Atlanta Pet Fair 2015
Contents
1. GA 30354 If you are shipping a crate tub or other large item they will not fit into the freight elevator and will need to be moved into the building by the exhibitor or Cherry Convention Services If you are shipping to APF through Cherry Convention Services shipment must be shipped to arrive by February 23 to avoid off target charges and be addressed as follows Name of Company Booth ___ Atlanta Pet Fair C O Cherry Convention Services 3866 Oakcliff Industrial Court Atlanta GA 30340 Shipping information can be found in the Cherry Convention Services portion of the Exhibitor Service Kit SHOW PROGRAM ADS See Pet Product News Ad Sell Sheet in Show Management portion of this Exhibitor Service Kit Produced by World Pet Association Inc Producers of America s Family Pet Expo m SuperZoo Atlanta Pet Fair and Aquatic Experience 135 W Lemon Avenue Monrovia California 91016 Telephone 626 447 2222 Fax 626 447 8350 SHOW SPECIALS See information in Show Management portion of this Exhibitor Service Kit SMOKING POLICY Smoking is NOT permitted inside any part of the hotel SOLICITATION POLICY Solicitation by non exhibiting companies is strictly against our rules and will not be tolerated We ask that if you are bothered by a solicitor or see someone else being bothered by a solicitor please call the Atlanta Pet Fair information number 626 840 0222 immediately so that we can take care of this situation2. see Booth Set Up Diagram These signs may NOT be affixed with tape pins etc Please pick up S hooks from the Cherry service desk or show registration There is no charge for these hooks and it is the only way signage may be hung from the pipe drape BOOTHS Standard booth includes 8 high draped back panel 36 high draped side rails and company ID sign You may also order 1 6 x 18 table with table cloth 2 folding chairs and a trash can for each 8 of space at no additional charge You will only be provided with these additional furnishings if you order ahead of time see Exhibitor Service Kit for order form Any additional booth furnishings must be ordered through Cherry Convention Services see their portion of the Exhibitor Service Kit No part of any booth shall project as to obstruct the view of adjacent booths All displays materials demonstrations must be kept within the confines of your assigned booth space No booth display or its contents may exceed height limitations as outlined in the Exhibitor Service Manual Raw wood cardboard or similar material for wings to booths must be covered or painted if they are visible to adjacent booths Packing unpacking and assembly of exhibits shall be done only in designated areas and in conformity with directions of Show Management All materials used in the construction of the booth and all decorative materials within exhibitor booths must be non combustible or made flam
3. to any of its officers agents employees or contractors whether attributable to accident fire theft or any other cause whatsoever While the exhibition may provide security guards it is solely done as an accommodation to Exhibitors The Exhibitor expressly agrees to save and hold harmless Atlanta Pet Fair and WPA their management agents and employees from any and all claims liabilities and losses for injury to persons or animals including death or damage to property arising in connection with Exhibitor s use of the exhibit space except such losses as may be the result of the sole negligence of Atlanta Pet Fair or WPA LOCATION Hilton Atlanta Airport 1031 Virginia Avenue Atlanta GA 30354 Local Phone 404 767 9000 Fax 404 767 0844 www atlantaairport hilton com LOST amp FOUND Lost amp found will be located at Atlanta Pet Fair Information Desk on the main level across from the hotel concierge MARTA The MARTA is a light rail system that operates throughout the city of Atlanta The closest MARTA station is located at Hartsfield Jackson Atlanta International Airport via our complimentary shuttle vans Trains Frequency Monday Friday 5 am 1 am Peak Hours 6 9 am amp 3 7 pm Trains run every 10 min Midday Service Trains run every 20 minutes Weekend amp Holidays 5 am 12 30 am Trains run every 20 minutes Train operates every 5 minutes from Lindbergh Station to the Airport Trains may operate as freque
