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Lanier CW2200SP User's Manual

1. sess 88 Basic Procedure for Sending Scan Files by E mail sss 89 Registering an E mail Destination teen tnnt nete nnne nnns 90 Deleimng an E mail Desinah o EET OTT 9 Entering an E mail Address Manually sse entrent 92 Basic Procedure for Storing Scan Files sse tenete tn tnn 93 Checking a Stored File Selected from the List 94 Se Uh STS dl ad do EE E m 95 Sy sTslel avgl svepeey eve oeng eea E 96 6 Document Server OR UII NNI ances AAAA ANA AAAA ANA EEE 97 Printing Stored Docume S ciciseoisncsscrcechacocaevedasoptadescancewsedendnieo cunceetiotetudedesnetauotndeecbcunedelatantusebcumedovetendoeneenetds 99 7 Web Image Monitor Displaying Lep Pageissssennesxetinstasti dni rna E S E 101 8 Adding Paper and Ink pecatom ole adno deo MEO T E 103 Loading Paper into the Paper Input Location teens 105 Printing from the Paper Input Location Using the Printer Function sse LL Loading Paper into the Paper Bypass Location tenentes 119 Printing from the Paper Bypass Location Using the Printer Function 122 Recommended Paper Sizes and Types entente tenente tenens 126 Paper Roll nre 139 RS WPI ry eR ITI 140 ranslocent Pape ERROR RR RR RUN 140 Adding Ink 14 TM REESE Sending S d Docum When Ink Has Run O 143 ending scanned Documents When Ink Has Run Out ees
2. 3 Press OK 96 6 Document Server lt Hr R This chapter describes frequently used Document Server functions and operations For the information not included in this chapter see Copy Document Server on the supplied CD ROM Storing Data This section describes the procedure for storing documents on the Document Server A document accessed with a correct password remains selected even after operations are complete and it can be accessed by other users After the operation be sure to press the Reset key to cancel the document selection The user name registered to a stored document in the Document Server is to identify the document creator and type It is not to protect confidential documents from others When scanning by the scanner make sure that all other operations are ended File Name A file name such as COPY0001 and COPY0002 is automatically attached to the scanned document You can change the file name User Name You can register a user name to identify the user or user group that stored the documents To assign it select the user name registered in the Address Book or enter the name directly Depending on the security setting Access Privileges may appear instead of User Name For details about the Address Book see Registering Addresses and Users for Scanner Functions Connecting the Machine System Settings Password To prevent unauthorized printing you can specify
3. Thick Paper 2 191 220 g m 51 59 Ib 1 Print quality will decrease if the paper you are using is close to the minimum or maximum weight Change the paper weight setting to thinner or thicker e If you specify Film Matted for Paper Type the Prevent Paper Abrasion setting is automatically selected and you cannot change it For details about Prevent Paper Abrasion see System Settings Connecting the Machine System Settings When you print on matte film in a cold and dry environment the back side of the paper might get dirty e If the paper loaded in Paper Input Locations 1 and 2 are the same type thickness and width the machine automatically shifts to the other paper input location when the first paper input location runs out of paper This function is called Auto Tray Switching This saves interrupting a copy run to replenish paper when making a large number of copies See System Settings Connecting the Machine System Settings For the setting procedure of the Auto Tray Switching function see Copier Document Server Features Copy Document Server Paper Roll e f humidity is high and the paper roll has expanded due to moisture be sure to cut off with scissors approximately 1000 mm 40 inches before making copies or printing Then load the paper roll and select Cut on the screen The sizes of paper that can be printed from the paper input locations differ according to the paper typ
4. 1 Press the User Tools Counter key CJS039 2 Press Printer Features 3 Press System EM 4 Select Custom Size Paper Input Location 1 or Custom Size Paper Input Location 2 Vy 8 Adding Paper and Ink 5 Enter the horizontal size of the paper using the number keys and then press ber Size with the Number keys then press 280 914 T Vertical 210 mm 210 15000 6 Enter the vertical size of the paper using the number keys and then press 7 Press OK 8 Press the User Tools Counter key 118 Loading Paper into the Paper Bypass Location Loading Paper into the Paper Bypass Location Use the paper bypass location to copy onto paper sizes that cannot be loaded on the paper input location e Ifthe paper is curled load it so that it curls facing downward CPT042 e When loading paper that is longer than A1 DL place a clean cloth or sheet of paper behind the machine in advance If the edge of the paper touches the floor and get dirty a malfunction might occur 1 Make sure that Ready appears on the screen 2 When the paper roll is loaded press down the rewind button on the right of the paper input location for where the paper roll is loaded for more than one second After you release the button the paper is rewound automatically If the paper roll is not loaded proceed to step 3 CPT033 119 8 Adding Paper and Ink 3 Open the fro
5. 9 Troubleshooting Cannot display preview of this page Cannot find the specified path Please check the settings Cannot find the specified path Please check the settings Cannot start scanning because communication was failed Cannot start scanning because communication was failed The size of the image you want to preview is larger than 914 4 x 1219 2 mm 36 x 48 inches The destination computer name or folder name is invalid An anti virus program or a firewall is preventing the machine connecting to your computer Scan Profile is not set on the client computer The Take no action setting has been selected on the client computer forcing the client computer to remain inactive when it receives scan data Images larger than 914 4 x 1219 2 mm 36 x 48 inches cannot be previewed Specify 914 4 x 1219 2 mm 36 x 48 inches or a smaller image or scan again at 914 4 x 1219 2 mm 36 x 48 inches or smaller Check whether the computer name and the folder name for the destination are correct Anti virus programs and firewalls can prevent client computers from establishing connection with this machine e f you are using anti virus software add the program to the exclusion list in the application settings For details about how to add programs to the exclusion list see the anti virus software Help To prevent a firewall blocking the connection register the
6. Delete some of the files stored in the Document Server Reduce the number of pages to send Delete unneeded files stored in the machine Reduce the number of pages to print Reduce the number of pages to print Delete unneeded files stored in the machine Reduce the number of pages to print Turn off the main power switch and then back on again If the message appears again contact your service representative Delete all unnecessary files from the hard disk Decrease the file size sent to the machine Delete unneeded files stored in the machine Reduce the data size of the Sample Print Locked Print Hold Print or Stored Print file HDD is full HDD is full Auto O buffer overflow Information for user authentication is already registered for another user Insufficient Memory Memory Retrieval Error When Messages Are Displayed on the Control Panel When printing with the Delete unneeded forms or fonts PostScript 3 printer driver registered in the machine the hard disk capacity for fonts and forms has been exceeded The hard disk became full Delete unneeded files stored in while using the error job the machine store function to store Reduce the data size of the Normal Print jobs as Hola Temporary Print file and or the Print files Stored Print file An input buffer overflow In Printer Features under Host occurred Interface select I O Buffer
7. Select the check box of the machine model you want to use Double click the machine name to display the machine settings Click Port and then click Add in the Change settings for Port box Click Network Printer and then click OK O N O j Double click the computer name you want to use as a print server in the Browse for Printer window 11 Select the machine you want to use and then click OK 12 Check that the port of the selected printer is displayed in Port 13 Configure the user code default printer and shared printer as necessary 14 Click Continue The installation starts 15 Click Finish Select one of the options to restart the computer either now or later and then click Finish 68 Installing the Printer Driver for USB Connection Installing the Printer Driver for USB Connection This section explains how to install the printer driver using USB See the installation procedure for the operating system you are using Before installing check that only the operating system is running on the computer and no print jobs are in progress Manage Printers permission is required to install the driver Log on as an Administrators group member Windows XP Windows Server 2003 2003 R2 1 Quit all applications Do not close this manual 2 Check that the power of the machine is off 3 Connect the machine and computer using the USB cable Connect the USB cable fi
8. and then set the maximum buffer size to a larger value Reduce the number of files being sent to the machine The user name for LDAP or For details about User Authentication Integration Server see Security Guide authentication was already registered in a different server with a different ID and a duplication of the user name occurred due to a switching of domains servers etc A memory allocation error Only when using PostScript 3 occurred Select a lower resolution on the printer driver For details about how to change the resolution setting see the printer driver Help A memory allocation error Turn off the main power switch and occurred then back on again If the message appears again replace the RAM For details about replacing the RAM contact your service representative 189 190 9 Troubleshooting No response from the server Authentication has failed Print overrun Printing privileges have not been set for this document Receiving data failed Selected ppr size is not supported Job was cancelled Sending data failed The selected paper type is not supported This job has been cancelled You do not have a privilege to use this function This job has been cancelled You do not have a privilege to use this function This job has been cancelled You do not have a privilege to use this function This operation has been cancelled A
9. 4 Turn on the power of the machine Found New Hardware Wizard starts and USB Printing Support is installed automatically 5 In the Found New Hardware window click Locate and install driver sofrware recommended 6 Insert the provided CD ROM into the computer s CD ROM drive If the AutoPlay dialog box appears click Close 7 Select the name of the machine whose driver you want to install Check the location where the source files of the printer driver is stored If the CD ROM drive is D the source files are stored in the following locations 32 bit driver D X86 DRIVERS PS XP_VISTA MUI DISK1 64 bit driver D X64 DRIVERS PS X64 MUI DISK T 8 Click Next The installation starts 9 Click Close If the printer driver has already been installed and plug and play is enabled the icon of the printer connected to the USBOO1 port is added to the Printers Printers and Faxes or Devices and Printers window The number after USB varies depending on the number of printers connected Windows 7 Windows Server 2008 R2 1 Quit all applications Do not close this manual 2 Check that the power of the machine is off 3 Connect the machine and computer using a USB cable Connect the USB cable firmly 4 Turn on the power of the machine Found New Hardware Wizard starts and USB Printing Support is installed automatically 5 Click Devices and Printers from the Start menu 70 15 16 17 In
10. 5 Press Exit To check the results of head cleaning print the test pattern 6 Press the User Tools Counter key e fanozzle still fails to start firing perform head cleaning again For details about checking the condition of the print heads see p 161 Checking Whether a Nozzle is Clogged e For details about printing the test pattern see p 163 Print Nozzle Check Pattern Flush Print heads Use this function to clean the print heads far more thoroughly It consumes much more ink than head cleaning Use this function only if repeated head cleaning fails to reactivate a mis or nonfiring nozzle Perform this function on a color basis e Flushing consumes ink Perform this function only when necessary Perform no other operations during flushing Flushing is not possible if even one color has run out e Flushing may be incomplete if ink in a cartridge gets too low or runs out during flushing e An error will occur and flushing will not be possible if There is a misfeed One of the machine s covers is open The machine is performing maintenance operations The machine has run out of ink The machine has run out of paper 1 Press the User Tools Counter key CJS039 166 Maintenance 2 Press Maintenance 3 Press Flush Print heads 4 Select the color of the head you want to flush and then press Start Flush Print heads Select Print heads to flush then press Start
11. 5 Press OK Deleting an SMB Registered Folder mm Press the User Tools Counter key Press Address Book Mangmnt Check that Program Change is selected pde Select the name whose folder you want to delete Press the name key or enter the registered number using the number keys You can search by the registered name user code folder name or e mail address 5 Press Folder 6 Press the protocol which is not currently selected A confirmation message appears 7 Press Yes 8 Press OK 9 Press Exit 10 Press the User Tools Counter key 87 88 5 Scan Entering the Path to the Destination Manually l Press Manual Entry Folder Dest 00001 00007 C0001 2 att 000131488 ABCD COMPA KYOTO OFFI Branch 01 Branch 02 NY CE Eget Subiect_ B Security Rl Sender Name 2 Press SMB 3 Press Manual Entry on the right side of the path field Enter the path for the folder In the following example path the shared folder name is user and the computer name is deskO1 desk01 user 5 Press OK Depending on the destination setting enter the user name for logging in to the computer Press Manual Entry to the right of the user name field to display the soft keyboard Depending on the destination setting enter the password for logging in to the computer Press Manual Entry for the password to display the soft keyboard Press Connection
12. Cw 10 7 Press Horizontal 8 Enter the horizontal size of the paper using the number keys and then press 9 Press OK twice 10 Press the User Tools Counter key Specifying paper type using the control panel 1 Press the User Tools Counter key CJS039 2 Press Input Paper Settings 3 Press Y Next 4 Press Paper Type Paper Bypass 124 Loading Paper into the Paper Bypass Location 5 Select the proper items according to the paper type and thickness you want to use Paper Type Botnet Display Recycled Peper Film Matted Coated CAD nkiet Plain 6 Press OK 7 Press the User Tools Counter key 125 8 Adding Paper and Ink Recommended Paper Sizes and Types This section describes recommended paper sizes and types e f you use paper that curls either because it is too dry or too damp a paper jam may occur Use only translucent vellum paper and matte film that are intended for use in inkjet printers Paper input locations 1 2 Region A mainly Europe Plain paper 51 94 g m 14 25 lb Thin Paper Plain Paper Recycled Paper 51 94 g m 14 25 Ib Thin Paper Plain Paper Translucent Paper vellum 51 94 g m 14 25 Ib Thin Paper Plain Paper Paper roll Diameter 176 mm or less Core 50 8 mm 76 2 mm Width 297 mm 364 mm 420 mm 440 mm 490 mm 515 mm 594 mm 610 mm 24 inches 620 mm 625 mm 660 mm 680 mm 707
13. Scan If a misfeed occurs you might not scan an original Remove the misfeed and then scan the original again Invalid Winsock version You are using an invalid Install the operating system of the Please use version 1 1 or version of Winsock computer or copy Winsock from the higher operating system CD ROM No User Code is registered Access is restricted with user For details about User Code Consult your system codes Authentication see Security Guide administrator No response from the The machine or client Check whether the machine or scanner computer is not connected to client computer is connected to the network correctly the network correctly Disable the client computer s own firewall For details about firewall see Windows Help No response from the The network is crowded Wait for a while and then try to scanner reconnect 208 Scanner is in use for other function Please wait Scanner is not available on the specified device Scanner is not available Check the scanner connection status Scanner is not available Check the scanner connection status When Messages Are Displayed on Your Computer Screen A function of the machine other than the Scanner function is being used such as the Copier function The TWAIN scanner function cannot be used on this machine The machine s main power switch is off The machine is not connected to the netwo
14. Select one of the options to restart the computer either now or later and then click Finish Using the SmartDeviceMonitor for Client port To use this function you must first download SmartDeviceMonitor for Client from the manufacturer s Web site and install it on your computer Contact your local dealer for information on downloading SmartDeviceMonitor for Client 1 Quit all applications Do not close this manual 2 Insert the provided CD ROM into the computer s CD ROM drive If the AutoPlay dialog box appears click Run AUTORUN EXE 3 Select an interface language and then click OK 4 Click PostScript 3 Printer Driver On The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next Select the check box of the machine model you want to use Double click the machine name to display the printer settings Click Port and then click Add in the Change settings for Port box Click SmartDeviceMonitor and then click OK To configure port settings using TCP IP click TCP IP and then click Search O N O To configure port settings using IPP proceed to step 13 11 Select the machine you want to use and then click OK Only machines that respond to a broadcast from the computer appear To use a machine not listed here click Specify Address and then enter the IP address or ho
15. an operation The main power switch makes a loud clicking sound inside the machine when the main power is turned off automatically The Address Book cannot be changed while deleting the multiple stored documents Remove the paper as necessary For details about removing jammed paper see Removing Jammed Paper Troubleshooting Remove misfed paper For details about removing jammed paper see Removing Jammed Paper Troubleshooting Select a proper paper size For details about how to change the paper size see Changing the Paper Size Paper Specifications and Adding Paper Q Turn off the main power switch Wait for 10 seconds or more after the main power indicator goes out and then turn it on again Follow the message that appears and wait until the machine has shut down Do not turn on the main power switch while this message is displayed If the main power switch has been turned on follow the message that appears For details about turning the main power switch on and off see Turning On Off the Power Getting Started You will hear a loud clicking sound inside the machine when it shuts down This is not a malfunction Wait a while and then retry the operation 159 160 9 Troubleshooting Cannot use Web Image Monitor to print documents stored in Document Server Home is in use by another function appears The image data size is not valid See
16. 128 Special Paper 51 190 g m 14 51 Ib Thin Paper Thick Paper 1 Film Matted 51 190 g m 14 51 Ib Thin Paper Thick Paper 1 Coated CAD 80 125 g m 21 33 Ib Plain Paper Middle Thick Coated Paper 80 190 g m 21 51 Ib Plain Paper Thick Paper Inkjet Plain 51 125 g m 14 33 Ib Thin Paper Middle Thick Paper roll Diameter 6 9 inches or less Core 2 inches 3 inches Recommended Paper Sizes and Types Width 11 inches 12 inches 17 inches 18 inches 22 inches 24 inches 30 inches 34 inches 36 inches Paper roll Diameter 6 9 inches or less Core 2 inches 3 inches Width 11 inches 12 inches 17 inches 18 inches 22 inches 24 inches 30 inches 34 inches 36 inches Paper roll Diameter 6 9 inches or less Core 2 inches 3 inches Width 11 inches 12 inches 17 inches 18 inches 22 inches 24 inches 30 inches 34 inches 36 inches Paper roll Diameter 6 9 inches or less Core 2 inches 3 inches Width 11 inches 12 inches 17 inches 18 inches 22 inches 24 inches 30 inches 34 inches 36 inches Paper roll Diameter 6 9 inches or less Core 2 inches 3 inches Width 11 inches 12 inches 17 inches 18 inches 22 inches 24 inches 30 inches 34 inches 36 inches 129 130 8 Adding Paper and Ink Paper bypass location Region A mainly Europe Plain paper 51 94 g m 14 25 lb Thin Paper Plain Paper Cut pa
17. Color or Black and White in the Color Black and White list If you want to print multiple copies specify a number of sets in the Copies box Click the Detailed Settings tab In the Menu box click the Print Quality icon In the Select Print Quality list select Speed Priority Standard or Quality Priority Click OK Start printing from the application s Print dialog box rs A Print Locked Print Sending a Locked Print File 1 Click the WordPad menu button in the upper left corner of the window and then click Print 2 Inthe Select Printer list select the printer you want to use 3 Click Preferences 4 Inthe Job Type list click Locked Print 5 Click Details 6 Enter a User ID in the User ID box and then enter a password in the Password box 7 Click OK 8 Click the Detailed Settings tab 9 In the Menu box click the Print Quality icon 10 In the Select Print Quality list select Speed Priority Standard or Quality Priority 11 Change any other print settings if necessary 12 Click OK 13 Start printing from the application s Print dialog box Printing a Locked Print File Using the Control Panel When printing is completed the stored file will be deleted 1 Press the Home key on the top left of the control panel and press the Printer icon on the Home screen CPLO11 74 Locked Print 2 Press the
18. Folder and Basic Procedure for Delivering Files Scan Q IA 1 What You Can Do with This Machine Preventing Information Leakage Security Functions c SSS SS CQK104 You can protect documents from unauthorized access and stop them from being copied without permission You can control the use of the machine as well as prevent machine settings from being changed without authorization By setting passwords you can prevent unauthorized access via the network You can erase or encrypt the data on the hard disk to minimize the risk of information leakage You can limit the usage of functions for each user Reference See Security Guide Monitoring and Setting the Machine Using a Computer Monitoring and Setting the Machine Using a Computer Using Web Image Monitor you can check the machine s status and change the settings CQH005 You can check which paper input location is running out of paper register information in the Address Book specify the network settings configure and change the system settings manage jobs print the job history and configure the authentication settings Reference e See Connecting the Machine System Settings or Web Image Monitor Help 19 1 What You Can Do with This Machine Preventing an Unauthorized Copy ES You can print embedded pattern on paper to prevent them from being copied CQH103 Using the printer driver you can embed a pattern
19. Home key on the top left of the control panel and press the Printer icon on the Home screen CPLO11 2 Press the Print Jobs tab 3 Press Hold Print Job 4 Select the files you want to print You can select all the Hold Print files at once by pressing Select All Jobs after selecting a file 5 Press Print 6 Enter the number of copies using the number keys if necessary and then press Print Ce 78 A Print Stored Print Sending a Stored Print File Click the WordPad menu button in the upper left corner of the window and then click Print In the Select Printer list select the printer you want to use 3 Click Preferences 4 Inthe Job Type list select the print method to be used for Stored Print files You can select two methods of Stored Print Stored Print Stores the file in the machine and prints it later using the control panel Store and Print Prints the file at once and also stores the file in the machine 5 Click Details 6 Enter a User ID in the User ID box You can optionally set a file name and a password of a Stored Print file 7 Click OK 8 Click the Detailed Settings tab 9 In the Menu box click the Print Quality icon In the Select Print Quality list select Speed Priority Standard or Quality Priority Change any other print settings if necessary Click OK Start printing from the application s
20. IF an error occurs in the machine or a function press Check to view details Pressing Check displays an error message or the corresponding function screen Check the error message displayed on the function screen and take the appropriate action p 177 Messages Displayed When Using the Copy Document Server Function p 180 Messages Displayed When Using the Printer Function p 191 Messages Displayed When Using the Scanner Function 3 Messages Displays a message that indicates the status of the machine and each function 4 Status icons Each icon that can be displayed is described below 9 The function is performing a job A An error has occurred on the machine Q An error has occurred in the function being used Or the function cannot be used because an error has occurred on the machine The following table explains problems that cause the indicator to light 150 Documents and reports do not print out An error has occurred The machine is unable to connect to the network There is no paper left A function which has the status Error Occurred in the Check Status screen is defective A network error has occurred When an Indicator for the Check Status Key Is Lit Load paper For details about loading paper see Loading Paper Paper Specifications and Adding Paper Q Press Check in the function which the error has occurred Then check the displayed message and take appropriat
21. Print dialog box Printing a Stored Print File Using the Control Panel The stored documents are not deleted even after the printing has been completed For the procedure to delete the documents Deleting Stored Print files Print Stored Print 1 Press the Home key on the top left of the control panel and press the Printer icon on the Home screen CPLO11 2 Press the Print Jobs tab 3 Press Stored Print Job 4 Select the files you want to print You can select all the Stored Print files at once by pressing Select All Jobs after selecting a file 5 Press Print If you set the password in the printer driver enter the password If multiple print files are selected and some of these require a password the machine prints files that correspond to the entered password and files that do not require a password The number of files to be printed is displayed on the confirmation screen 6 Enter the number of copies using the number keys if necessary and then press Print 7 A Print 80 5 Scan a a aU a a 4 This chapter describes frequently used scanner functions and operations For the information not included in this chapter see Scan on the supplied CD ROM Basic Procedure When Using Scan to Folder Before performing this procedure refer to Preparation for Sending by Scan to Folder Scan and confirm the details of the destination computer Also refer to Registering Folder
22. Specifying the Settings for Favorites Convenient Functions Qj For details about the procedure for registering a shortcut using the Program screen see Registering a Shortcut to a Program to the Home Screen Convenient Functions QJ You can register up to 72 function and shortcut icons Delete unused icons if the limit is reached For details see Deleting an Icon on the Home Screen Convenient Functions QJ You can change the position of icons For details see Changing the Order of Icons on the Home Screen Convenient Functions 29 2 Getting Started Adding icons to the Home screen using Web Image Monitor 1 Start Web Image Monitor For details see Using Web Image Monitor Connecting the Machine System Settings 2 Log in to Web Image Monitor as an administrator For details see Security Guide 3 Point to Device Management and then click Device Home Management 4 Click Edit Icons 5 Point to Icon can be added of the position that you want to add and then click Add 6 Select the function or shortcut icon you want to add 7 Click OK four times Adding icons to the Home screen using the User Tools In the following procedure a shortcut to a copier program is registered to the Home screen 1 Register a program 2 Press the User Tools Counter key CJS039 3 Press Edit Home 1 Address Book Manamnt Printer Features Tray Paper Se
