SAN ANGELO INDEPENDENT SCHOOL
Contents
1. 3 epoxy coated shelves per section factory installed 6 high legs ENERGY STAR UL amp NSF listed 115v 60 1ph 8 5 amps NEMA 5 15P standard 1 year parts and service labor amp 5 yr compressor warranty std MUST receive shipment BEFORE July 1 2010 SERVICE MANUAL REQUIRED from the vendor to whom this item is awarded INSTALLATION AND SET UP will be performed by San Angelo ISD employees Campus San Jacinto Manufacturer amp Model No You Are Bidding Unit Price Total Price Company THIS DOCUMENT MUST BE COMPLETED SIGNED AND RETURNED IN SEALED PROPOSAL PACKAGE San Angelo I S D Equipment 10 9 Page 12 of 22 Smallwares MUST receive shipment BEFORE July 15 2010 Reference Number Qty Pack Item Description Brand amp Product Code Number Your Pack Each Price 7 438 Ea Food Storage Poly Boxes 12x18x6 Approved Camwear 12186P ONLY 438 Ea Food Storage Poly Boxes Flat Lids 12 x 18 Approved Camwear 1218CP ONLY 372 Ea Poly Food Pans Clear Full size 2 2 deep Approved Camwear 12CW 135 Clear ONLY 10 372 Ea Poly Flat Cover Lids Clear Full size Approved Camwear 10CWCH 135 Clear ONLY 11 74 Ea Service Cart Open Design three shelves Shelf size L 24 5 16 x D 15 3 4 x H 11 3 4 polyethylene exterior 4 casters 4 swivel no brake 300 Ib local capacity black KD Approved2. s Name and Title Please Print THIS DOCUMENT MUST BE COMPLETED SIGNED AND RETURNED IN SEALED PROPOSAL PACKAGE San Angelo I S D Equipment 10 9 Page 16 of 22 Certification Regarding Lobbying Applicable to Grants Sub grants Cooperative Agreements and Contracts Exceeding 100 000 in Federal Funds Submission of this certification is a prerequisite for making or entering into this transaction and is imposed by section 1352 Title 31 U S Code This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into Any person who fails to file the required certification shall be subject to a civil penalty of not less than 10 000 and not more than 100 000 for each such failure The undersigned certifies to the best of his or her knowledge and belief that 1 No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency a Member of Congress an officer or employee of congress or an employee of a Member of Congress in connection with the awarding of a Federal contract the making of a Federal grant the making of a Federal loan the entering into a cooperative agreement and the extension continuation renewal amendment or modification of a Federal contract grant loan or cooperative agreement 2 If any funds other than Federal appropri
3. RETURNED IN SEALED PROPOSAL PACKAGE San Angelo I S D Equipment 10 9 Page 10 of 22 Item Qty Item Description 5 1 Refrigerator Reach In Single Section Approved Product Traulsen Model G10011 ONLY Dealer s Choice Refrigerator Reach in One Section self contained refrigeration w Microprocessor control s s front amp full height doors hinging to be left hinge anodized aluminum sides amp interior 3 epoxy coated shelves factory installed 6 high legs ENERGY STAR UL amp NSF listed 115v 60 1ph 7 0 amps NEMA 5 15P standard 1 year parts and service labor amp 5 yr compressor warranty std MUST receive shipment BEFORE July 1 2010 SERVICE MANUAL REQUIRED from the vendor to whom this item is awarded INSTALLATION AND SET UP will be performed by San Angelo ISD employees _Campus Glenmore Manufacturer amp Model No You Are Bidding Unit Price Total Price Company THIS DOCUMENT MUST BE COMPLETED SIGNED AND RETURNED IN SEALED PROPOSAL PACKAGE San Angelo I S D Equipment 10 9 Page 11 of 22 Item Qty Item Description 6 1 Refrigerator Reach In Double Section Approved Product Traulsen Model G20010 ONLY Dealer s Choice Refrigerator Reach in Two Section self contained refrigeration w Microprocessor control s s front amp full height doors hinging to be left right hinge anodized aluminum sides amp interior
