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USER MANUAL - KIT Solutions Support Site

1. 4 Select a Data Source from the dropdown list 5 Enter a short description of the report in the Title field 6 Select the fields columns that you would like to add to your report from the ea LLL ra Indicates Required Field TODLERR Data Source Administrative Time y A Available Fields TFROM Administrative Time t fields to be exported Selected Fields Available Fields column by clicking on the field name and clicking the E enii on Add Field gt add field gt button to move it to the Selected Fields PP E column LE a HE a Note If you would like to include all fields within your report select the button iis Sel 7 Once all of your chosen columns are in the Selected Fields column you can put them in order of how they will be viewed in the report Click on the field name and then use the Move buttons to put your fields in order Next Button 8 Click the Next gt gt button E Select Fields as Back Next gt gt This is a screenshot displaying the Report Builder Edit Page Virginia User Manual 59 2009 KIT Solutions 10 11 12 13 14 15 16 17 Create your rule by selecting a field from the Available Fields column Select either AND Rule or OR Rule Select one of the expression buttons to create your rule ex Is equal to A dropdown box or an empty field will a
2. 2007 KIT Solutions O Terms Of Use Privacy Statement This is a screenshot displaying the KIT Support Site 2009 KIT Solutions
3. This is a screenshot displaying the Consumer Related Service Time Edit Page This is a partial screenshot 2009 KIT Solutions Editing CSB Staff Indirect Time Consumer Related Service Time After you enter your Indirect or Consumer Related Time the information will be saved in a similar table shown below assessment ia kogan eli ELL kepate Evaluation Capacty Knowedge Base Knowledge Base cin stration Transfer Tools Tools For For Support Log Of Off To edit an existing Indirect or Consumer Related Time entry arcata n Staft CSB Staff Indirect Service Time Consumer Related Time Change Password Data Export Calendar 1 From the Service Time screen select the staff member to which you would like Mi 1 A A Lt 1 Select a staff member from the drop down list 2 To add a new entry click the Add button in the left column 3 To view a previous entry to ed It Ti me entries to from the Staff Name d ro pd own list Ji f click the Select button next to the entry 4 To delete an entry click on the Delete button 5 To save a change click on the Save button 6 ee To cancel change click on the Cancel button 2 To edit a specific date click the L Edit Edit button to the right of the row la A a z O with the correct date Date Hours Category Strategy Program Description ua 08 20 2007 8 00 ea Environmental Trainin 3 Make any changes needed to the form Planning la 08 01 2007 4
4. The Edit Form contains the fields for entering and editing data The buttons for mea sat l Anendance Li Do Collection Lo ies Groun saving canceling deleting printing and in some cases adding and editing are sae J m o o available at the top right of the page See the Data Fields and Button section for additional f searen i details on the function of these buttons ARJA Al name of Group al Group Number e f you clicked the _ 1_ Add button to enter new information into a form the Paint Objective Edit Form data fields will be blank e When selecting the Select button to view existing data the Edit form Service Date EE data fields will display the data entered selected previously These fields may Service Location be modified if needed aie Service Population This is a partial screenshot displaying a blank Edit Form Virginia User Manual 13 2009 KIT Solutions Data Fields and Buttons In the Virginia KIT Prevention Service KPS there are several fields boxes and buttons that are used to collect and store data Type Preview Description Text Field pa aka Text Box fill in the blank Drop Down Menu Py aka Pull Down Menu select one inii a gt Radio Button Selected Not selected Check Boxes Selected T Not Selected First Name A yellow field and an asterisk denotes a required field 7 Denotes a Note with more information regarding the field y ABC Spell Check Ind
5. 2009 KIT Solutions CSB Staff Indirect Service Time The Administrative Time area is used to input hours of administrative tasks into the KIT Prevention Service To input administrative time entries use the following steps 10 11 Click Administration in the main menu Click CSB Staff Indirect Service Time from the submenu select the staff member to which you would like to add Indirect Time entries to from the Staff Name dropdown list Click Ll Add from the left toolbar Enter the date of the Indirect Time in the Date field as mm dd yyyy Enter the number of hours the Indirect Time took place in the Hours field Select a Category describing the Indirect Time from the dropdown list Note For a description of the Category selected click the Info button A new window will open displaying definitions If appropriate select a Strategy associated with this time from the dropdown list If appropriate select a Program associated with this time from the dropdown list Enter a Description of the Consumer Related Time in the appropriate field Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Virginia User Manual eee oe a iii Cn Se E A Knowledge Base pci stratio arte Tot Transfer Tools For For Support Log off Off Organization onsumer Related Time Change Password Data Export Events Calendar a staff member from the drop down list 2 T
6. Objective All Service Code All This is a screenshot displaying the Analysis Report Page 2009 KIT Solutions Service Reports The Service report section allows you to print out specific reports on services that have already been entered into the KPS Implementation Reports Knowledge Base Transfer Tools For Support Log Off 1 Click Reports from the main menu Monitor Analvsis Service Administrative NOMS Report Builder 2 Click Service from the submenu Report Selection Service FT 3 Select the report of interest from the Choose Category dropdown list ae 4 If applicable select a Fiscal Year or enter a Beginning and Ending Date as A a mm dd yyyy O ning oae e 5 Click the Show Report button to display the selected report District List 1 y 6 Anew window will open displaying the report a Taning Pre Sie Note For information on saving or printing this form see the Using the Report Viewer section 7 To close the open window click on the in the upper right hand corner Mon This is a screenshot displaying the Service Report Page Tips e f you have a pop up blocker on your computer hold the ctrl key down while selecting any button used to view the report e g Show Report PDF etc Virginia User Manual 56 2009 KIT Solutions Administrative Reports The Administrative Reports section has reports that can give a user some cumulative infor
7. C Achieved Spell Check Objective amp Delivery Steps This is a partial screenshot displaying the Objectives Edit Page 2009 KIT Solutions Editing Goals and Objectives 1 Click Planning from the main menu Click Goals Objectives from the submenu From the Listing page select the goal that you wish to edit by clicking the button a To edit an objective click the Add Edit or View Objectives button Add Edit or View Objectives from the Goals page b Click Search from the left toolbar to search for the objective you wish to edit 4 Once the desired goal or objective is displayed click the Edit button from the left toolbar 5 Make any changes needed to the form 6 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Deleting Goals and Objectives 1 Click Planning from the main menu Click Goals Objectives from the submenu From the Listing page select the goal that you wish to delete by clicking the Select Select button a To delete an objective click the Add Edit or View Objectives button Add Edit or View Objectives from the Goals page b Click Search from the left toolbar to search for the objective you wish to delete Once the desired goal or objective is displayed click the Delete button from the left toolbar A message appears asking Are you sure If you would like to continue wi
8. Er er rl o ME This is a sample screenshot displaying the Or Select a Filter option selected Virginia User Manual 11 2009 KIT Solutions Advanced Search 4 The three search filters are used in the following method a The first search filter will display the search categories to select from O Selec Search Filters b The second search filter allows you to select how you would like to filter the search results Program Name Choose From Bes unfy Youth Council o c The third search filter is the search criteria i e 10 23 08 as a date of service Advanced Search Click on any column heading to sort 5 Once you have clicked the Choose From All Choose From All radio button o or used the Or Select a Filter Or Select a Filter option you will see a list of data Click the Select button next to the line of data that represents the choose From wf Best County Youth Council data to be viewed or edited 6 After you click the Select button you will be taken to the Edit Form A A This page will be in Edit mode Make any changes needed to the form if a CLCarinte a Middle School Active Innovative Yes applicable Click the L3u Save button to save those changes laa O Communty Conter Je _Inovatne ves Virginia User Manual 12 2009 KIT Solutions Data Collection Forms Participant Sinale Recurrina Multiple classroom Indirect Time Consumer Related Time Edit Forms a NES T
9. School Health Advisory Board and the Greater Alleghany Highlands School Health Consortium This is a sample screenshot displaying the Transfer Programs Page Transfer Goals Transfer Objectives Transfer Programs Transfer Groups ni Staff Prevention Planning Coalition 4 Select Transfer or Don t Transfer from the Set All Programs To field 5 To indicate that all programs need transferred click the L Set All On This Page Set all on this page button 6 To indicate that only selected programs need transferred select the box next to Save Button Set All On This Page Transfer v Set All On This Page the individual program in the list geped araar coordinate prevention activities for Alleghany County Town of Clifton T Click Save from the left toolbar Prevention Planning Coalition Forge and the City of Covington CAPP Community Alternatives to Positive Note To exit this screen without saving any of the changes you have made click Cancel a png ed ae ape chool nea vi isory DOaraj an the Greater Alleghany Highlands School Health Consortium This is a sample screenshot displaying the Transfer Programs Page Note Once programs are transferred they will be grayed out and you will not be able to edit them from the Transfer page Tips e Only Model programs can be transferred If you had local programs registered last fiscal year you will have to reenter th
10. COMMUNITY Objective All Service Code Al This is a screenshot displaying the Analysis Report Page e f you have a pop up blocker on your computer hold the ctrl key down while selecting any button used to view the report e g Show Report PDF etc Virginia User Manual 54 2009 KIT Solutions The remaining instructions are optional and you can click the Show Report button at any time after you have followed instructions 1 through 4 to get the Monitor Analysis report g y To restrict the Federal Category for this report select the federal category of interest from the dropdown list To restrict the Target Population for this report select the population of interest from the dropdown list To restrict the Location for this report select the county of interest from the dropdown list To restrict the Objective for this report select the objective of interest from the dropdown list To restrict the Service Code for this report select the service code of interest from the dropdown list Virginia User Manual Monitor Analysis Service Administrative NOMS Report Builder A Show Report Button Show Report eport TOOLERR Single Events Recurring Events Multiple Classroom Events Fiscal Year A Beginning Date mm dd yyyy Ending Date imm dd yyyy h Federal Category All x LEARNING ay Target Population All ly Location All P COMMUNITY
11. First Name Last Name 4 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Work Phone Email This is a sample screenshot displaying the Organization Information Edit Page This is a partial screenshot Virginia User Manual 80 2009 KIT Solutions Staff Information The Staff Information page enables the organization to track staff members hours In order to track staff hours as they relate to specific events the staff members must be set up in this module prior to entering event data Implementation Knowledge Base Administration Transfer Tools For Support Log Off A staff member MUST be entered if he she will OrganizatianiSta B od e melConsumer Related Time Change Password Data Export Events Calendar 1 Need access to the database Data Entry pa o 2 A B j j j TOOLERR Advanced Search Click on any column heading to sort e performing a prevention service l 1 Click Administration in the menu Click Staff from the submenu aeaa a A a ee Click Add from the left toolbar E d iii eee Account Administrator Admin This is a sample screenshot displaying the Staff Listing Page 4 Enter the staff member s Login Information a The User ID will be the login name used by the staff member This may be anything that you choose Choosing a User ID and Password scheme will simplify administration For examp
12. Click Add from the left toolbar 4 Enter the name of the coalition in the Coalition Name field 5 Select the relationship between the coalition and provider in the Relationship to CSB dropdown list 6 Select the Status of the organization from the dropdown list a Active currently in use can be viewed in other screens b Inactive no longer in use will not appear on other screens or reports 7 Select the location of the coalition from the Service Location field by checking the appropriate box 8 Type the function of the coalition in the Coalition Goal Mission Statement field 9 lf desired enter the Contact Information for the coalition which includes the First and Last Name Address City State Zip Code Phone number Fax number and Email Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel 10 Virginia User Manual Implementation Capacity Knowledge Base Transfer Tools For Support Log Off la ition Oro ni ion a itinn Mamho iti oalition Group Add Button Coalition Meetinas Prevention Related Training Click on any column heading to sort Eoo This is a sample screenshot displaying the Coalition Organization Listing Page Implementation Capacity Knowledge Base Transfer Tools For Support Log Off Coalition Organization Coalition Member Coalition Group Coalition Meetinas Prevention Related Train
13. Click Save from the left toolbar JAAA yaar EXPTE Note To exit this screen without saving any of the changes you have made click Cancel Active Status FirstName LastName Oooo IO o O Sada O oo j This is a sample screenshot displaying the Transfer Staff Page Note Once staff are transferred they will be grayed out and you will not be able to edit them from the Transfer page Virginia User Manual 95 2009 KIT Solutions KIT SUPPORT On the Support Site you will find information about how to contact Support an online version of this manual and frequently asked questions 1 To reach the KIT Solutions Support Site click KIT Support from the main menu 2 Click KIT Support from the submenu A new window will open displaying the Support Site 3 To submit a problem question or suggestion for improvement to KIT Solutions Customer Support team click the Contact Support link a Fill in the appropriate fields b Click the Submit button Your request will be sent to the KIT Solutions Customer Support team and DMHMRSAS 4 To find this manual in an online version click the Manual link A new window will open displaying the various documents pertinent to the VA KPS 5 Tosee a list of new features improvements or announcements for the KIT Prevention Service click the What s New link 6 To view a list of helpful documents click the Library link Virginia User Manual Assessment Prog
14. Click Coalition Meetings from the submenu 3 From the Listing page select the meeting date that you wish to edit by clicking the Select button 4 The meeting will appear in the edit mode 5 Make any changes needed to the form 6 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Deleting a Coalition Meeting 1 Click Capacity from the main menu 2 Click Coalition Meetings from the submenu 3 From the Listing page select the meeting date that you wish to delete by clicking the Select button 4 The meeting will appear in the edit mode Click the L 8 Delete button from the left toolbar 6 A message appears asking Are you sure If you would like to continue with the deletion click the OK button Note To cancel the deletion click the Cancel button Virginia User Manual 73 el AU PRA Reports evatuaton Capacity Knowledge Base Eronledge Base Aamimtaton Transfer Tools For Support Log Off Coalition Organization Coalition Member Coalition Group Coalition Meetinas Prevention Related Training Select Button located in the left hand column To view or edit a previously created meeting click the Select ME E T Driver Coalition 4 20 2007 Print This is a sample screenshot displaying the Coalition Meeting Listing Page assessment amen aaa animes Repos Evaluation Capacity Knowledg
15. NOMS Report Builder 1 Click Reports from the main menu dc A 2 Click NOMS from the submenu PEC Reportto view y 3 Select the report of interest from the Report to view dropdown list A caer Rene ec i A Show Report Report 4 Click the Show Report button to display the selected report on 5 Anew window will open displaying the report Print Show Report Button Note For information on saving or printing this form see the Using the Report Viewer section ANE 6 To close the open window click on the in the upper right hand corner A This is a screenshot displaying the NOMS Reports Page Tips e f you have a pop up blocker on your computer hold the ctrl key down while selecting any button used to view the report e g Show Report PDF etc Virginia User Manual 58 2009 KIT Solutions Report Builder The Report Builder section allows you to create and customize a report ilder Implementation Reports Evatuaton capaciy Knowledge Base Transfer Tools For Support 1 Click Reports from the main menu ee 2 Click Report Builder from the submenu 3 Click Add from the left toolbar LEARNING Ye Agi o COMMUNITY This is a screenshot displaying the Report Builder Listing Page assessment anning e el Macs Reports Evaluation capacity Knowledge Base Transfer Tools For Support Log Off Monitor Analysis Service Administrative NOMS Report Builder
16. Save from the left toolbar e MEPE 7 mw Note To exit this screen without saving any of the changes you have made click Cancel This Is a sample screenshot alsplaying the Coalition Member Listing Page Deleting Coalition Member Information PR a a a Coalition Organization Coalition Member Coalition Group Coalition Meetinas Technical Training 1 Click Capacity from the main menu 2 Click Coalition Member from the submenu eve a 3 From the Listing page select the member that you wish to delete by clicking the o he Business tab to identify coalition partnership members Pa An 4 The member will appear in the edit mode Click the LBelete_ Delete button from the left toolbar S lL 6 A message appears asking Are you sure If you would like to continue with a the deletion click the OK button This is a sample screenshot displaying the Coalition Member Edit Page This is a partial Note To cancel the deletion click the Cancel button screenshot Tips e You will not be able to delete a coalition member if the member is associated with a coalition group meeting or Technical Training In these instances mark the member as Inactive Virginia User Manual 68 2009 KIT Solutions Entering a Coalition Group Coalition Group is a group of all Coalition members that will be attending a specific Coalition meeting This module is used for attendance purposes for the C
