Adagio - Wellspring Software
Contents
1. Settings Tab MICR offset adjustment Set Globally Work Files Private Folder Names Always Trigger Capture Settings o Form o Bank o PB INFO flag overrides above o Allow fragmented PB INFO line Click on OK when finished PrintBoss View Notes Enter the Company ID MICR field if you want PrintBoss to choose the Bank Record automatically Otherwise enter a name that is meaningful for users Enter any word or phrase for user recognition Fill in the bank information as it should appear on the checks Fill in the company information as it should appear on the checks DO NOT fill in The check number comes from Adagio Auto Enter the bank account routing number Enter the bank account number Use a period to designate a space CchkNo or CCCCCC Check this box if this account should always have a second LINE for signatures Check this box if the CPAO6 standards should apply to this account C Transfer WinUserName Do Not Check Checked Local_User Registry Standard Flag Trigger Required Use if needing to adjust the MICR line placement This field is work station and user specific Default values are 0 Checked WinUserName ReqList Grayed out Checked Checked Wellspring Software PrintBoss View Notes OTHER COMMON SETTINGS EDIT FORMS highlight form EDITOR See the list of forms under SELECT THE ADAGIO SPECIFICATIONS above Settings Tab e Copies 0 just the original increase to print copies2. e Auto Archiving Typically set to Overwrite work files at start of batch If printing copies please refer to the manual for more details Multi Parts amp Printers Tab These settings are work station and user specific when lt Locally gt is selected under Printer amp Tray Selections Saved In at the bottom of this tab e Print Time Original set to Immediate If copies are set to batch research archiving method settings to avoid lost documents See user manual e Source Tray Pulls the paper from the selected tray This is based on the current printer in the PrintBoss program The tray names may change if the printer selection changes e Destination Printer May be used to send designated copy to a printer other than the PrintBoss default printer This field is also used for other PrintBoss functions such as Emailing Faxing and creating PDF files Section 4 Signatures 2ND SIGNATURE LINE In AP Ck1 or QC Ck1 specs edit the spec and change the value of the 2nd SigLine at the top of the spec to No or Yes If a dollar amount is entered instead the line will print if the check amount is equal to or greater than the amount indicated In AP Ck2 edit the PrintBoss bank record and check the 1st flag checkbox on the Misc Tab SIGNATURE FILES In AP Ck1 or QC Ck1 edit the spec and change the value of the SigFileName at the top of the spec to be the name of the signature file Normally this file should be put into P
3. Wellspring Software PrintBoss View Notes www wellspringsoftware com Last Revised 2 Oct 2007 Adagio These are notes for typical setup For specific setup please refer to the user manual Contents 1 General Information 2 Setup in Adagio 3 PrintBoss Settings 4 Signatures 5 Canadian formatting 6 Using PrintBoss with Adagio Section 1 General Information PrintBoss is an application that adds flexibility and features to the task of printing multi part accounting documents on Laser printers In spite of their superior print quality and speed laser printers have introduced some new challenges with printing accounting documents PrintBoss solves these problems by offering the following features e PrintBoss can print multiple copies of any document e PrintBoss can enable unique printing for each copy such as a legend e Each copy can be printed in a different order or to a different printer or from different trays within the same printer e PrintBoss can allow signatures to be printed on checks with security e PrintBoss can print text or graphics based on conditions of the document e g document amount e Document design can be enhanced The PrintBoss application uses a special Windows Printer driver in order to interface with Adagio Once the appropriate settings are made in PrintBoss and Adagio sending a document to PrintBoss requires no extra steps for the user Section 2 Setup in Adagio When running the SETUP EXE
4. be done after the initial installation Checklist Settings and Other Common 2 Wellspring Software Settings REQUIRED SETTINGS FILE PRINTER SETUP Select the driver matching the Laser Jet printer The PCL5e is recommended when available Do not use a Post Script PS driver DO NOT select the PrintBoss printer here This setting is workstation specific EDIT BANK LIST PrintBoss comes with 10 bank accounts If more is needed a Bank Key disk will need to be purchased Call Wellspring Software Inc for more information These settings are only necessary if using the AP Ck2 specification within Adagio Payables Primary Tab Bank Code Bank Prompt Bank Name and Address Company Name and Address Next Check Number Confirm Check Number MICR Tab Routing Number Account Number Check Number Miscellaneous Tab 2 Signature Line Canadian Style Date Amount Signature Logos Tab This tab is used if there is a signature or logo based on a PrintBoss Bank record For these instructions go to our website www wellspringsoftware com and visit our Support Documents page CHECKLIST SETTINGS OPTIONS PRINTBOSS DRIVER SETTINGS Transfer File Append to Transfer File Load PB32 exe Configurations Settings Save Location Capture Mode Click on OK when finished OPTIONS CONFIGURATIONS Please visit our website www wellspringsoftware com for specific install steps if you are on a Citrix or Terminal Server environment
