Testing Accommodations and 504 Plans User Manual Version 2.3
Contents
1. 10064 954 Rosemary Hill Elementary OT114199T Sligo Creek Elementary 01034 982 Sherwood High O25 964 Valter Johnson High 05 044 951 bia 5 To see a student s record click the Student ID The student whose record is retrieved is now the current student Student based work that you perform in this module will pertain to that student until you retrieve another student s record In many cases secondary information about the student is available but is hidden by default on the page e Click its Open button to view that information Scheduling gt Secondary Drop Add Scheduling Secondary Into e Click its Hide button to hide the information gt Scheduling Secondary Drop Add gt View Class By Course Scheduling Secondary Info Special ED M 504 Plan M ESOL M FARMS Plan Note You can search for a new student at any time while you are working in a module Enter a Student ID number in the Search box on the left hand menu and click Go 6 Some students have enrollments in more than one school including non MCPS schools If you select Scheduling gt Secondary Drop Add gt Student Class Drop Add all enrollments will appear Click View Schedule for the school schedule you want to view 17 Revised January 02 2007 Testing Accommodations and 504 Plans User Manual Version 2 3 Enrollment List School No School Name Enrollment Date Withdrawal Date 230 ROCKVILLE HIGH 11 07 2005 View Schedul2. CRIBE ID bactive ASHBURTON ELEMENTARY 2 5 RESPOND OF TEST BOOKLET 425 2h GRAPHIC OR GALNIZERS Grade DOB 3 A EXTENDED TIME Male 4 4 REDUCE DISTRACTIONS TO THE African American Mot Hispanic TUDEMNT 10 Revised January 02 2007 Testing Accommodations and 504 Plans User Manual Version 2 3 3 2 Students List By Plan Through OASIS you can identify by school a list of all students for whom 504 ESOL IEP and RELL plans are captured To do so 5 Log onto OASIS 6 Hover the mouse pointer over the Student Demographics tab to display its menu choices student Inquiry on gt Accom Accommodations Leeming Academy Student Plans Residency Verification Stud Student Accomm Report i E S least one field must be entered ESOL Survey Student List By Plan ao student List By Grade Homeless N Suspensions Residency Compliance Student Detail ie ee Accommodations l Find Another Student Active s nactive g EitherDont Know Enter student ID Go Student Programs Reports 7 Click Accommodations If you have not already selected a student you will be asked to do so See Section 4 2 Search for Students for information on this task 8 Click Student List By Plan on the left hand menu The Student List appears If you have not selected a school you may be asked to do so See Section 4 3 Select a School for more information 9 Using the Plan Type drop down list sel
3. K to confirm that you wish to delete the plan 9 Revised January 02 2007 Testing Accommodations and 504 Plans User Manual Version 2 3 3 Reports 3 1 Student Accommodations Report Through OASIS you can identify all active accommodations from all plans for a particular student in one report To do so 1 Log on to OASIS 2 Hover the mouse pointer over the Student Demographics tab to display its menu choices FORTS Student Inquiry gt Accom Learning Academy Student Plans St d Residency verification ll Student Programs Reports 9 ESOL Services Student Accomm Report D E least one field must be entered ESOL Survey student List By Plan See student List By Grade Homeless Suspensions Residency Compliance Student Detail Bullying Accommodations Oo Active a Find Another Student Enter student ID Go EitherDont Know hactive 3 Click Accommodations If you have not already selected a student you will be asked to do so See Section 4 2 Search for Students for information on this task 4 Click Student Accomm Report on the left hand menu The Report appears for the student A i ti Student Demographic gt Accommodations Student Plans Student Report IEF Accommodations Reports Student Accomm Report Student List By Plan Begin Dt ar2er2o0o0b End ot 8 15 2007 Student List By Grade Accomm Code Description ainsi Wat 040 INSTRUCTIONAL STRATEGIES 2 4 S