23. Symbols Used in the Manuals This manual uses the following symbols Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations i Indicates supplementary explanations of the machine s functions and instructions on resolving user errors Reference This symbol is located at the end of sections It indicates where you can find further relevant information Indicates the names of keys on the machine s display or control panels e Indicates instructions stored in a file on a provided CD ROM D Region A mainly Europe D Region B mainly North America Differences in the functions of Region A and Region B models are indicated by two symbols Read the information indicated by the symbol that corresponds to the region of the model you are using For details about which symbol corresponds to the model you are using see p 6 Model Specific Information Model Specific Information This section explains how you can identify the region your machine belongs to There is a label on the rear of the machine located in the position shown below The label contains details that identify the region your machine belongs to Read the label CPL004 The following information is region specific Read the information under the symbol that corresponds to the region of your machine D
24. The product names of Windows Server 2003 are as follows Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition The product names of Windows Server 2003 R2 are as follows Microsoft Windows Server 2003 R2 Standard Edition Microsoft Windows Server 2003 R2 Enterprise Edition The product names of Windows Server 2008 are as follows Zi 10 Appendix Microsoft Windows Server 2008 Standard Microsoft Windows Server 2008 Enterprise The product names of Windows Server 2008 R2 are as follows Microsoft Windows Server 2008 R2 Standard Microsoft Windows Server 2008 R2 Enterprise Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks Microsoft product screen shot reprinted with permission from Microsoft Corporation 212 INDEX A Address Doo cette 11 84 86 87 90 91 Adjust Paper Feed sssssssssss 173 Adjust Print Position esses 17 Adjustment essere 167 Authentication SCree n c cccccsccscesessesesessteeseseseeeees 39 Auto Adjust Head Position 167 Auto Reduce Enlarge 14 49 B Beep ule e eect ee eee IRI 152 C Carriers eec ceps einem omes darctu son 42 Cartridge cover 22 Check Status key sss 26 150 Check Status SCFeer
25. exceeded the max displayable number The scanned data exceeded maximum data capacity Try the operation again If the message is still shown the network may be busy Check that the correct settings for LDAP server are listed in Administrator Tools of System Settings For details about LDAP server see Programming the LDAP server Connecting the Machine System Settings Check the authentication settings and then enter a correct user code Change the Scanner Features settings as follows Increase the e mail size limit in Max E mail Size Change the Divide amp Send E mail setting to Yes per Page or Yes per Max Size For details about these settings see Send Settings Scan Search again after changing the search conditions Specify the scan size and resolution again Note that it may not be possible to scan very large originals at a high resolution For details about the settings for scan function see Relationship between Resolution and Scan Size Scan Exceeded max data capacity Check the scanning resolution then reset original s Exceeded max data capacity Set Original Orientation to R then press the Start key again Exceeded max number of alphanumeric characters for the path Exceeded max number of alphanumeric characters Exceeded max number of files which can be sent at the same time Reduce the number of
26. location to remove misfed paper or to clean the platen Main power switch To operate the machine the main power switch must be on If it is off turn the switch on Guide to Names and Functions of Components Rear CPLO002 1 Original exit Originals are delivered here 2 Ventilation holes Prevent overheating 3 Ink collector unit cover Open this cover to replace the ink collector unit Ink used for maintenance collects in the ink collector unit 4 Original output guide Stacks originals delivered to the rear output 23 2 Getting Started Guide to Functions of the Machine s Options Guide to Functions of the Machine s External Options CPLO003 1 Paper holder Use to set a paper roll onto the paper input location This is useful to change quickly to a different size paper roll from the paper holder 2 Paper Input Location 2 Load a paper roll onto this unit 24 Guide to the Names and Functions of the Machine s Control Panel Guide to the Names and Functions of the Machine s Control Panel This illustration shows the control panel of the machine with options fully installed 1 2 3 4 5 6 18 17 19 16 15 14 13 12 11 Z sz Se 20 CPL005 1 Home key Press to display the Home screen For details see p 28 How to Use the Home Screen 2 Function keys No functions are registered to the function keys as a factory default You can register often used functions pr
27. 22 43 P Melo EE EE E E 126 Paper bypass location 22 59 60 119 gejej gelojofo e M 126 Paper olde A a eae ee hee 24 Paper holding lever 22 Paper input location ss 29 24 105 Paper Input Location 1 22 Paper Input Location 2 sssss 22 24 Paper input location cover sess 22 Paper output location sss 22 goo rA MR naaasaiae 122 126 Paper thickness sss 126 Paper o NN a 124 126 Paper weight sss 126 Placing originals sss 41 Placing rolled originals 43 MISIT NN 22 FSI CUNO MEAE 63 68 PRESSE GUL P 55 Preset Reduce Enlarge 47 Prevent Paper Abrasion mode 161 Preventing information leakage 18 Pon can aE dps MUN 145 Print Nozzle Check Pattern 163 Print ET Yoon 161 xit M 73 Printer Bypass Paper Size 122 123 PEEL SI CAN INE e cosa tere PURSE ESI IUEU RERO 63 69 Printer driver properties sss 72 Printer DOTT TUBOS uos Herrin RERO EHA FORI ENERO 63 PODES I aoo ein terae EE 153 Problem with the quality of the printing 161 Progro NN TS 17 33 30 Program as Defaults sss 12 Program KOycucsceneemeceteeszictonmusc etvtstedten ense steven cem 25 R Reduce E
28. Close all other applications then restart scanning When Messages Are Displayed on Your Computer Screen An error has occurred in the driver The application specified scan conditions have exceeded the setting range of the machine An unrecoverable error has occurred on the machine Memory is insufficient Check whether the network cable is connected correctly to the client compulter Check whether the Ethernet board of the client computer is recognized correctly by Windows Check whether the client computer can use the TCP IP protocol Check whether the scanning settings made with the application exceed the setting range of the machine An unrecoverable error has occurred in the machine Contact your service representative Close all the unnecessary applications running on the client computer Uninstall the TWAIN driver and then reinstall it after restarting the computer 207 9 Troubleshooting Insufficient memory Reduce Scanner memory is Reset the scan size A n PM the scanning area insufficient E E E ER Set with no compression For details about the settings see TWAIN driver Help The problem may also be due to the following causes e Scanning cannot be performed if large values are set for brightness when using halftone or high resolution For details about the relationship between scan settings see Relationship between Resolution and Scan Size
29. LDAP Authentication or Integration Server Authentication is set To prevent use of the machine by unauthorized persons always log out when you have finished using the machine 1 Press the Login Logout key CPL027 2 Press Yes 40 Placing Originals Placing Originals Place one original at a time on the original table When inserting an original push it lightly against the rollers Pushing it with force may cause an original jam Once an original start to feed in do not push or pull it This may damage the original If the original s front or rear edge is badly curled smooth it out with both hands before scanning If the original is inserted as is it may be damaged When the machine is printing on paper that requires a long time for the ink to dry such as translucent vellum paper wait until each job has finished printing before loading the next original If you load the next original while the machine is printing the original might touch the printout and be stained with ink Placing Originals on the Original Table Make sure that Ready appears on the screen Adjust the original guides to the original size Adjust the original guides so they are the same distance from the center of the original table Make sure that the original guides are flush against the original Do not push the original guide side fences with force CPTO006 Using both hands carefully insert the origin
30. This function consumes a large quantity of ink Magenta Black 1 Black 2 Cyan Yellow Eee J 5 Press Exit To check the results of head flushing print the test pattern 6 Press the User Tools Counter key e For details about printing the test pattern see p 163 Print Nozzle Check Pattern Adjustment Auto Adjust Head Position If bidirectional printing produces misaligned verticals or blurred colors printing the test pattern will re calibrate the machine The test pattern differs depending on the print quality Printing the test pattern consumes ink Perform this function only when necessary e Adjustment results vary depending on the Prevent Paper Abrasion mode s status If you perform an adjustment while Prevent Paper Abrasion mode is enabled and do not want to print using this mode cancel Prevent Paper Abrasion mode and then perform the adjustment again Perform no other operations while the test pattern is printing e Anerror will occur and test patterns will not print if There is a misfeed One of the machine s covers is open The machine is performing maintenance operations The machine has run out of ink The machine has run out of paper 167 9 Troubleshooting e An adjustment sensor failure occurred while performing an adjustment 1 Press the User Tools Counter key 2 Press Maintenance 3 Press Auto Adjust Head Position 4 Select the items of
31. a password for any stored document A protected document can only be accessed if its password is entered If a password is specified for the documents the key icon appears on the left side of the file name 9f 98 6 Document Server l Press the Home key on the top left of the control panel and press the Document Server icon on the Home screen CPLO11 2 Press To Scanning Screen 3 Press User Name e vog M 10 11 12 Specify a user name and then press OK The user names shown are names that were registered in the Address Book To specify a name not shown in the screen press Manual Entry and then enter a user name Press File Name Enter a file name and then press OK Press Password Enter a password with the number keys and then press OK You can use four to eight digits for the password For double check enter the password again and then press OK Specify the original scanning conditions Place the original The original feeds into the machine automatically IF Press Start Key is selected for Feed Start Method scanning starts when you press the Start key The original is scanned Press Finish Scanning after all documents are scanned The document is saved in the Document Server Printing Stored Documents Printing Stored Documents Prints stored documents on the Document Server The items you can specify on the printing screen are as follo
32. again later SMTP authentication E mail address and Administrator E mail address mismatch Scanner journal is full Please check Scanner Features free hard disk space in the machine for delivering or sending by e mail while storing in the Document Server only some of the pages could be scanned There is no memory device inserted No paper is set in the specified paper input location A function of the machine other than the Scanner function is being used such as the Copier function Too many jobs are in standby state and sending was canceled The SMTP authentication e mail address and the administrator s e mail address do not match Print amp Delete Scanner Journal in Scanner Features is set to Do not Print Disable Send and Scanner Journal is full Insert a memory device or check to see whether the memory device is properly inserted in the media slot Load paper of the sizes listed in the message For details about loading paper see Loading Paper Paper Specifications and Adding Paper Cancel the job that is being processed For example press Exit and then press the Home key Next press the Copier icon on the Home screen and then press the Stop key When the message appears on the screen follow the instructions to cancel the job Retry sending after sending jobs in standby state completes For details about how to set SMTP au
33. and then enter it again For details about the maximum enterable number of characters see Values of Various Set Items for Transmission Storage Delivery Function Scan Reduce the number of files and then send them again Check the files stored by the other functions and then delete unneeded files For details about how to delete files see Deleting Stored Documents Copy Document Server 195 9 Troubleshooting Exceeded max number of pages per file Do you want to store the scanned pages as file Exceeded max number of standby files Try again after the current file is sent Exceeded max number of stored files Cannot send the scanned data as capturing files is unavailable Exceeded max page capacity per file Press Send to send the scanned data or press Cancel to delete Exceeded max page capacity per file Press Write to write the scanned data to the memory storage device or press Cancel to delete Exceeded maximum number of file to store Delete all unnecessary files The file being stored has exceeded the maximum number of pages for one file The maximum number of standby files was exceeded Too many files are waiting to be delivered The number of scanned pages exceeded the maximum page capacity The scan could not be completed because the maximum number of pages that can be scanned by this machine was exceeded during writing t
34. details about recommended paper see Recommended Paper Paper Specifications and Adding Paper Q When Print Results Are Not Satisfactory When Print Results Are Not Satisfactory IF there is a problem with the quality of the printing such as dirty or faint and patchy prints first check the condition of the machine Checking Whether the Print heads Scratch the Paper Set Prevent Paper Abrasion mode if the prints have smeared ink Setting Prevent Paper Abrasion mode may result in lower print quality and speed Depending on the type of paper images to be printed or the print quality the print heads may scratch the paper causing the ink to smear If this occurs set Prevent Paper Abrasion mode and then try printing again Prevent Paper Abrasion mode raises the print heads to prevent smeared ink on the prints i If you specify Film Matted for Paper Type the machine specifies Prevent Paper Abrasion mode automatically For details about setting Prevent Paper Abrasion mode see General Features Connecting the Machine System Settings Checking Whether a Nozzle is Clogged Print the nozzle check test pattern to check whether the print head nozzles are all ejecting ink properly and if necessary carry out head cleaning or flushing l 2 Print the nozzle check test pattern If the pattern is patchy clean the print heads then print the test pattern and check the result Do not use the machine
35. dialog box are applied to all users 1 On the Start menu click Devices and Printers 2 Right click the icon of the printer you want to use 3 Click Printer properties Standard Printing Standard Printing This section explains how to print documents from the printer driver using WordPad in Windows 7 as an example The screens displayed may differ depending on the application LU JM OAM Pe 9 10 11 12 13 14 15 If you send a print job via USB 2 0 while the machine is in Low Power mode or Sleep mode an error message might appear when the print job is complete In this case check if the document was printed Click the WordPad menu button in the upper left corner of the window and then click Print In the Select Printer list select the printer you want to use Click Preferences In the Job Type list select Normal Print In the Document Size list select the size of the original to be printed In the Orientation list select Portrait or Landscape as the orientation of the original In the Paper Input Location list select the paper input location that contains the paper you want to print onto If you select Auto Select Paper Input in the Paper Input Location list the paper input location is automatically selected according to the paper size and type specified In the Paper Type list select the type of paper that is loaded in the paper input location Select
36. in contact with your hands wash them thoroughly with soap and water A CAUTION When removing jammed paper or replacing ink avoid getting ink on your clothing If ink comes into contact with your clothing wash the stained area with cold water Hot water will set the ink into the fabric and make removing the stain impossible A CAUTION When removing jammed paper or replacing ink avoid getting ink on your skin If ink comes into contact with your skin wash the affected area thoroughly with soap and water Use only manufacturer recommended print cartridges Recommended cartridges have been safety evaluated and will not damage the machine When replacing print cartridges make sure the machine s power is switched to On If the power is off settings are canceled and printing cannot resume e Be sure to replace print cartridges when the machine requests you to do so After replacing the print cartridge close the cartridge cover and wait for the Please wait message to disappear before loading paper into the paper bypass location 14 8 Adding Paper and Ink e If you load paper into the paper bypass location while the cartridge cover is open Paper Misfeed may appear on the screen If Paper Misfeed appears follow the on screen instructions to clear the misfeed Do nottouch the IC integrated circuit chip on ink cartridges Do not open the cartridge cover other than when replacing the
37. in the printed document If the document is copied on a machine with the Copy Data Security unit protected pages are grayed out in the copy This can minimize the risk of confidential information being copied If a document protected by unauthorized copy guard is copied on a machine that is equipped with the Copy Data Security unit the machine beeps to notify users that unauthorized copying is being attempted If the document is copied on a machine without the Copy Data Security Unit the hidden text becomes conspicuous in the copy showing that the copy is unauthorized Using the printer driver you can embed text in the printed document for unauthorized copy prevention If the document is copied scanned or stored in a Document Server by a copier or multifunction printer the embedded text appears conspicuous in the copy discouraging such unauthorized copying Reference For details see the printer driver Help Print and Security Guide 20 2 Getting Started This chapter describes how to start using this machine Guide to Names and Functions of Components Do not obstruct the ventilation holes by placing objects near them or leaning things against them If the machine overheats a failure might occur Front CPL001 1 Original cover Open to clear jammed originals 2 Original stacker Originals are stacked here 3 Control panel See p 25 Guide to the Names and Functions of the Machine s Contr
38. in the printer driver Check that the printer driver is the most up to date version available Check the connection between the computer and the printer Check that the program you used to compress the data is functioning correctly Data storage error Document Server is not available to use Cannot store Error has occurred Exceeded max capacity of Document Server Cannot store Exceeded max number of files of Document Server Cannot store Exceeded max number of files to print for temporary stored jobs Exceeded max number of files Auto You tried to print a Sample Print Locked Print Hold Print or Stored Print file or to store a file in the Document Server when the hard disk was malfunctioning You cannot use the Document Server function A syntax error etc occurred The hard disk became full after a file was stored The maximum file capacity of the Document Server was exceeded While printing a Sample Print Locked Print Hold Print or Stored Print file the maximum file capacity was exceeded While using the error job store function to store Normal Print jobs as Hold Print files the maximum file capacity for file storage or Hold Print file management automatic was exceeded When Messages Are Displayed on the Control Panel Contact your service representative For details about using Document Server function contact y
39. machine s IP address in the firewall s IP address exclusion settings For details about the procedure for excluding an IP address see your firewall s Help Set Scan Profile For details about how to do this see Changing a Scan Profile Scan Open scanner properties click the Events tab and then select Start this program as the computer s response on receipt of scan data For details see your operating system s Help Cannot start scanning Check the setting s on the ps Cannot write on the memory storage device Check the memory storage device and machine settings Cannot write on the memory storage device because remaining free space is insufficient Cannot write on the memory storage device because the device is write protected Captured file exceeded max number of pages per file Cannot send the scanned data Scan Profile might be incorrectly configured The memory device is faulty or the file name contains a character that cannot be used The memory device is full and scan data cannot be saved Even if the memory device appears to have sufficient free space data might not be saved if the maximum number of files that can be saved is exceeded The memory device is write protected The maximum number of pages per file has been exceeded When Messages Are Displayed on the Control Panel Check the Scan Profile configuration Check to see if the memory de
40. mm 728 mm 800 mm 841 mm 880 mm 914 mm 36 inches Paper roll Diameter 176 mm or less Core 50 8 mm 76 2 mm Width 297 mm 364 mm 420 mm 440 mm 490 mm 515 mm 594 mm 610 mm 24 inches 620 mm 625 mm 660 mm 680 mm 707 mm 728 mm 800 mm 841 mm 880 mm 914 mm 36 inches Paper roll Diameter 176 mm or less Core 50 8 mm 76 2 mm Width 297 mm 364 mm 420 mm 440 mm 490 mm 515 mm 594 mm 610 mm 24 inches 620 mm 625 mm 660 mm 680 mm 707 mm 728 mm 800 mm 841 mm 880 mm 914 mm 36 inches Recommended Paper Sizes and Types Special Paper Paper roll 51 190 g m 14 51 Diameter 176 mm or less Ib Core 50 8 mm 76 2 mm Thin Paper Thick Paper 1 Width 297 mm 364 mm 420 mm 440 mm 490 mm 515 mm 594 mm 610 mm 24 inches 620 mm 625 mm 660 mm 680 mm 707 mm 728 mm 800 mm 841 mm 880 mm 914 mm 36 inches Film Matted Paper roll 51 190 g m 14 51 Diameter 176 mm or less Ib Core 50 8 mm 76 2 mm Thin Paper Thick Paper 1 Width 297 mm 364 mm 420 mm 440 mm 490 mm 515 mm 594 mm 610 mm 24 inches 620 mm 625 mm 660 mm 680 mm 707 mm 728 mm 800 mm 841 mm 880 mm 914 mm 36 inches Coated CAD Paper roll 80 125 g m 21 33 Diameter 176 mm or less Ib Core 50 8 mm 76 2 mm Plain Paper Middle Thick width 297 mm 364 mm 420 mm 440 mm 490 mm 515 mm 594 mm 610 mm 24 inches 620 mm 625 mm 660 mm 680 mm 707 mm 728 mm 800 mm 841 mm 880 m
41. print cartridges Doing so may result in misfeeds e Push in the print cartridge until the lever clicks If it does not click into place ink may leak inside the machine CPWO08 When Ink is almost empty appears on the control panel approximately 35 of the original amount of ink remains in the print cartridge If JInk is almost empty appears on the control panel prepare the appropriate color print cartridge When this message appears approximately 2076 of the original amount of ink remains in the print cartridge Have parts necessary for replacing print cartridges Note that printing is not possible if only one cartridge is empty When LJNo ink appears on the control panel replace corresponding color print cartridges Follow the instruction on the screen regarding how to replace a print cartridge e You can check the name of the required print cartridge and the replacement procedure using the Replace Print Cartridge screen For details about how to check contact number where you can order supplies see Enquiry Maintenance and Specifications For details about storing print cartridges see p 143 Ink To protect the print head and ensure print quality ink is consumed not only when printing but also when the power switch is turned to On during head cleaning flushing and loading of cartridges Therefore the frequency of head cleaning or flushing will be increased and the print cartridge might ru
42. sure that no previous settings remain When there are previous settings remaining press the Reset key 3 Specify the output location for originals If the rear original stackers are installed originals are ejected onto the original stackers If the rear original stackers are not installed originals are ejected onto the original output guides 4 Select an original orientation that matches the orientation of your originals 5 Make desired settings 6 Enter the number of copies with the number keys The maximum copy quantity that can be entered is 99 A5 3 Copy 7 Place the original on the original table The original feeds into the machine automatically and copying starts IF Press Start Key is selected for Feed Start Method copying starts after you press the Start key 8 When the copy job is finished press the Reset key to clear the settings A6 Reducing or Enlarging Originals Reducing or Enlarging Originals This section describes methods of reducing or enlarging images by specifying a reproduction ratio or a paper size Base Point The upper right corner is the base point CPH016 In addition to the functions described in this section advanced reduce enlarge copy functions are also available For details about these functions see Advanced Reduce Enlarge Copying Copy Document Server e Preset Reduce Enlarge This function allows you to reduce or enlarge images by selecting a p
43. the scaling factor in Specify Reproduction Ratio and then try to scan the original again If displaying the entire image is not necessary press the Start key to start scanning with the current scaling factor Specify a large size in Specify Size and then try to scan the original again If displaying the entire image is not necessary press the Start key to start scanning with the current scaling factor Change the orientation of the original and then try to scan the original again A new device certificate PDF with digital signature must be installed For details about how to install a device certificate PDF with digital signature see Security Guide XXX cannot be YYY because the Digital Signature s device certificate is not currently valid XXX and YYY indicate the user action The Digital Signature s device certificate is invalid The file cannot be sent XXX cannot be YYY because there is a problem with the Digital Signature s device certificate Check the device certificate XXX and YYY indicate the user action XXX cannot be YYY because there is a problem with the device certificate used for the S MIME signature Check the device certificate XXX and YYY indicate the user action XXX cannot be YYY because the device certificate used for the S MIME signature is not currently valid XXX and YYY indicate the user action The device ce
44. timeout occurred while connecting to the server for LDAP authentication or Windows Authentication Images were discarded while printing The PDF document you have tried to print has no privileges to print Job Reset is automatically performed if the specified paper size is incorrect The machine received a command to stop transmission from the printer driver Job Reset is automatically performed if the specified paper type is incorrect The entered Login User Name or Login Password is not correct The logged in user is not allowed to use the selected function The logged in user does not have the privileges to register programs or change the paper input location settings Check the status of the server Only when using PostScript 3 Select a lower resolution on the printer driver For details about how to change the resolution setting see the printer driver Help Contact the owner of the document Data reception was aborted Resend the data Specify the correct paper size and then print the file again Check if the computer is working correctly Specify the correct paper type and then print the file again Check that the Login User Name and Login Password are correct For details about how to set permissions see Security Guide For details about how to set permissions see Security Guide When Messages Are Displayed on the Control Panel Messages during Dire