4. if known For example Department of Transportation United States Coast Guard Enter the Federal program name or description for the covered Federal action item 1 If known enter the full Catalog of Federal Domestic Assistance CFDA number for grants cooperative agreements loans and loan commitments Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 e g Request for Proposal RFP number Invitation for Proposal IFB number grant announcement number the contract grant or loan award number the application Proposal control number assigned by the Federal agency Include prefixes e g RFP DE 90 001 For a covered Federal action where there has been an award or loan commitment by the Federal agency enter the Federal amount of the award loan commitment for the prime entity identified in item 4 or 5 a Enter the full name address city state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influence the covered Federal action b Enter the full names of the individual s performing services and include full address if different from 10 a Enter Last Name First Name and Middle Initial MI Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity item 4 to the lobbying entity item 10 Indicate whether the payment has been made actual or will be made planned Check all boxes that
5. 22 Signature Page The undersigned affirms that they are duly authorized to execute this contract that this company corporation firm partnership or individual has not prepared this bid in collusion with any other Bidder and that the contents of this bid as to prices terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid COMPANY ADDRESS CITY STATE ZIP CODE TELEPHONE 1 800 FAX E Mail Address Of Bidder BIDDER Signature DATE BIDDER Print Name POSITION WITH COMPANY SIGNATURE OF COMPANY OFFICIAL AUTHORIZING THIS BID COMPANY OFFICIAL Print Name OFFICIAL POSITION THIS DOCUMENT MUST BE COMPLETED SIGNED AND RETURNED IN SEALED PROPOSAL PACKAGE
6. Protection Agency Assistant Administrator of the Enforcement Organization Name Name and Title of Authorized Representative Signature Date THIS DOCUMENT MUST BE COMPLETED SIGNED AND RETURNED IN SEALED PROPOSAL PACKAGE San Angelo I S D Equipment 10 9 Page 15 of 22 Bid Certification As defined by Texas House Bill 602 a nonresident bidder means a bidder whose principal place of business is not in Texas but excludes a contractor whose ultimate parent company or majority owner has its principal place of business in Texas I certify that my company is a resident bidder I certify that my company qualifies as a Nonresident Bidder Note You must furnish the following information Indicate the following information for your Resident State The state your principal place of business is located in A Does your residence state require bidders whose principal place of business is in Texas to underbid bidders whose residence state is the same as yours by a prescribed amount or percentage to receive a comparable contract Residence State means the state in which the principal place of business is located Yes No B What is the amount or percentage or Certification I certify that the above information is correct ___ initials required Company Name Signature of Authorized Company Official Authorized Company Official
7. amp NSF listed 115v 60 1ph 14 9 amps NEMA 5 20P standard 1 year parts and service labor amp 5 yr compressor warranty std MUST receive shipment BEFORE July 1 2010 SERVICE MANUAL REQUIRED from the vendor to whom this item is awarded INSTALLATION AND SET UP will be performed by San Angelo ISD employees _Campus Bonham Bowie San Jacinto Manufacturer amp Model No You Are Bidding Unit Price Total Price Company THIS DOCUMENT MUST BE COMPLETED SIGNED AND RETURNED IN SEALED PROPOSAL PACKAGE San Angelo I S D Equipment 10 9 Page 9 of 22 Item Qty Item Description 4 1 Freezer Reach In Single Section Approved Product Traulsen Model G12010 ONLY Dealer s Choice Freezer Reach in One Section self contained refrigeration w Microprocessor control s s front amp full height doors hinging to be right hinge anodized aluminum sides amp interior 3 epoxy coated shelves factory installed 6 high legs ENERGY STAR UL amp NSF listed 115v 60 1ph 11 3 amps NEMA 5 15P standard 1 year parts and service labor amp 5 yr compressor warranty std MUST receive shipment BEFORE July 1 2010 SERVICE MANUAL REQUIRED from the vendor to whom this item is awarded INSTALLATION AND SET UP will be performed by San Angelo ISD employees _Campus Glenmore Manufacturer amp Model No You Are Bidding Unit Price Total Price Company THIS DOCUMENT MUST BE COMPLETED SIGNED AND
