User Manual for the EURINDIA Database
Contents
1. P z kerase des ewr y Fa Ml ess btesersens Tout Sl Crus Terl O Page 12243 T Mates dans mom natal s gus prm Vivi r tench Centre de Documeriwsen de Centre La du D Reer Gai Es 109 a ar Poe sie HET CURE xe ree mires ere Mme A En pas lag eret die v ipia p hcp Chitra dues and monuments of aightnerttrowmury Inda from Frerch drer Pts irc bind Jess TT De Cora D Tra UF Nw NCS ps Pate rrr 1723095 ad mune on tarde vas qlo prestas st vin niet nera A Pater des Indus Osertalas 1 944 Kirwan de Me Re na 96 co Que A ro de vert abee Uredarten Carve hann dise ss des Beera dihen Cll oben F tr Rea Artime do mime y Lo MEPACA veer L ERa Teno gia concer m T pi ce Ats of incisa on Resaraley seve 4 2 ete ote 2 B Vesta ur atre mure eee E move ostene e d Waren 123 wow 10 gt deris Met Seow 4 990 came a MEPACA mae Ta yg dui tatis shere ron Meeps PAA ogean de Res Ck vas Lm T ote per Carte da Panjab Der SA te Sese erer 599 1 bates ot m rimara da barse 932 04 Lr ige KRK ray D Tode ut de l ora IE coma Om MS J Bevis From your Personal Catalogue you may then Download the records selected in XML EAD or PDF format Ask for user rights by entering your contact information Few Cote Adam feow Och C Q Q 3 D Y emm Yom FE T Mon catalogue personnel T Wchorger XML EAD i POP e Nembro de ES trorv es 7 EA Serie los2. Folders which in turn are included in Series belonging to Fonds or Collections row tes Micha rew AK gt 0 D ve M Mr Oo m cou ia modnm tm ge a Eurindia ESODDOGSODSII Once this classification has been adopted you must abide by it you may add Levels that were not selected initially by clicking on the white square However NEVER delete them as if you have selected documents at the level you wish to delete you risk creating a problem in related files and may lose them as well as all related files We have preselected the most useful 5 levels For more information on these levels please refer to the RECORD TYPE section at the end of this manual 5 Create a Record On the Menu page click on Record A search form will appear At the bottom of this page is a very important line as it will allow you to create as many FONDS as you wish fee den Mite Tren Osh gt Eurindia Recherchez parmi vos notices rek pdas Mew m are re r FUITE Mad emi phe Mn oth Hr n Kek rha Met r Pe duni wie TUITE Entente Mey rE come e RIE 2 rase BUL Simply click on NEW FONDS and a blank record form will appear This form is standard and always identical regardless of the level of the record you create The record creation occurs in two stages 5 1 First Stage You may provide information for all the headings on this page Some headings provide PULL DOWN MENUS to select and enter details into various fi
3. Z Manuel d utilisati Like the preceding page on this page a Results of my search tab allows you to return to all of the records related to your initial search as applicable See Point 7 of the manual TIPS When entering records If you would like to have one or more words appear in italics place the word or group of words between the following signs If you would like to have one or more words appear in bold place the word or group of words between the following signs If you make an entry error and would like to cancel the prior action press on CTRL z 6 To Search 6 1 Launching a search Here you access a multicriteria search page by Author Title Date Person Locations Themes Periods and References Eurindia Recherchez parmi vos notices Pies Met wy War Te Cuni wie LITE Ls bet Wara coms ane ATE ras BLK ras Vre k e mati om html nl Some search fields offer lists of words that have been created as records have been entered to facilitate searches This is the case of the Author Persons Locations Themes and Periods fields An example of the use of these lists You are looking for the record of an item related to EURINDIA Type the first three letters eur in the entry field then click on LIST A window appears with the list of proper names that contain eur Select the name you are searching for If it appears click on VALIDATE and the name will be displayed under the author
