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PeopleAdmin User Manual Section 1

1. MOREHEAD STAT UNIVERSIT Search Committee Edit E Y Name Email Chair Status Nola Merrel m hardin moreheadstate edu Yes approved Phillip Gniot m_hardin moreheadstate edu No approved Developing the Short List Once the Search Committee has reviewed all applications a short list should be developed In order to obtain approval to invite candidates to campus for interview all short list candidates should be transitioned by the Search Chair to the status of Short List to Chief Diversity Officer To do this Go to Postings Tab and select the appropriate position type either Faculty or Staff Inbox PeopleAdmin Watch List APPLICANT TRACKING v Postings My Profile Help select the appropriate posting by clicking the job title Job Tithe Active Applications E Academic Deparment Specialist AETD 6 Select the Applicants Tab Pa Summary History Applicants Reports To move applicants forward The Search Chair will move the short list candidates to the workflow status of Short List to Chief Diversity Officer To do this select the appropriate applicants then select the MAIN Actions button above all applicants on the right hand side of the screen To move one candidate at a time skip down to If moving only one candidate Revised 04 15 14 mdh Page 87 MOREHEAD STATE UNIVERSITY Application Default Search x m Saved Search Appl
2. Actions 0 Title Type Current State State Owner This is also where you will find your Watch List Revised 04 15 14 mdh Page 21 MOREHEAD STATE UNIVERSITY Fi Watch List 0 items Postings 0 PARs 0 Actions 0 Job Title Type Current State State Owner Select the appropriate position by clicking on the job title af Inbox 5 items need your attention Displaying items for group Vice President Postings 3 PARS 1 Actions 1 Title Type Current State State Owner Director Adult Education Staff PAR Vice President Vice President Select the History tab and review the comments made Summary History PARs Associated Position Description Return to the Summary and review the details Then select iii The President has the option to e Keep working on this action e Send to HR move to HR e Return to Comp move to Compensation To move the request forward the President should select Send to HR for Final Review lf there are issues with the position description select Return to Compensation Revised 04 15 14 mdh Page 22 mm MOREHEAD STATE UNIVERSITY Take Action x Please include comments in the comments section Send to HR for Final Review m ve to Ensure that the action is added to Human Resources your watch list Comments optional Select Submit E Add this action to your watch et Submit Cancel Office of Human Resou
3. To move the request forward the VP should select Send to Compensation If there are issues with the position description select Return to Administrative Approver Please include comments in the Take Action x comments section Send to Comp move to Compensation Ensure that the action is added to your watch list Select Submit Comments optional E Add this action to your watch list Submit Cancel Compensation Approval Steps for Position Management OHR ACTIONS An OHR Representative will log into PeopleAdmin administrative site e Select Position Management e Select Position Descriptions Revised 04 15 14 mdh Page 36 MOREHEAD STATE UNIVERSITY Select whether Faculty Faculty Action or Staff Staff Action Select Correct Job Title Review Summary Edit position description Complete the Job Description Section Verify Funding Source Section Verify Employee Verify Supervisor Review Position Documents Review Posting Information Review Supplemental Questions Take Action on Action Send to President send to HR or return to Vice President President Approval Steps for Position Management Log in to PeopleAdmin Select Position Management Inbox PeopleAdmin Watch List POSITION MANAGEMENT The selection defaults with Home tab selected and a dashboard is displayed that has three tab options Postings PARs and Actions When in position
4. e Keep working on this action e Admin Approver move to the Admin Approver e Cancelled move to cancelled Moving to the Administrative Approver starts the approval process Take the appropriate action Revised 04 15 14 mdh Page 31 foes mete IA oe eee et Pea Cee es Take Action x Please include comments in the comments section Move to Admin Approver move to Admin Approver Ensure that the action is added to your watch list select Submit E Add this action to your watch list Submit Cancel Comments optional Administrative Approver Actions for Position Management Log in to PeopleAdmin Select Position Management Inbox PeopleAdmin Watch List POSITION MANAGEMENT The selection defaults with Home tab selected and a dashboard is displayed that has three tab options Postings PARs and Actions When in position management you will always choose the Actions tab Revised 04 15 14 mdh Page 32 MOREHEAD STATE UNIVERSITY amp Inbox 0 items need your attention Displaying items for group Administrative Approver Postings 0 PARs 0 Actions 0 Title Type Current State State Owner This is also where you will find your Watch List fi Watch List 0 items Postings 0 PARs 0 Actions 0 Job Title Type Current State State Owner select the appropriate position by clicking on the job title Inbox 2
5. fi Watch List 0 items Postings 0 PARs 0 Actions 0 Job Title Type Current State State Owner Select the appropriate position by clicking on the job title ef Inbox 5 items need your attention Displaying items for group Vice President Postings 3 PARs 1 Adions ij Title Type Current State State Owner Director Adult Education Staf PAR Vice President Vice President Select the History tab and review the comments made Summary History PARs Associated Position Description Return to the Summary and review the details Then select iii The Vice President has the option to e Keep working on this action e Send to Unrestricted Budget for PAR Completion move to Unrestricted Budget PAR Completion e Send to Restricted Budget for PAR Completion move to Restricted Budget PAR Completion e Return to Admin Approver PAR Completion move to Admin Approver PAR Completion Revised 04 15 14 mdh Page 46 MOREHEAD STATE UNIVERSITY To move the request forward the VP should select either Send to Unrestricted Budget for PAR Completion or Send to Restricted Budget for PAR Completion If the position is wholly or partially grant funded it must be forwarded to the Restricted Budget Office Otherwise it will be forwarded to the Unrestricted Budget Office If there are issues with the posting request select Return to Administrative Approver Please include comme
6. Compensation if the salary is above entry level to ensure appropriateness A compensation analyst will review modify approve the salary and then transition the PAR back to Human Resources An employment professional will review the hiring recommendation and transition the PAR in workflow Some items reviewed carefully on the PAR by the employment professional are e Ensure the recommended candidate does NOT have a relative on MSU s Board of Regents which is prohibited by state law If there was a relative issue the BOR member could step down and if not an offer of employment could not be extended to this person e Review any self reported criminal history If criminal history is reported an evaluation of how this history relates to the position would have to be conducted and a decision made as to whether or not a job offer extended A criminal record does not necessarily bar a person from employment It depends on the relevancy to the job time elapsed since the criminal activity etc e Ensure the candidate meets the minimum qualifications of the advertisement also consistent with the official Position Description e Ensure the Type of Appointment is accurate Standing or Fixed compare with that requested on the Job Posting Request e If Standing there should be no Ending Date of Action If Fixed there should be an Ending Date of Action generally June 30 However grant periods are sometimes different If there is any q
7. Watch List APPLICANT TRACKING The selection defaults with Home tab selected and a dashboard is displayed that has three tab options Postings PARs and Actions When working on a job posting select the Postings tab ef Inbox 1 items need your attention Displaying items for group Gradeet Assistant Office Postings 1 PARs 0 Actions 0 Job Title Type Current State Owner Graduate Assistant Staff Graduate Assistant Office Graduate Assistant Office This is also where you will find your Watch List fi Watch List 0 items Postings 0 PARs 0 Actions 0 Job Title Type Current State State Owner Select the appropriate posting by clicking on the job title E Inbox 1 items need your attention Displaying items for group Graduate Assistant Office Postings 1 PARs 0 Actions 0 Job Title Type Current State Owner Graduate Assistant Staff Graduate Assistant Office Graduate Assistant Office Select the History tab and review the comments made Revised 04 15 14 mdh Page 75 MOREHEAD STATE UNIVERSITY Summary History PARs Associated Position Description Take Action On Posting v Return to the Summary and review the details Then select The Graduate Assistant Office has the option to e Keep working on this posting e Send to Administrative Approver e Return to Hiring Supervisor move to Dept Initiator To move the request forward th
8. lf you choose to reserve some candidates for consideration in the event that short list candidates decline interviews offers you may do so by leaving their status as Under Review by Search Committee This will ensure that these applicants are still under consideration and that they don t receive email just yet that they are no longer under consideration lf reserve candidates need to be sent forward for Interview at a later date because short list candidates did not work out please follow the procedures listed above If reserve candidates are not needed please transition to an inactive status following the procedures above at the appropriate time Revised 04 15 14 mdh Page 89 MOREHEAD STATE UNIVERSITY Chief Diversity Officer The Chief Diversity Officer will receive email notification when there are short list candidates for review Before reviewing applications and moving forward in the workflow the Chief Diversity Officer should run a Short List Report for either faculty or staff whichever is appropriate This report will provide sensitive data relating to applicants so that the CDO can make necessary inquiries before approving Short List candidates for interview To generate the Short List Report login to PeopleAdmin e Goto Home Tab Postings PARS My Profile Help Shortcuts My Reports a ae To generate the Short List Report go to Shortcuts Select My Reports Select
9. contact OHR at 3 2097 Salary Range for Job Posting Do you want the salary range for this job x 7 posting to appear on l This field is required MSU s website Amount Currently Budgeted if not a new position Verify the information in the Funding Source section If the GL Account Number is incorrect click on the Summary tab located on the left hand side of the page Select I l Take Action On Posting _ Take Action on Posting and click Cancel Then contact OHR at 3 2097 and have an HR representative correct the Funding Source information After the correction is made initiate a new Job Posting Request Funding Source GL Account Number xx 40 49405000_5010100 XXXXXXXX XXXXXXX Percentage Funded 100 GL Account Description Applied Engineering amp Tech Salaries amp Wages Assuming the Funding Source information above is correct click on Add Additional Funding Source Information Entry under the subtitle Additional Funding Source Information and enter the Roster ID Number OR other specific Funding Source grant name that will be used to fund the position s salary Additional Funding Source Information Add Additional Funding Source Information Entry Revised 04 15 14 mdh Page 66 W IMOREHEAD STATE UNIVERSITY Additional Funding Source Information Roster D Funding Source Additional Funding Source Remove Entry Complete
10. foes ster l i oe eee et Pee Cees Se Take Action x Please include comments in the comments section Move to Admin Approver move to Admin Approver Ensure that the action is added to your watch list select Submit E Add this action to your watch list Submit Cancel Comments optional Administrative Approver Actions for Position Management Log in to PeopleAdmin Select Position Management Inbox PeopleAdmin Watch List POSITION MANAGEMENT The selection defaults with Home tab selected and a dashboard is displayed that has three tab options Postings PARs and Actions When in position management you will always choose the Actions tab Revised 04 15 14 mdh Page 56 MOREHEAD STATE UNIVERSITY amp Inbox 0 items need your attention Displaying items for group Administrative Approver Postings 0 PARs 0 Actions 0 Title Type Current State State Owner This is also where you will find your Watch List Fi Watch List 0 items Postings 0 PARs 0 Actions 0 Job Title Type Current State State Owner select the appropriate position by clicking on the job title Inbox 2 items need your attention Displaying items for group Administrative Approver Postings 0 PARs 0 Actions 2 Title Type Current State State Owner Police Telecommunicator Modify Position Description Administrative Approver Administrat
11. you can make a no answer disqualifying See below Available Supplemental Questions Category Any M Keyword Add Category Question E o Dring History Do you have a valid driver s license a en Uncategorized How did you hear about this employment opportunity V Education Do you have a bachelor s degree Possible Answers 1 Yes 2 No When you submit this question you will see that it is now included You can make it a required field to answer and you can make an answer disqualify the applicant Included Supplemental Questions Position Required Category Question Status 1 w Education Do you have a bachelors degree active x Select the question to be able to select the disqualifying action ndicates it is a required field to answer Select No to disqualify the applicant if they do not have a bachelor s degree Revised 04 15 14 mdh Page 30 MOREHEAD STATE UNIVERSITY Included Supplemental Questions rr question Fosition Required Category Question Status 1 Education Do you have a bachelor s degree active Possible Answers Predefined Options Answer Points Disqualifying 1 Yes E 2 No Action Summary Review the summary if everything is correct take action on action Take eee and move to the Administrative Approver If incorrect select edit and make appropriate changes Summary History settings Job Description Edit The Departmental Initiator has the option to
12. Address Search Find a User to assign as a Search Committee Member First Name Last Name Email Address Search Once you have searched select the appropriate name from the list and choose Add Member If the person is the search chair you can indicate that by placing a check in the box beside Make Member Committee Chair before selecting Add Member Revised 04 15 14 mdh Page 72 MOREHEAD STATE UNIVERSITY Select for Search Sandra Bush m_hardin moreheadstate edu Add Member emilee Mombers Phyllis DeHart m hardin moreheadstate edu Add Member Make Member The Committee Chair l OS Select first for Search Chair then Add Member and move forward to the Ranking Criteria Section Select Ranking Criteria The Ranking Criteria Section would be used to weight rank candidates e g application materials interviews references etc Currently this section is not in use however we are anxious to implement soon Next gt gt Select Next gt gt and move forward to the Summary Summary Review the summary and verify all details are correct If details are incorrect select edit at the top of the page and make appropriate changes Select Save Save Select Summary from Editing Posting Menu Editing Posting Pasting Details oupplemental Questions Applicant Documents Posting Documents Guest User oc 6 GC Search Committee in Ranking Criteria