8. apply If this is a material change report enter the cumulative amount of payment made or planned to be made Check the appropriate box es Check all boxes that apply If payment is made through an in kind contribution specify the nature and value of the in kind payment Check the appropriate box es Check all boxes that apply If other specify nature Provide a specific and detailed description of the services that the lobbyist has performed or will be expected to perform and the date s of any services rendered Include all preparatory and related activity not just time spent in actual contact with Federal officials Identify the Federal official s or employee s contacted or the officer s employee s or Member s of Congress that were contacted Check whether or not a SF LLL A Continuation Sheet s is attached The certifying official shall sign and date the form print his her name title and telephone number Public reporting burden for this collection of information is estimated to average 30 minutes per response including time for reviewing instructions searching existing data sources gathering and maintaining the data needed and completing and reviewing the collection of information Send comments regarding the burden estimate or any other aspect of this collection of information including suggestions for reducing this burden to the Office of Management and Budget Paperwork Reduction Project 0348 0046 Washington D C 20
9. items included in the specifications and bid forms issued herein 2 BIDS Bids received after the time and date specified will not be considered and will be returned to the bidder unopened PLEASE complete all blanks for each item number Bids must be submitted in a sealed envelope plainly marked with bidder s name product bid bid number opening date and time Bids received without proper signature will not be accepted The District reserves the right to waive formalities and irregularities and to accept or reject each item separate or as a whole 3 BIDS SHALL BE SUBMITTED ON THESE FORMS Failure to supply all required forms in this packet will prevent the bid from being considered for award Deviations to the General Conditions and or Specifications shall be conspicuously noted in writing by the bidder and shall be included with the bid 4 EVALUATION OF BIDS It is not the policy of the San Angelo LS D to purchase on the basis of low bids alone In evaluating bids submitted the following considerations will be taken into account price quality suitability for the intended use probability of continuous availability vendor s service and date of proposed delivery and placement This bid will be awarded by line item 5 TIE BID In the case of a tie bid between a local company in San Angelo and an out of town company the item will be awarded to the local company A coin toss will determine other tie bids 6 ALTERNATE
10. year parts and labor warranty Exterior dimensions shall not exceed 40 wide by 42 1 2 deep including door handles by 70 high MUST receive shipment BEFORE July 1 2010 SERVICE MANUAL REQUIRED from the vendor to whom this item is awarded INSTALLATION AND SET UP will be performed by San Angelo ISD employees The following units are requested Manuf amp Model No You Are Bidding Item Description Unit Price Total Price 1 each 208 3 PHASE UNIT Campus Bonham 5 each 240 3 PHASE UNIT Campus Austin Glenmore 2 Reagan San Jacinto Company THIS DOCUMENT MUST BE COMPLETED SIGNED AND RETURNED IN SEALED PROPOSAL PACKAGE San Angelo I S D Equipment 10 9 Page 7 of 22 Item Qty Item Description 2 2 CONVECTION OVENS Double Stack Gas Approved Product Vulcan Hart Model VC44GD ONLY Vulcan Model VC44GD Gas Fired Double Convection Ovens Unit shall have stainless steel front top and sides Independently operated s s doors with a handle on each door and double pane windows Unit controls shall include a main power switch a 60 minute timer with audible alarm 8 high s s legs a thermostat that adjusts from 150 to 500 degrees Fahrenheit and an oven cool down switch Ovens shall have two easily accessible oven interior lights eleven position rack guides and five nickel plated racks A two speed 1 2 horsepower oven blower motor shall be supp
11. 503 San Angelo I S D Equipment 10 9 Page 19 of 22 NOTARIZED STATEMENT VALIDATING PROPOSAL CONTENTS NON COLLUSION STATEMENT Vendor shall not prepare this Proposal in collusion with any other Vendors and the contents of this Proposal as to prices terms or conditions may not be communicated by this organization nor by an employee or agent of this organization to any other Vendor or to any other persons engaged in this type of business activity prior to the official Proposal due date However the authorized agent or officer signing this Proposal is not and has not been for six months directly or indirectly concerned in any agreement to control the conditions and or prices of services