4. rua O D E ur Jy O dme B vez Wnr rda K TTT ww che m bacione DE DP Eurindia Ado 7 servis de mna resi mc 2 Aoner ane noce seeur gt Supper wx mee reme june remm ss Base de donn es Exsrindia imma M rre tmm CEE If the name does not exist you must create it by filling in the NEW PERSON category in the list proposed NOTE The database standard we have selected is in small letters last name comma first name s Ex Hugo Victor Prakash Om Marty Bruno For other entry standards for European names titles special designations etc please refer to international standards in effect or the approved French Standard NF Z 44 001 Alphabetical Classification of Designations With regard to Oriental names Arab Asian Greek transliterated into Latin characters the standards have not yet been definitively and clearly established Therefore partners should fill in proper names according to criteria currently in effect in their respective countries All the initials for Legal Entities such as the C C L BnF P A C A in order to be properly identified should be set out in capital letters followed by a complete translation in brackets Ex C C L Centre de Conservation du Livre BnF Bibliotheque nationale de France P A C A Provence Alpes C te d Azur etc You may choose between a Physical Person an author for example and a Legal Entity association group etc You
5. suggestions to the administrator See Point 10 CSV Export Downloading of indexes See Point 11 3 My Profile You must check potentially change or correct and most importantly fill in all the information on your institution that has already been entered by the database administrator Your institution s logo in a JPEG or GIF format has also been entered However if you would like to change this selection below are recommended formats Horizontal format i e rectangle 71 x 47 Vertical format i e square 71 x 71 pixels ALWAYS SAVE THE INFORMATION YOU HAVE ENTERED OR CHANGED ies M r at w reda rm pma e gr Logo Opes ott ww conte Me Rocher 000 Geet Delum hom aes segast te Mui n pmm Kar y K DA The interface is in various languages and the content of your institution s description is obviously available in the various languages used within the EURINDIA project If you have a description in these languages please enter it here 4 My Preferences These are the hierarchical levels for documents or series of documents We recommend you take great care in the selection so as to avoid overly complicating access to the Item unless it is necessary Ex A printed book considered to be an Item will most often be directly included in a Fonds or Collection without being linked to a Series or Folder The same applies to a manuscript photograph or plan considered Items often forming parts of
6. the document very difficult or even impossible to read NOTE Image lots of the full CD Rom type must be sent to the administrator for inclusion as well as all files that weigh more than 8 Mo 2 Backoffice Eurindia Microsoft Internet Explorer DES Fichier Edition Affichage Favoris Outis a Adresse El http Jpartner eurindia org component_Form php id 22448 action FILES M OK Liens gt Eurindia A Rer une notice fille 1 R sultats de ma recherche D Retour 4 la notice Ajouter une notice soeur D placer e Supprimer Veuillez choisir le fichier associer cette notice Parcourir l Internet demarrer B po VIRTUAL COLLECTIONS This is the association of a document or group of documents to a virtual library or libraries having themes related to the relevant document s On the record the icon for the virtual collection to which the document is related then appears to the upper right ACTIONS A box to the upper left of the record provides for four types of actions Backoffice Eurindia Microsoft Internet Explorer BR Fichier Edition Affichage Favoris Outils ay Adresse El http j partner eurindia org component Form php id 2244 amp action COMPONENT EJ ok Liens Eurindia a n Hara HIE R sultats de ma recherche D Retour 4 la notice Ajouter une notice soeur D placer Supprimer Etablissement UNIVERSITE DE GENT Belgique Langue de r dactio
7. Bac ER XM N de projet ALA 95 23 2003 77077 User Manual for the EURINDIA Database For Project Partners http partner eurindia org 1 Eurlndia est un projet financ par l Union Europ enne dans le cadre de l ECCP N de projet ALA 95 23 2003 77077 SUMMARY A When you connect for the first time a ne B TO CUS OCI pta C You want to initiate a search on your institution establishment s existing records D You would like to change complete a record that has been created Wy Access Page essing lil tdci 21 Menu Search Log Off Page cu S duc C ree A MIN PISCES T 5 Create a RECTO 0 c ae ere 5 1 First Stage 5 2 Second stage B TO Saleh e n eeu oria iia 6 1 Launching a search 6 2 Search results T PONS ERR ue BEAD DOC mimi nt WO rcs onan 2 nn curs a dade Lade Dade E E elis c NN eee Eurlndia est un projet financ par l Union Europ enne dans le cadre de U ECCP GENERAL OVERVIEW WHY CONNECT TO THE EURINDIA DATABASE A When you connect for the first time After you have identified yourself see 1 Access Page you must complete the Profile for your institution establishment which was summarily filled in beforehand by the administrator Point 3 of the present document explains how to be