13. Human Resources 3 2097 for assistance Revised 04 15 14 mdh Page 6 OR MOREHEAD STATE UNIVERSITY PeopleAdmin User Manual Section 1 Position Management Revised 04 15 14 mdh Page 7 A MOREHEAD STATE MAU NIVERSITY Log In To log in to Hiring PeopleAdmin go to MyMoreheadState Productivity Hiring PeopleAdmin You will be prompted for your User Name and password These are the same as your single sign on credentials Morehead State University MSU ID Username MSU Password Password Position Management The primary objective in assigning duties and responsibilities to individual positions is to provide the basis for orderly efficient and economical accomplishment of the work of the organization Determining the need for positions the kinds of positions and the number of positions is position management http www doi gov training flert miposmant html Position Management will encompass classifying new positions reclassifying existing positions and making minor modifications in an efficient electronic manner These position descriptions are utilized in both the Applicant Tracking and Performance Management modules Classification Classification means the analysis and identification of a position and placing it in MSU s classification system Class means all positions which are sufficiently similar as to 1 kind or subject matter of work 2 level of difficulty and responsibility an
14. PARs 0 Actions 2 Job Title Type Current State Owner Police Officer Staff Administrative Approver Administrative Approver This is also where you will find your Watch List fi Watch List 0 items Postings 0 PARs 0 Actions 0 Job Title Type Current State State Owner Select the appropriate posting by clicking on the job title ef Inbox 3 items need your attention Displaying items for group Administrative Approver Postings 1 PARs 0 Actions 2 Job Title Type Current State Owner Police Officer staff Administrative Approver Administrative Approver Revised 04 15 14 mdh Page 77 MOREHEAD STATE UNIVERSITY Select History tab and review the comments made Summary History PARs Associated Position Description Take Action On Posting Return to the Summary and review the details Then select The Administrative Approver has the option to Keep working on this posting send to Vice President Return to Return to Hiring Supervisor move to Dept Initiator Return to GA Office To move the request forward the AA should move to the VP If there are issues with the posting request it can be edited by clicking on the blue Edit link at the top of the Job Posing Request under the position title making appropriate changes and clicking the Save button at the top or bottom right hand side of the screen An alternative to editing the Job Posting Request is to return it to the Dep
15. Postings PARS My Profile Help Paula Wing you have 0 messages Departmental Initiator x logout Paula Wing Postings Staff Keyboard Technician Administrative Approver Summary Revised 04 15 14 mdh Page 4 6 Please note that the Applicant Tracking module banner is blue and the Position Management module banner is orange y Inbox PeopleAdmin MOREHEAD STATE UNIVERSITY APPLICANT TRACKING Y Postings PARS My Profile Help Paula Wing you have 0 messages Departmental Initiator x logout Paula Wing Postings Staff Keyboard Technician Administrative Approver Summary Inbox PeopleAdmin CVM MOREHEAD STATE UNIVERSITY Watch List POSITION MANAGEMENT Y Position Descriptions My Profile Help 7 Position Management Definition The primary objective in assigning duties and responsibilities to individual positions is to provide the basis for orderly efficient and economical accomplishment of the work of the organization Determining the need for positions the kinds of positions and the number of positions is position management http www doi gov training flert miposman1 html Position Management will encompass classifying new positions reclassifying existing positions and making minor modifications in an efficient electronic manner These position descriptions are utilized in both the Applicant Tracking and Performance Management modules 8 New Position Classifica
16. a Saved Search Staff Job Applications 2 Items Found Full Application Workflow State Actions m Name Job Title Email Date Internal Documents ee or Hutchinson Academic Departmental Specialist i r Actions v Michelle DiS m hutchinson moreheadstate edu June 07 2012 at 03 25pm Shor Listto Chief Diversity Officer Academic Departmental Specialist E Mollett Ashley mE a mollet moreheadstate edu June 07 2012 at03 32pm Short List to Chief Diversity Officer To take action on applications select one or more applicants by checking the box beside the name Then select the main action button to the right of the above illustration Select Move in Workflow To Change for all applicants choose the dropdown box as illustrated below and select Interview then select Save Changes Revised 04 15 14 mdh Page 91 Change for all applicants Interview o BE Applicant Current State New State Reason Michelle Hutchinson Short List to Chief Diversity Officer Interview zl e Hill Short List to Chief Diversity Officer Interview x Save changes or Cancel This action transitions these applicants back to the Search Chair If the CDO determines that one or more candidates should be added to the short list the CDO will have the Search Chair move those candidates to the workflow state Short List to Chief Diversity Officer so that the CDO can transiti
17. cece se eclectic E E E E A 53 PPO SILOM OC UTNE INS x ha aactetaceseeetat E E E chocanestausou anteedacaceenbatqsoucaiessameucantenanes 54 Posa o WU E E con deaencpiosabere ceasauehceene 54 S pplemental QUESUONS cisnienia ae rina E e taie iai 59 A aa E E E E uence 55 Administrative Approver Actions for Position Managemen cccccccccccsssseeseeeeeeeeeaeeeeeees 56 Vice President Approval Steps for Position Management cc ceeccecccccccceeeeseeeeeeceeeeeaeeeeeees 58 Revised 04 15 14 mdh Page 2 MOREHEAD STATE UNIVERSITY OCE Or TUM CS OWE CCS ee E EE E E E E E 6l PICA Pa E r aasatannccemetceauceatvseloaivieness Error Bookmark not defined To POS IS Roe e E E E EE E E E 63 Supplemental GUCION sssaaa E E E 68 APPIE MDO U INS E E E E E 70 Posting DOCUM NiS eeren ner EAEE E E ETET s 71 ESTU e E E E E E 12 SO O O os E E E E A E T EAO Ul E E E E EE EET EEE E T 73 A eee re eee er 73 Graduate Assistant Office Approval Steps for Job Posting cc cececeseecccceeeeeeeeeeeeeeeeeeeaeas 74 Administrative Approver Approval Steps for Job Posting 2 0 ceecccccccceeceeeeeseeeeeeeeeeaeeeenees 76 Vice President Approval Steps for Job Posting ce eeccccccccccceneeesseeeecccesseeeesseeeccccessueeeesses 79 Unrestricted Restricted Budget Office Approval Steps for Job Posting ccccccecceeeeeeseeeees 81 OTRO Or Toman By CS OU CC ccc ace ea tetas cece cceecieee seen ea aee cance aun ceacuextee nase esu
18. comments made summary History PARs Associated Position Description The Chief Diversity Officer has the option to Keep working on this PAR send to HR Return to Unrestricted Budget Return to Restricted Budget To move the request forward the CDO should select Send to HR If there are any issues with the Personnel Action Request it can be edited by clicking on the blue Edit link at the top of the Personnel Action Request beside the applicant s name making appropriate changes and clicking the Save button at the top or bottom right hand side of the screen An alternative to editing the Personnel Action Request is to return it to Unrestricted Budgets by selecting Return to Unrestricted Budgets or Restricted Budgets by selecting Return to Restricted Budgets whichever is appropriate under the Take Action On PAR button and entering an appropriate comment Revised 04 15 14 mdh Page 108 MOREHEAD STATE UNIVERSITY Please include comments in the comments section Take Action x Send to HR move to Human Resources Ensure that the PAR is added to your watch list Watch list items will Comments optiona be removed when the search is closed C Afffthis par to your watch list Submi LAZE Select Submit A Office of Human Resources Once a PAR is received in Human Resources thus in the Human Resources workflow state it will be forwarded to
19. experiments and maintenance operations will occur at night Working Conditions m 4 Verify the Funding Source Funding Source GL Account Number XX XXXXXXKXX 10 10407000 5070700 XXXXXKXX Fercentage Funded 100 Roster ID Grant Source Earth amp Space Science Salaries amp Wages E Remove Entry Add Funding Source Entry Select Employee Verify that the employee information is correct Revised 04 15 14 mdh Page 27 WAE STATE UNIVERSITY Details First Name Last Name Email MSU ID Default Module Select Supervisor Select Filter these results Position Descriptions Filter these results Select the correct position type Faculty Staff then select Search Search Position Descriptions x eee Position Type Faculty Add Column Add Column Earth amp Space Science Department O M Search Cancel select the correct position for the Supervisor Job Title Associate Professor Geoscience Associate Professor Geology Associate Professor Geology Associate Professor Geology amp Science i Education Assistant Professor Space S cience Astronautical Engineer Assistant Professor Space Science Department Chair Earth amp Space Science Select Revised 04 15 14 mdh Page 28 MOREHEAD STATE UNIVERSITY Position Documents For staff positions Please complete the Job Analysis Question
20. items need your attention Displaying items for group Administrative Approver Postings 0 PARs 0 Actions 2 Title Type Current State State Owner Police Telecommunicator Modify Position Description Administrative Approver Administrative Approver Police Supervisor Sergeant Reclassiication Title Department Change Admin Approver Administrative Approver Select the History tab and review any comments made Summary History PARs Associated Position Description Revised 04 15 14 mdh Page 33 MOREHEAD STATE UNIVERSITY Take Action On Action gt Return to the Summary and review the details Then select Sinn The Administrative Approver has the option to e Keep working on this action e Send to VP move to VP e Return to Departmental Initiator move to Departmental Initiator To move the request forward the AA should move to the VP If there are issues with the position description select Return to Departmental Initiator move to Departmental Initiator bake action a Please include comments in the comments section Send to Vice President move toce President Ensure that the action is added to your watch list Watch list items will be removed when the search is closed Comments optional Select Submit E Add this action to your watch list Submit Cancel A Vice President Approval Steps for Position Management Log in to PeopleAdmin Select Positi
21. management you will always choose the Actions tab wf Inbox 0 items need your attention Displaying items for group Presidents Office Postings 0 PARs 0 Actions 0 Title Type Current State State Owner This is also where you will find your Watch List Revised 04 15 14 mdh Page 37 MOREHEAD STATE UNIVERSITY fi Watch List 0 items Postings 0 PARs 0 Actions 0 Job Title Type Current State State Owner Select the appropriate position by clicking on the job title af Inbox 5 items need your attention Displaying items for group Vice President Postings 3 PARS 1 Actions 1 Title Type Current State State Owner Director Adult Education Staff PAR Vice President Vice President Select the History tab and review the comments made Summary History PARs Associated Position Description Return to the Summary and review the details Then select initia i The President has the option to e Keep working on this action e Send to HR move to Human Resources e Return to Comp move to Compensation To move the request forward the President should select Send to HR Initial Review lf there are issues with the position description select Return to Comp Revised 04 15 14 mdh Page 38 W MOREHEAD STATE UNIVERSITY EE m Please include comments in the naka comments section Send to HR Initial Review mo Human Resources Initial Review Ensu
22. one is there e Enter the Type of Search being requested or ensure the accuracy of the entry e Enter correct Start and End Dates for Posting and mark Open Until Filled if appropriate e Enter those Recruitment Sources being utilized and if received Cost Estimates e Ensure advertisement and Position Description within JPR is consistent e Ensure any Supplemental Questions are job related and if so approve TO CHANGE USER ROLES In the summary go to the Search Committee Section click edit For the chair Select actions View User Select Groups tab If the employee doesn t have the Search Chair or Committee Member User Group assigned select Search Chair or Committee Member whichever is appropriate Assign new group Select the appropriate department for the job posting request Assign to group Take Action Update Status Approve Update Status TO POST THE POSITION If no other changes take action on the posting select Post TO APPROVE APPLICANTS Applications will be transitioned to the search committee and hiring supervisor on a daily basis once an OHR representative has conducted one on one counseling with the Search Chair and Hiring Supervisor The counseling session is done shortly after the position is posted Also Search Guidelines will be emailed to the Search Chair Committee Members and Hiring Supervisor along with other supporting documentation Revised 04 15 14 mdh
23. responsible for the supervision of full time staff members specifically telescope mechanics and employees arranged by contractual agreement telescope operators Mm 4 engineer level It is essential that the Antenna Engineer have extensive experience in systems design development and operation of RF IF and back end receivers data acquisition systems digital and analog circuit development Extensive experience in the design and implementation of these systems Jj is required Revised 04 15 14 mdh Page 26 MOREHEAD STAI UNIVERSIT The Antenna Engineer could potentially hold a z masters degree or Ph D in electrophysics in addition to the electrical engineering Additional Desirable degree Extensive business experience in the Qualifications corporate world is a plus as one of the Missions of the Space Science Center is to Promote small businesses in the region associated with the project The working conditions and responsibilities a will require some lifting of equipment extensive outside work and extensive high work on the telescope structure as the structure is approximately 9 stories tall Physical Requirements will require some lifting of equipment 2 extensive outside work and extensive high work on the telescope structure as the Structure is approximately 3 stories tall The working conditions will also entail on call responsibilities and unusual working hours as Many