proposed or has not influenced any person to propose or not purpose thereon I have read the complete Proposal for Equipment Smallwares Bid 10 9 and verify the accuracy of all information contained in the Proposal Authorized Vendor Officer Signature Typed name Date NOTARY PUBLIC Name Date My commission expires on the day of THIS DOCUMENT MUST BE COMPLETED SIGNED AND RETURNED IN SEALED PROPOSAL PACKAGE San Angelo I S D Equipment 10 9 Page 20 of 22 Certification Regarding Texas Family Code As per Section 14 52 of the Texas Family Code added by S B 84 Acts 13 Legislature R S 1993 all Propos alders must complete and submit with the Proposal the following affidavit I the undersigned vendor do hereby acknowle
12. BIDS will be permitted unless otherwise stated If bidding Alternates you must list make model and description of the item specified Alternates must meet or exceed specifications to be acceptable Complete descriptive and illustrated literature covering the items you propose to bid as an alternate is to accompany your bid 7 SPECIFICATIONS have been developed by the District to show minimal standards as to the usage materials and contents based on our needs 8 PACKAGING All items must be securely packed in uniform containers adequately marked as to content and must be delivered without damage or breakage Open containers will not be accepted No charge will be allowed for cases boxes etc or for freight expense or cartage No empty cases or boxes will be returned to the vendor however such containers may be removed by the bidder at his own expense San Angelo I S D Equipment 10 9 Page 3 of 22 9 10 11 12 13 14 15 16 QUANTITIES REQUIRED are substantially correct The District reserves the right to purchase additional quantities above that stated at the same unit price unless otherwise specified by the bidder DELIVERIES required in this bid shall be a drop shipment freight prepaid F O B destination 305 Baker San Angelo Texas Bid prices shall include all freight and delivery charges All deliveries must be prescheduled with the Food Service Office Deliveries will be accepted between the hour
13. Camwear BC331KD ONLY 12 Ea Bun Pan Rack Pan Rack mobile full height open sides with slides for 18 x26 pans slides approximately 3 centers all welded aluminum construction end loading 4 5 platform casters NSF Lifetime warranty against rust amp corrosion 5 year construction warranty standard Assembled units 5 platform type casters std CL B Caster Lock for 5 platform caster pair Approved New Age Industrial Model 1331 ONLY Campus Lee Austin 2 Belaire Fannin Glenmore McGill San Jacinto Santa Rita Company THIS DOCUMENT MUST BE COMPLETED SIGNED AND RETURNED IN SEALED PROPOSAL PACKAGE San Angelo I S D Equipment 10 9 Page 13 of 22 Felony Conviction Notice Senate Bill 1 passed by the State of Texas Legislators Section 44 034 Notification of Criminal History Subsection a states a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or owner or operator of the business entity has been convicted of a felony The notice must include a general description of the conduct resulting in the conviction of a felony Subsection b states a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection a or misrepresented the conduct
14. SAN ANGELO INDEPENDENT SCHOOL DISTRICT FOOD SERVICE DEPARTMENT Kim Carter Director 305 Baker San Angelo Texas 76903 7030 Phone 325 659 3615 Fax 325 658 4353 Equipment Smallwares Bid 10 9 April 21 2010 Dear Bidders The San Angelo Independent School District will receive sealed bid proposals on Equipment and Smallwares for the 2009 10 school year All bids will be received until 11 00 AM Wednesday May 5 2010 Any proposal received after that time and date will be returned unopened and not considered The District invites bidders to be present at the bid opening Please mail or deliver all bids to Kim Carter Food Service Director San Angelo Independent School District 305 Baker San Angelo Texas 76903 Please mark your envelope as follows SEALED BIDS EQUIPMENT SMALLWARES OPEN 11 00 A M May 5 2010 All bids must be submitted on the Bid Sheet provided The District reserves the right to reject any bid and or all bids To make awards as they may appear to be advantageous to the District and to waive all formalities in bidding The District will not accept bids without proper signature Your proposal will be appreciated Sincerely Kim Carter Food Service Director San Angelo I S D Equipment 10 9 Page 2 of 22 General Conditions for Equipment 1 APPLICABILITY These conditions are applicable and form a part of the contract documents for each purchase order and a part of the terms of each purchase order for