17. Select the Name of Group from the dropdown list Service Description 14 Select the Synar from the dropdown list 15 Type in the details pertaining to this event in the Service Description field KIT Prevention Service VA 16 Click Save from the left toolbar powered by KIT Solutions LLC Note To exit this screen without saving any of the changes you have made click Cancel Spell Check This is a partial screenshot displaying the Single Service Edit Page After saving the Staff Service Hours screen automatically opens Note For detailed information on entering Staff Service Hours see Entering Staff Service Time Virginia User Manual 44 2009 KIT Solutions Entering Recurring Services The Recurring Service allows you to enter a service that is delivered more than one time to the same set of participants 1 Click Implementation from the main menu 2 Click Recurring from the submenu 3 Click Ll Add from the left toolbar 4 Select the program used in the event from the Program dropdown list a The Program Description will automatically be filled in for you 5 Select the Name of Group from the dropdown list 6 Select the Activity from the dropdown list 7 Select the appropriate Objective from the dropdown list a The Objective Description will fill in automatically for you 8 Enter the date of the service in the Service Date field as mm dd yyyy 9 Select a Service Location from the drop
18. Substance Abuse Services DMHMRSAS Login to get started Server Maintenance j This is the Virginia LIVE Version Normal Maintenance Log Into VA Prevention Click here to go to the DEMO TRAINING Version on Sunday 1 18 2009 10PM to 4AM EST To Enter Data for the new 2008 2009 FY Click here L Server Maintenance Type in the User ID Password and Provider ID supplied to you by your shale LS Normal Maintenance on Sunday 2 15 2009 10PM to 4AM administrator and click the Login button Password DOSS EST Note Before logging in you will be able to choose which planning year you would like to work in Organization ID i Server Maintenance Normal Maintenance on Sunday 3 15 2009 10PM to 4AM se Low bandwidth dial up Version C Forgot your login Click Here or contact the Service Admin site New users may want to visit the Support Site Login Button KIT Prevention Service VA powered by KIT Solutions Inc Support Tips e The User IDs are NOT case sensitive e Passwords ARE case sensitive e lfyou make a mistake entering the login information use the Reset button to delete what was entered Virginia User Manual 17 2009 KIT Solutions Forgot Your Login server Maintenance Normal Maintenance User ID bo on Sunday 4 19 2009 10PM to 4AM EST Password Server Maintenance 1 1 Normal Maintenance Forgot your login link on Sunday 5 17 2009 10PMto 4AM y If you are unable
19. enter a more mois vent Description that can be viewed from the Home page 3 click on the date on the event calendar 4 i P P f on the Save button To Delete an event click on the Delete button 6 f there is a website associated with the event you may enter it in the Event URL cama CAPTA T3 Deiet an seni cick on te Desie Dion p field sasave Event Title go carden a OA 22222222 7 Select the Event Date from the Calendar by clicking on the day s the event is to A maaja take place a If more than one day was selected for the event each day selected will Prim Event URL website display Fwy Event Date click each day to add this ev ae red ee b Click the link entitled Remove to remove one of the dates Ag amp cree woe 8 Click Save from the left toolbar COMMUNITY Note To exit this screen without saving any of the changes you have made click Cancel This is a screenshot displaying the Events Calendar Edit Page Tips e Events entered by the state can be viewed by all users Events entered at the county level can only be viewed by the county entering the information and their providers Events entered at the provider level can only be viewed by the provider Virginia User Manual 89 2009 KIT Solutions Editing Events las Organization Staff CSB Staff Indirect Service Time Consumer Related o E Password Data Export qa Calendar 1 Click Administrative from the main menu Calendar Events 2 Cl
20. 00 Sevenin Environmental Training Sa Planning Click Save from the left toolbar 06 01 2007 4 00 po Environmental Training Note To exit this screen without saving any of the changes you have made click Cancel This is a sample screenshot displaying the Consumer Related Service Time Edit Page assessment ne ato E bb act popoi Evaluation Capacty Knowedge Base Knowledge Base mins tration Transfer Tools Tools For For Support Log Of Off Staff CSB Staff Indirect Service Time Consumer Related Time Chanae Password Data Export qa Calendar Deleting CSB Staff Indirect Time Consumer Related Service Time 1 From the Service Time screen select the staff member to which you would like to delete Time entries to from the Staff Name dropdown list 1 Select a staff member from the drop down list 2 To add a new entry click the Add button in the left column 3 To view a previous entry click the Select button next to the entry 4 To delete an entry click on the Delete button 5 To save a change click on the Save button 6 To cancel change click on the Cancel button bettie ny SSS 2 To delete a specific date click the Delete button to the right of the row pee n C m Date Hours Category Strategy Program Description with the correct date 08 20 2007 8 00 ns Environmental Training 3 A message appears asking Are you sure If you would like to continue with Sala 08 01 2007 4 00 Pr
21. Form _EditiView Group 2 Once the desired event is displayed click the Copy Service E i Prip oa Pemoaraphics button This will begin a new record The only field that must be filled in is the es Se eee Service Date field Any other information may be edited to suit this new service i a activity Objective specific signs edia camaign including highway and site specific signage warnin Make any changes needed to the form i of the risks str apor cir tag Click Save from the left toolbar This is a sample screenshot displaying the Single Service Edit Page This is a partial screenshot Note To exit this screen without saving any of the changes you have made click Cancel Tips e The Copy Service feature is only available for Single Services Virginia User Manual 52 2009 KIT Solutions Editing an Event 1 From the Service Listing page select a service activity that you wish to edit by clicking the Select Select button Once the desired event is displayed click the Edit Edit button from the left toolbar Make any changes needed to the form Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Deleting an Event 1 From the Service Listing page select a service activity that you wish to delete by clicking the lSalect Select button Once the desired event is displayed click the Delete button from the left toolba
22. Page 91 2009 KIT Solutions Transfer Objectives This module allows the user to transfer objectives from last fiscal year to this fiscal year Transfer Goals Transfer Objectives Transfer Programs Transfer Groups nl Staff Edit Button KIT KIT Support Log Off 1 Click Transfer Tools from the menu 2 Click Transfer Objectives from the submenu 3 Click the Edit button from the left toolbar Parents participating in the home based Nurturing Program will increase their knowledge of positive parenting skills by 10 as measured on pre and post tests by December 31 2007 Students participating in the Steps to Respect program will decrease aggressive bullying behaviors in the school setting by 10 as indicated by teacher reports and office referrals by the end of the school year 2007 This is a sample screenshot displaying the Transfer Objectives Page Transfer Goals Transfer Objectives Transfer Programs Transfer Groups con ES Staff 4 Select Transfer or Don t Transfer from the Set All Objectives To field Ml Objectives Transfer Tool 5 To indicate that all objectives need transferred click the i Set All On This Page Set all on this page button 6 To indicate that only selected objectives need transferred select the box next to the individual objective in the list JESCHPUO La Parents participating in the home based Nurturing Program ave will increase their knowledge of p
23. User Manual ll implementation Reports evatuation capacity Knowledge Base Administration Transfer Tools KIT Support Log on Transf 5 Transfer Groups Transfer Staff Edit Button Description By December 31 2007 INCREASE disciplinary techniques that include clear limit setting and consistent rewards for positive behavior as well as consistent parenting skills im parents families from 30 to 40 By 2007 INCREASE knowledge regarding a iated with substance abuse use and negative attitudes toward substances and substance use belief that ATOD will physical harm in elementary school students from 15 to 25 This is a sample screenshot displaying the Transfer Groups Page Assessment IS Brogan inpiemeniation Reports Evaluation Capacity Knomedge Base Knowledge Base Raminitration Tans Tra Transfer Goals Transfer Objectives Transfer Programs Transfer Groups Transfer Staff Description By December 31 2007 INCREASE disciplinary techniques that include clear limit setting and consistent rewards for positive behavior as well as consistent parenting skills in parents families from 30 to 40 By June 30 2007 INCREASE knowledge regarding risks associated with substance abuse use and negative attitudes toward substances and substance use belief that ATOD will cause physical harm in elementary school students from 15 This is a sample screenshot displaying the Transfer Groups
24. are case sensitive Virginia User Manual LEARNING Figik COMMUNITY User ID Sa Password General Information x Status FIE First Name Last Name Title Second Language i EE Dem ograp hic Information Enter the birth date or choose an age range and a birth date will be generated Date Hired Birth Date or Age Range v Gender Race Ethnicity This is a partial screenshot displaying the Staff Information Edit Page Education Information Education Field Of Study Additional Pm CPP Certifications Licensures Certification O Check if Yes Contact Information Work Phone Enter only gece sce aries Work Address City State Zip Code Home Phone 82 KIT Prevention Service VA powered by KIT Solutions LLC This is a partial screenshot displaying the Staff Information Edit Page 2009 KIT Solutions Modifying Staff Permissions Once you have saved the new staff entry click the Permission button to set the staff member s permissions the following screen will appear You can tailor a specific user s access level to areas of the KIT Prevention Service The permissions are defaulted to a normal access level for a particular user but anyone that has access to the Staff area can modify access levels for any user on the system The different levels of access can be set as follows No Permission No access to a particular module Read Only Staff can o
25. main menu 2 Click Coalition Member from the submenu A click the Add 3 Click Add from the left toolbar amen Search Cli on any cola heading to sor 4 There are three types of members that can be registered in the Home e A eee ee Coalition Partnership Member module BULL AEEA or SEL aaa IO II Select the type of member you wish to register by clicking on the appropriate tab This is a sample screenshot displaying the Coalition Member Listing Page ac ty Knowledge Base Krone Bane Aammstton Trans Tol Transfer Tools For For Suppor Log OF Off 3 Technical Training e DE m E Coalition Organization Coaliti Member Type Tabs TOOLERR Indicates Required Field AIDA Business Staff Save Warning When switching tabs entered information will be lost 5 There are three types of members that can be registered in the Coalition Partnership Member module FUTIS AELA or BELLA Select the type of member you wish to register by clicking on the appropriate tab If you would like to copy over a pre existing member click here E alla General Information Coalition Name Please Select e Category This is a sample screenshot displaying the Coalition Member Edit Page This is a partial screenshot Tips e lfa member is part of two or more different coalitions you must enter the member separately for each coalition e fa staff member is a member of a coalition you must register t
26. mew report from the National Institute on Alcohol Abuse and Alocholism Disney to Market Ratatouille Wine Walt Disney o plans to sell a Ratatouille wine as part of its merketing plan for its new feature animated film staring a gourmet rat Moderate Drinkers Feel Healthier Survey Finds Past resesrch has shown that moderate alooho l use promotes coronary health and a new study finds that moderate drinkers also feel better about their personal health than abstsine s light drinkers or heavy This is a sample screenshot displaying the Home Page This is a partial screenshot Event Calendar Popup Posted By DMHMRSAS CSB July 2007 This is a sample screenshot displaying the Calendar This is a partial screenshot 20 2009 KIT Solutions ASSESSMENT The Assessment portion of the Virginia KIT Prevention Service KPS is used to evaluate the risk and protective factors that should be targeted based upon the needs of the community Choosing the Targeted Factors From your community needs assessment you will be able to gauge the risk and protective factors that your prevention programs should be targeting The Virginia KIT Prevention Service KPS has an option under Assessment where you can choose the risk and protective factors for the year 1 Click Assessment from the main menu 2 Click Choose Targeted Factors from the submenu 3 Click Add from the left toolbar Virginia User Manual Assessment Impl
27. on entering Multiple classroom demographics see Entering Group Details Virginia User Manual 50 2009 KIT Solutions Entering Staff Service Time Staff service time that can be tied to a particular prevention service and a particular number of participants is entered from the Activity screen This time is in the form of direct hours time actually performing the service as well as consumer related service hours time spent planning traveling and evaluating this service Follow the diagrams and instructions below to record the staff service time Note If you receive the error indicating that you have activities with no staff time see Warning You Have Previous Activities With No Staff Time Implementation Knowledge Base Transfer Tools For Support Log Off 1 Once you have saved the information for the activity the Staff Time page will Data Collection Forme Particivant sinalelRecu Pat e to Canina Button Eeteen open a E 2 To record Direct Service hrs and Consumer Related Service hrs find the m Enter the number of Direct Service hours and or Indirect Serice hours for e Y who participated in this senice actvity name of the staff member you would like add hours to and click the ras Edit button to the far right of the staff member s name Gala tee Update Button 3 Enter the staff member s Direct Service hrs and Consumer Related Service SiafName Direct Sencefns Consumer Relate hrs in the appro
28. saving your attendees the number of attendees will be shown on the screen Number of Training doo Ed Virginia User Manual Manage Training Attendees pop up 2009 KIT Solutions Editing Technical Training 1 Click Capacity from the main menu 2 Click Prevention Related Training from the submenu 3 From the Listing page select the training that you wish to edit by clicking the Select button 4 The training will appear in the edit mode 5 Make any changes needed to the form 6 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Deleting a Technical Training 1 Click Capacity from the main menu 2 Click Prevention Related Training from the submenu 3 From the Listing page select the training that you wish to delete by clicking the Select button 4 The training will appear in the edit mode Click the L 8 Delete button from the left toolbar 6 A message appears asking Are you sure If you would like to continue with the deletion click the OK button Note To cancel the deletion click the Cancel button Virginia User Manual Implementation Reports evatuaon capac Knowledge Base Transfer Tools For Support Log Off Coalition Organization Coalition Member Coalition Group Coalition Meetinas Prevention Related Training 7 12 2007 FY08 Ea caca Training i FAR E ATA ar Ree This is a sa
29. strategies from the list click on the strategy in the box below the dropdown list and then click the arrow pointing up to return it to the Choose Federal Strategies list Select the appropriate funds from the Choose Funds dropdown list You can select multiple entries for the Funds Note The selected funds will appear in the box below the dropdown list a Toremove one of the funds from the list click on the fund in the box below the dropdown list and then click the arrow pointing up to return it to the Choose Funds list Select the domain from the Choose Domain dropdown list You can select multiple entries for the Domain Note The selected domains will appear in the box below the dropdown list a Toremove one of the domains from the list click on the domain in the box below the dropdown list and then click the arrow pointing up to return it to the Choose Domain list Select the Program Type Universal Indicated Selective or Environmental from the dropdown list If desired type in the Required Sessions required number of sessions lf desired type in the Required Hours required number of hours Select the Objectives from the dropdown list You may select multiple entries for the Objective Note The selected objectives will appear in the box below the dropdown list a To remove one of the objectives from the list click on the objective in the box below the dropdown list and then click the arrow pointi
30. the Program Listing Page Program Implementation Knowledge Base Transfer Tools For Support Log Off pant Program Group Info Activity Registration Participan If using a Model Effective or Promising program as identified by SAMHSA click on the Evidence Based tab If using any other type of program click on the Local sees Innovative Other tab Note A description of each evidence based program can be viewed by 1 selecting the Evidence Based tab 2 selecting Program Type 3 Re en ee aee a AA AAA AA Apply Button indices Required Fil Non Model Science Evidence Based awalA tal Science Based v Apply Description LEARNING se DO O O O AR Situs This is a partial screenshot displaying the Program Edit Page 2009 KIT Solutions 9 Select the appropriate federal strategy from the Choose Federal Strategies dropdown list You can select multiple entries for the Federal Strategies Note The selected strategies will appear in the box below the dropdown list a Toremove one of the strategies from the list click on the strategy in the box below the dropdown list and then click the arrow pointing up to return ca it to the Choose Federal Strategies list Dal fl see El 10 Select the appropriate funds from the Choose Funds dropdown list You can A escsption select multiple entries for the Funds ye A O Non Model Y Science Evidence Based Note The selected fun
31. to collect and analyze data Also additional features have been added onto the MDS standard that will allow greater flexibility and customization for your state as well as easily incorporating science based or evidence based programs into the KIT prevention system A summary list of MDS Codes is available online in your support website The software is designed to use a Needs Assessment to choose targeted risk and protective factors base goals and objectives on these risk and protective factors track prevention activities aimed at accomplishing the goals and objectives and evaluate the progress of the goals and the outcomes success of the programs In addition the KIT Prevention Service facilitates information sharing and tracking meeting results between the Prevention Partners and Coordinating agencies Virginia User Manual 5 2009 KIT Solutions TIPS FOR USING THE SERVICE EFFECTIVELY The Virginia KIT Prevention Service KPS is set up in such a fashion that moving from Left to Right on the menu is the best approach to using the Virginia KIT Prevention Service KPS Start at Assessment filling in all the information for that area before moving on to the Planning section Continuing in this manner will ensure that all of the sections of the KIT Prevention Service have enough information to function correctly If all of the different portions are not completed some modules will not work correctly Recommended Computer Settings Screen Resol
