ZEUS REFERRALS V3.1– SERVICE PROVIDER USER MANUAL
Contents
1. ZEUS REFERRALS V3 1 SERVICE PROVIDER USER MANUAL Z E US Service Provider User Manual REFERRALS Contents Service Provider OVEIVI Wars nara 3 O A E o ES RO AA OET E 3 2 POW Alacan da 3 2 1 BVO INS ge oo EU oo o atm serscees 3 2 2 AAA e po 4 AA VEW RETOS dos 4 2 3 A A eet eno erase ead ance oa poles nen aanaa E E E E E 4 2 4 A e o o A e o O o 5 2 4 1 A A A A 5 2 4 2 VVC ACCOUN a eE E 8 2 4 3 A nn E PP na 9 2 5 o o e e o A 10 2 6 Md o UE O o 11 26 1 o on o II nee 11 2 6 2 Accepted Optional Extra in Settings cccoonoccnnnnnonaconnnnnonanonnnnnnnnonnnnnonanonannnonanononnos 13 2 6 3 O A ccus usted ci erttoitatersiatratumonadoaacronige A nto eensnbeteaetosecaete 14 2 6 4 o o A 15 2 6 5 o A 16 2 7 o 16 2 7 1 ECAC a E sate seunctadudanosaasenteseeecineteavaniosautoeoreans 16 Rr Rorera N T sanas 17 2 8 A A E O E E E E A E O E T E T 18 V3 1 i Z US Service Provider User Manual REFERRALS About Zeus Zeus is Ireland s first private e Referrals and communications platform allowing GP s Consultants and Hospitals to seamlessly refer and discharge patients and reduce admin costs in a fully safe secure and traceable environment Zeus Referral Process Response Messages Consultant Hospital Why choose Zeus Data Security All referral communication is managed within the secure Zeus platform which negates the need for posted faxed or emailed referral discharge letters and elimin2. customise some of the workflow settings User Settings icme Hurme gt Sellings Referrals Dashboard User Settings Referrals Refresh Enabled M 2efresh Interval Minutes 3 Minimu 3 r nules Hide Accepted Step llide Significant Finding a Always Require O Comments Show Allending Today El Queue Jischarges Hide ICD Codes M Hide Procedure Codes M a Save Changes 2 4 3 1 Referrals Automatic Refresh of the Zeus Referrals Portal Hide Accepted Step Uncheck this option to add another Queue Accepted All accepted referrals with no appointment date added will move to this Queue Hide Significant Finding Uncheck this option to display the Significant Finding checkbox in Correspondence and Discharge messages Always Require Comments Check this option to make the Comments field mandatory on messages Show Attending Today Queue Check this option to display a sub queue in Attending for Referrals with an appointment for today Mew 0 Z E US Service Provider User Manual REFERRALS 2 4 3 2 Discharges Hide Procedure Codes Uncheck this option to show the Procedure Codes Search field on the Discharge Form and Quick Discharge Form Hide ICD Codes Uncheck this option to show the ICD Codes Search field on the Discharge Form and Quick Discharge Form 2 5 Help The Help menu displays an overview on Zeus and its features Welcome To Zeus E Referrals Hrn
3. Fury Helps E y feu IAS 3 rru ATT ildsn Zeus is gn C Referal sala des gred lu rieka bereferra process gikan mwe accessio e sra nore efizienl Overview Features Zau alvas TTS user access Do a larga co llectios of reelstered Consultants and Manazga View ou Metersal General Aradin The current arare of wetering paricars for prrialhy or rida yi Serer ATA bs daang pr E AAN E Codi acd Lo yuu Prali Tipica a patir pans lata reterras processo minst reh nn paper taleptana cals Srrides a muh sperlaiy patient referrals system ond foxos for commuricasion end coordinates Cer thz onus e on the potento Prodes a standard user frendly retercal onecoss agrocd botazen the hospitals w ganca Ue cefer tal ppc en ad Serre Celia e CAR usar assigned sue M and parara Ne pairati tarden ar ff bast ar malar V3 1 10 Z US Service Provider User Manual REFERRALS 2 6 View Referrals 2 6 1 New 1 All new referrals will be displayed in the Referrals section under New Review your New Referrals Home RKeferrale gt Mew vien Feber als Mew ll iu el record per pace Search Allenading 00 Gill Das brain Today 01 Heed Patient Irom ho com F SPTTINES E Diarlinpar 120031915 Evan Huil E Pou lfoluron hdr fuck Errilla Sucks Sim ein z Lishergen Show Tint of entries Previous 1 Next 2 Click on the referral to view the referral form letter and any attachments New Referral Details Home gt Referrels gt New