15. ated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency a Member of Congress an officer or employee of congress or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement the undersigned shall complete and submit Standard Form LLL disclosure Form to Report Lobbying in accordance with its instructions 3 The undersigned shall require that the language of this certification be included in the award documents for all covered sub awards exceeding 100 000 in Federal funds at all appropriate tiers and that all sub recipients shall certify and disclose accordingly Name Address of Organization Name Title of Submitting Official Signature Date THIS DOCUMENT MUST BE COMPLETED SIGNED AND RETURNED IN SEALED PROPOSAL PACKAGE San Angelo I S D Equipment 10 9 Page 17 of 22 Disclosure of Lobbying Activities Complete this form to disclose lobbying activities pursuant to 31 U S C 1352 See next page for public burden disclosure OMB 1 Type of Federal Action a a contract b grant c cooperative agreement d loan e loan guarantee f loan insurance 4 Name and Address of Reporting Entity L Subawardee Tier if known C Prime Congressional District if known 6 Federal Department Agency 2 Status of Federal Action a bid offer application b initial award c post a
16. dge that NO sole proprietor partner majority shareholder of a corporation or an owner of 10 or more of another business entity is 30 days or more delinquent in paying child support under a court order or a written repayment agreement I understand that under this is a sole proprietorship partnership corporation or other entity in which a sole proprietor partner majority shareholder or a corporation or an owner of 10 or more of another entity is 30 days or more delinquent in paying child support under a court order or a written repayment agreement is NOT eligible to Proposal or receive a state contract Organization Name Address Printed Name and Title of Authorized Representative Signature Date THIS DOCUMENT MUST BE COMPLETED SIGNED AND RETURNED IN SEALED PROPOSAL PACKAGE San Angelo I S D Equipment 10 9 Page 21 of 22 U S Department of Agriculture Certification Regarding Debarment Suspension Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549 Debarment and Suspension 7 CFR Part 3017 Section 3017 510 Participants responsibilities The regulations were published as Part IV of the January 30 1989 Federal Register pages 4722 4733 Copies of the regulations may be obtained by contacting the Department of Agriculture agency with which this transaction originated Before completing certification r
17. ead attached instructions 1 The prospective lower tier participant certified by submission of this proposal that neither it nor its principals is presently debarred suspended proposed for debarment declared ineligible or voluntarily excluded from participation in this transaction by any Federal department or agency 2 Where the prospective lower tier participant is unable to certify to any of the statement sin this certification such prospective participant shall attach an explanation to this proposal Organization Name PR Award Number or Project Name Name and Title of Authorized Representative Signature Date Instructions for Suspension Debarment Certification Statement 1 By signing and dating the certification statement the bidder certifies that neither it nor any or its principals e g key employees has been proposed for debarment debarred or suspended by a federal agency on the date signed 2 The prospective bidder shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective bidder learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances 3 Federal and State penalties exist for vendors and districts that knowingly enter into contracts with suspended debarred persons THIS DOCUMENT MUST BE COMPLETED SIGNED AND RETURNED IN SEALED PROPOSAL PACKAGE San Angelo I S D Equipment 10 9 Page 22 of