32. up blocker on your computer hold the ctrl key down while selecting any button used to view the report e g Show Report PDF etc Virginia User Manual 78 2009 KIT Solutions Web Sources The Web Sources area of the Knowledge Base section allows users and prevention workers to have a wealth of prevention links organized by the type of organization agency or topic they represent A oe ot oe SS a Click Knowledge Base in the menu Click Web Sources from the submenu Select a category from the Choose Category dropdown list Browse the Web Source List for the web site you would like to visit select the Web Source you are interested in to highlight it Click on the link to the Web Site located underneath the Web Source List box A new window will open displaying the web site you chose To close the new web site window click on the in the upper right hand corner Tips assessment anand adie E ell ac Al Evaluation Capacty Knowledge Base Expert Help Library Web Sources Transfer Tools For Support Log Off Choose a category from the drop down menu then click on the desired web source To suggest sites to be added go to Contact Support in the DER Support module Note When working in this module after 20 minutes user will be timed out and must log back in Choose Category Organizations y Web Source List Centers for the Application of Prevention Technology CAPT A Communi
33. A The types include Effective Produce a consistent positive pattern of results Model Well implemented and well evaluated and Promising Demonstrate positive outcomes in preventing substance abuse MN En sd D gt Click Program from the main menu Click Program from the submenu Click Add from the left toolbar Select Science Evidence Based as your program type located to the left of the Add Edit or View Groups Activitys button Select the type of program you want to add Effective Model or Promising Approach from the Science Based dropdown list A list of programs will appear in the next dropdown list Select the Program from the second dropdown list Click on the APPLY Apply button a The Program Name and Description will be automatically filled in for you The Status is defaulted to Active a Active currently in use can be viewed in other screens b Inactive no longer in use will not appear on other screens or reports Virginia User Manual 29 rogram Implementation Knowledge Base Transfer Tools For Support Log Off s naniatsatiaa lp artici pant o add a new program click the Add button located in the left hand column To view or edit a previously created program click on the name of 4 the program Click on any column heading to sort Ae Y sas alla LEARNING This is a sample screenshot displaying
34. Button Filter where Add Filters This is a Partial screenshot displaying the Report Builder Edit Page SELECT DISTINCT FullName Organization D Provider FROM Administrative Time Step 3 Select sorting order Available Fields FullName OrganizationID Provider Reported Category Reported Notes Reported Units hrs Reported Date date format Reported Date string format Add Field gt Selected Fields Finish Button This is a partial screenshot displaying the Report Builder Edit Page 2009 KIT Solutions Tips e You can only select one field at a time e You will only be able to filter a small amount of fields at a time e f your report does not appear after selecting the Finish button hold the control key down while selecting the Finish button Virginia User Manual 61 2009 KIT Solutions CAPACITY The Capacity module allows the organization to enter their partnerships coalitions keep track of coalition and or staff meetings and keep track of any training and or technical assistance that is provided to the organization Registering a Coalition Organization This feature is where an Organization can register its coalition Before any members can be added to the Coalition the Organization must first register its Coalition Click Capacity from the main menu Click Coalition Organization from the submenu 2 3
35. Commonwealth of Virginia Department of Mental Health Mental Retardation Substance Abuse Services a oy Ea FLA ft at a E o Toe A a E E USER MANUAL VERSION 1 6 January 2009 KIT Solutions LLC 5700 Corporate Dr Suite 530 Pittsburgh PA 15237 Ph 804 786 0918 VAsupport kitsolutions net TABLE OF CONTENTS aloe A e O O E nue vaca E nd dacsieuatabawurae Abts otau cle Auealei tee acteni tal tuseeetnat eas cale atita seni Miduueniune ds Alpini atetausal A ieateals 5 MUS ORO SIIG TS SENCE E e 6 Recommended Comper Sening aisr Lateda saute atta ag ci anil scat oid ens a tates ani ta ond eat as cia ani races cael dice tinted cis 6 SE A a NE rg eR tr een Oe ER ORC re Ogee eee en 7 Mentiras ainda iaa 8 BANANO PAGO oe o OA 9 HSIN A A RS 10 Advanced Sean AS ee eee 11 E no o 13 Dala Fields IBIS o ra ea 14 AA oo P Po en oo oo 15 PCIGIIOMGN A ctl FO BURON Seibo ida ose 16 MOGI cai 17 FEOF COE QU Maa 18 oa o A E 18 SA A a OR te aM en nN eR a oe ee 19 FHM UNG accent tte cc tena cease baa diene uct OS 20 PAS SS SINGIN stern ste cacascauens tasetasaneamenant ctaseteccccnecctatnte dit metase tec eanast cecauasanegncstiieaaceuictonod efesasasesinsntdcaceaeceaicnacts tesceaveacracht Cauteratage cart otacasmsenansceeuattsemeannteecaeasanaieae eeeaet deen eine 21 Enoosmd the Targeted Racial oe ee eee 21 EIA EMG Targeted Faclo S fess stcaiicitesicars a A E E a sats witase sceanSsssicesiuncaiasaataeataan
36. I Y eevee ase veh a esos PO E O in So Dade eee anode cea o An indeed A S 62 REGISTE MING a Coalition ORGANIZATION fais sass catty tecsliteeaiiey cee dusin a o o nail eL e 62 EONO C OANT Organization MO MANO sacs nario oo i 63 Deleting Coalo Organization IMM A oaakonvantehgcin ney haeweanee 63 Redstenng a Coalition MED E a E A E 64 HAVAJA GOOM o y a err emcee eee aren 65 Business Coalition MAD e O ere 66 Stali Coalition Mende unan alaridos 67 Editing COANN Memper MOMO euribor dt ota c laa uraodes 68 Delenng COMME O o 68 Eneida A ee a Oe ee ee ee ee een eee 69 eolica E E E cost saete ecee cide ce tcaatet enemas 70 Desting Coalition Group nice AAgte 116 4 pameeeememeertete te eee mr meters Pinner ete nf vere er Marrs NT EE RPS nS OE NE ee ee eRe ee O 70 C alition WS TINGS esc tacita 71 Ae o APA uE a a A taadasateaeateetlaateteasaiud taanaeataeactatensniets 73 Delega OGIO I WS CTIA tase ann tcc teat elena taht nc MPN isos 73 PPP AN 74 Edna Technical scared ada ta 76 Virginia User Manual 3 2009 KIT Solutions DeO a TECNA TANN E e A o 76 KNOWEdGE Bassas 77 PA 77 HIDA RC PE CC CO O RAS 78 WES CS e 79 AMIM SUO A PP ex iouwtetestoeneeeGaveacn R 80 So AP Arseuene aoe aia armas 80 WIG WING IMEI IM acen co 80 o e E PE OE O o e ee aerate meer ert reer eee 80 Star L118 0 001 LUTO y po PPP CE ET a eee oer er ne ee ee ee ee eee ee ee ere eee 81 MOGIRVING Stai P CRMISSIONS i2es A A 83 lo lloc OMIM eA OM y OPA RARE Ono A e A e
37. ITY Service Location Federal Strategy Service Code 12 Select the appropriate Service Population from the dropdown list Sailei Popol m 13 Select the Session Length for the number of Hrs hours and Min minutes oson Ea tirs et Min al the event lasted using the Hrs and Min dropdown lists 14 Select the Synar from the dropdown list Spell Check 15 Type in the details pertaining to this event in the Service Description field KIT Prevention Service VA powered by KIT Solutions LLC 16 Click Save from the left toolbar Support Note To exit this screen without saving any of the changes you have made click Cancel This is a partial screenshot displaying the Recurring Service Edit Page e After saving the Attendance screen automatically opens Note For detailed information on entering Attendance see Entering Attendance Information e After editing the attendance the Staff Service Hours screen will open Note For detailed information on entering Staff Service Hours see Entering Staff Service Time Virginia User Manual 46 2009 KIT Solutions Entering Attendance Information After saving a Recurring Service the Attendance button becomes active This is where you keep track of participant attendance The following instructions detail how to return to the Attendance screen after the initial entry and how to edit data Click Implementation from the main menu 2 Click Recurring from the subm
38. N E E nck tata ste veceuca cn anges elocadsucniteshau saeutect ai 84 Deleting Staf MM ceso tata 84 COB otalt INGISC Seice ME to 85 consumer Related Oe IVI Mens aci n 86 Editing CSB Staff Indirect Time Consumer Related Service Time ccccceccssssssessssssssssssscsessesssscsessssesessesassesacsesausesacsesacsesacsesaesaseusaseesassesaseesacsesaueesaseesaueesaseesaneesaneesan 87 Deleting CSB olait Indirect Times Consumer Related Sence TIME a ne E 87 A a nr en ere ree ee 88 AE AAA en A nd Em o 89 A 89 Edie V OL arruinado 90 DAINESE 90 MAA E E O_O O ew Steet aioe ce nese ae acters cee Galea eee a eee i ee ee eae 91 E 0 teem ee re O re ee ee ee eee E ee eee eee nee 91 TO o eee 92 Transier FO QR AIMS iiarndaaire ardid 93 Orta Ir GOUN POP OE o A 94 Enoc AAA O E o er ee ee ee ee ee ee eee 95 TS Ot ee ee Pee ee ce A A A ee eee eee ee eee 96 Virginia User Manual 4 2009 KIT Solutions INTRODUCTION The Virginia KIT Prevention Service KPS is a database tracking software package which is based on the Center for Substance Abuse Prevention s CSAP Minimum Data Set MDS a nationally recognized standard MDS is a collection of standard data elements developed by CSAP to enable states substance abuse agencies community based service providers and others to quantify and compare the number and type of primary prevention and early intervention services delivered The use of these standards provides a consistent and comprehensive basis
39. Organization Information 1 Click Administration from the main menu Tn Functions that are management tools and not related to the five SPF steps 00 2 Click Organization from the submenu MA Organization This module is used to edit and view organization and primary contact information Staff This module is used to add view and edit staff information This is a partial screenshot displaying the Administration Landing Page aa Repons Evaluation Capatity Knowledge Base Knowledge Base Administration Transfer Tools Tools For For Support Log Off e Time Consumer Related Time Change Password Data Export pas Calendar Editing the Information Edit Button MATER information has been preloaded into CalOMS Prevention from ADP s Master Provider File ADP will automatically be notified of any updates 1 Click the Edit button from the left toolbar 4 E anemnar a A 2 Make any changes needed to the Organization Information including MN sus a Address City State and Zip Code JA lA ere 3 In the Primary Contact Information section select one of the staff members to e ES DO re Eaa serve as a contact person for the KIT Prevention Service from the Choose the woe Staff Member dropdown list The rest of the information will be loaded for you EN Primary Contact Information based on what was entered in the Staff User module e Este information on the Staff Information form ido ll
40. Time Consumer Related Time Add Button ee ERE EN PIs AWN tte SERS ogi tys rar antes TeV Teo ye Te 4sGht Warne Ties Geen pe War ahs ry Tou Advanced Search Click on any column heading to sort cy CORR Sm eel amos e i 9 19 2006 ClubLive STA08 Worked on a flyer for an Middle 7 5 2007 E event School 5 Home a 9 12 2006 Cubtie Live stade A 7 5 2007 al sorar2007 Preventive STCOS Lesson regarding the harmful othiand 11 2 2007 Ss risks of underage drinking Print ervices LEARNING This is a sample screenshot displaying the Multi Classroom Service Listing Page Assessment Pianning Program Implementation Knowledge Base Transfer Tools For Support Log Off Data Collection Forms Participant Sinale Recurrina Multiple classroom Indirect Time Consumer Related Time Indicates Required Field Program kei A ETE ie Program Description a a ajla aa Name of Group Group Number Print Objective E a LEARNING Obj Description ye A x Service Date This is a partial screenshot displaying the Multi Classroom Service Edit Page 2009 KIT Solutions 10 11 12 13 14 15 16 17 select the Federal Strategy used from the dropdown list Note Only those strategies selected in the Programs module will appear within the dropdown list Select the appropriate Service Code from the dropdown list Note The Servic
41. UNITY Cancel Edit Group Number Group Number o Activity Status Active 1 To assign a participant to a group click on the participant s name highlighting it from the Participant List and click the left arrow button to move it to as the Selected Participant list Smith Bety a To remove a participant from the Selected Participant list click the right arrow button to move it back into the Participant List o Click Save from the left toolbar This is a sample screenshot displaying the Group Edit Page This is a partial screenshot Note To exit this screen without saving any of the changes you have made click Cancel Participant List Rosen Joan Virginia User Manual 37 2009 KIT Solutions Multi Classroom Group Demographics This is an estimation of the demographics of the group Assessment Planning Program implementation repons Evatvaton capacity Knowledge Base Administtion Transfer Tools For Suppor Log OF Sa a ee 1 Click Add from the left toolbar 17 2 Select either Races or Ethnicities from the radio button os TO Note You must enter demographic information for both Races and Ethnicities Let Enter the estimated number of participants in the appropriate race ethnicity fields E Click the L alculate Totals calculate totals button to sum up the total number of fusta e ative ove a ical osectfetock ps Mut Muti pee fr ca p
42. a sample screenshot displaying the Program Listing Page Note To exit this screen without saving any of the changes you have made click Cancel Tip e You will not be able to edit the Program Name and Description for a Science Based program Deleting a Program moienenaton ee Prison ener Ten ista hae Participant Program Group Info Activity Reaistration Participan 1 Click Program from the main menu 2 Click Program from the submenu ERR _ Jed er cn ees byt secing he o Dd a fa tr ee 3 From the Listing page select the program that you wish to delete by clicking the Insewtes Required Field Select button 4 The program will appear in the edit mode Click the Delete button from the left toolbar Sereg 6 A message appears asking Are you sure If you would like to continue with the deletion click the OK button Note To cancel the deletion click the Cancel button Status This is a sample screenshot displaying the Program Edit Page Virginia User Manual 33 2009 KIT Solutions Registering Groups To use participants in recurring events the participants will need to be assigned to a group and this group will need to be assigned to a program The following section will show you how to enter a group from the Program area Even if you have not entered the participant s names into the KPS yet you can still set up the group and go back in later and use the data edit button to add the part
43. any of the changes you have made click Cancel Virginia User Manual Description Project Northland is a community based alcohol use prevention program or middle school students This program developed by the University of Minnesota s School of Public Health seeks to delay the age when young people begin drinking reduce alcohol use among young people who have v Home Site Location northland SSS S SE Group Status Active Existing Groups northland x a Group Usage Recuring Events y Print Activity Registration LEARNING Cancel E de Existing ba p w COMMUNITY Acre y This is a sample screenshot displaying the Group Edit Page This is a partial screenshot 35 2009 KIT Solutions Deleting a Group 1 Click Program from the main menu 2 Click Group Info Activity Registration from the submenu 3 Select the program from the Program Name dropdown list 4 Select the appropriate group from the Existing Groups dropdown list 5 To delete the entire group 6 Click the Delete button from the left toolbar 7 A message appears informing you that if you delete the group all of its associated activity s will be deleted as well If you would like to continue with the deletion click the OK button Note To cancel the deletion click the Cancel button To delete a Group Number a Select the group number you wish to delete from the Existing Group Number dropdown list loc
44. arti cip ants l Male Female Male Female Male Female Male Female a Female Male Female Male Female Male Female Note To clear all demographic entries click the Clear All Fields button 5 Click Save from the left toolbar i Note To exit this screen without saving any of the changes you have made click Cancel HO so 6 Click the Return To Group Registration return to group registration This is a sample screenshot displaying the Demographics Edit Page This is a partial screenshot button to return to the Group screen Tips e Remember this is an estimation of the number of participants in the group The number may increase or decrease once sessions begin The actual number of participants per session will be noted in the Multiple Classroom screen in the Count field Virginia User Manual 38 2009 KIT Solutions Registering Participants For recurring services you will track the attendance of the individual participants instead of providing a count of the total attendees Thus you will need to register these individuals into the KIT Prevention Service before you enter the recurring service or you may also enter them into the KIT Prevention Service as you enter the recurring service Under the Program or Activities module there is an option called Participant where you can register the individuals before you begin entering the details of the recurring service After this section we will go into en
45. ated in the Activity Registration section b Click the button A message appears asking if you want to continue If you would like to continue with the deletion click the OK button Note To cancel the deletion click the Cancel button Delete Group Number Tips or middle school students This program developed by the University of Minnesota s School of Public Health seeks to delay the age when young people begin drinking reduce alcohol use among young people who have w acie Site Location Group Status northland Activity Registration Existing Groups Group Usage LEARNING Figik COMMUNITY Cancela Add Group Number Edit Group Number Delete Group Number Existing Group Doim gt Number This is a sample screenshot displaying the Group Edit Page This is a partial screenshot O7pnj mwf y You will not be able to delete a group or group number if it is associated to service activities If this is the case set the group group number to Inactive Deleting a group number cannot be reversed Only delete a group number if it was entered incorrectly For example entered under the wrong group name If the group number is no longer being used set the group number to Inactive Virginia User Manual 2009 KIT Solutions Entering Group Details To track attendance for participants in recurring events the participants will need to be assigned to a group COMM
46. ck Program from the main menu 2 Click Participant from the submenu 3 From the Listing page select the participant that you wish to edit by clicking the Select button 4 The participant will appear in the edit mode 5 Make any changes needed to the form 6 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Deleting a Participant 1 Click Program from the main menu 2 Click Participant from the submenu 3 From the Listing page select the participant that you wish to delete by clicking the Sslect Select button 4 The participant will appear in the edit mode Click the Delete button from the left toolbar 6 A message appears asking Are you sure If you would like to continue with the deletion click the OK button Note To cancel the deletion click the Cancel button Virginia User Manual assessment ALL Program ell acl Repot Evaluation capacty Knowledge Base Transfer Tools For Support Log Off Program Group Info Activity Registration Participant cient The information contained in this area is considered confidential and is subject to the Health Insurance Portability and Accountability Act of 1996 ddd bi Public Law 104 191 HIPAA and 42CFR This information is accessible only by the Provider entering the information Only demographic information will be reported at the County State lev
47. ctives for that Goal save the record Entering Goals All goals will be linked to the Assessment module Use the instructions below to add a goal Assessment Planning program ebb act Al Evaluation Capacty Knowedge Base Knowledge Base Asmistaion Transtr Too Transfer Tools For For Support Log Of Off Goals Objectives 1 Click Planning from the main menu 2 Click Goals Objectives from the submenu 3 Click 255 Add from the left toolbar COMMUNITY E El KIT Prevention Service VA powered by KIT Solutions LLC Support This is a screenshot displaying the Goals Listing Page Virginia User Manual 23 2009 KIT Solutions The Planning Goals page will appear Click Add from the left toolbar a second time Select the current fiscal year from the Planning Year dropdown list Select the Status from the dropdown list a Active currently in use can be viewed in other screens b Inactive no longer in use will not appear on other screens or reports A list of available factors is in the bottom box labeled Available Factors Click on the Risk amp Protective Factors identified in your Needs Assessment the R amp P Factors you selected should be highlighted once selected You may select as many as you need a Click the Up arrow button in the center of the screen to move items from the Available Factors list to the Selected Factors list Enter a description of the goal in the Goal f