8. Point 6 of the manual Once the record has been identified in the search results click on its title to display it When the record appears on the screen you may click on Change the Record At this stage you may refer to Point 5 2 of the user manual related to the second stage in creating a record INSTRUCTIONS 1 Access Page Enter the identifier and password for the institution for which you want to enter items The database administrator will have provided you with this identifier and password You may also select the interface language on this access page this is the language in which you will enter your information Sw dee Miche Tran Oh L ewe 1 5 E j 2 7 E HE 2 Menu Search Log Off Page This MENU page provides direct access to the various site sections My Profile This provides information related to your institution See Point 3 below for details My Preferences The section that relates to hierarchical levels See Point 4 Record In this section you may create a record see Point 5 and or initiate a search among the records already created for your institution establishment See Point 6 Partners To access the list of institutions establishments with fonds related to the EURINDIA project See Point 7 EAD Documentation Information related to the EAD standard See Point 8 Alphabet Information on alphabet correspondences See Point 9 Propose a Theme Ability to send
9. ate the relevant period s Backoffice Eurindia Microsoft Internet Explorer Fichier Edition Affichage Favoris Outils ay Adresse El http ipartner eurindia org component_form php id 22448action TIMERANGE EJ ok Liens Eurindia K OH 7 R sultats de ma recherche D Retour 4 la notice Ajouter une notice soeur D placer Supprimer Pour ajouter une p riode s lectionnez la dans la liste ci dessous puis cliquez sur la fl che C Pr histoire C Protohistoire C Antiquit orientale C Antiquit grecque L Antiquit romaine Cl ve vite si cles Ovitte txe si cles C xe X11e si cles L stve xve si cles O xvie si de O xvie siade O xvie si cle O xixe si cle C xxe si cle Oxxte si cle valider Aucune p riode associ e cette notice d marrer SUB RECORDS This allows you to ascertain whether there are records of a lower level related to the record you are currently viewing see below for information on actions Z Backoffice Eurindia Microsoft Internet Explorer Fichier Edition Affichage Favoris Outils a Adresse El http Jpartner eurindia org component_form php id 2244t action SONS ES ok Lens Eurindia EE ne npHre fills 1 R sultats de ma recherche D Retour 4 la notice Ajouter une notice soeur D placer e Supprimer d marrer Bo te de r ception f BDDWindev FILES When you click on Browser in this category you will be able
10. dia R sultats de ma recherche Etablissement UNIVERSITE DE GENT Belgique tre inde Nombre de notices trouv es 2 Affichage Ob tail O norma O pi ce Inde partie rrer dela E isle en deca du Gange Auteur Producteur Dubuisson M cartographe Th mes 915 4 g ographie de Indes Carte du pays Cartes g o politiques Lieux Gange le INDE Inde INDE pi ce Presquy Isle de L Inde deca la Gange ou sont les Royaumes de Decan de Golconde de Bisnagar et le Malabar par N Sanson d Abbeville le G ographe du Roy Auteur Producteur Sanson d Abbeville Nicolas auteur Th mes 915 g ographie de l Asie Atlas Carte du pays Cartes g o politiques Lieux Bisnagar INDE Deccan INDE Gange le INDE Golconde INDE Inde INDE Malabar INDE l Internet 72 d marrer Bote de r ception 32 Rappels fi EDDWindev 1 Microsoft Word a Above the list of records tabs inform you of the various TYPES of documents found and their number If you click on the Establishment logo to the left you will return to the page that describes the institution and will again have access to all of its records If you click on the Region Country logo to the right you will access the page that describes this Region and or Country and the summary list of partner institutions related to it You may access each of these partners by clicking on its name o