18. g Texas Family Code U S Department of Agriculture Debarment Statement E E Wins Neca disc teat Gat ea Signature Sheet Company Signature Printed Name Date Mandatory Forms for Bid Acceptance Failure to Complete Sign amp Return Will Result In Rejection of Bid Return pages 5 thru 22 San Angelo I S D Equipment 10 9 Page 6 of 22 SAN ANGELO INDEPENDENT SCHOOL DISTRICT FOOD SERVICE DEPARTMENT Kim Carter Director 305 Baker San Angelo Texas 76903 7030 Phone 915 659 3615 Fax 915 658 4353 Equipment Smallwares BID 10 9 Equipment Item Qty Item Description CONVECTION OVENS Double Stack Electric Approved Product Vulcan Hart Model VC44ED ONLY Vulcan VC44ED Electric Double stacked Standard depth Convection Ovens Unit shall have stainless steel front top and sides s s doors with windows Unit controls shall include a main power switch a 60 minute timer with audible alarm 8 high s s legs a thermostat that adjusts from 150 to 500 degrees Fahrenheit and an oven cool down switch Unit shall have independently operating doors with a handle on each door Ovens shall have two easily accessible oven interior lights eleven position rack guides and five nickel plated racks Ovens shall each have a two speed 1 2 horsepower oven blower motor Each section shall be heated by electric solid sheath elements rated at 12 KW Unit shall be UL and NSF listed and shall carry a one
19. isclosure is required pursuant to 31 U S C 1352 This information will be reported to the congress semiannually and will be available for public inspection Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than 10 000 and not more than 100 000 for each such failure Federal Use Only 0348 0046 Signature Print Name Title Telephone No Authorized for Local Reproduction Standard From LLL THIS DOCUMENT MUST BE COMPLETED SIGNED AND RETURNED IN SEALED PROPOSAL PACKAGE San Angelo I S D Equipment 10 9 Page 18 of 22 Procurement Instructions for Completion of SF LLL Disclosure of Lobbying Activities This disclosure form shall be completed by the reporting entity whether sub awardee or prime Federal recipient at the initiation or receipt of a covered Federal action or a material change to a previous filing pursuant to title 31 U S C section 1352 The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with a covered Federal action Use the SF LLL A Continuation Sheet for additional information if the space on the form is inadequate Complete all items that apply for both the initial filing and material change report Refer t
20. lied on each oven Each oven burner shall be 44 000 BTU hr with a total BTU hr input of 88 000 Ovens shall each have an electronic ignition system Unit shall have a 120 volt 60Hz single phase power supply with 6 cord and plug Unit shall be equipped with 34 rear gas connection with combination gas pressure regulator and safety solenoid system Unit shall be CSA design certified and NSF listed and shall carry a one year parts and labor warranty Exterior dimensions shall not exceed 40 wide by 41 12 deep including door handles by 62 high MUST receive shipment BEFORE July 1 2010 SERVICE MANUAL REQUIRED from the vendor to whom this item is awarded INSTALLATION AND SET UP will be performed by San Angelo ISD employees __Campus Alta Loma Bowie Manufacturer amp Model No You Are Bidding Unit Price Total Price Company THIS DOCUMENT MUST BE COMPLETED SIGNED AND RETURNED IN SEALED PROPOSAL PACKAGE San Angelo I S D Equipment 10 9 Page 8 of 22 Item Qty Item Description 3 3 Freezer Reach In Two Section Approved Product Traulsen Model G22010 ONLY Dealer s Choice Freezer Reach in Two Section self contained refrigeration w Microprocessor control s s front amp full height doors hinging to be left right hinge anodized aluminum sides amp interior 3 epoxy coated shelves per section factory installed 6 high legs ENERGY STAR UL
21. o the implementing guidance published by the Office of Management and Budget for additional information 10 11 12 13 14 15 16 Identify the type of covered Federal action for which lobbying activity is and or has been secured to influence the outcome of a covered Federal Action Identify the status of the covered Federal Action Identify the appropriate classification of this report If this is a follow up report caused by a material change to the information previously reported enter the year and quarter in which the change occurred Enter the date of the last previously submitted report by this reporting entity for this covered Federal Action Enter the full name address city state and zip code of the reporting entity Include Congressional District if known Check the appropriate classification of the reporting entity that designates if it is or expects to be a prime or sub award recipient Identify the tier of the sub awardee e g the first sub awardee of the prime is the 1 tier Sub awards include but are not limited to subcontracts sub grants and contract awards under grants If the organization filing the report in item 4 checks Sub awardee then enter the full name address city state and zip code of the prime Federal recipient Include Congressional District if known Enter the name of the Federal Agency making the award or loan commitment Include at least one organizational level below agency name