48. dias SuaSicas aetna sate tan das adie E dian 22 Ele O OE a aeeia deco ncaide ct nertep deaidec testa caaieana E E ceuateueteiauanidcecumedasendts 23 EMEN Oa Wenner uments men REN Re BC PN RE URE ER UNCC NC CE ON eC OREN eet a rr an NN terre ena 23 ET IIS CU tt tar dt tad 25 Editing Goals and OD WES ri II E IS 27 pelein Goals and iia aci s 27 A casinos atta axesacd aszset tan eaeseennesnendsaatsoutegas al voawavde tecagcs E EE 29 Adding a Science Evidence Based Prostatitis 29 Adding a Non Model Prod Mitin id Ai 31 A RN O 39 Decide 39 e E O O A O 34 lO CO scans A A tonatee acacareases aac decmesen ecaseeesoc eee 35 A o os 36 A A A bids cbdelvnct seule easialbsbedta Datei eeidaiih 37 Virginia User Manual 2 2009 KIT Solutions IMU Glas Sh OOM OU IDEM OO AON tail d os teict 38 FACCISUCTINIG AMICI DANS ARPA CL nlentetsuceaunta nla iai cicaseede alec E cata E nla diieeesnle nine E 39 EONO ch cia ac Gace leaden cucu rae a ts oo 41 PSIG TING cs ssl e DAN PPP NU0 0 O NOS 41 MpleMEAtal Ossa io 42 BARA O o O A 42 A y oe o o o o OOO o Poo E e 43 EN MS e e ere Re eee 43 EMENI ecu IS bad 45 Entering Multiple Classroom SEVICE S A AAA AA 49 Entenng otak Senice Mr e o o Dd 51 Using the Copy Service DUNA 52 e e E E E E E E E EA O NS 54 MONKONANAIVSIS cates ovtescabtevstet a a ide il 54 O 56 AMIDO TAVE REO tr AA AA IA AA 57 NOMS REDONO ali 58 A ated tacex a iceei a cisiiel oeaastoe nanaten Goede aeentedctacastceaneeastsaiad 59 AD AC
49. down list to indicate what county the event took place Virginia User Manual 45 Assessment Planning Program Implementation Knowledge Base Transfer Tools For Support Log Off Data Collection Forms Participant Single Recurring Multiple classroom Indirect Time Consumer Related Time Add Button TOOLERR A Advanced Search i i Click on any column heading to sort L Ada Group Entry Name Date Saa 2 21 2007 Multidimensional STE04 A x 7 5 2007 Family Therapy HS Home A orientation and a E ajla a 10 4 2007 Project Northland STE02S participant assessments 11 2 2007 took place al This is a sample screenshot displaying the Recurring Service Listing Page Data Collection Forms Participant Sinale Recurrina Multiple classroom Indirect Time Consumer Related Time Program Pp y Program Description A Name of Group Ra Group Number A O Print Objective LEARNING Pig Service Date Ld My i Service Location This is a screenshot displaying the Recurring Service Edit Page 2009 KIT Solutions LEARNING 10 Select the Federal Strategy used from the dropdown list y pe i Note Only those strategies selected in the Programs module will appear within the dropdown list rhe en 11 Select the appropriate Service Code from the dropdown list Note If you are unsure of which Service Code to select select the one that best represents the activity COMMUN
50. ds will appear in the box below the dropdown list a To remove one of the funds from the list click on the fund in the box antenka lat below the dropdown list and then click the arrow pointing up to return it to the Choose Funds list chcces Furio 11 Select the domain from the Choose Domain dropdown list You can select multiple entries for the Domain Note The selected domains will appear in the box below the dropdown list This is a screenshot displaying the Program Edit Page a To remove one of the domains from the list click on the domain in the box below the dropdown list and then click the arrow pointing up to return it to the Choose Domain list 12 Select the Program Type Universal Indicated Selective or Environmental from the dropdown list 13 If desired type in the Required Sessions required number of sessions Required Sessions C Required Hours C C Check if number of sessions is not known or all sessions are single events 14 If desired type in the Required Hours required number of hours Objectives 15 Select the Objectives from the dropdown list You may select multiple entries for the Objective Select Instruments E v Info Apply Note The selected objectives will appear in the box below the dropdown list a To remove one of the objectives from the list click on the objective in the box below the dropdown list and then click the arrow pointin
51. e provides links to the L_Home_ Home page The top right provides a Log Off button Landing Pages When first entering a module you may see a list of the entire categories associated with that module This is called a Landing Page The Landing Page of a module provides a description of what can be done in that module as well as listing each category as a link to the Listing Page and entry forms For more information on the Listing Pages see the Using the Listing Page section No data is entered on the Landing Page Virginia User Manual assessment Planning Program I er Implementaton Repor Evatation capaci Knowledge Base Knowledge Base cminsaton tans Tol Transfer Tools For For Support Log Of Off Organization Staff CSB Staff Indirect Service Time Consumer Related Time Change Password Data Export Events Calendar Administration FORUERR Functions that are management tools and not related to the five SPF steps AJAJAJA a Print Link to Log Out imary contact information Link to Home page This module is used to add view and edit staff information CSB Staff Indirect Service Time This module is used to track CSB staff indirect service time Consumer Related Time This module is used to track consumer related time Change Password This module is used to change the password for the user currently logged in This is a screenshot displaying the Administration Page assessment anai
52. e This area of the KIT Prevention Service works as follows 1 Click Implementation from the main menu 2 Click Data Collection Forms from the submenu Note You can also access these forms from the Print Data Collection Form button located on each of the Service screens Select the appropriate form from the Choose Category dropdown list Click the Show Report button 5 Anew window will open displaying the form Note For information on saving or printing this form see the Using the Report Viewer section 6 To close the open window click on the in the upper right hand corner Tips O Implementation Knowledge Base Transfer Tools For Support Log Off Data Collection Forms Participant Sinale Recurrina Multiple classroom Indirect Time Consumer Related Time a e Show Report Button m TOOLBAR Show Report Report Choose Category Consent Letter Data Collection Form For Recurring Event al MC and Single Event MC And Single Event Demographics Multiple Classroom Event New Recurring Group da Recurring Event Single Event LEARNING HAL Ay gt COMMUNITY This is a screenshot displaying the Data Forms Page If you have a pop up blocker on your computer hold the ctrl key down while selecting any button used to view the report e g Show Report PDF etc Virginia User Manual 2009 KIT Solutions Services The Implementation module is used to record the prevention services p
53. e Base Transfer Tools For Support Log Off Coalition Organization Coalition Member Coalition Group Coalition Meetinas Technical Training k p members or staff is not required However if identification of individual members or staff is desired identified in the Coalition Partnership Member module Staff must first be identified in the Staff module if istration Cancel Indicates Required Field Coalition Group la Meeting Date mm dd yyyy 04 20 2007 dE Hours Please Select v Minutes Please Select v O Agenda Distributed O Roberts Rules Used Ol Minutes Distributed This is a sample screenshot displaying the Coalition Meeting Edit Page This is a partial screenshot 2009 KIT Solutions Technical Training The Technical Training module allows the organization to keep track of needed and completed trainings that are provided to staff and or coalition members associated with the organization 1 Click Capacity from the main menu 2 Click Prevention Related Training from the submenu 3 Click Ll Add from the left toolbar 4 Enter in the Subject of the training 5 The Status is defaulted to Received a Received The training has been completed 6 If desired enter any additional information known regarding the training in the Notes field 7 Answer the two questions being asked in the appropriate fields 8 Type in the date the training was completed in the Date Recei
54. e Code dictates the method of counting required this will be specified in the Count Method field Depending on the service group different counts will be required For example A Health Fair counts the number of attendees not the actual count of people that visited your booth Select the appropriate Service Population from the dropdown list Select the Session Length for the number of Hrs hours and Min minutes the event lasted using the Hrs and Min dropdown lists Select the Synar from the dropdown list Fill in the Count field with the appropriate number of attendees Type in the details pertaining to this event in the Service Description field Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Service Date Service Location Federal Strategy Service Code Service Population Session Length Participant Count Service Description l FST03 Alternatives K 0 Hrs 0 y M Min Spell Check ES KIT Prevention Service VA powered by KIT Solutions LLC Support Synar This is a partial screenshot displaying the Multi Classroom Service Edit Page After saving the Staff Service Time screen will open Note For detailed information on entering Staff Service Hours see Entering Staff Service Time To alter the demographics for this group click the Demographics button Note For detailed information
55. e Events are added to the Home page from the Administration module See Events Calendar for instructions a Anew screen will appear displaying the Calendar b To view the Event details for a particular day click on the calendar date e g 18 c Switch to the previous or next month by selecting the link located to the right and left of the month s name d To close the calendar click on the XI in the upper right hand corner or click Close located below the calendar 3 To view a Prevention News article click on the title of the article Note The title of the article is underlined indicating a link Virginia User Manual Welcome to Wirginia Prevention Home Click on the symb View Full Calendar view details Messages W VA Inhalant Prevention Coalition Meeting 7 10 2007 WS5 4A5 Conference 7 16 2007 E Prevention Ethics Mt Rogers 723 2007 H Prevention Ethics Training Virginia Beach CSB 7 24 2007 Prevention Ethics Training Henrico CSB 7 25 2007 ES Virginia Center for School Safety 81 2007 Virginia Center for School Safety 8 8 2007 E Virginia Center for School Safety 95 9 2007 E Community Builders Network of Virginia 5 10 2007 Prevention News provided by Jointoqethter Nearly One in Three Americans Has History of Alcohol Problems ore than 20 percent of Americans have met the criteria for an aloohol use disorder sometime in their lives acoording to a
56. e Phone This is a screenshot displaying the Coalition Member Edit Page This is a partial screenshot 2009 KIT Solutions Staff Coalition Member 1 Select the staff member from the Staff dropdown list 2 Select the Coalition Name from the dropdown list 3 Select the Category that this coalition member belongs to from the dropdown list 4 The First Name and Last Name of the staff member will automatically fill in for you 5 Select the Status of the member from the dropdown list Active currently in use can be viewed in other screens li Inactive no longer in use will not appear on other screens or reports 6 The Demographic Information will automatically fill in for you based off of the Staff member selected You may change any of this information if needed 7 The Contact Information will automatically fill in for you based off of the staff member selected 8 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Virginia User Manual 67 Sav s _save_ malaja Print LEARNING Hr Ag o COMMUNITY e Button Implementation Reports evatuation Capacity Knowledge Base Transfer Tools For Support Log Off Coalition Organization Coalition Member Coalition Group Coalition Meetinas Technical Training ual tab or the Business tab to identify coalition partnership members Indica
57. e is a possibility that Virginia KIT Prevention Service KPS may not function or appear properly You should either disable the pop up blocker while using Virginia KIT Prevention Service KPS while remembering to enable it if desired when not in Virginia KIT Prevention Service KPS or create exceptions for the pop up blocker This is cumbersome but may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your Internet Explorer browser window Once the browser is open click the top toolbar option Tools and then go to Internet Options After the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If your Block Pop Ups checkbox is checked then click on the Settings button You can now add the Virginia KIT Prevention Service KPS link to the Allowed Sites list which the pop up blocker will ignore when trying to block pop ups from Virginia KIT Prevention Service KPS Note These are instructions for Internet Explorer 6 0 and may be different for other Internet Explorer version Virginia User Manual 6 2009 KIT Solutions System Navigating The Virginia KIT Prevention Service KPS is set up in such a fashion that moving from Left to Right on the menu is the best approach to using the KIT prevention s
58. ear showing different age ranges Select an age range and the system will automatically fill in a birth date within the age range the date is estimated from today s date Select the gender of the staff member from the Gender dropdown list Select the Race of the staff member from the dropdown list Select the Ethnicity of the staff member from the dropdown list If known enter in any Contact Information that is known about this coalition member which includes the First Name Last Name Title Work Phone number Alternative Phone number Address City State Zip Code and Email LEARNING YE JD o COMMUNITY 10 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Virginia User Manual 66 Implementation Reports Evatuation Capacity Knowledge Base Transfer Tools For Support Log Off Coalition Group Coalition Meetinas Technical Training Save Button Indicates Required Field Warning When switching tabs entered information will be lost General Information Please Select v Category Please Select vi Business Name Inactive Demographic Information Please Select Coalition Name Status Age Range Gender Please Select Please Select x ERA Race Please Select Ethnicity Contact Information Title Please Select lv Work Phone First Name Last Name Alternat
59. ection Forms Participant Sinale Recurring Multiple classroom Indirect Time Consumer Related Time a Attendance Yes or No was this participant present Note If you do not make any changes to attendance your participants Save Button will all be defaulted to Yes for attendance le b Completion Status of this participant in the program 2 ClientName Attendance Completion MEN p p p prog OB i Ongoing future attendance is expected default E as an a en ii Complete program attendance complete no future attendance is ii expected Pog Betty Smith Yes El ongoing 8 Active iii Withdrew no longer in the program left before the service was finished 8 Click Save from the left toolbar 9 Click the Return to Service button to return to the activity This is a sample screenshot displaying the Attendance Edit Page Tip e f your group has more than 10 participants there will be more than one page of clients In the lower left hand corner of the table with the participants names will be a small number 1 2 3 etc depending on the amount of pages Click on the blue numbers to change to that page number Note If you need to register a new participant for this group after the services have already begun you can select the Register Participant button Register Participant in the Attendance screen This will take you to the Participant Information screen Fill in all information needed to register this par
60. ed Training Add Button 1 Click Capacity from the main menu 2 Click Coalition Meetings from the submenu 3 Click Add Add from the left toolbar This is a sample screenshot displaying the Coalition Meeting Listing Page Assessment Pianning Program mplementation Implementation Reports Evatuaton Capacity Rrowiedse Base Knowledge Base Asma Transl Toots Transfer Tools For For Support Log OF Off Coalition Organization Coalition Member Coalition Group Coalition Meetinas Technical Training Identification of individual coalition partnership members or staff is not required However if identification of individual members or staff is desired coalition partnership members must first be identified in the Coalition Partnership Member module Staff must first be identified in the Staff module TOOLERR mys i under Administration 4 Select the Coalition Name from the dropdown list cancel 7 Indicates Required Field 5 Select the Coalition Group from the dropdown list Ll casio name Note Selections for this dropdown field will be available once a Coalition Name has been selected malaja ld 7 H 7 k yt 73 Meeting Date mm dd yyyy po 6 Type Uy the Meeting Date as nena of the Eatin meeting umes PRAT 7 If desired enter the Hours and Minutes of the meeting pr I Agenda Distributed EJRoberts Rules Used Minutes Distributed 8 To assign a member to a meeting click on t
61. el It is each user s responsibility to protect the confidentiality of the data as it is being entered Add Hor viewed on the screen To reference the codes and regulations go to the PHI Requirements document in the Library ated in the left hand column To view or edit a previously registered participant click the smth Actne moana 1voan007 fess Joan CO IT AN ay PIM im ay A IC A This is a sample screenshot displaying the Participant Listing Page This is a partial screenshot Assessment Planning Program Implementation Knowledge Base Transfer Tools For Support Log Off Program Group Info Activity Reaistration Participant The data fields in yellow boxes are required for demographic reporting The information on this screen can only be viewed by the provider nadal entering the information Indicates Required Field ETE Delete Button Cancel 997 MEG Save A ame Joan Middle Initial Dette ast tame Gonder Participant Location amalla Birth Date 14 30 1989 A This is a sample screenshot displaying the Participant Edit Page This is a partial screenshot 2009 KIT Solutions IMPLEMENTATION The Implementation section allows you to record your Single Recurring and Multiple Classroom Services Data Collection Forms The Data Collection Forms area is an archive of forms that can be used to collect data during services for input into the KIT Prevention Servic
62. em Virginia User Manual 93 2009 KIT Solutions Transfer Groups This module allows the user to transfer groups from last fiscal year to this fiscal year assessment cult ian pL SUELO prs Evaluation Capacty Knowledge Base Transfer Tools KIT Support Log Off Transfer Goals Transfer Objectives Transfer Programs Transfer Groups Transfer Staff 1 Click Transfer Tools from the menu 2 Click Transfer Groups from the submenu i M lo Iranster Activity sroup Name Group lypejProgram Name Was lransterea Edit la Al s Pals Kids oices CEI ir E Al CK Shelton 1st Al Cora Small Group Making Healthy Choices Al s Pals Kids Al Cora Cunningham K Al Cora Small Group Making Healthy No Choices This is a sample screenshot displaying the Transfer Groups Page Transfer Goals Transfer Objectives Transfer Programs Transfer Groups Transfer Staff 4 Select Transfer or Don t Transfer from the Set All Groups To field MA Groups 1 Transfer Took 5 To indicate that all groups need transferred click the Save Button Set all on this page button Transfer v 6 To indicate that only selected groups need transferred select the box next to the mi ee individual group In the list Al CK Roughier 1st Al Cora Small Group Sobek nen Choices 7 Click Save from the left toolbar EN ade onca a PO eii Choices O i i i i Note To exit this screen without saving any of the cha
