved If it is not unique a message will be displayed prompting you to enter a unique barcode The Reset button will clear data from the screen without saving it It will not reset data that has already been saved MAINTENANCE i y Maintenance Menu Yj lt The Maintenance Function allows users to either select a tool to Send to ee tence Piers Maintenance or record a tool that has been Return ed From Maintenance TTS USER MANUAL CONTRACTOR EDITION 57
40. arcode List A Import Acti Aadress ia Contractors Print Label Category All v File Export List L ToFile File Names Address Category Info Field Barcode Contractors Number Last Name M002 8929 Lewis M003 1412 Ortega M004 4000 Furco M005 11379 Siwak M006 5133 Fortney M007 34517 Rubio Double click to view Contractors Information Arlington Heights Hector Tim Nick 1616 South Main Jim Rockford IL 61102 Oscar N A 406 W Campus Drive IL 60004 7825 S Claremont Ave Chicago IL 60620 5812 400 Gundersen Drive Carol Stream IL 60188 2424 16706 Advantage Ave Crest Hill IL 60403 1619 Street hortega candorelectric com tfurco jjjoneselectric com nsiwak lvsolutions com jfortney mecogroup com oscar rubio Mus nestle com Specialty Specialty Specialty Specialty Specialty Specialty 650 Chippewa Rd rro c Specialt ALL WOR Harvard IL 60033 om aed SUPPLY aa ae ec co BATTAGLIA INC CANDOR E J J JONES LOW VOLT SOLUTION MILLER El co NESTLE P r 8 rows found resembles the Find Tools tab in the Tools screen The first tab is used to view members jobs print a list of member jobs and print member job labels The list of members jobs on the screen is controlled by the multiple selections on the upper part of the form Several key aspects are available on the form As an example selecting the Reset button will return all selections to All In
41. at any time Select Change Password from the File menu and the screen at left appears X Change Password Change Password Enter current User Name and Password Then follow the on screen instructions UserName Passwords must be between 5 and 10 characters long Password Type in your current user name and password and then select the Change password button Type in your new password and then select the Change Password button Change Password Type in your new password again If the password matches the new password you typed earlier the system will save the new password and the Change Password screen will disappear TTS USER MANUAL CONTRACTOR EDITION 17 If the password does not match the password typed in earlier the 6 Change Password system will state the passwords do not match and ask if you wish to try Change Password Enter current User Name and Password a g ain Then follow the on screen instructions If you answer yes the screen will be returned to the state above and Enter New Password you may try to type the second password again Change Password LOGIN TEMPORARILY Log in temporarily is a function used in order to perform some function that the current user may not complete without the current user having to exit the program R Log In Temporarily X Select Log In Temporarily under the file menu The screen at Login Temporarily r
42. ate checkbox No due date will be recorded if the checkbox is not checked A popup calendar can be displayed by selecting the drop down arrow or enter the number of days the employee will have the tool Scan the tool barcode If the barcode matches a record in the data file the tool description will be displayed under the scan box If the tool is not a binned item the check out record is saved If the tool is a binned item the Qty box will i Check Out Check Out Employee Location Container E00 Doe Mary Due Date husni gt y Mote Job is very dirty Tool Barcode Tool checked out successfully TO0001 Milwaukee 1 2in Magnum Drill 0 2800R PM Last Loc Emp Cont O Hare Terminal 2 lt Back to Menu appear with a default quantity of one Enter the appropriate quantity and press the Enter key to save the check out record Continue to scan the tool barcodes that will be assigned to the employee location container The Reset button will clear data from the screen without saving it It will not reset data that has already been saved CHECK IN i Check In r Ty dE i Check In Change Tool Status Tool Barcode TO0001 TO0001 Milwaukee 1 7in Magnum Drill 0 7800RPM Last Loc Emp Cont Doe Mary Broken Mew Storage Location Barcode a w25101 Shelf 101 1 data records lt Back to Menu Reset The Check In function is used to return tools from an employee location container ba
43. bel button The text will be added to the label in the barcode font Drag it to the desired position on the label If a database field is needed as a barcode select the field from the Data Source box and add it to the label When the label is printed the actual data for that field will be printed on the label as a barcode ADDING A HORIZONTAL LINE ELEMENT Select the Horizontal Line button in the Element Options panel Click the Add to Label button A horizontal line segment will be added to the label design in the upper left hand corner Drag it to the desired position on the label To change the size of the line place the mouse cursor over the right end of the line When the cursor changes to a double arrow click and drag the endpoint to the desired length ADDING A VERTICAL LINE ELEMENT Select the Vertical Line button in the Element Options panel Click the Add to Label button A vertical line segment will be added to the label design in the upper left hand corner of the label Drag it to the desired position on the label To change the size of the line place the mouse cursor over the bottom of the line When the cursor changes to a double arrow click and drag the endpoint to the desired length ADDING A BOX ELEMENT Select the Box button in the Element Options panel Click the Add to Label button A box will be added to the label design in the upper left hand corner Drag it to the desired position on the label To change the size of t
44. by selecting View Image from the popup menu SEARCH FIELD Groups of tools can also be displayed by typing words in the Search box and then selecting the Extract Data button For example select Description in the Search Field dropdown list type the word chair into the Search box and click Extract Data Only tools that have the word chair in the description will be displayed If a Location is also selected only tools that are located at that location and have the word chair in the description will be displayed To find a specific Tool by its barcode e Select Barcode on the Search Field drop down list e Select the Barcode text box background turns yellow e Type inthe barcode and select the Enter key on the keyboard or scan the barcode with a wedge type barcode scanner attached to the PC e Ifthe barcode matches that of a tool the Tool will appear on the list ADD TO LIST The Add To List button can be used to build a custom list of tools When selected it will appear to remain depressed When in this mode tools that are extracted will be added to the list of tools already shown on the screen rather than clearing the screen first You can continue to change the selection filters and extract the tools you need to build your list The list can then be printed or exported Clicking the Add To List button a second time will return the Extract Data function to its normal mode TTS USER MANUAL CONTRACTOR EDITION 35 CHANGE STATU
45. characters long and is not required e Depreciation may be up to 255 years and is not required e Tools of this Type can be flagged as reservable by checking the checkbox This will make them available when using the Reservation function e A Type set as active may be assigned to a tool e A Type set as inactive will not be available for assignment to a tool TTS USER MANUAL CONTRACTOR EDITION 29 To add a new Type select the Add button 1 Select the appropriate Classification for the new Type 2 Enter the new Type name Description and depreciation period 3 Select if the type is reservable 4 Select the Save button to save the new Type To edit an existing Type select the Type to be edited and then select the Edit button 1 Modify the Type name Description Depreciation or Status Active vs Inactive 2 Select the Save button to save the changed Type To delete a type select the Type to be deleted and then select the Delete button The system will check to see if the Type is assigned to a tool If so the system will not allow the Type to be deleted You may inactivate the type to prevent it from being assigned to future tools if you desire USER DEFINED FIELDS F3 The third tab is the User Defined Fields Fields can be added specific to a tool Type When new tools are added to the system the added fields are displayed in the Tool Information screen for user entry After selecting the appropriate Classif
46. ck to a storage location The user can change the Tool Status from a drop down list at the time of check in The options are No change Lost or Scan the tool barcode being returned If the barcode matches a record in the data file the appropriate name will be displayed under the scan box The current storage location will be displayed If the tool is being returned to this location just press the Enter key If it is being returned to a different storage location scan the barcode of the new storage location If the tool is not a binned item the check in record is saved If the tool is a binned item the Qty box will appear with a default quantity of one Enter the appropriate quantity and press the Enter key to save the check in record TTS USER MANUAL CONTRACTOR EDITION 54 If the tool is set up for Miles and or Hours in the host database the Miles and or Hours boxes will appear with the current readings filled in Enter the appropriate values and press the Enter key to save the check in record Continue to scan the tool barcodes that will be checked in from the employee location container Note Consumable items cannot be checked in Scanning the barcode of a consumable item will display the message Cannot Check In a Consumable The Reset button will clear data from the screen without saving it It will not reset data that has already been saved AUDIT The Audit function is used to verify tools that have been G po