45. to install the driver Log on as an Administrators group member Installing the Printer Driver for the Selected Port Describes the driver installation procedure for each printer port See the installation procedure for the printer port you are using e To use the SmartDeviceMonitor for Client port you must first download SmartDeviceMonitor for Client from the manvfacturer s Web site and install it on your computer Contact your local dealer for information on downloading SmartDeviceMonitor for Client For details about SmartDeviceMonitor for Client see Software that You Can Download Getting Started Standard TCP IP port p 63 Using the Standard TCP IP port IPP port p 64 Using the IPP port LPR port p 65 Using the LPR port SmartDeviceMonitor for Client port p 66 Using the SmartDeviceMonitor for Client port Using the Standard TCP IP port 1 Quit all applications Do not close this manual 2 Insert the provided CD ROM into the computer s CD ROM drive If the AutoPlay dialog box appears click Run AUTORUN EXE 3 Select an interface language and then click OK 63 64 A Print 4 Click PostScript 3 Printer Driver E A A 11 12 13 14 15 16 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next Select the check box of the manufacturer and machine model you wan
46. to specify access privileges for the created folder to allow other users or groups to access the folder configure the folder as follows l On the Security tab select Edit Click Add In the Select Users or Groups window click Advanced CO Oc A C N Right click the folder created in step 2 and then click Properties Specify one or more object types select a location and then click Find Now From the list of results select the groups and users you want to grant access to and then click OK 7 In the Select Users or Groups window click OK 8 In the Groups or user names list select a group or user and then in the Allow column of the permissions list select either the Full Control or Change check box Press OK twice Registering an SMB Folder a FB C N Press the User Tools Counter key Press Address Book Mangmnt Check that Program Change is selected Press New Program Press Change under Name The name entry display appears 6 Enter the name and then press OK Press the key for the classification you want to use under Select Title Names E LONDON OFFICE Key Display Select Title Title 1 Title 2 Title 5 The keys you can select are as follows 8 10 11 12 13 14 15 16 17 18 Basic Procedure When Using Scan to Folder Frequent Added to the page that is d
47. wait appears Please wait appears Please wait appears The main power switch is turned off This message appears when you press the Energy Saver key This message appears when the machine is warming up The current environmental condition is outside the recommended temperature range for the machine Turn on the main power switch Wait for a while IF the machine is not ready in 1O minutes turn off the main power switch and make sure the main power indicator turns off Wait at least 10 seconds and then turn the main power switch on again If the machine is still not ready in 1O minutes contact your service representative Wait until the message disappears Do not turn off the main power switch while the message is displayed If the machine is not ready in 5 minutes turn off the main power switch and make sure the main power indicator turns off Wait at least 10 seconds and then turn the main power switch on again If the machine is still not ready in 5 minutes contact your service representative Check the optimum environmental conditions for the machine and move it to a different location Leave the machine for a while and allow it to adapt to the environment For details about the optimum environmental conditions for the machine see Optimum Environmental Conditions After Moving the Machine Maintenance and Specifications Please wait appears Memory is full Do
48. 0 mml 707 x 500 mm 680 x 841 mml 680 x 420 mmE7 660 x 841 mmL 660 x 420 mmD 625 x 880 mmD 625 x 440 mmE7 620 x 880 mml 620 x 440 mm 490 x 594 mmD 490 x 420 mmD 490 x 297 mm 440 x 615 mmD 440 x 594 mmLJ 440 x 420 mmD 440 x 297 mmL Custom size Paper width 279 4 9 14 4 mm Paper length 210 0 2000 0 mm 1 sheet 1 sheet 131 132 8 Adding Paper and Ink Special Paper 51 220 g m 14 59 Ib Thin Paper Thick Paper 2 Film Matted 51 190 g m 14 51 Ib Thin Paper Thick Paper 1 Cut paper Regular size AOL AIDD A2UD A3DE2 AAEP B1 JIS DJ B2 JISU B3 JISUD BA JISD 880 x 1230 mml 880 x 1189 mmL 880 x 615 mm 880 x 594 mmL 800 x 1189 mml 800 x 594 mmD 707 x 1000 mmD 707 x 500 mm 680 x 841 mml 680 x 420 mmE7 660 x 841 mmL 660 x 420 mm 625 x 880 mmD 625 x 440 mmD 620 x 880 mml 620 x 440 mm 490 x 594 mm 490 x 420 mmD 490 x 297 mm 440 x 615 mmD 440 x 594 mmLJ 440 x 420 mmD 440 x 297 mmL Custom size Paper width 279 4 9 14 4 mm Paper length 210 0 2000 0 mm Cut paper Regular size AOD AIUD A2DJEP A3DJE A4D BT JIS DJ B2 JISUD B3 JISUD BA JISEP 880 x 1230 mml 880 x 1189 mml 880 x 615 mm 880 x 594 mmL 800 x 1189 mml 800 x 594 mmD 707 x 1000 mmD 707 x 500 mm 680 x 841 mml 680 x 420 mmE7 660 x 841 mD 660 x 420 mmD 625 x 880 mmD 625 x 440 mmE7 620 x 880 mml 620 x 440 mm 490 x 594 mm 490 x 420 mmD 490 x 297
49. A WARNING e Dispose of used ink containers in accordance with local regulations Print cartridge cannot be re used D Region A mainly Europe IF you want to discard your used ink container please contact your local sales office If you discard it by yourself discard it according to the requirements of your local municipalities D Region B mainly North America Please see our local company website for information on the recycling of supply products or you can recycle items according to the requirements of your local municipalities or private recyclers 145 8 Adding Paper and Ink Replacing an Ink Collector Unit AWARNING The following explains the warning messages on the plastic bag used in this product s packaging Keep the polythene materials bags etc supplied with this machine away from babies and small children at all times Suffocation can result if polythene materials are brought into contact with the mouth or nose A CAUTION Keep ink and ink containers out of reach of children A CAUTION When replacing ink collector unit avoid getting ink on your clothing If ink comes into contact with your clothing wash the stained area with cold water Hot water will set the ink into the fabric and make removing the stain impossible A CAUTION e If ink gets into contact with eyes wash eyes immediately with running water Consult a doctor if necessary A CAUTION e If i
50. Adding Paper and Ink Inkjet Plain 51 125 g m 14 33 Ib Thin Paper Middle Thick Cut paper Regular size AOL AIDD A2UD A3DE2 AAEP B1 JIS DJ B2 JISU B3 JISU BA JISD 880 x 1230 mml 880 x 1189 mmL 880 x 615 mm 880 x 594 mmL 800 x 1189 mml 800 x 594 mmD 707 x 1000 mml 707 x 500 mm 680 x 841 mml 680 x 420 mmE7 660 x 841 mrb 660 x 420 mm 625 x 880 mmD 625 x 440 mmD 620 x 880 mml 620 x 440 mm 490 x 594 mm 490 x 420 mmD 490 x 297 mm 440 x 615 mmD 440 x 594 mmLJ 440 x 420 mmD 440 x 297 mmL Custom size Paper width 279 4 9 14 4 mm Paper length 210 0 2000 0 mm 1 sheet Recommended Paper Sizes and Types Paper bypass location Region B mainly North America Plain paper 51 94 g m 14 25 Ib Thin Paper Plain Paper Recycled Paper 51 94 g m 14 25 Ib Thin Paper Plain Paper Cut paper Regular size Engineering E 34 x A4 D D 22 x 34 DO C 17 x 22 UD B 11 x 17 A 8 75 x 11 E7 Architecture E 36 x 48 D D 24 x 36 UD C 18 x 24 DO B 12 x 18 D E7 A 9 x 12 Ly Other 8 5x 14D 30 x 42D 21 x 30D Custom size Paper width 11 00 36 00 inches Paper length 8 27 78 74 inches Cut paper Regular size Engineering E 34 x A4 D D 22 x 34 C 17 x 22 UD B 11 x 17 UD A 8 75 x 11 E7 Architecture E 36 x 48 D D 24 x 36 D 7 C 18 x 24 DO B 12 x 18 D E2 A 9 x 12 Ly Other 8 5x 14D 30 x 42D 21 x 30D Cus
51. Cartridges Maintenance and Specifications amp Contact your sales or service representative Load the paper up side down so that the curled edges face downward For details about recommended paper see Recommended Paper Paper Specifications and Adding Paper Lay cut paper on a flat surface to prevent paper from curling and do not lean it against the wall For details about the proper way to store paper see Paper Storage Paper Specifications and Adding Paper Cut folded or wrinkled areas off the paper roll Replace cut paper that is folded or wrinkled When You Have Problems Operating the Machine Misfeeds occur frequently Misfeeds occur frequently Turn main Power Switch off appears Shutting down Please wait Main power will be turned off automatically Maximum waiting time 2 minute s appears The machine makes a loud clicking sound shortly after the main power switch is turned off An error has occurred when the Address Book is changed from the display panel or Web Image Monitor Jammed or torn paper is inside the machine You may have loaded paper of a size different from the paper size settings The machine does not shut down normally when the main power switch is turned off and then immediately turned on The shut down procedure has begun because the main power switch was turned off while the machine was in standby mode or performing
52. JISUD BA JISUD Region B mainly North America Engineering E 34 x 44 D E 34x 44 D 22 x 34 C 17 x 22 D B 11x17 A 8 gt x 11 E 36x D 22 x 34 D 48 D 24 x 36 C 18 x 24 B 12 x B 11 x 17 DO A 8 2 x 11D Architecture E 36 x 48 D D 24 x 36 DD C 18x 24 B 12 x 18 DE7 A 9 x 12 D 7 51 3 Copy 1 Press User Auto R E Synchro Cut Variable Cut Fat sie Auto Reduce Enlarge User Auto R E Finishing Fiona Meigen 2 Check that the combination selected for User Auto Reduce Enlarge is the one you want 3 Place the original and start scanning 52 Combined Copying Combined Copying This mode can be used to select a reproduction ratio automatically and copy the originals onto a single sheet of copy paper The machine selects a reproduction ratio between 25 0 and 400 0 If the orientation of the original is different from that of the copy paper the machine will automatically rotate the image by 90 degrees to make copies properly E amm CKN014 e You cannot use the paper bypass location with this function There are three types of One Sided Combine 1 Sided 2 Originals Combine 1 Side Copies two 1 sided originals to one side of a sheet 1 Sided 4 Originals Combine 1 Side Copies four 1 sided originals to one side of a sheet 1 Sided 8 Originals Combine 1 Side Copies eight 1 sided originals to one side of a sheet Orientation
53. K 170 Maintenance 8 Press Exit To check the results of adjustment print the test pattern again 9 Press the User Tools Counter key For details about Prevent Paper Abrasion mode see p 161 Checking Whether the Print heads Scratch the Paper Adjust Print Position This function prints the test sheet for adjusting the print start position of paper on a paper input location basis To check the print results of the test sheet proceed to step 6 Printing the test sheet consumes ink Perform this function only when necessary e Adjustment results vary depending on the Prevent Paper Abrasion mode s status If you perform an adjustment while Prevent Paper Abrasion mode is enabled and do not want fo print using this mode cancel Prevent Paper Abrasion mode and then perform the adjustment again Perform no other operations while the test sheet is printing e Anerror will occur and test sheets will not print if There is a misfeed One of the machine s covers is open The machine is performing maintenance operations The machine has run out of ink The machine has run out of paper 1 Press the User Tools Counter key CJS039 2 Press Maintenance 171 9 Troubleshooting 3 Press Adjust Print Position 4 Select the paper input location of the print position you want to adjust and then press Print Test Sheet Adjust Print Position Select item PPaper Bypass L
54. K 92 Basic Procedure for Storing Scan Files Basic Procedure for Storing Scan Files You can specify a password for each stored file Files that are not password protected can be accessed by other users on the same local area network using DeskTopBinder We recommend that you protect stored files from unauthorized access by specifying passwords Scan file stored in the machine may be lost if some kind of failure occurs We advise against using the hard disk to store important files The supplier shall not be responsible for any damage that may result from the loss of files For long term storage of files we recommend the use of DeskTopBinder For details contact your local dealer or see the documentation for DeskTopBinder 1 Press the Home key on the top left of the control panel and press the Scanner icon on the Home screen CPLO11 2 Make sure that no previous settings remain If a previous setting remains press the Reset key 3 Press Store File Store File Scanned Files Status Ready Specify destination s and set original s gemens ee co e er uk ow eo esr 00001 00002 00003 00004 00005 roong ABCD COMPA YOKOHAMA O BERLIN OFF LONDON OFF NEW YORK OJILOS NY FEICE ICE ICE ERIGE 5 4 Press Store to HDD 5 If necessary specify file information such as User Name File Name and Password User Name v3 5 Scan Press User Name and
55. MP CW2200 MP CW2200sp What You Can Do with This Machine um User Guide Getting Started Copy Print Scan Document Server Web Image Monitor Adding Paper and Ink Troubleshooting Appendix For information not in this manual refer to the HTML PDF files on the supplied CD ROM ww Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in Read This First before using the machine TABLE OF CONTENTS How to Read the Manuals err 5 S mb U d i h M 5 y ols Used in the elg tio rc M d S ifi f mati 6 odel opecific Infor ejje RES UTENTE PIT E E EE ames O ajor sie A ES S TNR NRI RNC ON RON EEE TOE EERE TEE EET TOE TC OEC cS 1 What You Can Do with This Machine Saving SSI tee tsetse cassette MI UN IM MN MM DIM DRM I Leone wee 9 Converting Documents to Electronic Formats Easily essere 10 Kegislering SSI CMOS NE TOTEM 1 Operating the Machine More Effectively sse eere 12 Customizing the Home Screen as You Like 13 Making Copies Using Various FUNCTIONS uoce ebore ebat peto eben e Ht eh kuchen eR 14 Pining Dair Using Various FUNCTIONING ecc I5 Utilizing Stored Documents ener tnter tnter ttt tnnt th trennt rennen 16 Using the Scanner in a Network E
56. Print Jobs tab 3 Press Locked Print Job Select the files you want to print You can select all the Locked Print files at once by pressing Select All Jobs after selecting a file 5 Press Print 6 Enter the password using the number keys and then press OK 7 Enter the number of copies using the number keys if necessary and then press Print 5 76 A Print Hold Print Sending a Hold Print File oO 0 Rh WON Click the WordPad menu button in the upper left corner of the window and then click Print In the Select Printer list select the printer you want to use Click Preferences In the Job Type list click Hold Print Click Details Enter a User ID in the User ID box You can optionally set a file name of a Hold Print file To specify the print time of the document select the Set Print Time check box and then specify the time You can specify the time in 24 hour format Click OK Click the Detailed Settings tab In the Menu box click the Print Quality icon In the Select Print Quality list select Speed Priority Standard or Quality Priority Change any other print settings if necessary Click OK Start printing from the application s Print dialog box Printing a Hold Print File Using the Control Panel When printing is completed the stored file will be deleted Hold Print 1 Press the
57. Region A mainly Europe If the label contains the following your machine is a region A model e CODE XXXX 27 e 220 240V D Region B mainly North America IF the label contains the following your machine is a region B model e CODE XXXX 17 e 120 127 V e Dimensions in this manual are given in two units of measure metric and inch If your machine is a Region A model refer to the metric units If your machine is a Region B model refer to the inch units Names of Major Features In this manual major features of the machine are referred to as follows e Roll Unit RU6520 Paper Input Location 2 1 What You Can Do with This Machine You can search for a description by what you want to do Saving Paper BRLOS9S Printing multi page documents on a single sheet Combine See Combined Copying Copy Document Server QJ Conserving ink when printing Ink Save function See Enabling the Ink Save Function Print 1 What You Can Do with This Machine Converting Documents to Electronic Formats Easily CQH100 Sending scan files See Basic Procedure for Sending Scan Files by E mail Scan Q Sending the URL of the folder in which scan files are stored See Sending the URL by E mail Scan Q Storing scan files in a shared folder See Basic Procedure When Using Scan to Folder Scan Storing scan files on media See Basic Procedure for Saving Scan Files on a Removable Memory Device Scan Q Ma
58. Test A connection test is performed to check whether the specified shared folder exists 9 Check the connection test result and then press Exit Press OK Basic Procedure for Sending Scan Files by E mail Basic Procedure for Sending Scan Files by E mail 1 Press the Home key on the top left of the control panel and press the Scanner icon on the Home screen CPLO11 2 Make sure that no previous settings remain If a previous setting remains press the Reset key 3 Press the E mail tab SS Scanner _stareFile_ Y e OReady Specify destination s and set originalis t Lie Art Auto Detect as F rene e Lo Le er ori m 00001 00002 00003 00004 Next Original Wait ABCD COMPA YOKOHAMA O BERLIN OFF LONDON NY FEIGE ICE ICE Original Feed Type R CRI 4 If necessary specify the scan settings according to the original E Scanner Store File Scanned Files Stat Ready Specify destination s and set original s Auto Detect E mail Ad Scan Settings Manual Entr Ez A gt pene co e o ox uw foro eer 000011 000021 000031 000041 000051 Next Original Wait ABCD COMPA YOKOHAMA O IBERLIN OFF LONDON OFF NEW YORK O NY FFICE ICE ICE FFICE 3 Original Feed Type RCE 00007 00008 00010 00011 00014 KYOTO OFFI BEIJING OF SHANGHAI HONG KONG OSAKA OFFI Send File Tyne Name CE FICE OFFICE OFFICE CE Ex
59. The first page of the document is almost blank When Messages Are Displayed on the Control Panel Message Causes Solutions Cancel transmission Waiting status cleared or the DeskTopBinder setting and then change the file name Cancel transmission Waiting status cleared or the DeskTopBinder setting and then change the password Cancel transmission Waiting status cleared or the DeskTopBinder setting and then change the user name Wait until sending is retried automatically after the preset interval If sending fails again contact your administrator In the message that appears at each transmission press Select Cancel transmission Waiting status cleared or the DeskTopBinder setting and then delete the file The original s blank side might have been scanned Be sure to place your originals correctly 199 200 9 Troubleshooting The entered file name contains invalid character s Enter the file name again using any of the following 1 byte characters O to 9 Ajo aloz ue The entered file name contains invalid character s Enter the file name again using any of the following 1 byte characters O to 9 AtoZ atoz _ The selected file s contained file s without access privileges Only file s with access privileges will be deleted Transmission has failed Insufficient memory in the destination hard disk To check t
60. a shared folder on a computer running Windows and how to confirm the computer s information In these examples Windows 7 Ultimate is the operating system and the computer is a member in a network domain Write down the confirmed information Step 1 Confirming the user name and computer name Confirm the user name and the name of the computer you will send scanned documents to 1 On the Start menu point to All Programs then Accessories and then click on Command Prompt 2 Enter the command ipconfig all and then press the Enter key 3 Confirm the name of the computer The computer s name is displayed under Host Name You can also confirm the IPv4 address The address displayed under IP Address is the IPvA address of the computer 4 5 Basic Procedure When Using Scan to Folder Next enter the command set user and then press the Enter key Be sure to put a space between set and user Confirm the user name The user name is displayed under USERNAME Step 2 Creating a shared folder on a computer running Microsoft Windows Create a shared destination folder in Windows and enable sharing In the following procedure a computer which is running under Windows 7 Ultimate and participating in a domain is used as an example 11 12 13 O 00 NO O0 FS You must log in as an Administrators group member to create a shared folder If Everyone is left selected in step 6 the creat
61. ad the paper roll when the power of the machine is on Check that the output basket is in basic mode before loading a paper roll For details see Setting the Output Basket Getting Started You can load the paper roll into Paper Input Locations 1 and 2 Each paper input location is loaded in the same way In the following example procedure the paper roll is loaded into Paper Input Location 1 The paper roll is heavy and may need to be lifted by two people When replacing paper holder to other paper roll place the paper roll on a flat surface Names of the parts of the paper holder CPT039 1 Left flange 2 Spool 3 Paper roll adjustment levers 4 Right flange 5 Locklever Position of the paper roll adjustment levers Switch the paper roll adjustment levers depending on the internal diameter of the paper roll There are three paper roll adjustment levers on each flange Make sure that all six levers are in the same position When the core of the paper roll is 50 8 mm 2 inches open the paper roll adjustment levers When the core of the paper roll is 76 2 mm 3 inches close the paper roll adjustment levers Loading Paper into the Paper Input Location 1 When the core of the paper roll is 50 8 mm 2 inches 2 When the core of the paper roll is 76 2 mm 3 inches Paper roll direction When loading the paper roll to the paper holder and machine make sure that the edge of the paper feeds from top of the roll towa
62. ake copies of the scanned originals first and then automatically proceed to scan and to copy the remaining originals In this case the resulting sorted pages will not be sequential For details about Memory Full Auto Scan Restart see Input Output Copy Document Server Messages Displayed When Using the Printer Function This section describes the principal messages that appear on the display panel error logs or reports If other messages appear follow their instructions Status messages Hex Dump Mode In Hex Dump Mode the machine receives data in hexadecimal format Press Job Reset to cancel Hex Dump Mode Job Suspended Printing was temporarily stopped by SmartDeviceMonitor for Client You can resume printing via My Job List in SmartDeviceMonitor for Client or via the Web Image Monitor To resume printing via Web Image Monitor ask your system administrator first Offline The machine is offline Please wait e This message might appear for a second or two while the machine is preparing performing initial adjustments replenishing ink or executing maintenance operations Wait a while e The current environmental condition is outside the recommended temperature range for the machine Check the optimum environmental conditions for the machine and move it to a different location or leave the machine for a while and allow it to adapt to the environment The machine is printing Wait a while This i
63. al between the original guides scan side down Push the original so that it makes light contact with the feed rollers Support the original with your hands until it feeds in 4 42 2 Getting Started Stopping originals from feeding in IF the originals are feeding in slanted or jamming etc press the Scanner Stop key to stop them feeding in CPTO008 Scanning an Original Using a Carrier Sheet Use the carrier sheet when scanning originals such as originals drawn in pencil and pasted originals For details see Originals That Should Be Scanned Using the Carrier Sheet Paper Specifications and Adding Paper QJ When using the carrier sheet originals should be ejected onto the original output guides If the original is ejected onto the original stackers it might be damaged For details about how to eject originals onto the original output guides see Ejecting originals onto the original output guides Paper Specifications and Adding Paper 1 Open the carrier sheet with the transparent sheet face up and then insert the original also face up Align the original with the fold of the carrier sheet Placing Originals CBAO051 2 Adjust the original guides to the size of the carrier sheet 3 Using both hands hold the carrier sheet face down and carefully insert the folded edge of the carrier sheet between the original guides Placing Rolled Originals When placing rolled originals
64. ample Scanning the document in color mode and saving as a PDF file 89 90 5 Scan e Press Scan Settings and then press Full Colour Text Photo in the Original Type tab Press PDF under Send File Type Name If necessary press Next Original Wait Specify the destination You can specify multiple destinations To specify the e mail sender press Sender Name To use Message Disposition Notification press Recept Notice If you select Recept Notice the selected e mail sender will receive e mail notification when the e mail recipient has opened the e mail Place originals If scanning does not start automatically press the Start key Registering an E mail Destination Press the User Tools Counter key Press Address Book Mangmnt Check that Program Change is selected Press New Program Press Change under Name The name entry display appears 6 Enter the name and then press OK Press the key for the classification you want to use under Select Title BENE nsn nro roten J Emo J or LONDON OFFICE Key Display Select Title Title 1 Title 2 Title 5 The keys you can select are as follows e Frequent Added to the page that is displayed first e AB CD EF GH UK LMN OPQ RST UVW XYZ 1 to 10 Added to the list of items in the selected title Basic Procedure for Sending Scan Files by E mail You can sele
65. andling and storing ink 143 8 Adding Paper and Ink Handling ink A CAUTION Keep ink and ink containers out of reach of children Use only manufacturer recommended print cartridges Recommended cartridges have been safety evaluated and will not damage the machine For details about how to add print cartridges see p 141 Adding Ink Storing ink ANCAUTION e f ink gets into contact with eyes wash eyes immediately with running water Consult a doctor if necessary A CAUTION e If ink is ingested induce vomiting by drinking a strong saline solution Consult a doctor immediately A CAUTION When removing jammed paper or replacing ink avoid getting ink on your clothing If ink comes into contact with your clothing wash the stained area with cold water Hot water will set the ink into the fabric and make removing the stain impossible A CAUTION When removing jammed paper or replacing ink avoid getting ink on your skin If ink comes into contact with your skin wash the affected area thoroughly with soap and water When storing print cartridges the following precautions should always be followed Do not store print cartridges where they will be exposed to direct sunlight Store print cartridges where the temperature is 30 to 43 C 22 to 109 4 F and the humidity is 15 to 8076 Store print cartridges on a flat surface 144 Adding Ink Used print cartridges
66. appear Modify settings such as printer name and default printer configuration as necessary You can also print a test page 14 Click Finish If a check box for setting the machine as a default printer appears configure as necessary Using the LPR port 1 Quit all applications Do not close this manual 2 Insert the provided CD ROM into the computer s CD ROM drive If the AutoPlay dialog box appears click Run AUTORUN EXE 3 Select an interface language and then click OK 4 Click PostScript 3 Printer Driver 5 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next 6 Select the check box of the machine model you want to use 7 Double click the machine name to display the printer settings 8 Click Port and then click Add in the Change settings for Port box 65 A Print 9 Click LPR Port and then click OK IF LPR Port does not appear see Windows Help and install it 10 Enter the machine name or IP address in the Name or address of server providing lpd box 11 Enter Ip in the Name of printer or print queue on that server box and then click OK 12 Check that the port of the selected printer is displayed in Port 13 Configure the user code default printer and shared printer as necessary 14 Click Continue The installation starts 15 Click Finish