4. NG 030 INSTRUCTIONAL ASSISTANT INSTRUCTIONAL STRATEGIES TRANSPORTATION SIGN LANGUAGE Select Related Services Rel Serv Code Description 10 COUNSELING 20 CONSULTATION OT PT 30 CONSULTATION SPEECHILANGUAGE Current Disabilities Disability Code DIABETES Current Accommodations Accomm Code From the Select Disabilities list select the student s disability Click the right arrow to add it to the Current Disabilities list From the Select Accommodations list select the appropriate accommodation Click the right arrow to add it to the Current Accommodations amp Printer Friendl 6 Description 7 Description HEALTH RELATED SERVICES LARGE PRINT Current Related Services Rel Serv Code Description T Revised January 02 2007 list From the Select Related Services list select the appropriate service Click the right arrow to add it to the Current Related Services list This field is optional Testing Accommodations and 504 Plans User Manual Version 2 3 Note To select more than one item hold the Ctrl key while you click each choice To remove a choice in any of the Current entries click it and click lt to return it to its Select list 9 When finished click either e Save to save the 504 plan to the student s record and return to the Student Plan e Cancel to return to the Student Plan No changes are saved 2 2 Update the Student s 504 Plan To change the stu
5. The Office of Information and Organizational Systems MCPS Online Administrative Student Information System OASIS Testing Accommodations and 504 Plans User Manual Version 2 3 Revised January 02 2007 Testing Accommodations and 504 Plans User Manual Version 2 3 Table of Contents MANE OCU CON ONEA ATIE AA ETE EEA EEEE A EEA TEE ETEA TE l k Manage Testine ACCOmmoOdatOns sniscisrransioeriie raan rE r ATA RT 2 Pek Add Tesine AC COMUNOCALIONS 93355 coc ouk ios e E gules eadeasseatssaeaueeios telus 2 1 2 Update Testing Accommodations sises sien niai e aiT EE 4 13 Update Testing Accommodations seanna nienn ia r AA 5 2 Naiaenie n04 Plons tor Sdent a T O E lee santana dies 6 21 Adda 504 Plan for a SUIS it arere iann EE AAEREN E AE EAEE 6 Zoo Update the Student s304 Plinnenna eaa A N N 8 2 3 Update Testing AcCOMmMOAtIONS ccccccccccccccccsscceeessssssesseeeececeeeeeeeeessaaeaeaaasseeeeess 9 Bs INS OI ees sc ae E erg acoese EAE A T E ESE sedan see EEE 10 Dek JINECOMOC AION oxsrsae e aicess aaa wees 10 3 2 Students List By Plai arcra E R ERE Aa 11 DO Student List Dy Grade seriye S 13 A COMMON TASKS rerna N eee eee eT eT 15 Mri or Onan Oor OASI Sors a e a a canted 15 AD Dear ETO SUEDI S an a nas ee T a 15 A CEEE O DOO ee e E ated eieaasnsecees 18 II Revised January 02 2007 Testing Accommodations and 504 Plans User Manual Version 2 3 Introduction The Testing Accommodations and 504 Plan module is pa
6. click either the Add IEP Accomm Add ESOL Accomm Add 504 Plan or Add RELL Accomm button The Student Plans page appears for you to select the appropriate accommodations Note The Add IEP Accomm and other buttons are activated only if the student is a Special Ed ESOL or RELL respectively 5 Indicate the plan s Begin Date using the calendar icons or by entering the date in MM DD YYYY format Note that you cannot select a Start Date that occurs in the future nor and End Date past the last day of the school year gt Student Demographic gt Accommodations Student Flans Hee Printer Friendly Student Plans special EDIEP N Select Plan Dates Begin Dt 05 20 2006 E End Ot 05 31 2007 iij Plan Type ESOL Select Accommodations Current Accommodations 2 3 RESPOND ON TEST BOOKLET Accomm Code Description 2 H MONITOR TEST RESPONSE INSTRUCTIONAL ASSISTANT EXTENDED TIME MULTIPLE OR FREQUENT BREAKS 6 Under Select Accommodations click the accommodation to select it To select more than one testing accommodation hold the Ctrl key while you click each accommodation 7 Click the gt button to move the selections to Current Accommodations 3 Revised January 02 2007 Testing Accommodations and 504 Plans User Manual Version 2 3 Note To remove a Current Accommodations click on it and click lt to return it to Select Accommodations 8 When finished click either e Save to save the testing acc
7. dent s 504 plan 1 Retrieve the student s Student Plan See Section 2 1 Add a 504 Plan for a Student for information on how to do so gt Student Demographics gt Accommodations a Printer Friendly Student Plans i Data was saved successtully i Special EDAEP N Begin Dt a 26 2006 05 31 2007 1 23 2006 124 5 2006 FA 2005 0625 2006 2 On the Student Plan click the View Edit link for the 504 plan to update The student s current 504 plan appears 3 Ifnecessary update the End Date Note You cannot change a Start Date If the Start Date has changed delete the record and create a new one with the correct Start Date 4 As with adding the initial 504 plan add or remove the information in the Current Disabilities Current Testing and Current Related Services lists as needed 5 When finished click either c Save to save the updated 504 plan to the student s record and return to the Student Plan d Cancel to return to the Student Plan No changes are saved 8 Revised January 02 2007 Testing Accommodations and 504 Plans User Manual Version 2 3 2 3 Update Testing Accommodations Note If you delete the all the data for a 504 plan the entire plan is deleted from the database L Retrieve the student s Student Plan See Section 2 1 Add a 504 Plan for a Student for information on how to do so On the Student Plan click the Delete link for the 504 plan to delete 3 When requested click O