47. d attempts TT Auto E mail Employee upon Check Out ay Depreciation Disclaimer Basic This Depreciation Function including access to formulas used for the computations provided herein is provided by GigaTrak solely for your convenience and for illustration purposes only GigaTrak is not licensed or qualified to give and is not providing to you any legal tax Th ec h ec k box cann ot be C h ec ked financial reporting or accounting advice GigaTrak does not guaranty the accuracy of i 7 Show D the computations Furthermore GigaTrak can not be aware of any customer s particular u nti yo U acce pt t h e d ISC almer circumstances and GigaTrak does not purport to keep up to date with any tax financial Allow Dg reporting or accounting standards or requirements The information contained herein is not guaranteed to be correct complete or up to date Accordingly you should consult Un with your own legal tax financial reporting and accounting advisors GigaTrak is Afte r acce pti ng t h e d i SC a i me r Cascad not responsible for any loss injury claim liability or damage related to your use of this Anto Depreciation Function or the output hereof and by your use of this Depreciation Function e t h e p refe rre d De p rec at on Ty p e you waive and release GigaTrak from any such loss injury claim liability or damage DisplayA You use this Depreciation Function at your own risk and the correctnes
48. ded 9 28 AM Bumdy Patriot 18 Volt pe arr Fi A A click the check box for each line 14 Ton Crimping Tool Riser j 3 Bumdy 18V Hydraulic 11 4 2014 ACME Central F zp Self Contained Cutter 9 28 AM Warehouse we ite m b e n g ret u r n e d B n n e d Milwaukee 10 amp Sawzall 11 4 2014 3 ACME Central Corded 9 28 AM Needs Heper Warehouse med items checked out to the vi T00085 item quantities can also be Y 700195 6 Foot Aluminum Step Ladder 11 4 2014 ACME Warehouse 2 9 28 AM Excellent Shelf 101 EE Miwaukee M12 2450 22 OY atone ACME Central ge an chan ge dinthe g rid if desired cordless Impact Drwers 9 28 AM Warehouse A Check All option box will check or uncheck all checkboxes for each line item listed Alternately you can scan individual tool barcodes to check the checkbox You can also change the status to Lost or Broken for any items checked The change occurs on Save If someone returns multiple tools but has lost others check in the returned items first and Save Then do a new check in for the individual and confirm that the remaining items listed are lost Check All and Change Status to Lost then Save The COPY ROW function allows you to split up binned items being returned so that alternate locations can be assigned Verify the QUANTITY is correct before saving Once items are displayed in the grid the In Date Time can be changed by clicking the Change In Date Time button A confirmation box will appe
49. e checked out again Leaving this unchecked will allow a tool to be checked out from person to person or location to location without being returned to the storage location SHOW TRANSFER This option can be activated if you would relocate tools from one Facility Location to another Once you check this and click the OK button the Transfer tab will appear on the toolbar ALLOW USERS TO CHANGE THEIR PASSWORD Selecting this option will give access for users within the system to change their own password If not selected the Admin will be the only one with authority to create or change a password for a specific user ALLOW DUPLICATE ASSET NUMBERS The Allow duplicate Asset Numbers gives the option to have multiple of the same Asset Numbers but if selected the Asset Number field cannot be used for check out check in of a tool SHOW MAINTENANCE ON HANDHELD This option allows maintenance records to be seen on tools when using the handheld scanning device AUTO E MAIL EMPLOYEE UPON CHECKOUT Selecting this option will automatically generate a Check Out report to be sent to an employee if email is set up through Microsoft Outlook and this is checked AUTO COMMIT DOWNLOADED DATA UPON SYNC If checked this option will result in the data from the handheld being automatically committed to the PC database upon docking the handheld If unchecked the process to sync amp commit data will be Sync gt Commit gt Sync On the
50. e cleared IMPORTANT The Commit function changes tool data A message will appear to alert the user to sync all handhelds with the PC to update the reference file on the handheld The Clear button will remove all records from the temporary audit table in the database making way for new audit information The system displays a warning message prior to clearing the records The Report button will print a report of the records displayed on the grid GigaTrak provides 90 days of telephone support for TTS from the date of purchase GigaTrak will advise on installation issues but the customer is responsible for network and SQL Server installation Our hours are 9am to 5pm central time Monday through Friday During this time you are entitled to any updates or new releases issued by GigaTrak By purchasing an extended support one two or three year agreement these services are extended Onsite support is available at additional cost Please call 262 657 5500 Option 2 with any questions TTS USER MANUAL CONTRACTOR EDITION 60
51. e database file that gets transferred back and forth between the handheld and the host PC These units will work with both Microsoft Access and Microsoft SQL Server host databases The handheld must be docked with the host PC to perform the transfer The tool data on the handheld is a snapshot of the data on the host PC If there are multiple users changing data on the host database the handheld data may be outdated in a short period of time Therefore it is important to synchronize the handheld with the host PC often so that it has current information Wireless handheld units communicate with the host database in real time This requires the host database to be Microsoft SQL Server Your facility will have to have a wireless infrastructure in place for communication No data is stored on the handheld COMMUNICATION WITH HOST PC Communication software must be installed on the host computer Choose the correct software based on the operating system of the host computer MICROSOFT ACTIVE SYNC INSTALLATION FOR WINDOWS XP 1 Locate a copy of the latest version of Active Sync for your computer system The correct version is available from Microsoft s WEB site Version 4 5 is the latest from Microsoft as of this printing 2 Look for the installation file i e activesync_setup msi and run it We recommend that you follow the installation instructions and accept the standard default settings during your install 3 Leave Active Sync running to ins
52. e to be deleted and then select the Delete button The system will check to see if the Funding Source is tied to a tool If so the system will not allow the Funding Source to be deleted TTS USER MANUAL CONTRACTOR EDITION 25 LOCATION ADMINISTRATION Location Administration is used to manage the locations to which tools may be assigned It displays all the locations that exist in the system that are tied to the facility selected To add a new Location select the Facility to which it is to be added and then select the Add button Enter the location information as Change Responsible D Fi Export To File qe Individual Print Barcode List Print Label d esire d Facility MAUACRENECITSS Barcode Responsible Individual Storage Transfer Active Facility defaults to the fa cility Yes selected on the main form but may Yes No be changed No Yes Yes Location may be up to 50 Yes characters and is required Must be unique to each location Barcode may be up to 20 characters long and is required A barcode for a tool location or employee cannot be the same Checkout Usage Location location ame that tools can be checked out to Add New Facili Add New Employee i iL New at d potro En Storage Location location used for Facility ACME Central Warehouse z Responsible Individual Location 5119101 Notes 4 Barcode L03 Transfer Location location that C Checkout Usage L
53. e used for import Switch back to the local PC and 1 Double click the ActiveSync icon in the system tray Click Explore Navigate to the path containing the TTS database file tts mob sdf on an LXE this is System On a Memor this is Backup Open a second window that points to a folder that can be accessed via the terminal server session i e a file server share local C drive etc Drag the tts mob sdf file from the server accessible window to the handheld window to copy the file TTS USER MANUAL CONTRACTOR EDITION 52 TTS HANDHELD APPLICATION FUNCTIONS The following describes basic operation of the Mobile Tool Tracking application I a WIN TTS HANDHELD APPLICATION LOGIN o NL g gal 41 24 0 When the handheld application is first started a user login will be required Tool Tracking System Scan an employee barcode or type in an employee barcode and press the Scan Enter Employee Barcode Enter key If the barcode matches an employee in the data file the employee name will appear under the scan box and buttons for the application functions will appear 2014 GigaTrak All rights reserved e g gaik v1 24 0 Tool Tracking System Scan Enter Employee Barcode Log QuE aha The user barcode is tied to the records recorded by the handheld Ifa Check In different employee uses the handheld he she should enter their barcode Count Bin before recording records To change the user barcode select Lo
