eform_operational user guide
Contents
1. version of the flow chart diagram architecture map flow Treatment must include information concerning interactivity visual sound and graphic elements the interface conception the interaction model the digital technologies and software to be used the studio work needed in order to complete the project and the key innovation aspects of the project compared to the existing For Slate Funding Slate Funding 24 stage this should comprise artistic material for EACH project of the slate sequentially in a single Word or Pdf document the synopsis of the project in English the note of artistic intent by the author director AND If Drama a full detailed synopsis or a treatment as well as information relating to narrative structure characters and visual approach If Creative documentary a treatment comprising a description of the subject the narrative structure the visual approach and the creative nature If Animation literary bible or treatment including the description of the subject the narrative structure the characters and the visual approach 2 Budget The template document can be found on the website htto ec europa eu culture media programme producer develop index_en htm The original signed version must be included in the application package sent by post The budget form for Slate Funding applications includes different buttons for each one of the projects max 6 the total estimated budget and the total estimated sources of fina2. ION WITH THE AGENCY Candidates will find all information relating to Call 25 2010 and 26 2010 for Development Support on the website of the Executive Agency http ec europa eu culture media programme producer develop index_en htm Information on latest developments will be provided on the same website We recommend that you consult it at regular intervals All queries relating to the preparation and submission of proposals should be addressed to the MEDIA Desk or Antennae of your country htto ec europa eu culture media programme overview who desks index_en htm For technical questions relating to the eForm please consult the MEDIA eForm User Guide which you can access via our website If after referring to this Guide you still have questions or technical problem please contact the EACEA External HelpDesk Phone 32 229 90705 Email eacea external helodesk ec europa eu These services are available from Monday to Friday from 09 30 to 12 30 and from 14 00 to 16 30 CET CEST Note that in case of submission problems the HelpDesk is contacted after 12 00 CET on the day of the deadline your application will under no circumstances be accepted due to the principle of equal treatment At the end of the selection procedure the results will be first announced on the website of the Executive Agency following the adoption of a formal decision by the European Commission Award Decision Selected proposals will be subject to a fina
3. ficial name should be used in all documents relating to this application In case you cannot enter the complete name of the organisation here insert an abbreviation Acronym Write the short name of the organisation The same short name should be used in all documents relating to this application If not applicable write N A Registered address Insert company s registered address as mentioned in the official trade register If mailing address is different please select the relative option at A 2 Please use Latin characters A 2 amp A 3 Please use Latin characters Contact person should give professional contact details not personal Title Please indicate the appropriate title e g Mr Ms Role in the organisation Please indicate the person s position in the organisation e g President Chief Executive Officer Managing Director etc Phone and fax numbers Please insert the full numbers including country and city area code example 32 0 2 2991111 As Telephone 2 please insert a mobile number of the contact person PART B ORGANISATION AND ACTIVITIES B 1 Structure Type of organisation Please choose between Profit and Non Profit type of company B 2 Aims and activities of the organisation Mandatory field but as details must be given at part D applicant may insert N A at both questions B 3 Other community grants Please provide information on community funding received for the past three years from MEDIA Progra
4. he evidence demonstrating the status of delegate producer and or major production company and or personal credit and 2 the evidence document of distribution Documents in the application package should correspond to the choices applicant made on the relevant fields of the eForm D 4 Track Record of the applicant company The maximum number of projects as track record of the applicant is twenty 20 Reference work as mentioned at D 2 could be included also in D 4 If text field Name and nationality of Co producers does not apply please insert N A ANNEXES In order to facilitate the evaluation of your project you must provide some annexes that are attached to the eForm 1 Detailed description of the project in Word or Pdf format For Single Project this should be the synopsis of the project in English the note of artistic intent by the author director and If Drama a treatment of at least 10 pages minimum one dialogue scene or a first draft preliminary script If Creative documentary a treatment of at least 2 pages comprising a description of the subject the narrative structure the visual approach and the creative nature If Animation literary bible or treatment including the description of the subject the narrative structure the characters and the visual approach For Interactive Work this should be the synopsis of the project in English the note of artistic intent by the author director a treatment and a preliminary