22. ommerce Bidder shall provide and maintain during the life of this agreement insurance acceptable to the SAISD for Workman s Compensation Insurance Public Liability and Property Damage Insurance Products Liability Insurance WARRANTY CONDITIONS for all Food Service equipment specified in this bid shall be fully guaranteed parts and labor for a minimum period of one year from the date of delivery and or acceptance of work or equipment INVOICES shall have all items received listed Invoices will be verified and signed by the receiving department STATEMENTS are to be mailed monthly to San Angelo Independent School District Food Service Department 305 Baker San Angelo Texas 76903 7030 TAX EXEMPT No charge will be allowed for Federal State or City taxes for which the Board of Education is exempt The price bid shall be net and shall not include the amount of any such tax Exemption certificate if required will be furnished on forms provided by the vendor FAX BIDS or EMAILED BIDS Will not be accepted FELONY CONVICTION NOTICE must be completed and returned with this bid BUY AMERICAN PROVISION Schools and institutions participating in the NSLP and SBP are required by law to use school foodservice funds to the maximum extent practicable to buy domestic commodities or products for meals served under these programs A domestic commodity or product is defined as one that is either produced in the U S or is processed in
23. resulting in the conviction The district must compensate the person or business entity for services performed before the termination of the contract I the undersigned agent for the firm named below certify that the information concerning notification of felony conviction has been reviewed by me and the following information furnished is true to the best of my knowledge My firm is a publicly held corporation therefore this reporting requirement is not applicable My firm is not owned or operated by anyone who has been convicted of a felony My firm is owned or operated by the following individual s who has have been convicted of a felony Company Name Signature of Authorized Company Official Authorized Company Official s Name and Title Please Print THIS DOCUMENT MUST BE COMPLETED SIGNED AND RETURNED IN SEALED PROPOSAL PACKAGE San Angelo I S D Equipment 10 9 Page 14 of 22 Compliance with Clean Air and Water Act I the vendor am in compliance with all applicable standards orders or regulations issued pursuant to the Clean Air Act of 1970 as Amended 42 U S C 1857 h Section 508 of the Clean Water Act as amended 33 U S C 1368 Executive Order 117389 and Environmental Protection Agency Regulation 40 CFR Part 15 as required under OMB Circular A 102 Attachment O Paragraph 14 1 regarding reporting violations to the grantor agency and to the United States Environment
24. s bid may be found after the School Board approval on the SAISD website http www saisd org Departments Food 20Services bids asp Purchase Orders will be issued to companies awarded the bid per item Number of Purchase Orders will be determined by scheduled delivery of products VENDORS WHO DO NOT BID are requested to notify the San Angelo Independent School District Food Service Department in writing if they wish to receive future bids Failure to do so may result in their being deleted from our vendor list CONTRACTS except those of 10 000 or less awarded by School Food Authorities shall include a provision to the effect that the State agency or School Food Authority the Department the Comptroller General of the United States or any of their duly authorized representatives shall have access to any books documents papers and records of the contractor which are directly pertinent to the Program for the purpose of making audits examination excerpts and transcriptions San Angelo I S D Equipment 10 9 Page 4 of 22 17 18 19 20 213 22 23 24 25 26 FEDERAL FOOD DRUG AND COSMETIC ACT COMPLIANCE Bidder hereby agrees that the detergents and equipment proposed to be furnished by the bidder are not adulterated or misbranded within the meaning of the Federal Food Drug and Cosmetic Act or is an article which may not under the provisions of Section 404 or 505 of the Act be introduced into interstate c