54. ed to each condition To add a new Condition select the add button enter the new Condition name and Description and click save button to save the new condition To edit an existing Condition select the Condition to be edited and then select the Edit button Modify the Condition name Description or Status Active vs Inactive Select the Save button to save the changed Condition To delete a Condition select the Condition to be deleted and then select the Delete button The system will check to see if the Condition is assigned to a tool If so the system will not allow the Condition to be deleted You may inactivate the Condition to prevent it from being assigned to future tools if you desire TTS USER MANUAL CONTRACTOR EDITION 24 FACILITY ADMINISTRATION Facilities are the upper hierarchy of locations In other words locations are tied to a facility Due to this structure at least one facility is required by the system Li Facility Administration To begin the process select Facility Administration from the Facility Administration Y Support menu A i G Ela To Add a new facility select the Add button Enter the facility information as desired Unassigned Unique Name Up to 40 characters and is required ee Address Up to 40 characters but it is not required ACME Warehouse 2 City Up to 40 characters but it is not required Jensen Repair re State Up to
55. elect the Reserve button The screen below will be displayed FIND RESERVATIONS The Reserving Tools process is composed of two 2 tabs The first tab is the Find Reservations process This is used to find the current reservations for a tool or employee location Find Reservations F1 Reservation Admin F2 To view the reservations for a Reservation Type Al User L i All IN E a ira Phone the User Location Alt Phone Tool Barcode Ar Ge Des barcode into the Model Number Serial Number From 10 4 2013 a To MAE Ed User Location E Pins CN Puros Reservations Barcode textbox and Priority the reservations for 8 6 2014 8 6 2014 Medium User Location scan J003 O Hare Terminal 2 Construction T00012 M17 Cordless LITHIUM ION Jobs 1 2 Hammer Drill Driver Kit T00010 Milwaukee 7 1 4 Right Circular Saw with QUIK LOK cord T00012 M17 Cordless LITHIUM ION 4 2 Hammer Drill Driver Kit 12 31 2013 1 3 2014 Low 700009 MILWAUKEE 7 1 4 LEFT l es BLADE CIRCULAR SAW 10 22 2013 10 29 2013 Medium specified will be listed the User Location in 9 24 2014 11 5 2014 Medium the date range TTS USER MANUAL CONTRACTOR EDITION 46 To view the reservations for a tool scan the Tool barcode into the Tool Barcode text box and the reservat If no scanner is available you may also enter the barcode in the barcode text boxes followed by ions for the Tool in the date range specified wil
56. en select the Delete button The system will check to see if the Classification is assigned to a tool If so the system will not allow the Classification to be deleted You may inactivate the Classification to prevent it from being assigned to future tools if you desire TYPE Type is a subclass of Classification Each Classification can have several Types In addition to grouping tools under a Type the Type will also set the default depreciation period for tools assigned to it 2 Tool Support Administration me Tool Support Administration re Each Classification has one or ES Add P Edit X Delete gt Print List more Types Classification F1 D F2 User Defined Fields F3 Maintenance F4 ype Classification Hand Powered Tools vi Each Type has a name Type Type Cordless Drill Description and Depreciation Description Battery Powered period in years Depreciation 5 Years Type Description Dep Reservable Active A type may be designated as active Circular Saw 5 Yes Yes Cordless Drill or inactive Set as inactive to Electric Drill Corded Electrical Drill 5 Yes Yes P _ reduce clutter amp retain historical 5 Jig Saw Reciprocating Saw Yes Yes data tied to the type e Type name may be up to 20 characters and is required The Type name must be unique i e no other Types may have the same Type name e Description may be up to 80
57. ename Info Field 2 com pa NY such as Co nt Fa cto r Rename Category 3 Rename Info Field 3 MG Rename Info Field 4 aa There are 3 categories available to be used as needed Categories are searchable fields on the Member screen There are 4 Additional Information fields that can be used as needed These are also searchable fields on the Member screen JOB SETUP 2 Setup Options The Jobs feature is only available in me the Contractor s Edition of the Tool asic ro fe Contractor OK A M Tracking System Tool Setup F1 Application Settings F2 Member Jobs Setup F3 Settings The Jobs radio button will display C Hide Members Members Jobs Rename Jobs Job Default Specialty Corporate Warehouse the Jobs feature if selected You can rename Jobs to whatever is Category Names Additional Information Fields appropriate for your company Rename Category 1 Job Rename Info Field 4 RenameCategoy2 Rename Info Field 2 There are 3 categories available to Rename Category 3 ititi s sS Rename Info Field 3 ss S Rename Info Field4 be used as needed Categories are searchable fields on the Jobs screen There are 4 Additional Information fields that can be used as needed These are also searchable fields on the Jobs screen To save the changes on all 3 tabs of the screen select the OK button A confirmation message will appear listing the items that you alte
58. g Out and Add New Tools enter in a different employee barcode Maintenance Exit 2014 GigaTrak lt All rights reserved WIRELESS APPLICATION LOGIN When starting the wireless handheld application for the first time you will be prompted to enter the server name in Admin Select the Admin button to display the Admin screen You will be prompted to enter a password when you select this function The password is gigatools If you are entering the password on the handheld keypad be sure you are in alpha mode WIRELESS APPLICATION ADMIN Display the on screen keyboard and enter the SQL Server Name or IP ig WIN TTS Address the database name typically win_tts the DB User ID Admin typically tts_user and the database password SQL Server Name IP Address Select the Save button when finished A message will be displayed to AE A indicate that the settings have been saved Select the Back to Menu Password button Scan or enter your employee barcode to log into the Lo application The main menu buttons will be displayed as shown above lt Back Heni TTS USER MANUAL CONTRACTOR EDITION 53 CHECK OUT The Check Out function is used to assign tools to employees locations or containers Scan the barcode of the employee location container that is receiving the tools If the barcode matches a record in the data file the appropriate name will be displayed under the scan box If a Due Date is desired check the Due D
59. g new tools IF NO BARCODE is assigned Use this option if you intend to design and print your own barcodes If you have chosen to use pre printed barcodes or are switching from an existing system do not select this option DISPLAY EMPLOYEE BARCODES BEFORE NAMES This applies to several report selection filters If you view employees primarily by their names leave this unchecked If you prefer tracking employees by the Barcode ID then check the checkbox DISPLAY ACCOUNT NUMBERS BEFORE DESCRIPTIONS The same rules apply to this option Select how you prefer to view your report filters here If you will view accounts by descriptions leave this unchecked If you prefer tracking accounts by numbers check the box AUTO CREATE REPAIR MAINTENANCE TYPE This option type will insert a repair maintenance item anytime a new Classification and Type of equipment is created SHOW MAINTENANCE DUE REPORT AFTER LOG IN When this box is selected the system will automatically display the report of any upcoming maintenance items immediately following log in SHOW BIN TOOLS BELOW REORDER POINT REPORT AFTER LOG IN By selecting this option the system will automatically display the report of any binned items below the reorder point immediately following log in TTS USER MANUAL CONTRACTOR EDITION 11 REQUIRE CHECK IN BEFORE ANOTHER CHECK OUT Checking this box will require a checked out tool to be checked back in to the storage location before it can b
60. he handheld MANUALLY WITH TERMINAL SERVICES CITRIX This is an overview of syncing data with the handheld manually ActiveSync WMDC running Terminal Services Citrix can t sync with a remotely connected handheld This assumes you already have a data file on the device and will begin by importing it Otherwise start by exporting the data later in the overview de Close the TTS software on the handheld From a PC with a locally connected handheld via ActiveSync WMDC these instructions assume ActiveSync but WMDC works similiarly TTS USER MANUAL CONTRACTOR EDITION 51 Double click the ActiveSync icon in the system tray Click Explore Navigate to the path containing the TTS database file tts mob sdf on an LXE this is System On a Memor this is Backup On a Honeywell this is Honeywell Open a second window that points to a folder that can be accessed via the terminal server session i e a file server share local C drive etc Drag the tts_mob sdf file from the handheld window to the other window to copy the file Run the TTS software from the terminal server session Click Download then Import Data File Manually Point at the folder where the file was copied to Import the data and commit as usual After commiting the new data must be exported back to the handheld Click Export Data File Manually select the same folder that was used for import overwriting the file Essentially reverse the copy procedur