24. summary Then continue below lt Revised 04 15 14 mdh Page 73 MOREHEAD STATE UNIVERSITY If the details are correct you are ready to take action on the posting Posting Secretary Specialist DIIS Staff Edit Current Status Draft Take Action On Posting v See how Posting looks to Applicant Position Type Staff Created by Michelle Hutchinson Department International amp Owner Michelle Hutchinson Print Preview Applicant View Interdisciplinary Studies Print Preview The Departmental Initiator has the option to e Keep working on this posting e Send to Graduate Assistant Office e Send to Administrative Approver e Cancel Moving to Graduate Assistant Office or to the Administrative Approver starts the approval process If the position is for a Graduate Assistant the next approver is the Graduate Assistant Office If not move directly to the Administrative Approver Take the appropriate action Please include comments in the Take Action x comments section Move directly to Administrative Ensure that the posting is added to Approver your watch list Watch list items will a i be removed when the search is i closed select Submit W Add this posting to your watch list Submit Cancel ai Graduate Assistant Office Approval Steps for Job Posting Log in to PeopleAdmin Select Applicant Tracking Revised 04 15 14 mdh Page 74 PeopleAdmin
25. the Recruitment Recommendations section For Type of Search enter Internal Local Regional or National Also enter a date in the Anticipated Employment Start Date field if you have one as well as recommended dates for Open Date and Close Date for the Job Posting The Type of Search and dates may have to be amended by OHR to comply with minimum recruitment standards governed by the Equal Opportunity Affirmative Action Plan If the search committee or hiring Supervisor would like the Job Posting to remain posted on the website with no automatic removal date Close Date so applicants can continue to apply check the Open Until Filled box If this selection is made the search committee chair or hiring supervisor will be responsible for notifying OHR when to remove the Job Posting from the website All applications received before the Job Posting is removed from the website need to be fully considered Recrutment Recommendations Type of Search being Requested Please select This field is required Anticipated Employment Start Date for Position Open Date Close Date Open Until Filled Complete the Recommended Posting Advertising Sources section Click Add Recommended Posting Advertising Sources Entry and complete the requested information This is a builder field meaning the button can be clicked repeatedly until all sources are entered If your adver
26. 0 Job Title Type Current State Owner Assistant Professor Education Counseling Faculty Unrestricted Budget Unrestricted Budget Unrestricted Budget Police Officer in Staff Unrestricted Budget Select the History tab and review the comments made summary History PARs Associated Position Description Take Action On Posting Return to the Summary and review the details Then select The Unrestricted Budget Office and the Restricted Budget Office have the same options These options are Keep working on this Posting send to Restricted Budget This is what the Unrestricted Budget Office sees Send to Unrestricted Budget This is what the Restricted Budget Office sees Send to Human Resources Return to VP To move the request laterally to the Restricted Budget Office Unrestricted Budget Office select the appropriate Budget Office To move the request forward select Send to Human Resources If there are issues with the posting request it can be edited by clicking on the blue Edit link at the top of the Job Posing Request under the position title making appropriate changes and clicking the Save button at the top or bottom Revised 04 15 14 mdh Page 82 MOREHEAD STATE UNIVERSITY right hand side of the screen An alternative to editing the Job Posting Request is to return it to the Vice President by selecting Return to Vice President under the Take Action On Posting button and ente
27. A EEE E E E EET E E E 2 SS yc E EE A E A E EE E E E E emanate 28 PPO S On DOC UTNE ING ee E E E E E eceaseadieeearesentncnacts 29 Posna naO E E E 29 Suppe mena MS SOS sree AE E R E E E EE 29 AON U erae AE E E E E E E 31 Administrative Approver Actions for Position Management cccccccccccssseeeseeeeeeeeeaeeeeeees 32 Vice President Approval Steps for Position Management cc ceeccccccccecceeaseeeeeeeeeseeeaaeeeeees 34 Compensation Approval Steps for Position Management ccccccsseesseecceceeeeaeeseseeeeeeeeaaas 36 President Approval Steps for Position Management cccccccsssssseseccceeeeeeaeeseeececeeeeeaeeeeeees 37 RFCS OF Haman Resour ES eener nrn Ea a E EEEE EEES 39 PAR Actions for Reclassification Title Department Change ccccccccsssseeeeeeceeeeeeaaeeeseeeeeees 39 Departmental Initiator PAR Actioms ccccccccccccccsseesssseeecccessaeeesseeecccessssaeesseeeeseeeeesaeesssss 39 Administrative Approver PAR Actions for Position Management ssssseeeeeeeeeeeeees 43 Vice President PAR Approval Steps for Position Management ccccccssssseseeeeeeeeeeeeeeees 45 Unrestricted Restricted Budget PAR Approval Steps for Position Management 47 OPTIC Or Tah CS OUE CCS E E E E T 50 Modificanon of AOS TIO priate caccnecen scnaacoscctccos oduentncsdaundsuseewdaossedddorisuwsbvecsdctede scuusveossctddorsguusvecsscon 50 SS OE sa apace ci eens
28. AD STATE SAUNIVERSITY Select the appropriate position by clicking on the job title ef Inbox 3 items need your attention Displaying items for group Unrestricted Budget Postings 1 PARs 1j Actions 1 Job Title Applicant Name Type Current State State Owner Police Officer Rachel Purple Staff Unrestricted Budget Unrestricted Budget Select the History tab and review the comments made Summary History PARs Associated Position Description The Unrestricted Budget Office and the Restricted Budget Office have the same options These options are Keep working on this PAR send to Restricted Budget This is what the Unrestricted Budget Office sees Send to Unrestricted Budget This is what the Restricted Budget Office sees Send to Chief Diversity Officer Return to VP To move the request laterally to the Restricted Budget Office Unrestricted Budget Office select the appropriate Budget Office To move the request forward select Send to Chief Diversity Officer If there are any issues with the Personnel Action Request it can be edited by clicking on the blue Edit link at the top of the Personnel Action Request beside the applicant s name making appropriate changes and clicking the Save button at the top or bottom right hand side of the screen An alternative to editing the Personnel Action Request is to return it to the Vice President by selecting Return to VP under the Take Action On PAR but
29. Actions from the appropriate report name Faculty or Staff Select Generate Report If no report has ever been generated generate report If reports have been run previously select actions and rerun report How to Filter the Short List Report In Excel Select Sort and Filter Select Filter Filter by Job Posting ID Select appropriate applicants connected with appropriate ID number To Review Specific Applicant Information and to Move Applicants in Workflow Go to Postings Tab and select the appropriate position type either Faculty or Staff Inbox PeopleAdmin Watch List APPLICANT TRACKING v Postings My Profile Help Revised 04 15 14 mdh Page 90 MOREHEAD STATE UNIVERSITY Select the appropriate posting by clicking the job title Job Title Active Applications E Academic Department Specialist AETD 6 Select the Applicants Tab Summary History Applicants Reports Search for the appropriate Workflow State Select More search options then for the applicant workflow state select Short List to Chief Diversity Officer Open Saved Search y Seareh S O Add Column Add Column 7 Draft Applica rkflow St Under Review by HR tiia ai Under Review by Search Chair Search Committee short List to Chief Diversity Officer To review application s select the applicant name and view application Staff Job Applications x
30. Actions tab af Inbox 5 items need your attention Displaying items for group Vice President Postings 3 PARS 1 Actions 1 Title Type Current State Director Adult Education Staff PAR Vice President This is also where you will find your Watch List fi Watch List 0 items State Owner Vice President Postings 0 PARs 0 Actions 0 Job Title Type Current State State Owner select the appropriate position by clicking on the job title ef Inbox 5 items need your attention Displaying items for group Vice President Postings 3 PARs 1 Actions 1 Title Type Current State State Owner Director Adult Education Staff PAR Vice President Vice President Revised 04 15 14 mdh Page 59 MOREHEAD STATE UNIVERSITY Select the History tab and review the comments made Summary History PARs Associated Position Description Return to the Summary and review the details Then select iii The Vice President has the option to e Keep working on this Action e Move to Human Resources move to Human Resources e Return to Administrative Approver move to Administrative Approver To move the request forward the VP should move to Human Resources If there are issues with the position description select Return to Administrative Approver move to Administrative Approver Take Action x Please include comments in the comments section Move to Human Resources move to Human Res
31. EAD STATE UNIVERSITY Select the History tab and review the comments made Summary History PARs Associated Position Description Return to the Summary and review the details Then select iii The Unrestricted Budget Office and the Restricted Budget Office have the same options These options are e Keep working on this Action e Send to Restricted Budget for PAR Completion move to Restricted Budget PAR Completion This is what the Unrestricted Budget Office sees e Send to Unrestricted Budget for PAR Completion move to Unrestricted Budget PAR Completion This is what the Restricted Budget Office sees e Send to HR for PAR Completion move to HR PAR Completion e Return to VP PAR Completion move to VP PAR Completion To move the request laterally to the Restricted Budget Office Unrestricted Budget Office select the appropriate Budget Office To move the request forward select Send to HR for PAR Completion If there are issues with the posting request select Return to VP PAR Completion Please include comments in the comments section Take Action x Send to HR for PAR Completion move Ensure that the action is added to to HR PAR Completi n your watch list Select Submit E Add this action to your watch list Submit Cancel Revised 04 15 14 mdh Page 49 MOREHEAD STATE UNIVERSITY Office of Human Resources OHR ACTIONS An
32. MOREHEAD STATE UNIVERSITY PeopleAdmin User Manual Section 1 Position Management Section 2 Applicant Tracking Appendix Revised 04 15 14 mdh Page 1 W IMOREHEAD STATE UNIVERSITY Table of Contents CHE MC Tal Ui OMIM HOM ivr sccasveeneagaceess EEE E A E EE 4 TU asst cee dos cise cto tse on bee E E sh oazeeeodaceaceucasentncvesiaces 8 POS HOM WAAC 10M 10 ae ecee cease E E E E E E N 8 TASS UIC ANION EET EE E EA E E N S A N TNE 8 UI VS Ow or eases a ng sare E EAT AEE A E A AE EA 12 IP OS BOO Doc me nis sereen a E R Enia eas 13 Poon Ti Ona E E E E EEE 13 S pplemental OU SSONG isecctrncde sesrnsnnesdrcecevseseaiunsdenadersssasensdooscosstieenenedenatersvoesniseleasntoreseriaslte 13 MY cece serene cece see E E EE E E A E 15 Administrative Approver Actions for Position Management ccccccccccesssseeeeeeeeeeeeeaeeeeees 16 Vice President Approval Steps for Position Management cc ceeccccccccecceeesseeeeceeeeeeeaeeeees 18 Compensation Approval Steps for Position Management ccccccesseesseeceeeeeeeeeeeeeeeceeeeeeeaas 20 President Approval Steps for Position Management cccccccsssssssseeeeeeeeeeeeeseeececeeeeeaeeeeeees 21 Office OF UMA KR CSOULCES x2 acncccnacetce seeungatenasacinparscnceanane en EE EE E a EE naa 23 Ro O nen ee ere ener ee eee eee ee ee eee ee eee ee ree 24 Reclassification Title Change or Department Change of a POSitiOn cc eeeeeeeeeeeeeeeeees 24 PET Oy o e
33. OHR Representative will log into PeopleAdmin administrative site Select Position Management Select Position Descriptions Select whether Faculty Faculty Action or Staff Staff Action Select Correct Job Title Review History Review Summary Take Action on Action Select Approved move to Approved Modification of a position Modification of a position would be necessary when minor changes have occurred that do not fit the definition of reclassification Periodic review of the position description could identify the need for a minor change To modify a position description Select Position Management a Inbox PeopleAdmin Watch List POSITION MANAGEMENT Select Position Descriptions tab Staff Staff Actions Position Descriptions Faculty Faculty Actions Your options include Staff Staff Actions Faculty Faculty Actions Please select Staff or Faculty whichever is appropriate for the position description Revised 04 15 14 mdh Page 50 TERE STATI RSIT E UNIVE ITY Select the job title of the position you are modifying by clicking on the job title Staff Job Descriptions Saved Search Staff Job Descriptions 4 tems F Job Title Department E Star Theatre Director Earth amp Space Science E Teles cope Operations Engineer Earth amp Space Science Space Science Antenna Engineer Earth amp Space Science E Grants Specialist EASS Earth amp Space Science
34. Page 84 MOREHEAD STATE UNIVERSITY Log into the PeopleAdmin s Administrative site Go to Applicants tab Filter applicants by selecting More Search Options Select the Under Review by Human Resources Workflow Status Click Search Transition appropriate applicants to Under Review by Search Committee Search Committee Search Chair Actions for Job Posting The Search Committee members and Search Chair will be contacted by OHR when applicants are ready for screening The chair and committee members can view applications by logging into PeopleAdmin Search Chair Committee access to applications Every PeopleAdmin User has a quick access box that is located beside their name at the top of the page Jami Hornbuckle you have 0 messages Administrative Approver g As search chair from the drop down box select search chair applicant workflow and refresh search Chair Applicant Workfow E As a search committee member from the drop down box select Search Committee Member and refresh Search Committee Member BL It is important that each person logging into PeopleAdmin ensures he she has selected the proper role for his her work in the system Roles are important as they provide authorization to perform certain tasks in the system Search Committee Member Review of Applications Go to Postings Tab and select the appropriate position type either Faculty or Staff in
35. Roster D Funding Source 123 Additional Funding Source E Remove Entry Add Additional Funding Source Entry After the PAR is completed select and move forward to the Summary Review the summary and verify all the details are correct If details are incorrect select edit and make appropriate changes 11 7y z Select Save 7 Select PAR Summary from Editing PAR Menu Revised 04 15 14 mdh Page 99 MOREHEAD STATE UNIVERSITY Editing PAR PAR PAR Summary lf the details are correct you are ready to take action on the PAR Staff PAR Ashley Mollett Staff Edit Current Status Departmental Initiator Print Preview The Departmental Initiator has the option to e Keep working on this PAR e Send to Graduate Assistant Office e Send to Administrative Approver e Cancel Moving to Graduate Assistant Office or to the Administrative Approver starts the approval process If the position is for a Graduate Assistant the next approver is the Graduate Assistant Office If the position is not for a Graduate Assistant move directly to the administrative approver Take the appropriate action Take Action x i Please include comments in the Send to Administrative Approver comments section Ensure that the PAR is added to your watch list Watch list items will move to Administrative Approve be removed when the search is closed i Select Submit Submit Cance