67. ations to be updated there may be some delay before you can resume operation Operations are not possible while this message is displayed Select a proper paper size For details about Rotate Sort see Sort Copy Document Server Files can be deleted by the person who created the file To delete a file which you are not authorized to delete contact the person who created the file For details about how to set permissions see Security Guide When the memory becomes full while using the copy document server function Memory is full nn originals have been scanned Press Print to copy scanned originals Do not remove remaining originals n in the message represents a changeable number Press Continue to scan and copy remaining originals The scanned originals exceed the number of pages that can be stored in memory The machine checked if the remaining originals should be copied after the scanned originals were printed Press Print to copy scanned originals and cancel the scanning data Press Clear Memory to cancel the scanning data and not copy Remove all copies and then press Continue to continue copying Press Stop to stop copying 179 180 9 Troubleshooting f you set Memory Full Auto Scan Restart in Input Output of User Tools to On even if the memory becomes full the memory overflow message will not be displayed The machine will m
68. b Plain Paper Middle Thick Engineering E 34 x 44 D D 22 x 34 DD C 17 x 22 UD B 11 x 17 A 8 75 x 11 E7 Architecture E 36 x 48 D D 24x 36 DO C 18 x 24 DO B 12 x 18 DD A 9 x 12 D Other 81 5 x 14D 30 x 42D 21 x 30D Custom size Paper width 11 00 36 00 inches Paper length 8 27 78 74 inches 1 sheet 1 sheet 137 8 Adding Paper and Ink Coated Paper 80 220 g m 21 59 Ib Plain Paper Thick Paper 2 Inkjet Plain 51 125 g m 14 33 Ib Thin Paper Middle Thick 138 Cut paper Regular size Engineering E 34 x A4 D D 22 x 34 DD C 17 x 22 DD B 11 x 17 DD A 8 75 x 11 G Architecture E 36 x 48 D D 24x 36 DD C 18 x 24 DO B 12 x 18 DJE7 A 9 x 12 Ly Other 8 x 14D 30x 42D 21 x 30D Custom size Paper width 11 00 36 00 inches Paper length 8 27 78 74 inches Cut paper Regular size Engineering E 34 x A4 D D 22 x 34 DD C 17 x 22 UD B 11 x 17 UD A 8 5 x 11 E7 Architecture E 36x 48 D D 24 x 36 DO C 18 x 24 UD B 12 x 18 D E7 A 9 x 12 D Other 8 5x 14D 30 x 42D 21 x 30D Custom size Paper width 11 00 36 00 inches Paper length 8 27 78 74 inches 1 sheet 1 sheet Recommended Paper Sizes and Types Paper Thickness Paper Thickness Paper weight Thin Paper 51 79 g m 14 21 Ib Plain Paper 80 94 g m 21 25 lb Middle Thick 95 125 g m 25 33 Ib Thick Paper 1 126 190 g m 34 51 Ib
69. can stamp the name of your company on copies of working or architectural drawings Your company name needs to be pre registered in the machine You can print various size copies onto one size of paper so they are easier to manage You can copy up to eight pages onto a sheet so that you can save paper You can scan documents efficiently You can compress the data size of scanned documents so that you can send and store them 35 2 Getting Started Long term storage Select PDF A in Send File Type You can easily digitize documents scan Name to PDF A file format which is suitable for long term storage Unified size scan In Scan Settings select Reduce You can skip the procedure to unify Enlarge under Edit and then the print size when reprinting specify the reproduction ratio or scanned data finished size of scanned data for each page of the original Digital signature In Send File Type Name specify You can add a digital signature to scan PDF PDF JPEG 2000 or an important document such as a PDF A in File Type and also contract so that any data tampering specify Digital Signature can be detected High resolution Specify settings to save scanned Scanned documents maintain much scan data in TIFF format Also specify a of the detail of the originals but the higher resolution in Scan Settings size of the data may be quite large Depending on the
70. ceeds 1 GB For details about the recommended memory devices for the Direct printing function from removable memory devices contact your service representative The USB flash memory that features password protection or other security features may not work normally Files or groups of files larger than 1 GB cannot be printed When the total size of the multiple files that are selected exceeds 1 GB select files separately When the size of selected file exceeds 1 GB print by using a function other than the Direct printing function from removable memory devices You cannot select files of different formats at the same time Files or groups of files larger than 1 GB cannot be printed When the total size of the multiple files that are selected exceeds 1 GB select files separately When the size of selected file exceeds 1 GB print by using a function other than the Direct printing function from removable memory devices You cannot select files of different formats at the same time When Messages Are Displayed on the Control Panel Other messages This section describes likely causes of and possible solutions for the error messages that are printed on the error logs or reports Address Book is currently in use by another function Authentication has failed An error occurred while processing an Unauthorized Copy Prevention job The job was cancelled An error occurred whil
71. ck the optimal adjustment value based on the print results of the test sheet The optimal adjustment value is the number next to the square pattern that has the faintest color closest to gray and aligned horizontals on both sides If the value on the left of the pattern is 2 the adjustment value is 2 174 Maintenance CQA008 e If the horizontal lines on the both sides of the faintest square are misaligned determine an adjustment value based on a pattern that is above or below whose horizontals are misaligned in the opposite direction For example 2 square is the faintest and the horizontals on both sides of 6 are in the opposite direction to 2 so the adjustment value is between 3 and 5 depending on the degree of misalignment After completing the adjustment adjust the paper feed again to check if the optimal adjustment value is set CQAO009 175 9 Troubleshooting 7 Select the paper input location of the paper feed you selected to adjust and then press Adjustment Adjust Paper Feed Select item Paper Bypass Location Adjustment Print Test Sheet PPaper Input Location 1 Adjustment Print Test Sheet PPaper Input Location 2 Adjustment Print Test Sheet 8 Enter the adjustment value with 7 and then press OK 9 Press Exit To check the results of paper feed adjustment print the test sheet again 10 Press the User Tools Counter key For deta
72. ct Frequent and one more key for each title 8 Press E mail 9 Press Change under E mail Address gt ER _ ae pese 10 Enter the e mail address E mail Address Enter E mail address then press OK Newyork adcbcompany com 7 23 128 LJ 2 ds JJ Ls ds op BER EE EE ERN RES ER EECRIE CES ER ER E IER EE EET E 53 SES ESI Po 11 Press OK 12 Press OK 13 Press Exit 14 Press the User Tools Counter key Deleting an E mail Destination x Press the User Tools Counter key Press Address Book Mangmnt Check that Program Change is selected Aa O N Select the name whose e mail address you want to delete Press the name key or enter the registered number using the number keys You can search by the registered name user code folder name or e mail address 5 Press E mail 6 Press Change under E mail Address 9 5 Scan 7 Press Delete All and then press OK 8 Press OK 9 Press Exit 10 Press the User Tools Counter key Entering an E mail Address Manually 1 Press Manual Entry a Scanner StoreFile Ready Deliv Specify destination s and set original s Auto Detect C Femme Lo fs e ux m t000011 00002 00003 00004 Next Original Wait ABCD COMPA YOKOHAMA O IBERLIN OFF LONDON NY AFINE lii ICE Original Feed Type RIC 2 Enter the e mail address 3 Press O
73. ct print from a removable memory device 99 Error This data cannot be printed Check that the data is valid For details The specified data is either about the kinds of data supported by corrupt or not supported by the Direct printing function from the Direct printing function removable memory devices see from removable memory Printing Files from a Memory Storage devices Device Print QS IF printing does not start contact your service representative The contents of errors may be printed on the Configuration Page Check the Configuration Page in conjunction with the error log For details about how to print the Configuration Page see List Test Print Print Messages Displayed When Using the Scanner Function This section describes likely causes of and possible solutions for the error messages that appear on the control panel f a message not described here appears act according to the message Authentication with the The entered user name or Check that the user name and destination has failed Check password was invalid password are correct settings To check the current Check that the ID and password status press Scanned Files Status for the destination folder are correct A password of 128 or more characters may not be recognized Cannot detect original size The original is a Place the original correctly 1I Select scan size nonstandard size Seeciinescane ze 191
74. cument print screen Auto Reduce Enlarge Finishing Adjust Print Position Stamp Reduce Enlarge number of prints Scanner Scan Settings density Next Original Wait Original Feed Type Send File Type Name except for Security Settings Store File except for User Name and Password Preview Text Subject Security Recept Notice This section explains how to register functions in a program using copier function as an example 1 Press the Home key on the top left of the control panel and press the Copier icon on the Home screen CPLO11 2 Edit the copy settings so all functions you want to store in a program are selected 33 2 Getting Started 3 Press the Program key 4 Press Program 5 Press the program number you want to register Program Copier Select No to program S rea 001 X Not Programmed 6 Enter the program name 7 Press OK 8 Press Exit You can enter up to 34 characters for a program name When a specified program is registered as the default its values become the default settings which are displayed without pressing the Program key when modes are cleared or reset and after the machine is turned on See Changing the Default Functions of the Initial Screen Convenient Functions QJ e If the paper input location you specified in a program runs out of paper and an another paper input location is configured with the same s
75. e Plain paper and recycled paper up to 15000 mm 590 6 inches can be printed on and other types of paper up to 3600 mm 141 8 inches can be printed on Load a paper roll into Paper Input Location 1 that meets the following conditions e Width of more than 841 mm 33 2 inches e Paper thickness of 0 150 mm 0 006 inches or more Paper weight of 120 g m 32 lb or more 1 39 140 8 Adding Paper and Ink Cut Paper Straighten curled or warped paper before loading Translucent Paper e Smooth out any curls in the paper before loading translucent paper vellum When copying or printing an original or data that contains a lot of images such as photos onto the translucent vellum paper let the printouts dry for about an hour before stacking them Adding Ink Adding Ink This section describes precautions when adding ink and sending scanned documents when ink runs out It also describes recommendations and cautions for handling and storing ink ANCAUTION Keep ink and ink containers out of reach of children A CAUTION e If ink gets into contact with eyes wash eyes immediately with running water Consult a doctor if necessa ry NCAUTION e If ink is ingested induce vomiting by drinking a strong saline solution Consult a doctor immediately A CAUTION e When removing the print cartridge avoid putting your hand near the place where the print cartridge is installed If ink comes
76. e processing an Unauthorized Copy Prevention job The job was cancelled An error occurred while processing an Unauthorized Copy Prevention job The job was cancelled There is no work area available for image processing Parameters of the control code are invalid Printing was canceled by the auto job cancel function due to a command error The machine could not access the hard disk correctly The machine currently cannot perform authentication because the Address Book is being used by another function You tried to store a file in the Document Server when Unauthorized Copy Prevention was specified The Enter User Text field on the Unauthorized Copy Prevention for Pattern Details screen is blank The resolution is set to a value less than 600 dpi when Unauthorized Copy Prevention is specified Decrease the number of files sent to the machine Check the print settings Check that the data is valid Turn off the main power switch and then back on again If the message appears frequently contact your service representative Wait a while and then retry the operation On the printer driver select a job type other than Document Server in Job Type or deselect Unauthorized Copy Prevention On the printer driver s Detailed Settings tab click Effects in Menu Select Unauthorized Copy Prevention and then click Details to display Unauthorized Copy Preven
77. e action For details about error messages and their solutions see p 177 When Messages Are Displayed on the Control Panel You can use other functions normally Press Check in the function which error is occurred And then check the displayed message and take appropriate action For details about error messages and their solutions see p 177 When Messages Are Displayed on the Control Panel Check that the machine is correctly connected to the network and that the machine is correctly set For details about how to connect the network see Interface Settings Connecting the Machine System Settings For details about connecting to the network contact your administrator If the indicator is still lit even after trying to solve the problem as described here contact your service representative 151 9 Troubleshooting Panel Tone The following table describes the meaning of the various beep patterns that the machine produces to alert users about left originals and other machine conditions Single short beep Panel screen input A control panel or screen key was accepted pressed Short then long beep Panel screen input rejected An invalid key was pressed on the control panel or screen or the entered password was incorrect Single long beep Job completed successfully A Copier Document Server Features job has finished Two long beeps Machine has warmed up When the power is turned on
78. e enne nnne QNM RR 143 Replaci Ink Coll Uni 146 2 9 fee he gre mido eremi C 9 Troubleshooting sre I ET Om OO antares 149 When an Indicator for the Check Status Key Is Lit 150 qug n4 m 152 When You Have Problems Operating the Machine sss 153 When Print Results Are Not Satisfactory cccccccscsssssssssseseseseseseseseseseseseseseseseseseseseseseseseseseseseseaeseseaeseaeaeaeess 16 Checking Whether the Print heads Scratch the Paper sse 16 Checking Whether a Nozzle is ClogGe lsccesissoteto ttt eeni e token nba bib reus Iani Tubo iesu 161 UTE TBI TINS SNNT OO EO m mom 163 Print Nozzle Check Wo NO eni T OO TOT 163 NS AE GAT hedd Sues tp true ipM dein mee EMO UMEN 165 RITE AA UE RNS AA E ESET IA E ES T E 166 ETE SP te cen E ep tect ces dU TIME AE A PN NUMEN EUM EU M UDINE 167 When Messages Are Displayed on the Control Panel sss 177 Messages Displayed When Using the Copy Document Server Function 177 Messages Displayed When Using the Printer Function sss 180 Messages Displayed When Using the Scanner Function 19 When Messages Are Displayed on Your Computer Screen sss 205 Messages Displayed When Using the Scanner Function 205 10 Appendix Miele ol NINE OO Dm 211 How to Read the Manuals
79. e on the machine s hard disk With Web Image Monitor you can use your computer to search for view print delete and send stored files via the network You can also change print settings and print multiple documents Document Server CQH004 Using the file format converter you can download stored documents to your computer Reference For details about the Document Server in copier mode and how to use the Document Server see Storing Data in the Document Server and Document Server Copy Document Server QJ For details about the Document Server in printer mode see Saving and Printing Using the Document Server Prin QS For details about the Document Server in scanner mode see Storing and Saving the Scanned Documents Scan Q Using the Scanner in a Network Environment Using the Scanner in a Network Environment CQK103 You can send scan files to a specified destination using e mail Sending scan files by e mail You can send scan files directly to folders Sending scan files by Scan to Folder e You can use this machine as a delivery scanner for the ScanRouter delivery software Network delivery scanner You can save scan files in the delivery server or send them to a folder in a computer on the same network 1 The ScanRouter delivery software is no longer available for sale Reference See Basic Procedure for Sending Scan Files by E mail Basic Procedure When Using Scan to
80. e types of paper you load in the paper input location in advance For details see System Settings Connecting the Machine System Settings QJ For details about the settings for the paper thickness and types see System Settings Connecting the Machine System Settings For details about how to store the paper roll see Paper Storage Paper Specifications and Adding Paper Q Loading Paper into the Paper Input Location Printing from the Paper Input Location Using the Printer Function With the printer function you can print on a custom size paper roll This section explains how to specify the paper size from the control panel of the machine IF you load regular size paper roll the machine detects the paper size automatically e Settings remain valid until they are changed For details about setting printer drivers see Printing Documents Print Specifying a custom size roll of paper using the control panel This section explains how to specify the size for a custom size roll of paper from the control panel when using RP CL 2 or RTIFF as a printer language For details about how to change the printer language see Specifying a Printer Language RP GL 2 and RTIFFQO Paper sizes that can be specified are 280 914 mm 11 1 36 0 inches horizontally and 210 15000 mm 8 3 590 5 inches vertically When using RTIFF as a printer language the machine can detect the size of a custom size roll of paper by default
81. ed shared folder will be accessible by all users This is a security risk so we recommend that you give access rights only to specific users Use the following procedure to remove Everyone and specify user access rights gp ry p g Create a folder just as you would create a normal folder in a location of your choice on the computer Right click the folder and then click Properties When using Windows XP right click the folder and then click Sharing and Security On the Sharing tab select Advanced Sharing When using Windows XP on the Sharing tab select Share this folder Proceed to step 5 Select the Share this folder check box Click Permissions In the Group or user names list select Everyone and then click Remove Click Add In the Select Users or Groups window click Advanced Specify one or more object types select a location and then click Find Now From the list of results select the groups and users you want to grant access to and then click OK In the Select Users or Groups window click OK In the Groups or user names list select a group or user and then in the Allow column of the permissions list select either the Full Control or Change check box Configure the access permissions for each group and user Click OK 83 84 5 Scan Step 3 Specifying access privileges for the created shared folder If you want
82. ess OK Press Exit Press the User Tools Counter key Locating the SMB folder manually l 2 Press Change under Path Enter the path where the folder is located For example if the name of the destination computer is User and the folder name is Share the path will be NNUserNShare Program Change Address Book Names Auth Info Protection Eme Pe eee Press Browse Network to select shared fi Browse Network If the network does not allow automatic obtaining of IP addresses include the destination computer s IP address in the path For example if the IP address of the destination computer is 192 168 0 191 and the folder name is Share the path will be NN192 168 0 19 1 NShare Press OK If the format of the entered path is not correct a message appears Press Exit and then enter the path again Locating the SMB folder using Browse Network l 2 3 Press Browse Network The client computers sharing the same network as the machine appear Network display only lists client computers you are authorized to access Select the group that contains the destination computer Select the computer name of the destination computer Shared folders under it appear Basic Procedure When Using Scan to Folder Browse Network giis ABCD NET giis WORKGROUP You can press Up One Level to switch between levels 4 Select the folder you want to register
83. ettings if necessary However if you specify Film Matted for Paper Type the Prevent Paper Abrasion setting is automatically selected and you cannot change it For details about Prevent Paper Abrasion see System Settings Connecting the Machine System Settings Do not print on both sides of the paper Do not use paper already printed on Do not insert multiple sheets at one time Doing so can result in jams and poor quality prints 12 8 Adding Paper and Ink e f you are printing multiple pages insert each additional sheet after the preceding sheet is fully ejected from the machine If you load paper that curls severely the edge of the paper may be caught when it is fed into the paper bypass location Flatten the curled paper with your hands before loading the paper e If the edge of the roll paper is ejected from the machine load it again after copying or printing from the paper bypass location For details about how to load the paper roll see p 105 Loading Paper into the Paper Input Location You can specify the types of paper you load in the paper bypass location in advance For details see System Settings Connecting the Machine System Settings When copying from the paper bypass location see p 59 Copying from the Paper Bypass Location When printing from a computer see p 122 Printing from the Paper Bypass Location Using the Printer Function Printing from the Paper Bypass Location U
84. eys and then press Copying from the Paper Bypass Location 10 Press OK twice 11 Place the original and start scanning Copying starts automatically 61 62 3 Copy Storing Data in the Document Server The Document Server enables you to store documents being read with the copy feature on the hard disk of this machine Thus you can print them later applying necessary conditions You can check the stored documents from the Document Server screen For details about the Document Server see p 97 Storing Data You cannot use the paper bypass location with this function l vE o m Press Store File Store File Check Modes n Quantity 2 ssim e 841 mm 2 ssim e Enter a file name user name or password if necessary Press OK Make the scanning settings for the original Place the original and start scanning The original feeds into the machine automatically and copying starts The scanned data is also stored in the memory If you want to store another document do so after copying is complete 4 Print This chapter describes frequently used printer functions and operations For the information not included in this chapter see Print on the supplied CD ROM Installing the Printer Driver for a Network Connection This section describes the installation procedure of the printer driver for network connection Manage Printers permission is required
85. flange and spool from the paper roll CPT018 Adjust the paper roll adjustment levers of both flanges according to the core of the paper roll you want to load Insert the flange with the spool from the right side of the paper roll until it touches the paper roll CPT021 Loading Paper into the Paper Input Location 15 Insert the spool into the left flange CPT022 16 Holding the right flange with your hand insert the left flange until it touches the paper roll 17 Lower the lock lever on the left flange CPT040 18 Place the paper roll on the flat place in front of the bearing CPT023 19 Place the right and left edge of the shaft into the bearing Turn the paper roll so that the edge of the paper feeds from the top of the roll towards the front LIS 114 8 Adding Paper and Ink 20 When loading a 50 8 mm 2 inches paper roll make sure that all six paper roll 21 adjustment levers are fully open A MA CPT041 When loading a 76 2 mm 3 inches paper roll proceed to step 21 Hold the edge of the paper with your hands underneath the paper and feed paper so that the edge of the paper passes over the guides behind the paper roll CPT024 1 Paper roll 2 Guides Be sure to hold the right and left side of the paper roll with both hands Loading Paper into the Paper Input Location 22 Insert the edge of the paper under the rollers of the paper feeding slit ro
86. for Reduce Enlarge etc and then try again If you press the Start key the copy will start using the selected paper If you want to store the scanned pages as a file in the Document Server press Yes If you do not want to store scanned pages press No Scanned data is deleted For details about how to check the number of copies available per user see Security Guide 177 178 9 Troubleshooting File being stored exceeded max number of pages per file Copying will be stopped Maximum number of sets is A figure is placed at n Original s is being scanned for a different function Please wait Please wait The scanned originals have too many pages fo store as one document The number of copies exceeds the maximum copy quantity A function of the machine other than the Copier function is being used such as the Document Server function This message might appear for a second or two while the machine is preparing performing initial adjustments replenishing ink or executing maintenance operations The current environmental condition is outside the recommended temperature range for the machine Press Exit and then store again with an appropriate number of pages You can change the maximum copy quantity from Max Copy Quantity in General Features under Copier Document Server Features For details about Max Copy Quantity
87. for at least 10 minutes then print the test pattern again and check the result Clean the print heads and then print the test pattern Then clean and print a second time and then check the result If the pattern is still patchy flush the print heads then print the test pattern again and check the result Do not use the machine for at least 10 minutes then print the test pattern again and check the result 16 9 Troubleshooting 7 If the pattern is still patchy leave the machine for about eight hours Then print the test pattern and check the result This should resolve the problem If the test pattern is still patchy contact your service representative e For details about printing the test pattern see p 163 Print Nozzle Check Pattern For details about head cleaning see p 165 Clean Print heads For details about head flushing see p 166 Flush Print heads 162 Maintenance Maintenance Repeated printing may dirty or clog parts of the machine s interior reducing printing quality This can be corrected using Maintenance Print Nozzle Check Pattern Print the test pattern to check for non firing nozzles To check the print results of the test pattern proceed to step 5 Printing the test pattern consumes ink Perform this function only when necessary e Adjustment results vary depending on the Prevent Paper Abrasion mode s status If you perform an adjustment while Prevent Paper Abrasi
88. for keyword search appears 101 7 Web Image Monitor 3 Refresh Help 9 Refresh Click at the upper right in the work area to update the machine information Click the Web browser s Refresh button to refresh the entire browser screen 9 Help Use Help to view or download Help file contents 4 Basic Information area Displays the basic information of the machine 5 Work area Displays the contents of the item selected in the menu area 102 8 Adding Paper and Ink This chapter explains how to load paper It also describes recommended paper sizes and types and precautions for adding ink and replacing the ink collector unit Precautions for Loading Paper A CAUTION e Be careful when replacing the paper clearing paper jams or cleaning the platen Follow the instructions for these procedures properly Not doing so could result in injury from the paper cutter inside A CAUTION When loading paper take care not to trap or injure your fingers A CAUTION When lifting up or lowering the paper input location cover be careful not to trap or injure your fingers ANCAUTION When opening or closing the front cover do not put your fingers over the folding parts of the covers Doing so may result in your fingers becoming trapped or injured A CAUTION Hold the paper roll horizontally with both hands When the paper roll is attached to the paper holder and if you hold the paper roll ve