61. he box place the mouse cursor over the lower right hand corner of the box When the cursor changes to a double arrow click and drag the endpoint to the desired size TTS USER MANUAL CONTRACTOR EDITION 21 ADDING A GRAPHIC ELEMENT Select the Graphic button in the Element Options panel Click the Find Graphic File button to find a file on your computer to place on the label File types supported are bmp gif jpg wmf and ico Click the Add to Label button The graphic will be added to the label design in the upper left hand corner Drag it to the desired position on the label Graphic elements are resizable Save the label design before attempting to resize a graphic element Right click on the graphic in the label and select Resize Graphic A Resize Graphic box will appear above the Label Size box Enter the desired Height and Width in inches and click the OK button It may be possible to enter a size that causes the graphic to disappear from the label design If this happens select a different label design When prompted to save changes respond NO to the prompt Then go back to the label design and try again DELETING A LABEL ELEMENT Select the element to be deleted from the label design Click the Delete Element button or press the Delete key on the keyboard Elements can also be deleted by right clicking on the element and selecting Delete from the popup menu DELETING A LABEL DESIGN To delete an entire label design select the
62. ication and Type for the tool a listing of the current User Defined a ey eo Fields is displayed Each field has Tool Support Administration a name and may be designated as e Add Z Edit X Delete E Print List Active or Inactive Classification F1 Type F2 User Defined Fields F3 Maintenance F4 Setting a User Defined Field to Classification Hand Powered Tools v inactive does NOT remove the Type Cordless Drill v data already recorded for any tool Field Name Chuck Type of that type It will not be displayed on the Tool Information Field Name screen Returning the tool to active will restore prior data for each tool of that type e The Field Name may be up to 50 characters and is required e A Field Name set as active will be assigned to each tool of that Type e AField Name set as inactive will not be available TTS USER MANUAL CONTRACTOR EDITION 30 MAINTENANCE F4 The forth tab is Maintenance Each Type of equipment may be assigned a group of specific Maintenance items with a preset interval in days months operating hours or mileage for required performance In addition a Repair maintenance item may automatically be inserted when a new Type is created The Repair setting is set in the Setup Options screen 2 Tool Support Administration Tool Support Administration Ra Add R Edit XK Delete Fe Print List User Defined Fields F3
63. ight will appear Enter your user name and password and Enter your user name and password to temporarily login then select the Log In button User Name The banner on the main screen will turn red As long as Password someone is temporarily logged into the system these conditions will remain K bain When the user temporarily logged in logs out by selecting the Log Out button the main screen will return to normal and the original user is the current user PURGE HISTORY If you would like to purge all history before a certain date YOU Enter Date x can enter a specific date and then click OK WARNING Be very Altea histav records prior to this date wilbe purged ok Please enter a date Cancel careful with this feature when you click OK all tool history records will be purged for good TTS USER MANUAL CONTRACTOR EDITION 18 HANDHELD CONFIGURATION 9 Handheld Configuration The Handheld Configuration screen is used to select the handheld device This version of TTS currently supports Windows Pocket PC and CE handhelds To view the Handheld Configuration ohin 6100 ntermec CK71 and CN70 screen click the File menu item and select LXE MX8 Handheld Configuration Pocket PC devices require Microsoft ActiveSync for Windows XP or Windows Handheld Data Folder Honeywell Mobile Device Center for Windows Vista or Windows 7 to communicate with TTS IMPORTS
64. ign d Drag the element to the desired position To put the tool barcode on your label as a text field 1 In Element Options select the T button 2 Inthe Data Source list box select Tool Barcode 3 Set the desired Font options 4 Click the Add to Label button to put it in your label design 5 Drag the element to the desired position CHECK FOR UPDATE After logging in select Check for Update on the Help menu Major updates may require you to contact GigaTrak and receive a special download Access to the Check for Update function is only available when the ADMIN login is used You must have a current Support Agreement in place to download updates ACCOUNT ADMINISTRATION Account Administration is used to keep track of the account numbers that are used to purchase tools Account Administration Account Administration h ar Add gt Edit X Delete Account Number 10000 Description Engineering Department mn Eg Account Number Description Active Engineering Department Yes 20000 Maintenance Department Yes 30000 Administrative Department Yes Account numbers are not required to use TTS To begin the process select Account Administration from the Support menu To Add a new account select the Add button Enter the Account Number required field and a description optional then select the Save button To Edit an Account select the Account of
65. ignment by Employee With Responsible Locations d Tool Assignment by Location u S e Tool Assignment by Location Split Pages Tool Assignment by Storage Location Tool Assignment by Tool Tool Assignment Status by Employee Tool Assignment Status by Location Tool Audit Tool Depreciation by Class and Type AUTO E MAIL REPORTS The Tool Assignment and History Reports see screen above give you the ability to Auto E Mail the report when desired Select Email Report s so that each person gets their own email with their information Only employees with an email address record will receive their email report OTHER REPORTS All other reports follow a similar selection process depending on the report selected Make sure to select all settings necessary to generate the report you desire CUSTOM REPORTS If desired Gigatrak can provide custom reports at your request These reports will be quoted separately and automatically added to the Select Report listing when installed TTS USER MANUAL CONTRACTOR EDITION 48 MEMBERS JOBS SCREEN MEMBERS JOBS FIND MEMBER JOB ES Contractors Find Contractors F1 Find Contractors Facility Al 4 Barcode Contractors Information F2 Info Field 1 Info Field 2 Q Extract Data Print List ES The Find Member Job tab Contractors Number Info Field 3 Print la Reset G Last Name Info Field 4 B
66. in the Master Information you will be prompted as below Do you want to update all matching Tools data with the Master Information This could result in any custom changes to individual tools to be lost TTS USER MANUAL CONTRACTOR EDITION 33 This allows any change to be updated in every record tied specifically to this Master Record REMEMBER You only need to add a specific model of tool ONCE in the master The COPY function just saves you time to create a similar record but still make appropriate changes to differentiate the tools TOOLS SCREEN The Tool management process is started by selecting the Tool button on the main toolbar which displays the screen below 8 TTS Tool Tracking System ESA File View Support Labels Help S Ie O E E ap 8 Catalog Tools Check In Out Transfer Reserve Reports Download Members Log Out Quit Find Tool F1 Find Tool Facility An v Catalog Location An v Classification All v Funding Source Account Manufacturer Al Condition AI Search Field Model Number v Other Search Field All v Search Description Tool Information F2 Tool History F3 Tool Maintenance F4 Print List Print Barcode O ist Print Label Y Export List To File Extract Data Type All ml Add To List User Defined Field All v e Search User Data Status All except Retired v
67. l be listed pressing the Enter key on the keyboard Another option is to select one of the find buttons to display a list from which you may select To change the date range for the reservation list enter a new date and then select the Enter key or set the date using the calendar control The list will change to reflect the new date range RESERVATION ADMIN Find Reservation F1 Reservation Admin F2 Reservation Admin mfa aa 7 cae Kose C Location Employee Employee Barcode m ime The second tab is the Reservation From Date 4 30 2015 Time AltPhone Toome 30205 fa time Admin process The Reservation ee S Ea Admin process is used to add new Note Tool Barcode User Name User Admin Database C GigaTrak Tool Tracking Systemiwin_tts mdb To add a new reservation Select the Reservation Admin tab Select the Add button the screen changes as indicated Scan the Location or Employee barcode or select the Find button Scan the Tool barcode or select the tool Set the date and time range for the reservation reservations and edit or delete existing reservations Select a Priority High Priority items cannot be checked out to any person or location except the one holding the reservation Low Medium Priority settings alert the person checking out the tool if it is to a different location user than the one holding the reservation If you desire add a n
