Chief user guide glossary
Contents
1. Issue 6 2 04 12 09 2 8 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS Inward Processing Relief IPR The system of duty relief for goods imported from accessionary states that is countries waiting for full EC status and non EC countries for process and re export Item See Data Item Entry Hem Job A security object representing a set of functions which may be performed by specific roles on behalf of their organisations Each Job is assigned access to appropriate data and transactions Legally Accepted This term applies to an Entry that is not prelodged that includes Goods Arrival details and that passes through all validation checks without resulting in any errors and has been committed to the database For CIE entries legal acceptance is effective from the date and time of paper entry submission Location a The physical location of goods or the place of loading unloading as declared to CHIEF A location may be one of the following Port Airport Inland Clearance Depot Inland Rail Depot Freezone Irish Land Boundary or other approved Depot b A security location containing one or more terminal devices giving access to the system Locations are used to identify where a user is operating or hardcopy output will appear Locations can be given overriding security constraints and roles and individuals are restricted to particular locations Low Value LV Entry A simplified export entry scheme for goods whose tot2. CHIEF Library Electronic System http aspireportal sites CHIEFTRANS Knowledg e 20Management 20 20 Transfer Directory Redocumentation Project USM Filename USM1 02 CHIEF User Guide Glossary doc Format Word 2003 h Suggested Distribution Project Library HMRC 5 3 2 Document Signatories Approver Author Signature Signatur e Jenny Arentsen Pradeep Agarwal END OF DOCUMENT Issue 6 2 04 12 09 5 3
3. CHIEF PROJECT USM 102 TSAP TTYP or TTYPE TURN TXN TXNS UA UBDG UCR UK UN ECE WP4 UNCID UNSM UNTDED UOQ VA VAD VAL VAT VAX VC VDI VDU VFV VMFC VQFC WARR WHSE WT XFER Issue 6 2 04 12 09 CHIEF GLOSSARY AND ABBREVIATIONS Transport Service Access Point The address identifying the end point of one or more transport connections TSAPs are assigned for the different CHIEF services Tax Type Trader s Unique Reference Number Transaction Transactions User Agent User Badge Unique Consignment Reference United Kingdom United Nations Economic Commission for Europe Working Party 4 responsible for EDIFACT UNiform rules of Conduct for Interchange of trade Data by teletransmission International Chamber of Commerce document which specifies recommended procedures for EDI UN Standard Message given a 6 alpha character name UN Trade Data Elements Directory ISO 7372 Unit of Quantity Value Assessment Value Added Data Value Value Added Tax VAT Exception Variable Charge Valuation Declaration Identifier Visual Display Unit Value for VAT Validation Method for Country Valid Quantity for Commodity Warrant Warehouse Weight Transfer END OF SECTION 3 3 11 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS 4 GLOSSARY AND REFERENCES 4 1 Glossary 4 2 References Title Document reference END OF SECTION 4 Issue 6 2 04 12 09 e A CHIEF PROJEC
4. Overseas Countries and Territories Other Government Department Other Materials Goods and Services Other Member State Office of Departure HMRC Office of Destination HMRC Outward Processing Relief Operational Requirement Organisation Original Outstanding The duration of an OSI session connection is referred to as an OSI session A client session can use different OSI sessions at different times Outfield Override Parameter s Parameter s Postponed Accounting System Paying Agent Payment Personal Computer Post Clearance Action Post Clearance Action Code Packages Percentage Processing for Free Circulation Plant Health amp Seeds Inspectorate Personal Identification Device Personal Identification Number Port of Importation Post shipment CHIEF PROJECT USM 102 PR PRD PREF PRESHIP PROC PRTY PSA P2P QA QTA QTY QV QW RA RAR or RARS RC RECD RECON REF REG REJN REP or REPS REPAY REQ REQD RESP REST RESTD RESTR REV RFA RFS ROE RPA RUA S W SAD Issue 6 2 04 12 09 CHIEF GLOSSARY AND ABBREVIATIONS Prohibitions and Restrictions Period Preference Pre Shipment Procedure Priority Pre Shipment Advice Permission to Progress Quality Assurance Quota Quantity Quantity and Value Queen s Warehouse Regulatory Amount Reason for Accounting Rejection s Registered Consignee Received Reconciliation Reference Registered Rejection Report s Repayment Request Requi
5. Exit The Customs office at the EU frontier from which the goods exit the EU For Direct Exports this is the UK Customs office where export anti smuggling and goods substitution checks are undertaken The Office of Exit Customs unit and related EPU EPS are derived from the goods location notified as Place of loading on departure CHIEF handles every arrival of a cleared Export Entry at a new location as if it might be the Office of Exit Office of Export The first Customs office where goods for Export are taken under official control This is the Customs office where documentary and or physical checks are undertaken for fiscal purposes The Office of Export Customs unit and related EPU EPS is derived from the first controlled location goods location at which the goods arrive For particular entries an Office of Export may also function as the Office of Exit when departure takes place from the Office of Export Office of Import This is the Customs Unit associated with the Location at which an Import Entry comes under Customs control in the UK i e where the Import Entry arrives and becomes legally accepted For an Import Entry this is also the Office of Declaration Issue 6 2 04 12 09 2 10 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS Office of Lodgement See Office of Declaration Operating Clearance Actual clearance given to an authenticated user May differ from the individual s clearance on account of the role which he is perf
6. a service to one or more clients In most cases CHIEF acts as the server to Trade clients Service a On CHIEF in the context of interactive users a service is a set of functions within a system available to a user operating in a particular role at a particular location These functions can be distributed across the network in different TP services See also TP Service b In OSI the formally defined facilities provided by one layer to the layer above it Service Segment A segment used for message control with a UNx tag and defined in the EDIFACT standard Session a Fora CHIEF user the period of time between sign on and full sign off during which the user has access to a CHIEF service b Within a network context the use of an end to end connection to perform a sequence of application related activities Rules for the set up and use of sessions between CSPs and CHIEF are defined in the TIS The following types of session are identified user session client session OSI session Session Connection A connection between two communicating OSI session entities Issue 6 2 04 12 09 2 13 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS Sign On Off The act of gaining or relinquishing access to the system Simplified Clearance Procedure SCP A procedure which allows approved exporters and agents to declare goods not requiring special control for export before shipment using commercial documents or SADs conta