36. add information in Special Instructions to Applicants field if needed This is the only field that is editable in this section Select Next to advance in the Job Posting Request Supplemental Questions Supplemental questions can be selected from the established question bank or added if a specific question is not in the bank The answers to supplemental questions can either provide the search committee and or hiring supervisor with additional information used for screening purposes or to automatically rank or disqualify candidates All questions added to a Job Posting must be job related If you want to include Add a question supplemental questions select add a question lf you dont see the question you want to ask you can select Add a new one Can t find the one you want Add a new one _ Possible answers can be open ended or predefined Predefined answers can be used to automatically disqualify an applicant Should you want to establish a disqualifying question it must be marked as a required question by clicking on the question itself Revised 04 15 14 mdh Page 68 MOREHEAD STATE SUNIVERSITY after selected or added and checking disqualifying For ranking purposes points can be used to help you screen for the best qualified candidates Points are also added by clicking on the question and entering point values for each answer For example if the position you are seeking to fill re
37. aesanee ances 83 Search Committee Search Chair Actions for Job Posting cccccccessseeseeceeeeeeeeeeeeeeeeeeeeenaas 85 Search Committee Member Review of Applications ccccccccccccccceesseeeeeeeeeceeaeeasseeeeeees 85 Search Chair KeCSpOns OMCs o ckssy cidicnetececatavacn awciacoeaessassianctwtneddaverstanctiqsietesesaneameecdlseaieiancs 86 CMT IDTV eis 0 CMEC Ci greece aaa sacepsteneeciatod E E O 90 PAULI aun CO MMC CVC a E S 92 Submitting Final Recommendation for Hire cccccccssssssseeceeceeeaeeeseseecceeeesauaeseeeceeeeeeeeeeeeees 93 PAR POC CS Se Sacosca see E nas cascenaceac das E E pager navansee E E E O E 95 Departmental Initiator Hiring Supervisor ssssssssseeerrssssssssserrssssssssseeressssssssereesssssseeeeeres 95 Administra ye ApprOyGT teased aan teceteuesgehdeeanctcuusee di p a aaa etii 101 VCP S C10 e A E E NE E E do reeeecsesavacseaateseneeatee 103 Unrestricted Restricted Budget Offices 0 0 cceeccccccccccsssseeeecececeeseeesesecceeeeeeeaeaeseeeeeeeeeeeaaeeeees 105 Ma Dreri ON Cpa on sateen T E T euediace atieo SE 107 OPAC Om Titania IRC 5 OUNCES e E E R 109 APDE U re caro ee sees ee arian geese cence se sia AE E E A A E T cece teatenasacceseecencens 112 Revised 04 15 14 mdh Page 3 MOREHEAD STATI UNIVERSIT ATE Y General Information 1 Before completing a job posting request look at the job description and ensure that the GL Account Numbers are correct Also
38. art Action New Position Description Job Title i Job Title Organizational Unit Division Academic Affairs Administrative Unit College Science amp Technology Off of Department Applied Engingeering amp Technology Complete the Job Description Section Start Action Start Action Revised 04 15 14 mdh Page 10 MOREHEAD STAT UNIVERSIT Job Description E Y Job Title Lab Manager Job Summary Essential Duties and Responsibilities Other Duties and Responsibilities Organizational Relationships Minimum Requirements Additional Desirable Qualifications Physical Requirements Working Conditions Revised 04 15 14 mdh Page 11 MOREHEAD STATE UNIVERSITY Complete the Funding Source Section Select Add Funding Source Entry then complete the screen Funding Source Add Funding Source Entry Funding Source GL Account Number Percentage Funded GL Account Description E Remove Entry Supervisor select the appropriate supervisor for the position Job Tithe Academic Department Specialist AETD Select Revised 04 15 14 mdh Page 12 MOREHEAD STATE UNIVERSITY Position Documents For staff positions Please attach the completed Job Analysis Questionnaire Attach an organizational chart depicting reporting relationships A memo of justification is optional For faculty positions Please provide a memo of justif
39. artment Initiator by selecting Return to Dept Initiator or Return to GA Office whichever scenario is correct under the Take Action On Posting button and entering an appropriate comment Please include comments in the comments section Take Action x Send to Vice President move to Vice President Ensure that the posting is added to your watch list Watch list items will Comments optiona be removed when the search is j closed Select Submit Submit Cancel EPEE Pe lil Li Ir 2 La Err Wg Revised 04 15 14 mdh Page 78 MOREHEAD STATE UNIVERSITY Vice President Approval Steps for Job Posting Log in to PeopleAdmin Select Applicant Tracking PeopleAdmin Watch List APPLICANT TRACKING The selection defaults to the Home tab and a dashboard is displayed that has three tab options Postings PARs and Actions When working on a job posting select the Postings tab amp Inbox 1 items need your attention Displaying items for group Vice Preside Postings 1 FARS 0 Actions 0 Job Title Type Current State Owner Police Officer Staff Vice President Vice President This is also where you will find your Watch List fi Watch List 0 items Postings 0 PARs 0 Actions 0 Job Title Type Current State State Owner Revised 04 15 14 mdh Page 79 MOREHEAD STATE UNIVERSITY Select the appropriate posting by cl
40. atch List APPLICANT TRACKING r The selection defaults to the Home tab and a dashboard is displayed that has three tab options Postings PARs and Actions Select PARS wf Inbox 2 items need your attention Displaying items for group Vi ser Postings 0 PARS 1 Actions 1 Job Title Applicant Name Type Current State State Owner Police Officer Rachel Purple staff Vice President Vice President select the appropriate position by clicking on the job title Revised 04 15 14 mdh Page 103 WM IMOREHEAD STATE UNIVERSITY ef Inbox 2 items need your attention Displaying items for group Vice President Postings 0 PARS 1 Actions 1 Job Title Applicant Name Type Current State State Owner Police Officer Rachel Purple Staff Vice President Vice President Select the History tab and review the comments made Summary History PARs Associated Position Description The Vice President has the option to Keep working on this PAR Send to Unrestricted Budget Send to Restricted Budget Return to Administrative Approver To move the request forward the VP should select either Send to Unrestricted Budget or Send to Restricted Budget If the position is wholly or partially grant funded it must be forwarded to the Restricted Budget Office Otherwise it should be forwarded to the Unrestricted Budget Office If there are issues with the Personnel Action Request it can be edited b
41. ational Relationships Minimum Requirements Reclassification E Title Change Only E Department Transfer I Division Transfer This field is required Center is a diverse Space Science Program with A a mission that supports the US National Space i Initiative supports fundamental and applied research and promotes economic development through research and design and commercialization of technologies specifically the Space Science Center Mission senior Space Science Antenna Engineer includes Fundamental Research in a analog circuit development Assist with experimental design in astrophysics programs and the implementation of satellite tracking programs The Senior Antenna Engineer will OS also have 75 time and effort devoted to teaching classes 6 hour teaching load or less per semester in satellite telecommunications electronics and data acquisition in both the BE initiatives of the Office of Educational Outreach Will work with physicists in the Department of Physical Sciences to design and Plan new degree programs including a B amp degree in Engineering Physics and ultimately possibly an engineering program that would include degrees in Electrical and Telecommunications Engineering initially mi 4 Morehead State University College of Science 2 and Technology and will report directly to the Director of the Space Science Center The Antenna Engineer will be
42. ay be conveyed in the offer A template exists but every hiring situation is different so it is important to make appropriate modifications on that email If a verbal offer is accepted the employment official will transition the PAR to Offer Accepted for Colleague integration purposes Often the Effective Date of Action will need to be modified since the date initially entered was a guess To change information on the PAR click Edit make changes and save Notify those in the approval line of any changes so the records correspond If the verbal offer is declined the PAR will be cancelled The workflow options available are e Keep working on this PAR e Cancel e Offer Accepted Finally on the employee s effective date of action the PAR will be moved to PAR Approved meaning the individual will be marked as Hired in the PeopleAdmin system It is not moved to this state until the employee begins work since transitioning to this status freezes the data in PeopleAdmin and changes cannot be made There are occasions when individuals change their minds about Revised 04 15 14 mdh Page 110 MOREHEAD STATE UNIVERSITY employment even after a verbal acceptance In this case the PAR would be moved to cancelled The workflow options available are e Keep working on this PAR e Cancel e PAR Approved this moves the PAR to Hired It is important that the frozen data reflect hiring information accurately for
43. box PeopleAdmin Watch List APPLICANT TRACKING v Postings My Profle Help Revised 04 15 14 mdh Page 85 MOREHEAD STATE UNIVERSITY select the appropriate posting by clicking the job title Job Title a Active Applications E Academic Department Specialist AETD 6 Select the Applicants Tab S Summary History Applicants Reports To review an application click on a selected applicant s name or hover over the Actions button on the right hand side corresponding with each applicants name and click on View Application Within the application there may be links to other application materials e g letter of application resume etc if any were required To access them click on the appropriate links Search Chair Responsibilities The Search Chair can view members of the Search Committee by accessing the Job Posting and viewing from the Summary tab Scroll down on this screen until you come to the Search Committee Section Go to Postings Tab and select the appropriate position type either Faculty or Staff Inbox PeopleAdmin Watch List APPLICANT TRACKING y Postings S naei Sema Eo Select the appropriate posting by clicking the job title Job Title Active Applications E Academic Department Specialist AETD 6 select the Summary Tab Summary History Applicants Reports Scroll down to Search Committee Revised 04 15 14 mdh Page 86
44. d 3 the qualification requirements of the work to warrant similar treatment in personnel and pay administration Revised 04 15 14 mdh Page 8 MOREHEAD STATE UNIVERSITY Grade is all classes of positions which although different with respect to kind or subject matter of work are sufficiently equivalent as to 1 level of difficulty and responsibility and 2 level of qualification requirements of the work to warrant their inclusion within one range of rates of basic pay Position is the work consisting of the duties and responsibilities assigned by competent authority for designation of work to complete a function within an organization and to ensure performance by an employee To create a new position description Select Position Management PeopleAdmin POSITION MANAGEMENT select Position Descriptions tab Staff Staff Actions Faculty Position Descriptions Faculty Actions Your options include Staff Staff Actions Faculty Faculty Actions Please select Staff or Faculty whichever is appropriate for the position description Select Create New Position Description Create New Position Description You will see the prompt Choose the Action you would Like to Start Select New Position Description Revised 04 15 14 mdh Page 9 MOREHEAD STA UNIVERS Create New TATE ITY Choose the action you would you like to start Enter the Job Title and St
45. der Review by Search Chair Search Committee short List Candidate to Chief Diversity Officer or Cancel lf moving only one candidate you can move them individually by clicking on the candidate s name to access their application Then Take Action On Job Application select Revised 04 15 14 mdh Page 88 went MOREHEAD STATE SAUNIVERSITY The Search Chair will have the following options Keep working on this Job Application short List Candidates Not Interviewed Not Selected Withdrew Verbally Not Interviewed Phone Inquiry Only Not Selected select Short List Candidates move to Short List to Chief Diversity Officer and then select Submit Take Action x Short List Candidates move to Short List to Chief Diversity Officer After moving each of the Short List Candidates to the Chief Diversity Officer the Search Chair will await approval from the Chief Diversity Officer CDO to proceed with interviews For all other candidates Candidates not selected for interview should be transitioned to the appropriate inactive status for the purpose of ensuring timely notification of non selection n the options above with the exception of Short List Candidates and Keep working on this Job Application all statuses are inactive Upon transitioning an applicant to an inactive status an email will automatically be sent notifying each applicant that he she is no longer under consideration
46. dministrative Approver Postings 0 PARs 0 Actions 2 Title Type Current State State Owner Police Telecommunicator Modify Position Description Administrative Approver Administrative Approver Police Supervisor Sergeant Reclassiication Title Department Change Admin Approver Administrative Approver Select the History tab and review the comments made Summary History PARs Associated Position Description Revised 04 15 14 mdh Page 17 MOREHEAD STATE UNIVERSITY Take Action On Action 1 Return to the Summary and review the details Then select Si The Administrative Approver has the option to e Keep working on this action e Send to Vice President move to Vice President e Return to Hiring Supervisor move to Departmental Initiator To move the request forward the AA should move to the VP If there are issues with the position description select Return to Hiring Supervisor move to Departmental Initiator Take Action x Please include comments in the l l l comments section Send to Vice President move to Vice President i i resident Ensure that the action is added to your watch list 7 Select Submit C Add this action to your watch list Submit Cancel Comments optional Vice President Approval Steps for Position Management Log in to PeopleAdmin Select Position Management Inbox PeopleAdmin Watch List POSITION MANAGEMENT The selec
47. e Cancelled move to cancelled Moving to the Administrative Approver starts the approval process Take the appropriate action Revised 04 15 14 mdh Page 15 MOREHEAD STATE UNIVERSITY e al Please include comments in the comments section Move to Admin Approver move to Admin Approver Ensure that the action is added to your watch list select Submit E Add this action to your watch list Submit Cancel Comments optional Administrative Approver Actions for Position Management Log in to PeopleAdmin Select Position Management Inbox PeopleAdmin Watch List POSITION MANAGEMENT The selection defaults with Home tab selected and a dashboard is displayed that has three tab options Postings PARs and Actions When in position management you will always choose the Actions tab Revised 04 15 14 mdh Page 16 MOREHEAD STATE UNIVERSITY wf Inbox 0 items need your attention Displaying items for group Administrative Approver Postings 0 PARs 0 Actions 0 Auuuunuuuunnanuunmua un Punua Title Type Current State State Owner This is also where you will find your Watch List Fi Watch List 0 items Postings 0 PARs 0 Actions 0 Job Title Type Current State State Owner select the appropriate position by clicking on the job title amp Inbox 2 items need your attention Displaying items for group A