68. mer Framing 11 3 2014 01 13 54 PM Aisle 1 ACME Central Audit Audit 4 Barnaby Mike lt lt 1 Smith J Warehouse somes Bamaby Mike 10009 MLWALKEE 7 14 LEFTBLADE taong on 422 PM Spel 100 ACME Conta Smith John button to commit the data to 7 x A i S a s Barnaby Mike T00011 M18 Cordless LITHIUMION 3 4 SDS 41 3 2014 04 14 24 PM Large Rolling Tool Box Smith John E Plus Rotary Hammer Kit Barnaby Mike eee 11 3 2014 02 22 48 PM Bamaby Mike Smith John t h e h ost d ata b ase On l y th e it Barnaby Mike 100003 Milwaukee 10 amp Sawzall Corded 11 3 2014 02 22 50 PM Barnaby Mike Smith John T00009 MILWAUKEE 7 1 4 LEFT BLADE Barnaby Miko 100008 MLA Ore Termin 2 Smith John rows that are checked in the a lt CRES 11 3 2014 02 22 53 PM a Bs a T00011 M18 Cordless LITHIUM ION 3 4 SDS amasa nonner me OHare Terminal 2 Home first column will be committed The user can check or uncheck the checkboxes as appropriate This will prevent bad data from being committed to the database TTS USER MANUAL CONTRACTOR EDITION 58 Some data can be modified before using the Commit function For a count record the Qty counted can be changed by double clicking the Qty For a check in record the Status can be changed by double clicking the Status Change column and selecting from the dropdown list Be sure to check the checkbox in the first column if you want the data to be changed After
69. nnene 51 TS Handheld Application PUACUO NS AE 53 Handheld Applicaton LOIS RG 53 TTS USER MANUAL CONTRACTOR EDITION 5 Wireless Application LOBIN ecese E 53 Wireless AGN ATNA 53 Check OT ET EN ET NN EE eed 54 Ba ete GE EE EEE EE ERE EE EE NE EEE EE NE NE 54 PU e y ER EEE NE RE EE E 55 CEO BNR 56 fo ae EN NE EE AE EE NNN KER 56 Ada NEW TOOS NG 56 Assign Barcode Batch application Only ooccccnccnnnccnnnnnnnaccnnncnonaconnnnonanoconnnonanocnnnnonanocnnnonnnanonnnos 57 Download Data Back to the Host ApplicatiON oooccccconccnnnnnoccnnnnnonononanonnnonaronnonanonnonanonnnonaronnnnanonnos 58 Download See 59 Commit Download Data to the Database ooocccnncnccncnononnnnnnnnnnononanononnnnnnnonnnrnnnnnnnnonnnnannnnnnnnnonnnnos 60 SUDDO Ednita 60 TTS USER MANUAL CONTRACTOR EDITION 6 Now that you have installed TTS you are ready to begin using the system This brief Quick Start Overview and the following User s Manual provide the general information needed to begin entering data into the system and using TTS for the first time TOOL CLASSIFICATIONS TYPES USER DEFINED FIELDS AND MAINTENANCE This function allows you to create classifications and types Classifications i e Power Hand Tools and their sub Types i e Drills Saws etc are used to categorize tools within the system On the menu bar select Support gt Tool Support Administration You can rename the Class and Types designators in the s
70. nsibility of both parties to resolve the discrepancy The remaining two 2 tools will still be shown in the Transfer Out screen of the sender and must be reconciled at some point If lost the best method to correct the problem is to 1 The sender selects the lost tools in the Cancel Transfer screen and saves the transaction The tools are now in the sender s inventory 2 The sender then selects the individual record for each lost tool and changes the tool status to Lost Inventory is now accurate until the lost tools are found TRANSFER OUT The Transfer Out process allows the user to select a Location Barcode that the selected tools will be transferred to Once a location is selected the user then scans all of the tool barcodes being transferred You must 4 Save Ch Save Print 0 Reset Clear Remove Item Transfer Out F1 Cancel Transfer F2 Transfer In F3 enter the quantity being transferred for binned Checked Out To items CAUTION When O Hare Terminal Loc Barcode AW2TR Location TRANSFER TO AW2 2 Construction transferring binned ToolBarcode la Description items the system will try and match up Barcode Description Out Date Facility Location Bin Qty 100012 M177 Cordless LITHIUM ION 1 2 11 4 2014 ACME Central TRANSFER TO AW2 Hammer Drill Driver Kit Warehouse 9 33 AM Burndy Patriot 18 Volt Hydraulic 11 4 2014 ACME Central barcode IDs based on the Master ID of the
71. ocation by left clicking with the mouse Select the last location in a range by holding down the Shift key and then left clicking on the last location All locations in between will be selected TTS USER MANUAL CONTRACTOR EDITION 27 Hold down the Control Ctrl key and select the locations you wish to print by left clicking on each one with the mouse MAINTENANCE REPAIR PROVIDER ADMINISTRATION A simple Maintenance Repair Provider screen allows you to standardize the name of each provider who services your equipment Select Maintenance Repair Provider Administration on the Support menu You can Add new provider names edit the name and delete those providers not already used for prior maintenance You can also inactivate a provider who is no longer on your list of approved maintenance providers TOOL SUPPORT ADMINISTRATION Provider Provider Name Agilent HP Service Agency Burndy Repair Center Fluke Inc In House Repair Jensen Milwaukee Tools Tool Support Administration is used to administer Classifications and Types Tool Support Administration screen has two 2 tabs Classification and Type CLASSIFICATION 12 Tool Support Administration Tool er de Classification F1 Type F2 User Defined Fields F3 Maintenance F4 Classification Hand Powered Tools Description Status O Classification Description Clothing Computer Equipment Concrete Barriers Connecto
72. ocation i tools transfer to storage rather than usage Storage Location l Status C Transfer Location one Pacas ton Responsible Individual employee that is responsible for the tools at the location This is not required If the responsible individual is not in the system you may go directly to the Employee Administration process by selecting the Add New Employee button Notes may be up to 255 characters long and is not required TTS USER MANUAL CONTRACTOR EDITION 26 To edit a Location select the Facility containing the Location select the Location of interest and then select the Edit button Modify the information as desired Select the Save button to save the Location changes To delete a Location select the Location to be deleted and then select the Delete button The system will check to see if a tool is tied to the location or the Location is being used in a history record If so the system will not allow the Location to be deleted You may inactivate the Location to prevent a tool from being assigned to the Location in the future if you desire EXPORT LIST TO FILE This button will export information for the displayed locations to a tab delimited text file CHANGE RESPONSIBLE INDIVIDUAL Change Responsible Individual will change the responsible individual for all selected locations on the screen Display and select the locations that you want to change To select multiple locations do one of the f
73. ollowing e Drag the mouse over the locations desired while holding down the left mouse button e Select the first location by left clicking with the mouse Select the last location in a range by holding down the Shift key and then left clicking on the last location All locations in between will be selected e Hold down the Control Ctrl key and select the locations you wish to change by left clicking on each one with the mouse After the locations are selected click the Change Responsible Individual button A screen will appear where you can select a new Employee Select the new Employee and click the OK button PRINT BARCODE LIST Print Barcode List will print a list of the displayed location barcodes that can be used for scanning When the Print Barcode List button is selected a pop up window will appear where you can set the barcode row height This allows you to control the space between barcodes on the list The minimum row height is 0 5 inch PRINT LOCATION LABEL To print a Location label select the location s to be printed and then select the Print Label button Ifa label printer has been selected and if a default location label has been designated see Label Designer in this manual the label s will be printed For label printing multiple locations may be selected To select multiple locations do one of the following e Drag the mouse over the locations desired while holding down the left mouse button e Select the first l
74. ool Tracking application on the host computer before it can be used This will load the current tool information onto the handheld 1 2 3 4 SYNC Start the Tool Tracking application on the host computer and select the Download button If your handheld device is not displayed on the screen title bar click the Select Handheld button and select it Put the handheld in the dock and wait for it to sync with the PC Select the Sync Data Automatically button to begin the data transfer Do not remove the handheld from the dock until the data transfer is complete MANUALLY VIA SD CARD Install the handheld application to the SD card The SD card will display on the handheld in My Device as SDCard the actual folder name will vary between handheld models Remove the SD card from the handheld and place it into the card reader in the PC Determine the drive letter assigned to the SD card i e E In TTS on the PC go to the Download screen and click Export Data File Manually Select E and click OK When the process is complete safely remove the SD card from the PC and re insert into the handheld Collect your data and when finished repeat step 2 In TTS on the PC go to the Download screen and click Import Data File Manually Select E and click OK Only committed data gets exported back to the handheld Therefore Commit the data on the Download screen and then follow steps 3 and 4 to Export the most recent data back to t