7. further system sessions with the same or other systems of the network System Message An unsolicited message addressed to a range of active destinations terminals users locations concerning some event or topic The manner in which the message is brought to their attention is a function of the local system supporting the particular destination device The term broadcast is sometimes descriptively used to refer to a system message having wide distribution System Session A more specific use of the term session and limited to the period of time for which the user is connected to a system T1 A Community Transit document for goods moving under the full CT T1 procedure but which are either not in free circulation including goods which are subject to a claim for remission on repayment of customs duty for example IPR or subject to a claim for export refund under the CAP and are being exported from the Community T2 A Community Transit document for goods in free circulation moving under the full CT procedure T2L A Community Transit document for goods in free circulation not moving under the full CT procedure but the document is being used to provide evidence of the Community status of the goods Tag Identifier for an EDIFACT segment composite or simple element XXX Cnnn or nnnn respectively used to reference it in segment definitions and directories Tariff The HMRC Integrated Tariff of the United Kingdom which sets out informat
8. 02 CHIEF GLOSSARY AND ABBREVIATIONS Customs Duty An indirect tax which inter alia provides protection for Community industry raised on imported goods under the Combined Nomenclature of the Community Customs Procedure Code CPC A code defining the treatment to be applied in accordance with the Customs Statistical laws and regulations of the country in which the goods are declared A CPC other than a C21 CPC consists of three pairs of codes a Customs regime the goods are entering b Customs regime the goods are leaving C National codes whose meanings vary from regime to regime Customs Territory of the Community The single customs area to which Community legislation particularly customs legislation expressly refers For the UK includes the Channel Islands and the Isle of Man Customs Value The value of imported goods for customs purposes Customs Warehouse A warehouse approved by HMRC for storing free of duty and VAT goods liable to import duty Data litem The smallest named unit of data Data Object A collection of data that has a unique identifying key and a security classification which defines access to it Security of a data object is the responsibility of a particular role known as the custodian who can grant access to other roles in particular modes Data Processing The process of amending augmenting deleting or rearranging data or extracting the information that constitutes the data Database A repo
9. A generation may be either committed to the database or stored temporarily if for any reason it is not ready to be committed Issue 6 2 04 12 09 2 7 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS Government Open Systems Interconnection Profile GOSIP A set of functional standards for procurement which define how central Government implements products conforming to the standards promulgated by the International Standards Organisation ISO for Open Systems Interconnection OSI Highlighting A technique for making one area of a display distinct from its surrounding areas Methods used for highlighting include changes of colour or intensity inversion of display or drawing an outline around the area Historical CAP Rates Standing Data related to rates of the Common Agricultural Policy that are no longer in force Historical Data Post clearance Data Export Data or logically deleted Standing Data Human Computer Interface HCI The audiovisual interface through which a human user interacts with the systems of a network Import Duty The customs duties and charges having equivalent effect as well as agricultural levies and other import charges under the CAP or under specific arrangements applicable to certain goods resulting from the processing of agricultural products The term import duty does not include excise duty See also Customs Duty Inactivity Timeout A configurable period of time after which if no detectable us
10. CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS Abstract Provides a glossary of the terms and abbreviations which users of CHIEF may encounter in the user guides and trade interfaces Author Pradeep Agarwal Approved by Jenny Arentsen Issue 6 2 Date 04 12 09 PREPARED for HMRC Alexander House SOUTHEND ON SEA CROWN COPYRIGHT CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS Table of Contents 1 INTRODUCTION eterniie piet ea E AAE RA E deneheenevaanyseceiaadadeadentedeed 1 1 2 Eerad 2 1 3 PIBERE VIA TIONS EE 3 1 4 GLOSSARY AND REFERENCES ir aa CSS EENG 4 1 4 1 LOSS NY EE 4 1 4 2 ENEE eege 4 1 5 DOCUMENT CONT ROL ir ARE EEE EEE ERRE 5 1 5 1 Reien e TE EE 5 1 5 2 Revision Record EE 5 2 5 3 Configuration Management g et ETEEEd AS EdeKEAeEe eden ed gedd tgeas 5 3 5 3 1 Reen e EE 5 3 5 3 2 Document ZEIEN NEESS SEENEN EEN 5 3 Issue 6 2 04 12 09 il CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS 1 INTRODUCTION This glossary provides definitions of the terms and abbreviations used in the user interfaces to CHIEF for both customs and trade users and in the EDIFACT message definitions for trade END OF SECTION 1 2 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS TERMS Abort The facility of a user to terminate the current transaction without either changing the database or storing the current Document Access Control Parameters Information providing the security class
11. Designation for the CHIEF formal design and interface specification document series Description Destination Detain ed Discharge Discharged Dispatch Division Data Object Document Department of Trade amp Industry This government department is now known as BERR Documentary Proof of Origin Debit Direct Trader Input as opposed to CIE CHIEF PROJECT USM 102 DTY DUCR EAD EC ECE ECI or ECIS ECN ECS ECOSOC ECSC ECU ECWW EDCS EDI EDIFACT EEC EEDT EEIT EEWA EFDT EFTA EORI EPP EPS EPU ERN ETA ETD EU EWTYP EX EXC EXCH EXCL Issue 6 2 04 12 09 CHIEF GLOSSARY AND ABBREVIATIONS Duty Declaration Unique Consignment Reference Export Accompanying Document European Community Economic Commission for Europe Export Consignment Identifier s EDI CSI Node Plus Export Control System Economic and Social Committee European Coal and Steel Community European Currency Unit Ex Customs Warehouse Warrant Electronic Data Capture Services HMRC system providing the email interface to CHIEF Electronic Data Interchange Electronic Data Interchange for Administration Commerce and Transport The ISO reference standard ISO 9735 for CHIEF EDI European Economic Community Earliest Effective Date amp Time Export Entry item Ex Excise Warehouse Advice Effective Date amp Time European Free Trade Association Economic Operator Registration and Identification Entry Processing Point Entry Pr