11. e sent to the administrator who will decide whether to add or delete it Only the administrator may change themes and sub themes few Chien Miho feou Out gt Ate dM Mr Dod lm rt da epee alb m de v Ey Eurindia 11 CSV Exporting of Indexes From this page you may export the indexes used in describing the records Subjects Locations Persons Document iss Periods Languages Roles Countries vn tow ie Miche feou Out gt iden dM Er Cot m reida rct de Hr igo R r 12 RECORD TYPE Below you will see an example of a record with the headings explained in their fields You will then see the finalized version of this record User Manual for the EURINDIA Database For Public Users http data eurindia org My Personal Catalogue This only appears when you connect to the database in user mode http data eurindia org to the upper right of the search result You may select the records you are interested in and include them in your personal catalogue To do so simply tick the records you want to the left and go to the end of the page to click on Place the ticked records in my personal catalogue EILTETUTII 1 1 m Tow t pe Miche fran Ou gt Eurindia laes cotesogar pero oroet 7 R sultats de ma recherche Fable comun CENTRE DE CONSERVATION OU LIVRE OCL Artes Franco horbro de mutices traasdes 22
12. elds Level Type and Language s However the following categories must be filled in to access the second stage REFERENCE TITLE LEVEL only the FONDS or COLLECTION levels will allow you to attach lower level sub records therefore to attach records of a level lower than a FONDS or COLLECTION you must FIRST create this fonds or collection TYPE LANGUAGES this is the language in which the document or documents you are describing is written Do not forga to click on SAVE fever t es Miche from Ou gt Hn B Er tie reida Koba nt fm te pig raad ee ce PU Ev Eurindia ribet AT DE MNT Kars Aunque de m ca aries 5 2 Second stage You may now fill in THEMES PERSONS LOCATIONS and PERIODS by clicking on the respective tabs that appear above the record These tabs only appear when you create or change a record Note that the information in this second sie is S saved Fase fre Adam frou Oth gt mr Qe O D E Jo Je demon B wt Wan wp cards AR wm che CALA E Eurindia SS Seo nass rente jo la len tary mem KETE S MET Karre Each tab is detailed below followed by explanations on the commands located to the upper left of the screen above under the Action heading THEMES Follow the instructions that appear on the screen to display the themes When you click on the theme heading the related sub themes and sub sub themes appear To select a theme a sub theme and a sub sub theme sim
13. erche D Retour 4 la notice Ajouter une notice soeur D placer e Supprimer D placer Veuillez saisir la r f rence de la notice auquel vous souhaitez rattacher cette notice 77 d marrer e Delete Note you may easily delete a faulty copied or useless item record but not a Collection Fonds Series or Folder record to which other records are attached This precaution avoids catastrophes related to erroneous entries If you would like to delete a collection fonds series or folder record you must first delete all the Sub Records therein starting with the Items up through to the collection RETURN TO THE RECORD Allows you to display the final version of your record as it is seen by the database user when the user connects via the public link http data eurindia org You may change this record at any time by clicking on CHANGE THIS RECORD and or ADD A SUB RECORD 3 Backoffice Eurindia Wanadoo j Fichier Edition Affichage Favoris Outils 7 Adresse E http Jpartner eurindia org component php7id 455 Eurindia R sultats de ma recherche Notice Ene E Modifier la notice Ajouter une notice fille EA fonds Maps and plans Institution Etablissement GHENT UNIVERSITY Library Belgium Gent Belgique R f rence IMPRGENT Date Langue s Anglai Pr sentation du contenu A larg a xiliaires de l histoire Atlas Carte continentale d marrer il Document Mi
14. le Koninklijke Bibliotheek Bruxelles Belgique Bibliotheek Brugge De Biekarf Bruges Belgique Bijlakemuseum Gent Belgique British Library The London United Kingdom Calico Textile Museum Ahmedabad India Calouste Gulbenkian Museum Lisboa Portugal Cama Oriental Institute the K R Mumbai India Centrale bibliotheek van de Universiteit van Amsterdam Amsterdam The Netherlands CENTRE DE CONSERVATION DU LIVRE CCL Arles France CENTRE DES ARCHIVES D OUTRE MER CAOM Aix en Provence France CENTRO DI RICERCA SULLE APPLICAZIONI DELLA TELEMATICA ALLE ORGANIZZAZIONI E ALLA SOCIETA CRATOS Piacenza Italia Delhi Crafts Museum New Delhi India DELHI UNIVERSITY New Delhi India 4 sur 24 Presse Papiers Det Kongelige Bibliotek Copenhague Denmark El ment non ajout Supprimer des l ments pour augmenter l espace disponible 72 d marrer If you click on an institution establishment you will see a description page appear for the institution with its contact information NB This information corresponds to the information filled in the My Profile section of the site CENTRE DE CONSERVATION DU LIVRE CC Art France Le carte de C Evn d Leno JAZ est un COIN us ade de Ly r gion PACA Le CCL t x dy Merer erento t de Coo de la mrien sten ot de la ge fiho gK t faf de the de pro et