63. ementation Knowledge Base Transfer Tools For Support Log Off Choose Targeted Factors Add Button nning Year 2008 To View Edit Choose Existing Planning Year Risk and Protective Factors Targeted Caring and support Social networks and support systems within the community Community religious composition Comprehensive risk focused programs available Decreasing accessibility High expectations of youth Increased pricing through taxation COMMUNITY KIT Prevention Service VA powered by KIT Solutions LLC Support This is a sample screenshot displaying the Choose Targeted Factors Page 21 2009 KIT Solutions 4 Enter the current Planning Year 5 A list of available factors is in the bottom box labeled All Risk and Protective Factors List Click on the Risk amp Protective Factors identified in your Needs Assessment the R amp P Factors you selected should be highlighted once selected You may select as many as you need a Click the _ Up Arrow button in the center of the screen to move items from the All Risk and Protective Factors List to the Risk and Protective Factors Targeted list b The Risk and or Protective Factor s you selected will be displayed in the Risk and Protective Factors Targeted box i lf you want to remove a factor from the Targeted list simply reverse the last two instructions and click on the factor in the Targeted list and click the Dow
64. enu 3 From the Listing page select the activity that you wish to edit by clicking the 4 The activity will appear in the edit mode 5 Click the Attendance button 6 Click the Edit button from the left toolbar Virginia User Manual Data Collection Forms Participant Sinale Recurrina Multiple classroom Indirect Time Consumer Related Time Select Button Click on een n hesdin Gl 2 21 2007 Multidimensional STE04 a 7 5 2007 a Family Therapy A orientation and Tal Al select 10 4 2007 Project Northland STE02S participant assessments 11 2 2007 eres took place This is a sample screenshot displaying the Recurring Service Listing Page a E E v 3 Attendance Button Recurring Service acity Knowledge Base Transfer Tools For Support Data Collection Forms Partic direct Time Consumer Related Time Program This is a partial screenshot displaying the Recurring Service Edit Page Data Collection Forms Participant Single Recurring Multiple classroom ndirect Time Consumer Related Time Edit Button Add new participant This is a partial screenshot displaying the Attendance Edit Page 2009 KIT Solutions 7 Adjust the attendance for the participant by selecting the appropriate choice in the Assessment panning Program ee Repons Evatuation capaciy KnowledgeBase Admnataton Mant Toots For Suppor Loy OF dropdown lists Data Coll
65. erformed by your organization The KIT Prevention Service uses the method and terminology established by CSAP s Minimum Data Set Activities are either Single or Recurring services Entering a Single Service The Single Service allows you to enter a service that occurs once 1 Click Implementation from the main menu Click Single from the submenu Click Ll Add from the left toolbar Select the program used in the event from the Program dropdown list a The Program Description will automatically be filled in for you Select the appropriate Objective from the dropdown list a The Objective Description will automatically be filled in for you Enter the date of the service in the Service Date field as mm dd yyyy Select a Service Location from the dropdown list to indicate what county the event took place Select the Federal Strategy used from the dropdown list Note Only those strategies selected in the Programs module will appear within the dropdown list Select the appropriate Service Code from the dropdown list Note If you are unsure of which Service Code to select select the one that best represents the activity Virginia User Manual Implementation Knowledge Base Transfer Tools For Suppor Log Off Data Collection Forms Participant Sinale Recurrina Multiple classroom Indirect Time Consumer Related Time y dButon Add Button Ta Search Click on A umn hesdin ny with Public Works DUI Reduct
66. evention Environmental Training the deletion click the OK button a 06 01 2007 4 00 fey Environmental Training Print Note To cancel the deletion click the Cancel button 1 This is a sample screenshot displaying the Consumer Related Service Time Edit Page Virginia User Manual 87 2009 KIT Solutions Change Password The Change Password module also allows the user to change the password on the account they are currently logged into SO 115 SY PS Click Administration in the main menu Click Change Password from the submenu Type in the current password in the Current Password field Type in the password you would like to use in the New Password field Re type the password in the Reenter New Password field Click the password 5ubmit Change Submit Change button to save this new You will receive a message indicating the password was changed successfully Virginia User Manual Implementation Knowledge Base Administration Transfer Tools For Support Log Off Organization Staff CSB Staff Indirect Service Time Consumer Related Time Change Password Data Export Events Calendar 100 LEAR Passwords can only be changed from this screen for the user logged in to the service Passwords must be between 1 and 20 characters long and should contain both letters and numbers Submit Change A Click Submit Change to confirm your new password Your change becomes effective Current Password Ne
67. f the Birth Date field Once you click on the black down arrow a list will appear showing different age ranges Select an age range and the system will automatically fill in a birth date within the age range the date is estimated from today s date Note Do not enter a Birth Date and then select an Age Range you will lose the original birth date that you entered Select the gender of the staff member from the Gender dropdown list Select the Race of the staff member from the dropdown list Select the Ethnicity of the staff member from the dropdown list Select the highest education level of the staff member from the Education dropdown list If desired enter the Field of Study for the staff member Select any Additional Certifications Licensures the staff member may hold from the dropdown list Enter in the staff member s Contact Information a Type in the staff member s main Work Phone number and extension b Type in the staff member s Email address c Type in the staff member s email address again in the Verify Email field d If desired type the full street address of the staff member including Address City State and Zip Code e lf desired type in the staff member s Home Phone number Click the Save button Note To exit the screen without saving any of the changes click the Cancel button Tips Passwords can be any combination of letters numbers and or characters Passwords
68. from the left toolbar Virginia User Manual assessment Planning Implementation Knowledge Base Transfer Tools For Support Log Off Goals Objectives TOOLERR Listed below are the Problem Statements created in the Assessment module To create a Goal click on the Add Goal button to the right of each Problem bol will appear to the left of the Problem Statement Click on the symbol to Select Button E iA Description OOO Status Eeee To decrease alcohol use in middle school students from 25 to 21 a Increase awareness among students and parents of the risks associated with methamphetamine use a Engage high risk youth in school based alternative activities that promote a drug and alcohol free lifestyle Decrease DUI arrests among tourists from 48 to 30 total Excel Word This is a sample screenshot displaying the Goals Listing Page m Inplementaton Repors Evauation capac Knowledge Base Administration Transfer Tools For Support Log Off Add Edit View Objectives PEA essment Er Add Edit or View Objectives Planning Year Selected Factors This is a partial screenshot displaying the Goals Edit Page 25 2009 KIT Solutions The Goal area is automatically filled in for you Enter a description of the objective in the Objective field If desired enter any Service Delivery Steps Select a Target Populatio
69. g up to return powered by KIT Solutions LLO it to the Objectives list 16 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel This is a partial screenshot displaying the Program Edit Page You will now have to register a group for the program Click the _Add Edit or View Groups Activity button For more instructions on registering a group see Registering Groups Follow steps 4 9 Virginia User Manual 30 2009 KIT Solutions Adding a Non Model Program A Non Model Program is a program that may be used for Prevention but has not yet been evaluated by SAMHSA 1 Click Program from the main menu 2 Click Program from the submenu Click Add from the left toolbar 4 Select which type of program you want to add CSB Defined Generic from the Non Model dropdown list a If you selected CSB Defined enter in a Program Name and Description b If you selected Generic select a program from the dropdown list located directly to the right and click the Apply button The Program Name and Description field will automatically be filled in for you 5 The Status is defaulted to Active a Active currently in use can be viewed in other screens b Inactive no longer in use will not appear on other screens or reports Virginia User Manual 31 Assessment Planning Program Implementation Knowledge Base Transfer Tools F
70. h seeks to delay the age when young people begin drinking reduce alcohol use among young people who have w fapproomatox approomatox x Site Location Group Status acie Existing Groups Group Usage This is a sample screenshot displaying the Group Edit Page Description or middle school students This program developed by the University of Minnesota s School of Public Health seeks to delay the age when young people begin drinking reduce alcohol use among young people who have w Site Location Group Usage Recurring Events Multiple Classroom Events This is a sample screenshot displaying the Group Edit Page 2009 KIT Solutions Editing a Group b Sr ty Click Program from the main menu Click Group Info Activity Registration from the submenu Select the program from the Program Name dropdown list Select the group you wish to edit from the Existing Groups dropdown list To edit the Group Status a Click the Edit button from the left toolbar b Select the appropriate status from the Group Status dropdown list To edit the Group Number a Select the group number you wish to edit from the Existing Group Number dropdown list located in the Activity Registration section b Click the Edit Group Number Edit Group Number button c Make any changes needed to the form Click Save from the left toolbar Note To exit this screen without saving
71. he member s name highlighting it A Members List Members Attending from the Member List and click the Add gt button to move it to the Me Selected Member list This is a partial screenshot displaying the Coalition Meeting Edit Page Virginia User Manual 71 2009 KIT Solutions 9 You have an opportunity to upload any agenda or task documents that may be Upload Agenda associated with this meeting Upload Minutes a Click the LAU Add button next to Upload Agenda or Upload Minutes sa b Click the Browse button to search for the document you wish to insert Click Cancel if you do not wish to insert a document c The document will be uploaded to the service Click on the link to open the document powered by KIT Solutions LLO Note The link will be displayed similar to agenda pdf 10 Type in any additional information regarding this meeting in the Notes field 11 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Add Buttons Spell Check This is a partial screenshot displaying the Coalition Meeting Edit Page Tips e When entering a Coalition meeting there is a group called General in the Coalition Group dropdown list This is used when all members of a Coalition Organization attended the meeting Virginia User Manual 72 2009 KIT Solutions Editing a Coalition Meeting 1 Click Capacity from the main menu 2
72. he staff member with the coalition Virginia User Manual 64 2009 KIT Solutions Individual Coalition Member 1 Select the Coalition Name from the dropdown list 2 Select the Category that this coalition member belongs to from the dropdown list 3 Type in the First Name of the coalition member 4 Type in the Last Name of the coalition member 5 Select the Status of the member from the dropdown list a Active currently in use can be viewed in other screens b Inactive no longer in use will not appear on other screens or reports 6 Select the Age Range of the member Once you click on the black down arrow a list will appear showing different age ranges Select an age range and the system will automatically fill in a birth date within the age range the date is estimated from today s date 7 Select the gender of the staff member from the Gender dropdown list 8 Select the Race of the staff member from the dropdown list 9 Select the Ethnicity of the staff member from the dropdown list 10 If known enter in any Contact Information that is known about this coalition member which includes the Work Phone number Alternative Phone number Address City State Zip Code Email and Second Language 11 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Virginia User Manual 65 Assessment Planning Prog
73. icated that a required field was missed at the time of saving E Plus expand button and Minus Collapse button It does not matter the order in which the above fields are filled in but if a required field is not filled in and you try to save the form you will receive a message informing you what field is missing data and you will not be able to save the form until that field has data Tips e All the fields with an asterisk are required fields These must have a value entered before the record can be saved e You can type an identifying letter of an item in a dropdown list and the first selection beginning with that letter will appear in the box Virginia User Manual 14 2009 KIT Solutions Edit Form Buttons Information is entered and edited on the computer screen through data entry edit forms The table below summarizes the buttons used to enter edit information Add Must be pressed first to add new information to a form Edit Allows you to edit information already added to the system Save Adds the information on the form to CalOMS Prevention Delete Removes the information currently on the form from CalOMS Prevention Cancel Cancels the Add or Edit without saving any information entered Jajaja Allows you to change the text size by clicking on one of the different sized As Using the Text Resizer You can alter the size of the text with the Text Resizer JAJAJA Clicking on one of the Ak changes the text size from smalles
74. icipant Type in the participant s Last Name select the gender of the participant from the Gender dropdown list Select the Participant Location from the dropdown list Enter in the participant s Birth Date as mm dd yyyy a You can also use the Age Range dropdown list directly to the right of the Birth Date field Once you click on the black down arrow a list will appear showing different age ranges Select an age range and the KPS will automatically fill in a birth date within the age range the date is estimated from today s date Note Do not enter a Birth Date and then select an Age Range you will lose the original birth date that you entered Select the Race of the participant from the dropdown list Select the Ethnicity of the participant from the dropdown list The Status is defaulted to Active a Active currently in use can be viewed in other screens b Inactive no longer in use will not appear on other screens or reports If known select the Marital Status of the participant from the dropdown list If known enter in the participant s Contact Information a Type the full street address of the participant including Address City State and Zip Code b Type in the participant s Phone number If known enter in the participant s Emergency Information To assign a participant to a group click on the program highlighting it from the Available Programs list and click the left arrow b
75. icipants into the group 10 Click Program from the main menu Click Group Info Activity Registration from the submenu Select the program you want to add a group to from the Program Name dropdown list a The Description will automatically be filled in for you Click Add from the left toolbar Type in the name of the group in the Site Location field The Group Status is defaulted to Active a Active currently in use can be viewed in other screens b Inactive no longer in use will not appear on other screens or reports Select whether the group is for a Single Events Recurring Events or Multi Classroom Events from the Group Usage dropdown list Enter a Group Number that will be used to identify the group Select the participants if the group is Recurring or enter the group demographics if the group is Multi Classroom Note For directions on selecting participants and entering group demographics see Entering Group Details If participants have not been registered yet see Registering Participants Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Virginia User Manual 34 Add Button Program Name Project Northland io Project Northland is a community based alcohol use prevention program Description for middle school students This program developed by the University of Minnesota s School of Public Healt
76. ick Events Calendar from the SU bmenu As To add a new event to the calendar click on the Add button in the left hand column To edit or delete an event on the calendar click on the Select button NOTE Events added at the CSB level will only be viewed by that CSB Events added at the State level will only be viewed by all 3 From the Listing page select the event that you wish to edit by clicking the Select button mn 4 The Event will appear in the edit mode Make any changes needed to the form 6 Click Save If you do not want to save any changes click Cancel This is a sample screenshot displaying the Events Calendar Listing Page Assessment Pianning Program mplementation Implementation epors Evataton capacity hrowedge Base Knowledge Base cminstratn Fenster Tools Transfer Tools For For Support Log OF Off Organization Staff CSB Staff Indirect Service Time Consumer Related Time Chanae Password Data Export Events Calendar Deleting Events 1 Click Administrative from the main menu This calendar is not intended to serve as a personal calendar To Add a prevention related event to the calendar 1 2 Click Events Calendar from the submenu MI Gtalled Event Description that can be viewed from the Home page 3 cick on the date on the event calendar 4 iclick on the Save button To Delete an event click on the Delete but 3 From the Listing page select the event that you
77. ick on any column heading to sc Each Listing Page includes a Se feature which allows you to find a particular less record by clicking the Advanced Search tab and selecting Smith several variables In addition records are able to be sorted in hat or Iscott descending order by clicking on the column name e g Flames 2 bjones at the top of the table 1 This is a sample screenshot of a Listing Page displaying the Advanced Search tab To begin using the Advanced Search feature 1 Click the Advanced Search Advanced Search Chick on any cobumn heading to sor n i a a q pat gt mamma A Pie Calas E pe Cee ja Ftc i L h E i pim j m 2 E a E a Ikai Pe a mm There are two ways to use the search feature 1 Choose From All or 2 Or Select ea cer tn e a Filter Sees 2 Select the Choose From All Choose From All radio button to see a list of all f T pr _e M7 Petey vino temo rento Sia Read Only This is a sample screenshot displaying the Choose From All option selected o iii Or Select a Filter 3 The Y Or Select a Filter Or Select a Filter radio button allows you to limit search results To change the search filters first click the Or Select a Filter e Q Or Select a Filter button Then click on the black arrow at the right hand side of the dropdown fields and select an option Once the three filters have been selected click the L amp se Go button to see the search results