4. will have this fee added to their room charge Non hotel guests will pick up a parking ticket at show registration They will show this ticket when leaving the parking lot and be charged a discounted parking fee of 3 00 The hotel also offers valet parking at a rate of 14 00 per day Exhibitors are asked to use the off site parking lot so that more on site parking is available for buyers Produced by World Pet Association Inc Producers of America s Family Pet Expo m SuperZoo Atlanta Pet Fair and Aquatic Experience 135 W Lemon Avenue Monrovia California 91016 Telephone 626 447 2222 Fax 626 447 8350 PARKING OVERSIZED VEHICLES You may reserve an oversized parking space for the purpose of restocking for 30 00 per night with room reservation at the Hilton Atlanta Airport A surcharge of 30 00 per night will be added if no guest room is reserved at the Hilton Atlanta Airport These parking spaces will be assigned and you must park only in your assigned space You will be given an oversized parking permit and are required to have it on the dash of your car at all times Oversized vehicle parking spaces are limited and will be granted on a first come first served basis Please find a form for this in the Exhibitor Service Kit You may park your oversized vehicle at the off site parking lot for 3 00 day PETS Only pets utilized for demos or contest are allowed at the show RV PARKING The Hilton Atlanta Airport does not
5. Atlanta Pet Fair 2015 Hilton Atlanta Airport March 5 8 2015 ATLANTA PET FAIR General Information ANNOUNCEMENTS Announcements will only be made for emergencies and show management information Please arrange a meeting place should you be separated from the rest of your party ATM There is an ATM located in the hotel lower lobby AUDIO If audio is used inside the exhibit booth all speakers must face into the booth and not into the aisles or into neighboring booths Any complaints regarding audio will be mentioned two times to the offending exhibitor and on the third complaint the audio may be pulled for the duration of the show AUDIO VISUAL provided by PSAV Please see their form in hotels portion of the Exhibitor Service Kit BADGES You will receive an email with your registration barcode included about 10 days before the show Bring this with you to the show This bar code will be scanned on site and your badge will be automatically printed BALLOONS The use of balloons are allowed as long as they are secured to the booth Balloons are not to be handed out Helium tanks must be in an approved safety stand or cart and require prior written approval from the hotel There is a 75 00 clean up fee for the use of helium balloons BANNERS SIGNS are not permitted from the ceiling Signs and banners may be hung on the pipe and drape behind your booth Please make sure the signs are within the height limit allowed
6. allow RV parking on their premises Please consider the Atlanta RV South Resort 281 Mt Olive Rd McDonough GA 30253 770 957 2610 www atlantasouthrvresort com REGISTRATION pre show www AtlantaPetFair org On site on the lower level in the lobby SECURITY Will be provided by WPA from move in through move out However neither WPA nor the Hilton Atlanta Airport is liable for any loss or damage of materials Additional booth security may be ordered by exhibitor See form information in the Show Management portion of the Exhibitor Service Kit Do not leave expensive or personal valuables visible in your booth or in the seat of a car or truck Remember the exhibitor has ultimate and sole responsibility of protecting his own materials SERVICE DESK CHERRY Cherry Convention Services will have a service desk on Thursday March5 from 10 00 am to 5 00 pm Location TBD SHIPPING The Hilton Atlanta Airport Hotel will accept shipments 3 days prior to the show date The hotel will charge a handling fee of 2 00 per box and 25 00 per pallet If shipping directly to the Hilton you will be responsible for making sure your shipment gets to your booth or make arrangements with Cherry Convention Services by submitting a Material Handling form to them If you are shipping direct to the hotel packages must be addressed as follows Guest Name Company Name and Arrival Date Atlanta Pet Fair Hilton Atlanta Airport 1031 Virginia Avenue Atlanta