15. must also fill in the person or entity s ROLE If the role does not exist in the list click on Others Note With regard to the proper names of persons or entities with PUBLISHER or PRINTER roles complex names more than one word must be entered in the following literal manner unless the publisher or printer is also the AUTHOR Imprimerie Dupont or Imprimerie Charles Dupont and not Dupont Charles printer S bastien Gryphe and not Gryphe S bastien Antoine David and not David Antoine Widow of Joseph David and not David Joseph Widow Alde Manuce and not Manuce Alde Guillaume Cavelier and not Cavelier Guillaume By default the Person is described as AUTHOR PRODUCER If this is not the case click on no Tick yes if the author is also the publisher The Common Form allows you to enter pseudonyms for example or Latin forms of the standardized name you have filled in VALIDATE a window asks you whether you want to create this new person if so VALIDATE N B If you make an error typing or spelling error etc you must notify the administrator who has exclusive access to all names The ideal response in this situation is to create the Person a second time not to use the first one and to clearly inform the administrator of the name to be deleted from the list You may contact the administrator from the home page LOCATIONS The same principle as for PERSONS in small letters When you c
16. n Anglais R f rence bbb R pertoire de stockage Tite bbb collection Ww Type Nature x Date usuelle 222 Date normalis e D but i format aaaa Langue s Abkhazian v Le N Pr sentation du contenu l Internet d marrer Boite de r ception 32Rappels f BDDWindev Microsoft Word E Be e Adda Sub Record This allows you to immediately create in the same fonds a new blank record for a level lower than the preceding one to be filled in the same fashion You may not add a Sub Record to the last ITEM level no lower level exists but only Sister Records e Adda Sister Record This allows you to immediately create in the same fonds a new blank record of a level equal to the preceding one to be filled in in the same fashion e Move You may move a record in the same institution for example an item attributed in error or otherwise to a collection in order to return it to the relevant fonds or collection To do so simply fill in the Reference for the fonds or collection record to which you want to move the item s record and validate Backoffice Eurindia Microsoft Internet Explorer DES Fichier Edition Affichage Favoris Outis a zA OK Adresse amp http partner eurindia org component Form php id22244 amp action MOVE Liens Eurindia AIME une notice fille r R sultats de ma rech
17. or person heading of the search page see below Then click on LAUNCH THE SEARCH all the records entered that include EURINDIA as an author or person will be displayed regardless of the fonds or collection in which they are located You may also perform a search without using the lists and by selecting FREE SEARCH in particular if the name you are looking for does not appear in the list ios AM Er Dtm reida mmi Eje Sede ker O atm Mas ne mass unita WE Kra done Voas de uero 6 2 Search results When you have launched a search the result if any appears on a page under RESULTS OF MY SEARCH The number of results is indicated to the top NUMBER OF RECORDS FOUND as well as the heading used for the search The Records are displayed in their hierarchical and alphabetical order starting with collections through to items By default they are displayed in a summary fashion STANDARD only present the main categories and set out in red whether the document may be consulted on line For more information click on DETAIL in the display section to the upper right If you click on the Record title in blue and underlined the full Record will appear At this stage you may also sort your search results by LANGUAGES and or ESTABLISHMENT Zi Backoffice Eurindia Microsoft Internet Explorer Fichier Edition Affichage Favoris Outils Adresse El http f partner eurindia org result php v OK Liens Eurin