8. dent is a Special Education student or an ESOL student You can add IEP testing accommodations only if the student is a Special Education student You can add ESOL testing accommodations only if the student is an ESOL student 1 1 Add Testing Accommodations To add testing accommodations 1 Log onto OASIS 2 Hover the mouse pointer over the Student Demographics tab to display its menu choices STUDENT DEMOGRAPHICS Student Inquiry Learning Academy Residency Verification student Programs ESOL Services ESOL Survey Biol Homeless Suspensions ESOL Services Residency Compliance Bullying Activity Fee Impact Aid Accommodations 3 Click Accommodation If you have not selected a school you may be asked to do so See Section 4 3 Select a School for more information If you have not already selected a student you will be asked to do so See Section 4 2 Search for Students for information on this task The student s Student Plan record appears 2 Revised January 02 2007 Testing Accommodations and 504 Plans User Manual Version 2 3 gt Student Demographics gt Accommodations G Printer Friendly Student Plans Student Plans Reports Student Accomm Report i student does not have any plans Student List By Plan Student List By Grade Special EDAEP N ESOL N RELL N Student Detail a IE tractive Mo Recorda Found RICHARD MONTGOMERY HIGH 201 rada 141 4 As appropriate
9. e 789 ALBERT EINSTEIN HIGH 08 29 2005 11 07 2005 View Schedule 4 3 Select a School If you are involved in more than one school you be asked to select the appropriate one To do so 1 On the right hand menu see the School Detail tab 2 Under Select Another School click the down arrow A list of schools appears 3 Click the school name to select it SCHEOULING i REPORTS gt Scheduling Master Schedule Waintenace ct Teacher Counselor Mnt F Teacher List Class Into Mint Add Mean Gesi ac tan Ci Please select a school before continuing Course Mint By ear Restricted Course List By Year Student Detail School Detail Ho School Select Another School Please Select Please Select A Mario Loiederman Middle Albert Einstein High Baker Middle Benjamin Banneker Middle Bethesda chevy Chase High Briggs Chaney Middle Schoo Cabin John Middle Col Zadok Magruder High x amascus High eee 18 Revised January 02 2007
10. ect type of plan for which you to see designated students Accommodation gt Student Demographics Accommodations Student Plans Students With Plans Gi There is no selected school Reports Plan Type 504 11 Revised January 02 2007 Testing Accommodations and 504 Plans User Manual Version 2 3 10 Click the Show Students button The list of those students in the school that currently have an active plan of that type will be displayed 11 Click a student s Student ID number to see all the plans that pertain to the student gt Student Demographics Accommodations pak Printer Friendly Student Plans i Special EDAEP N Add EP Accor 00 RELL Aceon dd S04 Plane Begin Dt Plan Type FA 2005 01 S0 2006 wiew Edit 2 3 2006 02022007 WieweEdit Add IEP Accomm dq RELL Accomm Add 504 Plan 12 Revised January 02 2007 Testing Accommodations and 504 Plans User Manual Version 2 3 3 3 Student List by Grade Through OASIS you can identify by Grade level a list of all students with indicators to inform you whether they are currently ESOL RELL IEP or 504 as well as if accommodations have already been entered for each student or not To do so 12 Log on to OASIS 13 Hover the mouse pointer over the Student Demographics tab to display its menu choices REPORTS Student Inquiry gt Studer ons Learning Academy Student Plans Ct d Residency Verification lll is s