48. e Graduate Assistant Office should Move to Administrative Approver If there are issues with the posting request it can be edited by clicking on the blue Edit link at the top of the Job Posing Request under the position title making appropriate changes and clicking the Save button at the top or bottom right hand side of the screen An alternative to editing the Job Posting Request is to return it to the Department Initiator by selecting Return to Dept Initiator under the Take Action On Posting button and entering an appropriate comment Take Action x Please include comments in the comments section Send to Administrative Approver move to Administrative Apprever Ensure that the posting is added to your watch list Watch list items will be removed when the search is closed Select Submit Comments optional Add this posting to your watch list Submit Cancel Administrative Approver Approval Steps for Job Posting Log in to PeopleAdmin Select Applicant Tracking Revised 04 15 14 mdh Page 76 PeopleAdmin Watch List APPLICANT TRACKING The selection defaults to the Home tab and a dashboard is displayed that has three tab options Postings PARs and Actions When working on a job posting select the Postings tab a Inbox 3 items need your attention Displaying items for group AdpoietetTative Approve Postings 1
49. e Space Science Center is to Promote small businesses in the region associated with the project The working conditions and responsibilities Will require some lifting of equipment extensive outside work and extensive high work on the telescope structure as the structure is approximately 9 stories tall will require some lifting of equipment extensive outside work and extensive high work on the telescope structure as the Structure is approximately 3 stories tall The working conditions will also entail on call responsibilities and unusual working hours as Many experiments and maintenance operations will occur at night Verify the Funding Source Funding Source GL Account Number XX XXXXXXXX naoa Fercentage Funded 10_ 10407000 5070100 100 Roster ID Grant Source Earth amp Space Science Salaries amp Wages E Remove Entry Add Funding Source Entry Select Supervisor Select Filter these results Select the correct position type Faculty Staff then select Search Revised 04 15 14 mdh m 4 Position Descriptions Filter these results Page 53 UNIVERSITY Search Position Descriptions x Search Position Type Staff Add Column Add Column Enrollment Services Department Se Search Cancel select the correct position for the Supervisor E Enrollment Services Administrative specialist E Enroll
50. ement If employees are not seated properly they will not have proper access to the other modules From the view below you can see a couple of things Revised 04 15 14 mdh Page 95 weet MOREHEAD STATE SAUNIVERSITY The Position Description selected will be at the top of the page and is the one that was initially used to create the Job Posting Request Generally this is the correct Position Description to assign to the new or transferring employee However if the Position Description used to create the Job Posting belongs to another employee that is not leaving but is defined the same as for the vacant or soon to be vacant position it is important to correct the earlier error so the new transferring employee is assigned to his her own unique Position Description Again it is important to select a Position Description that is being vacated by an employee via resignation retirement etc ora new one To ensure the correct one is selected review the list toward the bottom of the screen There may be several pages of descriptions so move page to page until you find the selected Position Description designated by a filled radio button beside the Position Description If correct click on the Select Position Description button If the wrong Position Description is marked change the radio button selection and then click on the Select Position Description button Selected Position Description The position Academic De
51. esume 2 Letter Of Application Cover a Letter lf you dont see a specific type of document listed that will be optional or required contact OHR at 3 2097 and it will be added to the listing from which to select When complete select and move forward to the Posting Documents Posting Documents Complete the Posting Documents section Generally this section will be used to upload a recommended advertisement for the vacancy Since faculty Position Descriptions used to initiate the Job Posting Request are generic a recommended advertisement is required Because staff positions have detailed Position Descriptions OHR will draft an advertisement for the hiring unit however a recommended advertisement can be uploaded for a staff vacancy The Budget Authorization and Marketing Plan Posting Documents are default documents in PeopleAdmin and aren t necessary However if the Job Posting is a result of a re organization this is a perfect opportunity to provide specifics for up line and budgetary approvers so there is a clear understanding if a new position will be replacing a former position where funding for the position is coming from etc Any marketing recommendations for the vacancy are appreciated but not required Posting Documents Save lt lt Prev To add a document to the posting hover over the blue Action text link to the right of the document name Documents can be uploaded by browsin
52. g for the document or a document can be written or previously selected Document types that are supported as attachment include doc docx pdf tf rtx txt tiff tif jpeg jpe jpg png xls and xlsx All documents uploaded will be converted to pdf for security PDF conversion must be completed for the document to be valid when applicable Document Type Name Status Actions Budget Authorization Actions Recommended Advertisement Actions Marketing Plan Actions Next gt Select Next gt gt and move on to Guest User Revised 04 15 14 mdh Page 71 MOREHEAD STATE UNIVERSITY Guest User lf you have a Search Committee member who is not an MSU employee please complete this section Guest user credentials are emailed to the Guest User along with a note indicating the Search Chair will be in touch with the Guest User when application materials can be accessed Create Guest User Account To do this select Create Guest User Account The system creates the username and password Guest User Credentials Guest users may view this posting by using these credentials Username Password cificec Update Password Include an email address for each guest user in the box indicated on this screen Select and move forward to the Search Committee Section Search Committee Complete the Search Committee Section Search Committee members can be located by searching on First Name Last Name or Email
53. hair will prepare a formal recommendation for the hiring Supervisor via memorandum or email Submitting Final Recommendation for Hire The Departmental Initiator Hiring Supervisor will make a final determination as to who will be formally recommended for employment by moving the appropriate candidate to Recommended for Hire and then Creating and Submitting a PAR following the steps below Go to Postings Tab and select the appropriate position type either Faculty or Staff Inbox PeopleAdmin Watch List APPLICANT TRACKING M Postings My Profile Help Select the appropriate posting by clicking the job title Job Title Active Applications E Academic Department Specialist AETD 6 Select the Applicants Tab Summary History Applicants Reports Revised 04 15 14 mdh Page 93 MOREHEAD STATE UNIVERSITY Select the appropriate applicant s name as directed by the Search Chair Academic Departmental Specialist d Actions v O Mollett Ashley Diis a mollett moreheadstate edu June 07 2012 at 03 32pm Interview Hover over the orange Take Action on Job Application button Take Action On Job Application You will have the following options Keep working on this job application Recommended for Hire Applicant Declined Offer Not Interviewed Not Selected Interviewed on Campus Not selected Withdrew Verbally After Interview Phone Inquiry Only Not selected Declined Intervie
54. ication Document Type Name Status Actions Organizational Chart Actions Memo Actions Y Job Analysis Questionnaire Actions Y Select Posting Information If any information is special or specific to the applicants which should be included on the Job Posting Request please enter it here Posting Information Special Instructions to Applicants Select Supplemental Questions You have the opportunity to include supplemental questions for applicants to answer If you want to include these supplemental questions select add a question Add a question Revised 04 15 14 mdh Page 13 MOREHEAD STATE UNIVERSITY lf you dont see the question you want to ask you can select Add a new one Can t find the one you want Add a new one gee Possible answers can be open ended or predefined Predefined answers can disqualify an applicant To make a required answer disqualifying click on the question and assign points if desired and or check disqualifying for that action Points can be used to help you screen for the best qualified candidates For example if the position you are seeking to fill requires a bachelor s degree you can select that supplemental question And if you want to eliminate any applicants who do not have a bachelor s degree you can make a no answer disqualifying See below Available Supplemental Questions Category Any Keyword Add Category Question E Driving His
55. ication Default Search 3 Items Found Actions Full Job Application Actions ee Title Email Date Workflow State Internal Documents Lab amp Facilities p Under Review by Search Chair Search Resume Letter of Application Cover Actionsy W Hardin Michelle emailaddress zed zed January 27 2014 at 11 35 AM f Manager Committee Letter r Lab amp Facilities Under Review by Search Chair Search Resume Letter of Application Cover Actionsy iv Garner Stephanie emailaddress zed zed January 27 2014 at 11 52 AM i jai 7 Manager Committee Letter Lab amp Facilities Under Review by Search Chair Search Letter of Application Cover Letter Actionsy Thompson Cindy emailaddress zed zed January 27 2014 at 02 05 PM Manager Committee Resume When the Actions button is selected you will have the following options General Review Screening Question Answers Download Screening Question Answers Export Results Select Move in Workflow Move in Workflow Download Applications as PDF Create Document PDF per Applicant To change for all applicants choose the dropdown box as illustrated below and select Short List Candidate to Chief Diversity Officer then select Save changes Change for all applicants ulate Coe ae ei Officer EA Applicant Current State New State Reason Michelle Hardin Under Review by Search Chair Search Committee Short List Candidate to Chief Diversity Officer stephanie Gamer Un
56. icking on the job title amp Inbox 1 items need your attention Displaying items for group Vice President Postings 1 FARES 0 Actions 0 Job Title Type Current State Owner Posce e Vice President Vice President Select the History tab and review the comments made Summary History PARS Associated Fosition Description Take Action On Posting v Return to the Summary and review the details Then select The Vice President has the option to e Keep working on this posting e Send to Unrestricted Budget e Send to Restricted Budget e Return to Administrative Approver To move the request forward the VP should select either Send to Unrestricted Budget or Send to Restricted Budget If the position is wholly or partially grant funded it must be forwarded to the Restricted Budget Office Otherwise it will be forwarded to the Unrestricted Budget Office If there are issues with the posting request it can be edited by clicking on the blue Edit link at the top of the Job Posing Request under the position title making appropriate changes and clicking the Save button at the top or bottom right hand side of the screen An alternative to editing the Job Posting Request is to return it to the Administrative Approval by selecting Return to Administrative Approver under the Take Action On Posting button and entering an appropriate comment Revised 04 15 14 mdh Page 80 P
57. id salary Current Job Title Current Job Department Current Hourly Rate Salary if currently employed A Recruitment Method Used to Fill Position MOREHEAD STATE UNIVERSIT Lab amp Facilities Manager This will not update the Position Description Po 3F Full Time Professional w This field is required w This field is required E This field is required SOSOCAOOK E4TA a MSU Salary Grade Diagram Po Po Po if this action is an action other than a new hire transfer promotion etc please indicate the current job title of the employee Po ff this action is an action other than a new hire transfer promotion etc please indicate the current job department of the employee Local Vv Revised 04 15 14 mdh MOREHEAD STATE UNIVERSITY Complete the Funding Information Section See sample below Funding Information Is this anew position No l If not previous F incumbent Is this a new position being funded by a former position funded by an eliminated position If being funded by an eliminated position provide eliminated position s title 623 DEPSPEDIIS Verify the Funding Source Section Contact OHR at 3 2097 if this is inaccurate See sample below Funding Source GL Account Number 10 10405000 5010100 Percentage Funded 100 GL Account Description Applied Engineering amp Tech Salaries amp Wages Additional Funding Source
58. ive Approver Police Supervisor Sergeant Reclassiication Title Department Change Admin Approver Administrative Approver Select the History tab and review the comments made Summary History PARs Associated Position Description Revised 04 15 14 mdh Page 57 MOREHEAD STATE UNIVERSITY Take Action On Action gt Return to the Summary and review the details Then select Si The Administrative Approver has the option to e Keep working on this action e Send to Vice President move to Vice President e Return to Hiring Supervisor move to Dept Initiator To move the request forward the AA should move to the VP If there are issues with the position description select Return to Hiring Supervisor move to Dept Initiator Take Action x i Please include comments in the comments section Send to Vice President move to Vice President Ensure that the action is added to your watch list Select Submit Comments optional Submit Cancel Vice President Approval Steps for Position Management Log in to PeopleAdmin Select Position Management Inbox PeopleAdmin Watch List POSITION MANAGEMENT Revised 04 15 14 mdh Page 58 MOREHEAD STATE UNIVERSITY The selection defaults with Home tab selected and a dashboard is displayed that has three tab options Postings PARs and Actions When in position management you will always choose the
59. l MB Revised 04 15 14 mdh Page 100 PLEASE NOTE The PAR will travel through an approval process therefore an offer should not be made until written authorization is received from an OHR representative notifying the hiring supervisor to proceed with the offer Once a verbal offer is accepted all other candidates with the status of Interview should be transitioned to the appropriate inactive status for the purpose of ensuring timely notification of non selection Administrative Approver Log in to PeopleAdmin Select Applicant Tracking PeopleAdmin Watch List APPLICANT TRACKING X The selection defaults to the Home tab and a dashboard is displayed that has three tab options Postings PARs and Actions Select PARS ef Inbox 5 items need your attention Displaying items for group Administrative Approver Postings 0 PARs 1 Actions 4 Job Title Applicant Name Type Current State State Owner Police Officer Rachel Purple Staff Administrative Approver Administrative Approver Revised 04 15 14 mdh Page 101 MOREHEAD STATE UNIVERSITY Select the appropriate position by clicking on the job title ef Inbox 5 items need your attention Displaying items for group Administrative Approver Postings 0 PARS 1 Actions 4 Job Title Applicant Name Type Current State State Owner Police Officer Rachel Purple Staff Administrative Approver Admi