25. s of 8 00 AM and 2 00 PM Bulk materials are to be placed on pallets on the receiving platform as directed by the receiving clerk All products MUST BE delivered on a 40 x 48 standard wood pallet Pallets are exchangeable if desired If a supplier fails to ship on pallets 10 will be deducted from the invoice amount to cover handling charges OR the shipment will be refused Deliver Equipment items by July 1 2010 Deliver Smallware items by July 15 2010 NONPERFORMANCE OF CONTRACT The District reserves the right to cancel the entire contract with a ten 10 day notice in the event a any item is not delivered according to the specifications and or bid price b delivery is not made within the specified time period c product quality is not acceptable RIGHT TO REMEDY Failure to notify SAISD Food Service Office of deviations in schedules or quantities will allow SAISD the option to purchase product from another source If a company defaults on any item the item will be awarded to the next lowest bidder meeting specifications Any increases in prices that are incurred by SAISD to secure these products may be charged to the defaulting company that received the original bid award CONTRACTS FOR PURCHASE will be put into effect by a purchase order s executed by the Food Service Director after bids have been awarded This bid will be submitted to the School Board on May 17 2010 Purchase Orders will be mailed thereafter A summary of thi
26. the U S substantially using agricultural commodities that are produced in the U S The term substantially means that over 51 percent of the final processed product consists of agricultural commodities that were grown domestically Therefore when school foodservice funds are used to acquire foods schools and institutions must ensure that the items are in compliance with this requirement EQUAL EMPLOYMENT OPPORTUNITY In accordance with Federal law and U S Department of Agriculture policy this institution is prohibited from discriminating on the basis of race color national origin sex age or disability To file a complaint of discrimination write USDA Director Office of Civil Rights 1400 Independence Avenue SW Washington D C 20250 9410 or call 800 795 3272 or 202 720 6382 TTY USDA is an equal opportunity provider and employer QUESTIONS concerning this bid shall be addressed to the Food Service Director San Angelo Independent School District San Angelo I S D Equipment 10 9 Page 5 of 22 SAN ANGELO INDEPENDENT SCHOOL DISTRICT FOOD SERVICE DEPARTMENT Kim Carter Director 305 Baker San Angelo Texas 76903 7030 Phone 325 659 3615 Fax 325 658 4353 EQUIPMENT SMALLWARES Bid 10 9 Forms Checklist Felony Conviction Notice Compliance with Clean Air and Water Act Bid Certification Certification Regarding Lobbying Disclosure of Lobbying Activities Procurement Notarized Statement Certification Regardin
27. ward Approved by 3 Report Type o a initial filing b material change For Material Change Only 5 If Reporting Entity in No 4 is Subawardee Enter Name and Address of Prime Congressional District if known 7 Federal Program Name Description CFDA Number if applicable 8 Federal Action Number if known 9 Award Amount if known 10 a Name and Address of Lobbying Entity if individual last name first name MI 11 Amount of Payment check all that apply actual planned 12 Form of Payment check all that apply a cash b in kind specify nature value b Individuals Performing Services including address if different from No 10a last name first name MI 13 Type of Payment check all that apply a retainer b one time fee c commission d contingent fee e deferred f other specify 14 Brief Description of Services Performed or to be Performed and Date s of Service including officer s employee s or Member s contacted for Payment Indicated in Item 11 attach Continu tion Sheet s SF LLL A if necessary 15 Continuation Sheet s SF LLL A attached Yes No 16 Information requested through this form is authorized by article 31 U S C section 1352 This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into This d
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