11. nd Student First Name Programs modules will be back online by the first day Status of school Last Name Active C Inactive 2 Either Dont Know 2 Enter search criteria in one or more fields You can search for a student using the Student ID social security number SSN Last Name First Name or a combination of fields Use the percent sign as a wildcard to enter part of a name or number For example entering a Last Name and R in the First Name field retrieves all students with the designated last name and whose first name begins with R Student Search i Enter search parameters atleast one field must be entered Student ID SSN Last Name First Name Active s Inactive i EithenrDont Know 3 For Status click an the option button to search by status e Active All active students that meet the search criteria e Inactive All inactive students that meet the search criteria e Ejther Don t Know All students that meet the search criteria regardless of their active inactive status 4 Click Search If you entered either a first or last name you see the list of students that match the search criteria 16 Revised January 02 2007 Testing Accommodations and 504 Plans User Manual Version 2 3 Student Search Search Results Click on a column heading to sort the list Student ID Last Name First Name d 0 Active YH Last School Last School Name No 01 21 1985 Montgomery Blair High
12. ommodations to the student s record and return to the Student Plan e Cancel to return to the Student Plan No changes are saved gt Student Demographics Accommodations a Printer Friendly Student Plans i Data was saved successfully i Special EDIEP N Add IEP Accomm dd RELL Accom Add ESOL Accom Begin Dt Plan Type B26 2006 0531 2007 ies edit FA f2005 OB S02006 Wiew Edit Add IEP Accomm Add RELL Accomm Add ESOL Accomm 1 2 Update Testing Accommodations To change the IEP or ESOL testing accommodations 1 Retrieve the student s Student Plan See Section 1 1 Add Testing Accommodations for information on how to do so gt Student Demographics Accommodations 4 Printer Friendly Student Plans i Data was saved successfully i Special EDAEP N Add IEP Accom Add RELL Accomm Add ESOL Accomm Plan Type aa 200E 05 31 2007 jew Edit FA2005 OB S0 2006 Add IEP Accomm ASCOT Add ESOL Accomm 2 On the Student Plan click the View Edit link for the plan that you want to update The student s current testing accommodation plan appears 3 Ifnecessary update the End Date 4 Revised January 02 2007 Testing Accommodations and 504 Plans User Manual Version 2 3 Note You cannot change a Start Date If the Start Date for testing accommodations has changed delete the record and create a new one with the correct Start Date As with adding the initial testing accommodations add or rem
13. ove the information in the Current Accommodations list as needed 5 When finished click either a Save to save the updated testing accommodation information to the student s record and return to the Student Plan b Cancel to return to the Student Plan No changes are saved 1 3 Update Testing Accommodations L Retrieve the student s Student Plan See Section 1 1 Add Testing Accommodations for information on how to do so On the Student Plan click the Delete link for the plan to delete When requested click OK to confirm that you wish to delete the plan 5 Revised January 02 2007 Testing Accommodations and 504 Plans User Manual Version 2 3 2 Managing 504 Plans for Students You can manage a 504 plan for a disabled student to indicate the type of disability the appropriate accommodation code s and relevant related services 2 1 Adda 504 Plan for a Student To add a 504 plan for a student 1 Log onto OASIS 2 Hover the mouse pointer over the Student Demographics tab to display its menu choices STUDENT DEMOGRAPHICS Student Inquiry Learning Academy Residency Verification student Programs ESOL Services ESOL Survey Sol Homeless Suspensions ESOL Services Residency Compliance Bullying Activity Fee Impact Aid Accommadation 3 Click Accommodation If you have not selected a school you may be asked to do so See Section 4 3 Select a School for more information If you have not al
14. ready selected a student you will be asked to do so See Section 4 2 Search for Students for information on this task The student s Student Plan record appears 6 Revised January 02 2007 STUDENT DEMOGRAPHICS Testing Accommodations and 504 Plans User Manual gt Student Demographics gt Accommodations Student List Student Plans Student Plans i Special EDIEP N Student Detail School Detail Student Hame ID 974 active PARKLAND MIDDLE 812 Grade 6 DOB 11 2 1991 Male African American Not Hispanic Begin Dt 7142005 4 Click the Add 504 Plan button The Student Plans page for 504 appears End Dt 06 30 2006 Add RELL Accomm Add IEP Accomm Dian Tune ESOL Aad IEP Accomm Version 2 3 REPORTS A Printer Friendly View Edit Add RELL Accomm 5 Indicate the plan s Begin Date using the calendar icons or by entering the date in MM DD YYYY format Note that you cannot select a Start Date that occurs in the future nor and End Date beyond 12 months from the start date gt Student Demographics gt Accommodations Student Plans Special EDAEP N Select Plan Dates Begin Dt 01 23 2006 i i End Dt 12 15 2006 Plan Type 504 Select Disabilities Disability Code Description 10 ADD ADHD 30 HEARING IMPAIRMENT 60 ORTHOPEDIC 40 LEARNING 90 VISION 20 AUDITORY PROCESSING Select Accommodations Accomm Code 020 HOME AND HOSPITAL TEACHI