12. Destination Country of Dispatch Country of Origin Customs Procedure Code Credit Credibility Customs Registered Number Currency Continental Shelf CHIEF PROJECT USM 102 CSMC CSP CT CTI CTRL CUSDEC CUSRES CVC DAN DAVIS DCF DD DDS Defra DEP DES DESC DEST DETN DISCH DISP DIV DOBJ DOC DOTI DPO DR DTI Issue 6 2 04 12 09 CHIEF GLOSSARY AND ABBREVIATIONS Client Session Management Commands Information passed by HCI or EDI users to the session service in order to set up sessions and hence connections with the server system Community Systems Provider Operator providing the trade with DTI access to CHIEF and other services such as inventory control at a location CSP may be use to refer to a system providing such facilities including the email service provided by HMRC EDCS Community Transit Community Transit Identifier Control The Customs Declaration UNSM Defined subsets of its 1990 version are used to enter Trade import and export declarations to CHIEF The Customs Response UNSM Defined subsets of its 1990 version are used by CHIEF to respond to Trade import and export CUSDEC declarations with acceptance clearance and or error information Countervailing Charge Deferment Approval Number Delayed Accounting for VAT at Import Scheme Discounted Cash Flow Duty Deferment Duty Deferment Suite Department of the Environment Food and Rural Affairs Designated Export Place
13. For Exports see also Permission to Progress For import computer processing Clearance is the point in time when the system debars further amendment of data for an import document SAD or C21 CCR Data may be extracted after Clearance for specified processing requirements Client A process acting on behalf of a system or a human user that accesses a server in order to make use of the processing services it provides Client Session A sequence of interactions between a client and a server initiated by an authentication procedure to identify the system or human user and establish access permissions for the duration of the client session Collaboration A security principle in which no individual is able to perform sensitive functions alone The active involvement of a second user can be achieved through two man working or by the cross referencing of data structures having different custodians Collective An access security grouping of transactions locations or roles that can be assigned to an individual user Combined Declaration A declaration that includes both fiscal data and Safety and Security data There is no requirement to support fiscal only declarations Combined Nomenclature The Combined Tariff and Statistical nomenclatures of the Community represented by the first 8 digits of the Commodity Code Command Line An area of an interactive screen in which the user enters a primary command with optional parameters to initia
14. MCA MCD MCP MIC MIN MIP MIS MISC MOP MS MS MSG MSS MTHLY MUCR N A NAT NBD NCH NCTS NECA NEI NES NIDAC NIRU NM NO or NUM NOAMT Issue 6 2 04 12 09 CHIEF GLOSSARY AND ABBREVIATIONS Licence Identifier Liability or Liabilities London Inter Bank Borrowing Offer Rate Local Import Control Location of Goods Location Low Value Local VAT Office Maximum Monetary Compensatory Amount Miscellaneous Cash Deposit type Maritime Cargo Processing Management Information Code Minimum or Minimus Minimum Import Price Management Information System Miscellaneous Method Of Payment Manual System Member State Message Management Support Service Monthly Master Unique Consignment Reference Not applicable National or Nationality Noticeboard National Clearance Hub New Computerised Transit System National Export Control Application for the UK this is ECN Notification of Entry Input National Exports System National Import Duty Adjustment Centre National Imports Relief Unit Name Number Nationality of Active Means of Transport CHIEF PROJECT USM 102 NON STAT or NS or NSTAT NOTFN O R OCT OGD OMGS OMS OODEP OODES OPR OR ORG ORIG OS OSI session OTF OVR PAR or PARS PARAM or PARAMS PAS PAYAGT PAYT PC PCA PCAC PCKGS PCT PFC PHSI PID PIN POI POSTSHIP Issue 6 2 04 12 09 CHIEF GLOSSARY AND ABBREVIATIONS Non Statistical Notification Originator Recipient
15. T USM 102 CHIEF GLOSSARY AND ABBREVIATIONS 5 DOCUMENT CONTROL 5 1 Document History Date of IC No Details of changes Change EE 0 93 Ee issue for oe lt Bae 01 01 94 a Syntegra Corporate re issue meal 23 03 95 o Re issue due to MDS Validation activity 31 08 95 Re issue due to incorporation of minor changes to facilitate conversion to Electronic Documentation 13 06 02 CR 228 Converted to Word Updated to include New Exports terms 6 1 13 05 09 Merged glossary from DES 110 into this one General changes to formatting to make document more consistent with other CHIEF user manuals Removed obsolete references Changed name of document to CHIEF GLOASSARY AND ABREVIATIONS Changes for release 31 CN 313 106313 CN 342 01 106342 04 12 09 GH Removed BT logo and BT specific details Issue 6 2 04 12 09 5 1 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS 5 2 Revision Record Revision Number o The above table is to be used for recording the incorporation of minor revisions into the document that is revisions issued as changed pages only This page must be retained in the document until such time as the complete document is re issued Issue 6 2 04 12 09 5 2 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS 5 3 Configuration Management 5 3 1 Document Configuration eem eooo e Owner Jenny Arentsen f Change Authority CHIEF Document Controller g Location of master copy Paper
16. a objects of a particular type which is defined for a specific purpose and for either individual or public access Examples are the Stored Documents queue for each user and the Print queue for each user location Quotas A mechanism for restricting the amount of goods imported into a member state which may benefit from a preference Rebated A reduced rate of duty subject to conditions e g rebated fuel oil red diesel Registered Premises Commercial premises approved by Customs for the deposit of goods liable to excise duty under the same conditions as would apply to an HMRC warehouse Regulatory Amount RA This is a charge applied to certain tariff subheadings in the wine sector from accessionary states Related Organisation For each role used by the Trade a related Customs organisation must be nominated This organisation has access to the role s entry data and receives all reports on its processing Remission The waiving of import or export duties which have not yet been paid See also Repayment Repayment The total or partial refund of import or export duties which have been paid Reply Line An area of an interactive screen on which applications can display messages in response to user actions Reply Message A message from an application indicating the outcome of the user s requested action and displayed to the Reply Line Representative Rate Rate of exchange used to convert agricultural prices expressed in Euros into n