75. or the tool If this barcode is unacceptable it can be typed over by the user The barcode entry must be unique A barcode for a tool location or employee cannot be the same Change the Tool s information as desired and add the new barcode Save the Tool by selecting the Save button the screen will return to the original state with the new Tool information Cancel the process without saving by selecting the Cancel button The screen will return to the original state with the Tool information unchanged To delete an existing Tool select the Delete button After asking if you are sure the system will delete the tool TTS USER MANUAL CONTRACTOR EDITION 40 TOOL HISTORY Selecting a tool and then selecting the Tool History tab will bring up the Tool History screen below a Help Editio gt Check In Out ile View Support L abels Catalog The screen displays the history of the selected tool for the date range selected The system defaults the date range to the last 12 months Change one of the dates and select the Enter key or select a new date with one of the calendar controls and the list will change to reflect the new date range To print the history displayed on the Database C GigaTrak Tool Tracking System win_tts mdb screen select the Print List button To remove all history records prior to a specified date enter the date in
76. ote and set the priority then select the Save button To edit an existing reservation Find the reservation in the Find Reservation tab Select the Reservation of interest Select the Reservation Admin tab Select the Edit button Modify the information as desired Save the reservation To delete an existing reservation Find the reservation in the Find Reservation tab Select the Reservation Admin tab TTS USER MANUAL CONTRACTOR EDITION 47 e Select the Delete button After verifying the deletion the system will delete the reservation Each report has a different set of Report Filters that the user can select to create the report results they desire g Reports ES When the filters are set the user then Select Report Report Filters Si Tools Below Reorder Point selects the Print Report button A print Consumable History by Container Consumable History by Employee Consumable History by Location A b d d f Consumables in Stock by Facility 3 p revi ew scree n WI e IS p aye rom Consumables in Stock by Location f Expired Warranty by Facility 7 2 Expired Warranty in Next 60 Days h h h b d d Senker mek which the report may be printea PDF d or Tool Assignment by Class Type and Employee Tool Assignment by Class Type and Location Tool Assignment by Container Email ed only if Microsoft Outlook is Tool Assignment by Employee Tool Assignment by Employee Split Pages Tool Ass
77. processes can be selected in the Arial 12 Regular Design Type section of the form which I Wrap Text Center Text pr is located in the upper left corner Employee Barcode Label Size Employee Name Aa Font Width Height gt T Ne To design a label first select the design Portrait E Design Print View type Landscape Label Caption XK Delete Element a Mew x Delete fay Save q Save Design Design Design Design As Label Printer ZDesigner TLP 2844 The Data Source List will contain the possible fields that may be included in the label The list on the example contains the possible data sources for an Employee label The Current Label Designs list will contain any labels that have already been created for the design type The list currently contains a sample employee label When one of these labels is selected the box on the right will display the label design as indicated above for the sample employee label To create a new label select the Design type and then select New Design button Set the label size Width and Height in inches Set the label orientation Portrait or Landscape For Portrait the height is vertical on the screen For Landscape the Height is Horizontal on the screen There are 6 different elements that may be placed on the label They are from left to right text barcode horizontal line vertical line box and a graphic ADDING A TEXT
78. r Tools Consumables Documents Excavator Hand Powered Tools Hand Tools Hoists Humidity Test Device Info The first tab is Classification Tools may be assigned a Classification to organize them in groups Each Classification has a name Classification and Description In addition a Classification may be designated as Active or Inactive e Classification name may be up to 20 characters and is required The Classification name must be unique i e no other Classifications may have the same Classification name e Description may be up to 80 characters long and is not required TTS USER MANUAL CONTRACTOR EDITION 28 e A Classification set as active may be assigned to a tool e A Classification set as inactive will not be available for assignment to a tool Setting a Classification to inactive reduces clutter in the system but retains historical information that is tied to that classification To add a new Classification select the Add button 1 Enter the new Classification name and Description optional 2 Select the Save button to save the new Classification To edit an existing Classification select the Classification to be edited from the listing and then select the Edit button 1 Modify the Classification name Description or Status Active vs Inactive 2 Select the Save button to save the changed Classification To delete a Classification select the Classification to be deleted and th
79. red Selecting Yes will save the changes and close the screen Selecting No will reset the changes back to the original values To leave the screen without changing any values select the Xlin the upper right corner of the screen TTS USER MANUAL CONTRACTOR EDITION 13 E Printer Assignment The printer assignment process is used to set Printer Assignment the printer the system will use for printing Available Printers reports and barcode labels Select Printer Not Available Assignment from the File menu and the screen Send To OneNote 2013 Microsoft XPS Document Writer below will be displayed Fax VWPTS 3 Brother HL 2170VW series i i HP Color LaserJet Pro MFP M476 PCL 6 The Available Printers list will display all the a printers that are on the Windows printer list Assign Label Printer Default Printer WWPTS3 Brother HL 2170W series To se ect t h ee po rt p rinte r se ect I h e p rinter of Label Printer WPTS3 Brother HL 2170W series choice and then click the Assign Default Printer button The Default Printer label will indicate the printer you selected Any reports printed by the system will be directed to this printer This does not affect the windows default printer selection To select the label printer select the printer of choice and then click the Assign Label Printer button The Label Printer label will indicate the printer you selected Any labels printed by the system will be
80. repair many database errors as well as reduce overall database size by removing deleted and duplicate records TTS go to the Hel p ta b gt About and the header of the box It will also create a backup copy of the current database in the dbbackup folder will say About Access The system will keep the last 3 backup copies of the database The oldest file will be deleted It is possible that the Access database can get corrupted To repair compact the database click the Compact Database button Compacting the database may repair the damage In Compact Databa iti i i i addition a previous compact operation will have created a backup of the database that can be used if the current database is corrupted beyond repair The system will retain three backup copies of the database in the dbbackup folder Backing up frequently will minimize the loss of data if the current database is corrupted beyond repair MS Access does not automatically remove data that is deleted by the system Compacting the database will remove data that has been deleted This will reduce the size of the database file and improve performance To compact the database select Compact Database under the File menu Then select the Compact Database button The system will compact repair and backup the database and when complete the Compact Database screen will disappear CHANGE PASSWORD A user currently logged into TTS may change their password
81. right side of the Application Settings box there is an area for Log In Password Settings You can choose to Enforce Password Policy by choosing a Minimum number of characters Miminimum number of upper case characters Minimum number of lower case characters Minimum number of numeric characters Minimum number of symbols and Number of attempts before lockout inactivates users To save the changes for both tabs on the screen select the OK button A confirmation message will appear listing the items that you altered Selecting Yes will save the changes and close the screen Selecting No will reset the changes back to the original values To leave the screen without changing any values select the in the upper right corner of the screen TTS USER MANUAL CONTRACTOR EDITION 12 MEMBER SETUP The third tab of Setup Options creates members that you would check out tools to or it could be used for jobs to which you check out tools PP Sup Options Edition Ao display the Member button on the CO Basic Pro e Contractor The Show Members checkbox will main toolbar if checked If Tool Setup F1 Application Settings F2 Member Jobs Setup F3 E unchecked the Member button will C Hide Members C Jobs not be displayed Rename Members Member You can rename Member to Category Names Additional Information Fields whatever is appropriate for your Rename Category 1 Job Rename Info Field 1 Rename Category 2 R