89. he current status press Scanned Files Status Transmission has failed To check the current status press Scanned Files Status Updating the destination list has failed Try again The file name contains a character that cannot be used The file name contains a character that cannot be used You have tried to delete files without the authority to do so Transmission has failed There was not enough free space on the hard disk of the SMTP server FTP server or client computer at the destination While a file was being sent a network error occurred and the file could not be sent correctly A network error has occurred Check the file name set at the time of scanning For details about characters that can be used in file names see Specifying the File Name Scan Q Check the file name specified at the time of scanning The file name specified in the Sending Scan Files to Folders function cannot contain the following characters Nf g lt gt The file name cannot start or end with a period To check your access permission for stored documents or to delete a document you do not have permission to delete see Security Guide Allocate sufficient space If the same message appears again after scanning again the cause could be a mixed network For details about network error contact your administrator Check whether the server is connected Updating the destinati
90. he function and shortcut icons See Changing the Order of Icons on the Home Screen Convenient Functions QJ Customizing the Home Screen as You Like Customizing the Home Screen as You Like The icons of each function are displayed on the Home screen CQH001 You can add shortcuts to often used programs or Web pages to the Home screen The programs or Web pages can be recalled easily by pressing the shortcut icons You can display only the icons of functions and shortcuts that you use e You can change the order of the function and shortcut icons Reference For details about the features on the Home screen see How to Use the Home Screen Getting Started S For details about how to customize the Home screen see Types of Home Screens and How to Customize Them Convenient Functions 13 1 What You Can Do with This Machine Making Copies Using Various Functions CQH002 You can make copies in full color You can switch the color copy mode depending on the type of originals used and the desired finish You can print stamps on copies Stamps can include background numbers scanned images dates and page numbers You can adjust the color tones and image quality of your copies You can reduce or enlarge the copy image With the Auto Reduce Enlarge function the machine automatically detects the original size and then selects an appropria
91. ied press Exit on the screen after lowering the paper input location cover You can change the Prevent Paper Abrasion setting in System Settings if necessary However if you specify Film Matted for Paper Type the Prevent Paper Abrasion setting is automatically selected and you cannot change it For details about Prevent Paper Abrasion see System Settings Connecting the Machine System Settings When the settings in step 26 are finished the machine pulls the paper inside and paper is output about one meter 40 inches from the paper output location Then the machine rewinds the paper to the prescribed position Do not touch the output paper until the machine stops moving If you select Cut in step 25 the edge of the paper is cut off If you insert a roll of paper into the machine at an angle or if there is space between the paper and the flanges the paper may not be pulled into the inside of the machine If that happens return to step 2 and start again When you load two paper rolls into Paper Input Locations 1 and 2 in succession make sure that the paper size you loaded first is displayed on the screen correctly and then load the other paper roll into the other paper input location When the Panel Key Sound is turned off it will not sound if you insert paper into the paper input location For details about Panel Key Sound see System Settings Connecting the Machine System Settings You can specify th
92. ils about Prevent Paper Abrasion mode see p 161 Checking Whether the Print heads Scratch the Paper 176 When Messages Are Displayed on the Control Panel When Messages Are Displayed on the Control Panel Messages Displayed When Using the Copy Document Server Function This section describes the machine s main messages If other messages appear follow their instructions e f you cannot make copies as you want because of the paper type paper size or paper capacity problems use recommended paper For details about recommended paper see p 126 Recommended Paper Sizes and Types For messages that are not listed here see p 153 When You Have Problems Operating the Machine Cannot detect original size Check paper size Exceeded max number of pages per file Do you want to store the scanned pages as 1 file Exceeded the maximum number of sheets that can be used Copying will be stopped The machine cannot detect the size of the original An irregular paper size is set The number of scanned pages exceeds the capacity per file of the Document Server The number of pages the user is permitted to copy has been exceeded Specify the size manually Do not use Auto Paper Select mode or the Auto Reduce Enlarge function For details about specifying the settings see Sizes Detectable with Auto Paper Select Paper Specifications and Adding Paper Check the settings
93. ing Started How to Use the Home Screen The icons of each function are displayed on the Home screen You can add shortcuts to frequently used programs or Web pages to the Home screen The icons of added shortcuts appear on the Home screen The programs or Web pages can be recalled easily by pressing the shortcut icons To display the Home screen press the Home key 1 2 3 4 Q Copier Scanner Printer O o l Document Browser Dated conf ident i Server al copy Yv CPL015 l Copier 9 Press to make copies For details about how to use the copy function see Copy Document Server 2 Scanner amp Press to scan originals and save images as files For details about how to use the scanner function see Scan 3 Printer 9 Press to make settings for using the machine as a printer For details about how to make settings for the printer function see Print 4 Home screen image You can display an image on the Home screen such as a corporate logo To change the image see Displaying the Image on the Home Screen Convenient Functions 5 Ajv Press to switch pages when the icons are not displayed on one page 28 How to Use the Home Screen 6 Shortcut icon You can add shortcuts to programs or Web pages to the Home screen For details about how to register shortcuts see p 29 Adding Icons to the Home Screen The program number appears on the bottom of the shortcut icon Bro
94. interface then back on again If the message appears again contact your service representative Hardware Problem HDD An error has occurred in the Turn off the main power switch and hard disk then back on again If the message appears again contact your service representative 181 182 9 Troubleshooting Hardware Problem USB Hardware Problem Wireless Card Load following paper in n To cancel job press Job Reset A figure is placed at n Paper size and type are mismatched Select another tray from the following and press Continue To cancel job press Job Reset Paper size and type can also be changed in User Tools An error has occurred in the USB interface The wireless LAN board can be accessed but an error was detected The printer driver settings are incorrect The paper input location does not contain paper of the size selected in the printer driver The printer driver settings are incorrect The paper input location does not contain paper of the size or type selected in the printer driver Turn off the main power switch and then back on again If the message appears again contact your service representative Turn off the main power switch and then confirm the wireless LAN board is inserted correctly And then turn on the main power switch again If the message appears again contact your service representative Check that the printe
95. ion is not possible might appear when you try to add a printer using IPP SSL under Windows Vista 7 or Windows Server 2008 2008 R2 To enable authentication from the client computer install the intermediate certificate on the client computer and then reestablish connection Intermediate certificates cannot be installed on this machine Quit all applications Do not close this manual Installing the Printer Driver for a Network Connection On the Start menu click Devices and Printers Click Add a printer Click Add a network wireless or Bluetooth printer Click The printer that want isn t listed dE e pop In the Select a shared printer by name box enter http machine s IP address or host name printer or ipp as the printer s address and then click Next Click Have Disk 8 Insert the provided CD ROM into the computer s CD ROM drive N IF the AutoPlay dialog box appears click Close 9 Click Browse and then specify a location for the INF file If the CD ROM drive is D the source files of the printer driver are stored in the following locations 32 bit driver D X86 DRIVERS PS XP_VISTA MUI DISK1 64 bit driver D X64 DRIVERS PS X64 MUI DISK 1 10 Click Open 11 Click OK to close the Install From Disk window 12 Select the manufacturer and model name of the machine you want to use and then click Next The installation starts 13 Follow the instructions that
96. isplayed first e AB CD EF GH UK LMN OPQ RST UVW XYZ 1 to 10 Added to the list of items in the selected title You can select Frequent and one more key for each title Press Auth Info and then press Y Next Names E LONDON OFFICE Change Key Display Select Title Title 1 Title 2 Title 3 Press Specify Other Auth Info on the right side of Folder Authentication When Do not Specify is selected the SMB User Name and SMB Password that you have specified in Default User Name Password Send of File Transfer settings are applied Press Change under Login User Name Enter the login user name of the destination computer and then press OK Press Change under Login Password Enter the password of the destination computer and then press OK Enter the password again to confirm and then press OK Press Folder Check that SMB is selected Program Change Address Book Names Auth nfo Protection Email C Press Browse Network to select shared fj Browse Network Press Change or Browse Network and then specify the folder To specify a folder you can either enter the path manually or locate the folder by browsing the network Press Connection Test to check the path is set correctly 85 86 5 Scan 19 20 21 22 Press Exit If the connection test fails check the settings and then try again Pr
97. it to prevent unauthorized usage e Ask the user administrator for the Login User Name Login Password and User Code For details about user authentication see Security Guide e User Code to enter on User Code Authentication is the numerical value registered in the Address Book as User Code User Code Authentication Using the Control Panel This section explains the procedure for logging in to the machine using the control panel while User Code Authentication is active If User Code Authentication is active a screen prompting you to enter a User Code appears 1 Enter a User Code up to eight digits and then press OK qu To use the following function s enter user code with the Number keys then press OK Full Colour Black amp White Logging In Using the Control Panel This section explains the procedure for logging in to the machine when Basic Authentication Windows Authentication LDAP Authentication or Integration Server Authentication is set 39 2 Getting Started 1 Press Login qu Press Login then enter Login user name and Login password 2 Enter a Login User Name and then press OK 3 Enter a Login Password and then press OK When the user is authenticated the screen for the function you are using appears Logging Out Using the Control Panel This section explains the procedure for logging out the machine when Basic Authentication Windows Authentication
98. iucue toot pedites 150 Checking a stored file ss 94 Checking whether a nozzle is clogged 161 Clean Prin he ei petisse sr pts Ste ubica 165 g M 26 Combing aeacceersosia Drehen Merger EUER UE 9 14 53 Control panel etim rione 21 25 Converting documents to electronic formats 10 Goo Trea e EA 45 Copy Data Security unit sess 20 Counter key 26 Creating a shared folder 82 Custom size of cut paper 123 CUSIONI size pape Lesaca ana 60 Custom size paper roll sss 117 Cutting the paper 55 D Pata nindi aioi NIETO 26 Display Pane lenimen 25 Document Server sse 10 16 62 97 99 E EG IOC CRS NT 90 91 92 E mail destination 90 91 92 Energy Saver key 26 Enlarging originals sessssss 47 du E 26 Error message 177 179 180 181 185 191 205 External OD IOFS uu rentrer te siete Ebert neat ebis 24 F a T AET E AE T 95 Flush Prise AS se c lea 166 Folder GOSHAGNOM cxeccwsivenseveeseecerserwacs 84 86 87 88 Front COVE NER 22 Function C MRNA 25 H Handling Imk sassen e 144 Fold PPG RENE 15 76 Rome Rey oem esr UnMUUC 25 Home screen eere nennen 13 28 29 How to Read the Manuals 5 lE Ofiser E 28 29 30 NCIC TOF va viccnnvasvecovaveveeneeeonnanesee
99. ize of paper the paper input location will automatically switch to the other Programs are not deleted by turning the power off or by pressing the Reset key unless the program is deleted or overwritten Program numbers with next to them already have settings made for them 34 Registering Functions in a Program Programs can be registered to the Home screen and can be recalled easily For details see Registering a Shortcut to a Program to the Home Screen Convenient Functions and p 29 Adding Icons to the Home Screen Shortcuts to programs stored in Document Server mode cannot be registered to the Home screen Example of Programs Copier mode Dated confidential copy Stamping corporate name copy Unified size copy Thumbnail copy Scanner mode Easy PDF scan High compression PDF scan In Edit Colour specify CONFIDENTIAL under Preset Stamp and Date Stamp Specify User Stamp in Edit Colour Specify Auto Reduce Enlarge Specify Combine Select Full Colour Text Photo in Scan Settings In Send File Type Name select PDF under File Type and enter the business details such as London branch daily report under File Name Select Full Colour Text Photo in Scan Settings and PDF JPEG 2000 in Send File Type Name You can increase security awareness by printing CONFIDENTIAL and the date on copies You
100. laying Top Page This section explains the Top Page and how to display Web Image Monitor e When entering an IPv4 address do not begin segments with zeros For example If the address is l 192 168 001 010 you must enter it as 192 168 1 10 Start your Web browser Enter http machine s IP address or host name in your Web browser s URL bar Top Page of Web Image Monitor appears If the machine s host name has been registered on the DNS or WINS server you can enter it When setting SSL a protocol for encrypted communication under environment which server authentication is issued enter https machine s IP address or host name Web Image Monitor is divided into the following areas Web Image Monitor 4 Home English Switch refresh Q 3 i Status Information B Device Name E Comment E Location E Host Name RNP0000747A5E02 e Device Management E Print Job Stored File L wA Convenien t Links Alert Status W Alert Oitem s W System m Error 5 W Messages 1item s E Ink Lj Status OK E Paper Input Location Out of Paper B Output Tray Status OK _ Check Details CPY001 Menu area If you select a menu item its content will be shown Header area The dialog box for switching to the user mode and administrator mode appears and each mode s menu will be displayed The link to Help and dialog box
101. m 914 mm 36 inches Coated Paper Paper roll 80 190 g m 21 51 Diameter 176 mm or less Ib Core 50 8 mm 76 2 mm Plain Paper Thick Paper width 297 mm 364 mm 420 mm 440 l mm 490 mm 515 mm 594 mm 610 mm 24 inches 620 mm 625 mm 660 mm 680 mm 707 mm 728 mm 800 mm 841 mm 880 mm 914 mm 36 inches 127 8 Adding Paper and Ink Inkjet Plain Paper roll 51 125 g m 14 33 Diameter 176 mm or less Ib Core 50 8 mm 76 2 mm Thin Paper Middle Thick width 297 mm 364 mm 420 mm 440 mm 490 mm 515 mm 594 mm 610 mm 24 inches 620 mm 625 mm 660 mm 680 mm 707 mm 728 mm 800 mm 841 mm 880 mm 914 mm 36 inches Paper input locations 1 2 Region B mainly North America Plain paper Paper roll 51 94 g m 14 25 Diameter 6 9 inches or less Ib Core 2 inches 3 inches Thin Paper Plain Paper Width 11 inches 12 inches 17 inches 18 inches 22 inches 24 inches 30 inches 34 inches 36 inches Recycled Paper Paper roll 51 94 g m 14 25 Diameter 6 9 inches or less lb Core 2 inches 3 inches Thin Paper Plain Paper Width 11 inches 12 inches 17 inches 18 inches 22 inches 24 inches 30 inches 34 inches 36 inches Translucent Paper Paper roll vellum Diameter 6 9 inches or less 51 94 g m 14 25 lb Core 2 inches 3 inches Width 11 inches 12 inches 17 inches 18 Thin Paper Plain Paper inches 22 inches 24 inches 30 inches 34 inches 36 inches
102. message Turn main Power Switch Off appears turn the machine s power off and wait until the main power switch indicator turns off After the main power switch indicator is turned off wait 10 37 2 Getting Started seconds or more before and then turn it on again Never turn the power back on immediately after turning it off Before unplugging the power cord plug turn off the main power switch and make sure the main power switch indicator turns off Not doing so may result in damage to the hard disk or memory leading to malfunctions hard disk or memory or nozzle clogging due to dried head leading to malfunctions Er e Do not turn off the power while the machine is in operation Doing so may result in damage to the 2 1 Turn off the main power switch The main power indicator goes out 38 When the Authentication Screen is Displayed When the Authentication Screen is Displayed IF Basic Authentication Windows Authentication LDAP Authentication or Integration Server Authentication is active the authentication screen appears on the display The machine only becomes operable after entering your own Login User Name and Login Password If User Code Authentication is active you cannot use the machine until you enter the User Code IF you can use the machine you can say that you are logged in When you go out of the operable state you can say that you are logged out After logging in the machine be sure to log out of
103. mm 440 x 615 mmD 440 x 594 mmLJ 440 x 420 mmD 440 x 297 mmL Custom size Paper width 279 4 9 14 4 mm Paper length 210 0 2000 0 mm 1 sheet 1 sheet Coated CAD 80 125 g m 21 33 Ib Plain Paper Middle Thick Coated Paper 80 220 g m 21 59 Ib Plain Paper Thick Paper 2 Recommended Paper Sizes and Types Cut paper Regular size AoD ATDE2 A2D0 A3DO A4 B1 JIS DJ B2 JISUD B3 JISUD BA JISD 880 x 1230 mml 880 x 1189 mmL 880 x 615 mm 880 x 594 mmL 800 x 1189 mml 800 x 594 mmD 707 x 1000 mmD 707 x 500 mm 680 x 841 mml 680 x 420 mmE7 660 x 841 mmL 660 x 420 mm 625 x 880 mmD 625 x 440 mmD 620 x 880 mml 620 x 440 mm 490 x 594 mm 490 x 420 mmD 490 x 297 mm 440 x 615 mmD 440 x 594 mmLJ 440 x 420 mmD 440 x 297 mmL Custom size Paper width 279 4 9 14 4 mm Paper length 210 0 2000 0 mm Cut paper Regular size AOD AIUD A2DJEP A3DJE AA4E B1 JIS DJ B2 JISUD B3 JISUD BA JISEP 880 x 1230 mml 880 x 1189 mml 880 x 615 mm 880 x 594 mmL 800 x 1189 mml 800 x 594 mmD 707 x 1000 mml 707 x 500 mm 680 x 841 mml 680 x 420 mmE7 660 x 841 mmL 660 x 420 mmD 625 x 880 mmD 625 x 440 mmE7 620 x 880 mml 620 x 440 mm 490 x 594 mmD 490 x 420 mmD 490 x 297 mm 440 x 615 mmD 440 x 594 mmLJ 440 x 420 mmD 440 x 297 mmL Custom size Paper width 279 4 9 14 4 mm Paper length 210 0 2000 0 mm 1 sheet 1 sheet loa 134 8
104. n see Loading Paper into the Paper Bypass Location Paper Specifications and Adding Paper QJ Switch to the Copier screen the Document Server screen or the Printer screen before loading paper For details about loading paper see Loading Paper Paper Specifications and Adding Paper After removing misfed paper fully open the front cover and then close it For details about removing jammed paper see Removing Jammed Paper Troubleshooting Press down on the paper input location cover Close all the covers of the machine Wipe the magnet with a soft dry cloth 197 9 Troubleshooting Original images are printed on the reverse side of the paper Print is disabled Print is disabled Misfeeds occur frequently Misfeeds occur frequently You may have loaded the paper incorrectly Ink has run out The ink collector unit is full Using curled cut paper often causes misfeeds or soiled paper edges The paper is wrinkled or has been folded creased Load paper into the paper bypass location with the print side up For details about loading paper into the paper bypass location see Loading Paper into the Paper Bypass Location Paper Specifications and Adding Paper QJ Both Black amp White and Color print are disabled if only one of the four ink colors runs out Replace the print cartridge before this happens For the replacement procedure see Replacing Print
105. n out of ink quickly even if the number of pages printed is extremely small The reductions shown by the remaining ink indicator vary depending on the capacity of the cartridge e Be sure to check the color before inserting the print cartridges so as not to replace the wrong color 142 Adding Ink f after replacing the print cartridge add ink messages continue to appear turn off the machine s power and then turn it back on again Print cartridges should be used up before their expiration date ideally within six months of being removed from their packaging Open the print cartridge pack immediately before replacement Do not shake the print cartridge Doing so can result in leakage Do not disassemble the print cartridge Do not turn off the power during the replacement procedure and do not disconnect the power plug from the wall outlet Onceitis inserted do not remove the print cartridge unless necessary Do not remove or tamper with the print cartridges during printing This will cause printing to stop Sending Scanned Documents When Ink Has Run Out Even if ink runs out and is displayed scanned documents can still be sent 1 Press the Home key on the top left of the control panel and press the Scanner icon on the Home screen CPLO11 2 Press Exit and then perform transmission operation The error message disappears Ink This section contains advice and cautions for h
106. naging and using documents converted to electronic formats Document Server See Relationship between Document Server and Other Functions Copy Document Server Reducing the document size of scanned data Reduce Enlarge gt See Edit Scan Reducing the file size of scanned data while maintaining the text legibility PDF JPEG 2000 See Specifying the File Type Scan Q Registering Destinations Registering Destinations E XX aaa bbb ccc CQH101 Using the control panel to register destinations in the Address Book See Registering a destination in the address book manually Scan 1 What You Can Do with This Machine Operating the Machine More Effectively CQH102 Registering and using frequently used settings Program See Registering Functions in a Program Convenient Functions QJ Registering frequently used settings as initial settings Program as Defaults Copier Document Server Scanner See Changing the Default Functions of the Initial Screen Convenient Functions QJ Registering frequently used printing settings to the printer driver See Using One Click Presets Print Changing the initial settings of the printer driver to frequently used printing settings See Displaying the Printing Preferences Dialog Box Print Adding shortcuts to frequently used programs or Web pages See Adding Icons to the Home Screen Convenient Functions Changing the order of t
107. nishing Thiol Wien 2 Select Paper Input Location 1 or 2 3 Place the original and start scanning Preset Cut Cuts the paper at a preset size regardless of the size of the original You can use this method to copy different sized originals to the same size 95 3 Copy 1 Select a preset cut size of the Paper Input Location 1 or 2 0 as Fat sie Auto Reduce Enlarge User Auto R E Adjust Print Position Edit Colour 2 Place the original and start scanning The preset cut size differs depending on the paper roll width It is cut in the following sizes y Region A mainly Europe B1 JIsD B2 JIS Region B mainly North America Engineering 5G Specifying the Length of Copy Paper Cut e Architecture e Other Variable Cut Cuts the paper to the size entered 1 Press Variable Cut Ema MD o At Synchro Cut Varblecut Cut Fat sze Auto Reduce Enlarge User Auto R E liii E 1 B by Adjust Print Position Edit Colour 94 3 Copy 2 Enter the length with the number keys and then press 1 Variable Cut Enter the paper roll cut length with the Number keys 210 to 15000 mm 3 Press OK 4 Select Paper Input Location 1 or 2 5 Place the original and start scanning 58 Copying from the Paper Bypass Location Copying from the Paper Bypass Location Use the paper bypass location to copy ont
108. nk is ingested induce vomiting by drinking a strong saline solution Consult a doctor immediately A CAUTION When removing jammed paper or replacing ink avoid getting ink on your skin If ink comes into contact with your skin wash the affected area thoroughly with soap and water When removing the ink collector unit do not touch the inside of the machine Store the unused ink collector in the plastic bag Do nottouch the ink collector unit chip contacts Do not drop or tilt the ink collector unit Doing so may result in leakage e Take care not to drop the ink collector unit when putting it in the supplied plastic bag The bag might tear causing ink to spill 146 Replacing an Ink Collector Unit e Push in the ink collector unit until the lever clicks If it does not click into place ink may leak inside the machine Do not open the ink collector unit cover other than when replacing the ink collector unit Doing so CPWO009 may result in misfeeds Follow the instruction on the screen regarding how to replace an ink collector unit 147 8 Adding Paper and Ink 148 9 Troubleshooting This chapter describes basic troubleshooting procedures Indicators This section describes the indicators displayed when the machine requires the user to remove misfed paper to add paper or to perform other procedures a Paper Misfeed indicator A Original Misfeed indicator EJ Load Pape
109. nlarge sse 47 Reducing onginals umocccert cutter teet eceRis 47 Region ceo EEEREETO EUNDEM MMFME 6 BS COMB AME 6 Registering destinations 1 Regular size paper 59 Replacing an ink collector unit 146 Reset ke See nee ee ae ae eee eee ee 25 Rewind SJU Mo RTT EE ET 22 Roll Unii RUSS 2U Nr 7 Rolled originals sess 43 Running out OF Inkccseusostercattbnb se v FEES 143 S Sample Copy key sse 26 Sample PrlUbs esc cpit ees pix e Ulmer UE 15 2dyvilid POPE oues enu MN RENI ME OU EDS 9 Scan SSMS sns Dien desi Rp uui 96 Scan to E mail 17 89 Scan To Folddel uis eser tonio Te SEN UDP o RDIDEE IUIUS 17 81 Scanner Stop key sss 22 42 Security functions 18 Shared folder ssssssssssssss 82 Shortcut icon 12 28 29 30 Simple Screen key sss 26 SmartDeviceMonitor for Client port 66 67 SMB Told amp r uer rite torre etr 84 86 87 Siandard OMANI e EE EET 73 Standard TCP IP BOIl c aicctioa repertorio 63 SE ee E E E E EA 26 ele ds MEN RO NER 26 Stopping originals from feeding in 42 Stored Pilas ssi FE osrr REED vEDA ek VENIS URdE 15 78 S re dite e fe deee 62 SIC d fe BI M Nm 144 SION scan Tes oscar diee eg a teer rtr lod eet 93 TOV UNDO PEE etre mite meret 5 vns rog CU CNET 55 T Trademark acses Leiden Up eniinn 211 Turning off the power ssssss
110. nnne 40 Placing Original 4 as RDI EE e T Placing Ouginalsoniie Onginal Mle gt used idi senas ds mes ciui dU tein DUE Al Scanning an Original Using a Carrier Sheet trennen 42 Paana Rolled ONIG Sirsi iien a a a ee 43 3 Copy trekitedgreje Te 1 RII RR DR 45 Reducimg or Enlarging Origina lss T 47 Presei Reduce Ehlalaessestot piede E E E S 47 1 E AEE CCT eR EEE A A EE EEA MEUM ee EE A A eee 48 Auto Reduce Enlarge c ccccccccscsssssssscsesssscscsesssscsesessssssesesssscsesesasscsesssacsesessssesesesacsesesecsesesseacseseecscseseaeass 49 User uic Reduce iil ORIG oer pendent p mt pen Mad MM NUI MI MEE 50 Combilied Copii eee eee ee ae eren Hb Ue eee UE IER Nba eU EE NU Ee 53 Specifying the Length of Copy Paper Cut tenete tnnt tette tenen 55 S Le Ufo O T NN ses E een RR 35 di 597 25 Vanale BN TT NM RR 57 Copying from the Paper Bypass LOGOHOTL aeter rra err Done rtp egeat Potente dd denne 39 Copying onto Regular Size Paper from the Paper Bypass Location sse 5 Copying onto Custom Size Paper from the Paper Bypass Location sss 60 Storing Data in the Document Server entente nnne 62 4 Print Installing the Printer Driver for a Network Connection esses 63 Installing the Printer Driver for the Selected Port sse 63 Using Windows Print Server as a Network Printer ent