18. ply tick on it and validate The selected theme will automatically appear in the record You may select as many themes and sub themes as you like Always validate by clicking on the small blue arrow logo N B We will establish themes specific to the EURINDIA project However in order to extend your thematic selection to more general fields or ones that are naturally relevant we have selected a few themes and sub themes from the DEWEY classification from 000 to 900 3 naciatfico Larin ia Manadca Qe O a AO x grime e Imo B vez Opener surda KET fw che em O Recherche avanc e Eurindia Air er rs ree 092 g r rainen SATE GL e r2 i09 migon 2 acercar nae Lenguas et intu ANO 0613 NANO PUNO techeraqune ecioncat apphqu es Z wa arts Lewuc arts ot arta decaratts 7 gier dre che Irai on ge6oQraphes LEIA SAS Oe es de Merire 56 1 Mara re du commerce testis ertre inge ar Maurane DPL I Corogract s Luar garer tere h sar la Mba Pra ed reg h setie recta 000000000000 Vader la pM tian raras la Hr etre PERSONS You may search to ascertain whether the name of the person already exists in the database before creating it To do so type the first three letters of the name and VALIDATE All the names starting with or containing these letters will be displayed including common forms for these names if they have already been saved for other records 2 nactattica Lariadla Manada Q
19. r logo If a record is linked to a VIRTUAL LIBRARY this library s logo will also be displayed to the right of the preceding one and you may access this VIRTUAL LIBRARY by clicking on its logo 7 Partners Lists of institutions or establishments that conserve documentary fonds that are part of the EURINDIA project Wanadoo Fichier Edition Affichage Favoris Outils http f partner eurindia org organizations php menu recherche d connexion Archives d partementales d Ille et Vilaine Rennes France Archives d partementales de l H rault Montpellier France Archives d partementales de Loire Atlantique Nantes France Archives d partementales des Bouches du Rh ne Marseille France Archives G n rales du Royaume Rijksarchief Bruxelles Belgique Archives municipales Bagnols sur C ze France Archives nationales de France CARAN Centre Historique des Archives Nationales CHAN Paris France Arquivo Hist rico Ultramarino AHU Lisboa Portugal Asiatic Society of Bombay The Mumbai India Berkshire Record Office Reading United Kingdom BIBLIOGRAPHIE EURINDIA Biblioteca da Ajuda Lisboa Portugal Biblioteca Nacional Lisboa Portugal Biblioth que nationale de France Arsenal Paris France Biblioth que nationale de France Richelieu Paris France Biblioth que nationale de France Tolbiac Paris France Biblioth que priv e 001 Paca France Biblioth que Roya
20. reate a new link remember to indicate through the pull down menu to which Country the person belongs You may indicate in the role pull down menu whether this is a publication location The publication location will then appear in the Publication category before the publisher s name Common Form allows you to provide possible variations common form standard form Ex P kin Beijing ou Mumbai Bombay 2 Backoffice Eurindia Microsoft Internet Explorer http partner eurindia org Recherche documentaire Micros E x Fichier Edition Affichage Favoris Outils Adresse amp l http partner eurindia org component Form php id 2244 amp action GEOGNAME Marseille Saint Malo INDE Ahmadabad Cape Comareen Coromandel coast of Daman Durmapatam Island ter une notice fille Ajouter une notice soeur D placer Supprimer Notice Th mes Personnes lieux Si vous souhaitez cr er un nouveau lieu remplissez les 2 cases ci dessous Nouveau lieu Pays v Pour ajouter un lieu saisissez les premi res lettres puis cliquez ma A Choisir un pays Forme usuelle Aucun lieu associ cette notice valider O E Termin 4B Internet E l javascript geognamesChange d marrer Bote s 32 Rappels fa EDDWindev Should you make an entry error please follow the same process as the one described for PERSONS PERIODS Simply select and valid
21. rots d gishutan O Ledet des rnr Ted lt krat Tes E CO teua Gmeva O Pom MLD LE PAIRE G A corer forge Cerere de Dacurwwr an de Centre de Conearyation du Liwe rrer 1033 gt KK y OM re oke wt ewe saree PARA alegra ce NE kes Kea ee ee oe IK Dent I A n E K Amore de Sest ten Predena 1 Caesa Kd T das rr e Cole pue 1 e Aman Terre Ye mtm P o
22. rroga dan da ACA OND cur YET de PIE AA che LE et dus renews du la Papen Provence MITRE CE COM Caace 15200 ted tet 04 50 49 92 09 04 90 46 31 6 Yarn 04 90 Fas Q4 Q0 40 6 13 tn neo ong a 8 EAD Documentation You have direct access on line to the 2005 version of the EAD Encoded Archival Description tag dictionary that provides all the explanations required on tags used to describe records Dias LT Mam pie hha Prem XK chron B we parte sarda pte sad 4ead isternum gt Erered Acid tw newer Doacrigton Tnt que Daccdhe poat inanan Descendre Ces babies Vasa 3008 Swer N tm actan de BAD 1 0 par la groupe AFNOR CGA DST rer d cet pac CAD C de a Society of Amarican Acid dan gan aR do rw Ute par Mother Sommaire Pre rrr ditor xe de EAD Les wisst Les dirais BAD e T l charger le ches CAD rema Accam Principes d abentan de MAD Las HEL Les draws CAD 9 Alphabet This page provides a correspondence table for characters with complex diacritic signs to allow for an alphabetical classification of indexes and titles regardless of the alphabets used when creating the records Latin Arabic Greek Hebrew Syriac Hes d E ot m me da ME pry Eurindia 10 Propose a Theme If a theme or sub theme seems to be lacking or superfluous in the examples displayed when you enter the records you may suggest an addition or deletion The information will b