4. Home Des oboarc UGUETZE 20714 SEPTEMBER 25 2014 te PCF ROIS E ioar m E Discharged Date Referrals E GP Practlos County Referrals ZE 3 1 Saul joanaca Wilson Tast Pracice slige FEROE E john lack Pukin 1 Click the Dashboard Date range to select a different filter or add a custom date range Click Submit to view the results for the date range selected AA AUGUST 23 2014 SEPTEMBER 262014 i Yesterday Last 7 Days Last 30 Days This forth Last Wtesilh CUSTOM Range FROIN TO 6092014 202004 SHAMIT V3 1 4 7 U S Service Provider User Manual REFERRALS 2 4 Settings 2 4 1 Profile View update the details entered during registration in Profile This information is displayed on the Zeus Service Provider Search facilty for GP users bn q Profile Rooms Users Home gt Profile Y Mr Jack Smith Profile Rooms Users a Profile Profile Picture Select image FullName Mir jack Smith Qualifications MO rea Of interest Cardio Biography Zeus Hospital 20 Years Medical Council Specialities Specialities Selected Specialities Allergy Medicine Cardiology Anaesthesia Pain Management 2 4 1 1 Rooms 1 Toadd an additional room click the Rooms tab and click Add a Room button You can also edit an existing room or deactivate remove a room Mr Jack Smitn Profile Rcoms Users amp Rooms Room Status Edit WW Remove Set ales Clinic i
5. Referral Details Altending C Evan Smith Socrates Clinic locay tU Pr Paul Johnson to Mr Jack Smith on 1803 2015 Dedined Discharged Patient Evan Smith Roam Socrates Clinir Priority Routine Number of attachments 2 LE Referral_20150318103523100001 pdf 1EB View Download p Letter_572_20125_ pdf 108 KB View Download 3 To accept the referral click the Accept button to decline the referral click the Decline button new Referral Details deta Vi Evan Smith Socrates Clinic Declined c Dr Paul Johnson to Mr Jack Smith on 25 09 2014 Discharged Patient Evan Smith Room Socrates Clinic Priority Routine Documents Number of attachments 1 pa Referral_20140925145726085652 pdf 1KB View Download Referrals Accept V3 1 11 Z E U S Service Provider User Manual REFERRALS 4 Enter any Private Notes on the Referral These will not be sent to the GP but can be viewed from the Referral at any time Accept Referral To Dr Paul johnson Appointment Date Date is optional at this point Comments Please forward most recent blood results to A labresults zeus com Thanks ki Ar Jack Smith Private Notes Send patient Information Leaflet before appointment Cancel 5 Enter any comments if required and click Accept to send an Accepted response to the Referring GP s Patient Management System 6 The Accepted Referral will move directy to the Att
6. assword that you chose during registration a Call us Today 071 9193 3500 EA info zeusreferrals com ZEUS REFERRALS Connecting Consultants and Hospitals with over 95 of Ireland s GP Community Increased Visibility and Awareness of Consulting Services Available No Software Installation Required Reporting Dashboard Showing Referral Trends and KPI s MA K e o e E d 2 Portal 2 1 Home The Zeus home page provides shortcuts to the main areas in Zeus New Zeus Referrals are visible from the toolbar and can be accessed directly by clicking on the icon ee E A Jack Smith Consultant Home Home z Home Referrals m Dashboard Settings Help Manage Referrals Zeus Dashboard Update Profile Z E US Service Provider User Manual REFERRALS 2 2 Referrals 2 2 1 View Referrals View all Zeus Referrals by category New Accepted which can be turned on off in Settings Attending Declined and Discharged Use the Search field to filter your queue Review your New Referrals ere Reier gt Mew Accepted 111 Attending G Reteived FPali ul Fiwr TH Rix Privy ity Des pen A uuu POULT Le aer Bonk Ar Jud Seri Su tallo Lr iri Lisehsroed E OS cue 2 3 Dashboard The consultant dashboard displays a summary of the count of the Referrals received status updates together with Top Referring GP statistics for the date range selected Consultant Dashboara Hone Be ofera
7. ates the likelihood of mislaid patient information As information is electronically sent directly from the patient s chart the integrity of patient data is unaffected by inaccurate transcriptions or illegible handwriting Reduced Costs Removing the reliance on posted referral and discharge letters eradicates a significant administrative cost Sending or receiving a referral using Zeus requires no printing transcribing envelope stuffing franking or postage Communication Zeus Referrals enables GP s to see in real time whether their referral has been accepted or rejected by the Consultant or Hospital department and in turn whether the patient attends their scheduled appointment Upon discharge the GP receives an instant discharge notification directly to their desktop ensuring the patient s file is always up to date Patient Experience Zeus Referrals improves the patient experience by removing the time delay patients receive the earliest possible appointment date Also patients can be confident the Consultant is in possession of their most recent and accurate notes Thirdly as all referral information is communicated via the Zeus platform patient data remains 100 secure and confidential 7 U S Service Provider User Manual REFERRALS Service Provider Overview 1 Login 1 Open your browser and go to http www zeusreferrals com Login 2 Click Login button and enter your username email address and the p