111. not firing select Black 1 for Clean Print heads or Flush Print heads to reactivate the nozzle 6 Press Exit If a nozzle is not firing perform head cleaning For details about Prevent Paper Abrasion mode see p 161 Checking Whether the Print heads 7 Press the User Tools Counter key 4 Scratch the Paper heads e For details about head cleaning see p 165 Clean Print 164 Maintenance Clean Print heads Use this function to clean the print heads if a specific color is not printing or prints out unclearly Perform this function on a color basis Head cleaning consumes ink Perform this function only when necessary Perform no other operations during head cleaning Head cleaning is not possible if even one color has run out Cleaning may be incomplete if ink in a cartridge gets too low or runs out during cleaning An error will occur and head cleaning will not be possible if There is a misfeed One of the machine s covers is open The machine is performing maintenance operations The machine has run out of ink The machine has run out of paper 1 Press the User Tools Counter key 2 Press Maintenance 3 Press Clean Print heads 4 Select the color of the head you want to clean and then press Start Clean Print heads Select Print heads to clean then press Start Magenta Black 1 Black 2 Cyan Yellow pm wem 165 9 Troubleshooting
112. nt cover CPT027 4 Pull up the paper holding lever on the right of the machine CPT026 EFS 5 Insert the paper face up under the rollers in the paper bypass location Align the right corner of the paper to the paper set position on the paper bypass location CPT028 1 Rollers 2 Paper set position 6 Lower the paper holding lever to fix the paper position When using paper that is longer than A2 C L lower the paper holding lever while holding the paper with your hand 120 9 Loading Paper into the Paper Bypass Location CPT029 CPT030 Follow the on screen instructions to specify the paper type and thickness of the paper Press Matches if the paper type and thickness of paper you loaded are the same as those displayed on the screen If the paper type and thickness are different from those displayed press Does not Match Select the proper items according to the paper type and thickness you want to use and then press OK Make sure that E appears at the paper bypass location on the screen Do not operate the machine while Please wait is displayed when the machine is turned on Press the rewind button to rewind the roll of paper Rewinding it manually may cause paper jams When Film Matted is specified for Paper Type or when Prevent Paper Abrasion is specified press Exit on the screen after closing the front cover You can change the Prevent Paper Abrasion setting in System S
113. nvironment tnter nnt tnter 17 Preventing Information Leakage Security Functions 18 Monitoring and Setting the Machine Using a Computel c cccceccscssssesesesesseseseseeseseseseeeeseseeeeeseseeeeseseneeeeaes 19 Preventing an Unavihorized C OD csstetabted aded haia nee a sad recy eee ee Seer er eer eT 20 2 Getting Started Guide To Namesdne Funcions OI Cie OMS IS execs ictum P IPIE UM DEUS EM 2 Guide to Functions of the Machine s Options sss tnt tnnt nntnes 24 Guide to Functions of the Machine s External Options sss 24 Guide to the Names and Functions of the Machine s Control Panel esses 25 HM OPS Tae Thome BO cscs facet E cence neces econ aude tected 28 Adding Icons to the Home Screen sse ertt es 29 Registering Funchons iia PEOGEFOTILS epe eroe p ter ente tes Demesua e euim etre Deui fupe raria ta edet he tup eda 99 Example ol WOU MINN Soong espe uM MEME etcetera NEUEM EE 35 Turin On ON Tie POW Ole sese ercoxese iet erantt eroe rarae te p reete eene SAE REE rrt EE aee EEEE NANESE sup ee st ores 37 Tumming On the Main POWs RT 37 Turning OF the Main POWBE eniti tete Ere tpe ta aderai ee detta a anie ESA Eea AEE 24 When the Authentication Screen is Displayed sss 39 User Code Authentication Using the Control Panel sss 39 logging In Usma ihe Conio Rel OO OE 39 Logging Out Using the Control Panel sss tenente tnnt tnnt
114. o paper sizes that cannot be loaded on the paper input locations For details about how to load paper in the paper bypass location see p 119 Loading Paper into the Paper Bypass Location IF cables are hanging from the back of the machine or objects are near the back of the machine paper may bump against them and cause a paper jam or wrinkle the paper Check that there are no objects on the back of the machine before you start copying e Open the front cover and then pull up the paper holding lever 2 Insert the paper copy side up into the paper bypass location 3 Lower the paper holding lever and then close the front cover 4 Specify the type of the paper as necessary 5 Make sure that the paper bypass location is selected and then press the key 6 Press Paper Size 7 Specify the size of the paper and then press OK twice 8 Enter the number of copies with the number keys 9 Place the original and start scanning Copying starts automatically 10 When copying the originals onto two or more sheets of paper repeat steps 1 to 4 for as many copies as you are making In step 4 select Matches 11 When the copy job is finished press the Reset key to clear the settings e You can change the paper type and thickness settings in Input Paper Settings in User Tools For details see Input Paper Settings Connecting the Machine System Settings Copying onto Regular Size Paper from the Paper Bypa
115. o the memory device Too many files are waiting to be delivered Specify whether to store the data or not Scan the pages that were not scanned and then store them as a new file For details about storing files see Storing and Saving the Scanned Documents Scan Q There are 100 files waiting in the sending queue for e mail Scan to Folder or delivery functions Wait until files have been sent Try again after they have been delivered Select whether to send the data that has already been scanned Reduce the number of documents to be written to the memory device and then try again Try again after they have been delivered Exceeded time limit for LDAP server search Check the server status LDAP server authentication has failed Check the settings Memory is full Cannot scan The scanned data will be deleted Memory is full Do you want to store scanned file Memory is full Press Write to write the current scanned data to the memory storage device or press Cancel to delete A network error has occurred and connection has failed The user name and password differ from those set for LDAP Authentication Because of insufficient hard disk space the first page could not be scanned Because there is not enough free hard disk space in the machine for storing in the Document Server only some of the pages could be scanned The scan could not be comple
116. ocation Adjustment Print Test Sheet PPaper Input Location 1 Adjustment Print Test Sheet PPaper Input Location 2 Adjustment Print Test Sheet 5 Press Start Printing 6 Check the optimal adjustment value based on the print results of the test sheet Measure the margins between the center of the printed lines and the paper edges CQA006 e Adjust so that the margins are 5 mm 0 20 inches For example if the center of the horizontal line is printed 4 mm 0 16 inches from the top edge of the sheet the adjustment value of Top Margin is 1 0 mm 0 04 inches Inthe same manner if the center of the vertical line is printed 8 mm 0 32 inches from the left edge of the sheet the adjustment value of Left Margin is 3 0 mm 0 12 inches 1772 Maintenance 7 Select the paper input location of the print position you selected to adjust and then press Adjustment Adjust Print Position Select item PPaper Bypass Location Adjustment Print Test Sheet PPaper Input Location 1 Adjustment Print Test Sheet PPaper Input Location 2 Adjustment Print Test Sheet 8 Enter the adjustment values and then press OK e Press T and Y to enter the adjustment value of Top Margin e Press and 7 to enter the adjustment value of Left Margin 9 Press Exit To check the results of adjustment print the test sheet again 10 Press the User Tools Counter key For details about Prevent Pape
117. ocol Windows XP Windows Server 2003 2003 R2 1 On the Start menu click Printers and Faxes 2 Click the icon of the machine you want to use On the File menu click Properties 3 Click the Ports tab and then click Configure Port The Port Configuration window appears Windows Vista Windows Server 2008 1 On the Start menu click Control Panel 2 Click Printer 3 Right click the icon of the machine you want to use and then click Properties 67 4 Print 4 Click the Ports tab and then click Configure Port The Port Configuration window appears Windows 7 Windows Server 2008 R2 1 On the Start menu click Devices and Printers 2 Right click the icon of the machine you want to use and then click Printer Properties 3 Click the Ports tab and then click Configure Port The Port Configuration window appears Using Windows Print Server as a Network Printer Describes the driver installation procedure for Windows print server 1 Quit all applications Do not close this manual 2 Insert the provided CD ROM into the computer s CD ROM drive If the AutoPlay dialog box appears click Run AUTORUN EXE 3 Select an interface language and then click OK 4 Click PostScript 3 Printer Driver 5 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next
118. of the original and image position of Combine The image position of Combine differs according to original orientation and the number of originals to be combined Portrait DJ originals 12 Em bora CKNO15 Landscape L7 originals oo 3 Copy CKNO16 2 841mm G ljust Print Position Edit Colour Reduce Enlarge 2 Select the number of originals to combine 3 Press OK 4 Select the paper size 5 Place the original and start scanning 54 Specifying the Length of Copy Paper Cut Specifying the Length of Copy Paper Cut Specify the length to cut the paper loaded in the paper input location You cannot cut the paper in the paper bypass location The following paper cut methods are available Synchro Cut Cuts the paper at the same length as the original If the copy is enlarged or reduced the machine calculates the appropriate length for the reduce enlarge ratio and cuts the paper Preset Cut Cuts the paper at a preset size regardless of the size of the original You can use this method to copy different sized originals to the same size Variable Cut Cuts the paper to the size entered Synchro Cut Cuts the paper at the same length as the original If the copy is enlarged or reduced the machine calculates the appropriate length for the reduce enlarge ratio and cuts the paper 1 Press Synchro Cut L as Fat sie Auto Reduce Enlarge User Auto R E Fi
119. ograms and Web pages For details see Configuring function keys Getting Started 3 Display panel Displays keys for each function operation status or messages See How to Use the Screens on the Control Panel Getting Started 4 Reset key Press to clear the current settings 5 Program key copier Document Server and scanner mode Press to register frequently used settings or to recall registered settings See Registering Frequently Used Functions Convenient Functions Qj Press to program defaults for the initial display when modes are cleared or reset or immediately after the main power switch is turned on 25 26 2 Getting Started See Changing the Default Functions of the Initial Screen Convenient Functions Qj Main power indicator The main power indicator goes on when you turn on the main power switch Energy Saver key Press to switch to and from Low Power mode or Sleep mode See Saving Energy Getting Started When the machine is in Low Power mode the Energy Saver key is lit In Sleep mode the Energy Saver key flashes slowly Login Logout key Press to log in or log out User Tools Counter key User Tools Press to change the default settings to meet your requirements See Accessing User Tools Connecting the Machine System Settings Counter Press to check or print the counter value See Counter Maintenance and Specifications You can find out where to o
120. ol Panel 21 22 2 Getting Started 4 Scanner Stop key Use if originals are feeding in slanted or to cancel scanning while an original is feeding in Original table Place originals here scanning side down Original guide Set to the width of your originals Paper holding lever This lever holds paper that is inserted into the paper input location or the paper bypass location Use this lever to copy or print from the bypass location or to remove misfed paper Cartridge cover Open to replace print cartridges Platen Paper is sucked down and prevented from floating Clean this area if the back of the printouts becomes dirty See Cleaning the Platen Maintenance and Specifications Paper bypass location Load paper here when you copy or print from the paper bypass location Load paper print side up Output basket The delivered paper is stacked here Change the mode of the basket according to the size of the paper Paper input location cover Open to load the paper roll onto the paper input location or to remove misfed paper Rewind button Press this button to load the paper roll or to remove misfed paper Paper Input Location 1 Load a paper roll here Paper Input Location 2 Load a paper roll here Paper output location The printouts are delivered here Front cover This is the cover of the paper bypass location Open this cover to copy or print from the paper bypass
121. ollers of the paper feeding slit For details about loading paper see Loading Paper Paper Specifications and Adding Paper e Raise the paper input location cover before setting the paper roll For details about loading paper see Loading Paper Paper Specifications and Adding Paper Q Exit Low Power mode For details about exiting Low Power mode see Saving Energy Getting Started The paper cannot be easily loaded into the paper bypass location Cannot specify the paper type and thickness when loading paper An error message remains even if misfed paper is removed Cover Open remains displayed An error message remains displayed even if the indicated cover is closed The paper input location cover is held down by its own weight and cannot stay open The paper is curled excessively The User Tools Counter Enquiry screen is currently displayed When a misfeed message appears it remains until you open and close the front cover as required Paper is still jammed in the paper input location The paper input location cover is not fully lowered One or more covers that are not indicated are still open The magnet that holds the paper input location cover in place is covered with dust When You Have Problems Operating the Machine Before loading the paper flatten out the paper to remove the curl For details about loading paper into the paper bypass locatio
122. ome delay before you can resume operation Operations are not possible while this message is displayed For details about how to set permissions see Security Guide 201 202 9 Troubleshooting Exceeded max data capacity Check the resolution and the ratio and then press the Start key again The size of the scanned data is too small Check the resolution and the ratio and then press the Start key again Not all of the image will be scanned Not all of the image will be scanned Check original s orientation The Digital Signature s device certificate has expired The file cannot be sent The data being scanned is too large for the scale ratio specified in Specify Size The data being scanned is too small for the scale ratio specified in Specify Size If the scaling factor specified in Specify Reproduction Ratio is too large part of the image may be lost Using Specify Reproduction Ratio to scale down a large document may cause part of the image to be lost Documents may sometimes not be scanned depending on a combination of items such as the specified scaling factor and document size The device certificate PDF with digital signature has expired Reduce the resolution or Specify Size value and then try to scan the original again Specify a higher resolution or a large size in Specify Size and then try to scan the original again Reduce
123. on list has failed Try again Updating the destination list Please wait Specified destination s or sender s name has been cleared Updating the destination list Please wait Specified destination s or sender s name has been cleared You do not have the privileges to use this function A network error has occurred A specified destination or sender s name was cleared when the destination list in the delivery server was updated The destination list is being updated from the network using Web Image Monitor The logged in user name does not have permission for the selected function When Messages Are Displayed on the Control Panel Anti virus programs and firewalls can prevent client computers from establishing connection with this machine e f you are using anti virus software add the program to the exclusion list in the application settings For details about how to add programs to the exclusion list see the anti virus software Help To prevent a firewall blocking the connection register the machine s IP address in the firewall s IP address exclusion settings For details about the procedure for excluding an IP address see your firewall s Help Specify the destination or sender s name again Wait until the message disappears Do not turn off the main power switch while this message is displayed Depending on the number of destinations to be updated there may be s
124. on mode is enabled and do not want to print using this mode cancel Prevent Paper Abrasion mode and then perform the adjustment again During printing the test pattern do not conduct any other operations e An error will occur and test patterns will not print if There is a misfeed One of the machine s covers is open The machine is performing maintenance operations The machine has run out of ink The machine has run out of paper 1 Press the User Tools Counter key CJS039 2 Press Maintenance 3 Press Print Nozzle Check Pattern 163 9 Troubleshooting 4 Select the paper input location from which you want to print out the test pattern and then press OK uU U D Lum e QD E 42 c S 4 I o e f aD om 4 4 i D q Un to print Nozzle Check Pattern Paper Bypass Location Paper Input Location 1 Paper Input Location 2 5 Check the print results of the test pattern Normal print results CQA003 e Ifa nozzle is not firing Black 2 Cyan and heads functions in Maintenance Black 1 E D i 9 a O il U e 0 O Q Un D il il O O il iS o Q D gp o lt U O L 5 N o il oc Q oO a heads and Flush Print Clean Print Magenta Yellow for the For example if the print results indicate that the test pattern of Black 1 is
125. onnection tab in the properties Use Web Image Monitor to set LLMNR of IPv6 to Active In Windows XP IPv addresses cannot be obtained from the host name Specily the machine s IPv address in the Network Connection Tool Check whether the original cover is closed Use another name 10 Appendix This chapter describes the trademarks Trademarks PostScript and PostScript 3 are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Microsoft Windows Windows Server and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries The SD and SD logo are trademarks of SD 3C LLC The proper names of the Windows operating systems are as follows The product names of Windows XP are as follows Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows XP Media Center Edition Microsoft Windows XP Tablet PC Edition The product names of Windows Vista are as follows Microsoft Windows Vista Ultimate Microsoft Windows Vista Business Microsoft Windows Vista Home Premium Microsoft Windows Vista Home Basic Microsoft Windows Vista Enterprise The product names of Windows 7 are as follows Microsoft Windows 7 Home Premium Microsoft Windows 7 Professional Microsoft Windows 7 Ultimate Microsoft Windows 7 Enterprise
126. options installed some functions cannot be registered For details see Functions Requiring Optional Configurations Getting Started The names of programs given above are just examples You can assign any name to a program according to your objectives Depending on your business details or the type of documents to be scanned registering a program cannot be recommended 36 Turning On Off the Power Turning On Off the Power The main power switch is on the left side of the machine Turning off this switch makes the main power indicator on the right side of the control panel go off When this is done machine power is off Use this switch only when necessary Turning On the Main Power Do notturn off the main power switch until the Please wait message disappears from the display Doing so may result in damage to the hard disk or memory or nozzle clogging due to dried head leading to malfunctions 1 Make sure the power cord is firmly plugged into the wall outlet 2 Turn on the main power switch The main power indicator goes on CPL026 Turning Off the Main Power A CAUTION When disconnecting the power cord from the wall outlet always pull the plug not the cord Pulling the cord can damage the power cord Use of damaged power cords could result in fire or electric shock e After turning the machine s power off wait at least a few seconds before turning it back on If the
127. or the machine exits Sleep mode the machine has fully warmed up and is ready for use Five long beeps Soft alert An auto reset was performed through the simple screen of the Copier Document Server function or the Scanner function Five long beeps repeated Soft alert Paper is empty four times Five short beeps repeated Strong alert The machine requires user attention five times because paper has jammed the ink needs replenishing or other problems have occurred Users cannot mute the machine s beep alerts When the machine beeps to alert users of a paper jam or ink request if the machine s covers are opened and closed repeatedly within a short space of time the beep alert might continue even after normal status has resumed e You can select to enable or disable beep alerts For details about Panel Key Sound see General Features Connecting the Machine System Settings 152 When You Have Problems Operating the Machine When You Have Problems Operating the Machine This section describes common problems and messages If other messages appear follow the instructions displayed The Printer or Scanner icon does not appear on the Home screen even though the copier screen appears when the machine is turned on using the main power switch The machine has just been turned on and the User Tools screen is displayed but the User Tools menu has items missing Can only use the scanner func
128. ou have tried to delete files without the authority to do so The destination list is being updated from the network using Web Image Monitor The logged in user name does not have permission for the selected function When Messages Are Displayed on the Control Panel Select a paper input location containing paper that is the same size as the specified paper size Contact your service representative To check your access permission for stored documents or to delete a document you do not have permission to delete see Security Guide Wait until the message disappears Do not turn off the main power switch while this message is displayed Depending on the number of destinations to be updated there may be some delay before you can resume operation Operations are not possible while this message is displayed For details about how to set permissions see Security Guide 183 184 9 Troubleshooting Messages during Direct print from a removable memory device Cannot display files from the selected memory device The size of the selected file s is too large Exceeded the limit value for total data size of the selected files Cannot select more files The memory device used cannot be recognized The size of the selected file exceeds 1 GB The total size of the selected files exceeds 1 GB The size of the selected file exceeds 1 GB The total size of the selected files ex
129. our administrator For details about how to set permissions see Security Guide Check that the PDF file is valid Delete some of the files stored in the Document Server Reduce the size that you want to send Delete some of the files stored in the Document Server Delete unneeded files stored in the machine Delete Hold Print files automatic or unneeded files stored in the machine 187 9 Troubleshooting Exceeded max number of pages of Document Server Cannot store Exceeded max number of pages to print for temporary stored jobs Exceeded max pages Collate is incomplete Exceeded max number of pages Auto Failed to obtain file system File system is full HDD is full The maximum page capacity of the Document Server was exceeded While printing a Sample Print Locked Print Hold Print or Stored Print file the maximum page capacity was exceeded The number of pages exceeds the maximum number of sheets that you can use Collate with While using the error job store function to store Normal Print jobs as Hold Print files the maximum page capacity was exceeded PDF direct printing could not be performed because the file system could not be obtained PDF file does not print out because the capacity of the file system is full The hard disk became full while printing a Sample Print Locked Print Hold Print or Stored Print file
130. per Regular size AOD AIUD A2UD A3VD AA4E B1 JIS DJ B2JISUD B3 JISUD BA JISD 880 x 1230 mml 880 x 1189 mmUJ 880 x 615 mm 880 x 594 mm 800 x 1189 mml 800 x 594 mmD 707 x 1000 mmD 707 x 500 mm 680 x 841 mml 680 x 420 mmD 660 x 841 mD 660 x 420 mmD 625 x 880 mmD 625 x 440 mm 620 x 880 mm 620 x 440 mm 490 x 594 mmD 490 x 420 mmD 490 x 297 mm 440 x 615 mmD 440 x 594 mmLJ 440 x 420 mmD 440 x 297 mmL Custom size Paper width 279 4 9 14 4 mm Paper length 210 0 2000 0 mm 1 sheet Recycled Paper 51 94 g m 14 25 Ib Thin Paper Plain Paper Translucent Paper vellum 51 94 g m 14 25 Ib Thin Paper Plain Paper Recommended Paper Sizes and Types Cut paper Regular size AOL AIDD A2UD A3DE2 AAEP B1 JIS DJ B2 JISU B3 JISU BA JISD 880 x 1230 mml 880 x 1189 mmL 880 x 615 mm 880 x 594 mmL 800 x 1189 mml 800 x 594 mmD 707 x 1000 mmD 707 x 500 mm 680 x 841 mml 680 x 420 mmE7 660 x 841 mmL 660 x 420 mm 625 x 880 mmD 625 x 440 mmD 620 x 880 mml 620 x 440 mm 490 x 594 mm 490 x 420 mmD 490 x 297 mm 440 x 615 mmD 440 x 594 mmLJ 440 x 420 mmD 440 x 297 mmL Custom size Paper width 279 4 9 14 4 mm Paper length 210 0 2000 0 mm Cut paper Regular size AOD AIUD A2DJEP A3DJE AA4E B1 JIS DJ B2 JISUD B3 JISUD BA JISEP 880 x 1230 mml 880 x 1189 mml 880 x 615 mm 880 x 594 mmL 800 x 1189 mml 800 x 594 mmD 707 x 100
131. pes Single Page TIFF JPEG PDF PDF JPEG 2000 PDF A If you select a single page file type when scanning multiple originals one file is created for each single page and the number of files sent is the same as the number of pages scanned e Multi page TIFF PDF PDF JPEG 2000 PDF A If you select a multi page file type when scan multiple originals scanned pages are combined and sent as a single file Selectable file types differ depending on the scan settings and other conditions For details about file types see Notes About and Limitations of File Types Scan 1 Press Send File Type Name Text Line Art kx Aut DG emi 5 o e e or 00001 00002 00003 00004 reU NY ig We ICE ICE HONG Ki Send File Type Name OFFICE Select Stored File Ready Specify destination s and set original s Q Scanner Send File Type Name Select item SmlePae Multi page File Type PDF File Setting Security Settings Digital Signature 3 Press OK 95 5 Scan Specifying Scan Settings 1 Press Scan Settings 7 Scanner Steefile Ready Specify destination s and set original s Auto Detect Scan Settings 00001 Next Original Wait ABCD COMPA NY Select Original Type Black amp White Text 8 amp Wi Tet Lie Art B amp W Text Photo Full Colour Text Photo Full Colour Glossy Photo
132. produced specify the original orientation before using Auto Reduce Enlarge Make sure that the original orientation setting matches the actual orientation of your original For details see Original Orientation Copy Document Server QJ The original sizes and orientations you can use with this function are as follows Q Region A mainly Europe AOL AIL A200 A3 AAU B1 JIS B2 JISU B3 JSD B4 JISUD Region B mainly North America Engineering E 34 x 44 D D 22 x 34 DO C 17 x 22 DO B 11 x 17 DO A 8 5 x 11 DO Architecture E 36 x 48 D D 24x 36 DO C 18 x 24 DDO B 12 x 18 DO A 9 x 12 DO Others 30 x 21D 30 x 42U 1 Press Auto Reduce Enlarge a a Synchro Cut Variable Cut sie Auto Reduce Enlarge User Auto RZE Adjust Print Position Edit Colour 2 Select the paper size 3 Place the original and start scanning User Auto Reduce Enlarge When the original is placed the machine automatically enlarges or reduces the image to fit the paper size specified in advance You cannot use the paper bypass location with this function Using User Tools allows you to specify how much each original is enlarged or reduced You can select the following combinations 50 Reducing or Enlarging Originals B Region A mainly Europe AoD AO A1 A2 A3 A4 B1 JIS B2 JIS B3 DG JIS B4 JIS 1 A2Ur A3Ur AAD C B1 JIsU B2 JiISUD B3