5. e used when printing checks unless changed in the Print Checks window screen Repeat steps for each Bank SELECT THE ADAGIO SPECIFICATION The correct spec file should be set as the default in Adagio so the user doesn t need to select each time These spec files should have been copied into the company s data directory when PrintBoss was installed PrintBoss specs will have a leading dash in their name to help identify them Module Specs PrintBoss Form Notes Adagio Checks QC Ck1 xxx Adg_Ck1 pbf Bank Info written in each spec Adagio Payables AP Ck1 xxx Adg_Ck1 pbf Bank Info written in each spec AP Ck2 xxx Adg_Ck2 pbf Uses the PrintBoss Bank List Adagio Invoices QI Inv3 xxx Qlw_inv3 pbf Does both Invoice and Credit Note For Adagio Checks and Adagio Payables the spec used for each bank account is stored in the Adagio bank properties For Adagio Invoices the spec file last selected is automatically remembered by Adagio PRINTER SETUP The PrintBoss printer needs to be selected as the default printer for printing checks and or invoices This is done from the top menu in Adagio by selecting FILE OPTIONS and identifying a specific printer for checks or invoices The printer should be the PrintBoss printer driver Section 3 PrintBoss Settings The following items are suggested for the Adagio interface This may serve as an installation checklist if problems occur This section is broken into 3 subsections Required Settings these MUST
6. his is usually done by the PrintBoss installation If there was a problem either the step was skipped or if adding new companies import them by hand One way to determine their location is to select the Check or Invoice designer from within Adagio From within the designer select File Open lt adagio spec file gt At the top of the spec window it will show the path to the spec file The spec files for each company have unique extensions From the PrintBoss Specs subdirectory copy the Adagio spec files into each appropriate directory and change the spec file extensions to match the company within Adagio For instance if the company is Smith Inc and file extensions are SMI change the AP CK1 SPC to AP CK1 SML ADAGIO BANK SETTINGS In Adagio the banks can be setup for account and specification information From the main Adagio screen go to Edit Banks In the Bank tab there is a BankRoutingNo field and a BankAccount number field Enter in the appropriate numbers for the selected bank If using the spec called AP Ck2 it is suggested to edit the BankRoutingNo and BankAccount fields in the Adagio Edit Banks screen Even though these fields are not used in the spec it is important to have consistent data throughout Adagio and PrintBoss After the Bank tab is filled out click on the Specification tab Here under System Checks choose a specification for that bank Anytime this bank is used the defined specification will automatically b
7. of the PrintBoss software execute the default choices On the final page be sure to select the Install Steps Special for this Accounting Host This procedure will automate the process of copying alternate spec files for checks and Invoices into the appropriate Adagio data directories with the correct company extension Note copying them does nothing to Adagio They just become available for selection This installation will also automatically install a PrintBoss printer driver This will be the printer driver to select within Adagio for checks and or invoices THE DIFFERENT ADAGIO SPECIFICATIONS There are 2 check specs supplied for Adagio They differ most importantly in the way they handle bank information that gets printed on the check AP CK1 and QC CK1 e Specs use the PrintBoss form Adg_Ck1 e Require that the bank information be written directly into the Adagio spec file o Each checking account in Adagio will have its own unique spec file with bank information written into it o The PrintBoss Banks List will not be used e Edit the spec inside of Adagio o Be sure the bank name and address is entered correctly on the check o Enter the correct values for the BankRoutingNo and BankAccount variables o DO NOT modify the MicrString variable PrintBoss reads the MICRString variable and prints it This will ensure that its placement is correct EVERY time and cannot be inadvertently moved while editing the spec AP CK2 e Spec
8. rintBoss Logos directory There is also a variable called SigFileLimit If 0 the signature file will always print If it is non zero the signature will not print if the check amount is above this value In AP Ck2 edit the PrintBoss bank and put signature file name into the banks Signature Properties field of the Signature_Logos Tab In either case the signature file should be placed in the PrintBoss Logos directory or else be sure to use the full path when identifying the file name Section 5 Canadian Formatting CPA06 requirements In AP Ck1 or QC Ck1 specs edit the spec and change the value of the Canadian Style at the top of the spec to No or Yes If yes the PrintBoss Form will automatically format the date amp amount correctly In AP Ck2 edit the PrintBoss bank and check the option for the Canadian formatting on the Miscellaneous tab Section 6 Using PrintBoss with Adagio Print to the PrintBoss printer driver when printing checks from Adagio The PrintBoss program will load and print the document No additional key strokes are necessary
9. uses the PrintBoss form Adg_Ck2 e The same spec can be used in all the companies in Adagio without modifying them e It WILL need to use the PrintBoss Bank list to hold the specific information about the bank fields printed on a check Go to Section 2 PrintBoss Settings Edit Bank List for additional information 1 Wellspring Software PrintBoss View Notes Note that this spec passes the Company ID field combined with the Adagio MICR Encoding field to select the bank account The code that is printed from Adagio i e 52 1234567123456789 1234567 52 1234567 is the Company ID code the 123456789 1234567 is the MICR Encoding can be used in the PrintBoss Bank Code field for automatic selection Go to Section 2 PrintBoss Settings Edit Bank List That means that these codes must be unique For example the Adagio MICR field can be used to number the bank accounts for a particular company starting at 1 Or if only one bank account exists per company the MICR field can be disregarded In the case of invoices special properties can be selected using the form editor in PrintBoss These include how many copies when they will print what printers they will print to copies that should have their dollar amounts blocked out packing slips or faxing and emailing information IMPORT THE MODIFIED ADAGIO SPECIFICATIONS The special specification files distributed with PrintBoss must be in each of the company s spec directories T
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