78. ield Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Virginia User Manual assessment Planning Program ell acct RS Evaluation Capacty Knowledge Base Transfer Tools For Support Log Off Goals Objectives Save _Search_ aala Print LEARNING m Ag s COMMUNITY 24 Save Button Indicates Required Field Planning Year 2009 v Status Active x Selected Factors Available Factors Ic Community religious composition A C Comprehensive risk focused programs available C Increased pricing through taxation F High parental expectations Me Goal This is a partial screenshot displaying the Goals Edit Page 2009 KIT Solutions Entering Objectives Once you have followed the steps for entering goals the Add Edit or View Objectives button Add Edit or View Objectives will be active Click on this button to add edit or view an objective for a desired goal The Planning Objectives page is set up exactly the same as the Planning Goals page 1 Click Planning from the main menu 2 Click Goals Objectives from the submenu 3 From the Listing page select the goal that you wish to add an objective to by clicking the Select Select button 4 Click the Add Edit or View Objectives button Add Edit or View Objectives 5 Click Add
79. ing Complete Survey Service Information Relationship to CSB Home malalla Status Print Service Location O AMHERST C APPOMATTOX CI BEDFORD CITY CI BEDFORD CO CI CAMPBELL OFIPS 1 OFIPS 2 OFIPS 3 CI LYNCHBURG LEARNING This is a screenshot displaying the Coalition Organization Edit Page This is a partial screenshot 62 2009 KIT Solutions Editing Coalition Organization Information 1 Click Capacity from the main menu 2 Click Coalition Organization from the submenu 3 From the Listing page select the organization that you wish to edit by clicking the select Select button 4 The organization will appear in the edit mode 5 Make any changes needed to the form 6 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Deleting Coalition Organization Information Click Capacity from the main menu Click Coalition Organization from the submenu The organization will appear in the edit mode Click the Delete button from the left toolbar A message appears asking Are you sure If you would like to continue with the deletion click the OK button Note To cancel the deletion click the Cancel button oY PAN Tip Implementation Capacity Knowledge Base Administration Transfer Tools For Support Log Off Coalition Organization Coalition Member Coalition Group Coa
80. ion department to discuss No cas Initiative SAN highway signage for the media Group a A nn campaign Meeting with Public Works La Setect 9 12 2007 grin iu E ri da cea oo Print campaign This is a sample screenshot displaying the Single Service Listing Page This is a partial screenshot Implementation Knowledge Base Transfer Tools For Support Log Off Data Collection Forms Participant Sinale Recurrina Multiple classroom Indirect Time Consumer Related Time Single serve O TODLERR ndicates Required Field sstaf TimesalCopy Semvices PrintData Collection Form juEdit View Groups sde MOIIAPICS sss ex Program Description A gt Search_ A Objective T Print Service Date LEARNING A a Service Location ll Figik o COMMUNITY FST01 Information Dissemination Federal Strategy Service Code E This is a partial screenshot displaying the Single Service Edit Page 2009 KIT Solutions COMMUNITY Service Code x Count Method 10 Select the appropriate Service Population from the dropdown list 11 Fill in the Participant Count field with the appropriate number of attendees or Service Population other measure specified by the Service Code Count Method Participant Count 12 Select the Session Length for the number of Hrs hours and Min minutes a h n the event lasted using the Hrs and Min dropdown lists ae m 13
81. ist A sclect Members a To remove a member from the Selected Member list click the yor Member ti Selected Members lt Remove button to move it back into the Member List lu al b Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel o This is a screenshot displaying the Coalition Group Edit Page Virginia User Manual 69 2009 KIT Solutions Editing Coalition Group Information Click Capacity from the main menu Click Coalition Group from the submenu From the Listing page select the group that you wish to edit by clicking the Select button The group will appear in the edit mode Make any changes needed to the form Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Deleting Coalition Group Information Click Capacity from the main menu Click Coalition Group from the submenu From the Listing page select the group that you wish to delete by clicking the Select button The group will appear in the edit mode Click the Delete button from the left toolbar A message appears asking Are you sure If you would like to continue with the deletion click the OK button Note To cancel the deletion click the Cancel button Implementation Capacity Knowledge Base Transfer Tools For Support Log Off Coalition Organization Coaliti
82. k Administration in the menu 2 Click Consumer Related Time from the submenu 3 Select the staff member to which you would like to add Consumer Related entries to from the Staff Name dropdown list 4 Click 258 Add from the left toolbar 5 Enter the date of the Consumer Related Time in the Date field as mm dd yyyy 6 Enter the number of hours the Consumer Related Time took place in the Hours field 7 Select a Category describing the Consumer Related Time from the dropdown list Note For a description of the Category selected click the Info button A new window will open displaying definitions 8 lf appropriate select a Strategy associated with this time from the dropdown list 9 lf appropriate select a Program associated with this time from the dropdown list 10 Enter a Description of the Consumer Related Time in the appropriate field 11 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Virginia User Manual 86 oe Al Evaluation Capacty Knontedge Base Knowledge Base Administration Transfer Tools Tools For For Support Log OF Off Orqanization st melConsumer Related Time Change Password Data Expor ae Calendar O ovvice Time oo ulMl staff member from the drop down list 2 To add a new entry click the Add button in the left column 3 To view a previous entry e Select button next to the e
83. le Use the first letter of the user s first name and the full last name with no spaces in between for the User Administration Transfer Tools For Support Log Off ID Organization Staff CSB Staff Indirect Service Time Consumer Related Time Chanae Password Data Export Events Calendar b The Password field is where the temporary password is created for the j j j arn Wena E T E ETA RI ane staff member This password will be used along with the User ID and a Organization ID number to log into the TPRS Once a user logs in they PO a can use the Change Password module to change the password to one of User 1D EE ear their liking _Search_ General Information Type in the staff member s First Name a C test tamer La Title Status Type in the staff member s Last Name A sooni Language E ES Select in the staff member s title from the Title dropdown list The Status is defaulted to Active a Active currently in use can be viewed in other screens b Inactive no longer in use will not appear on other screens or reports 9 Select FTE from the dropdown list This is a partial screenshot displaying the Staff Information Edit Page eS SO Virginia User Manual 81 2009 KIT Solutions 19 Enter the staff member s hire date in the Date Hired field as mm dd yyyy 11 Enter in the staff member s Birth Date as mm dd yyyy a You can also use the Age Range dropdown list directly to the right o
84. ledge Base Transfer Tools For Support Log Off Program Group Info Activity Registration Participant E Program Manageme al Al A This module is used to identify prog a Print 3 Landing Page KIT Prevention Service VA powered by KIT Solutions LLC Support This is a screenshot displaying the Main Menu Submenu and a Landing Page Virginia User Manual Landing Page Varies depending on which Main Menu category is selected Displays the Submenu Categories Listing Page Varies depending on which Submenu Category is selected assessment Planning Program mplementation Implementation epors Evawaton capacity knovedge Base Knowledge Base Asminisraon transfer Tol Transfer Tools For For Support Log Of Off Program ram Grou Info Activity Registration Participant U Program To add a new program click the Add button located in the left hand column To view or edit a previously created program click on the name of the program TOOLERR Add _ Advanced Search Click on an _ umn heading to sort Home Beed Cubbie lal Al sele DUI Reduction Initiative Selective A ajA Re Multidimensional Family Therapy Indicated Project Northland Selective E Youth Preventive Services ETE Universal 4 Listina Page KIT Prevention Service VA powered by KIT Solutions LLC Support This is a screenshot displaying a Listing Page 2009 KIT Solutions The left of th
85. lition Meetinas Prevention Related Trainina d in the left hand column To view or edit a previously created organization click the Ada Click on any column heading to sort aa a A Print This is a sample screenshot displaying the Coalition Organization Listing Page Implementation Capacity Knowledge Base Transfer Tools For Support Log Off Coalition Organization Coalition Member Coalition Group Coalition Meetinas Prevention Related Training Coalition Organization SS ormation for the coalition or partnership Delete Button pon gt Complete Survey Save oalition Name Designated Driver Coalition l meree Delet _ Relationship to e CSB tatus me a Service Information This is a sample screenshot displaying the Coalition Organization Edit Page This is a partial screenshot e You will not be able to delete a coalition organization if it is associated with a member or group In these instances mark the coalition as Inactive Virginia User Manual 2009 KIT Solutions Registering a Coalition Member These are the members of coalition partner s staff but are not members of the lead agency staff The coalition staff members are entered and they can track services performed just as if they were members of the lead agency staff Sa Implementation Pes eee page soe Knowledge Base lis Transfer Tools For For Support Log Of Off 1 Click Capacity from the
86. mation on staff and participants Assessment aU R ee am tata Reports Evaluation capacty Knowledge Base Transfer Tools For Support Log Off 1 Click Reports from the main menu Monitor Analysis Service Administrative NOMS Report Builder 2 Click Administrative from the submenu lada lada tc ai i Show Report Button 3 Select the report of interest from the Choose Category dropdown list ae e A n g Choose Report Organization Information v 4 If applicable select a Fiscal Year or enter a Beginning and Ending Date as a ae mm dd yyyy anaal Organization List Training Provider 999 Iv 5 Click the Show Report button to display the selected report 6 Anew window will open displaying the report EW Note For information on saving or printing this form see the Using the Report Viewer section a 7 To close the open window click on the Xl in the upper right hand corner COMMUNITY This is a screenshot displaying the Administrative Reports Page Tips e lf you have a pop up blocker on your computer hold the ctrl key down while selecting any button used to view the report e g Show Report PDF etc Virginia User Manual 57 2009 KIT Solutions NOMS Reports The NOMS Reports section has reports that assessment allt a ell alld Reports Evaluation Capacty Knowledge Base Transfer Tools For Support Log Off Monitor Analysis Service Administrative
87. mple screenshot displaying the Technical Training Listing Page Implementation Capac y Knowledge Base Transfer Tools For Support Log Off Coalition Organization Coalition Member Coalition Group Coalition Meetinas Prevention Related Training Delete Button the notes field to provide more detailed information about the training technical assistance Entry Date mmiddiyyyy 07 06 2007 Status Received Status must be set to received before filling out Received section Notes This is a sample screenshot displaying the Technical Training Edit Page This is a partial screenshot 76 2009 KIT Solutions KNOWLEDGE BASE The Knowledge Base module is a warehouse of prevention related documents web sites and KIT Prevention service design information Expert Help The Expert Help section contains helpful questions regarding prevention for KIT Prevention assessment ay aia pbb acct apait Evaluation Capacty Knowledge Base Expert Help Library Web Sources Transfer Tools For Support Log Off 1 Click Knowledge Base in the menu TOOLERR Portal to additional prevention information 2 Click Expert Help from the submenu a aca Expert Help 3 A new window will open aaa This module provides basic prevention related information 4 Select the topic you d like to view from the Choose Topic dropdown list The Library answer will appear in the box below This module provides preven
88. n from the dropdown list 0 The Status is defaulted to Active a Active currently in use can be viewed in other screens E OO ASA b Inactive no longer in use will not appear on other screens or reports 11 Enter a Target Date To Achieve as mm dd yyyy 12 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel To enter more than one objective for this goal simply follow these steps again Virginia User Manual assessment Planning Program Implementation Knowledge Base Transfer Tools For Support Log Off Goals Objectives nf cc module To create an Objective click on the Add Objective button to the right of each Goal ill appear to the left of the Goal Click on the symbol to Save Button Bi al cancer Py Indicates Required Field seve 2 AadediiView Notes Few ie Goals 7 Goal To decrease alcohol use in middle school students from 25 to 21 Search alalaJlal Objective Print LEARNING Py X Formula Target Group participating in what will have what outcome as indicated by a measurable change by date XQ Example 9th graders participating in Social Skills training will increase knowledge of social skills by 10 as measured on a MA social skills inventory by December 31 COMMUNITY Service Delivery Steps Target Population Status Target Date To Achieve
89. n Arrow button 6 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Editing the Targeted Factors 1 Click Assessment from the main menu 2 Click Choose Targeted Factors from the submenu 3 Select the appropriate fiscal year from the To View Edit Choose Existing Planning Year dropdown list 4 Click the Edit button from the left toolbar 5 Use the instructions above for moving the risk factors between the two lists Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Virginia User Manual Assessment Implementation Knowledge Base Transfer Tools For Support Log Off Choose Targeted Factors TT A Indicates Required Field TOOLERR Save Button Cancel En Pla sa To View Edit Choose Existing Planning Year 2008 v Risk and Protective Factors Targeted BHAA Print Selection Arrows LEARNING Ye A n COMMUNITY All Risk and Protective Factors List P C Caring and support Social networks and support systems within the community A P C Community religious composition P C Comprehensive risk focused programs available P C Decreasing accessibility P C High expectations of youth P C Increased pricing through taxation P C Informal social control P C Laws and ordinances are consistently e
90. nforced P C Media literacy resistance to pro use messages v This is a partial screenshot displaying the Choose Targeted Factors Edit Page smer Implementation Knowledge Base Transfer Tools For Support Log Off Choose Targeted Factors Edit Button To View Edit Choose Existing Planning Year 2008 e Planning Year 2008 Risk and Protective Factors Targeted Caring and support Social networks and support systems within the community Community religious composition Comprehensive risk focused programs available Decreasing accessibility High expectations of youth Increased pricing through taxation KIT Prevention Service VA powered by KIT Solutions LLC Support This is a sample screenshot displaying the Choose Targeted Factors Page 22 2009 KIT Solutions PLANNING The Planning module of the Virginia KIT Prevention Service KPS allows the user to enter their goals and objectives Tips e The best way to enter planning data is to have your Goals and Objectives prepared before entering the data Enter one Goal and all its Objectives together without interruption save the record and then start a new Goal If you need to stop before finishing data entry for all the Objectives of a Goal you may save the record and close the program However when you come back to continue data entry remember you need to chose EDIT NOT Add to complete remaining Obje
91. ng kogan et cE kepo es Evaluation Capac w Knowledge Base Transfer Tools For Support Coalition Organization Coalition Member Coalition Group Coalition Meetinas Prevention Related Training Capacity TOOLBAR Mobilize and or build capacity to address need All modules under Capacity are optional for counties and providers Home JAJA la E E Coalition Management This module is used to identify coalitions coalition members coalition groups and coalition meetings Coalition Organization Coalition Member Coalition Group Coalition Meetings Prevention Related Training This module is used to track all prevention related staff trainings received KIT Prevention Service VA powered by KIT Solutions LLC Support This is a screenshot displaying a Landing Page 9 2009 KIT Solutions Listing Pages After selecting a category from the Landing Page you will see the Listing Page When going into an area where a Listing Page is available the service allows you to select previously entered data to edit or view its content No data is entered on the Listing Page Grid View The Grid View displays the data in tables Specific pieces of data will be displayed within the Grid based on the fields within the entry edit form e When first viewing a Listing Page all of the data is available for Searching Click the Select link to the left of the data you would like to edit
92. ng up to return it to the Objectives list Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Virginia User Manual Non Model Science Evidence Based sama Non Model el App1 LEARNING Description BUN 2 ALEA COMMUNITY Choose Federal Strategies oO Choose Funds l Choose Domain This is a partial screenshot displaying the Program Edit Page Choose Funds w Choose Domain W Program Type Check if number of sessions is not known or all sessions are single events Required Sessions L Required Hours Ea Objectives y tnfo Apply Select Instruments KIT Prevention Service VA powered by KIT Solutions LLC This is a partial screenshot displaying the Program Edit Page _Add Edit or View Groups Activity button For more instructions on registering a group see Registering Groups Follow steps 4 9 2009 KIT Solutions Editing a Program O Program Group Info Activity Reaistration Participan 1 Click Program from the main menu ule YS 2 Click Program from the submenu o O A a EE Scr 3 From the Listing page select the program that you wish to edit by clicking the ma ee OA NE ee Select zct Club Live Active Selective Make any changes needed to the form Print Click Save from the left toolbar LEARNING 2 This is
93. nges you have made click Cancel naon Small Group Making Healthy Choices This is a sample screenshot displaying the Transfer Groups Page Was Iransfered No Al Cora Cunningham K Al Cora Note Once groups are transferred they will be grayed out and you will not be able to edit them from the Transfer page Virginia User Manual 94 2009 KIT Solutions Transfer Staff This module allows the user to transfer staff from last fiscal year to this fiscal year 1 Click Transfer Tools from the menu 2 Click Transfer Staff from the submenu 3 Select Status or Transfer from the Update field a Selecting Status will allow you to change the status of the staff member from active to inactive or inactive to active after clicking the Edit Edit button a b Selecting Transfer wil allow you to transfer individual staff members after clicking the LES Edit button po Se 4 Click the Edit J Edit button from the left toolbar This is a sample screenshot displaying the Transfer Staff Page assessment el salto E pl atc al Evaluation Capacty Knowedge Base Knowledge Base Asma Transfer Tools KIT Support a Suppor Log OF Transfer Goals Transfer Objectives Transfer Programs Transfer Groups Transfer Staff Save Button Indicates Required Field 5 To indicate that only selected groups need transferred select the box next to the omer individual group in the list 6