133. r Abrasion mode see p 161 Checking Whether the Print heads Scratch the Paper Adjust Paper Feed This function prints the test sheet for adjusting paper feed if misalignment of horizontals or image surface irregularities occurs To check the print results of the test sheet proceed to step 6 Printing the test sheet consumes ink Perform this function only when necessary e Adjustment results vary depending on the Prevent Paper Abrasion mode s status If you perform an adjustment while Prevent Paper Abrasion mode is enabled and do not want to print using this mode cancel Prevent Paper Abrasion mode and then perform the adjustment again Perform no other operations while the test sheet is printing e An error will occur and test sheets will not print if There is a misfeed One of the machine s covers is open The machine is performing maintenance operations e The machine has run out of ink 173 9 Troubleshooting The machine has run out of paper 1 Press the User Tools Counter key CJS039 2 Press Maintenance 3 Press Adjust Paper Feed 4 Select the paper input location of the paper feed you want to adjust and then press Print Test Sheet Adjust Paper Feed Select item PPaper Bypass Location Adjustment Print Test Sheet Paper Input Location 1 Adjustment Print Test Sheet PPaper Input Location 2 Adjustment Print Test Sheet EF 5 Press Start Printing 6 Che
134. r driver settings are correct and then load paper of the size selected in the printer driver into the paper input location For details about how to change the paper size see Changing the Paper Size Paper Specifications and Adding Paper Q Check that the printer driver settings are correct and then load paper of the size selected in the printer driver into the paper input location For details about how to change the paper size see Changing the Paper Size Paper Specifications and Adding Paper Q Select the paper input location manually to continue printing or cancel a print job For details about how to select the paper input location manually or cancel a print job see If an Error Occurs with the Specified Paper Size and Type Print Paper size of n is mismatched Select another tray from the following and press Continue Paper type can also be changed in User Tools A paper input location name is placed at n Problem Printer Font Error The selected file s contained file s without access privileges Only file s with access privileges will be deleted Updating the destination list Please wait Specified destination s or sender s name has been cleared You do not have the privileges to use this function The size of the paper in the paper input location does not match the paper size specified in the printer driver An error has occurred in the font settings Y
135. r indicator LJ Add Ink indicator tS Waste Ink Full indicator T Service Call indicator L Cover Open indicator Appears when a paper misfeed occurs For details about removing jammed paper see Removing Jammed Paper Troubleshooting QJ Appears when an original misfeed occurs For details about removing jammed paper see Removing Jammed Paper Troubleshooting Appears when paper runs out For details about loading paper see Loading Paper Paper Specifications and Adding Paper Appears when ink runs out For details about adding ink see Replacing Print Cartridges Maintenance and Specifications Appears when the ink collector unit is full Contact your sales or service representative Appears when the machine is malfunctioning or requires maintenance Appears when one or more covers of the machine are open 149 9 Troubleshooting When an Indicator for the Check Status Key Is Lit IF an indicator for the Check Status key lights up press the Check Status key to display the Check Status screen Check the status of each function in the Check Status screen Check Status screen 1 Check Status Machine Status Normal Copier Ready Check Printer ea Cexk F Scanner Ready Check Jocument Server Check Ready CQA002 1 Mach Applic Stat tab Indicates the status of the machine and each function 2 Check
136. rd the front CPT032 1 Right flange 1 Press the Home key on the top left of the control panel and press the Copier or Printer icon on the Home screen CPLO11 Make sure that Ready appears on the screen 109 8 Adding Paper and Ink 2 Lift up the paper input location cover until it clicks CPT012 3 Remove the bar in front of Paper Input Location 1 and then hook it in front of the output basket CPT013 Pull the bar in front of Paper Input Location 2 forward CPT014 5 When the paper roll is loaded press down the rewind button on the right of the paper input location for one second or more After you release the button the paper is rewound automatically If there is no paper roll loaded proceed to step 13 110 Loading Paper into the Paper Input Location Make sure the edge of the paper feeds out of the machine If the paper does not come out press the button for at least a second and then release it so that the paper feeds out Hold both flanges and place the paper roll on the flat place in front of the bearing CPT016 1 Bearing 8 Grip the flanges again and then remove it from the paper input location 9 Place the paper roll on a flat surface Raise the lock lever on the left flange CPT017 111 112 8 Adding Paper and Ink 11 12 13 14 Remove the left flange from the spool CPT020 Remove both the right
137. rder expendable supplies and where to call when a malfunction occurs You can also print these details See Checking Enquiry Using the User Tools Maintenance and Specifications Simple Screen key Press to switch to the simple screen See Switching Screen Patterns Getting Stated key Enter key Press to confirm values entered or items specified Start key Press to start copying printing scanning or sending Sample Copy key Press to make a single set of copies or prints to check print quality before making multiple sets See Sample Copy Copy Document Server Stop key Press to stop scanning originals or to delete preset jobs However a print job in progress cannot be stopped Clear key Press to delete a number entered Number keys Use to enter the numbers for copies and data for the selected function Check Status key Press to check the machine s system status operational status of each function and current jobs You can also display the job history and the machine s maintenance information Data In indicator printer mode Flashes when the machine is receiving print jobs from a computer See Print 20 Guide to the Names and Functions of the Machine s Control Panel Media slots Use to insert an SD card or a USB flash memory device Media access lamp Lights up when a memory storage device is inserted in the media slot or accessed 27 2 Gett
138. rent 68 Installing the Printer Driver for USB Connection trennen nes 69 Windows XP Windows Server 2003 2003 R2 ssssseseeseeeeeeeeeeeeretrenneteetne teen etr etes testes ense 69 Windows Vista Windows Server 20098 esee ene eeeet erstens t rest rs et rese tenet rese rs stress 70 Windows Z Windows Server 2008 R2 ust ern ee te ene ree ee ete en ey eS RP IESU 70 Displaying the Printer Driver Properties rentes 72 Slandard aT TTD To BRIT IRR RR Ruu 73 Locked Tri RN I IRR RR EEA TERCER 74 Syerge las RomlMelal c r Prini RU NNI m RR EA 74 Printing a Locked Print File Using the Control Panel 74 mie eiui RE 76 senorga me o Prini eme et te me eae RUN mi net T eae ee 76 Printing a Hold Print File Using the Control Panel sss 76 S12 Ro e M TIL eee ee NENNEN 78 Sending e Stored Prini RIO scn REE ncaenanears EM EIU cetera ER Sq MEE 78 Printing a Stored Print File Using the Control Panel 78 5 Scan Basic Procedure When Using Scan to Folder sse 81 Creating a Shared Folder on a Computer Running Windows Confirming a Computer s Information r 82 PEST ti an SMB gro NER E at ed este udtac eee ie T QE 84 Deleting an SMB Registered Foldern c cccccccccsscscsscscseescsesecsesecsesecscsesscsesessesecsesesecsesecsesecsesecaesecacseeesees 87 Entering the Path to the Destination Manually
139. reset ratio You can register up to three frequently used reproduction ratios other than the preset reduce enlarge ratios CKNO004 A7 3 Copy 1 Press Reduce Enlarge 141 48 E 0 E 9 E 0 Full S 0 01 ASA x Bes Len cem E 0 n aX E 0 141 4 200 0 ES E51 E ljust Print Position Edit Colour 3 Place the original and start scanning Zoom You can specify the reproduction ratio in increments of 0 1 CKN007 To specify a reproduction ratio enter the ratio using the number keys or specify the ratio with F or 1 This section describes how to enter the ratio using the number keys 48 Reducing or Enlarging Originals 1 Press Reduce Enlarge 2 841mm LE Ao Edit Colour Reduce Enlarge 2 Press Number keys 3 Enter the desired ratio with the number keys and then press 4 a a Magnification Ratio MW Enter the ratio with the Number keys then press 25 095 to 400 0 gt 4 Press OK twice 5 Place the original and start scanning Auto Reduce Enlarge The machine automatically detects the original size and then selects an appropriate reproduction ratio based on the paper size you select CKNO08 You cannot use the paper bypass location with this function 49 3 Copy This is useful to copy different size originals to the same size paper To ensure the print result you require is
140. revanevavecseraewesanavevede 149 kennen a 141 143 144 ike CONS CIO 1 WM oos anaE ST 146 Ink collector unit cover enn 23 Ink Save function 9 Input Paper SettingS ceeceseseeseeeeeeeeeeeeteeeees 124 lai ec 64 L Loading paper 103 105 119 local connection ou eimi om VS Ic eio iE 69 Locked Print 15 74 Logging in to the machine 39 Logging out the machine sss 40 PO IN TET 26 login logout SN meee mentee ten eee TT 26 logovi Keinen eee enn ee ee eee A 26 dos 65 M Main power indicator 26 Main power switch sss 22 37 DCTS MCI Gee ee econ UE EUME DD E ME EE 163 Manual Adjust Head Position 169 Media access lamp sss 27 Media slots c ccscccesssceesscceescceetsececsecesseceeseeeasees 27 213 214 MEMO Y eos dn tor Ee imis or Edited 179 Message 153 177 179 180 181 185 191 205 Model specific information suss 6 N Names of major features 7 Network GORneellols eiit qp itte di diee 63 Network printer sss 68 MISSE TT 26 O OB OTS EE E E E EA E A ETE 24 Orginal COVE 21 iginal exi sessen A 23 iginal guidaire e 22 Original output guide sss 23 Original stacker ssssssssss 21 Original idbI5s ossa cu EE een eee 22 41 Quipu SKE I ecg estseceet eaterocesecamnee
141. rk correctly e Wait for a while and then reconnect Cancel the job that is being processed For example press Exit and then press the Home key Next press the Copier icon on the Home screen and then press the Stop key When the message appears on the screen follow the instructions to cancel the job Contact your service representative Turn on the main power switch Check whether the machine is connected to the network correctly Deselect the personal firewall function of the client computer For details about firewall see Windows Help Use an application such as telnet to make sure SNMPv1 or SNMPVv2 is set as the machine s protocol For details about how to check this see Remote Maintenance Using telnet Connecting the Machine System Settings 209 210 9 Troubleshooting Scanner is not available Check the scanner connection status Scanner is not ready Check the scanner and the options The name is already in use Check the registered names Network communication is not available because the machine s IP address could not be obtained from the host name If only IPv6 is set to Active the IPv address might not be obtained The original cover is open You tried to register a name that is already in use e Check whether the machine s host name is specified in the Network Connection Tool For the WIA driver check the Network C
142. rmly 4 Turn on the power of the machine Found New Hardware Wizard starts and USB Printing Support is installed automatically 5 Select No not this time and then click Next 6 Click Install from a list or specific location Advanced and then click Next 7 Insert the provided CD ROM into the computer s CD ROM drive If Auto Run starts click Cancel and then Exit 8 Select the Search removable media floppy CD ROM check box under Search for the best driver in these locations and then click Next 9 Select the name of the machine whose driver you want to install Check the location where the source files of the printer driver is stored If the CD ROM drive is D the source files are stored in the following locations 32 bit driver DNX86NDRIVERSVPSNXP VISTANMUINDISK T 64 bit driver D X64 DRIVERS PS X64 MUI DISK 1 10 Click Next The installation starts 11 Click Finish If the printer driver has already been installed and plug and play is enabled the icon of the printer connected to the USBOO 1 port is added to the Printers Printers and Faxes or Devices and Printers window The number after USB varies depending on the number of printers connected 69 4 Print Windows Vista Windows Server 2008 1 Quit all applications Do not close this manual 2 Check that the power of the machine is off 3 Connect the machine and computer using a USB cable Connect the USB cable firmly
143. rtically the paper roll may fall off and an injury may result A CAUTION When replacing paper rolls do not touch the spool near the gear Doing so may cause your hands to get dirty If your hands get dirty wash the affected area thoroughly with soap and water You cannot load paper in the following situations When printing During maintenance or other operations When covers are open 103 104 8 Adding Paper and Ink n Low Power mode or Sleep mode e f paper is jammed e Ifa service call message is displayed For paper types and sizes that can be loaded in the paper input locations and paper bypass location see p 126 Recommended Paper Sizes and Types When copying onto custom size paper specify the paper size When copying onto custom size cut paper using the copier function see p 60 Copying onto Custom Size Paper from the Paper Bypass Location When printing onto custom size paper roll using the printer function see Specifying a custom size roll of paper using the control panel Paper Specifications and Adding Paper Q When printing onto custom size cut paper see Specifying a custom size of cut paper using the control panel Paper Specifications and Adding Paper QJ Loading Paper into the Paper Input Location Loading Paper into the Paper Input Location This section explains how to load a paper roll into the paper input location When the paper roll is in one of the follo
144. rtificate PDF with digital signature has expired There is no device certificate PDF with digital signature or the certificate is invalid There is no device certificate PDF with digital signature or the certificate is invalid There is no device certificate S MIME or the certificate is invalid The device certificate S MIME has expired When Messages Are Displayed on the Control Panel A new device certificate PDF with digital signature must be installed For details about how to install a device certificate PDF with digital signature see Security Guide A new device certificate PDF with digital signature must be installed For details about how to install a device certificate PDF with digital signature see Security Guide A new device certificate PDF with digital signature must be installed For details about how to install a device certificate PDF with digital signature see Security Guide A new device certificate S MIME must be installed For details about how to install a device certificate S MIME see Security Guide A new device certificate S MIME must be installed For details about how to install a device certificate S MIME see Security Guide 203 204 9 Troubleshooting Transmission cannot be performed because the certificate used for the S MIME signature is not currently valid The destination cannot be selected because its ce
145. rtificate is not currently valid The group destination cannot be selected because it contains a destination with a certificate that is not currently valid Transmission cannot be performed because the certificate for encryption is not currently valid The device certificate S MIME has expired The user certificate destination certificate has expired The user certificate destination certificate has expired The user certificate destination certificate has expired A new device certificate S MIME must be installed For details about how to install a device certificate S MIME see Security Guide A new user certificate must be installed For details about the user certificate destination certificate see Security Guide A new user certificate must be installed For details about the user certificate destination certificate see Security Guide A new user certificate must be installed For details about the user certificate destination certificate see Security Guide When Messages Are Displayed on Your Computer Screen When Messages Are Displayed on Your Computer Screen Messages Displayed When Using the Scanner Function This section describes likely causes of and possible solutions for the main error messages displayed on the client computer when using the TWAIN driver f a message not described here appears act according to the message Mes
146. s Connecting the Machine System Settings and register the address of the destination computer to the address book 1 Press the Home key on the top left of the control panel and press the Scanner icon on the Home screen CPLO11 2 Make sure that no previous settings remain If a previous setting remains press the Reset key 3 Press the Folder tab a Scanner Store File gt Ready Specify destination s and set originalis Auto Detec Cape e o e o ux i zm 00001 00007 00009 Next Original Wait ABCD COMPA KYOTO OFFIIIFolder0l mS A Original Feed Type RIER 8 82 5 Scan 4 If necessary specify the scan settings according to the original m Scanner Store File Scanned Files Stat Ready Specify destination s and set original s ect Sean Settings un T Send File Type Mame Example Scanning the document in color mode and saving as a PDF file Press Scan Settings and then press Full Colour Text Photo in the Original Type tab Press PDF under Send File Type Name If necessary press Next Original Wait 6 Specify the destination You can specify multiple destinations 7 Place originals If scanning does not start automatically press the Start key Creating a Shared Folder on a Computer Running Windows Confirming a Computer s Information The following procedures explain how to create
147. s scan YYY will be used instead XXX and YYY indicate scanner names Cannot find XXX scanner used for the previous scan YYY will be used instead XXX and YYY indicate scanner names Cannot specify any more scanning area Communication error has occurred on the network The main power switch of the previously used scanner is not set to On The machine is not connected to the network correctly The maximum number of registerable scan areas has been exceeded A communication error has occurred on the network Check whether the main power switch of the scanner used for the previous scan is turned on Check that the previously used scanner is connected to the network correctly Cancel the personal firewall of the client computer For details about firewall see Windows Help Use an application such as telnet to make sure SNMPv1 or SNMPVv2 is set as the machine s protocol For details about how to check this see Remote Maintenance Using telnet Connecting the Machine System Settings Select the scanner used for the previous scan The maximum number of scanning areas that can be stored is 100 Delete unneeded scanning areas Check whether the client computer can use the TCP IP protocol Error has occurred in the scanner driver Error has occurred in the scanner Fatal error has occurred in the scanner Insufficient memory
148. s the default ready message The machine is ready for use No action is required Resetting job The machine is resetting the print job Wait until Ready appears on the display panel When Messages Are Displayed on the Control Panel Setting change The machine is changing settings You cannot use the control panel while this message is displayed Wait a while Waiting for print data The machine is waiting for the next data to print Wait a while Suspending print jobs Printing was temporarily suspended because Job Operation or the Stop key was pressed Updating certificate The GRemote certificate is being updated Wait a while Messages displayed on the control panel when using the printer function Before turning the main power switch off see p 37 Turning On Off the Power Cannot connect with the The wireless LAN board Turn off the main power switch and wireless card Turn the main was not inserted when then confirm the wireless LAN board is power switch off then the machine was turned inserted correctly And then turn on check the card on the main power switch again If the The wireless LAN board Message appears again contact your was pulled out after the service representative machine was turned on The settings are not updated although the unit is detected Hardware Problem An error has occurred in the Turn off the main power switch and p Ethernet Ethernet
149. sage Any of Login User Name Login Password or Driver Encryption Key is incorrect Authentication succeeded However the access privileges for scanner function has been denied Call Service Please call your service representative Cannot add any more scanning mode Cannot connect to the scanner Check the network Access Mask settings in User Tools Cannot detect the paper size of the original Specify the scanning size Causes The entered Login User Name Login Password or Driver Encryption Key was invalid The logged in user name does not have permission for scanner function An unrecoverable error has occurred in the machine The maximum number of registerable scan modes has been exceeded An access mask is set The set original was misaligned Solutions Check your Login User Name Login Password or Driver Encryption Key and then enter them correctly For details about Login User Name Login Password and Driver Encryption Key see Security Guide For details about how to set permissions see Security Guide Contact your service representative The maximum number of modes that can be stored is 100 Delete unneeded modes For details about an access mask contact your administrator e Place the original correctly e Specify the scan size 205 206 9 Troubleshooting Cannot find XXX scanner used for the previou
150. see General Features Copy Document Server Cancel the job that is being processed For example press Exit and then press the Home key Next press the Document Server icon on the Home screen and then press the Stop key When the message appears on the screen follow the instructions to cancel the job Wait a while Check the optimum environmental conditions for the machine and move it to a different location Leave the machine for a while and allow it to adapt to the environment For details about the optimum environmental conditions for the machine see Optimum Environmental Conditions After Moving the Machine Maintenance and Specifications amp Please wait Rotate Sort is not available with this paper size The selected file s contained file s without access privileges Only file s with access privileges will be deleted You do not have the privileges to use this function The destination list is being updated from the network using Web Image Monitor A size of paper for which Rotate Sort is not available is selected You have tried to delete files without the authority to do so The logged in user name does not have permission for the selected function When Messages Are Displayed on the Control Panel Wait until the message disappears Do not turn off the main power switch while this message is displayed Depending on the number of destin
151. sing the Printer Function When using the printer function to print on paper fed from the paper bypass location you can specify the paper size and type from the control panel For details about setting printer drivers see Printing Documents Print The settings made will remain valid until they are changed EF e Region mainly Europe A4D is the default setting for Printer Bypass Paper Size e Region B mainly North America e 8 gt x 11D is the default setting for Printer Bypass Paper Size Specifying regular sizes using the control panel 1 Press the User Tools Counter key CJS039 122 Loading Paper into the Paper Bypass Location 2 Press Input Paper Settings 3 Press Printer Bypass Paper Size 4 Select the paper size Select item then press OK B2 JISE B3 JSD BSJSC2 34 x 44 30x420 24x30 5 Press OK 6 Press the User Tools Counter key Specifying a custom size of cut paper using the control panel 1 Press the User Tools Counter key CJS039 2 Press Input Paper Settings 3 Press Printer Bypass Paper Size 4 Press Custom Size If a custom size is already specified press Change Size 5 Press Vertical 123 8 Adding Paper and Ink 6 Enter the vertical size of the paper using the number keys and then press ize with the Number keys then press mm lt 210 0 2000 0 gt Herena lt 279 4 91 4 4 gt
152. ss Location 1 Open the front cover and then pull up the paper holding lever Insert the paper copy side up into the paper bypass location Lower the paper holding lever and then close the front cover Specify the type of the paper as necessary Make sure that the paper bypass location is selected and then press the key oO OU b WO M Press Paper Size 959 60 3 Copy 7 Select the paper size 8 Paper Size Select the paper size Tee Gani es aoa Press OK twice 9 Place the original and start scanning Copying starts automatically Copying onto Custom Size Paper from the Paper Bypass Location Paper that has a horizontal length of 279 4 914 4 mm 11 00 36 00 inches and a vertical length of 210 0 2000 0 mm 8 27 78 74 inches can be fed in from the paper bypass location l o NO O0 hb WN Open the front cover and then pull up the paper holding lever Insert the paper copy side up into the paper bypass location Lower the paper holding lever and then close the front cover Specify the type of the paper as necessary Make sure that the paper bypass location is selected and then press the key Press Paper Size Press Custom Size Enter the horizontal size with the number keys and then press t Coa JLo ith the Number keys then press _ fees T Vertical Recall Enter the vertical size with the number k
153. sssseseees 37 Turning on the power 37 U Unauthorized copy prevention 20 Used print cartridge ssssssssss 145 User Auto Reduce Enlarge 50 User code authentication sss 39 User Tools key sse 26 User Tools Counter key sss 26 V Vanable OT MN RE TREE 57 Ventilation holes sse 23 W Web Image Monitor sss 19 101 Windows SOEVE icto petitio tte peti teh odit e ds 68 Z DOO M 48 219 MEMO 216 EN EN CUS D124 7502 2012 ENCGB ENSY D124 7502
154. st name of the machine Proceed to step 18 12 To configure port settings using IPP click IPP 66 Installing the Printer Driver for a Network Connection 13 In the Printer URL box enter http machine s IP address printer as the machine s address If the server authentication is issued enter httos machine s IP address printer to enable SSL a protocol for encrypted communication Example IP address 192 168 15 16 http 192 168 15 16 printer https 192 168 15 16 printer You can enter http machine s IP address ipp as the machine s address 14 Enter a name for identifying the machine in the IPP Port Name box Use a name different from the one of any existing ports If a name is not specified here the address entered in the Printer URL box becomes the IPP port name 15 Click Detailed Settings Settings to make necessary settings For details about the settings see SmartDeviceMonitor for Client Help 16 Click OK 17 Check that the port of the selected printer is displayed in Port 18 Configure the user code default printer and shared printer as necessary 19 Click Continue The installation starts 20 Click Finish Select one of the options to restart the computer either now or later and then click Finish Changing the port settings for SmartDeviceMonitor for Client Follow the procedure below to change the SmartDeviceMonitor for Client settings such as TCP IP prot
155. stalling the Printer Driver for USB Connection Double Click the icon of machine you want to use in the Unspecified category Click the Hardware tab Click Properties Click the General tab Click Change settings Click Driver tab Click Update Driver Click Browse my computer for driver software Insert the provided CD ROM into the computer s CD ROM drive If the AutoPlay dialog box appears click Close Click Browse and then select the printer driver location If the CD ROM drive is D the source files of the printer driver are stored in the following locations 32 bit driver D X86 DRIVERS PS XP_VISTA MUI DISK1 64 bit driver D X64 DRIVERS PS X64 MUI DISK 1 Click Next The installation starts Click Close If the printer driver has already been installed and plug and play is enabled the icon of the printer connected to the USBOO 1 port is added to the Printers Printers and Faxes or Devices and Printers window The number after USB varies depending on the number of printers connected 7 72 A Print Displaying the Printer Driver Properties This section explains how to open the printer driver properties from Devices and Printers Manage Printers permission is required to change the printer settings Log on as an Administrators group member You cannot change the machine default settings for individual users Settings made in the printer properties