8. e Decine button 3 Select the appointment date add any comments and click Add Visit button Aca Vist To Dr Paul johnson Arpoirtment Date Fr 01 May 15 Comments FU confirmed Regaros Mr Jack Smith Private Notes Add Visit Cancel 4 The Accepted response with the appointment confirmation will be delivered to the Referring GP s Patient Management System Note If you have the Hide Accepted Step Setting selected then this queue will not be displayed in your Portal Z US Service Provider User Manual REFERRALS 2 6 3 Attending 1 Once the patient is in the Attending queue you can send electronic messages to the Referring GP e g Correspondence No Show Private Notes 2 View all private notes by clicking on the Private Notes button 3 Attending gt Today queue will be displayed if you have this turned on in Settings gt User Attending Referral Details Home Referrals gt Attending New 0 Ref oF ile ety eferral Detalls MIN Fvan Smith Socrates Clinic Todey 0 3 Dr Paul Johnson to Mr Jack Smith on 13 05 2015 Declined F Discharged Palieni Fran Sinil Room Socrates Clinic Priority Routine under of alla hrener p Referral_2015031810352310000 1 pdf TRE View Download 8 Letter 578 20725 pof We KE View ooaniooad Private Motes i Referrals s Add Visit Correspondence Discharge Correspondence 4 Click to send correspondence m
9. ending Queue Review your Alltending Referrals Homa gt Referrals Attending Mew 10 10 w Forerds per page Seerch Attending 11 laday 41 Harener appointment Patient Hram In Enam Prinrity Recline 12 03 2015 Evan Smith or Paul johnson Mr lack Smith Encrates Clinic Routine Discharged 3 Showing 1 to 10717 entries Dre ils 1 Mur 7 View private notes by clicking on the Note icon Review your Attending Referrals Home gt Referrals gt Attending New 0 10 1 records per page F ria ce Pa O I ps Date Wednesday 15 03 2015 11770 Added By Jack Smith Declned in Send patient information Leaflet before Discharged appointment ShOwvirg V3 1 12 2 6 2 1 Z US Service Provider User Manual REFERRALS Accepted Optional Extra in Settings If you have the Hide Accepted Step Setting unchecked then the accepted referral will move to the Accepted queue if no appointment date is confirmed If an appointment date is added the referral will move directly to the Attending queue Review your Accepted Referrals Home gt Referrals gt Accepted New 01 10 records per page Search Accepted 1 Attending 1 Recelved Patlent From To Room Pricrity Declined 25 00 2014 Evan Smith Cr Paul Johnson Mir Jack Smith ates Clinic Routine Discharged Showing 1 to 1 of 1 entres 2 To add an appointment date click the Add Visit Add Visit button to decline the referral 2 click the Declin
10. essages Add Correspondence A To Dr Paul Johnson Wed 18 Mar 15 Comments Patient requires a follow up appointment to review X ray Private Notes Significant Finding Ll Optional Extra available in Settings Attachments Add files 3 Valid types Ipeg PNG GIF DOC DOCX PDF Cancel V3 1 14 Z E US Service Provider User Manual REFERRALS 5 You can also send details of any Appointment No Shows A or further Add Visit appointment details 6 Send discharge confirmations by clicking the Discharge button You can also include Discharge amp Procedure codes amp the Significant Finding checkbox from Settings gt User Discharge Referral To Dr Paul Johnson Discharge Date Wed18 Mar 15 Discharge Codes Type ICD10 Code or Description Procedure Codes Type Procedure Code or Description id ir E Significant Finding LJ Optional Extra available in Settings Attachments Add files Valid types Jpeg PNG GIF DOC DOCX PDF Private Notes Discharge Cancel 7 All referral responses will be delivered to the GP s Patient Management System 2 6 4 Declined If the referral is declined it will move to the Declined queue Review your Home Home gt Referrals gt D Referrals View Referrals New 0 Dashboard Attending 1 Discharged Settings Z E US Service Provider User Manual REFERRALS 2 6 5 Discharged When the patient is discharged the re