60. l Security Other Last Names Used for Educational Records s Prefix Suffix MSU ID o Street Address Line 1 Street Address Line 2 City g State Zip Code lf living outside of the U S International Address Email Primary Phone Secondary Phone International Phone MSU Position SCHEMA Employee Start Provisional Date Complete the Employment Information Section See sample below displaying as you would see for a staff position A faculty PAR will have a few differences e g question asking if terminal degree is complete CIP Code rather than MSU Salary Grade etc Revised 04 15 14 mdh MOREHEAD STATE UNIVERSITY Michelle Hardin 111 11 1111 Ms mOO00000 115 Venice Drive Clearfield KY 40313 emailaddress zed zed 606 776 6812 606 754 2454 6435 LABMGRAETD Employment Information Job Posting Title Hiring Title Secondary Job Title if appropriate lf the secondary title is faculty rank is applicant being recommended for tenure status EEO Classification Ei Type of Appointment Employment Action Effective Date of Action Ending Date of Action MSU Salary Grade Recommended Hourly Rate Salary Is the requested hourly rate salary above entry level lf yes please provide rational for this request Hours per Week for those paid hourly Annual Contract Hours for those paid hourly Annual Contract Months for those pa
61. lease include comments in the comments section Ensure that the posting is added to your watch list Watch list items will ional be removed when the search is closed Select Submit Unrestricted Budget Comments op E Add this posting to your watch list Submit Cancel A ee eee er SS M a a oa a Unrestricted Restricted Budget Office Approval Steps for Job Posting Log in to PeopleAdmin select Applicant Tracking PeopleAdmin Watch List APPLICANT TRACKING The selection defaults to the Home tab and a dashboard is displayed that has three tab options Postings PARs and Actions When working on a job posting select the Postings tab w amp Inbox 2 items need your attention Displaying items for group Unrest get Postings 2 PARs 0 Actions 0 Job Title Type Current State Owner Assistant Professor Education Counseling Faculty Unrestricted Budget Unrestricted Budget Police Officer Staff Unrestricted Budget Unrestricted Budget Revised 04 15 14 mdh Page 81 MOREHEAD STATE UNIVERSITY This is also where you will find your Watch List Watch List 0 items Postings 0 hinta Title Type Cure rl Sialis iabe Chet Select the appropriate posting by clicking on the job title ef Inbox 2 items need your attention Displaying items for group Unrestricted Budget Postings 2 PARs 0 Actions
62. lease select Effective Date of Action MSU Salary Grade a MSU Salary Grade Current Hourly Rate Salary lf currently employed New Hourly Rate Salary Hours per week For those paid hourly Annual Contract Hours for those paid hourly Annual Contract Months for those paid salary Verify the Funding Source Information Funding Source GL Account Number XX XXXXMERXX 10 65004500 5070100 XXXXXXX Percentage Funded 100 GL Account Description General Sernices Salaries amp Wages E Remove Entry Add Funding Source Entry Select Revised 04 15 14 mdh Page 41 MOREHEAD STATE UNIVERSITY In the Editing Action Menu to the left select Action Summary Editing Action Job Description Employee i Position Documents Action Summary Take Action On Action Select The Department Initiator has the options to e Keep working on this Action e Send to Admin Approver for PAR Completion move to Admin Approver PAR Completion e Return to HR move to Human Resources Take Action x Please include comments in the Send to Admin Approver for PAR comments section Completion move to Admin Approver PAR Completion Ensure that the action is added to Comments optional your watch list Select Submit Submit Cancel Revised 04 15 14 mdh Page 42 UNIVERSITY Administrative Approver PAR Actions for Position Management L
63. ment Services Counselor a Assistant Vice President Enrollment Services Select Position Documents Complete a memo of explanation addressing the modification s If the reporting relationships change attach an organizational chart Document Type Name Status Actions Organizational Chart Actions Y Memo Actions Y Job Analysis Questionnaire Actions Y Select Alksni Posting Information Posting information can be added if needed refer to page 13 for instructions Revised 04 15 14 mdh Page 54 MOREHEAD STATE UNIVERSITY Supplemental Questions Supplemental Questions can be added if needed refer to pages 13 14 for instructions Summary Go to Editing Action and Select Action Summary Editing Action Job Description SUPernisor Position Documents Posting Information supplemental Questions Action Summary Review the summary if everything is correct take action on action Take Action On Action 2 and move to the Administrative Approver If incorrect select edit and make appropriate changes Summary History settings Job Description Edit The Departmental Initiator has the option to e Keep working on this action e Administrative Approver move to Administrative Approver e Cancelled move to Cancelled Moving to the Administrative Approver starts the approval process Take the appropriate action Revised 04 15 14 mdh Page 55
64. naire and attach Attach an organizational chart depicting reporting relationships A memo of justification is optional For faculty positions Please provide a memo of justification Document Type Name Status Actions Organizational Chart Actions Memo Actions Y Job Analysis Questionnaire Actions Y Select Posting Information lf any information is special or specific to the applicants which should be included on the Job Posting Request please enter it here Posting Information Special Instructions to Applicants Select M Supplemental Questions You have the opportunity to include supplemental questions for applicants to answer If you want to include these supplemental questions select add a question Add a question If you don t see the question you want to ask you can select a Can t find the one you want Add a new one Revised 04 15 14 mdh Page 29 MOREHEAD STATE UNIVERSITY Possible answers can be open ended or predefined Predefined answers can disqualify an applicant To make a required answer disqualifying click on the question and assign points if desired and or check disqualifying for that action Points can be used to help you screen for the best qualified candidates For example if the position you are seeking to fill requires a bachelor s degree you can select that supplemental question And if you want to eliminate any applicants who do not have a bachelor s degree
65. ndicate the specific type s of application material s being requested of applicants and that will be used during the screening process The default will be Not Used for each document type in the list From the list select Optional or Required to provide links for the applicant to upload specific materials If Optional is selected the applicant can decide whether or not he she wishes to upload that document If Required is selected an applicant must upload that specific document before his her application will be accepted electronically If the applicant forgets to upload a document for one that is Required he she will receive an error message when applying OHR receives the application when it is completed and all required documents have been uploaded In the example below a Resume is required by the applicant but a Letter of Application is optional This means the applicant can submit a Letter of Application if he she wishes to do so but it will not be required However the Resume is required and therefore an upload for this Resume link must be performed or the application will be electronically rejected Revised 04 15 14 mdh Page 70 MOREHEAD STATE UNIVERSITY Applicant Documents Save lt lt Prev Select the documents to be required with this item and those that may optionally be attached Document types marked Not Used cannot be attached to this item Order Name 1 R
66. nistrative Approver i Select the History tab and review the comments made Summary History FARS Associated Position Description The Administrative Approver has the option to Keep working on this PAR Send to Vice President Return to Graduate Assistant Office Return to Dept Initiator aka Hiring Supervisor To move the request forward the AA should move to the VP If there are issues with the Personnel Action Request it can be edited by clicking on the blue Edit link at the top of the Personnel Action Request beside the applicant s name making appropriate changes and clicking the Save button at the top or bottom right hand side of the screen An alternative to editing the Personnel Action Request is to return it to the Department Initiator by selecting Return to Dept Initiator or to the GA Office by selecting Return to GA Office whichever scenario is correct under the Take Action On PAR button and entering an appropriate comment Revised 04 15 14 mdh Page 102 Take Action x j Please include comments in the comments section Send to Vice President move to Vice President Ensure that the PAR is added to your watch list Watch list items will be removed when the search is closed E Add this par to your watch list Select Submit Submit Cancel Vice President Log in to PeopleAdmin Select Applicant Tracking PeopleAdmin W
67. nsition all remaining applicants in the status of Interview to the appropriate inactive status And once there is a verbal acceptance the Search Chair should transition all remaining applicants in the status of Under Review by Search Committee to the appropriate inactive status It is important to transition carefully as each inactive status corresponds to a tailored email STARTING THE PAR Hold on making an offer of employment until the PAR has cleared the approval path and you ve been notified by OHR to proceed with an offer The final step after transitioning a candidate s application to the status of Recommended for Hire is to initiate a PAR with specific hiring recommendations e g title hourly rate salary probation etc The Department Initiator creates a PAR by clicking on Start Staff PAR This will say Start Faculty PAR for faculty positions Take Action On Job Application View Posting Applied To W Preview Application a Start Staff PAR PAR Process Departmental Initiator Hiring Supervisor The Departmental Initiator will select the correct position description to assign to the new or transferring employee This is very important as each faculty and staff member must have their own unique Position Description for many of this system s functionalities There are several modules in this system related to Applicant Tracking this one Position Management and Performance Manag
68. nts in the Take Action x comments section Send to Unrestricted Budget for PAR Ensure that the action is added to Budget PAR Cox at tion your watch list C o ae FF T 3 u Select Submit E Add this action to your watch list Submit Cancel Unrestricted Restricted Budget PAR Approval Steps for Position Management Log in to PeopleAdmin Select Position Management Inbox PeopleAdmin POSITION MANAGEMENT The selection defaults with Home tab selected and a dashboard is displayed that has three tab options Postings PARs and Actions When in position management you will always choose the Actions tab Revised 04 15 14 mdh Page 47 MOREHEAD STATE UNIVERSITY ef Inbox 1 items need your attention Displaying items for group Unrestricted Budget Postings 1 PARs 0 Actions 0 Title Type Current State This is also where you will find your Watch List fi Watch List 0 items Postings 0 PARs 0 Actions 0 Job Title Type Current State select the appropriate position by clicking on the job title ef Inbox 5 items need your attention Displaying items for group Vice President Postings 3 PARS 1 gions Title Type Director Adult Education Staf PAR Current State Vice President State Owner State Owner State Owner Vice President Revised 04 15 14 mdh Page 48 MOREH
69. obvious reasons as well as for reporting OTHER ACTIVITES OUTSIDE OF PEOPLEADMIN NOTE After the PAR is transitioned to Offer Extended it is important for the Associate Director of Employment and Training to notify several individuals in OHR of the new employee or the transfer demotion or promotion so they can take appropriate action assigned to them e Senior Human Resources Assistant Offer Letter and Attachments Set up User Account in PA and later Transition Posting to Filled when PAR is transitioned to PAR Approved Employment and Training Manager Background Check Senior Human Resources Assistant Log for New Employee Orientation Benefits Manager Benefits Information Payroll Manager and Payroll Associate Payroll Set Up and Benefit Deductions Employment and Records Manager Electronic Personnel Record Set Up e HRIS back up for Electronic Personnel Record Set Up e Associate Director of Human Resources Employment and Training Schedule for Harassment Training Print 2 Hardcopy PARs for Employment and Records Manager and Payroll Manager and mark as Official Revised 04 15 14 mdh Page 111 MOREHEAD STATE UNIVERSITY Appendix PeopleAdmin Workflows Revised 04 15 14 mdh Page 112
70. og in to PeopleAdmin Select Position Management Inbox PeopleAdmin Watch List POSITION MANAGEMENT The selection defaults with Home tab selected and a dashboard is displayed that has three tab options Postings PARs and Actions When in position management you will always choose the Actions tab Inbox 0 items need your attention Displaying items for group Administrative Approver Postings 0 PARs 0 Actions 0 Title Type Current State State Owner This is also where you will find your Watch List FA Watch List 0 items Postings 0 PARs 0 Actions 0 Job Title Type Current State State Owner select the appropriate position by clicking on the job title Revised 04 15 14 mdh Page 43 MOREHEAD STATE UNIVERSITY amp amp Inbox 2 items need your attention Displaying items for group Administrative Approver Postings 0 PARs 0 Actions 2 Title Type Current State State Owner Police Telecommunicator Modify Position Description Administrative Approver Administrative Approver Police Supervisor Sergeant Reclassiication Title Department Change Admin Approver Administrative Approver Select the History tab and review any comments made Summary History PARs Associated Position Description Return to the Summary and review the details Then select iinet The Administrative Approver has the option to e Keep working
71. on Management Inbox PeopleAdmin Watch List POSITION MANAGEMENT Revised 04 15 14 mdh Page 34 MOREHEAD STATE UNIVERSITY The selection defaults with Home tab selected and a dashboard is displayed that has three tab options Postings PARs and Actions When in position management you will always choose the Actions tab af Inbox 5 items need your attention Displaying items for group Vice President Postings 3 PARS 1 Actions 1 Title Type Current State Director Adult Education Staff PAR Vice President This is also where you will find your Watch List fi Watch List 0 items State Owner Vice President Postings 0 PARs 0 Actions 0 Job Title Type Current State State Owner select the appropriate position by clicking on the job title wf Inbox 5 items need your attention Displaying items for group Vice President Pastings 3 PARs 1 Actions 1 Title Type Current State State Owner Director Adult Education staf PAR Vice President Vice President Revised 04 15 14 mdh Page 35 MOREHEAD STATE UNIVERSITY Select the History tab and review the comments made Summary History PARs Associated Position Description Return to the Summary and review the details Then select ee l The Vice President has the option to e Keep working on this action e Send to Comp move to Compensation e Return to Admin Approver move to Admin Approver