156. t to use Double click the machine name to display the printer settings Click Port and then click Add in the Change settings for Port box Click Standard TCP IP Port and then click OK If Standard TCP IP Port does not appear see Windows Help and then configure the settings Click Next Enter the machine name or IP address and then click Next When the device type selection appears select RICOH Network Printer C model Click Finish Check that the port of the selected printer is displayed in Port Configure the user code default printer and shared printer as necessary Click Continue The installation starts Click Finish Select one of the options to restart the computer either now or later and then click Finish Using the IPP port To print via IPP SSL use the SmartDeviceMonitor for Client port Installation of the certificate is especially necessary for users who want to print via IPP SSL from Windows Vista 7 or Windows Server 2008 2008 R2 For details consult your administrator If a certificate authority issues a certificate that must be authenticated by an intermediate certificate authority and the certificate is installed on this machine an intermediate certificate must be installed on the client computer Otherwise validation by the certificate authority will not be performed correctly If validation cannot be performed properly a warning message informing you that installat
157. tate the paper roll until the edge of the paper is pulled in automatically to the inside of the machine If you insert the paper correctly the edge of the paper is pulled in to the inside of the machine and the beeper sounds CPTO031 1 Roller 23 Replace the bars of the output basket CPT025 After pushing the bar that is in front of Paper Input Location 2 into the machine action D in the illustration lift the bar of the output basket up and hook it in front of the paper roll action 2 in the illustration 24 Lower the paper input location cover REL ga SE CPT038 Lis 116 8 Adding Paper and Ink 25 26 27 On the screen select whether or not to cut off the edge of the paper roll Select Cut when the edge of the paper is cut manually such as with scissors or the paper is expanded due to moisture Follow the on screen instructions to specify the paper type and thickness of the paper roll Press Matches if the paper type and thickness of paper roll you loaded are the same as those displayed on the screen If the paper type and thickness are different from those displayed press Does not Match Select the proper items according to the paper type and thickness you want to use and then press OK Make sure that the size of paper roll you loaded is displayed correctly on the screen When Film Matted is specified for Paper Type or when Prevent Paper Abrasion is specif
158. te reproduction ratio based on the paper size you select If the orientation in which your original is placed is different from that of the paper you are copying onto the machine rotates the original image by 90 degrees and fits it on the copy paper You can use the Combine function to save paper by printing multiple pages on a single sheet Reference See Copying in Color Stamps Adjusting Color Reducing or Enlarging Originals and Combined Copying Copy Document Server Printing Data Using Various Functions Printing Data Using Various Functions CQH003 This machine supports network and local connections You can send PDF files directly to the machine for printing without having to open a PDF application You can print or delete print jobs stored on the machine s hard disk which have been previously sent from computers using the printer driver The following types of print jobs can be selected Sample Print Locked Print Hold Print and Stored Print You can print files stored on a removable memory device and specify print conditions such as print quality and print size Reference See Printing a File Directly Storing Documents in the Hard Disk Drive and Printing them and Direct Printing from a Memory Storage Device Prin 15 16 1 What You Can Do with This Machine Utilizing Stored Documents You can store files scanned in copier printer or scanner mod
159. ted because there was insufficient hard disk memory at the time of saving to the memory device When Messages Are Displayed on the Control Panel Try the operation again If the message is still shown the network may be busy Check that the correct settings for LDAP server are listed in Administrator Tools of System Settings For details about LDAP server see Programming the LDAP server Connecting the Machine System Settings For details about LDAP Authentication see Security Guide Wait for a while and then retry the scan operation Reduce the scan area or scanning resolution For details about changing scan area and scanning resolution see Various Scan Settings Scan Delete unneeded stored files For details about how to delete stored files see Deleting a Stored File Scan Q Specify whether to use the data or not Select whether or not to save the scanned document to the memory device 197 9 Troubleshooting Message Causes Solutions Memory is full Scanning Because there is not enough Specify whether to use the data or not has been cancelled Press Send to send the scanned data or press Cancel to delete Memory storage device not detected Insert the device No paper Load paper of one of the following sizes Original s is being scanned for a different function Output buffer is full Sending the data has been cancelled Please try
160. test pattern proceed to step 5 Printing the test pattern consumes ink Perform this function only when necessary e Adjustment results vary depending on the Prevent Paper Abrasion mode s status If you perform an adjustment while Prevent Paper Abrasion mode is enabled and do not want to print using this mode cancel Prevent Paper Abrasion mode and then perform the adjustment again Perform no other operations while the test pattern is printing e An error will occur and test patterns will not print if There is a misfeed One of the machine s covers is open The machine is performing maintenance operations The machine has run out of ink The machine has run out of paper 1 Press the User Tools Counter key CJS039 2 Press Maintenance 3 Press Manual Adjust Head Position 169 9 Troubleshooting 4 Select the items of the head position you want to adjust and then press Start Printing Manual Adjust Head Position Select item then press Start Printing to print Test Pattern Target Location Paper Bypass Location Paper Input Location 1 Paper Input Location 2 Print Quality Speed Priority Standard Quality Priority Setting Information Prevent Paper Abrasion Paper Type Paper Thickness The print quality you need to select differs depending on the write mode you want to adjust the head position for Select Standard for normal printing Select Speed Priorit
161. the head position you want to adjust and then press Adjustment Auto Adjust Head Position Select item then press Adjustment Target Location Paper Input Location 1 Paper Input Location 2 Print Quality Speed Priority Standard Quality Priority Setting Information Prevent Paper Abrasion Paper Type Paper Thickness Cannot adjust when Filrn Matted is set to the selected target location The print quality you need to select differs depending on the write mode you want to adjust the head position for Select Standard for normal printing Select Speed Priority to prioritize the adjustment time Select Quality Priority to prioritize the print quality 5 Press Exit If Auto Adjust Head Position has failed perform Manual Adjust Head Position 6 Press the User Tools Counter key Auto Adjust Head Position cannot be performed when Paper Type is set to Film Matted Perform Manual Adjust Head Position Auto Adjust Head Position cannot be performed for the paper bypass location Perform Manual Adjust Head Position 168 Maintenance For details about Prevent Paper Abrasion mode see p 161 Checking Whether the Print heads Scratch the Paper For details about Manual Adjust Head Position see p 169 Manual Adjust Head Position Manual Adjust Head Position If Auto Adjust Head Position has failed perform Manual Adjust Head Position To check the print results of the
162. the manual for required data appears The format of the image data is not valid See the manual for required data appears Performing an adjustment fails When Print Volum Use Limit is specified users cannot print beyond their print volume use limitations Print jobs selected by users who have reached their print volume use limitations will be canceled The Home screen is being edited by another function The image data size is not valid The file format of the shortcut image to be added is not supported An error occurred while an adjustment was being performed For details about specifying Print Volum Use Limit see Security Guide To view the status of a print job see Print Job History In Web Image Monitor click Job on the Status Information menu And then click Print Job History in Document Server Wait for a while and then try to create the shortcut on the Home screen again For details about the image data size for shortcut images see Customizing the Home Screen Convenient Functions QJ The file format of shortcut images to be added must be JPEG Specify the image again Check why the error occurred and then perform the adjustment again For details about possible error causes see Maintenance Troubleshooting e If you cannot make copies as you want because of paper type or paper size problems use recommended paper For
163. the selected files Exceeded max number of files which can be used in Document Server at the same time The scanned original exceeded maximum data capacity The scanned original was too large or its orientation was not correct The maximum number of specifiable alphanumeric characters in a path has been exceeded The maximum enterable number of alphanumeric characters has been exceeded The number of files exceeded the maximum number possible The maximum number of files that can be stored in the Document Server has been exceeded When Messages Are Displayed on the Control Panel Message Causes Solutions Specify the scan size and resolution again Note that it may not be possible to scan very large originals at a high resolution For details about the settings for scan function see Relationship between Resolution and Scan Size Scan Q Specify the scan size and resolution again Note that it may not be possible to scan very large originals at a high resolution Re loading the original in a different orientation may enable the machine to scan large originals For details about the settings for scan function see Relationship between Resolution and Scan Size Scan The maximum number of characters which can be entered for the path is 256 Check the number of characters you entered and then enter the path again Check the maximum number of characters which can be entered
164. then select a user name To specify an unregistered user name press Manual Entry and then enter the name After specifying a user name press OK File Name Press File Name enter a file name and then press OK Password Press Password enter a password and then press OK Re enter the password for confirmation and then press OK 6 Press OK If necessary press Scan Settings to specify scanner settings such as resolution and scan size 8 If necessary press Next Original Wait 9 Place originals If scanning does not start automatically press the Start key Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored files 1 Press Select Stored File usps reuse 6 co o ux i x 00001 00002 00003 00004 NY FFICE JICE ICE 00007 00008 00010 000111 CE FICE OFFICE JOFFICE P Select Stored File 2 From the list of stored files select the file you want to check You can select more than one file 3 Press Preview 94 Specifying the File Type Specifying the File Type This section explains the procedure for specifying the file type of a file you want to send File types can be specified when sending files by e mail or Scan to Folder sending stored files by e mail or Scan to Folder and saving files on a removable memory device You can select one of the following file ty
165. thentication see File Transfer Connecting the Machine System Settings Print or delete Scanner Journal For details about printing or deleting Scanner Journal see General Settings Scan Q Selected file is currently in use File name cannot be changed Selected file is currently in use Password cannot be changed Selected file is currently in use User name cannot be changed Sending the data has failed The data will be resent later Some invalid destination s contained Do you want to select only valid destination s 2 Some of selected files are currently in use They could not be deleted Some page s are near blank To cancel press the Stop key You cannot change the name of a file whose status is Waiting or that is being edited with DeskTopBinder You cannot change the password of a file whose status is Waiting or that is being edited with DeskTopBinder You cannot change the sender s name whose status is Waiting or that is being edited with DeskTopBinder A network error has occurred and a file was not sent correctly The specified group contains e mail destinations and Scan to Folder destinations either of which are incompatible with the specified transmission method You cannot delete a file which is waiting to be transmitted Waiting status displayed or whose information is being changed with DeskTopBinder
166. tication Screen is Displayed Getting Started 155 9 Troubleshooting The Authentication screen appears Authentication has failed appears Authentication has failed appears You do not have the privileges to use this function continues to be displayed even though you have entered a valid user name The edge of the paper roll cannot be fed back into the machine automatically The edge of the paper roll cannot be fed back into the machine automatically when it is set in Paper Input Location 2 in Low Power mode Basic Authentication Windows Authentication LDAP Authentication or Integration Server Authentication is set The entered Login User Name or Login Password is not correct The machine cannot perform authentication The logged in user name does not have permission for the selected function The paper roll is set at an angle The paper input location cover is not raised when the paper roll is set in Paper Input Location 2 Enter your Login User Name and Login Password For details about the Authentication screen see When the Authentication Screen is Displayed Getting Started For details about the correct Login User Name and Login Password see Security Guide For details about authentication see Security Guide For details about how to set permissions see Security Guide Insert the edge of the paper roll squarely under the r
167. tion and scan originals The machine does not enter Sleep mode even though it has finished printing The lamp remains lit and the machine does not enter Sleep mode even though the Energy Saver key was pressed The display is off The display is off Functions other than the copier function are not yet ready Functions other than the copier function are not yet ready The machine is performing maintenance operations There is still cut paper in the paper output location The machine is communicating with external equipment The hard disk is active The machine is in Low Power Mode The machine is in Sleep Mode Functions appear on the Home screen when they become ready for use Time required varies by function Wait a little longer Functions appear in the User Tools menu when they become ready for use Time required varies by function Wait a little longer Wait until the maintenance operations are finished Remove the remaining paper from the paper output location Check if the machine is communicating with external equipment Wait a little longer Touch the display panel or press one of the keys on the control panel to cancel Low Power Mode Press the Energy Saver key or the Check Status key to cancel Sleep Mode 153 154 9 Troubleshooting Nothing happens when the Check Status key or the Energy Saver key is pressed Please
168. tion for Pattern Details Enter text in Enter User Text On the printer driver set the resolution to 600 dpi or higher or deselect Unauthorized Copy Prevention 185 9 Troubleshooting Auto registration of user information has failed Classification Code is incorrect Classification Code is incorrect Collate has been cancelled Command Error Compressed Data Error 186 Automatic registration of information for LDAP Authentication or Windows Authentication failed because the Address Book is full The classification code has not been entered The classification code has been entered incorrectly The classification code is not supported with the printer driver Collate was canceled An RPCS command error occurred The printer detected corrupt compressed data For details about automatic registration of user information see Security Guide Enter the correct classification code Select Optional for classification code For details about how to specify classification code settings see Configuring Classification Codes Prin Turn off the main power switch and then back on again If the message appears again contact your service representative Check if the communication between the computer and the machine is working correctly Check if the correct printer driver is being used Check if the machine s memory size is set correctly
169. tom size Paper width 11 00 36 00 inches Paper length 8 27 78 74 inches 1 sheet 1 sheet 135 8 Adding Paper and Ink Translucent Paper Cut paper 1 sheet vellum 51 94 g m 14 25 Ib Regular size Engineering E 34 x A4 D D 22 x 34 DD C 17 Thin Paper Plain Paper x 22 DD B 11 x 17 DD A 8 5 x 1 1 E7 Architecture E 36 x 48 D D 24x 36 DD C 18 x 24 DO B 12 x 18 DJE7 A 9 x 12 Ly Other 8 x 14D 30x 42D 21 x 30D Custom size Paper width 11 00 36 00 inches Paper length 8 27 78 74 inches Special Paper Cut paper 1 sheet 51 220 g m 14 59 Regular size Ib Engineering Thin Paper Thick Paper 2 E 34 x 44 D D 22 x 34 DD Cii x 22 DD B 11 x 17 DD A 8 7 5 x 1 1 E7 Architecture E 36 x 48 D D 24 x 36 UD C 18 x 24 UD B 12 x 18 D E7 A 9 x 12 D Other 81 2 x 14D 30 x 42D 21 x 300 Custom size Paper width 11 00 36 00 inches Paper length 8 27 78 74 inches 136 Recommended Paper Sizes and Types Film Matted Cut paper 51 190 g m 14 51 Regular size Ib F Thin Paper Thick Paper 1 Engineering E 34 x A4 D D 22 x 34 DD C 17 x 22 UD B 11 x 17 DD A 8 75 x 11 E7 Architecture E 36 x 48 D D 24x 36 DD C 18 x 24 DO B 12 x 18 DJE7 A 9 x 12 Ly Other 8 x 14D 30x 42D 21 x 30D Custom size Paper width 11 00 36 00 inches Paper length 8 27 78 74 inches Coated CAD Cut paper 80 125 g m 21 33 Regular size I
170. ttings Scanner Features at Edit Horne Browser Features Extended Feature Sett 30 How to Use the Home Screen 4 Press Add Icon Add lon ores the default icon display on the Home screen rts an image on the top right of the Home screen 5 Press the Program tab 3 Thunbeat coy 7 Select the program you want to add 31 2 Getting Started 8 Specify the position where Blank is displayed Add Icon Select a Target Destination Select a target destination Only blank destinations can be selected eooo eooo 9 Press OK nations can be selected 10 Press the User Tools Counter key Press 75 on the upper right corner of the screen to check the position on the simple screen 32 Registering Functions in a Program Registering Functions in a Program You can register up to 25 programs each for the copier Document Server and scanner functions The following settings can be registered to programs Copier High Speed Copy color mode original type density Special Original paper input location paper bypass location Store File except for User Name and Password Synchro Cut Variable Cut Auto Reduce Enlarge User Auto R E Finishing Adjust Print Position Edit Colour Combine Reduce Enlarge number of copies Document Server on the initial do
171. vice is defective Check the memory device It might be unformatted or its format might be incompatible with this machine Check the file name set at the time of scanning For details about the characters that can be used in file names see Specifying the File Name Scan Replace the memory device If the document is scanned as single page or divided multiple pages data already written to the memory device is saved as is Replace the memory device and then press Retry to save the remaining data or press Cancel to redo the scan Unlock the write protection on the memory device Reduce the number of pages in the transmitted file and then resend the file For details about the maximum number of pages per file see Storage Function Scan Q 193 9 Troubleshooting Connection with LDAP server has failed Check the server status Entered user code is not correct Please re enter Exceeded max E mail size Sending E mail has been cancelled Check Max E mail Size in Scanner Features Exceeded max No of results to display Max n A figure is placed at n Exceeded max data capacity Check scanning resolution then press Start key again A network error has occurred and connection has failed You have entered an incorrect user code The file size per page has reached the maximum e mail size specified in Scanner Features Search results have
172. wing conditions you cannot use it Cut off the edge of the paper with scissors before loading it Theleading edge is damaged CPT043 e Adhesive tape glue or paste is sticking to it CPT044 The paper is wrinkled CPT045 105 8 Adding Paper and Ink e The corners are folded O n CPT046 The paper curls away from the paper roll EFS The edge is dented CPT050 A The paper has holes in it CPT047 106 Loading Paper into the Paper Input Location CPT049 CPT048 e If you cut off the paper edges of a paper roll that is installed in the paper input location be careful not to cut the cloth part of the output basket When removing paper rolls from the paper input locations lift the flanges on either side of the paper roll before removing them Do not lift one side only This could damage the machine oa CPT011 e Attach the flange with all the paper roll adjustment levers open when loading a paper roll whose core is 50 8 mm 2 inches If you close the paper roll adjustment lever after the paper roll is attached to the paper holder you may damage the paper roll Do not squeeze the flange into the paper roll when the end face of the paper roll is not aligned to the paper core or when a small quantity of paper is left If the flange is squeezed too tightly against the paper roll the edge of the paper may crease or wrinkle 107 108 8 Adding Paper and Ink Lo
173. ws Paper input locations The number of prints e Finishing Sort Rotate Sort Adjust Print Position e Stamp Background Numbering Preset Stamp User Stamp Date Stamp Page Numbering Reduce Enlarge Preset Reduce Enlarge Zoom Fine Magnification Variable Cut Auto Reduce Enlarge For details about each function see Copy Document Server 1 Select a document to be printed Type Date Pave v J lUser5 COPY0005 28 Feb amp User COPY0004 28 Feb ix User3 COPY0003 28 Feb ix User2 COPY0002 28 Feb Userl COPY0001 28 Feb 2 When printing two or more documents at a time repeat step 1 Up to 30 documents can be printed 3 When specifying printing conditions press To Printing Screen and then configure print settings 4 Enter the number of print copies with the number keys The maximum quantity that can be entered is 99 5 Press the Start key You can enlarge or reduce scanned documents that are stored as black and white documents in color mode If you print the stored documents by enlarging or reducing them the file format converter is required 99 6 Document Server 100 7 Web Image Monitor This chapter describes frequently used Web Image Monitor functions and operations For the information not included in this chapter see Connecting the Machine System Settings on the supplied CD ROM or Web Image Monitor Help Disp
174. wser amp 9 Press to display Web pages For details about how to use the browser function see Convenient Functions Q Document Server O Press to store or print documents on the machine s hard disk For details about how to use the Document Server function see Copy Document Server Adding Icons to the Home Screen You can add shortcuts to programs stored in copier or scanner mode or Web pages registered in Favorites using the browser function You can also review icons of functions and embedded software applications that you deleted from the Home screen Shortcuts to programs stored in Document Server mode cannot be registered to the Home screen Shortcut names of up to 32 characters can be displayed in a standard screen If the name of the shortcut is longer than 32 characters the 32nd character is replaced with Only 30 characters can be displayed in a simple screen If the name of the shortcut is longer than 30 characters the 30th character is replaced with For details about how to make a program see p 33 Registering Functions in a Program For details about the procedure for registering Web pages to Favorites see Specifying the Settings for Favorites Convenient Functions QJ Shortcuts to Web pages that are registered to Favorites by User cannot be registered to the Home screen To register the shortcuts register Web pages to Common Favorites For details about kinds of Favorites see
175. y to prioritize the adjustment time Select Quality Priority to prioritize the print quality 5 Check the optimal adjustment value based on the print results of the test pattern The optimal adjustment value is the number above the square pattern that has the faintest color closest to gray and aligned verticals on both sides If the value in column A is 2 the adjustment value of A is 2 1 2 3 M T TT 8 7 6 5 4 3 2 1 0 1 2 3 4 5 6 7 8 a M M M M M M MM M NM M M M uM M M M M M M MM M M M MM M y M M M M M uM M M MM M s y M M M M M M M MM M M M M M M M m M M Mm M M M MM M M Nu M M M M M M M M M MM MM M M M MM M M M M M M M M M MM M M M M MM M x M MM E MNEMEMMEMMEM E EM MMI A CQA005 6 Press Adjustment 7 Enter the adjustment value with 7 and then press O
176. you want to store scanned file appears Self checking appears The user code entry screen is displayed This message appears when you change the print cartridge The scanned originals exceed the number of sheets pages that can be stored on the hard disk The machine is performing image adjustment operations e The machine is cleaning its print head Users are restricted by User Code Authentication When You Have Problems Operating the Machine Wait until the message disappears Do not turn off the main power switch while the message is displayed If the machine is not ready in 10 minutes turn off the main power switch and make sure the main power indicator turns off Wait at least 10 seconds and then turn the main power switch on again If the machine is still not ready in 10 minutes contact your service representative Press Yes to store pages that have been scanned Delete unnecessary files by pressing Delete File Press No if you are not storing pages that have been scanned Delete unnecessary files by pressing Delete File The machine may perform periodic maintenance during operations The frequency and duration of maintenance depends on the humidity temperature and printing factors such as number of prints paper size and paper type Wait for the machine to get ready For details about how to log in when User Code Authentication is enabled see When the Authen
177. you can make copies using the output basket 1 Check that the output basket is in basic mode CPL032 2 Adjust the original guides to the original size 3 Place the trailing edge of the rolled original on the output basket 43 2 Getting Started 4 Pull the leading edge of the original up to the original table with the side to be scanned facing down 5 Using both hands carefully insert the original between the original guides zc S Ex 0974 A Q A Ce AY a V S CPT035 AA 3 Copy This chapter describes frequently used copier functions and operations For the information not included in this chapter see Copy Document Server on the supplied CD ROM Basic Procedure For details about how to place originals on the original table see p 41 Placing Originals on the Original Table For details about how to specify output locations for originals see Specifying Output Locations for Original Paper Specifications and Adding Paper Q To copy onto paper other than plain paper specify the paper type in User Tools according to the weight of the paper you are using For details see Input Paper Settings Connecting the Machine System Settings For details about how to get the output basket ready see Setting the Output Basket Getting Started 1 Press the Home key on the top left of the control panel and press the Copier icon on the Home screen CPLO11 2 Make

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