7. e retardant Exhibit Management reserves the right to decline prohibit or expel an exhibit which in its judgment is out of keeping with the character of the exhibition this contract being all inclusive as to persons things printed matter product conduct sound level etc Distribution of advertising material and exhibitor solicitation of any sort shall be restricted to the Exhibitor s booth No part of an Exhibitor s exhibit or their product may extend beyond the limits of the Exhibitor s booth or into any aisle No Exhibitor shall so arrange his her exhibit so as to obscure or Produced by World Pet Association Inc Producers of America s Family Pet Expo m SuperZoo Atlanta Pet Fair and Aquatic Experience 135 W Lemon Avenue Monrovia California 91016 Telephone 626 447 2222 Fax 626 447 8350 prejudice adjacent Exhibitors in the opinion of Exhibition Management No Exhibitors shall assign or sublet any part of his assigned space without the consent of Show Management in writing Any space not occupied by the time set for completion of installation of displays will be reassigned at the discretion of Show Management Deposits will be forfeited unless management has approved special arrangements Exhibitor will keep their exhibit open and staffed at all times during the show days and hours Failure to comply with the rules and regulations of this Contract and as stated in the Exhibitor Service Kit will result in the altera
8. for you Solicitations by exhibitors to attendees are not permitted Employers sending their employees to APF should not have to worry about them being solicited for employment STORAGE Of empty boxes is available through the Hotel Please contact Joyce Leaphart Director of Events at the Hilton Atlanta Airport Hotel 404 559 6890 to make arrangements SuB LEASING BOOTHS Is not allowed TRANSPORTATION the hotel provides a complimentary shuttle to from Hartsfield Jackson Atlanta International Airport approximately every 15 minutes from 5 00 am to 11 00 pm For service outside these hours please contact the Concierge at hotel extension 45 to make transportation arrangements or use the Airport Courtesy Phone located at Baggage Claim at the airport The hotel will also extend complimentary transportation to nearby restaurants WHEELCHAIRS The following company has wheelchairs for rent and will deliver to the Hilton Atlanta Airport Hotel Collier Pharmacy 5705 Buford Highway Doraville GA 770 455 4433 Email collrx bellsouth net Produced by World Pet Association Inc Producers of America s Family Pet Expo j m SuperZoo Atlanta Pet Fair and Aquatic Experience 135 W Lemon Avenue Monrovia California 91016 Telephone 626 447 2222 Fax 626 447 8350
9. ging onto the property materials that constitute hazardous materials as defined by federal state and local law HOUSING INFORMATION Our host hotel is the Hilton Atlanta Airport 1031 Virginia Ave Atlanta GA 30354 Reservations 1 800 HILTON Hilton Direct 404 768 0185 Standard King or Double 118 00 tax Towers King or Double 143 00 tax Room reservation deadline Wed February 11 2015 HOTEL DIRECTIONS The Hilton Atlanta Airport hotel is located five minutes from the Hartsfield Jackson Atlanta International Airport and just ten minutes from downtown Atlanta Complimentary shuttle service is available to the Atlanta Airport and to Atlanta s MARTA rail service providing public transportation to downtown Atlanta Shuttle Service from the Atlanta Airport Follow the signs for ground transportation Shuttle departs every 15 minutes from the hours of 4 00 a m to midnight and is on call after midnight Look for our blue and silver van Driving Directions From the North Take I 85 I 75 South When the interstate splits stay on I 85 south to Exit 73 Virginia Avenue Turn left onto Virginia Avenue The Hilton Atlanta Airport is approximately 3 blocks on the left From the South Take I 85 North North on I 85 to Exit 73A Virginia Avenue Right onto Virginia Avenue off of exit ramp The Hilton Atlanta Airport is approximately 3 blocks on the left Alternately if traveling on I 75 North from Florida continue on I 75 North to 285 West
10. h floor capacity is 100 sq ft Maximum ceiling height is 15 6 Freight elevator 7 6 deep 41 wide 7 1 high 4 000 capacity EXHIBITOR SERVICE KIT can be found on our web site http Avww atlantapetfair org exhibitors service kit FIRE MARSHALL REQUIREMENTS Produced by World Pet Association Inc Producers of America s Family Pet Expo m SuperZoo Atlanta Pet Fair and Aquatic Experience 135 W Lemon Avenue Monrovia California 91016 Telephone 626 447 2222 Fax 626 447 8350 e Storage of any kind behind back drapes display walls or inside the display areas is not allowed e All materials used in the construction of the booth and all decorative materials drapery table coverings banners foam board signs set pieces etc within exhibitor booths and those used for special events must be non combustible or made flame retardant All packing containers and similar material must be removed from the exhibition area upon completion of the booth arrangement e Literature on display shall be limited to reasonable quantities Reserved supplies shall be kept in closed containers and stored in a neat and compact manner FOOD SAMPLING The serving of alcoholic beverages and or foods by exhibitors is not permitted unless advanced written permission is given by show management All food alcohol must be provided by the hotel HAZARDOUS MATERIALS Exhibitors are prohibited from possessing storing or brin