82. s to the prompt MILES HOURS SUB TAB Miles and Hours can be entered along with associated dates This is used in the Tool Maintenance section BINNED AND CONSUMABLE ITEMS Binned and Consumable items must be selected at the time the tool is entered via the Add button Due to the different methods that bin and consumable data is tracked in the system the Bin selection cannot be changed with the Edit function Binned items are small items that would not be individually bar coded such as screwdrivers They would be located in a common bin with a single barcode When they are checked out they are expected to be returned Consumable items are a subset of binned items Consumables are items that are checked out but not expected to be returned such as gloves Binned and Consumable items have a Reorder Point This is the minimum quantity that you want to keep in inventory When the Storage Bin Quantity reaches the Reorder Point the item will appear on the Bin Tools Below Reorder Point report TTS USER MANUAL CONTRACTOR EDITION 39 ADDING A NEW TOOL To add a new Tool select the Add button All information is cleared and the Save and Cancel buttons appear You can pre enter in information by selecting a Master Number or enter in all information without referencing the Master Number If turned on in System Setup the system will automatically generate a unique barcode for the tool if the barcode field is blank If a specific
83. s e Select one or more Tools in the list e Select the Print Label button For label printing multiple Tools may be selected To select multiple Tools do one of the following e Drag the mouse over the Tools desired while holding down the left mouse button e Select the first Tool by left clicking with the mouse Select the last Tool in a range by holding down the Shift key and then left clicking on the last Tool All Tools in between will be selected e Hold down the Control Ctrl key and select the Tools you wish to print by left clicking on each one with the mouse EXPORT LIST TO FILE Export List to File will export information for the displayed tools to a tab delimited text file TOOL INFORMATION Selecting a tool and then selecting the Tool Information tab or double clicking on a tool will bring up the Tool Information screen below Find Tool F1 i Tool History F3 NS CEE Tool information with bold text ion Safety Equipment Safety Glasses ls Fro tt o jm above is required Many of the lumber BLO002E acility ACME Central Warehouse seen GE PS fields listed below are included in the sub tabbed section in the lower portion of the form The ice Date 1 14 2010 l ccount Maintenance Department 1200 y Broken available tool information is Database C GigaTrak Tool Tracking Systemiwin tts mdb e Master Number
84. s and usability I Display of the output hereof remains your sole responsibility se ectio n wi be ena b ed Th is wi GigaTrak is not licensed or qualified to give and is not providing to you any legal tax be t h e defa u It se ectio n wh en financial reporting or accounting advice Y Show Bi M Require agree to the terms of this disclaimer adding new tools on the Tool Information screen I Show Tr do not agree to the terms of this disclaimer Allow us cannot TTT TTI Blank or zero allows unlimited attempts TTS USER MANUAL CONTRACTOR EDITION 10 ALLOW DELETE TOOL PURGE HISTORY If checked then the Delete button will be displayed on the Tool screen and the Purge History button will be displayed on the Tool History screen If the checkbox is not checked the Delete button and the Purge buttons will not be displayed AUTO POPULATE TOOL FIND TABS When checked the system will automatically display information when a Find screen is opened If not checked you must first click Extract Data to view a listing CASCADE MASTER CHANGES TO TOOLS This selection gives you the option to push any changes from the Master Catalog function to each respective Tool assigned to the Master Number CAUTION Changes to the Master Catalog may RESET User Defined data to the values set within the Master Catalog AUTO GENERATE TOOL BARCODE This option creates a new barcode ID when addin
85. ssnnnnsnnnnnnnnssnnnnsnnnnnnnsssnnnnsnnnnnnnsssnnnnsnnnnnnnssee 17 TTS USER MANUAL CONTRACTOR EDITION 2 Back p PD 17 ENO 17 Login Temporarily Vase 18 EET 18 FANCAST CONTI aca E ote ctieataseamecass een anaes chaste scenes amen ence 19 O hak echt Med cath Men oct OA 19 Label Men ETON 20 DE OS EE ER RR ER tania NM DE 20 Aarnes TEXCEIEMEN vr 20 Adding Database Field Text Elemente aiii A Se 21 Adding a Barcode ene NR 21 Adding a Horizontal LING Element vvs 21 Adding a Vertical Line Element iia dida 21 Adams Box Ele Menta ia 21 Adding a Graphic Element eee 22 Dee 22 Deleting a Label DENN 22 Save an Existing Design as a New Design rnrrnnnrnnnrnnnrnnnrrnnrnnnrnnnrnnnvnnnsnnnsennsennsnnnsennsennsennsennsvnnsennnennee 22 MIA Pd ds ad 22 Save As DEl 22 EEG GS EE EE E E A ant E EAE 23 HEIDIME AEO ON eaa N e eo 23 Check Fforde 23 Support Menu FUNCION S ANT 23 ACECGUNTACMINISTACION vaere 23 Condition AQUINO AA 24 Folk AMMER ae 25 Funde Source FMS ON RS 25 Location AMIN NNN 26 Boo LISCIO Ala SN PE Ee CR ae eR 27 TTS USER MANUAL CONTRACTOR EDITION 3 Change Responsible Individual usanne eda 27 Pint Barcode Lova 27 Printe Bl kasse 27 TOO SUPPEN ON TS 28 ESN RR 28 VE NNN 29 TANN 30 Eind Master GANG 32 SOOKE I Fedavar cen scuttled taatieeuan tals eaeacatheuiel ah E 32 ATNA 32 A PP RS 33 PIM Barcode LS Ne 33 FLINT 33 Master Catalos normal Ne 33 KOOS SO NNN 34 Fna TOO A RA 34 Show TRUMP JAN 35 Sse AEO EN RA
86. ssociated with editing tool status Support Administration applies to activities that support the overall tool process This will include managing facilities locations tool types classifications and conditions EMPLOYEE ASSIGNED FACILITY If you have multiple Locations Facilities you can select which ones an employee can check out check in tools from You can check All Facility s to allow access to them all or you can select individual facilities 4 Employee Administration EJ Change the information or access levels as Employee Administration EJ save O Cancel required and then select the Save button to sms pesten es save the changes or the Cancel button to First Name Assigned Facility vires cae leave the Edit process without saving aan mm vi a i a EOS If the user logged into the system only has Min 5 characters Phone view rights to employees the Add Edit Alt Phone E mail Notes and Delete buttons will not be available Instead a View button will be available to allow the user to look at but not change employee information TTS USER MANUAL CONTRACTOR EDITION 16 BACKUP COMPACT DATABASE If you have the Access version of TTS this option is used ES fal Backup Compact Database eS to periodically repair compact and backup the TTS Backup GompactDatabaso database To determine if you have the Access version of This procedure will
87. st of the displayed tool barcodes that can be used for scanning The list will include the Master Number Master Barcode Description Model and Status When the Print Barcode List button is selected a pop up window will appear where you can set the barcode row height This allows you to control the space between barcodes on the list The minimum row height is 0 5 inch EXPORT LIST TO FILE Export List To File will export information for the displayed tools to a tab delimited text file MASTER CATALOG INFORMATION Any highlighted Master tool can then be viewed in the Master Information by double clicking the record or selecting the tab Find Catalog F1 Catalog Information F2 Classification Hand Powered Tools Catalog 2450 22 Type Cordless Drill v Manufacturer Milwaukee i Next Description Milwaukee M12 2450 22 cordless Model Number M12 2450 22 Impact Drivers Status e Active Inactive eA Add WA Edit Kone Primary Data Purchase Warranty Images amp Docs User Defined Data Tool Image MILWAUKEE M12 2450 22 CORDLESS IMPACT DRIVER JPG mma D Attached Images amp Documents CAGIGATRAKITOOL TRACKING SYS MILWAUKEE M12 DRILL SERVICE PARTS LIST PDF C GIGATRAK TOOL TRACKING SYS MILWAUKEE M12 DRILL OPERATOR MANUAL PDF With selected fields included you are able to standardize the parameters for the Master tool item being entered NOTE If you edit or change any information
88. t Number Asset Number Rename Container Container Default Service Reminder Intervals Bo Days 500 Miles 20 gt Hours Rename Miles Miles Rename Hours Hours Report Auto E mail Setup SMTP Host From E mail Address SMTP User Name SMTP Password Use SSL TLS F Classification Type Facility Location and Funding Source are parameters tied to tools Model Number Serial Number Account Condition Master Miscellaneous Asset Number and Container can be renamed to suit your needs If you would like to alter any of the names type in the desired value and then click the OK button The root image folder is the default location for images that you wish to tie to a tool If the image is in the default location only the file name is required in the tool screen to identify the image The Custom Report Folder is the location for custom report files If a custom report is ordered the report file should be placed in a folder and the path to the folder should be set in this option The Report Logo allows the display of a company logo on reports You can select a bmp gif or jpg file To clear a logo after it is selected click the Select button and click Cancel on the selection screen APPLICATION SETTINGS Application Settings control various functions in the tool tracking application If Show Depreciation is checked C Basic Pro Contractor then the depreciation Tool Setup F1