5. licant has to provide a document showing that the previous work s had been distributed internationally in the 5 years preceding the application The related documents are those referred into the application form Part D 2 If the reference work is a creative documentary then there are extra supporting evidence author s statement of intent press article etc Applicant has also to provide evidence demonstrating the status of delegate producer and or major production company and or on screen personal credit Where the previous work has been produced by a company other than the applicant company evidence of the position of the producer within the applicant company as Chief Executive or as shareholder individual person of the applicant company extract of company s registration memorandum of association or equivalent or fulltime employee standing as producer for at least twelve months proof of payments related to this period must be provided Application should include also 1 DVD copy of the previous work s 3 Rights acquisition No later than on the date of submission the applicant company must show that it holds the majority of the rights relating to the project for which support is being sought The following types of contracts will be accepted an option agreement concerning the transfer of rights between the author and the applicant company of an adequate duration to cover the whole development schedule and clearly setting ou
6. lowing documents see details in page 9 1 Detailed description of the project s 2 Estimated development budget sources of finance in Microsoft Excel format The application form can be downloaded from the Agency s website at the following address http ec europa eu culture media programme producer develop index_en htm Fields marked with symbol are mandatory to be filled in Please note that no other method of submission of an application will be accepted Applications submitted in any other way will be automatically rejected Make sure that you have officially submitted your electronic application form and that you have received a confirmation e mail For more information please read the eForm User Guide In case of a technical problem contact the HelpDesk before 29 November 2010 at 12 00 CET for the first deadline and before 11 April 2011 at 12 00 CEST for the second deadline If the HelpDesk is contacted after 12 00 CET CEST on the day of the deadline your application will under no circumstances be accepted due to the principle of equal treatment see page 12 for contact details When contacting the HelpDesk by e mail clearly describe the technical problem you are encountering It is advisable to attach a document with print screens to illustrate the problem Please also advise the Action Single Project Slate Funding Slate Funding 2 4 stage or Interactive Work you are applying under Il Application
7. mme Indicate the Programme Action e g MEDIA 2007 Development the grant agreement number e g 2008 0000 the beneficiary company and the project title If you have requested funding for the same project as the one for which you are filling in this application form from another Community Programme please make sure you fill in these fields by indicating the Programme concerned and the amount requested PART C DESCRIPTION OF THE PROJECT C 1 Information concerning the project Visual supporting material concerning the submitted project should be found on an internet address Please provide the relevant URL address and the password to access the web site if applicable C 3 Ownership of Rights If rights are assigned to the company in perpetuity the field To dd mm yyyy at the question Duration of ownership of rights or option may not be answered If submitted work is based on adaptation and there is no agreement covering the rights because work belongs to public domain please insert the same dates you already inserted regarding acquisition of rights on the submitted work PART D TECHNICAL CAPACITY D 1 Shareholding and main activity Column Main activity if legal person applies only in case one of the shareholders is another company Please precise the object of activities of this company If this does not apply insert N A D 2 Previous experience of the organisation Applicant may choose more than one field regarding 1 t
8. nce Please do not insert new lines into the template Please take sufficient time to prepare your budget You need to do this before starting to fill in the eForm All amounts must be given in euro Applicants from countries outside the euro zone must use the official EUR exchange rate accounting rate published by the Commission s Directorate General applicable at the beginning of the month of the application http ec europa eu budget inforeuro 3 APPLICATION PACKAGE After filling in and submitting the eForm you must print it out together with its attachments and send it to our services together with a number of annexes before the submission deadline 29 November 2010 or 11 April 2011 Please note that in case any of these annexes are missing your project could be considered as ineligible These documents are 1 A declaration of Honour dated and signed by the authorised signatory The document can be found on the website http ec europa eu culture media programme producer develop index_en htm 2 Documents concerning the reference work of the applicant evidence of major producer personal credit and distribution document and DVD When the application is for Single Project and Interactive Work then applicant has to provide a document showing that the previous work has been distributed during the period between 1 January 2008 and the date of submission When the application is for Slate Funding then app
9. ncial analysis in connection with which the Executive Agency may ask for additional information and if appropriate guarantees Selected applicants will subsequently receive a Grant Agreement for signature As far as non selected applicants are concerned a letter will be sent informing them of the decision taken by the European Commission and stating the reasons why their application was not selected No applications will be returned to applicants at the end of the selection procedure 12
10. on is Slate Funding Slate Funding 2 stage then choose between Slate Funding and Slate Funding 2 stage If Action is Interactive Work this field does not apply Phase Round Choose the appropriate deadline 29 11 2010 if you apply between 29 9 2010 and 29 11 2010 or 11 04 2011 if you apply between 30 11 2010 and 11 04 2011 Project title Insert the project title no longer than 300 characters If Slate Funding or Slate Funding 2 stage application then give the titles of all projects Project acronym In case this does not apply insert N A Language used to complete the form The application forms must be completed in one of the official languages of the European Union However for practical reasons and to speed up the assessment procedure it is recommended that applications be submitted in English PART A IDENTIFICATION OF THE APPLICANT AND OTHER ORGANISATIONS PARTICIPATING IN THE PROJECT Should there be any changes in the applicant s contact details at any moment during the selection procedure please communicate your new contact details immediately clearly indicating your application submission number to the following address EACEA P8 development ec europa eu A 1 Organisation Full name of the organisation Write the official name of the organisation as in the official trade register in your own language If characters used are different from Latin alphabet please answer the next question as well The same Of