11. ntly as every 5 minutes For additional information please visit MARTA online at http www itsmarta com MoveE IN is Thursday March 5 from Noon to 9 00 p m for all exhibitors Check the Rules amp Regulations regarding booth decorations and obstructions Exhibitors should obtain their badge prior to setting up their booth MoveE OuT Dismantling is Sunday March 8 at 4 00 pm to 8 00 pm Early dismantling including packing up of any part of your exhibit violates Show Rules and more importantly detracts from the professional appearance of Atlanta Pet Fair Please note that early dismantling will not be tolerated Move out of exhibit materials or dismantling prior to the 4 p m closing of the show Sunday March 8 may risk being excluded from future WPA shows Remember to remove valuable items from your booth on the first load Do not leave briefcases computers printers telephones or product in an unattended booth Show management cannot assume responsibility for the loss or damage If you are leaving materials in your booth overnight please use a security cage to store costly or smaller items Atlanta Pet Fair management does not guarantee the safety of items left overnight While we do provide over all security for the hall the responsibility is the exhibitor s to safeguard exhibit materials PARKING The APF discounted rate is 3 00 per day per vehicle Off site parking is also 3 00 day and includes shuttle service Hotel guests
12. s fabric and decorative walls All exhibitor materials must be flameproof Decorations must be confined to your exhibit booth only and not extend Produced by World Pet Association Inc Producers of America s Family Pet Expo m SuperZoo Atlanta Pet Fair and Aquatic Experience 135 W Lemon Avenue Monrovia California 91016 Telephone 626 447 2222 Fax 626 447 8350 into the aisles This includes signs and easels as well If you have a corner booth you may not affix signs to your corner pole as they could be dangerous to a passerby DECORATOR OFFICIAL SERVICE CONTRACTOR Cherry Convention Services Inc 3866 Oakcliff Industrial Court Atlanta GA 30340 770 242 955 www cherryconvention com DEMONSTRATIONS Must be confined within the boundaries of your booth and may not extend into the aisles Attendees must not block the aisles Sound levels grooming demonstrations glaring lights or other distracting exhibitor s activities are subject to adjacent exhibitor and Show Management approval DISTRIBUTION OF PROMOTIONAL ITEMS Must be within the confines of your booth not in the aisles This includes anything being distributed by costumed characters Docs See separate document Rules and Regulations for Our 4 Legged Friends in this Exhibitor Service Kit DRAPES Your booth consists of 8 high back drape and 3 high side drapes If you have a corner booth and would like the side drape removed you may req
13. tion or removal of the booth at the Exhibitor s expense Rental fees for services and exhibit space are non refundable Exhibitor shall be bound by all pertinent laws codes and regulations of municipal or other authorities having jurisdiction over the exhibit facility or the conducting of said exhibit together with the rules and regulations of the owners and or operators of the facility in which the exhibition is held BooTH SET UP RULES Atlanta Pet Fair uses the IAEE Guidelines for Display Rules and Regulations These rules can be found in the show management portion of this Exhibitor Service Kit BUSINESS CENTER SERVICE The Hilton Atlanta Airport Hotel has a 24 hour self service Business Center located on the Lobby level CAMERA All camera photographers still and video must get exhibitor permission before taking a picture or filming Anyone who is caught taking pictures or filming without permission will have their camera including cell phones with cameras held by Show Management until they leave the exhibit hall CARPENTERS Cherry Convention Services Inc is designated as the official carpenter contractor If you need any special exhibit or display constructed repaired and or renovated please contact them for services CHECK IN OUT HOTEL Check in is at 3 00 pm and checkout is at 12 00 pm CHILDREN SHOW DAYS Must be badged and if under 16 must be with their parents at all times We ask that parents not allo