17. al value and net weight are below the regulation thresholds The declaration consists of a single Item and can be input to CHIEF by Trade users Low Value Sample LV A CHIEF facility used by Customs staff for statistical purposes allowing the declaration of a representative sample of all Low Value Entries received Mandatory Security Those security marks of a data object s classification which represent the object s inalienable security constraints to be applied to all access requests See also Discretionary Security Message A set of EDIFACT segments in the order specified in a message directory and bounded by message header and trailer service segments Monetary Coefficient A coefficient expressing the extent of depreciation or appreciation of the currency of a member state which is to apply MCAs It is used to adjust levies and refunds in trade with non Community countries when the goods are subject to MCAs Monetary Compensatory Amount MCA A charge or payment applied at import and export to compensate for the difference between the market rate of exchange for the currency used in a particular member state and the representative rate used in calculating prices under the CAP in order to prevent currency fluctuations from distorting agricultural trade Month Calendar month Issue 6 2 04 12 09 2 9 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS National Transit A procedure for moving goods under customs control when impo
18. and may be declared within several transaction groups Transfer of Residence TOR The permanent transfer into a customs territory of a person s personal and household effects including vehicles subject to certain conditions Transports Internationaux Routiers TIR A system involving the issue of a carnet to road hauliers which allows loaded vehicles to cross national frontiers with minimal customs formalities Triangulation The system whereby goods are despatched from the Community by being exported from one member state and returned to the Community by being imported into another member state Two stage Release A security arrangement by which amendments to Standing Data are subject to authorisation The information entered by one Customs official must be checked by a supervisor before it can result in an approved change to the system s reference data User Any person with access to facilities on the network A user of a system within the strategic architecture is an individual performing a role The terms individual and role are used to reflect precisely the attribute of the user that is of concern For example user authentication is responsible for identifying the user as an individual who will be accountable for actions taken by the user whereas the users who need to access particular data will usually be identified by role job function User Session A sequence of interactions between a user and a system bounded by an authentication
19. ational currencies of those states that are not in the Euro zone Return The facility to end a nested transaction for example a Help enquiry and continue the original transaction Return can also be used to complete the Display phase of an update or enquiry transaction Revert The facility of a user to discard a sequence of stored Document images to revert to the latest accepted version of a data object Issue 6 2 04 12 09 2 12 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS Role A user identity defined as the combination of a particular job done for a particular organisation Secondary Command A command that is entered on the Action line of the screen to continue or end the current transaction or to start a related transaction Security Privacy and protection of data from unauthorised user access Security Object Any or all of the access security data objects Collective Individual Job Location Organisation Role and Session Segment a On CHIEF a structural component of a Document containing one or more fields Depending on the data object type a Document may consist of a single segment or segments of various types Segments may be structured hierarchically and or in sequence segments of a recurring type are said to occur in segment sets b In EDIFACT a defined ordered set of functionally related elements bounded by a tag and a terminator It is either a data or a service segment Server The provider of
20. er input has occurred the security mechanisms will take action to ensure that information on display is cleared and re authentication is required before further input is accepted Indirect Export Goods exported out of the EU from the UK are said to be Indirect Exports if they leave the EU after first travelling through another EU country See also Direct Export Individual A person acting on his her own behalf or on behalf of an organisation Each individual is identified by a badge code and password Inland Clearance Depot ICD A place approved by HMRC to which goods imported in containers vehicles may be removed for entry examination and clearance and at which goods intended for export in container vehicles may be made available for export control before being moved to a place of export Inland Rail Depot IRD Similar to inland clearance depot but handles only rail traffic either in train ferry wagon or containers Interchange A structured set of EDIFACT messages and service segments bounded by an interchange control header and trailer Replaced on CHIEF by functionally equivalent information on session establishment Intervention Price The price at which national intervention agencies buy commodities offered to them It is a form of guaranteed price to the producer Intervention Stocks Agricultural products under Common Agricultural Policy which have been brought off the market as part of the Community market support arrangements
21. hen goods declared by a single Export Entry are moved by separate movements then the consignment is said to have been split Standard Exchange Relief SER The system of giving relief on replacement goods imported in exchange for goods exported or to be exported from the UK for repair outside the Community Standing Data Reference data held on the CHIEF IES to enable the business transactions to be processed Store The facility of a user to suspend an update transaction for example because of outstanding Document errors Not to be confused with the act of Committing a data object or amendments to a data object to the database Stuffed Data is said to be stuffed into an element when a UN Standard Message UNSM does not include a suitable element for the data and the data is mapped into an element in the UNSM defined for another purpose This avoids the need to specify a bespoke message Substantive Data which has been accepted at some stage in its life cycle Issue 6 2 04 12 09 th CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS Supervising Office The Customs Office responsible for Authorised Premises System Access The second stage of sign on in which an authenticated individual is granted access rights to a system on the basis of his requested role and operating location The result is an operating clearance within the system which persists for the duration of the system session The user may dynamically initiate