11. package printed copy of the eForm and additional documents 1st deadline 29 November 2010 12 00 CET 2 4 deadline 11 April 2011 12 00 CEST The application package must include see details in page 10 i one printed copy of the eForm and its 2 attachments Detailed description of the project s Detailed development budget and sources of finance dated and signed by the authorised signatory ii all additional annexes that are not included in the eForm 1 A declaration of Honour dated and signed by the authorised signatory 2 Documents concerning the reference work of the applicant evidence of major producer personal credit and distribution document and DVD 3 Rights ownership 4 Letters of interest respective agreements optional 5 Only if applicable Evidence that the project supported by MEDIA Development is completed Certificate of participation in a MEDIA training activity clearly mentioning the title of the project which has been the subject of training ATTENTION your application will be considered complete only if all the above mentioned documents are sent by post by the deadline A how to apply document and a check list can be found on the website at http ec europa eu culture media programme producer develop index_en htm Failing to send in all documents may result in the rejection of your application on the basis of the eligibility criteria Before sending your application package please ensure that yo
12. t the conditions for exercising the option or a contract transferring the rights from the author to the applicant company The option agreement or transfer of rights contract can be replaced by 10 a unilateral declaration of the transfer of rights to the applicant company where the author is the producer a shareholder or an employee of the company a co production or co development agreement duly dated and signed by the parties and clearly showing that the applicant company holds the majority of the rights at the date of the application If the project is an adaptation of an existing work novel biography etc the applicant company must also show that it holds the majority of the rights relating to the rights of adaptation to this work with an option agreement or transfer of rights contract duly dated and signed 4 Letter of interest and or respective agreements for development support for the submitted project s Optional Applicant may send any letter s of interest for co development or co production any letter showing pre sales or possible distribution and or respective agreements 5 The following documents material Only if applicable Evidence that the project supported by MEDIA Development is completed in this case the DVD of the finished work Certificate of participation in a MEDIA training activity clearly mentioning the title of the project which has been the subject of training 11 4 COMMUNICAT
13. u have i submitted the electronic application form ii included all required Annexes iii signed the declaration on honour and the budget form How to send the application package The application package must be sent by registered mail or private courier postmarked no later than the closing dates of 29 11 2010 or 11 04 2011 to the following address Education Audiovisual and Culture Executive Agency EACEA Constantin Daskalakis BOUR 3 29 Avenue du Bourget 1 BE 1140 Brussels Belgium ENVELOPES SHOULD BE CLEARLY MARKED MEDIA 2007 Development Call for Proposals N 25 2010 Single Project animation drama or creative documentary Slate Funding Slate Funding 2nd stage or MEDIA 2007 Development Call for Proposals N 26 2010 Interactive Work Do not forget to mark on the envelope the submission number of your application received right after the electronic submission 2 APPLICATION FORM eForm COVER PAGE You must complete all fields in this first page before completing any other parts of the eForm Selections you make on this page dictate the appearance and behaviour of the rest of the eForm Action Choose the appropriate action corresponding to your project The application will automatically adapt all fields to your action Sub action If Action is Single Project then choose the appropriate genre for your project Animation Creative Documentary Drama If Acti
14. z S_S FAG EFNA cA Education and Culture DG u eForm Operational User Guide MEDIA 2007 2007 2013 SUPPORT FOR THE DEVELOPMENT OF e SINGLE PROJECT e SLATE FUNDING and SLATE FUNDING 2 STAGE e INTERACTIVE WORK 15 OCTOBER 2010 INTRODUCTION Disclaimer The following is intended as useful information for applicants It does not replace or overrule the criteria or any other conditions contained in the Guidelines This document provides practical guidance on how to complete and send the application file as well as information relevant to the application procedure that may be useful to applicants All parts of the application form must be filled in however this operational user guide provides information only for fields that need further clarification Before proceeding to completing and sending the application file please ensure that you have carefully read the Guidelines 1 HOW TO PREPARE THE APPLICATION DOCUMENTS FOR SUBMISSION Applications for development support by the MEDIA Programme may only be submitted through the eForm The online submission is considered to be the master copy However 1 paper copy must be sent by post together with additional annexes that are not attached to the eForm application package Electronic application form eF orm 1st deadline 29 November 2010 12 00 CET 2 deadline 11 April 2011 12 00 CEST Applicants have to fill in the electronic application form and attach the fol
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