14. to I 85 North and continue on l 85 North toExit 73A Virginia Avenue Right onto 20 Virginia Avenue off of exit ramp The Hilton Atlanta Airport is approximately 3 blocks on the left INFORMATION WPA Ailanta Pet Fair Information Booth is located on the main level of the hotel across from the Concierge Desk INSURANCE Exhibitors must carry workers compensation commercial general liability including products and completed operations independent Contractors personal injury and blanket Contractual liability insurance at limits of at least 1 Million per occurrence 2 Million aggregate These coverage s must be evidenced by a Certificate of Insurance with a 30 day notice of cancellation provision to the holder naming World Pet Association Inc Atlanta Airport Hilton Cherry Convention Services as additional insured If requested by Show Management they must be made available on show site It is strongly recommended that Exhibitors also carry insurance to cover loss or damage to their exhibits or other personal property while such property is located at or is in transit to or from the Produced by World Pet Association Inc Producers of America s Family Pet Expo m SuperZoo Atlanta Pet Fair and Aquatic Experience 135 W Lemon Avenue Monrovia California 91016 Telephone 626 447 2222 Fax 626 447 8350 exhibit site Atlanta Pet Fair and WPA assume no liability for any loss damage or injury to any property of the Exhibitor or
15. uest this With or without a corner drape please make sure your display stays within the boundary of your booth space DRAYAGE See Shipping ELECTRICAL outlets are not included in the booth fee and should be ordered from the Hilton Atlanta Airport Hotel If you need electricity please pre order as long delays can be expected for on site orders and will bear a 100 surcharge in addition to the cost of the electricity Please see form in Hilton Atlanta Airport Hotel portion of the Exhibitor Service Kit to order electricity EMERGENCY PROCEDURES The Hilton Atlanta Airport Hotel has an internal emergency number 44 For immediate response it is recommended that you call this number The hotel has an emergency response team 24 hours a day In the event of an emergency calling number 44 or dialing 9 1 1 will initiate the appropriate response Paramedics Fire Department and the Police Department are all located approximately 5 minutes from the hotel Hotel security as well as a small number of other employees are trained in CPR Emergency evacuation routes and procedures are located on the inside of all guest room doors Nearest Emergency Room Hospital South Fulton Medical Center 1170 Cleveland Avenue East Point GA 406 466 1170 EXHIBIT AREA INFORMATION Grand Salon Entrance is 9 5 high floor capacity is 100 sq ft Freight entrance 6 11 high S 10 wide Chattahoochee Salon Entrance is 12 6 hig
16. w their children under sixteen to walk the aisles without adult supervision Lost children announcements will not be made please make arrangements to meet them at an agreed upon location should you be separated CONTRACT Each exhibitor is responsible for understanding and abiding by the terms and conditions on your Application amp Contract for Exhibit Space This application properly executed by Applicant Exhibitor shall upon written acceptance by Atlanta Pet Fair World Pet Association WPA acting as show management constitutes a valid and binding contract Show Management reserves the right to render all interpretations and to establish further regulations as may be deemed necessary for the general success of the exhibition It is further agreed that the conditions rules and regulations as herein stated and as outlined in the Exhibitor Service Manual are made a part hereof as though fully incorporated herein and that the said exhibitor agrees to be bound by each and every one thereof Show Management reserves the right to manipulate the floor plan and to move exhibitors with prior notice to enhance and benefit the overall exhibition Should you have any questions please call our office at 800 999 7295 CONTRACTORS Official Contractors Please note that internet phone food service and electrical are exclusive services of the Hilton Atlanta Airport Hotel DECORATIONS May NOT be affixed to the ceiling painted surfaces column
Download Pdf Manuals
Related Search