22. ification of a data object Access Mode The reason for which access is requested to a data object read update or delete Access Rights Generic term for the rights of access to system facilities and data resulting from the operating clearance gained by signing on Accountability A security principle in which each individual user of a system is uniquely and unequivocally identified and his significant actions logged for subsequent investigation by authorised roles Accounting Data Records of import duty and other charges that have been collected or secured at clearance in the case of CHIEF ADP entries or on input of a Manual System document Data is passed from CHIEF to the Departmental Accounting System and Duty Deferment System for use by the Accounting and Comptroller General s Office A amp CG Accounting Day Used in CHIEF s daily Accounts processing it is the sequence number allocated to an Accounting Day from a national yearly series Accounting days are numbered from 001 from the first working day in April until the last working day of March of the following year Together with the year as at 1st April this item forms the identifier of a Departmental Accounting Day Valid working days are decided annually in advance and exclude Saturdays Sundays and English Bank Holidays Accounting Transaction The creation or updating of a financial record Action Box The field provided on the screen Action line during a transaction This all
23. ing of goods liable to excise duty without payment of duty This term is often applied to a customs warehouse but incorrectly since no bond is usually required for these Broadcast See System Message Bulk A number of consignments from various Exporters covered by a single declaration The consignments then move together as for a consolidation Cancel a Using the Cancel action to abandon a stored generation of a data object reverting to the current committed generation if any b Using the Delete transaction to mark a data object as no longer available to be referenced for current Entry processing that is for an Import or Export Entry with a current Entry date Issue 6 2 04 12 09 2 2 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS Ceiling A mechanism for limiting the amount of goods imported into the Community under preference arrangements Classification The security level given to a data object as an accumulation of specific security marks Clawback A charge payable to IBAP by exporters from Great Britain of sheep and sheepmeat and goats and goatmeat The amount payable is equivalent to the variable slaughter premium payable in the week of export Clearance a The security level given to a subject user location device See also Operating Clearance b Notification by Customs that goods are released from Customs control from any Office of Import or Export and may be delivered to the declared procedure
24. ining a minimum of information and to provide full statistical information after shipment The pre shipment advice can be submitted on paper to Customs for entry to CHIEF or submitted directly to CHIEF from the trader s inventory system The full post shipment declaration must be input either by the trader or by Customs staff from information submitted on paper See also Abbreviated Entry AE Under New Exports electronic submission is required Simplified Procedure for Import Clearance SPIC Simplified procedure for import clearance of goods worth less than a certain value Also known as Simplified Procedure for Import Simplified Procedure Value SPV A scheme for fresh fruit and vegetables to derive a value for customs purposes based on the quantity of the ggods rather than an invoiced amount Single Administrative Document SAD An eight part customs document developed by the Commission to simplify and harmonise customs information requirements facilitate trade and the computerised communication of customs data within the Community Special Clearance FAS When certain conditions prevail it is a means by which HMRC can dear FAS entries and other FAS Transactions without resorting to the normal Accounting checks Without Special Clearance switched on those cleared would normally have been placed into the FAS suspense queue Specific Duty Duty based on the unit quantity for example kilogram or litre of goods Split W
25. ion on tariff and other revenue related measures that affect the import export and transit of goods The Tariff includes details of prohibitions and restrictions requirements for DoTI and CAP licensing and the commodity codings which are used in compiling trade statistics Technical Interface Specifications These define the applications related interfaces between CHIEF and other systems Temporary Sign Off The state into which a user s session is placed following a period of inactivity or if the terminal is fitted with a badge reader upon removal of the user s badge From this state re authentication will be required before further inputs are accepted Terminate In the context of a Tariff commodity to delete the commodity See Delete Third Countries Countries which are outside the customs territory of the Community also referred to as non Community countries Issue 6 2 04 12 09 2 15 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS TP Service Transaction processing service an environment in which both interactive and off line work is processed by application programs Transaction A series of interactions between a user and a CHIEF service which perform a particular task A transaction is initiated and terminated in accordance with rules defined by the application and HCI See also Accounting Transaction Transaction Group An identifier for a set of primary commands for the purposes of controlling facility access A comm
26. istics Document data is presented in the form appropriate to the display media and user requirements b Used to communicate between the outside world and CHIEF IES applications and for applications to communicate between successive phases of a transaction Each actual Document is of a type sharing a common structure with other Documents of that same type Applications are only concerned with the variable data in a Document whereas users in the outside world are presented the data formatted and annotated as appropriate to the display media and user requirements e g as screens or an EDI message Document Display Area Lines 3 22 of the screen display in which Document details appear during a transaction Document Errors Errors which the system has found in Document data While errors are outstanding the Document can be stored but the data cannot be committed to the database Domain A security classification of organisations which determines the types of data that may be available to their roles The major domains are Customs and Trade Downward Selection During an enquiry or update transaction the ability to gain access to the full details of a data object whose key appears in a particular field of the current Document Duty Deferment System DDS The A amp CG system that processes details of deferred import duties and other charges for collection supplied from CHIEF and the Manual System offices Electronic Data Intercha
27. n goods originating in the Community or in free circulation by bridging the difference between prices in the Community and these on the world market Facility A collection of related transactions available to a user Force Majeure Circumstances outside the control of an importer exporter which prevent him from complying with the Community Regulations relating to import and export transactions and are accepted as excusing him from such compliance Free Circulation FC Goods imported from countries waiting for full EC status or from a non Community country are said to be in free circulation if all import procedures have been completed and all duties levies or equivalent charges have been paid and not refunded Free Zone FZ An enclosed area into which goods may be moved and remain without payment of customs duty agricultural levies including MCAs and VAT charges at importation Full Pre Entry Full Export Entry A full export declaration which is made to Customs with the goods before shipment Traders can make the declaration direct to CHIEF or submit it in paper SAD form in which case the CHIEF Entry is made by Customs staff Full Sign Off Final termination of a user s session General Valuation Statement GVS Registration of a GVS with Customs HQ allows an importer to enter goods from a specific supplier without completing a valuation declaration for each importation Generation An original or updated variant of a data object