72. on the candidates on to the workflow state Interview Authorization to Interview The Search Chair will receive an email returning the applications from the CDO approved for interview The Search Chair will also be able to monitor the status via the applications to ensure those submitted for the short list have moved to the status of Interview Upon candidates receiving this status the Search Chair or other committee member is free to invite approved candidates to campus for interviews Go to Postings Tab and select the appropriate position type either Faculty or Staff Inbox PeopleAdmin Watch List APPLICANT TRACKING v Postings My Profile Help select the appropriate posting by clicking the job title E Academic Department Specialist AETD 6 Select the Applicants Tab Summary History Applicants Reports To refine the search on those applicants with the Interview Status select more search options and select the workflow status Interview Select search Revised 04 15 14 mdh Page 92 MOREHEAD STATE UNIVERSITY Summary History Applicants Reports FARS aa Open Saved Search v Searcy More search options Open Saved Search v Searcy o Add Column acoum e Under Review by Search Chair Search Committee Short List to Chief Diversity Officer Applicant Workflow State Recommended for Hire After reviewing interviewing and reference checking the Search C
73. on this action e Send to VP for PAR Completion move to VP PAR Completion e Return to Dept Initiator PAR Completion move to Dept Initiator PAR Completion To move the request forward the AA should move to the VP If there are issues with the position description select Return to Hiring Supervisor move to Departmental Initiator Revised 04 15 14 mdh Page 44 MOREHEAD STATE UNIVERSITY Take Action x Please include comments in the comments section Ensure that the action is added to your watch list Select Submit Send to VP for PAR Completion to VP Par Completion E Add this action to your watch list Submit Cancel F Vice President PAR Approval Steps for Position Management Log in to PeopleAdmin Select Position Management Inbox PeopleAdmin Watch List POSITION MANAGEMENT The selection defaults with Home tab selected and a dashboard is displayed that has three tab options Postings PARs and Actions When in position management you will always choose the Actions tab ef Inbox 5 items need your attention Displaying items for group Vice President Postings 3 PARs 1 Actions ij Title Type Current State State Owner Director Adult Education Staff PAR Vice President Vice President Revised 04 15 14 mdh Page 45 MOREHEAD STATE UNIVERSITY This is also where you will find your Watch List
74. ources Ensure that the action is added to your watch list Select Submit Submit Cancel Revised 04 15 14 mdh Page 60 Office of Human Resources OHR ACTIONS An OHR Representative will log into PeopleAdmin administrative site e Select Position Management Select Position Descriptions Select whether Faculty Faculty Action or Staff Staff Action Select Correct Job Title Review History Review Summary Take Action on Action Position Modification Approved OHR will notify the Departmental Initiator that the position description has been approved Revised 04 15 14 mdh Page 61 BM IMOREHEAD STATE UNIVERSITY PeopleAdmin User Manual Section 2 Applicant Tracking Revised 04 15 14 mdh Page 62 MOREHEAD Hie TE UNIVERSITY Applicant Tracking Job Posting Requests A job posting request is a request to have a job posted online and for which a department can start actively receiving applications A posting request will go through an approval process before it is actively available online Select Applicant Tracking Inbox PeopleAdmin Watch List APPLICANT TRACKING Select the Posting tab You will select either Faculty or Staff depending on what position you are posting Select either faculty or staff Home Postings PARS Select Create New Posting Create New Posting You are then asked What would you like to use to create thi
75. partmental Specialist DIIS description selected appears here Position Descriptions Open Saved Search Search By clicking on the position title Staff Job Descriptions you can view the position description Use back button after viewing a description to O Saved Search Staff Job Descriptions 2 Items Found select the correct one Selection is done by marking the correct radio button Job Tithe Department Secretary Specialist DUS International amp Interdisciplinary Studies Academic Departmental Specialist DIIS International amp Interdisciplinary Studies Select Position Description To begin the PAR Select Position Description Complete the Candidate Information Section See sample below Some fields will auto populate from the candidate s application or the Job Posting Request Required fields are designated by an asterisk For the Employee Start Provisional Date an entry should be made for any STAFF employee who will be serving on probation The entry should be the recommended effective date of employment Upon PAR approval this date will create a Performance Appraisal form for the employee in the Performance Management Module The supervisor will receive email about establishing accountabilities and goals in that module for the employee s probationary period Revised 04 15 14 mdh Page 96 Required Information Candidate Information PAR First Name Last Name Middle Name Socia
76. position being funded by a former position funded This field is required by an eliminated position lf being funded by an eliminated position provide eliminated position s title MSU Position SCHEMA 645 LABMGRAETD FEO Classification 3F Full Time Professional Job Family 3J Technical i Type of Appointment Please select This field is required a oe Please select This field is required This field determines the fast find button category for applicants r Search Chair EAA A i This field is required For applicant workflow Search Chair s Email i l Peme Loo This field is required Complete the Funding Information section The MSU Salary Grade for staff or CIP Code for faculty will pre populate If you are unsure of the entry level salary for this position click on the link MSU Salary Grade Diagram or contact OHR at 3 2097 Indicate the position s salary range so that it can be displayed on the website and in advertisements If you are unsure of the position s salary range contact OHR at 3 2097 This information will be important to potential applicants as they decide whether or not to apply for positions Revised 04 15 14 mdh Page 65 MOREHEAD STATE UNIVERSITY Funding Information E4TA MSU Salary Grade l MSU Salary Grade Diagram Enter entry to Entry Level Position experienced market Wagel Salary salary range for position eT ak If not Known please Position Wagel Salary
77. quires a bachelor s degree a Supplemental question can be selected that asks each applicant if he she has a bachelor s degree It can also be designated as a disqualifying question by checking the box beside the predefined answer of no See below Available Supplemental Questions Category Any Keyword Add Category Question F Driving History Do you have a valid driver s license ia Uncategorized How did you hear about this employment opportunity IW Education Do you have a bachelors degree Possible Answers 1 Yes 2 No When you submit this question you will see that it is now included You can make it a required question to answer and you can make an answer disqualify the applicant Included Supplemental Questions Add a question Position Required Category Question Status 1 E Education Do you have a bachelors degree active x Select the question to be able to select the disqualifying action Indicates it is a required field to answer Click on the box associated with the No answer to disqualify an applicant that does not possess a bachelor s degree Revised 04 15 14 mdh Page 69 ABAUNIVERSITY Position Required Category Question Status 1 m Education Do you possess a bachelors degree actve 9 Possible Answers Predefined Options Answer Points Disqualifying 1 Yes A 2 No w Select and move on to Applicant Documents Applicant Documents In this section i
78. rces OHR ACTIONS An OHR Representative will log into PeopleAdmin administrative site Select Position Management Select Position Descriptions Select whether Faculty Faculty Action or Staff Staff Action Select Correct Job Title Review History Review Summary Take Action on Action Position Approved OHR will notify the Departmental Initiator that the position description has been approved Revised 04 15 14 mdh Page 23 MOREHEAD STATE UNIVERSITY Reclassification A position should be considered for reclassification when there has been substantial and permanent changes in job duties job complexity and or knowledge and skills required Substative changes also include Title Change Department Transfer and or Division Transfer To reclassify a position description Select Position Management Inbox PeopleAdmin Watch List POSITION MANAGEMENT Staff Select Position Descriptions tab Staff Actions Faculty Position Descriptions Faculty Actions Your options include Staff Staff Actions Faculty Faculty Actions Please select Staff or Faculty whichever is appropriate for the position description Reclassification Title Change or Department Change of a Position Select Position Descriptions tab Staff Staff Actions Faculty Faculty Actions Position Descriptions Select Staff of Faculty depending on the position description you are recla
79. re that the action is added to Comments optional hi Select Submit E Add this action to your watch list Submit Cancel your watch list Office of Human Resources OHR ACTIONS An OHR Representative will log into PeopleAdmin administrative site e Select Position Management Select Position Descriptions Select whether Faculty Faculty Action or Staff Staff Action Select Correct Job Title Review History Review Summary Take Action on Action Send to Dept Initiator for PAR completion Send a memo to Dept Initiator notifying them of PAR initiation completion PAR Actions for Reclassification Title Department Change Departmental Initiator PAR Actions Log in to PeopleAdmin Select Position Management Revised 04 15 14 mdh Page 39 Inbox PeopleAdmin Watch List POSITION MANAGEMENT Y Select Position Descriptions tab Position Descriptions Select either Staff Actions or Faculty Actions whichever is appropriate Review Summary select edit to make necessary changes gt Summary History Settings Job Description Edit Complete the Job Description Section Revised 04 15 14 mdh Page 40 MOREHEAD STAT UNIVERSIT Job Description l Y What is the purpose of this action Reclassification New Job Title General Sericeworker Current Title Current Department EEO Classification TF Full Time Semice Maintenance Type of Appointment P
80. ring an appropriate comment Take Action x Send to Human Resources move te Please include comments in the comments section Human Resources Ensure that the posting is added to Comments opt your watch list Watch list items will ional be removed when the search is j closed Select Submit V This posting is currently in your watch list Uncheck this box to remove it Submit Cancel PA The posting request has now moved to OHR for action Office of Human Resources OHR ACTIONS When a Job Posting Request arrives in OHR all OHR user types will receive an email and a notification in the inbox on the dashboard home tab of PeopleAdmin that a request has been received An OHR Representative will log into PeopleAdmin s administrative site Select Applicant Tracking Select Posting Tab Select whether Faculty or Staff Select Correct Posting Review Posting for Accuracy Ensure the correct Posting Category is selected so the vacancy is properly displayed on MSU s website Verify that a Search Chair has been named Before posting ensure that the Search Chair has the appropriate user role to change User Roles see below Revised 04 15 14 mdh Page 83 Sage MOREHEAD STATE DOA UNIVERSITY e Enter Entry Level and Market Salary if not already listed e Enter the Salary Range if the Hiring Supervisor wants it posted on our MSU s website If not remove the entry in this field if
81. s new posting This is in the form of a prompt Please select Create from Position Description Create New x What would you like to use to create this new i aes Copies in most of the information idin a position description we Revised 04 15 14 mdh Page 63 MOREHEAD STATE UNIVERSITY The results will display positions available in your department Select the correct position by clicking on the appropriate Position Description title link Then select Create Posting from this Position Description NOTE If you are creating a Job Posting for a faculty position and the person you are replacing holds a higher rank than you wish to recruit for contact OHR at 3 2097 so that a new Position Description can be created for the lower rank to be used for recruitment O Create Posting from this Position Description Verify that all organizational details of the new posting are correct Select Create New Posting eg Create New Pasting Cancel Under Posting Details the Job Title SCHEMA EEO Classification and Job Family will be pre populated Complete the remaining fields in this section sample below Revised 04 15 14 mdh Page 64 MOREHEAD STATE UNIVERSITY Required Information Posting Details Job Title Lab amp Facilities Manager Posting Number s this a new position This field is required lf not previous incumbent Is this a new
82. select Modify Position Description Print Prewew Employee View Print Preview Modify Position Description 3 Reclassification Title Department Change select Start at the next prompt Start Modify Position Description Action on Admissions Liaison for School amp Alumni Relations Once it has been started this action will lock the position description from other updates until the action has completed Complete the Job Description Section Make the appropriate modification s in the appropriate area s Revised 04 15 14 mdh Page 51 MOREHEAD STATE UNIVERSITY Job Title Senior Space Science Antenna Engineer Center is a diverse Space Science Program with A a Mission that supports the US National Space Initiative supports fundamental and applied research and promotes economic development Job Summary through research and design and commercialization of technologies specifically the Space Science Center Mission includes Fundamental Research in z C C D analog circuit development Assist with experimental design in astrophysics programs and the implementation of satellite tracking Essential Duties and programs The Senior Antenna Engineer will Responsibilities also have 75 time and effort devoted to teaching classes 6 hour teaching load or less per semester in satellite telecommunications electronics and Hnes ici acy in both the aS initiatives of the Office of Ed