89. t button The check in information will be saved and if Save Print was selected the system will ask if you wish to print the check in report The system will then clear the check in list To cancel the check in process select the Reset Clear button After confirming you wish to reset the check in process the system will clear the check in list without saving it Check In can also be performed on the handheld unit TTS USER MANUAL CONTRACTOR EDITION 43 CHECK IN BY CONTAINER PERSON LOCATION MEMBER To check in tools assigned to either a container an employee or a location select the Check In by Container Person Location tab The screen will change as indicated below To check a tool into storage se Gysmeirin Gamo sne first select or scan the ee ee container employee or location C Container Location C Employee C Contractor Barcode J003 Location O Hare Terminal 2 Construction ba rco d e t h e ite m S a re be ng lv Check All Only checked rows will be checked in Copy Row OR returned from A listing of all Scan Tool Barcode Change Status x Change in Date Time Chk Barcode Description Due Date In Date Condition Facility Location Bin Qty Status 1 1 4 100001 Milwaukee 1 2in Magnum Drill 11 20 2014 11 4 2014 ACME Warehouse a CO nta Iner em p oye e ocat lon P 0 2800RPM 202014 978 AM 2 E z Miwaukee 10 amp Sawzall yoyo 1142014 ACME Warehouse gy will be dis p ayed You can then Cor
90. tall and connect your handheld computer NOTE Some users may use a single PC to connect multiple handheld computers If this is the case it is best to setup your PC to recognize each handheld as a Guest This avoids having Active Sync loading shared data from your Outlook and other PC applications To set all connected handhelds as a Guest please double click and run the provided GuestOnly reg file It will instantly update your system for future connections WINDOWS MOBILE DEVICE CENTER INSTALLATION FOR WINDOWS VISTA OR WINDOWS 7 1 Locate a copy of the latest version of Windows Mobile Device Center for your computer system The correct version is available from Microsoft s WEB site 2 Look for the installation file i e drvupdate x86 exe and run it We recommend that you follow the installation instructions and accept the standard default settings during your install TTS USER MANUAL CONTRACTOR EDITION 50 INSTALL GIGATRAK HANDHELD APPLICATION The handheld application can be found in the Handheld folder of your installation CD or download 1 Connect the handheld docking station to your computer typically a USB connection and plug in the AC power cable 2 Put the handheld in the dock and wait for it to sync with the PC 3 Onthe PC double click the handheld setup file for the application you are installing e g setup_honeywell_hh exe SYNC WITH HOST PC The batch handheld must be synchronized with the T
91. the Date text box and then select the Purge button All history records prior to the date specified will be delete TOOL MAINTENANCE Selecting a tool and then selecting the Tool Maintenance tab will bring up the Maintenance ltems History screen below ten The Maintenance Items tab lists Find Tool F 1 Tool information F2 Tool History F3 Tool Maintenance F4 Tool Maintenance the Maintenance Repair Type s Barcode 100202 Manufacturer Milwaukee Descnption Milwaukee M12 2450 22 cordless Model Number M12 2450 22 s Sora unter FORERO setup on the Tool Support Administration screen Special D Fin instructions the interval required and the dates last done Maintenance Items Maintenance History Blue Text Maintenance coming due Red Text Maintenance past due I Repair Type Special Instructions interval Last Done Next Due a n d d U e a re S h OW n If t h e ty p e 07 02 2013 In service 1 2 2013 Safety Inspection Perform a visual inspection and basic test to ensure safe operation 6 mo is due in the next 30 days it will be shown in blue Past due types are in red Double click to select a maintenance action and select the Repair Provider then save The system will offer to print Maintenance Request form to send with the item to the provider An open maintenance record is then inserted into Maintenance History When the item is returned select the open record on the Maintenance Histor
92. tion 17 rows found columns by clicking on the User Name User Admin Database C GigaTrak Tool Tracking System win_tts mdb heading of that column A second click will reverse the sort order of the items in the listing SEARCH FIELD Groups of master records can also be displayed by selecting Description in the Search Field dropdown list typing words in the Search box and then selecting the Extract Data button For example type the word drill into the box and click Extract Data Only tools that have the word drill in the description will be displayed ADD TO LIST The Add To List button can be used to build a custom list of tools When selected it will appear to remain depressed When in this mode tools that are extracted will be added to the list of tools already shown on the screen rather than clearing the screen first You can continue to change the selection filters and extract the tools you need to build your list The list can then be printed or exported Clicking the Add To List button a second time will return the Extract Data function to its normal mode TTS USER MANUAL CONTRACTOR EDITION 32 PRINT LIST To print the Tools in the list select the Print List button A report is displayed and if the default printer is set the Tools displayed on the screen will be printed when Print is selected You may also PDF or Email the report directly PRINT BARCODE LIST Print Barcode List will print a li
93. to reset the check out process the system will clear the check out list without saving it TTS USER MANUAL CONTRACTOR EDITION 42 CHECK IN BY TOOL To check in an individual tool select the Check In by Tool tab The screen will change as indicated below Chenoa za To check a tool into storage scan the a N a sten se Casiri air mener tool barcode or enter the tool barcode pas and then press the Enter Key on the ane PT ot oe i keyboard If the tool is a binned item a box will appear to enter the quantity being checked in The check in Change in Date Time Barcode Description Due Date InDate Condition Facility Location Bin Qty From Status Miles Hours ame Bundy Pato 18 Volt ACME Central Oare Temina 2 information will be entered in the list T0020 Hydraulic Self Contained 077 A Warehouse Gti 14 Ton Crimping Too E A TEBA Condition Facility and Storage Location may be changed Select the column you wish to change select the Enter key and pick the new Condition Facility or Storage Location from the list Once items are displayed in the grid the In Date Time can be changed by clicking the Change In Date Time button A confirmation box will appear to indicate that the date time will be changed for ALL items shown in the grid Responding Yes will display a calendar where you can select the desired date and time When all tools have been checked in select the Save or Save Prin
94. y tab by double clicking Now enter the Completed Date along with Notes and a Repair Cost if appropriate Once saved it is now a completed record in history To print the history select the Maintenance History tab and then select the Print Maintenance History button TTS USER MANUAL CONTRACTOR EDITION 41 The Check Out process is used to check tools out to an employee or location The Check In process is used to check tools into storage from an employee or location Check Out and Check In can also be performed on the handheld unit To start these processes select the Check In Out button CHECK OUT The Check In Check Out process is composed of three 3 tabs The first tab is the Check Out process as shown below To check out tools fs Casei Goo rnes Select a Container Location Employee Check Out F1 or Member Category to which the tool Barcode 00 Location O Hare Terminal 2 Construction W i b et h ec ke d O ut Due Date 11202014 C Dett menat days des e If desired enter the due date for the Tod rodea Desi return of the Tool Enter a date in the i ee ee Due Date box or enter a Default Interval 11 20 2044 pe mu 3 0 AN O Hare Terminal 2 Castcian number of days from today fa 114 2014 O Hare Terminal 2 T00003 Milwaukee 10 amp Sawzall Corded 11 20 2014 925 AM Good Caen Bumdy Patriot 18 Volt Hydraulic 1144 2014 O Hare Terminal 2 o Sca n
95. ystem s Setup Options function if desired You can also add User Defined fields and Maintenance tasks to a specific type of tool See Tool Support Administration in this Manual for more information CONDITIONS This allows you to add any number of tool conditions that you desire Excellent Good Poor Needs Repair etc This is a searchable field and can be invaluable to locate equipment based upon their current condition See the section on Condition Administration for more information FUNDING SOURCE AND ACCOUNTS Funding Source is a standalone field that can be set up to use as needed The Accounts screen allows you to tie each tool to an account number for added filtering You can also rename the Funding Source and Account in the system s Setup Options function if desired See Funding Source Administration and Account Administration for more information MANUFACTURERS The Manufacturer is a standalone field that can be set up to help filter on equipment by manufacturer See Manufacturer Administration for more information FACILITIES This function allows you to enter facilities which are used to organize tool locations On the menu bar select Support gt Facility Administration See Facility Administration in this Manual for a detailed explanation LOCATIONS This function allows the user to create locations where tools are stored or to which tools are checked out Locations can be classified as Storage Check

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