28. nge EDI The transfer of data structured in messages between a Trader s computer system and the CHIEF IES conforming to the ISO EDIFACT standard Element Component field of an EDIFACT segment Elements are simple or composite composite elements being made up of component simple ones Entry A declaration made in respect of goods intended for import or export Entry Item A set of information in an Entry relating to particular goods in the consignment and including details of quantities value and claims to quota or relief Issue 6 2 04 12 09 2 6 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS Equivalence In the context of IPR equivalence is the amount of potentially different goods which result from the manufacture of the imported goods e g imported butter and cakes imported plastic and sheathed electrical cable Excise Duty A charge on goods for raising revenue at rates which are the same for both home produced and imported goods Excise Warehouse A warehouse approved by HMRC for goods liable to excise duty to be deposited without payment of duty Exit Summary Declaration A declaration type that contains only Safety and Security data Expenditure The cash value of a payment Export Levy A charge imposed under the Common Agricultural Policy upon agricultural products exported from the Community Export Refund A payment made under the Common Agricultural Policy to encourage exports from the Community of certai
29. ocessing Station Entry Processing Unit Export Reference Nomenclature Estimated Time of Arrival Estimated Time of Departure End Use Entry or Warrant type Export s Excise Exchange Exclude or Excluded CHIEF PROJECT USM 102 EXCLN EXCSTMS EXH EXS FAF FAS FC FEC FEDT FLEC FOB FRO FZ GATT GD GDN GOSIP GOSIP T GRP GRT GSP GTEE GTOT GVS HCI HDR HMI HMRC HQ HS I O Issue 6 2 04 12 09 CHIEF GLOSSARY AND ABBREVIATIONS Exclusion Ex Customs Ex Hold Exit Summary Declaration Free at Frontier Flexible Accounting System Free Circulation Front End Credibility First Effective Date Forwarders Local Export Control Free On Board Freight Report Outbound The IATA message for export declarations converted by a CSP to a CHIEF CUSDEC export message Free Zone General Agreement on Tariffs and Trade Government Department Government Data Network UK Government OSI Profile Defines OSI and EDI compliance rules for UK public sector procurement Government Open Systems Interconnection Profile Transport Model CCTA Group Gross Registered Tonnage Generalised System of Preferences Guarantee Grand Total General Valuation Statement Human Computer Interface used on CHIEF to describe the complementary interface to EDI for screen based interactions with human users Header Horticultural Marketing Inspectorate H M Revenue and Customs Headquarters Harmonised System Input Out
30. omputer system or network as defined by the number interconnection and principal characteristics of its functional units This term may refer to a hardware configuration or a software configuration Consignment An Import or Export Entry is used to declare a single consignment of goods Consolidation A number of Export Entries to be moved together are grouped into a Consolidation The Consolidation may comprise both Export Entries and other Consolidations Container An article of transport equipment as defined in HMRC Public Notice No 309 Credibility Check An automatic check made on particular items of input Entry data highlighting possible misdeclarations Where data is suspect the system generates a warning message in the Document and the user must either confirm or amend the input value Currency Code A 3 alpha code on the customs entry identifying the currency in which the customs value is being declared Custodian A role having day to day responsibility for the security of a data object and access rights which enable him to control the rights of others to gain access to the object Customs and Excise Central Accounting System CECAS An accounting system used by the Accounting and Comptroller General s Office A amp CG and operated by Information Technology Directorate ITD CECAS processes details of immediate charges supplied from CHIEF and EPU local accounting Replaced DAS Issue 6 2 04 12 09 2 4 CHIEF PROJECT USM 1
31. orming and the location from which he is working Organisation The institution for which an individual operates in one or more roles Outward Processing Relief OPR The system of giving relief on goods temporarily exported and re imported after process or repair in a country outside the Community Packing Any item used for the transport or storage of goods which does not meet the definition of Container or pallet Page The information that can be displayed at any one time in the Document display area of the screen Pallet Transport platform on which goods can be stacked for ready handling Parameter Information included with a command identifying the data to be worked on or defining the operation to be performed See also Access Control Parameters Password A string of characters used by an individual for authentication The password enables the computer system to ensure that the individual is really who he she claims to be as identified by a badge code Permission A general reference to access rights Permission to Progress P2P Notification by Customs that goods being exported are either released from or moved under Customs control and may be loaded for export or moved to another location as appropriate An Export is cleared when Permission to Progress is granted for the Office of Export Phase A unit of interactive processing bounded by an input from the user and the return of a reply from the system Post clearance Da
32. ows input of secondary command codes to control transactions Action Line An area of an interactive screen which indicates to the user what actions are available to him at the current point in his dialogue with the system Ad hoc Enquiry An unscheduled request to display or print information of a particular kind using a facility which may allow variation in certain criteria such as the timespan to be covered by the enquiry Additional Code A 4 character code which is used in addition to the 8 or 10 digit commodity code to identify certain complex VCs MCAs ACAs anti dumping duties and wine reference prices Up to two Additional Codes may be specified Advance Payment A system enabling the export refund to be paid before proof is provided of the departure from the EC or arrival at a declared destination Not to be confused with prefinancing Application A general term used to refer to a collection of software that implements a functional requirement to satisfy a range of users Issue 6 2 04 12 09 2 1 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS Archived Data Data that has been removed to storage from the working database and is no longer accessible to users by on line methods Article 41 Procedure Article 41 of Regulation EEC 222 77 provides special arrangements to replace the full CT procedure for Community goods T2 status crossing one internal frontier of the Community The procedure has the advantage that no gua