11. ferral will move to the Discharged queue Review your L Home gt Referrals gt Dis View Referrals D New 0 dll Dashboard Attending 1 Settings Declined Discharged Help 2 7 Referral Summary To view the last activity on a Referral or the full referral summary open the Referral and click Summary Summary Last Activity Referral Summary 0 2 7 1 Last Activity Displays the last activity recorded on the Zeus Referral Last Activity orrespondence Added 15 03 2015 Correspondence Date 1 03 2075 tregdres a salle ZEUS REFERRALS Service Provider User Manual 2 7 2 Referral Summary Displays all activity recorded on the Zeus Referral e JSL gt 18 03 2015 o 18 03 2015 o 18 03 2015 V3 1 Referral Summary Loresponaence Correspondence Date 2 04 20 Note Note Date 18 03 2015 Added by Jack Smita Send paticnt Inforration _caflct beforz appointment Accepted Please forward must recent blood results Lo lab esulls zeus com Thanks Mr Jack Sirit New Referral from Dr Paul Johnson Patient Evan Smith 17 ZEUS REFERRALS 2 8 Quick Discharge 1 To send an electronic discharge message to those GP s registered on Zeus for patient s where you have received a paper referral select Quick Discharge Service Provider User Manual 2 Search for the Referring GP and select the GP from the search results returned 3 E
12. i Remove Backto Profile Add a Room V3 1 5 Z US Service Provider User Manual REFERRALS A Edit 2 To update the Average Waiting Time for a Room click Edit edit and save your changes Edit Room Details County Dublin Hospital Socrates Clinic Department Cardiology Department Average Waiting Time 90 days 4 Edit 3 To request that each Referral to your room has a Scanned Signature click Edit and check the box for Require Signature Edit Room Details County Dublin Hospital Socrates Clinic Department Cardiology Department Average Waiting Time 15 days Require Signature 2 4 1 2 Users 1 To add a new user to your account click the Users tab and click the Add a User button Mr Jack Smith Profis Accra Liar Users Harte E mail Status Role s EX Edit B Remove lack Smith jaciobsmahcom METE Acministrator EZI 2 An administrator will have access to all areas of the portal while the Secretary will only have access to view referrals and send referral responses O Z US Service Provider User Manual REFERRALS 3 Enter the user s full name email address and choose a password Assign the user to 1 or ae Add more rooms and click the Add button Add a User Fullname Email Confirm Email Password Passwords must contain an upper case letter and a digit Confirm password Roles Administrator Secretary Rooms Available Roo
13. ms Selected Rooms Zeus Hospital Zeus Hospital 3 Orchard Avenue Rathfarnham Dublin Socrates Clinic Socrates Clinic 1 Blackrock Avenue Elackrock Dublin gt 4 When the new user receives the Welcome Email they must click Confirm to validate their email address The new user on your account can now begin using Zeus Referrals Registraci n Email 97 2 de Welcome to Zeus Referrals letec Jane Walsh A Zels Reterrals accocot has beer created cor woi lo confirm your ascoont cick oo the bution provided Be ow lhanks feta Reterral leam A V3 1 7 7 U S Service Provider User Manual REFERRALS 5 The new user will have a status of Active in the Users tab Mr Jack Smith Profile Rooms Users Name F mail Status Role s Pe Edit T Remove Jack Smith acka Administrator T Edil Jane Walsh ans malsh com Secretary 5 Beck to Profile Add a User 2 4 2 Manage Account Change your password in the Manage Account section Manage Account Hone E Home Mandee AccounL Refer as BE ll Mashboarc do are josged m as ackgismith com a Change Password Current password Current Password ew password Mew Password BESSA TST conan an LAPP rare letter and mgt Confirm rew password Contm Mew Password ge Change password V3 1 8 7 U S Service Provider User Manual REFERRALS 2 4 3 User Settings User settings have now been added to Zeus Referrals which will allow you to
14. nter the patient details and Discharge details attach the discharge letter if applicable Quick Discharge Referral Info Referred Tu Mir Jack Smith Room Referred To socrates Clinic Referring GP Search by GP Praclice ur MCN Referral Date Time Thu 25 Sep 14 Patient Info Firstname Lastname DOB Mobile No Address 1 Address 2 City County SELECT Discnarge Info Procedure Codes ype Procedure Code cr Vescnption Discharge Codes lype ICU Code or Descnption Discharge Date Ihu 5 Sep 14 Attachments Add files Valid types Jpeg FNG GIF or PDF Back to Keterrals Discharge 4 This referral will be saved to the Discharged list The discharge summary will be delivered to the Referring GP Support For more information or assistance please contact Zeus Referrals support on 071 9193600 or email support zeusreferrals com
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