83. select Send to Compensation If there are issues with the position description select Return to Administrative Approver Please include comments in the comments section Take Action x Send to Comp move to Compensation Ensure that the action is added to your watch list Select Submit E Add this action to your watch list Comments optional Submit Cancel Compensation Approval Steps for Position Management OHR ACTIONS An OHR Representative will log into PeopleAdmin administrative site Select Position Management Select Position Descriptions Select whether Faculty Faculty Action or Staff Staff Action Select Correct Job Title Edit position description Complete the Job Description Section Revised 04 15 14 mdh Page 20 MOREHEAD STATE UNIVERSITY Verify Funding Source Section Review History Review Summary Take Action on Action Move to President or return to Vice President President Approval Steps for Position Management Log in to PeopleAdmin Select Position Management Inbox PeopleAdmin Watch List POSITION MANAGEMENT Y The selection defaults with Home tab selected and a dashboard is displayed that has three tab options Postings PARs and Actions When in position management you will always choose the Actions tab Inbox 0 items need your attention y Displaying items for group Presidents Office Postings 0 PARs 0
84. ssifying select the job title of the position you are reclassifying by clicking on the job title Revised 04 15 14 mdh Page 24 MOREHEAD STATE UNIVERSITY Staff Job Descriptions V Saved Search Staff Job Descriptions 4 tems F Job Title Department E Star Theatre Director Earth amp Space Science E Teles cope Operations Engineer Earth amp Space Science Space Science Antenna Engineer Earth amp Space Science E Grants specialist EASS Earth amp Space Science Select Reclassification T itle Department Change sai Print Preview Employee View mee Print Preview Modify Position Description Reclassification Title Deparntment Change select Start at the next prompt Start Reclassification Title Department Change Action on Space Science Antenna Engineer Once tt has been started this action will lock the position description from other updates until the action has completed Complete the Job Description Section Identify the type of change you are making Reclassification Title Change Only Department Transfer Division Transfer you can choose more than one option Make the appropriate change s to the Job Description in this area Selecting one of these options will initiate a PAR action Revised 04 15 14 mdh Page 25 What is the purpose of this action Job Title Job Summary Essential Duties and Responsibilities Other Duties and Responsibilities Organiz
85. take a moment to verify other relevant information i e job responsibilities qualifications SCHEMA salary grade etc If information is incorrect please contact OHR at 3 2097 2 An Administrative Approver is one in your supervisory line that serves just below a Vice President Typically this is a Dean or Director 3 Search Chair Training point Every PeopleAdmin User has a quick access box that is located beside their name at the top of the page Jami Hornbuckle you have 0 messages Administrative Approver i As search chair from the drop down box select search chair applicant workflow and refresh c Search Chair Applicant Workfiow EAI 4 Regarding Job Posting Requests e Each approver should receive an email notifying them that a posting request is ready for approval This will also appear on the dashboard home tab in the inbox e Review of posting details o All approvers have the capability of editing the posting for small items o All approvers can move the request forward one step o All approvers can move the request back one step e All approvers are encouraged to add comments prior to moving the request to the next level e All approvers are encouraged to add posting requests to the watch list 5 Navigation Training Point Use the breadcrumbs to navigate in PeopleAdmin Inbox PeopleAdmin MOREHEAD STATE UNIVERSITY APPLICANT TRACKING Y Breadcrumb Trai
86. tion Procedure 9 Existing Position Reclassification Procedure 10 Classification Definitions e Classification means the analysis and identification of a position and placing it in MSU s classification system e Class means all positions which are sufficiently similar as to 1 kind or subject matter of work 2 level of difficulty and responsibility and 3 the qualification requirements of the work to warrant similar treatment in personnel and pay administration e Grade is all classes of positions which although different with respect to kind or subject matter of work are sufficiently equivalent as to 1 level of difficulty and responsibility and 2 level of qualification requirements of the work to warrant their inclusion within one range of rates of basic pay Revised 04 15 14 mdh Page 5 MOREHEAD STATE UNIVERSITY e Position is the work consisting of the duties and responsibilities assigned by competent authority for designation of work to complete a function within an organization and to ensure performance by an employee 11 Reclassification Definition A position should be considered for reclassification when there has been substantial and permanent changes in job duties job complexity and or knowledge and skills required Substative changes also include Title Change Department Transfer and or Division Transfer 12 PAR Note If a PAR needs to be canceled for any reason please contact the Office of
87. tion defaults with Home tab selected and a dashboard is displayed that has three tab options Postings PARs and Actions When in position management you will always choose the Actions tab Revised 04 15 14 mdh Page 18 MOREHEAD STATE UNIVERSITY a Inbox 5 items need your attention Displaying items for group Vice President Postings 3 PARS 1 Align ij Title Type Current State Director Adult Education Staff PAR Vice President This is also where you will find your Watch List fi Watch List 0 items Postings 0 FARS 0 Actions 0 Job Title Type Current State select the appropriate position by clicking on the job title ef Inbox 5 items need your attention Displaying items for group Vice President Postings 3 PARS 1 Align ij Title Type Current State Director Adult Education Staff PAR Vice President State Owner Vice President State Owner State Owner Vice President Revised 04 15 14 mdh Page 19 MOREHEAD STATE UNIVERSITY Select the History tab and review the comments made Summary History PARs Associated Position Description Return to the Summary and review the details Then select iii The Vice President has the option to e Keep working on this action e Send to Comp move to Compensation e Return to Administrative Approver move to Administrative Approver To move the request forward the VP should
88. tising source isn t listed please notify OHR at 3 2097 Please note that OHR must recruit for positions and operate within an established budget therefore there are limitations on sources actually utilized Please list recommendations in priority order and then an OHR representative will contact the hiring supervisor to discuss the best recruitment sources to utilize especially if numerous recommendations are made Revised 04 15 14 mdh Page 67 MOREHEAD STATE UNIVERSITY Recommended Posting Advertising Sources oo Add Recommended Posting Advertising Sources Entry Verify the information in the Position Details section e g Essential Duties and Responsibilities Minimum Requirements etc to ensure accuracy This information is auto populated and cannot be amended in the Applicant Tracking Module If the description is incorrect click on the Summary tab located on the left hand side Take Action On Posting of the page Select Take Action on Posting and click Cancel Then contact OHR at 3 2097 and have an HR representative correct the appropriate sections If major changes are being requested to the Position Description changes will need to be requested via the Position Management Module and be approved through a workflow process After corrections are made initiate a new Job Posting Request in the Applicant Tracking Module Assuming the information in the Position Details is correct you may
89. ton and entering an appropriate comment Revised 04 15 14 mdh Page 106 MOREHEAD S UNIVERS paws Action as Please include comments in the comments section af a C Hi i ity l l i Ensure that the PAR is added to your watch list Watch list items will be removed when the search is closed TA Select Submit O Add this par to your watch list Submit Cancel The PAR request has now moved to Chief Diversity Officer for action Chief Diversity Officer Log in to PeopleAdmin Select Applicant Tracking PeopleAdmin Watch List APPLICANT TRACKING s The selection defaults to the Home tab and a dashboard is displayed that has three tab options Postings PARs and Actions Select PARS wf Inbox 2 items need your attention Postings 0 PARs 1 Actions 1 Job Title Applicant Name Type Current State State Owner Police Officer Rachel Purple Staff Chief Diversity Officer Chief Diversity Officer select the appropriate position by clicking on the job title Revised 04 15 14 mdh Page 107 MOREHEAD STATE UNIVERSITY amp Inbox 2 items need your attention Displaying items for group Chief Diversity Officer Postings 0 PARs 1 Actions 1 Job Title Applicant Name Type Current State State Owner Police Officer Rachel Purple Staff Chief Diversity Officer Chief Diversity Officer e Select the History tab and review the
90. tory Do you have a valid driver s license e E Uncategorized How did you hear about this employment opportunity W Education Do you have a bachelors degree Possible Answers 1 Yes 2 No When you submit this question you will see that it is now included You can make ita required field to answer and you can make an answer disqualify the applicant included Supplemental Questions Add a question Position Required Category Question Status 1 E Education Do you have a bachelors degree active t NS Select the question to be able to select the disqualifying action Indicates it is a required field to answer Select No to disqualify the applicant if they do not have a bachelor s degree Revised 04 15 14 mdh Page 14 MOREHEAD STATE UNIVERSITY Included Supplemental Questions rr question Fosition Required Category Question Status 1 Education Do you have a bachelor s degree active Possible Answers Predefined Options Answer Points Disqualifying 1 Yes E 2 No Summary Review the summary if everything is correct take action on action Take eee and move to the Administrative Approver If incorrect select edit and make appropriate changes Summary History settings Job Description Edit The Departmental Initiator has the option to e Keep working on this action e Administrative Approver move to the Administrative Approver
91. ucational 2 Outreach Will work with physicists in the Department of Physical Sciences to design and Other Duties and plan new degree programs including a B S Responsibilities degree in Engineering Physics and ultimately possibly an engineering program that would include degrees in Electrical and Telecommunications Engineering initially Mm 4 Morehead State University College of Science and Technology and will report directly to the Director of the Space Science Center The Organizational Antenna Engineer will be responsible for the Relationships supervision of full time staff members specifically telescope mechanics and employees arranged by contractual agreement telescope operators Mm 4 engineer level It is essential that the 2 Antenna Engineer have extensive experience in systems design development and operation of Minimum RF IF and back end receivers data Requirements acquisition systems digital and analog circuit development Extensive experience in the design and implementation of these systems is required Mm 4 Revised 04 15 14 mdh Page 52 Additional Desirable Qualifications Physical Requirements Working Conditions MOREHEAD STAI UNIVERSIT The Antenna Engineer could potentially hold a Masters degree or Ph D in electrophysics in addition to the electrical engineering degree Extensive business experience in the corporate world is a plus as one of the Missions of th
92. uestion contact Restricted Budgets and Hiring Supervisor to confirm the date Revised 04 15 14 mdh Page 109 MOREHEAD STATE UNIVERSITY e Ensure Type of Appointment includes probationary status if one is required Generally a probationary period is required e Make entries to fields that are not complete for reporting purposes e g Type of Search Provisional Date for staff serving a probationary period and should be the same as the Effective Date of Action Hours Per Week Month Contract Months Transfer Information in the FROM fields etc e Itis always good to look at the electronic employee record if the person recommended for a position is already an employee to determine if that individual has a supplemental pay documents in place and how the hiring action will or will not affect that Take appropriate action If the person recommended is part time seasonal or temporary and recommended for a full time position the part time seasonal or temporary assignment will end automatically at the time the full time appointment begins After review and if the hiring request is OK it will be transitioned to Extend Verbal Offer The workflow options available are Keep working on this PAR Cancel Send PAR to Compensation Extend Verbal Offer If the PAR is moved to Extend Verbal Offer an employment official will notify the hiring supervisor via email that an offer can be made and will provide the terms that m
93. w The Departmental Initiator will select Recommended for Hire At the Take Action prompt select Submit Take Action x Recommended for Hire move to Recommended for Hire 7 Submit Cancel For all other candidates All candidates that were interviewed that are definitely out of consideration once a recommendation is made should be transitioned to the appropriate inactive status for the purpose of ensuring timely notification of non selection n the options above with the exception of Short List Candidates and Keep working on this Job Application all Statuses are inactive lf you choose to reserve some candidates for consideration in the event that one or more of the Short List candidates decline offers you may do so by leaving their status as Interview so any of these candidates can be recommended for hire at a later date must be in Interview status to Recommend for Hire If reserve candidates need to be sent forward for Interview from the Under Review by Search Committee follow Revised 04 15 14 mdh Page 94 emt MOREHEAD STATE SAUNIVERSITY the procedures listed above for obtaining Short List approval Leaving applicants in these statuses active status will ensure no email generates to these candidates until it is decided that they should be dispensed into inactive statuses Once there is a verbal acceptance the Department Initiator Hiring Supervisor should tra
94. y clicking on the blue Edit link at the top of the Personnel Action Request beside the applicant s name making appropriate changes and clicking the Save button at the top or bottom right hand side of the screen An alternative to editing the Personnel Action Request is to return it to the Administrative Approver by selecting Return to Administrative Approver under the Take Action On PAR button and entering an appropriate comment Revised 04 15 14 mdh Page 104 MOREHEAD STATE UNIVERSI Take Action x l _ Please include comments in the l _ comments section Send to Unrestricted Budget m Unrestricted Budget Ensure that the PAR is added to your watch list Watch list items will be removed when the search is closed Select Submit Submit Cancel Unrestricted Restricted Budget Offices Log in to PeopleAdmin Select Applicant Tracking PeopleAdmin Watch List APPLICANT TRACKING The selection defaults to the Home tab and a dashboard is displayed that has three tab options Postings PARs and Actions Select PARS wf Inbox 3 items need your attention Displaying items for group Unrestricted Budget Postings 1 PARs 1j Actions 1 Job Title Applicant Name Type Current State State Owner Police Officer Rachel Purple Staff Unrestricted Budget Unrestricted Budget Revised 04 15 14 mdh Page 105 weet MOREHE

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