94. nly view information Read and Write Staff can add new information view and edit existing information Full Control Staff can add new information view edit and delete existing information o Program impiementation Reports Evatuation PE Knowledge Base Administration Transfer Tools For Support Log Off 1 From the Permission screen click the Edit button from the left toolbar je ae Organization Staff CSE Back To Staff Button Time Change Password Data Export Events Calendar to alter the permissions for the staff member 2 Set the permissions for the each module according to the level of permission the S add something staff should have Bi i i A t 3 Once you have set the staff permissions for this account click Save aia eee ene from the left toolbar Planning Goal Objective 4 Click the Back to Staff button to return to the Staff Information gt Program screen ene This is a partial screenshot displaying the Staff Permissions Page Virginia User Manual 83 2009 KIT Solutions Editing Staff Information 1 Click Administration from the main menu 2 Click Staff from the submenu 3 From the Listing page select the staff member that you wish to edit by clicking the Select button 4 Once the desired staff member is displayed click Edit from the left toolbar 5 Make any changes needed to the form 6 Click Save from the left toolbar Note To exit this screen without saving any
95. ntry 4 To delete an entry click on the Delete button 5 To save a change click on the Save button 6 4 To cancel change click on the Cancel button Laas p pcs AN Staff Name Administrator Account Date Hours Category Strategy Program Description Coalition A 08 08 2008 5 00 Mesting Planning Preparation Altematives Reduction a Initiative DUI Coalition 06 01 2008 3 00 Meeting Planning Preparation ps Print LEARNING Hr Figik COMMUNITY This is a sample screenshot displaying the Consumer Related Service Time Edit Page o Repors Evatuaton capacty Knowledge Base Base Administration Transfer Tools Tools For For Support Log Of off Organization Staff CSB Staff Indirect Service Time Consumer Related Password Data Export is Calendar Save Button a staff member from the drop down list 2 To add a new entry click the Add button in the left column 3 To view a previous entry e Select button next to the entry 4 To delete an entry click on the Delete button 5 To save a change click on the Save button 6 ancel change click on the Cancel button Indicates Required Field Time Examples 2 25 is 2 Hours and 15 Minutes 2 5 is 2 Hours and 30 Minutes 2 75 is 2 Hours and 45 Minutes Staff Name Print Date gt Hours LEARNING Category Coalition Meeting Planning Preparation em o A Strategy y A gt Program M s A Description
96. o add a new entry click the Add button in the left column 3 To view a previous entry e Select button next to the entry 4 To delete an entry click on the Delete button 5 To save a change click on the Save button 6 Staff Name Jones Mary x Home Date Hours Category AAA lt This is a sample screenshot displaying the CBS Staff Indirect Service Time Edit Page This is a partial screenshot bm eS A Reports Evatuaion capac Knowledge Base Knoviedg Base Acminsraton ante Tavis Transfer Tools For For Support Log Off Organization Ne ee Seis TOS Staff Indirect Service Time Consumer Related Time Change Password Data Export Events Calendar 2 To add a new entry click the Add button in the left column 3 To view a previous entry elete an entry click on the Delete button 5 To save a change click on the Save button 6 Save Button E KA AAA AAA AAA AAA AAA AAA AAA AAA AAA AAA AAA AAA AAA AAA Y Indicates Required Field Time Examples 2 25 is 2 Hours and 15 Minutes 2 5 is 2 Hours and 30 Minutes 2 75 is 2 Hours and 45 Minutes aaa Staff Name 3 13 Description A COMMUNITY This is a screenshot displaying the CBS Staff Indirect Service Time Edit Page 2009 KIT Solutions Consumer Related Service Time Staff may record time that is related to planning development or community events in this module To input consumer related time entries use the following steps 1 Clic
97. oalition meetings Assessment Pianning Program mplementaton plementation ape ae Capacity Knowledge Base Knowledge Base Aamintaton Transfer Tools For Support Log Off p Coalition Meetings Prevention Related Training 2 o add a new subcommittee click the Add button located in the left hand column To view or edit a previously created subcommitee click the Click Capacity from the main menu A cose Click Coalition Group from the submenu ca V 2 3 Click Ll Add from the left toolbar Click on any column heading to sort This is a sample screenshot displaying the Coalition Group Listing Page 4 Select the Coalition Name from the dropdown list Assessment ianmina Program mpiemeniaion Reports Evaluation canaciy Knone so Base Agminstraton Tact Teos For Suppan Log OF 5 Enter the name of the Coalition Group Coalition Organization Coalition Member Coalition Group Coalition Meetings Technical Training Save Button 6 Select the Status of the coalition group from the dropdown list e E A a Active currently in use can be viewed in other screens A 6 a b Inactive no longer in use will not appear on other screens or reports sav Basic Information 7 To assign a member to a group click on the members name highlighting it from Halal ne _ Please Select o the Member List and click the LAd4 gt Add gt button to move it to the Ea Status Selected Member l
98. of the changes you have made click Cancel Deleting Staff Information 1 Click Administration from the main menu 2 Click Staff from the submenu 3 From the Listing page select the staff member that you wish to delete by clicking the Select button 4 Once the desired staff member is displayed click the Delete button from the left toolbar 5 A message appears asking Are you sure If you would like to continue with the deletion click the OK button Note To cancel the deletion click the Cancel button Virginia User Manual 84 Assessment Pianning Program mplementation Implementation Reports Evatation capaci Knowedge Base Knowledge Base cin tratio n Fenster Toots Transfer Tools For For Support Log OF Off oe niation Staff CSB Staff Indirect Service Time Consumer Related Time Change Password Data Export Events Calendar l Select Button atte tals Click on any column heading to sort Lame inma ario fs Usd ria mon ooann hoanson This is a sample screenshot displaying the Staff Listing Page Organization EPRI Staff Indirect Service Time Consumer Related Time Change Password onl Export qa Calendar F aa General Information First Name Tiffany Last Name Williams Title Pre Specia Status Active Second Language FTE 100 CA are Hired 5205 This is a sample screenshot displaying the Staff Information Edit Page This is a partial screenshot
99. on Member Coalition Group Coalition Meetinas Prevention Related Training TO g LER R Click on any column heading to sort aaallal Print Select Button dd button located in the left hand column To view or edit a previously created subcommitee click the This is a sample screenshot displaying the Coalition Group Listing Page Implementation Capacity Knowledge Base Transfer Tools For Support Log Off Coalition Organization Coalition Member Coalition Group Coalition Meetinas Technical Training s not required to identify a subcommittee However if assignment of individual members is desired they must artnership Member module Indicates Required Field Basic Information Select Members This is a sample screenshot displaying the Coalition Group Edit Page This is a partial screenshot Tips e You will not be able to delete a coalition group if it is associated with a Meeting or Technical Training In these instances mark the group as Inactive Virginia User Manual 70 2009 KIT Solutions Coalition Meetings The Coalition Meetings module allows the organization to record any meetings that may occur between Coalitions and or between Staff members Assessment Pianning Program mplementation Implementation Reports evatuaton Capacity Knowledge Base Krone Base Adminstration Trans Tol Transfer Tools For For Support Log OF Off oalition Group Coalition Meetinas Prevention Relat
100. or Support Log Off Program Group Info Activity Registration Participant Add Button add a new program click the Add button located in the left hand column To view or edit a previously created program click on the name of the program Click on any column heading to sort This is a sample screenshot displaying the Program Listing Page Program Group Info Activity Reaistration Participant If using a Model Effective or Promising program as identified by SAMHSA click on the Evidence Based tab If using any other type of program click on the Local PVIDeNCe DaSea DIDOam an De Viewed p Piet TODLERR Innovative Other tab Note A description of each evid ng the Evidence Based tab 2 selecting Program Type 3 selecting a Program Name 4 clicking AR la Lcancel Apply Button indicates Required Field MES Non Model Science Evidence Based maalla Non Model x mAr Program llame O Description LEARNING HE O a Status Active v o n This is a partial screenshot displaying the Program Edit Page 2009 KIT Solutions 6 10 11 12 You will now have to register a group for the program Click the Select the appropriate federal strategy from the Choose Federal Strategies dropdown list You can select multiple entries for the Federal Strategies Note The selected strategies will appear in the box below the dropdown list a Toremove one of the
101. ositive parenting skills by 10 1 Click Save from the left toolbar as measured on pre and post tests by December 31 2007 Students participating in the Steps to Respect program will decrease aggressive bullying behaviors in the school setting by 10 as indicated by teacher reports and office referrals by the end of the school year 2007 Note To exit this screen without saving any of the changes you have made click Cancel This is a sample screenshot displaying the Transfer Objectives Page Note Once objectives are transferred they will be grayed out and you will not be able to edit them from the Transfer page Tips e You will only be able to transfer the objectives associated with the particular goals that were transferred Virginia User Manual 92 2009 KIT Solutions Transfer Programs This module allows the user to transfer programs from last fiscal year to this fiscal year Transfer Goals Transfer Objectives Transfer Programs Transfer Groups cr a Staff Edit Button 1 Click Transfer Tools from the menu 2 Click Transfer Programs from the submenu 3 Click the L_Edit_ ES JON i Members of the following coalitions in Edit button from the left toolbar the community help develop and coordinate prevention activities for Alleghany County Town of Clifton Forge and the City of Covington CAPP Community Alternatives to Positive Prevention Alleghany County SHAB
102. ppear depending on what box you selected above Select or fill in the appropriate information Click the Add Rule button Your rule will appear in the box a To reset your rule click the Clear Restart button b To delete your rule click the Delete Rule button Click the Next gt gt button If you would like to sort by rows select your fields from the Available Fields column use the buttons to move them into the Selected Fields column and to place them in the correct order and select whether you would like the field in ascending or descending order Click the Finish button to have your report open in a Microsoft Excel spreadsheet Click Save If you do not want to save any changes click Cancel Virginia User Manual Implementation Reports Evatuation capaciy Knowledge Base Transfer Tools For Support Log Off Monitor Analysis Service Administrative NOMS Report Builder TOO LER j4 Print LEARNING HAL o Y o COMMUNITY EW Agi o COMMUNITY 60 a lalaJla Data Source Title Indicates Required Field ative Ti J SELECT DISTINCT FullName Organization D Provider FROM Administrative Time Step 2 Create filtering conditions Available Fields FullName OrganizationID Provider Reported Notes Reported Units hrs Reported Category Reported Date date format Reported Date string format gt O a J D UY o 5 Next
103. priate fields rey il ae a 4 Click the Update button If applicable follow these steps again to add service Ag bob bob 0 00 0 00 hours for more than one staff member who is associated with the service activity COMMUNITY eee ES Jones Rachel 0 00 0 00 5 Click the Return to Service button to return to the activity This is a sample screenshot displaying the Staff Time Edit Page This is a partial screenshot Tips e All staff member s that were associated with the service should be given staff service time You will not add a different service for each staff member s staff service time Virginia User Manual 51 2009 KIT Solutions Using the Copy Service Button Using the Copy Service button allows you to enter in your service details without having to enter all of the fields in Once the Copy Service button is selected most of the information is automatically brought in for you and you need to change any of the fields that may be different Use the steps below to utilize the Copy Service button Assessment Siasia Program mplem entation Knowledge Base Transfer Tools For Support Log Off 1 From the Service Listing page select a service activity that is similar to the one paj Copy Service Button sluuuinle siassreomndrest Tine Consumer Related Time that needs to be entered by clicking the Select button pff _ gt a jai Staff Time Copy Service Print Data Collection
104. r A message appears asking Are you sure If you would like to continue with the deletion click the OK button Note To cancel the deletion click the Cancel button Virginia User Manual Assessment Pianning Program Implementation Knowledge Base Transfer Tools For Support Log Off Data Collection Forms Participant Single Recurring Multiple classroom Iindirect Time Consumer Related Time Sola Button Click on any column heading to sort Gal 221 12007 Multidimensional STE04 senor 7 5 2007 Family Therapy Program orientation and 10 4 2007 Project Northland STE02S participant assessments 11 2 2007 took place This is a Sample screenshot displaying the Event Listing Page Data Collection Forms Participant Sinale Recurrina Multiple oes noe E ia Related Time The Multidimensional Family Therapy approach was developed as a la stand alone outpatient therapy to treat adolescent substance abuse and associated nrohlems of clinically referred teenaners MDFT is a multi mi Name of Group Group Number moiement a curric m based proaram that families can be eterred to once a student has hee A Objective Implement a curriculum based program that families can be referred to once a student has la La been identified as engaging in high risk activities that may also be a sign of Print This is a sample screenshot displaying the Recurring Service Edit Page This is a partial sc
105. raining from the Provided by dropdown list Note You must enter the name of the trainer in the Specify field that appears once you select from the Provided by field 12 If you wish to add attendees click the Manage Training Attendees button A new window will appear displaying the Training Attendance screen a If this is a Coalition training select the Coalition Name from the dropdown list b To assign a member to a training click on the member s name highlighting it from the Member List or Staff List if this is a Staff meeting and click the Add gt button to move it to the Members Attended list Selected Staff list for staff members i To remove a member from the Members Attended list click the lt Remove button to move it back into the Member List c Click Save from the left toolbar d The Training Attendance screen will close and you are returned to the Technical Trainings screen 13 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Tip Date Received mmiddiyyyy Duration Hrs Mins Method Please Select x Provided By Please Select Number of Training Attendees 0 pop up Spell Check KIT Prevention Service VA powered by KIT Solutions LLC Support This is a partial screenshot displaying the Technical Training Edit Page e After being returned to the Technical Trainings screen upon
106. ram Implementation Capacity Knowledge Base Administration Transfer Tools For Support KIT Support Issue Report Log Off DAAA 804 786 0918 or email marfel barnett co dmhmrsas virginia gov i For rescue chat click the link below https secure logmeinrescue com Customer Download aspx EntryID 788057714 This is a screenshot displaying the KIT Support Site Page Virg LU Sport Site _ Home Contact Support Manuals What s New Library Training Evaluation Search APP APA AAA Wednesday February 25 2009 Welcome to the Virginia Support Site Welcome to the KIT Solutions Virginia Support Site The purpose of this site is to enhance the support services we provide you You have a number of resources here to help you resolve problems report bugs and suggest improvements to products and services Contact Support If you need to contact Support to ask a question report a bug or make a suggestion click on the Contact Support link Manuals Click the Manuals link to view the online support documents e g User Manual etc for the VA application What s New Occasionally check out the What s New section to see what has been recently added to the VA application Library To view helpful documents for using the VA application click the Library link Training Evaluation If you have received a training click the Training Evaluation menu link and complete the form
107. ram Implementation Reports Evaluation Capacty Knowledge Base Transfer Tools For Support Log Off AAlAlA m Print LEARNING Poy y Y se COMMUNITY Save Button 2er Coalition Group Coalition Meetinas Technical Training Click on either the Individual tab or the Business tab to identify coalition partnership members Indicates Required Field Individual Y Warning When switching tabs entered information will be lost If you would like to copy over a pre existing member click here General Information Coalition Name First Name Last Name AAA Demographic Information Age Range Please Select Gender Please Select v Race Please Select x Ethnicity Please Select Contact Information Work Phone Alternate Phone a Xx This is a screenshot displaying the Coalition Member Edit Page This is a partial screenshot 2009 KIT Solutions Business Coalition Member 59 Oo 1 Select the Coalition Name from the dropdown list Select the Category that this coalition member belongs to from the dropdown list Type in the Business Name of the coalition member Select the Status of the member from the dropdown list i Active currently in use can be viewed in other screens l li Inactive no longer in use will not appear on other screens or reports Select the Age Range of the member Once you click on the black down arrow a list will app
108. reenshot 53 2009 KIT Solutions REPORTS Many useful reports are available on the KIT Prevention Service The Report area is broken down into three subcategories Monitor Analysis Service and Administrative Monitor Analysis The Monitor Analysis section allows you to use multiple choices to build a specific report to match your own unique specifications 1 Click Reports from the main menu 2 Click Monitor Analysis from the submenu 3 Select the type of event for this report Single Events Recurring Events or Multiple Classroom Events 4 You may choose to use the Fiscal Year dropdown list to auto populate the Beginning Date and Ending Date or you may enter in a specific date range 5 After you fill in the date range you can leave the options below the line set to All and click the Show Report button to display the Monitor Analysis report 6 A new window will open displaying the form Note For information on saving or printing this form see the Using the Report Viewer section 7 To close the open window click on the Xl in the upper right hand corner Tips Monitor Analysis Service Administrative NOMS Report Builder ES a E Show Report Button O Single Events Recurring Events Multiple Classroom Events Fiscal Year v Beginning Date imm dd yyyy Ending Date mm dd yyyy Federal Category Al w LEARNING Hr Target Population All Y Location All E a JD
109. ry server updates The Service may be down for a short period of time which means you will not be able to log into the Service at that time Server Maintenance typically occurs once a month Virginia User Manual n Welcome to Virginia Prevention Commonwealth of Virginia Department of Mental Health Mental Retardation amp Substance Abuse Services DMHMRSAS erver Maintenance This is the Virginia LIVE Version Normal Maintenance Click here to go to the DEMO TRAINING Version on Sunday 1 18 2009 10PM to 4AM L EST To Enter Data for the new 2008 2009 FY Server Maintenance Normal Maintenance on Sunday 2 15 2009 10PM to 44M Password EST Organization ID aay Server Maintenance Normal Maintenance on Sunday 3 15 2009 10PM to 4AM ae Low bandwidth dial up Version C Forgot your login Click Here or contact the Service Administrator at your site New users may want to visit the Support Site KIT Prevention Service VA powered by KIT Solutions Inc Support 2009 KIT Solutions HOME The Home screen provides the county provider with important Messages upcoming Events and links to News regarding prevention 1 To view a Message or Event description click on the next to the Message Event title a The E Plus will become a E Minus b To close the description click on the Minus 2 Click on the link entitled View full calendar of events to see a full month s display of events Note Th