33. prising a fixed and a variable element applicable to goods processed from certain basic agricultural products Violation An attempt whether malicious or not to breach the security of a system facility or data object Any such attempt will be detected and prevented and the incident logged for investigation by authorised roles Warehouse A location or registered premises approved by Customs for storage processing or production of goods without payment for some or all of the duties or other charges to which the goods are potentially liable END OF SECTION 2 Issue 6 2 04 12 09 2 17 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS 3 ABBREVIATIONS A amp CG Accountant amp Comptroller General HMRC ACA Accession Compensatory Amount ACSS Accessionary States ADD Anti Dumping Duty ADJTD Adjusted ADP Automatic Data Processing AER Anticipated Export Report AEO Authorised Economic Operator AFC Advanced Fixing Certificate Al Additional Information ALVS Automatic Licence Verification System AOCT Associated Overseas Countries and Territories APPORT Apportionment ASAP As soon as possible ASUS Authorised system user ATCF Air Transport Charge Factor AWB Air Way bill BACS Bankers Automated Clearing System BCAA Border Clearance Agents Association BFWD Brought Forward BERR Department for Business Enterprise amp Regulatory Reform BM Berthing Master BT British Telecommunications plc BTI Binding Tariff Information CAC Computer Assis
34. procedure sign on and a termination procedure sign off In the case of a trader accessing CHIEF via a CSP his user session may be with the CSP system rather than CHIEF with the CSP system providing the client of the CHIEF service and being responsible for establishing the client session with CHIEF on behalf of the trader Valid Data in which the system has detected no errors Validation The checking of input data to ensure that it meets pre defined rules There are two recognised types of validation Primary Validation and Secondary Validation Primary validation is without reference to the database and includes such checks as static range validation permitted character classes eg alphabetic or numeric and format validation eg dates and time formats Secondary validation is performed within the application and includes validation against the database of allowable data values eg country codes together with cross field validation Secondary validation includes all validation not encompassed by Primary validation Issue 6 2 04 12 09 2 16 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS Valuation Declaration A form on which an importer or other eligible person declares the method of valuation and the elements involved in calculating the value for import duty purposes Valuation Method The basis of valuation of an Import Entry item as declared on the Single Administrative Document Variable Charge VC A special charge com
35. put EDIFACT Interchange Agreement defines all aspects of the relationship between EDIFACT trading partners CHIEF PROJECT USM 102 IATA IBAP ICAB 02 ICAW 02 ICD ICS ID IEIT IENT IERA IEVR IM or IMS IMMED IMP or IMPS INSRNC INTRGN INV IPR IRD ISC ISO ITD IT ITE ITLN KEL LAI LCNC LCO LCP LDCS LDDC LDNG LEC LEDT Issue 6 2 04 12 09 CHIEF GLOSSARY AND ABBREVIATIONS International Air Transport Association Intervention Board for Agricultural Produce now RPA The Fujitsu proprietary standard which defines the syntax for screen presentation used on the HCI The Fujitsu proprietary standard which defines the syntax for printing over the transport service Inland Clearance Depot Import Clearance Status Identity or Identifier Import Entry Item Import Entry Import Entry Reason for Amendment Import entry version Import s Immediate Import s Insurance Interrogation Inventory Inward Processing Relief Inland Rail Depot Import Security Certificate International Standards Organisation Information Technology Directorate Information Technology Item Item Tax Line Known Error List Listing Action Indicator Licence Local Control Office Local Clearance Procedure Local Data Capture System Leat Developed Developing Countries Loading Local Export Control Latest Effective Date amp Time CHIEF PROJECT USM 102 LI LIAB or LIABS LIBOR LIC LOCG LOCN LV LVO MAX
36. rantee is required ATR1 ATR3 A Movement Certificate for imported goods which are subject to a claim for Turkish preference Audit Used in a more specific sense than its general financial interpretation Refers to a record of a significant event or change within a system particularly but not solely one with security implications Details of the incident or change are logged including the date time and originating subject Interrogative facilities are supported for authorised users Authentication The procedures that check the right of an individual to use the network and its systems typically by means of a badge code and password See also Network Access Authorised Premises Authorised Premises include the various types of authorised warehouses i e Customs Excise Fiscal VAT Victualling Prefinance Free Zones Approved Depositories ERTS Authority A generic term for access rights Backdrop The protected part of a screen display typically containing title and label information Badge Code A personal identification code which is used to authenticate the individual user of CHIEF Depending on the local system configuration the code is input either from the keyboard or by inserting a physical badge into the terminal s badge reader where fitted A password is associated with the badge code and must also be input to gain access to the system Bonded Warehouse A place of security approved by HMRC for the deposit keeping and secur
37. red Response Restriction Restricted Security classification Restricted Revenue Reason For Amendment Reason For Security Route of Examination Rural Payments Agency Remote User Agent Software Single Administrative Document CHIEF PROJECT USM 102 SATU SDP SCTY SHPT SOE SOM SPCL SPDU SPV SRD SSDU STD STMNT STN STRD SUPP SUSP TARIC TBA TDI AP TDR or TRDR TECS TFR TGL TI TIR TIS TL TOR TOT TPMS TRED TRI TRPT Issue 6 2 04 12 09 CHIEF GLOSSARY AND ABBREVIATIONS Statistics and Analysis of Trade Unit Simplified Declaration Procedure Security Shipment Status Of Entry Start of Message Marker Special Session Protocol Data Unit Simplified Procedure Values System Requirements Definition Session Service Data Unit Standard Statement Station Stored Supplementary Suspense Tarif Integre Communitaire To be advised Trade Data Interchange Application Protocol A term defined in UNCID to describe specified application to application EDI dialogues Trader Trace Escape Computer System Transfer Temporary Guarantee Limit Temporary Importation Transports Internationaux Routiers Technical Interface Specification The BT contractual deliverable defining the application interface between CHIEF and Trade systems Tax Line Transfer of Residence Total Transaction Processing Monitoring System Trader Retention of Entry Documentation Tax Rate Identifier Transport 3 10