23. st fill out this profile Then go to the 4 My Preferences heading to indicate your choice of hierarchical description levels for documents or series of documents B To create a record With the EURINDIA database you may create as many records as you like within a hierarchy ranging from COLLECTION to ITEM and link them to EURINDIA themes These items will be preserved and referenced in your institution establishment and potentially also in one or more other partner institutions if you wish to inform EURINDIA users of other locations To create a notice you must have Completed the profile for your institution establishment see Point 3 of the manual Have selected your preferences in terms of hierarchical description levels for documents see Point 4 To create a record you must first exclusively create a FONDS or COLLECTION then based on one of these two levels enter therein the documents in their natural hierarchy according to the preferences selected see Point 4 Ex FONDS gt SERIES gt FOLDER gt ITEM You will therefore not need to recreate a new fonds or collection on future occasions but simply include new additional records Sub Record or Sister Records for the same fonds or collection Obviously each time the document type is different manuscript printed document photograph etc you must create a new fonds or collection for this type The record creation applies only to the fonds and doc
24. to search for images in your personal iconographic database and when you select them to include them directly in the Record Remember to click on Save after having selected the location for the relevant image Once saved the file associated with the record may be changed by clicking on the Submit button or deleted by clicking on Delete The ideal format for a single sheet is a height of 600 to 700 pixels The ideal format for a book registry or letter of two pages with greater width than height is 1000 pixels wide in a JPEG format The ideal format for letters or one page registries of greater height than width is the JPEG format with a recommended height of 1000 pixels An image that has been resized and re entered in the record without changing the name erases the preceding one The order of multiple images complete handwritten or printed works placed on line must be set out in numerals from 0001 to 000XX with a sufficient number of 0 s before in order to avoid sequences of the 1 10 100 2 20 200 3 30 type etc If necessary they may also be summarily yet clearly captioned with the title or name of the object represented as follows following their identifier set out in numerals 0000001 0000002 insert the name or caption before the period that precedes the file type Ex 0000001front JPG 0000002portrait JPG 0000003preface JPG Any other process will declassify all of the initial files and make
25. uments of the institution for which you connected to the database You may print all of the records All the records automatically include the logo of the institution to which they belong and those of the related region or country The institution s logo is entered at the time the PROFILE is initially completed see Point 3 Logos for Regions and Countries have been included by the site administrator as well as those of the Virtual Libraries to which you may potentially attach some of your records If this is the case your records as well as the logos for your institution and Region Country will also be identified with the logo of the selected virtual library To create your records simply follow the process set out in Point 5 Create a Record in this manual C You want to initiate a search on your institution establishment s existing records A search applies only to the records entered for the institution through which you connected to the database If you would like to search through all of the documents in the EURINDIA database connect to http data eurindia org Point 6 of the present manual Assists you in launching a search gt see Point 6 1 Guides you through your search results see Point 6 2 D You would like to change complete a record that has been created To change a record that has already been created you must search for the record to be changed Follow the instructions set out in
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