110. t to largest Place the mouse pointer over one of the Ak and left click to change the size Provides the smallest text size a Provides the default text size I Provides a medium text size A Provides the largest text size Virginia User Manual 15 2009 KIT Solutions Additional Feature Buttons Each page within the VA KPS offers additional help to the user Click on one of the icons to receive the help needed Opens an Excel spreadsheet displaying the information on the Listing page m on a E Ej o a Opens a Word document displaying the information on the Listing page Prints the information currently on the form 5 0 Provides the multimedia tutorial video specific to the submenu topic o Vi e Provides user manual help specific to the submenu topic Includes step by step instructions for adding editing and deleting L E 5 E E Provides information on this topic with regards to prevention i E Virginia User Manual 16 2009 KIT Solutions LOGIN PROCEDURE Connect to the Internet using the Internet browser In the Address Location box type in the following address and press enter Live Data Training Data https kitorevention kithost net va2008prevent http demo kithost net VA2008preventDemo The following screen will appear Welcome to Virginia Prevention Commonwealth of Virginia Department of Mental Health Mental Retardation amp
111. tering recurring services and how you mark the attendance of the participants in other words marking them as yes they attended the event or no they did not In that section you will see how you can input participants as you are marking them for attendance in case you forgot to add one or you want to enter all your participants as you enter the activity assessment Pianing Program EL Evaluation capacty Knowledge Base Transfer Tools For Suppor Log Off Program Group Info Activity Reaistration Participant onsidered confidential and is subject to the Health Insurance Portability and Accountability Act of 1996 R This information i is accessible only by the Provider entering the information Only demographic 1 Click Program from the main menu Note You may also enter participants in the Activities module To add a new participant click the Add button located in the left hand column To view or edit a previously registered participant click the Select button 2 Click Participant from the submenu a sas supe Ent Date Click 255 Add from the left toolbar 04 30 1989 07 05 2007 06 29 1994 11 02 2007 07 07 1989 07 05 2007 This is a sample screenshot Pm the Participant Listing Page This is a partial screenshot Virginia User Manual 39 2009 KIT Solutions oo oe Ss 10 11 15 16 Type in the participant s First Name If known type in the Middle Initial of the part
112. tes Required Field Warning When switching tabs entered information will be lost If you would like to copy over a pre existing member click here General Information Staff Coalition Name Category CSB BHA Prevention Services First Name aa Last Name Status Demographic Information Age Range Gender Race Ethnicity Contact Information Work Phone xX Alternate Phone S Xx SSS Please Select v Please Select v This is a screenshot displaying the Coalition Member Edit Page This is a partial screenshot 2009 KIT Solutions Editing Coalition Member Information assessment Panning rogram mplementation Reports Evaluation capac knowledge Base arnt aton TansteTouls For Suppor Log OF Coalition Organization Coalition Member Coalition Group Coalition Meetinas Prevention Related Training 1 Click Capacity from the main menu 2 Cl ick Coal ition Mem ber from the su bmen u i o tton located in the left hand column To view or edit a previously created member click the Select 3 From the Listing page select the member that you wish to edit by clicking the re a O O anaana Select button gt A a ase sona seed Designated Driver Coalition 4 The member will appear in the edit mode JAJA lema Desierta Dier Coaiton ratty ones tie als RO Yn fs T reo 9 Make any changes needed to the form see Methamphetamine Task Force Tifany Print n_a 6 Click
113. th the deletion click the OK button Note To cancel the deletion click the Cancel button Virginia User Manual Assessment Planning Goals Objectives Edit Button ning module To create an Objective click on the Add Objective button to the right of each Goal e has been created a symbol will appear to the left of the Goal Click on the symbol to METI Ada Vow Notes Edit Goal To decrease alcohol use in middle school students from 25 to 21 a Objective Print ee This is a partial screenshot displaying the Objectives Edit Page Lis Service Delivery Steps ira maiiaie Delete Button Knowledge Base Transfer Tools For Support Log Off jectives Y E nnns A _Delete_ Planning Year 2007 Status Active Selected Factors yy This is a screenshot displaying the Goals Edit Page 27 2009 KIT Solutions Tip e If the goal objective has been used with an objective program or service the KPS will not allow the goal objective to be deleted In this case set the goal or objective to Inactive status Virginia User Manual 28 2009 KIT Solutions PROGRAMS The Program module allows you to choose either a Science based program or a Non Model program and enter the appropriate information related to the program Adding a Science Evidence Based Program A Science Evidence Based Program is a program that has been proven effective according SAMHS
114. ticipant The Program Group will already be assigned to this participant Once all information is filled in click Save from the left toolbar You will be returned to the Attendance screen Your participant has not been added to the attendance list yet Click Edit from the left toolbar Select the participant from the Add New Participant dropdown list Your participant is now added to the Attendance list Virginia User Manual 48 2009 KIT Solutions Entering Multiple Classroom Services The Multiple Classroom Service allows you to enter a service that is delivered 1 Click Implementation from the main menu 2 Click Multiple classroom from the submenu 3 Click 255 Add from the left toolbar 4 Select the program used in the event from the Program dropdown list a The Program description will automatically be filled in for you 5 Select the Name of Group from the dropdown list 6 Select the Activity from the dropdown list 7 Select the appropriate Objective from the dropdown list a The Objective description will automatically be filled in for you 8 Enter the date of the service in the Service Date field as mm dd yyyy 9 Select a Service Location from the dropdown list to indicate what county the event took place Virginia User Manual Assessment Pianning Program Implementation Knowledge Base Transfer Tools For Support Log Off Data Collection Forms Participant Sinale Recurrina Multiple classroom Indirect
115. tion related documents which can be downloaded or printed LEARNING Web Sources 5 To close the Expert Help window click on the l in the upper right hand corner ye A gt This module provides links to other related web sites COMMUNITY This is a screenshot displaying the Knowledge Base Page Tips If you have a pop up blocker on your computer hold the ctrl key down while selecting any button used to view the report e g Show Report PDF etc Virginia User Manual 77 2009 KIT Solutions Library The Library section is a repository of commonly requested documents index code definitions and other general documents that VA Prevention would like to make available Use the following instructions to generate the reports in the Library section assessment Planning Program implementation Re Show Button 1 Click Knowledge Base in the menu ATA 2 Click Library from the submenu oo 3 Select a category from the Choose Category dropdown list AR V l Show 4 Click the Show button to display the selected form Choose a category and click Show button then 5 A new window will open displaying the form Choose Category Santee Code Y Note For information on saving or printing this form see the Using the Report Viewer section Print 6 To close the open document click on the l in the upper right hand corner o o This is a screenshot displaying the Library Page Tips e If you have a pop
116. to log into VA KPS due to forgetting your UserlD or Password you can retrieve this information by clicking the link next to Forgot your login Low bandwidth dial Forgot your login Click Here or contact the Service Administrator at your site New users may want to visit the Support Site This is a screenshot displaying the Login Page This is a partial screenshot Request Button This is a screenshot displaying the Forgot your Login Screen This is a partial screenshot Click the button You will receive a reply with your login information as long as the e mail address entered matches the address provided in the otaff User module User ID Passwords O O Organization gt By clicking this box VA KPS will remove all pictures allowing the system to load Low Bandwidth Check more quickly Ray Reset Low bandwidth dial up Version C Low bandwidth dial up Version This is a screenshot displaying the Login Page This is a partial screenshot Tips e If the staff user has a hyphen or a space in the last name the User ID will include the hyphenation or space For example Tiffany Williams Pitt would have the User ID of twilliams pitt Georgia Von Helsing would have the User ID of gvon helsing Virginia User Manual 18 2009 KIT Solutions Service Announcement The Service Announcements that are located on the Login Page are there to notify users that the Service is receiving any necessa
117. ty Anti Drug Coalition of America CADCA e Alcohol and Drug Abuse Directors La Web Site Link and Substance Abuse at Columbia Print anomnar Guu oraArcornsm and Drug Dependence Inc NCADD National Crime Prevention Council LEARNING National Criminal Justice Reference Service NCJRS hy X National Families in Action Ke Partnership for a Drug Free America v A N Web Site http www samhsa gov COMMUNITY This is a screenshot displaying the Web Sources Page If you have a pop up blocker on your computer hold the ctrl key down while selecting any button used to view the report e g Show Report PDF etc Virginia User Manual 2009 KIT Solutions ADMINISTRATION The Administration Module is an area that is designed to complete administrative tasks within the system such as Organization Information Staff Registration and CSB Staff Indirect Service Time Organization The Organization Information area has fields that can be filled in with various pieces of information specific to your organization The contact information will be useful to the state in case they have a question on any part of the data that has been put into the system assessment andl au E An Bee Evaluation Capacty KnowledgeBase Knowledge Base Administration Transfer Tools Tools For For Support Log Of Off Organization Staff CSB Staff Indirect Service Time Consumer Related Time Change Password Data Export Calendar Viewing the
118. ution You will get the best screen layout if you set your PC monitor settings to 1024 X 768 pixels or larger If your screen resolution is smaller i e 800 X 600 pixels everything on the screen will appear larger But if you use 800 X 600 pixels you will have to scroll more both up 4 down and left amp right to access all the data fields To change your PC monitor settings right click on the Desktop background and select Properties Next click on the Settings tab and move the Screen Resolution scroll bar to the right towards more to select 1024 X 768 resolution Click the OK button at the bottom of the window to make the change effective Web Browser The web browser supported by Virginia KIT Prevention Service KPS is Microsoft Internet Explorer IE Mozilla Firefox Netscape Safari and other browsers may not be supported by Virginia KIT Prevention Service KPS They may function but not to design specifications We recommend users have the latest version of IE installed on their computer along with the updates provided by Microsoft which are released periodically Pop Up Blocker Modern computer security technology and usability features development have lead to pop up blocking Although this new feature of internet browsers toolbars and other 3 party managing software blocks hazardous and annoying pop ups sites like Virginia KIT Prevention Service KPS require pop ups to be able to function If your pop up blocker is enabled ther
119. utton to move it to the Assigned Programs list a To remove a program from the Assigned Programs list click the right arrow button to move it back into the Available Programs list Click the Save button Note To exit the screen without saving any of the changes click the Cancel button Virginia User Manual Assessment Prog Program Group Info Activity Registration Hr A COMMUNITY LEARNING Hr Figik COMMUNITY articipan T Implementation Knowledge Base Transfer Tools For Support Log Off Participant The data fields in yellow boxes are required for demographic reporting The information on this screen can only be viewed by the provider entering the information General Information First Name A Middle Initial Last Name Ere Gender Participant Location Birth Date i or Age Range Ethnicity L Status Marital Status This is a partial screenshot displaying the Participant Edit Page Ethnicity Status Marital Status w Contact Information Address City State Zip Code Phone Emergency Contact Information Name Phone Assigned Programs Available Programs Club Live DUI Reduction Initiative Multidimensional Family Therapy Project Northland Youth Preventive Services This is a sample screenshot displaying the Participant Edit Page This is a partial screenshot 2009 KIT Solutions Editing a Participant 1 Cli
120. ved field as mm dd yyyy Virginia User Manual Implementation Reports exatuaion Capacity Knowledge Base Transfer Tools For Support Log Off Coalition Organization Coalition Member Coalition Group Coalition Meetinas Prevention Related Training This is a sample screenshot displaying the Technical Training Listing Page ER Implementation npementaton Reports Evataton Capacity Krone Base Knowledge Base Rimnstaton transfer Tol Transfer Tools For Support For Suppor Log OF Coalition Organization Coalition Member Coalition Group Coalition Meetinas Prevention Related Training o Use the notes field to provide more detailed information about the training technical assistance Cancel ma Entry Date mmiddiyyyy 2 13 2009 Save Subject Lo aaa Status Status must be set to received before filling out Received section meaa Notes La Print LEARNING Received ES How did the event increase the capacity of your CSB BHA to implement evidence based programming A bik 33 How did the training support the goals and objectives you identified in your plan Date Received mm dd yyyy EA This is a sample screenshot displaying the Technical Training Edit Page This is a partial screenshot 74 2009 KIT Solutions 9 Select the Duration from the dropdown list 10 Select the type of training received from the Method dropdown list 11 Select who gave the t
121. view e You will be taken to the entry edit screen This page will be in edit mode all data fields will be open for data entry Make any changes needed to the form Click the Save button to save the changes Tips e Hide Page Info Allows the information to be hidden from view e Show Pagelnfo Places the Page Information back in view Virginia User Manual When viewing a Listing Page all of the data is available for Searching See the Advanced Search section for more details on searching Planning Program eb acl Be Evaluation Capacty Knowledge Base Transfer Tools For Support Log Off Goals Objectives ent module To create a Goal click on the Add Goal button to the right of ol will appear to the left ofthe Problem Statement Click on the symbol to Click on any column heading to sort Eees To decrease alcohol use in school students from 25 to 21 Eee This is a test goal Active Increase awareness among students and parents of the risks associated with methamphetamine use Engage high risk youth in school based alternative activities that promote a drug and alcohol free Aria E a See lifestyle a E Decrease DUI arrests among tourists from 48 to 30 total Paqe Numbers KIT Prevention Service VA powered by KIT Solutions LLC Support This is a sample screenshot displaying a Grid View Listing Page 2009 KIT Solutions Advanced Search Advanced Search y Cl
122. w Password Print Submit Change Button Reenter New Password LEARNING Hr Aig COMMUNITY This is a screenshot displaying the Change Password Page 2009 KIT Solutions Events Calendar The Events Manager allows you to enter events into the Calendar to be viewed on the Home page Only prevention related events should be placed on the Calendar ee Implementation sl Knowledge Base Administration Transfer Tools Tools For For Support Log Of Off me Consumer Related Time Change Password Data Export qa Calendar Add Button a new event to the calendar click on the Add button in the left hand column To edit or delete an event on the calendar click on the 1 Click Administrative from the main menu Click Events Calendar from the submenu Click Atd Add from the left toolbar This is a sample screenshot displaying the Events Calendar Listing Page peng Implementation Reports Evaluation capacty Knowedse Base Knowledge Base Administration Transfer Tools Tools For For Support Log Of Off A Staff CSB Staff Indirect Service Time Consumer Related Time Change Password Data Export es Calendar 4 Enter the title to be displayed on the Calendar in the Event Title field 5 Enter the description of the event in the Event Description field us Save Button a personal calendar To Add a prevention related event to the calendar 1 he calendar and in the list of events on the Home page 2
123. wish to delete by clicking the indicates Required Fil Se lect b utto n Event Title 50 characters max B 4 The event will appear in the edit mode event Description 5 Click the L 8 8 Delete button from the left toolbar Jana This is a sample screenshot displaying the Events Calendar Edit Page lock Party Virginia User Manual 90 2009 KIT Solutions TRANSFER TOOLS The Transfer Tools module will allow you to transfer last fiscal year s data to this fiscal year The Transfer Tools must be done in a left to right order Other tools will not work properly until the previous tool has been completed Tips e lf you are unsuccessful in transferring multiple data at one time try transferring only one thing at a time to avoid errors Transfer Goals This module allows the user to transfer goals from last fiscal year to this fiscal year Click Transfer Tools from the menu 2 Click Transfer Goals from the submenu 3 Click the L Edit Edit button from the left toolbar 4 Select Transfer or Don t Transfer from the Set All Goals To field Set All On This Page 5 To indicate that all goals need transferred click the Set all on this page button 6 To indicate that only selected goals need transferred select the box next to the individual goal in the list 7 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Virginia
124. ystem Start at Assessment filling in all the information for that area before moving on to the Planning section Continuing in this manner will ensure that all of the sections of the KPS have enough information to function correctly If all of the different portions are not completed some modules will not work correctly Computer Keys While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description The Cursor The TAB key Hold down the SHIFT key and then press the TAB key o The Control Ctrl key Use the MOUSE by pointing and clicking to move the cursor Virginia User Manual Function Points to desired location Moves the cursor to the next data field Moves the cursor to the previous data field Enables blocked material to open due to pop up blocker Moves the cursor by pointing and clicking 7 2009 KIT Solutions Menu Information The menu for the service is located across the top of the screen Each Main Menu category is broken down into Submenu categories to choose from and some Submenu categories may have a Category list to choose from see Submenu category Capacity Management for an example Main Menu Constant unchanging Submenu Vary depending on which Menu item is selected A assessment Planning Prog ca impementaton Implementation epors Evatuaton capacty Know

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