38. rt or export formalities are carried out away from the place of importation or exportation Need to Know A security principle in which a subject s individual trustworthiness is offset against the needs of his role Nesting A dialogue sequence in which a new transaction is started taking its context from the current transaction Upon termination of the new transaction the original transaction is resumed with its context intact as at the point of interruption Network An interconnected or interrelated group of computer systems Network Access The initial stage in sign on in which an individual user is authenticated by the network prior to connection to one or more systems to perform the desired roles Non Stat NS Entry An export entry scheme for goods on which there is no requirement to collect statistics for the purposes of Trade Statistics Not Accepted Data whether valid or not which has not yet been committed Not Substantive Data which has never been accepted at any stage in its life cycle Not Valid Data in which the system has detected errors Object See Data Object Office of Declaration This is the Customs Unit that controls the Trader responsible for the Entry The responsible Trader is the Submitting Trader except for Supplementary Declarations submitted by an Authorised Agent representing the Trader for whom the Entry is being submitted The Office of Declaration is also known as the Office of Lodgement Office of
39. sitory of structured data The CHIEF IES database includes only data that has been validated and committed It does not include data that has been stored temporarily see Store Deferment Period The accounting period over which Trade s Deferment accounts are maintained Two periods exist on CHIEF Excise and Non Excise The Excise period runs from the 15th of one month to the 14th of the next month The Non Excise period runs from the first day of a month until the last day of the month Delete To render a data object unavailable to the CHIEF update and or enquiry processes See also Terminate Direct Export Goods exported out of the EU from the UK are said to be Direct Exports if they leave the EU without travelling through another EU country See also Indirect Export Direct Trader Input DTI An arrangement under which traders key customs declarations direct to the customs entry processing system Issue 6 2 04 12 09 2 5 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS Discretionary Security Those security marks of a data object s classification which represent the access rights granted to other roles by the object s custodian on the basis of their need to know The rules of data access however always ensure that these remain subject to the mandatory security marks Document a The form in which a data object or collection of data is presented to the user Each actual Document is of a type which defines its structural character
40. ta All Customs Import Entry input data processed up to and including clearance and which has been amended after clearance Preference An agreement between the Community and a non Community country that allows goods originating in that country to be imported at a preferential often nil rate of duty The quantity of goods allowed to be imported at preferential rates may be restricted by tariff quotas or ceilings Note that the Preference Agreements between the Community and Turkey are based on free circulation and not on origin Prefinancing A system whereby the export refund can be paid before export takes place the goods being under customs control either in an approved warehouse or for processing and to be exported within a prescribed period Not to be confused with Advance Payment Issue6 2 0412 09 B 44 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS Primary Command A command that is entered on the Command line of the screen to initiate a transaction The command may require parameters to establish the context of the transaction Provisionally Accepted The status of an Import Entry that is prelodged and passes through all validation checks without resulting in any errors Purpose An aspect of a user s operating clearance reflecting his reason for signing on to the system for example for Training Data objects created by the user carry a corresponding integrity mark in their classification Queue An ordered list of dat
41. te a transaction Committed Valid data which the user has added to the system database Commodity Any item or collection of goods as defined in the HMRC Tariff Commodity Code The term used to denote the code either at 8 digit or 10 digit level which identifies a line of tariff nomenclature The term replaces Tariff Trade Code Number Issue 6 2 04 12 09 2 3 CHIEF PROJECT USM 102 CHIEF GLOSSARY AND ABBREVIATIONS Common Agricultural Policy CAP The system managed by the EC to maintain common prices for agricultural products within the Community Community Any or all of the European Community EC European Coal and Steel Community ECSC and European Atomic Energy Community Euratom Community Goods Goods which originate or are in free circulation in the EC Community Transit CT An agreement for facilitating the movement of goods passing through more than one member state of the Community Compensatory Amount A charge which may be made in the oils and fats sector of the CAP Compensatory Levy A payment which exporters can make to HMRC on products manufactured from non Community goods under IPR or PFC to enable those products to enter an accessionary state at a reduced intra Community rate of duty The compensatory levy system applies only during the transitional period while there are differences between the import duties of the accessionary state and those of the rest of the Community Configuration The arrangement of a c
42. ted Clearance CACS Customs Additional Codes Exports CACX Computer Assisted Clearance Exclusion CANC Cancel CAP Common Agricultural Policy CAR Common Access Reference An element in the UNH service segment used to link related EDIFACT messages to the same data record CC Customs Check Countervailing Charge CCS Customs Clearance Status CCCN Customs Co operation Council Nomenclature CCDT Customs Check Details Issue 6 2 04 12 09 3 1 CHIEF PROJECT USM 102 CCPR CCR CCT CCTA CD CECAS CFCT CFST CFWD CG CGRP CHAP CHIEF CHIEF IES CHQD CIE CIF CITES CITOPS CLCT CLRNG CNCL CNSGE CNSGR CNSGT CNTRL CNTRY COD COO CPC CR CRED CRN CRRN CS Issue 6 2 04 12 09 CHIEF GLOSSARY AND ABBREVIATIONS Customs check profile Customs Clearance Request Common Customs Tariff Central Computer and Telecommunications Agency Customs Directorate Customs and Excise Central Accounting System Conversion factor Customs Freight Simplified Procedures Carried Forward Country Group Commodity group Chapter Customs Handling of Import and Export Freight CHIEF Import and Export System Customs Headquarters Department Customs Input Entry as opposed to DTI Cost Insurance and Freight Convention on International Trade in Endangered Species of Wild Flora and Fauna Customs amp International Trade Operations Customs Location Clearance Cancel Consignee Consignor Consignment Control Country Country of
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