15. rt of the Montgomery County Public Schools MCPS Online Administrative Student Information System OASIS It provides a record of a student s testing accommodations or 504 plans This user manual provides step by step instructions for managing students testing accommodations and 504 plans Primary users of this module are e School administrative secretaries e School testing coordinators e Central office staff You can add these types of testing accommodations e JEP testing accommodations e ESOL testing accommodations e RELL testing accommodations e 504 accommodations including 504 plan disabilities and related services A student can have only one active plan type 504 plan or IEP testing accommodations However a student can have ESOL testing accommodations with either a 504 plan or IEP testing accommodations Managing students testing accommodation and 504 plans involves these tasks l Add testing accommodations and 504 plan information for a student 2 Edit or delete testing accommodations and 504 plan information for a student 1 Revised January 02 2007 Testing Accommodations and 504 Plans User Manual Version 2 3 1 Manage Testing Accommodations Use the Student Plans page to add or delete accommodations for a student This page displays the Student Detail and lists the plans that are associated with that student This page also displays a Y or N next to Special Ed IEP ESOL and RELL to indicate whether the stu
16. tudent Programs Reports g ESOL Services i Student Accomm Report i PI AAU ESOL Survey student List By Plan ZEL Student List By Grade TE R er blank Mo i SUSPENSIONS as identified by Dept of Shared Accountability as of 127 1 2006 Residency Compliance dentified Student Detail School Detail Bullying Ho School Activity Fee ALL SI Accommodations Select Another School Please elect 14 Click Accommodations 15 Click Student List By Grade on the left hand menu The Student List appears If you have not selected a school you may be asked to do so See Section 4 3 Select a School for more information 16 You will be asked to select a valid grade level now from the drop down list Student List By Grace Ci Current P Past WH Mever blank Mo Ci Only current RELL students as identified by Dept of Shared Accountability as of 1 2119620086 only current IEF students identified Student Grace Select 17 Then click on Show students once you have selected a Grade 13 Revised January 02 2007 Testing Accommodations and 504 Plans User Manual Version 2 3 18 The list of students in that Grade will be displayed Use the following legend when examining the indicators for each student C Current P Past N Never Blank No Student iD First Hame Last Name 979509 DELMIS UMANZOR o0e S32 RANDY REYESCRUZ 911113 ALTAGRACIA BELTRAN W ILEHE
17. zarari STEFF AMIE QORDONEZ TURCIO 7 615057 MARIAL YNN OR ANLAW ION 342249 LADY MARIANA ZAPATA RIVERA 615756 MIRANDA MANGAN 620219 JENNIFER GUEVARA 602296 MARC ANASTASI 14 Revised January 02 2007 Testing Accommodations and 504 Plans User Manual Version 2 3 4 Common Tasks 4 1 Log On and Off of OASIS To log on to OASIS 1 Enter your User name and Password and select the appropriate domain 2 When finished click Go Login i Please Enter username and password Password Log onto MCPSMD To log off of OASIS click the Log Out link in the upper right hand corner Student Search Contac Us Hele Lag Out Yiew Profile 4 2 Search for Students To search for the student s record 1 On the OASIS menu click the Student Search link in the upper right hand corner The Student Search page appears 15 Revised January 02 2007 Testing Accommodations and 504 Plans User Manual Version 2 3 se Student Search Contact Us Help Log Gut Agez Montgomery County Public Schools Welcome usetoot View Profile Online Administrative Student Information System STUDENT DEMOGRAPHICS gt Student Demographics amp Printer Friendly Student Detail No Student Student Search Show l G Enter search parameters at least one field must be entered Find Another Student Enter Student ID Ga Student ID SSN Welcome to OASIS Suspensions a
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